City of Clay P.O. Box 345 Clay, Al 35048-0345  PRE-COUNCIL MINUTES  February 14, 2017  The City Council of the City of Clay, Alabama held a Pre-Council meeting on Tuesday, February 14, 2017, at 6:00 p.m. in the Council Chambers at City Hall with Mayor Webster presiding and City  Manager Ronnie Dixon serving as recorder. Mayor Webster called thei meeting to order. Council members present were:  Councilor Don Baker, Councilor Becky Johnson, Councilor Bo Johnson, Councilor Dennis Locke,  Councilor: Ben Thackerson, and Mayor Webster  Absent: None  The Council discussed the agenda items for the regular City Council meeting. Mr. Dixon announced the current deputies for the City ofClay: Scott, Farley, Ledlow, Lowe, Robinson, and Napper. He reviewed the consent agenda and the Council discussed the costs for renting fields out to travel ball teams. Mr. Dixon: reviewed the Public. Hearing and the work being done at 7550 Misty Lane. Hei informed the Council that the structure was condemned in. June 2016, but aj permit had been pulled for repair sO the Council rescinded the original condemnation Resolution and aftere eight months the structure is not upt to code yet. Mr. Dixon stated that the property owners have attempted to clean the lot. He also informed the Council that the City has been told that the structure serves various uses and that the Council can ask questions if thej property owners attend thej public hearing. The use oft the structure will determine the requirements thel building must meet (i.e. working restrooms and electricity). Ift thej property owners choose: not to attend the meeting, then thel Public Hearing will consist of photographs taken by the City. Councilor Baker asked ifthe permits have an expiration, Mr. Dixon answered that permits are active. for 180 days and the original permit purchased by the property owner in. June 2016 has expired. Mr. Baker asked about the status oft the work performed under the original permit. Mr. Dixon answered that the permit was pulled for roof repair and the owner: attempted toi repair the roof by securing what was loose but did not cover any holes int the roofa and thel building does not meet code requirements sO it is not considered structurally: sound. Mr. Dixon stated that the City has received multiple complaints from neighbors who are afraid that the tin will blow offt the roof and cause damage to their property. Councilor Baker asked ifthe Building Inspector has had a chance to do at thorough inspection on the roof and Mr. Dixon answered that the property owners never called tos schedule an inspection. Councilor' Thackerson asked ift thel building presented a fire hazard. Mr. Jason Harris, Code Enforcement Officer for the City of Clay, answered that the building contains doors and door frames and that there were tires and appliances on the side of the building but Mr. Harris believes thej property owners were attempting to clean the items stored outside of the building. Mr. Dixon summarized that the items mentioned by Mr. Harris present a fire and health hazard. Mr. Dixon explained that the public hearing has been properly: noticed and the City has not received contact from the property owners yet." Thej property owners knew to pull aj permit in. June tos stop the condemnation process and have not done sO nor have they contacted the Citys since receiving  their certified letter in December.  Councilor Baker stated that hel has heard enough about this issue.  Mr. Dixon reviewed thel Proclamation honoring Mr. George Post. Councilor Becky Johnson stated that she would like him to be in attendance when the Council adopts thel Proclamation. Mr. Dixon answered  that Mr. Post said he would attend ifl his health allowed.    PRE COUNCIL MINUTES  February 14, 2017 Page 2  Councilor Locke asked Mr. Dixon to review the upcoming vote for five referendums. Mr. Dixon answered that the five referendums are already included in current property taxes and will: not result in higher property taxes. The money collected from this is used tol benefit all schools in. Jefferson County whether they are aj part of the County or ai municipal school system. Thet taxes do not expire until 2021, but the vote to extend would allow the school board to borrow money fori improvements while interest Councilor Locke asked about paving Clayton Road. Mr. Dixon answered that the City and County share responsibility for Clayton Road and ift the County starts paving again the City could work with the County  rates are. low.  to1 repair or repave thei road. Respectfully Submitted, Q Ronnie Dixon City Manager    City of Clay P.O. Box 345 Clay, Al 35048-0345 CITY COUNCIL MINUTES February 14, 2017  The Gity Council oft the Gtyof Clay met in regular session on Tuesday, Februaty14,2017, at 6:30 p.m. at Clay Cty! Hall. Mayor Webster presided over the meeting and Cityl Manager Ronnie Dixon, served as Mayor Webster called the meeting to order. Councilor Bo Johnson opened inj prayer and Mayor Roll call of those present was answered bythe following: Councilor Baker, Councilor BeckyJohnson, Councilor Bo Johnson, Councilor) Locke, Councilor' Thackerson, and] Mayor Webster  recorder.  Webster led everyone in reciting the Pledge of Allegiance.  Absent: None 24,2017.  Mayor Webster called for a motion to approve the Pre andl Regular Council meeting minutes of] January Comcilor Boj Jobmsont mdea a motion toapproue thel Prea and Regular Council meting minutes gflamuary 24, 2017, CamilorLakem ai motion to approve ongrMatingAgnt hido zaus secondedl by Coumcilor Bakerand Coucilor BedeyJohmson made a motion to approve tonight's Consent Agenda, zebido zas secondedb by Councilor Thaderson. The motion was put before the Council and a roll call vote was conducted with the results as  zebidh zes seconded by Councilor Thadeerson ando approued by unanimous voice zote Mayor Webster called for a motion to approve tonight's Meeting Agenda.  