City Council Meeting "City Hall - Council Chambers June 20, 2024  6:001 P.M.. Work Session 17:00P.M-C Council Meeting  WORK SESSION  Mayor Matthew Santini opened the Work Session at 6:01-P.M. Council Members discussed each Council Member Stepp made a mofion to enter closed session for the purposes of Property ke Acquisitions and Attorney/Client Privilege. Council Member Roth seconded the miotion. Motion  itern from theagenda with cortesponding StaffMêrhbers.  carried unanirpously. Vote:6-0  Mayor Santini closed Work Session at 6:52P.M.  OPENING MÉETING  Mayor Santini called the Council Meeting to order at 7:001 P.M.  Invocation by Council Member Cogley: PledgeofAllegiarice led by Mayor Sahtini.    The City Courtcil met in Regular Session with. Matthew Santini, Mayor, ptesiding, and the following present: Kari Hodge, Council Member Ward One; Jayce Stepp, Counçil Member Ward Two; Caty Reth, Counçil Member Ward Three; Calvih Cooley, Council Member Ward Four; Gary Fox, Council Member Ward Five; Alyssa Cordell, Council Member Ward Six; Dan Porta, City  Manager; Julia Drake, City Clerk; and-Keith Lovell, City Attorney.  REGULARAÇENDA  COUNCIL MEETING MINUTES'  1. June11,2024, Council Meeting Minutes  Council Member Fox made a motion to approve thè minutes from the June 11,2024, Council Meetings. Council Member Roth seconded the motion. Motion cârried unanimously. Vote; 6-0  FIRST READING OF ORDINANCES  2. Amendment to Utilities 9rdinance Regarding, Electric Rates  Freddy Morgan, Assistant City Manager,stated the proposed budget includes increases to electric rates. The Electric Départmentis proposing a: rate increase based on the rate study provided by Electric Cities of Georgia and analysis of costs.by staff due to general operations oft the electric department increasing and increased costs of powergeneration. The proposed çhanges include an, increase in the base rate ofall rate classes. Thesè chahges àre recommended for your approval.    This was a first reading and will be voted on at the next City Council Meeting scheduled forJuly 2,  2024.  PUBLIC HEARING-1 Ist] READING OF ZONINGANNEXATION REQUESTS  3. AZ24-03: 1440 Hwy 113  Randy Mannino, Planningand Development Director, stated the applicantrequests annexation-of two (2) tracts identified as Tax Parcel 0055-0873-005 containing 0.42 +/- acres and Tax Parcel 0055- 0873-006 containing 0.48 +l-a acres. These parcels are in Land Lot 873 oft the 4th-District, 3rd Section, Staff members are: not opposed to the annexation or zoning. Planning Commission reçommended  and are: zoned A-l,Agricultural. The proposed zoning is H-I, Heavy Industrial.  approval.  Mayor Santini opened the public hearing for the zoning portion of the application.  Karl Lutjens, 114 Old Mill Rd., came forward to represent the application and to-give an overview. With no one else to come forward to speak for or against the zoning portion of the application, the Mayor Santini opened the public hearing for the annexation portion oft the application and stated that comments made for the zoning portion would be carried over and reflected for the annexation  public hearing was closed.  portion of the application. the public hearing was closed. scheduled for. July 2, 2024.  With no one else to come forward to speak for or against the annexation portion of the application, Mayor Santini stated that this was a first reading and would be voted on at the next meeting  4. AZ24-04: Walnut Grove Rd. at Cummings Rd.  Mr. Mannino stated the applicant requests the de-annexation.ofa; portion of the property on Walnut Grove Road at Cummings Road identified as Tax Parcel C074-0002-001 containing a total of 1.00 +/- acres. The subdivided tract to be de-annexed contains 0.29 acres +/-. This parcel is zoned P-I, Ifapproved, the de-annexed tract will be combined with the, larger development tract, Parcel ID Staff members are not opposed to't the de-annexation. Planning Commission recommended  Public Institutional. 0073-0735-001. approval.  Mayor Santini opened the public hearing.  Mr. Lutjens came forward to represent the application and to give an overview.  2    With no, further comments, the public hearing was closed.  This was a first reading and will be voted on at the next City Council Meeting scheduled for. June  20,2024.  SECOND READING OF ORDINANCES  5. Sec. 4-112 Cameras for' Malt Beverage Package Outlets Revision  Keith Lovell, City Attorney, stated this ordinance revision is to reflect ai recent chânge in state'law. Council Member Fox made ai motion to approve Sec. 4-112 Cameras for Malt Beverage Outlets Ordinance Revision. Council Member Cooley seconded the motion. Motion, carried unanimously.  