CITY OF HIDDEN HILLS REGULAR CITY COUNCIL MEETING (IN-PERSON AND VIDEO CONFERENCE) 6165 Spring Valley Road Monday, October 23, 2023 at 5:30 p.m.  NOTE: The Hidden Hills City Council and City staff will be participating in this meeting in- person in the Council Chambers, at teleconference locations and via remote video conferencing (Zoom). Members of the public also have the opportunity to participate in-person in the Council Chambers (attendees will be required to. follow the current State and County public health guidelines) or electronically via Zoom. Refer to "Public Participation'"below. Ifyouare an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities. Act ("ADA"please contact. Deana Gonzalez at 818-888-9281 ors sonatglieers Ifyou are hearing impaired and would like to watch the meeting on ZOOM, once in the meeting room select the button "live transcript" and then select "show subtitles". Members of the public will have the opportunity to address the City Council on agenda and non-agenda items in person, via Zoom or by email as indicated below.  MINUTES  CALL TO ORDER AND PLEDGE OFALLEGIANCE  Aregular meeting ofthe City Council oft the City ofHidden Hills was duly held via teleconference and inj person on Monday, October 23,2023 at the hour of5:30 p.m. Mayor Steve Freedland called  the meeting to order and presided thereover.  ROLLCALL Council:  Mayor Steve Freedland Mayor Pro Tem Eniko Gold Council Member Joe Loggia Council Member Laura McCorkindale Council Member Larry G. Weber City Manager Kerry Kallman City Attorney Roxanne Diaz City Engineer Dirk Lovett Administrative Analyst Aaron Williams City Clerk Deanal L. Gonzalez  Staff:  AUDIENCE There were no comments.    City Council Minutes October 23,2023 Page 2  CITY COUNCIL COMMENTS  Mayor Freedland announced that City Offices will be closed on Friday, November 10th in honor Mayor Freedland stated that the Long Valley Gate project kicked off, which is going to result in an upgraded entrance, improved traffic flow, and beautification of the whole front area. Completion is scheduled for March 11, 2024, and updates on the construction will be posted on  ofVeterans' Day.  the city's website. STAFFCOMMENTS  City Manager Kallman mentioned that complaints ofbad driving and kids who are riding illegal electric motorcycles is on the rise. Staffhas arranged extra Sheriff's Department motors to be in the City to assist with enforcement. Councilmember McCorkindale added that there was misinformation disseminated at the Hidden Hills Community Association Board of Directors meeting, that was blaming the increase in complaints to the fact that the City doesn't have the  budget for the Sheriff's, and this is completely untrue.  PRESENTATION  Library Services Exploration and Visioning Discussion  Mayor Freedland announced that due to an unforeseen flight delay, the City's library consultant will not be available fortonigh'smeeting and the item. The item is postponed for a future. meeting.  CONSENTCALENDAR B. Demand List  A. City Council Minutes - August 28, 2023 Regular Meeting C. Disbursement List- August and September D. Financlal/Treasurer's Reports - August and September Investment Statements = August and September  E. F.  Los Angeles County Fire Department Reports- August and September G. Los Angeles County Sheriff's Department Reports = August and September H. 10/3/23. Las Virgenes Malibu Council of Governments Report    City Council Minutes October 23,2023 Page 3 I. J.  Consideration of an Agreement with Burke, Williams, and Sorenson to provideLegal Consideration of Approval of Agreement Between the City of Hidden Hills and Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) for Cost Sharing for the Installation of Monitoring Equipment and Monitoring Pursuant to the Harbor' Toxic Pollutants TotalMaximum DailyLoad  Services Related to the City's Housing Element Project  (Harbor Toxic Pollutants TMDL)  Upon MOTION by Council Member Weber, seconded by Councilmember Loggia, and unanimously carried by a roll call vote, it was resolved to approve items A-J on the Consent  Calendar as submitted. PUBLIC HEARINGS  A. Second Reading and Adoption of Ordinance No. 389 Adopting by Reference the Los  Angeles County Fire Code  AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS ADOPTING BY REFERENCE TITLE 32 OF THE LOS ANGELES COUNTY CODE, INCORPORATING AND AMENDING THE 2022 CALIFORNIA FIRE CODE; TOGETHER WITH CERTAIN AMENDMENTS, DELETIONS AND ADDITIONS, INCLUDING FINDINGS, FEES AND PENALTIES; AND  AMENDING THE HIDDEN HILLSI - MUNICIPAL CODE  Mayor Freedland opened the public hearing. As there were: no comments, Mayor Freedland closed the hearing. Upon MOTION of Council Member Weber, seconded by Councilmember Loggia and unanimously carried, it was resolved to give second reading to and adopt by title only Ordinance No. 389 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS ADOPTING BY REFERENCE1 TITLE320F THE. LOS ANGELES COUNTY CODE, INCORPORATING AND AMENDING THE 2022 CALIFORNIA FIRE CODE; TOGETHER WITH CERTAIN AMENDMENTS, DELETIONS AND ADDITIONS, INCLUDING FINDINGS, FEES ANDPENALTIES; AND AMENDING THE HIDDEN HILLS  MUNICIPAL CODE.    