THROUGH SALUDA,N.C. SHEGNI8  CITY OF SALUDA NORTH CAROLINA  MAYOR Tangie Morgan CITYI MANAGER Steven Orr COMMISSIONERS Stan Walker Paul C. Marion Mark Oxtoby Melanie Talbot  REGULAR SCHEDULE BOC MEETING December 13th, 2021, 7:00pm Saluda Library Chambers Room  MINUTES  1. Call to Order  Fred Baisden called the meeting to order at 7:00pm  2. Invocation  Amoment of silence was observed.  3. Pledge of Allegiance  A Pledge ofallegiance was recited.  4. Roll call  Attendance was taken, and those present were Mayor Fred Baisden, Commissioner Melanie Talbot, Commissioner Stan Walker, Commissioner Paul Marion, Commissioner Mark Oxtoby, Attorney Jana Berg, City Manager Steven Orr, Assistant City Manager & Finance Officer. Julie Osteen, Police ChiefCharles Conner, And Coty  Clerk Pamela Waters.  1Page    5. Agenda Additions and Deletions  None  6. Approval or Correction ofl Minutes  Commissioner walker made A motion to approve the minutes as presented. Commissioner Oxtoby Seconded, and all were in favor.  7. Consent Agenda Clapp was approved. were in favor.  Don Clapp applied for a vacant position on the Planning Board. Mr. Don Commissioner walker made A motion to approve Mr. Clapp to the Planning Board as presented. Commissioner Oxtoby Seconded, and all  Commissioner walker made A motion to approve the Consent Agenda as presented. Commissioner Marion Seconded, and all were in favor.  8. Public Comment No Public comments  9. Public Hearing for Amendments to Permitted Use Table for Mobile Food City Manager Steven Orr went over the mobile food vendors in the C-H, C-1 and the GSN Zoning Districts. They will be coming up with a permit to  Vendors.  help track the vendors.  10. Outside Resources and Funds  City Manager Steven Orr went over the Nc Budget $160,000 awarded to the City of Saluda through the Division ofWater Infrastructure - Viable Utilities Unit the money will be used for wastewater and water infrastructure. we will sit down with engineer, most oft the work will be done by the city sO that will save money. Any ofthe Budgetary paperwork must  2IPage    be approved by an engineer. Went over the American Rescue Plan where some oft the money can be used for this but must be tracked separately. Will  Meet with the Engineer this week. 11. Budget and Financial Report  Assistant City Manager & Finance Officer Julie Osteen went over the  Budget.  Budget presentation summary for December 13, 2021  Audit report has been submitted to USDA and accepted. Awaiting acceptance from the  LGC.  General Fund:  89% C ofbudgeted Property Taxes were collected of $673,278.  Sales tax for July and August is $47,346. Paid three months in arrears  $57,826 of Garbage Collection received for first 5 months of 2021-2022 - which  reflects the change in  the garbage rate for September.  Total revenues received to date $812,375 which represents 64% ofbudgeted  revenues Administration:  Maintenance expenditures total $4,319 which includes $1,500 for replacement $395 in replacement light fixtures in City Hall for faulty lights and monthly  cameras in City Hall and cleaning services.  3Page    Keep in mind, that the City pre-pays workers compensation and property liability Total expenditures were $179,851 which represents 40% oft the budget (still under  premiums at the beginning ofthe year.  budget). Police:  $9228ofmaintenance expenditures were repairs to the 2010 Dodge Charger (alternator and coolant check) and 2014 Ford Explorer (Steering wheel repairs) and Total expenditures were $144,207 which represents 39% ofthe budget.  radio repairs plus monthly cleaning services.  Fire:  5 payments have been made to the Saluda Fire Department.  Transportation:  Maintenance expenditures of$ $19,792 include summer mowing for July through October plus $2,651 for Park Street culvert repairs, $440 on Curbing for Crescent Street, $350 on Greenville Street maintenance, tree removals on Shand Street of EV Charging station expenses of $264 to install box for wiring of station. Total expenditures were $26,709 which represents 16% ofthe budget. 5 payments have been made to the GFL for garbage collection.  $1,600.  Sanitation:  Cultural & recreation:  $8,667 was spent at McCreery Park for newi mulching at Park, pruning trees and new service cleaning at Bathrooms, new corner blocks for Handicap Barrier of $1,000 with labor and $1,500 in LED lights for the Pavilion plus monthly cleaning services.  