Vote: 6-0  Reference Ordinance: 26-24 6. - Fiseatyar2m2425Budg:t  Tom Rhinehart, Finance Director, stated the fiscal year 2024-25 budget ordinance was a part of the Council Meeting packet. Thej proposed budget is balanced and increased by $57,194,680 over the fiscal year 2023-24 budget. The increase equates to a 26.33% increase. The proposed budget includes salary adjustments, no incrèase in the city's property tax millage rate, an increase inl health insurance premiums for both the city and the employees, and a small increase in the water and sewer.rates. Budget comparison by type for the FY 2025 proposed budget compared to. the FY 2024 budget include: personnel éxpenses increase by $4,827,265; operating expenses increased by $4,325,025; purchase of commodities decreased by $8,008,265; debt service expenses decreased by $85,015; capital expenses increased $50,921,185, and transfers to the general fund increased $5,214,485. Approval-was Council Member Fox made a motion to approve the Fiscal. Year 2024-25 Budget. Council Member  recommended oft the proposed FY: 2024-25 budget as presented. Roth seconded the motion. Motion carried unanimously. Vote: 6-0  Reference Ordinance: 27-24.  7. FY2 2024-25 Water and Sewer Rate Ordinance  Mr. Rhinehart stated the proposed fiscal year 2024-25 budget includes an increase in the Water and Sewer Fund to help address the maintenance- and capital issues of the water fund. The increase is as follows: a 5% increase in the residential water and sewer rates for both inside and outside, the city limits The 5% increase will allow the water department to continue the maintenance of the existing water and sewer systems as wwell as update/expand the system to fulfill the needs of existing customers. For residential customers, the water and sewer rate increase equate to $0.15 per one thousand gallons used for city residents. The total estimated increase for a residential water and sewer,customer is $1.27 per  customers.  month for seven thousand gallons consumed.  3    With thej proposed increase in the water and sewer rates, the City ofCartersvillei residents will remain one of the lowest in the surrounding municipalities. The increase is needed to maintain the existing system and plan for any necessary future expansions. Approval was recommended of the proposed Council Member Fox made a motion to approve FY2024-25 Water and Sewer Rate Ordinance. Council Member Cooley seconded the motion. Motion carried unanimously. Vote: 6-0  water and sewer: rate increases to begin. July 1, 2024.  Reference Ordinance: 28-24 MONTHLY FINANCIAL REPORT 8. April 2024 Financial Report CONTRACTS/AGREEMENTS  Mr. Rhinehart reviewed the April 2024 Financial Report and compared the numbers to April 2023.  9. 2024 Contracts for Performing Services  Mr. Rhinehart stated this item includes the Contracts for Performing Services for those agencies that are awarded funds each year as part oft the annual budget. The agencies and amounts for this year  'are:  Cartersvile-Bartowl Library/ $469,500.00 Cultural Arts Alliancel $41,000.00 Juvenile Court/ $15,000.00 Bartow Health Access/ $2,000.00 Good Neighbor Homeless Shelter/ $15,000.00 Eddie Lee Wilkins Youth Association/ $18,000.00 Bartow-Cartersvlle Joint Development Authorty5250,00.00 Downtown Development Authority/ $ 220,000.00 Recovery Bartow! $10,000.00 All these contracts are budgeted in FY2024.  Council Member Cordell made a motion to approve the 2024 Contracts for, Performing Services. Council Member Roth made a motion to add four (4) items-to the agenda. Council Member Fox  Council Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0  seconded the motion. Motion carried unanimously. Vote: 6-0  10. CVB (LakePoint Marketing)  Dan Porta, City Manager, stated this contract with the Cartersvile-Bartow County TourismCouncil provides màrketing at! Lakepoint's Baseball Village Kiosk. The City will use TPB funds to pay for our  part oft this marketing campaign, which is $18,125.00.  4    Council Member Cordell made a motion to approve the CVB (LakePoint Marketing). Council 11. Bonding Authorization with Bartow County SPLOST Renewal (LOI/G-17 Disclosure Letter) Mr. Porta stated as part ofthe 2026 SPLOST, we are including the option to issue debt to fund capital projects approved in-the SPLOST, SO we can start on, them as the sales tax is collected. We have this option in the 2020 SPLOST but have not used it. For our Financial Advisor to provide us  Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0  with a debt schedule, approval is needed for the Disclosure Letter.  