approued byai umanimous wice vote.  Mayor Webster called for a motion to approve tonight's Consent Agenda. Yeas: Councilors Bake,dmsor.Jdnson, Lodke, Thadkerson, and Mayor Welster:  follows: Nays: None  Under Mayorand Council Comments, Mayor Websterannounced that Mike Booth willl holda singing at the Community Center on the second Saturday of each month from 6:00 pm until 8:00 pm. Mayor Websteri introduced Proclamation 2017-02, Al Proclamation Recognizing George Post, which Coumcilor Bakern mdes ai motion to approw Prdamation: 2017-02, zebido zens seconded ly Comcilor Lode The motion was put! before the Council and a roll call vote was conducted with the results as follows: Councilor) Bakera announced that the Cityl has new additional deputies and: stated that he is glad the Councilor Becky. Johnson reported that the Senior Centeri is having a membership drive and reviewed Councilor) Bo Johnson informed-the Council that he and Councilor. Locke will attend CMO  was read byl Mr. Ronnie Dixon.  Yeas: Comcilors Baker, Jobnson Johnson, Lodke, Thadkerson, andi Mayor Welster:.  Nays: None  Cityi is improving Public Safety. upcoming events at the Senior Center. Legislative Advocacyclasses inl Montgomery.    CITY OF CLAY February 14, 2017  CITY COUNCIL MINUTES  CouncilorLocke encouraged everyone to vote on. March 7 referendum. He informed the Council that he and Councilor Bo Johnson would attend as seminar on Economic Development on. February2 28. CouncilorLocke announced that thel February grants willl be awarded at the next Council meeting. Councilor' Thackerson reported the walking trail is open at Bryant Park, there is little progress on the Under Reading of Petitions, Applications, Complaints, Appeals, Communications, etc., Mayor Under the City Manager's Report, Mr. Dixon reported the account balances int the General Fund = $746,374.08; Contractors Bond = $147,078.00; Capital Improvement Fund = $402,613.08; 4 &50 Cent Gasoline Fund = $130,349.44;7 Cent Gasoline Fund = $70,992.24; Building Fund = $400,000.00; Paving Supplement Fund = $325,000.00; Contingency! Fund = $1,100,000.00; BBTI Fund= $77,563.84; Ballpark Registration Income = $23,832.33; and Ballpark Sports Expense = ($27,888.14). Underthe Public Hearing, Mayor Webster introduced the Public Hearing for condemnation oft the structure located at 7550 MistyLane. Mr. Dixon summarized the points made during the Pre-Council meeting, emphasizing thatt the propertyowner) has received: a certified letter notifying him of the public Mayor Webster asked if the property owner was present to speak and there was no response. Mayor Websterasked if there was anyone present who wished to speak for the condemnation and recognized Mr. Keith' Tice of 7811 Lynn Forest Drive. Mr. Tice reviewed the previous condemnation process: the Council adopted Resolution 2016-20 to condemn the structure at their meeting on) June 6, 2016, but the property owners had pulled aj permit on June 2,2 2016, sO the Council rescinded Resolution 2016-20 with Resolution 2016-25 on July5 5, 2016. He further stated that no repairs have been made to thes structure. The building continues to deteriorate as it has done over the last 25 years. He claimed that the building is in worse condition: nowt than it was on June 6, 2016, and stated that! he Mayor Webster asked if there was anyone else present who wished to speak for or against this Under Resolutions, Ordinances, Orders and Other Business Mayor Webster called: forai motion to Councilor Bakermadear motiont to: suspend the regular mules gfondera ande enter into Umanimous Consent, vbidh zens seronielly Councilor Boj Johmson. The motion was put before the Council and a roll call vote was Yeas: Coucilors BakerJoson, Jobnson, Lodke, Thadeerson, and Mayor Welster:  Girls School property, and discussed the libraryb building project.  Webster announced that there were: none.  hearing and that notices have been posted on the property.  sees no reason not to condemn the structure now. condemnation and there was no response. enter into Unanimous Consent. conducted with the results as follows:  Nays: None  Mayor Websterintrodued Resolution 2017-02, Al Resolution to Condemn and. Authorize Demolition of Unsafe Buildings and/or Structures, which was read by Cityl Manager Ronnie Dixon. Coumcilor Bakermdea a motiont toapprote Resalution. 2017-02, zhido zans seconded by Councilor Boj Jomson The motion was put before the Council and a roll call vote was conducted with the results as follows: Yeas: Councilors Baker, Johmson, Jobmson, Lodee, Thackerson, andl Mayor Welster:  Nays: None  Mayor Webster called and endt to unanimous consent and called: for Public Comments and recognized Ms. Jocelyn Harper of 59201 Nuthatch Circle. Ms. Harper requested tol be appointed as the Gtyof Clay's representative to thel Regional Planning Commission. Mr. Dixon answered that he was not: sure    CITY OF CLAY February 14, 2017  CITY COUNCIL MINUTES  when the current appointment tenure would expire but that he has Ms. Harper's number and will Mayor Webster announced that the next City Council meeting will take place on Tuesday, February 28, Coumcilor Boj Joonson mudear motion tos adjoum sebido zens seconded by Coucilor Thadeersond ando approud! bya  contact her when it 1S time toi reappoint ai representative.  2017, at 6:30 pm. unanimous wote  The City Council adjourned at 6:56 pm. Respecfulysubmited, Ronnie Dixon & Gity Manager