City of Saluda and Public Hearing Minutes Board of Commissioners  THROUGHI SALUDA,N.C.) 8  Board of Commissioners Regular Scheduled Meeting  SHEIGNNRY  Date Time Location 1-Call to Order  12/12/2022 07:00F PM  Microsoft Teams Meeting; Saluda Library Chambers Room  Mayor Pro Tem Walker called thel Meeting to order at 7:00 pm on December 12th 2022  said thati iti is being recorded and can be seen via zoom.  2-Invocation  Ar moment ofs silence was observed 3- Pledge of Allegiance The pledge of allegiance was recited.  4-Roll Call  Attendance was taken and those present were Mayor Pro Tem Walker, Commissioner Talbot, Commissioner Marion, Commissioner Oxtoby, City Attorney Jana Berg, City Manager Steven Orr, Assistant City Manager & Finance Officer  Julie Osteen Lt. John Rickman.  5- Agenda Additions and Deletions  City Manager ask that these Items be added to the Agenda 1. NCDOT Study Grant Program-Conserving Carolina #22 2. Resolution to begin process of closing R-O-W#23  Additions  Commissioner Oxtoby made a motion to add the requested Items as presented. Commissioner Marion  seconded all werei in favor.  Board of Commissioners Regular Scheduled Meeting  and Public Hearing 12/12/2022    6-A Approval or Correction of Minutes seconded and all were inj favor. seconded all were inf favor 7-Consent. Agenda None  Commissioner Marion made a motion to accept the minutes as written for 11-14-2022. Commissioner Talbot Commissioner Oxtoby made a motion to accept the minutes as written for 11-28-2022. Commissioner Marion  8-Public Comment  Lynn Casey Read al letter from the SDA see attached letter  Board of Commissioners Regular Scheduled Meeting  2  and Public Hearing 1 12/12/2022    -  December8,2 2022 Saluda Boardo of Commissioners 6E. Main Street Saluda, NC2 28773 Dear Commissioners:  The members oft the Saludal Business Assoclation wantedi tor makee each ofy youa aware ofthed detrimental impact as speciale event cars show! had on businesses Inc downtown Saludac on! November: 19. For Saluda's small businesses, November sales are crucialt to determining whether the! businesses arep profitablet for they year.. The event on! November 19t took upp parkings spacesf for moret than 41 hours ando caused traffic congestion oni Main Street, Area residents complained they couldr nots shopi inc downtown Saluda and drove tol Hendersonville, Some ofour retail buslnessés reported! losses oft more than! 500%1 fori the day The Saluda Business Association asks that the city commissioners nota approve non-city sponsored speciale eventsi If those events will use parking spaces on! Main Street. The! SBA: members recommend that the citye grant the use oft thei municipall lot on West. Main Streetf for non-citys spônsored special events sucha as cars showsi int thet future, Parkingi isap premium and the SBAr members applaud the commissioners: and citys staff for all the work theyl have done tol keepz and expandi parking on Maln. Street.  comparedi tot the same; Saturday) in 2021,  available fors shoppers. Refards, Marcb Blazar President  The memberst thanky youf for your consideration oft this matter,  Board of Commissioners Regular Scheduled Meeting  3  and Public Hearing 12/12/2022    9-Public Hearing for City of Saluda Schedule of Fees Amendment  Mayor Pro Tem Walker opened the public hearing. City Manager Went over the fees that would change.  Water Tapi fees X1 Inch-$2,600.00 11 Inch-$3,000.00  Dumpster Convenience Sites for new customers Low Usage Rate-$26.58 Per Month Medium Usage Rate $64.42 Per Month High Usage Rate-$109.19 Per Month Additional MSW Containers $8.05 Per Month Additional REC Containers-$5.51 Per Month Police Department Services Discharge ofa al Firearm within City Limits - $250.00 Fine No public comments. Mayor Pro Tem' Walker closed the! Public hearing.  10-Public Hearing for a Text Amendment to the City of Saluda Solid Waste Ordinance City Manager Orr read over the Solid' Waste Ordinance about getting the dumpsters int the back oft thel building and Terry Emory two carts would be on my property Ihave an agreement with a new tenant that wants to open A BarRestaurantDisllen) and one oft the dumpsters would be right there at the overhang patio. Ihave an alternate solution to thati is behind thel building of MAI Pace, Gallery, somewhere ini time, the photography on the endt there isa a small alley way its big enough to pull a cart or dumpster it has some broken concrete that needs fixed and dump ito on City Manager Orrl Iknow we have talked about that andy your tenants willl have to get the trash down there.  