City Council Minutes October 23, 2023 Page4  B. Consideration of First Reading and Introduction of Ordinance No. 390, An Ordinance of the City Council ofthe City ofHidden Hills Updating the City ofHidden AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS AMENDING ARTICLEPOF CHAPTER20F TITLE5OF THE HIDDENHILLS MUNICIPAL CPDE PERTAINING TO ACCESSORY DWELLING UNITS AND FINDING THE ORDINANCE TO BE EXEMPT FROM THE CALIFORNIA  Hills Accessory Dwelling Unit Standards and Requirements  ENVIROMMENTAL QUALITY ACT City Engineer Lovett presented the following report:  in. January of this year, the State of California again amended Government Code Sections relating to ADUS and JADUS; Ordinance No. 390 has been prepared to update the City of Hidden Hills' current Accessory Dwelling Unit standards by establishing regulations governing ADUS and in compliance with AB916, AB 2221, and SB897, as well as to provide local standards for the development of ADUS and JADUS as determined by the  City ofHidden Hills.  Councilmember Laura McCorkindale stated for those who didn't know, ADUS are known in Hidden Hills as guest houses. Councilmember) McCorkindale asked Mr. Lovett to clarify the three  (3) different heights.  City Engineer Lovett explained that if the ADU is attached to the building. then it cannot exceed 25 feet in height. A detached Accessory Dwelling Unit that is on a lot with existing or proposed multifamily, multistory dwelling units, may not exceed 18 feet and one story in height. Unless on a lot with existing or proposed multistory dwelling units, the maximum height ofa detached ADU may not exceed a height of 16 feet. The most impactful amendment by the State is that Statewide exemption ADU's (up to 800 sf) shall be allowed in front yard setbacks if the setbacks would otherwise preclude them.  Mayor Freedland opened the publich hearing. As there were no comments, Mayor Freedland closed the hearing. Upon MOTION of Council Member Weber, seconded by Councilmember McCorkindale and unanimously carried, it was resolved to introduce by title only Ordinance No. 390 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS AMENDINGARTICLEPOFCHAPTER20FTITLESOFTHE HIDDEN: HILLSMUNICIPAL CODE PERTAINING TO ACCESSORY DWELLING UNITS AND FINDING THE    City Council Minutes October 23, 2023 Page 5  ORDINANCE TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL  QUALITY ACT. C.  Consideration of Adoption of Resolution No. 1017 Amending the Hidden Hills General Plan to Revise the Land Use Map and Sphere of Influence Boundary and Find that the Amendment is Exempt from the California Environmental Quality Act ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS AMENDING THE CITY OF HIDDEN HILLS GENERAL PLANTOREVISETHE LAND USE MAP AND SPHERE OF INFLUENCE BOUNDARY, AND TO  (15378(b)(5))  APPROVE A CEQANOTICE OF EXEMPTION  City Engineer Lovett presented the following report:  the City Council at its meeting of August 28, 2023, discussed the action taken by the Local Agency Formation Commission for the County ofLos Angeles ("LAFCO"); as stated in the August agenda report, LAFCO divided the City's current Sphere of Influence into six (6) areas: Area A, Area B, Area C, Area D, Area E and Area F and recommended that certain areas remain in the City's Sphere of Influence and that certain areas be removed from the City's Sphere of Influence; LAFCO adopted a revised Sphere of Influence boundary for the City of Hidden Hills; at the August 28th City Council meeting, the City Council directed staff to prepare a General Plan amendment to adopt the amended Sphere of Influence approved and adopted by LAFCO; the proposed Resolution also makes additional revisions to the General Plan, such as renaming the Sphere ofInfluence map as follows: "Land Use Map and Sphere ofInfluence", the narrative that describes the Sphere ofInfluence! in the Land Use Element ofthe General Plan has been revised for consistency, and the areas retained in the City's Sphere of Influence have a General Plan Land Use  Designation of RA-1 or RA-2.  