Council Member Cordell made a motion to approve the Bonding Authorization with Bartow County SPLOST Rènewal (LOI/G-17 Disclosure Letter). Councik Member Fox seconded the motion. Motion  carried unanimously: Vote:6-0  12. Rotary Club of Etowah for July 4, 2024, Celebration  Mr. Porta stated this is a contract between the City of Cartersville and the Rotary Club ofEtowah for the July 4th celebration at-Dellinger Park. Additionally,RM Management Services, Inc.has contracted with the Rotary Club of Etowah to coordinate this event and the contract is attached and  recommended for your approval:  Council Member Cordell made a motion, to, approve the Rotary Club of Etowah for July 4, 2024, Celebration. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 6-0  13. Commercial Solid Waste Truck Lease  Wade Wilson, Public Works Director, stated the Solid Waste Division of,Public Works has recently had mechanical issues with both of our commercial front-loading garbage trucks and our backup truck. This week, we did get one oft these vehicles back in service. However, to continue serving our commercial customerseftectively and to be able to repair our other two vehicles, the Solid Waste Division is proposing the lease ofa front leading garbage tquck-from.Premier. Sales and Rental, Inc from Cleveland, Ohio for an estimated amount of $13,200.00.This amount includes the lease,of the truck, deposit, and delivery. This vehicle is-available to beleased immediately. This is a non-budgeted item that will be paid from FY 24 Equipment Lease line item (540-3200- 52-2410). Public Works recommended approval to lease this vehicle for 30 days for $13,200.00. Council Member Cordell made a motion to approve the Commercial Solid, Waste Truck Lease. CouncilMember Fox seconded the motion. Motion carried unanimously. Vote: 6-0  BID AWARDIPURCHASES  14, Commercial Solid Waste Truck Repairs  Mr. Wilson stated the Solid Waste Division of Public Works has recently had mechanical issues with all three of our commercial front-loading garbage trucks. Two oft these need approval for repairs.  5    The first truck is a 2017 Mack (Truck #6245) fiont-loaling-commer.ial garbage truck that has extensive rear axle damage/wear. The repair will be completed by the City of Cartersville Garage afa The second truck is a 20201 Mack (Truck #6260) front-loading commercial garbage truck that needs an internal cylinder replacement for its packer. This proposed repair will be completed by Both repairs are needed to make our commercial fleet complete. These repairs will be paid for from the Solid Waste Division Maintenance-Vehicle and Equipment line item 540-3200-52-2360).  cost of$19,000.00.  Wastebuilt from Lithia Springs, GA for an estimatéd cost of $8,200.00.  Public Works recommended approval oft these needed repairs.  Council Member Cordell made a motion to approve the Commercial Solid Waste Truck Repairs:  Council Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0  15. Vector Solutions Renewal  Scott Carter, Fire Chief, requested approval of the anmual renewal with Vector Solutions. This cloud-based software provides all our recordmanagement software for training, supplies, and equipment. The total price for this renewal is $12,405.83. This is a budgeted item for FY24-25. Council Member Cordell made a motion to approve'thé Vector Sôlutions Renewal. Council Member  Roth seconded the motion: Motion carried unanimously. Vote: 6-0  16. Water Meter Purchase  Michael DeLeon, Water System Engineer, stated the Water Depàrtment needs one pallet of192- X4 inch water meters for stock. This order includes those meters and thenecessary Sensus smart points for single and dual méter settings. Kendall Supply, Inc., the sole source supplier for this equipment, quoted a price of$62,034.00. This is a budgeted expense and was recommended for approval.  Council Member Cordell made a motion to approve the Water Meter Purchase. Couricil Member  Cooley seconded themotion. Motion carried unanimously. Vote: 6-0  17.1 Flow Meter Console Replâcement  Mr. DeLeon stated the Water Treatment Plantases acoustic transit time flow meters to accurately measure flow pumped into the City's water distribution system by the high service pumps. The original Accusonic console for high 'service pump station #1, installed in 2007 has failed and needs The sole source provider of this equipment, Accusonic, has provided a quote for a new, updated replacement console at a cost of $42,178.00. This cost includes material, installation, commissioning, This is the same type of unit as that on the #2 pump station,which was replaced in April 2024.  replacement.  and a one-year parts and labor warranty.  This is a budgeted maintenance item and was recommended for approval.  