Mayor Pro Tem Walker opened the public hearing. Sam' Woodbery there willr not be a change in cost for this?  keepi the carts offt the street. City Manager Orr, No  what uset to! be Angie McDowells property! 11 thinki iti is now Ryan Griffins Property. Terry Emory you were going to put one where the old tree was cut down. City Manager Orr onei is a recycling and one trash. Terry Emory, Could you putt the Two where thet tree was? City Manager Orr probably sO. Mayor Pro Tem Walker Closed the Public hearing 11- Outside Resources and Funds City Manager Orrwent over  F Foothills Regional Commission T- Mobile Rural Community Grant- 1G City of Saluda Wi-Fi- $20,000 City Manager Orrv we are trying to put inf fora a 20,000.00 Foothills Regional Grant for a 1G. We have a quote fort the equipment from our IT provider. The City and" TDA would share operation and maintenance costs. The Connectivity  from W Main St1 to Hill St.  Board of Commissioners Regular Scheduled Meeting  4  andl Public Hearing - 12/12/2022    12-Budget: and Financial Report  Assistant City Manager & Finance Officer. Julie Osteen went overt thel Budget report and Budget Amendment  for November as well as the Resolutions below.  Board of Commissioners Regular Scheduled Meeting  5  and Public Hearing 12/12/2022    Report for: November: 30, 2022 General Fund:  Property" Tax collectionis from Polkz and Henderson Countyo of$ $693,045 2nd disbursement of ARPA fundsr received- -$110,0001 in GFa and remainderi in Water Fund. Reçeived ourf first disbursement; ofs Sales tax for Julya and/ August 2022 of$50,388.  Totall Revenues are $979,555, Expenditures: the beginningo oft thes year. Administration: CDD expenditures total $16,547. Roof replacement costs oft totaled $51,969,  InJ July each year,t the Cityl has top pre-payt the liability and workers compersation! insurance premiums for the years so allof the departments willl look. higher than normall because, ofpayingt these premiums at  Administration liability and workers compensation! insurançe premiums total $8,701. Total. Administrative expenditures total $244,6861 (42%0 ofv whichisj justs slightly over budget) fort five months due tot the pre-payment of thel liability: and workers compensation premiums. Police! liability andv workers compensation insurance premiums total $12,048. tos date. ofthe $6,352 and $1,455in maintenance ont the; 2018 Charger. Total Police expenditures is $161,740 (37% of budget).  Palice:  Repairs ont the: 2010 Dodge Charger of$5,027, and $2,041 on. the 2018 Charger oft the total $9,500spent  5distributions have been accrued tot the Saludal Fire Department for this year'sTaxl Levy,  Transportation:  Mowing for July- November of$13,500. Green Streeti is repairsi int the $22,417 Mtn. Laurel traili repairsof$182. Pace Street repairs $1,006.  Board of Commissioners Regular Scheduled Meeting  and Public Hearing - 12/12/2022    Maple/Ervini repairs $1,799. Culipher $4,798 Coates $8,775 Parking costs $1,190 Clearing of Brush $8,285 911 Re-addressing costs of $8,900 Totalt transportation; $90,357(44%)  5months of Garbage fées has been: accruedi for GFL  Cultural and Recreation: inspections of $230. Debts Service:  Annual maintenance: and mulch clean-up hasi incurred at McCreery Parki int the $5,913. Librarye expenses $12,701 ofwhich $4,445ist the inspection fee for the library elevator andi fire  Pace Park bathroom additional installation costs $2,145. Total Cultural and Recreation! $26,130(32%).  5month's payments have been made to First Citizens Bank on City! Hall. Totala anticipated profit thru November 30is $318,152.  Water Fund:  Totalrevenues received through November are $323,983, on Howard Gap; Hipp Road and Church Streett through November,  Water purchases thru November total $96,292 (60% ofk budget whichi is 19% over budget). Major leak  Reada attached: summary Anticipated déficiti is $44,907, Sewer Fund: Total revenues through November $99,749 Reada attacheds summary Anticipated deficiti is $50,617  Board of Commissioners Regular Scheduled Meeting  7  and Public Hearing 12/12/2022    Disposition of 2010 Dodge Charger Resolution For Administration Department Donation. Acceptance Budget Amendment for Pace Park Revenue  Commissioner Oxtoby made a motion to accept the Budget Amendment to increase the Pace Park Revenue and Increase the Budgeted Expenditures by the same amount of $530.00 Commissioner Commissioner Oxtoby made a motion to accept the Resolution for Disposition of 2010 Dodge Charger as presented Commissioner Talbot seconded, and all were in favor. Commissioner Marion made amotion to accept the Resolution for Administration Department Donation Acceptance as presented Commissioner Talbot seconded, and all were in favor. Commissioner Oxtoby wanted to' Thank thep person that made the donation all commissioners agreed  Marion Seconded all were in favor. oal  Allocation of State Monies  At thel last Board meeting, the Commissioners asked how certain state shared revenues are calculated and distributed. Here is a summary of those revenues and the differences between the per capita and levy  distributions fort those revenues that can be distributed in multiple methods. 