Upon MOTION of Council Member Weber, seconded by Councilmember McCorkindale and unanimously carried, it was resolved to adopt Resolution 1015 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS AMENDING THE CITY OF HIDDEN HILLS GENERAL PLAN TO REVISE THE LAND USE MAP AND SPHERE OF INFLUENCE BOUNDARY, ANDTOAPPROVE, A CEQA NOTICE OF EXEMPTION  NEW. BUSINESS  A. Consideration of Approval of Proposed Additional Services and Extension to the  Solid Waste Collection Services Agreement with Waste Management    City Council Minutes October 23,2023 Page 6  At this time, Mayor Freedland and Councilmember Loggia recused themselves from this agenda  item as there may be potential conflicts ofi interest. City Engineer Dirk Lovett presented the following report:  Waste Management has been the City's exclusive waste hauler for over 17 years, since 2006. At that time, a request for proposals was forwarded to approximately 50 vendors who had the potential to provide service in the Hidden Hills area, with the only bid was from Waste Management; this agreement has been renewed or extended several times over the years, with the most recent agreement is dated December 12, 2016 for seven (7)years with an option for an additional three (3) year extension; the Agreement will terminate on December 31, 2023 if not extended; while there have been occasional complaints, Waste Management has provided excellent customer service, including valet service to all properties, rapid responses to staff and resident inquiries and requests, among many other benefits to the community; on September 15, 2023, the City received a letter from Waste Management requesting either the three (3)year extension option or an alternative proposal for ai new ten (10) year agreement; both options provide more benefits and services to the residents; they have provided a1 team that has proven willing to successfully serve the City and its residents with its ongoing customer liaison service; another vendor, Athens Services, has contacted the City and] has expressed an interest in submitting a bid fori the City's waste disposal services; the City Council may choose to take one of the 3 following actions: extend the Agreement with Waste Management for 3 years, enter into a new agreement with Waste Management for 10 years, or direct staff to extend the Agreement with Waste Management for an amount oftime tol be determined later and to solicit proposals for Solid Waste and Recycling Collection, Transportation, Processing, and Disposal Services.  Council Member McCorkindale expressed her concern for how short ofa a time there is to review and negotiate the expiring contract, which is only 40 days. She also did extensive research over the weekend and noted that there had been 25 complaints in the last two years. She's also seen complaints on social media and is concerned that other cities rates are dropping while Hidden Hills seems to be increasing. She feels the best option fori the constituents of Hidden Hills would be to have staff] look into ai municipal hauler consultant, who specializes in negotiations on this matter. Councimember Weber is in agreement with Councilmember McCorkindale, however, is concerned with the lack oftime tol be able to negotiate this matter and would like to see: ifasix (6) month extension with Waste Management is possible at this time, sO that services do not lapse.    City Council Minutes October 23,2023 Page 7  As there were no more questions or comments from the Councilmembers, Mayor Pro Tem Gold  opened the floor for public comment regarding this agenda item.  Resident Mathy Wasserman stated that she does not understand why, for every single thing that the City Council does, they need to hire a consultant. Ifthe Council and staff are aware of other cities who have negotiated better terms with Waste Management, then they should have Councilmember to Councilmember, or staff to staff conversations about it. She feels like it isa waste of money since there are limited options available to the City. She doesn't feel the issues and concerns with Waste Management are abundant. When she has had an issue with anything, they have been exceedingly responsive and she gets called back immediately. She has also found the City staff to be very helpful with things like that. She is extraordinarily opposed to hiring yet  another consultant to do the evaluation oft this.  