6    Council Member Cordell made a motion to approve the Flow Meter Console Replaçement. Council  Member Cooley seconded the motion. Motion çarried unanimously. Vote: 6-0  ENGINEERING SERVICES  18. Pioneer Trail Engineering Services  Mr. DeLeon stated the PioneerTrail subdivision is currently served by approximately 8,1601 linear Goodwin Milis Çawood (GMC) Engineers has submitted a proposal fordesign,bidding, and construction phase éngineering at aj price of$128,300.00. This price is acceptable to the Water  feet of small, galvanized water mains that have reached the end of useful life.  Department and was recommended for approval.  This project expense is included in the FY2024-2025 budget,  Council Member Cordell made. ai motion to approve the Pioneer Trail Engineering Services. Council  Member Roth seconded the motion. Motion carried unanimously. Vote: 6-0  19. Cherokee Circle Water Line Engineering  Mr. DeLeon stated the Water Department has completed the preliminary design oft the replacement ofapproximately 1,900 linear feet of galvanized water main on Cherokee Circle and Indian Trail. It has'become apparent that a professional engineering consultant to complete the detailed design and SwetizerEngineering was-requèsted to provide a' Task Order pricing to complete the design, bid phase, and construction management oft the project. They have submitted a price of $91,000.00, which  construction management portion oft the project is necessary.  is acceptablè to the Water.Department, and recommended for approval. This project expense is budgeted in the FY2024-2025 budget.  Council Member Roth stated that he appreciated the work going on in the Cherokee Circle area. Council Member Roth made. a motion to approve the Cherokee Circle Water Line Engineering,  Council Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0  EASEMENTS  20. Easement for SK Battery America's Service Line  Mr. Lovell stated this easement is required for the construction of SK Battery Ameriça'si natural gas service line and its acquisition requires four special stipulations on behaffofthe property owner, as noted in the easement document. Approval oft this amended easement: is recommended. Council Member Cordell made a motion to approve the Easement for SK Battery America's Service Line. Council Member Cooley seconded the motion. Motion carried unanimously. Vote: 6-0  7    ADDED ITEMS  21. Agreement for Easement Acquisitions  Mr. Lovell stated the water line easement located at 711 Martin Luther King Dr. is owned by the Maxwell Estate. The city has offered $1,769.00 for the watef line easemênt. The Maxwell Estate has agreed to fully cooperate with the city and contractors when the work for the water line is scheduled. Council Member Cordell made a motion to approye the Agreement for Easement Acquisitions. Council Member Fox seconded, the motipn.Mqtion carried unanimously. Vote: 6-0 22. Certificate Dedication of Water Facility - Massell Dr. Apartments  Approval of'this agreement was recommended.  Mr. Lovell stated this was a certificate of dedication for Massell Dr. Apartments. Approval was Council Member Cordell made a motion to approve the Dedication ofWater Facility - Massell Dr. Apartments. Council Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0  recommended.  23. Resolution  Mr,Lovell stated-on August 18, 2022, the City of Cartersville denied the Ante Litem Notice dated July 26, 2022, from the Evans Law Firm, concerning alleged claims against the City relating to an incident(s) which occurred during the month of February 2022, to the properties owned by Jack House, Myrtle Shook; and Donovan and Tracy Shook. Continuing, he stated that on June.11,2024, the City of Cartersville receiveda CoverL Letter dated June 11,2024, and a copy of the Demand for Settlement dated May 23, 2024, from the Evans Law Firm directed to the Cartersville City. Sçhool  District.  Mr. Lovell recommended the denial ofthe Ante-Litem Notice.  Council Member Cordell made a motion to approve the Resolution denying the Ante-litem notice from Evans Law Firm. Council Member Cooley seconded the motion. Motion carried unanimously.  Vote: 6-0  Reference Resolution 23-24  24. City of Cartersville 23-24 Insurance Renesval Quote/USIS Mr. Porta stated this is the renewal with USIS, Inc.  Council Member Cordell made ai motion to approve the 23-24 Insurance Renewal Quote with USIS,Council Member Cooley seconded the motion. Motion carried unanimously. Vote: 6-0 Mayor Santini stated that the next scheduled meeting wouldbe held on Tuesday, July 2, 2024. The work sessibn would begin at 6:00PM and the regular session would begin at 7:00PM.  8    ADJOURNMENT  With no other business to discuss, Council Member Cooley made ai motion to adjourn.  Meeting Adjourned at 7:35 P.M.  s Matthew J. Mayor  Myi  Santinj  ATTEST: Is/ Bwsl Julia Drake City Clerk  - OF  ta7.1350  6    YTIS,  sdn