105-113.82. Distribution of part ofr malt beverage and wine taxes.  Alcoholic Beverage Taxes  (a) Amount. The Secretary must distribute annually a percentage of ther net amount of excise taxes collected on the sale of malt beverages and wine during the preceding 12-month period ending March 31 to the counties or cities in which the retail sale oft these beverages is authorized int the entire county or city. The Oft thet tax on malt beverages levied under G.S. 105-113.80(a), twenty and forty-seven hundredths' percent  percentages tol be distributed are as follows:  (20.47%).  Oft thet tax on unfortified wine levied under G.S. 105-113.80(b), forty-nine and forty-four hundredths' percent Oft thet tax on fortified winel levied under G.S. 105-113.80(b), eighteen percent (18%). (a)! Method. - Ifmalt beverages, unfortified wine, or fortified wine may be licensed to be sold atr retaili in both ac county and a city located in the county, both the county and city receive a portion of the amount distributed, that portion to be determined oni the basis of population. ABC taxi is only distributed based on Population and is limited to the percentages listed above. For the City's distribution in June our calculations were based on the following: Utility Sales Distribution report shows the amount of Sales Tax on Piped Natural Gas pursuant to G.S. 105- 164.44L, Sales Tax on Electric Power pursuant to G.S. 105-164.44K, Sales Tax on Telecommunication Services pursuant to G.S. 105-164.44F, and Sales Tax on' Video Programming pursuant to G.S. 105-164.441 Saluda does not have any piped natural gas; therefore, the City does not receive a % of sales for this  (49.44%).  Utilities Sales Tax Distributions:  and G.S. 105-164.44J is distributed" to local governments. Utilities taxes are distributed based on the utilities sold in a city.  category.  Board of Commissioners Regular Scheduled Meeting  8  and Public Hearing 12/12/2022    NC Sales and Use Taxes:  Sales tax can be distributed based on population or ad valorem levy. Polk and Henderson County determine the method whichi is used for Sales and Use taxes to be distributedi to municipalities within their boundaries. Polk County distributes based on Population. Henderson County distributed based on Ad Valorem Taxes. Saluda's: share of Sales and Use Taxes for Polk County would be greater using the Ad' Valorem Levies over Saluda'ss share of Sales and Use Taxes for Henderson County is already att the higher share. Based on my review of these taxes, the only State shared revenue that you can lobby to change is Polk County's distribution of Sales and Use Taxes. The Board would have to make a request for the Polk County Board of Commissioners to change their distribution method; however, Ido not believe Tryon or Columbus would agree with this change, as their Ad' Valorem levies arel lowert than in Saluda. Commissioner Oxtoby how often dot the change the population isi its stills showing 600? Assistant City Manager & Finance Officer, Julie Osteen its showing 621 Commissioner Marion its every teny years thatt they doi the census? Government that the don't agree with the census count.  per capita (population). In Summary:  Polk County is disputing the census count for the whole county. They have petitioned the state and Federal Commissioner Oxtoby' what is the difference between thel low 600 and the 700 count why do we say 700 Commissioner Marion Should we wait to see how this goes before potentially requesting that the county review how they disburse the sales tax? It's about the numbers so ifits 100 people at $1,500.00 ap person. Commissioner Marion what was the percentage we get! based off population Assistant City Manager & Finançe Officer Julie Osteen based ont the population percentage is 2.7% ifity was the Ad' Valorem Taxes, Mayor Pro Tem Walker so ift they switched it we would get more Then they would have to switch Columbus Assistant City Manager & Finance Officer. Julie Osteen the County would get more we would get more but Commissioner Marion to puti it simple terms we have more taxes being collected from Saluda and getting  andt they have 600  City Manager Orr $1,500.00 a person. We think they miscounted housing units. City Manager Orrl Ithink iti is more like 30t to 50 people they miscounted.  