At this time City Manager Kallman read email comments received by staff regarding this item:  "Waste Management has been messy and inconsistent. Additionally, there drivers are careless and dangerous at times. We hope the City will review other options and use an outside consultant in  renewal or selection process. Thank you. Adam & Geneva Wasserman"  "To Whom it May Concern,  Wel have lived in Hidden Hills for over 30 years and this past year have NEVER experienced the lack of serviçe from a company...Ever! We never had to THINK trash as it was always taken care. Wel had some issues prior but) Iwill: start with a missed pickup on 12/28/22. Icalled WM and they picked up 12/30/22. There was a WM survey send out which I returned and received a call back on 1/9/23 from 'Corporate WM' to check on my service issues. Heard nothing back and had continued missed pickups on and offt through March, 2023. My husband had to physically take all the cans out to the street for trash, recycle, and green as we also have a horse and goats and no empty cans to spare. We are both senior citizens and he was aggravated they were not doing their job as well! Ihad been calling weekly for a manager to come out and check these guys but no one came. Then, they were bringing some cans out and leaving the rest. When my husband would bring the cans out they would NOT return them to our yard. In one case, my husband went out to talk to the guys about why they would not bring our cans back and was greeted with nasty attitudes. Finally on 3/16/23, I got a call from Brandon at 'WM Cares' to go over this terrible service. I explained to him all the headache they had given us after sO many years of good service and that my saving glimmer of hope was when Albert Suarez, who used to do our route with his crew for years, came out for a missed pickup and was appalled by the service we were experiencing. He is one of the nicest employees WM has and said *I will take care of this, Mrs. Polidoro." He apologized for the lack of service and this emotional rollercoaster we were experiencing. He was    City Council Minutes October 23,2023 Page 8  going to tell his manager, Angel Monzano about this. Brandon said he would report all ofitt to the District Manager and credit my valet service and call me back with an update. He never did either! On 6/5/23, Ic called and spoke to Dana in billing about the valet service credit that was not taken care of and she said 'going forward' it would be waived. Still paying! On 9/9/23, we realized we were missing 2 green bins that were not brought back from the previous week. On 9/11/23,Icalled and spoke to Maria at WM: and she could only schedule them to be brought on 9/13/23 a day after our trash day.Ia ask you..whol has time for this? The WM phone lines have been changed over the years and are absolutely unbearable to try to call as there is NO person to talk with. Dealing with the robotic answering that has no options to TALK to someone. just continuous, go Online and tell us your issue! Impossible, unless you want to write a book. With all the countless calls I had to sit and make, I finally got a few: numbers that worked, but never any direct lines or peace of mind. Trash Service is very important and Ii feel WM: has failed us tremendously. Thank you, Ray and "Yes] Ihave been having problems with waste management removing bins and not returning them and they are charging for the number ofbins for home use and my friends in Calabasas across the street and in' Westlake are: not charged per bin and get extras at no charge. Bonnie Palef"  Darlene Polidoro"  "Dear City Council  In the last year I have noticed that the service provided by Waste Management has deteriorated. They regularly fail to return my manure bin. Trying to reach them on the telephone is ai nightmare, unless) youl have unlimited time to stay on thel linei in order to report the problem.Ihave: now spoken tot two separate supervisors that assure me the problem will be resolved. After a couple ofweeksI am back to calling them again. Ihope WM can find a solution to fix this problem. Thank you There being no more written comments, Mayor Pro Tem Gold opened the floor for the audience Rhonda Guthrie, Vice President of Government Affairs for Athens Services, introduced their company, a. local family-owned waste collection and recycling company that has been a fixture in the greater Los Angeles area for over the past 60 years. Additionally, we have a great deal of experienceproviding: valet and backyard service as Hidden Hillsi is accustomed to. The city'ssolid waste and recycling contract is one of the most important that you will negotiate, and one that deserves1 the analysis sofmultiple proposals to ensure your residents are, getting the best valuerates.  Debbie Kulik"  in chambers.  Initiating a competitive bid process is the only way to truly determine that.    City Council Minutes October 23, 2023 Page 9  Council Member McCorkindale asked Ms. Guthrie that after searching on Athens' website or anywhere online over the weekend, she wasn't able to find what cities in Southern California  Athens service, and which cities use the valet service?  