IT  City of Lauderdale Lakes Office of the City Clerk 954)535-2705-F Fax (954)535-0573  4300 Northwest 36 Street-L Lauderdale Lakes, Florida 33319-5599  are  CITY COMMISSION WORKSHOP MINUTES  City Commission Chambers June 10, 2024 5:00 PM  1. CALL TO ORDER 2. ROLLCALL PRESENT Mayor Veronica Edwards Phillips Vice Mayor Mark Spence Commissioner Tycie Causwell Commissioner Karlene Maxwell-Willams Commissioner Sharon Thomas ALSO PRESENT City Manager Treasa Brown Stubbs City Attorney Sidney Calloway City Clerk Venice Howard City Staff 3. DISCUSSION  Mayor Edwards Phillips called the June 10, 2024, City Commission Workshop to order at 5:01 p.m.  REVIEW OF THE JUNE 11, 2024 CITY COMMISSION MEETING  Regarding additions or deletions to the agenda, City Attorney Calloway stated that it is appropriate for the Mayor to add or delete items at the beginning of a commission workshop or commission meeting. He advised that a consensus can be made to discuss thei item. At a regular City Commission meeting, if the City Commission would like to add an item, there has to be unanimous vote and the item can be added to the agenda. If the City Commission desires to table an item then they can vote on it.  CONSIDERATION OF ORDINANCES ON FIRST READING  Item 8.A. ORDINANCE 2024-013 PROHIBITING CAMPING AND SLEEPING IN PUBLIC PLACES City Attorney Calloway stated that the Legislature of the State of Florida enacted a law that prohibits a county or municipality from authorizing or allowing any person to regularly engage in public camping for sleeping on any public property, including, limited to, any public building for its grounds and any public right-of-way under the jurisdiction of the county. He stated thatt this ordinance allows for the City to update regulations and procedures necessary to implement and support municipal goals and objectives that are in Commissioner Causwell inquired as to what role will Broward Sheriff's Office (BSO). play in dealing with  furtherance of the City's health, safety and general welfare.  thel homeless persons.    Mr. Calloway stated that BSO said that they will continue to provide social support and services to assist Vice Mayor Spence stated that hei is concerned that the homeless persons may move behind the buildings Mayor Edwards Phillips asked if thel businesses can go into litigation with the City if the homeless persons Mr. Calloway stated that the businesses will have to prove that the City is allowing this to occur.  the homeless persons. Hei further stated that BSO will enforce the law.  of local businesses. do this.  CONSIDERATION OF RESOLUTIONS ON REGULAR AGENDA CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS, LLC.  Item 10.A. RESOLUTION 2024-045 ACCEPTING THE FISCAL YEAR 2022/2023 ANNUAL COMPREHENSIVE FINANCIAL REPORT PREPARED BY THE CITY'S AUDITORS, HCT Bobbi Williams, Interim Financial Services Director, introduced Mr. Roderick Harvey of HCT Certified Public Accountants and Consultants, LLC. Mr. Harvey provided a powerpoint presentation of the audited financial statements presentation for the year ending September 30, 2023. He stated that the audit has been completed and HCT Certified Public Accountants and Consultants, LLC issued a clean opinion on Commissioner Thomas asked if the City received a Certificate of Achievement: and Excellence in 2023. Mr. Harvey stated that he believes the City was awarded one in 2023, however, he will check and get back  the City's financial statements on May 24, 2024.  to the City Commission.  Mr. Harvey addressed questions fromi the City Commission regarding the report.  Item 10.B. RESOLUTION 2024-046 AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE A CONTRACT WITH PROVINCIAL SOUTH, INC. DBA PSI ROOFING TO REPLACE THE ROOFING SYSTEM FOR THE CITY OF LAUDERDALE LAKES' MULTI-PURPOSE BLDG, ALZHEIMER CARE CENTER, AND WILLIE WEBB COMPLEX IN ACCORDANCE WITH THE INTERLOCAL PURCHASING SYSTEM (TIPS) COOPERATIVE PROGRAM, JOB ORDER CONTRACT 211001, IN AN AMOUNT NOT TO EXCEED SIX HUNDRED AND SIX THOUSAND NINE HUNDRED DOLLARS ($606,900) AND CONTINGENCY IN THE AMOUNT OF $91,035FORA Ms. Williams stated that a comprehensive assessment of the City's facilities was conducted by Alexis Knight Architects in fiscal year 2020. The findings of the report identified deterioration in the roofing systems and replacement is critical to the stability of the several buildings. Replacement of the roofing systems at the Multi-Purpose Building, Alzheimer Care Center, and Willie Webb Complex were identified in the report as critical to the stability of the buildings. The City received an estimate from the contracted vendor, Provincial South, Inc. dba PSI Roofing in an amount of $606,900 to properly replace the roofing system. Since the roofs have extended their life expectancy, there is a contingency in the amount of  PROJECTBUDGETOF $697,935  $91,035 for at total of $697,935.  