4/Page    Library maintenance total $6,991 includes the $4,000 annual elevator inspection. Total expenditures were $21,814 which represents 30% ofthe budget.  Debt Service:  5 payments have been made to the First Citizens for City Hall mortgage.  Anticipated surplus due to the pre-payment of Polk County Property Taxes as of  November 30 is $317,583.  Water Fund:  As required by USDA, II have begun trying to separate these as we go. There are some items that will be allocated 50/50 annually = penalties, user fees, etc. Total water revenues of $518,569 which includes $111,066 in American Rescue Plan One area to continue to note ofconcern: Water Purchases are at $92,214 which is 66% of our budget for water. PW identified several more water leaks that they are $30,550 has been paid on the. AIA grant. We have received reimbursement from NCDEQ on these costs of $21,225. We have submitted reimbursement for an Anticipated surplus for water is $126,148 but if we exclude the ARP funds since we do not have final guidance on how these funds can be spent yet- anticipated surplus is  Funds.  working on.  additional $7,075 this week.  $15,082. Sewer Funds:  Total sewer revenues of$124,402 which does not include any allocated revenues for $34,758 has been paid on the AIA grant. We have received reimbursement from NCDEQ on these costs of $21,225. Third reimbursement was submitted this week for  penalties or user fees to date.  $7,075.  5/Page    Anticipated surplus for sewer is $14,054.  Budget Amendments: Presented  Commissioner Oxtoby made A motion to approve the Budget as presented. Commissioner Walker Seconded, and all were in favor.  12. Public Safety Report Patrol Miles Charles 1149 John 786 Price 1200 Citations State 3 City 8 Warning 10 Accident 2 B&E4 (cars) Welfare Checks 10 Alarms 2 Open Doors 1 Calls 48  Police ChiefCharles Conner went over the monthly Report for November.  Suspicious person/ Vehicle 7  Officer Price is going to Glock Armor class sO he will be able to work on  their guns.  13. Zoning and Planning Department Report  Tyler Walters did a Presentation on the Sound Test for the Noise Ordinance. Tyler and Pisgah AVL did a sound study at three different locations.  6IPage    One was at Saluda Outfitters Second was at the Saluda Inn Third one was at McCreery park  Went over the findings ofthose. They played the same tracks at each location and did an average for one minute. Checked at 30 feet and 100 feet. Saluda outfitters was a little hard to do because ofthe topography and couldn't do 100ft because ofopen Hwy. 85Db A weighting for a one-minute average was used. Tyler showed some line graphs from the test. Gear used was PA Console Smaart Interface microphone SPL meter  14. Administration Report  City Manager Steven Orr went over the Public Works Building that they are fixing to go over the punch list. The Office, Bathroom, Shower and HVAC will go in on the 29th ofDecember due to some delays on getting  items. This is done by the city not in the contract.  Emergency Service Radio upgrade Schedule delay because of equipment and FCC approved a channel that isn'tworking right has static hopes to have everything up by April when its up Saluda Should have 98% Coverage. Pavement Cuts to be repaired Gaffney St, Poplar St & Carolina Ave with  budgeted monies. Should start Monday.  Apprenticeship BLET Isothermal CC. Had someone in this class but due to sickness had to drop out. We have another one that will start the class around New website in January easy to use and will also help find out about Saluda  June.  and things in the county.  Electric Vehicle Charging Station was funded by Volkswagen Diesel  Settlement and the Federal Government.  7/Page    Commissioner Oxtoby asked who was going to pay the monthly bill City Manager said that the TDA was going to pay the monthly bill. Which should  not exceed $40.00 a month.  