we would get 3.917% based on the state.  and Tryon and theirs would be less. idon't think they will! be on board with that.  Columbus and Tryon would get less. less of the sharing?  Commissioner Oxtoby what ist the dollar diference didn'tl lwill Have to contact them.  Assistant City Manager & Finance Officer. Julie Osteen I don't know the state report tIthought gave that but  Commissioner Marion is there any downside to requesting this?  City Manager Orr that would bes something you and the other Commissioners need to talk about. Commissioner Oxtoby want to see what the difference would be before we rattle a cage for only ai few  more dollars there's no point.  Julie will bring back the requested information to the next meeting.  Board of Commissioners Regular Scheduled Meeting  9  and Public Hearing  12/12/2022    13-Public Safety Report Participated: Clay Price  Lt. John Rickman went over the November Police Report  City Citations: 2, Waming Tickets: 7, State Citations: Verba!: 7, Expired Registration: 1, No Operators License:, Driving' While License Revoked:1 Warrants Served:1, Arrest 2, Inspection Violation 1, Noi insurance 1, Business Checks: 254, Church Checks: 79, House Checks: 20, Total Monthly Checks: 353, Larceny: 2, Welfare Check: 1, Vandalism: 1, Calls Thru Police Department Phone: 38, Walk In Calls at the Saluda Police Department: 4, Total  Monthly Written Reports: 5, Patrol Calls: 52.Breaking and/or Entering 1 Waiting on Medical exam to be ablet to get Rid of the evidence  Commissioner Marion the cage in the white car can we use iti in the Chiefs car once iti is passed down and he gets his  new one? Lt. Rickman Itv won't fit.  14- Zoning and Planning Department Report  City Manager Orrr noted that Akaisha Hayes becoming a certified Zoning Official through the UNC School of Government. What that willa allow! heri to doi is help me with zoning issues as well as expand her career development soi ifs she wants to got to another municipality, county she has that ability or to a private sector to worki in a planning for City! Manager Orr Laurel Dr- City Recombination ofl Lots taking the two lots making one where the oldp public works building is at the city keeps this one. The Other lot become a single-Family residential lot to meet our setbacks and requirements I would like to take this to the planning board they would sign off then youy would sign off ont this subdivision then we would offer this property to the public fork bid. The one that willl be available will have a utility  ac civil engineering firm. It's always good forp people to get certification.  Pam is also working on getting her clerks certification as well her next class isi in February.  easement and willl have water and sewer access down tol Laurel Dr. Commissioner Oxtoby access is from Overbrook? Commissioner Marion Can we put a minimum Bid? 15-Administration Department Report City! Manager Orr went over thel list below Board of Commissioners Regular Scheduled Meeting  City Manager Orr, yes. City Manager Orr yes.  10  and Public Hearing 12/12/2022    2022 Saluda Christmas Event- December 9th went well other may have a different opinion. Commissioner Oxtoby there was lots of new faces.  Smith St Sewer/Water Signage- Parking  Christmas Stroll wenti fine. Weather was nots sO good but still a good event. Wei had some instrumentation. Ithinki it Commissioner have only heard good things. Al little smaller again madei it more like hometown. City Manager Orr courtesies tol Lynn and Mark Powers with mountain song Aaron andl Michael helped and first base Smith Street sewer and water we keep working on this because many years ago things were done that we didn't know about until we started digging on Smith and Greenville St. Were trying to create a redundancy loop for water we The signs should be herei for Cullipher St as well as the gravel lot and for the overnight parking signs will be going up.  are working ont that and hope its behind us after the holidays. Commissioner Marion when we will have thei triangle parking lot City Manager Orr that probably want be for a while! will have to gett twor more bids. 16- Resolution for the City of Saluda, NC- - Schedule of Fees  City Manager Orr read the Resolution fori the City of Saluda, NC- Schedule of Fees  Commissioner Oxtoby made a motion to accept the Resolution for the City of Saluda, NC-Schedule of  Fees as read. Commissioner Talbot seconded all were in favor.  