Commissioner Thomas inquired as to what was wrong with the roofing. the spaces are rental facilities and require urgent care.  Ron Desbrunes, Public Works Director, stated that the roofs have exceeded their life expectancy. Many of  Commissioner Causwell asked when was thel last time the roofs were replaced. Mr. Desbrunes stated that he will provide thei information at the City Commission meeting.    Item 10.C. RESOLUTION. 2024-047. AUTHORIZING STATE REPRESENTATIVE DARYL CAMPBELL Assistant City Manager, Peggy Castano, stated that Florida House Representative, Daryl Campbel,! is slated to host a Town Hall Meeting on June 20, 2024, for the benefit of City of Lauderdale Lakes residents. He is requesting the City's permission and authorization to have limited and conditional use of the City's name and logo solely and exclusively for the promotion of the Town Hall Meeting.  TO UTILIZE CITY NAME & LOGO  Mayor Edwards Phillips inquired as to why the City's logoi is needed.  Ms. Castano stated that Mr. Campbell's office did not specify why but she believes hei is trying to promote Item 10.D. RESOLUTION 2024-048 RATIFYING RESOLUTION 2022-003 AND FURTHER AUTHORIZING THE CITY ATTORNEY TO UNDERTAKE SUCH APPELLATE LITIGATION AS MAY BE NECESSARY AND IN THE BESTI INTEREST OF THE CITY IN THAT CERTAIN CASE STYLED CITY OF LAUDERDALE LAKES V. TINISHAALLEN, CASE NO. CACE-22-008087 Mr. Calloway stated that he was authorized to proceed with the prosecution of foreclosure and or money judgment actions necessary to cause the immediate compliance with the City Code of Ordinances by certain property owners of non-homestead residential property located within the corporate jurisdiction of the City. Tinisha Allen, the owner of record of one such residential property located at 3950 NW 32 Terrace, Lauderdale Lakes, is the record holder of title for whom the City has sought legal recourse against in its prosecution of a petition for foreclosure of the City's recorded code enforcement liens. The judge stated that the City has a right to proceed with the code enforcement liens. At the trial, the judge recommended that the defendant pay less than 25% of the cost due to the city that was set by the special magistrate. Mr. Calloway stated that the City should not be bullied by the) judge to accept that amount and the matter should go through the appellate process as iti is in the best interest of the City. Vice Mayor Spence inquired as to the amount that is owed to the City.  Lauderdale Lakes residents.  Mr. Calloway stated that the amount owed to the City is $600,000 and thej judge wanted the City to accept $93,000. He further stated that the City has an entitlement on the amount of the liens, interest from the day Commissioner Maxwel-Willams asked City Attorney Calloway if he believes the City has a strong case. Commissioners Thomas, Causwell, Maxwel-Williams and Mayor Edwards Phillips stated they are in  that liens began to accrue, and attorney's fees.  Mr. Calloway stated that he certainly does believe that the City has a strong case.  agreement with proceeding with the appellate litigation.  Vice Mayor Spence asked what if the property owners are unable to pay the $93,000.  Mr. Calloway stated that if the City accepts the $93,000 settement, the City is passively agreeing to the judge's recommendation. The properties will be put up for public auction sale and the monies will come to  the City.  4. DISCUSSION OF PROPOSED ORDINANCE(S) 5. ADDITIONAL WORKSHOPITEMS  A. DISCUSSION REGARDING HOSTING THE 2024 TASTE OF LAUDERDALE LAKES SPECIAL EVENT ON SEPTEMBER 14, 2024 TO BE HELD AT VINCENT TORRES Ericka Lockett, Director of Parks and Human Services, stated that the City of Lauderdale Lakes proudly hosted its first Taste of Lauderdale Lakes event on November 17, 2018. This special event was designed to showcase the diverse and vibrant offerings of the community. Since its inception,  MEMORIAL PARK (6 P.M. TIME CERTAIN)    the Taste of Lauderdale Lakes has become a traditional event in the City drawing over 2,000 attendees. Highlights included live entertainment, a variety of food trucks, an arts and culture village, family-friendly activities, restaurant showcases, cooking demonstrations, local vendors, and more. Melodie Dominique, Special Events Coordinator, introduced Shawn Nelson, Event Manager  The date of the proposed event is September 14, 2024. Consultant, who provided a powerpoint event overview. Commissioner Maxwell-Wiliams asked about the budget for the event.  