15. Pace Park Bathrooms  We were asked to get quotes for framing and drying in the Pace Park bathrooms. Don Mintz Builders came in as lowest bidder at $10,500.00 that will get it dried in. Commissioner Marion asked that gets it all dried in and City Manager Orr said yes that that would be all except what is considered the finishings. We would still have to have the sheet rock, tile work, paint, and toilets. Commissioner Oxtoby said that There is a volunteer that has donated the tile and the labor. Miss. Glenn Franklin Donated $5000.00 to help with the Pace Park Bathrooms in honor of all ofl Fred Baisden time dedicated to the City of Saluda. Hopefully the Bathrooms will be ready in May City Manager Orr said that the selling of property offIrving St. would help offset the money for the Bathrooms. Finance Officer Julie Osteen said Commissioner Oxtoby made a motion on the Pace Park Bathrooms bid to have them dried in Commissioner Walker second all were in favor. Budget amendment for $6,300.00 Offset by a $5,000.00 contribution Commissioner Marion I thought we were using that money to be used for the shop Commissioner Oxtoby and Walker were under the impression it was to Commissioner Oxtoby made a motion to accept the Budge amendment as presented. Commissioner Walker second all were in favor.  that we need a Motion on this.  $1,300.00 would be transferred.  be used for both.  16. SDF Report  Mr. Sweet filled in for Lynn Casey. They have had 10,029 visitors come through the center this year compared to 6,615 last year. Arts Festival is May 21s, 2022. Also, for the Arts Festival Special Event Permit.  8IPage    Commissioner Marion made a motion to approve the permit Commissioner Talbot seconded all were in favor  17. Resolution for the Amendment to Permitted Uses in the City of Saluda  Zoning Ordinance for Mobile Food Vendors City Manager Steven Orr read the Resolution.  Commissioner Walker made a motion to approve the resolution commissioner Talbot seconded all were in fayor.  18. Mayor Pro Tem Mark Oxtoby  Mayor Pro Tem Mark Oxtoby read the proclamation for Fred Baisden dedication to the City of Saluda and gave him a plaque for his service.  19. Swearing in ofMayor and Commissioners  City Clerk, Pamela Waters Swore in New Mayor Tangie Morgan Mayor, Tangie Morgan swore in Commissioner Marion and Commissioner  Oxtoby.  20. New Mayor Pro Tem  Mayor, Tangie Morgan swore in New Mayor Pro Tem Stan Walker  21. New Bank Signors  Assistant City Manager & Finance Officer. Julie Osteen Read the Resolution Designating Signors for Home Trust Bank and For First Citizens Commissioner Marion made a motion to pass the Resolution for the Bank Signors Commissioner Walker seconded all were in favor.  9Page    22.Transportation Advisory Committee - NCDOT Mayor Tangie Morgan was selected for the board.  Commissioner Marion's time is up for this Board SO one must be selected.  Commissioner Walker made a motion to Except Mayor Tangie Morgan  Commissioner Marion seconded all were in favor  23. Resolution for Public Hearing on American Recovery Plan Monies for the City of Saluda, Regular Schedule Board meeting January 10th, 2022, 7:00pm There is a lot ofr regulations from the Federal Government and lots of reporting that must be done Would like to get citizens input to see what they would like to use some of the money for then tell what can be done with the City Manager Steven Orr read the Resolution for Public Hearing on American Recovery Plan Monies for the City of Saluda, Regular Schedule  money.  Board meeting January 10th, 2022, 7:00pm  Commissioner Oxtoby made a motion for the Public Hearing on the American Recovery Plan Monies Commissioner Marion seconded all  were in favor.  24. Resolution for Public Hearing on the City of Saluda Noise Ordinance, Regular Schedule Board ofCommissioners meeting January 10th, 2022,  7:00pm  City Manager Steven Orr read the Resolution  Commissioner Oxtoby made a motion for the Public Hearing on the CityofSaluda Noise Ordinance Commissioner Marion seconded all  were in favor.  10Page    25. Board of Commissioners Review of] Property Subdivision  We have an application to subdivide the acreage for Parcel S5-B12 Crescent St. belonging to Hobart Pace /N Mary Pace. Meets all regulations and has been reviewed by the Planning Board. Everything is in compliance with the access, lot size and acreage. Commission Marion Can'tvote on this because he is involved in part ofthe division of the parcel. Commissioner Marion  DIDN'T vote on this.  Commissioner Talbot made a motion to accept the subdivision applications as presented Commissioner Walker second all were in  favor.  26. Adjourn  With no further business to diseuss.Commisioner Marion made a motion toA Adjourn Commissioner Walker second all were in favor.  At8:20pm  141h  Respectfully submitted by Pamela Waters, City Clerk, Adopted this the-10w  day of January 2022. Febrvarg Tangie Morgan, CANEREE  Pamela Waters,  Clerk City aE SALA CORBORA SEAL  Blps  11/Page