Ms. Guthrie answered that Athens is franchised in over 40 communities in Southern California, from basically Riverside County up to Ventura County. Some cities that have the valet backyard service that is similar to the service you have here, are La Canada Flintridge, South Pasadena, San  Morena, and Palos Verdes Estates.  Mr. Justin Honsinger, Regional Manger for Waste Management, stated that for nearly twenty (20) years, Waste Management has been servicing Hidden Hills and they take a lot of pride in the services the provide to the community. He wanted to thank the City for including Waste Management in the Fiesta parade this year. He mentioned that it was nice to be available to the  residents at the event and engage with them.  Ms. Sandra Pursley, Area Director of Waste Management, introduced herself and stated that she oversees all oft their municipal agreements in Southern California. They serve over 60 cities, with exclusive and semi-exclusive franchise agreements, making it over 1 million customers. Regarding the complaints that Councilmember McCorkindale mentioned, Waste Management personnel met with City staff a couple ofr months ago, and enjoyed a tour oft the City. We realized that the operation in Hidden Hills is probably the most complex to service. In the meeting, Waste Management staff received similar feedback regarding the complaints. She then discussed the deadline of the agreement and she doesn't feel a 6-month extension would be enough time, SO believes the three (3) year is appropriate, but can appreciate that the City Council would like to  explore all options for the community.  Resident Gabe Nussbaum addressed the Council stating that he isa3 30 year resident and while he believes in a competitive bid process, he doesn' 't believe the City has a need for a consultant for    City Council Minutes October 23, 2023 Page 10  this agreement. He also believes that residents should have the option to utilize the valet service  ornot.  After continued discussion between the Councimembers, it was decided to direct staff to inquire with R3, a waste hauler consultant used most commonly among cities and the City'st timei is limited for the agreement to expire, and have the consultant begin evaluating the City' S current contract, the proposal, whether the City should go out to bid if the City should extend month to month or onas slightly longer basis, and bringarecommendation back tot the City Council at ai futuremeeting.  B.  Consideration of Approval to Authorize Staff to Solicit Construction Bids for the  Fiber to the Home Project  City Engineer I Lovett presented the following report:  in 2017, the City Council adopted a goal to consider the development of a broadband enhancement program or strategy within the City; over the last several years, the City has entered into separate agreements with Magellan Advisors to serve as consultant, NHA Advisors to research and provide financing options, and Onward to perform design engineering services and development of construction bid package for the City's fiber network; all construction design, and the bid package for the Fiber to Homes project have  been completed and is now ready to go out to bid.  After a lengthy discussion about the bid documents and what different components the City is asking the bidders to provide costs for. City Engineer Lovett stated that there will be a cost  breakdown provided by all bidders.  Mayor Pro Tem Gold, together with Council Member Weber, as the Fiber Ad-hoc Committee stated that they are super excited and proud of the City and that its taking this leap forward to  invest in the City'si infrastructure.  Upon MOTIONb by Council Member Weber, seconded by Mayor Pro Tem Gold, and unanimously carried by roll call vote, it was resolved to Authorize Staff to Solicit Construction Bids for the  Fiber to the Home Project.    City Council Minutes October 23,2023 Page 11  CLOSED. SESSION  Public Employee Performance Evaluation Government Code Section 54957 Title: City Manager  Upon MOTION of Council Member Weber, seconded by Councilmember Loggia and unanimously carried, it was resolved to adjourn to closed session at 6:18 p.m. to address the items  listed above.  The City Council returned from closed session and the City Attorney announced that in closed session the Council discussed the items listed above, and that no reportable action was taken.  ADJOURMMENT  There being no further business to come before the Council, the meeting' was adjourhed  Steyé reedland, Mayor    ATTEST:  A4-