Ms. Lockett stated that the preliminary budget for the event is $25,000 and the total cost is almost $52,950. The additional costs willl be offset by the tickets, sponsorships and vendor fees. Commissioner Causwell stated that the price of $50 ist too much for at ticket. event and noti include health screenings and voter registration. Ms. Lockett stated that 500 people are expected to attend.  Commissioner Maxwell-Wlilams stated that the event should remain as a Taste of Lauderdale Lakes Commissioner Causwell inquired as to the expected amount of people that plan to attend.  Commissioner Maxwel-Wiliams stated that she does not believe alcohol should be a part of the Ms. Nelson stated that protocols would be put in place to ensure that people will not get intoxicated. B. UPDATE REGARDING DECORATIVE LIGHTING POLES ALONG SR7/US441 FROM NORTH Mr. Magsood Nasir, City Engineer, stated that in November, 2023, a Florida Department of Transportation (FDOT) Consultant presented a proposed project including lighting poles along SR7/US441 from North of Oakland Park Boulevard to NW 36 Street. The lighting pole options are  event.  BSO will be present if they do.  OF OAKLAND PARK BLVD. TO NW: 36 STREET  as follows:  Option 1: Utility conflict light pole: 100% paid by FDOT  Option 2: Short decorative pole Cost to be divided between City and FDOT.  He stated that Option 2 will require a Locally Funded Agreement. The city would be responsible for the difference of cost between the decorative lighting poles and the conventional lighting poles. Initially, the required matching fund was estimated to be about $100,000.00, but the findings of the most recent photometric analysis require a greater number of light poles to be newly installed and also the existing to be retrofitted than what was previously anticipated. The FDOT consultant later stated that the total required contributing fund by the City may be about $300,000. This cost was much higher than anticipated and thei item was brought back tot the city commission for discussion. Mr. Nasir stated that right before the city commission workshop he was informed that the new proposed amount is $111,000 with a contingency of $22,000. The total cost estimate is less than $140,000. Inl light of this newi information, this item will be further discussed at ai future workshop. C. DISCUSSION REGARDING PRESENTING THE "KEY TO THE CITY" TO COLONEL ANDREW DUNBARI (SPONSORED BY COMMISSIONER MAXWELL-WILAMS) Commissioner Maxwel-Willams stated that she would like to present Broward Sheriff's Office (BSO) Colonel Andrew Dunbar with a Key to the City at the Jamaica Independence Day event Vice Mayor Spence stated that he is not in favor of this as there should be some type of criteria for  because he did a great job when he was the BSO Captain for the City.  those who are nominated for al key to the city.    Ms. Brown Stubbs read the section of the resolution for the criteria of who can receive al key to the City Attorney Calloway stated that the language in the resolution is a bit contradictory and he will Mr. Calloway acknowledged that Commissioner Maxwell-Willams can go through Mayor Edwards Phillips for a key to the city to present to Colonel Dunbar. This can be done through the City D. DISCUSSION REGARDING APPOINTING AN AT-LARGE MEMBER TO THE ECONOMIC Ms. Brown Stubbs stated that the City will continue to advertise for the two at large members for the E. DISCUSSION REGARDING UPDATING THE COMMISSION PRESENTATION DATE TO THE FIRSTMEETING OF THE MONTH (SPONSORED BY COMMISSIONER SHARON THOMAS) Commissioner Thomas stated that she believes that the recognitions should be given at the beginning of the month to align with that month rather it being done at the end of the month. Vice Mayor Spence inquired as to what would be required to make the changes.  city.  work on revising it. Manager.  DEVELOPMENTADVISON BOARD Economic Development Advisory Board.  City Attorney Calloway stated that he will look at the code or the current resolution to see if the Commissioner Maxwell-Wilams stated that she is in favor of having the proclamations and  changes can be made.  presentations done at thet first meeting of the month.  PRESENTATION REGARDING YEAR-END 2022/2023 FINANCIALAUDIT This item was reviewed under the City Commission agenda.  G. DISCUSSION REGARDING PROCLAMATIONS (SPONSORED BY COMMISSIONER Commissioner Maxwell-Wiliams stated that the proclamations should have a whereas clause Commissioner Causwell stated that she does not agree as the proclamation is coming from the City  MAXWELL-WILLIAMS)  informing which commissioner requested the proclamation.  of Lauderdale Lakes.  6. REPORTS  A. PETITIONS FROM THE PUBLIC  7. ADJOURNMENT 7:13 p.m.  Being that there was no other business to come before the City Commission, the Workshop adjourned at    PHILLIPS, MAYOR   COUNTY SEALOF CITY OF LAUDERDALE LAKES  ELE  ATTEST:  Mad4u VENICE HOWARD, MMC, CITYCLERK