17-F Resolution for the Text Amendment to the City of Saluda Solid Waste Ordinance City Manager Orr read the Resolution the Text Amendment to the City of Saluda Solid' Waste Ordinance. Commissioner Oxtobymade a motion to acceptthe Resolution for the Text Amendment to the Cityof Saluda Solid Waste Ordinance as read. Commissioner Talbot seconded all werei inf favor.  18-SDF Report  Lynn Casey Read over the special event permit fort the arts Festival. AI mapi is int the packet andi is basically the same footprint as ini they years past. It Will be May 20h, 2023, eventi is 10am to 4pm vendors will arrive at 7am and be cleared out by 6pm McCreery park gravel lot need chained at 11pm on Friday night beforei the event Purple Onion staff! have been great about doing thisf for the event. Kathy. Jackson will be over seeing the event they are going to Commissioner Marion Kathy Jackson willl bel here the day of the event.. Also, would liket to see a parking plan like Lynn Casey last yearl don't think wei trained the volunteers last year as we did before. So, we will be working on that Commissioner Oxtoby made ar motion to accept the Special Event Permit for the Arts Festival Commissioner  pay her $2,000.00 to oversee the event Commissioner Oxtoby the onlyi issue Iseen was parking, commissioner Oxtoby talked about.  thisy year. With parking we will looki intot the church parking andi thes school parking.  Marion seconded all were in favor.  Board of Commissioners Regular Scheduled Meeting  11  and Public Hearing 12/12/2022    19-Saluda Community Land Trust Letter  City Manager Orr went overt thel Letter from the Saluda Community Land' Trust. Commissioner Marion also agrees with Commissioner Oxtoby.  Commissioner Oxtoby Appreciates the offer but noti interested. Thisi is part oft the park and want to keep itt that way Commissioner Oxtoby made a motion to turn the offer down Commissioner Marion Seconded all were in  favor.  20-Resolution for ABC Commission  City Manager Orr went over the ABC Commission Resolution REGARDING THE DESIGNATION OF AN OFFICIAL TOI MAKE RECOMMENDATIONS TO THE NORTH CAROLINA. ALCOHOLIC BEVERAGE CONTROL Commissioner Oxtoby made a motion to accept the Resolution REGARDING THE DESIGNATION OF AN OFFICIAL TO MAKE RECOMMENDATIONS TO THE NORTH CAROLINA. ALCOHOLICI BEVERAGE CONTROL COMMISSION ON ABCI PERMIT APPLICATIONS as Read. Commissioner Tallbot seconded all were in  COMMISSION ON ABCI PERMIT APPLICATIONS.  favor.  21- City of Saluda Application for Polk County Community Foundation Grant. -Saluda Community Application for a $40,000.00 grant for new equipment and resurfacing of the Saluda Elementary Tennis Courts and Commissioner Talbot made a motion to approve the application process Commissioner Marion  Fund  City Manager Orr went over the Grant application  Pickle Ball Striping of one court. City to provide! $10,000 toi the Total Project of $50,000.  seconded all were in favor.  O8)  22-0 Conserving Carolina -NCDOT Planning Grant Resolution  City Manager Orr Read the RESOLUTIONI BY THE CITY OF SALUDA, NCI INENDORSEMENT AND SUPPORT OF CONSERVING CAROLINA'S. APPLICATION TO THE NCDOT IMDI FEASIBILITY STUDIES GRANT PROGRAM. Commissioner Oxtoby made ar motion to accept the Resolution BY1 THE CITY OF SALUDA, NCIN ENDORSEMENT AND SUPPORT OF CONSERVING CAROLINA'S APPLICATION TOTHE NCDOTI IMD FEASIBILITY STUDIES GRANT PROGRAM as Read. Commissioner Talbot seconded all were int favor.  23-AF Resolution to Initiate the process of closing an unopened City of Saluda Right of Way  Board of Commissioners Regular Scheduled Meeting  12  and Public Hearing - 12/12/2022    City Manager Orr read the Resolution for the Closing Right of way. ofway. Commissioner Marion Seconded all were in favor.  Commissioner Oxtoby made a motion to approve the go ahead to start the process oft the closing oft the right  24-Adjourn  With noi further business to discuss, Commissioner Oxtoby made a motion to adjourn the meeting  Commissioner Marion seconded and all were in favor. The meeting adjourned at 8:37 pm December 12th, 2022  Respectfully submitted by Pamelal Waters, City Clerk, Adopted this 9th day of January 2023  fhnubldaf Waters, City Clerk  Tangie Morgan, ehyallny  Pamela  Mayor  Click or tapl here to enter text.  Board of Commissioners Regular Scheduled Meeting  13  and Public Hearing 12/12/2022