CALL  CITY OF CALLAWAY BOARD OF COMMISSIONERS TUESDAY,JULY 09, 2024-6:00P.M. CALLAWAY. ARTS & CONFERENCE CENTER 500CALLAWAY) PARK WAY CALLAWAY, FL 32404 KEITH" "EDDIE" COOK, CITY MANAGER REGULARMEETING AGENDA  MAYOR PAMN! HENDERSON COMMISSIONERS SCOTT DAVIS DAVID GRIGGS BOBI PELLETIER KENNETHAYERS, JR. ASHLEY ROBYCK, CITY CLERK  FLORIDP KEVIN OBOS, CITY ATTORNEY  CALL TO ORDER ROLL CALL PRESENTATIONS  INVOCATION & PLEDGE OF ALLEGIANCE  Proclamation Presentation  Parks & Recreation Month July 1-31,2024  BCSO-June Statistics  Deputy Kip McKenzie  MAYORSINSTRUCTIONS- Call for Additions/Deletions to the Agenda.  PUBLICPARTICIPATION  Speakers must come to the podium to be heard. Comments are. limited to three (3) minutes.  Public Participation willl be heard at the end of Commission discussion. for each item and at the end of the meeting for non-agenda items.  APPROVAL OF MINUTES  June 25,2024  Regular Meeting  PUBLIC HEARING 1. Resolution 24-10 REGULAR AGENDA 2. Resolution 24-08 3. Trim Notice 4. Special Meeting  FY2023-24 Budget Amendment  Utility Billing Manual Update FY2024/25 Max Millage Discussion of Special Meeting Request  COMMISSIONSTAEE COMMENTS PUBLIC PARTICIPATION ANNOUNCEMENIS  All meetings will be held at the Callaway Arts & Conference Center, 500 Callaway Park Way,  Callaway, FL, unless otherwise noted.    July 16, 2024 July 23, 2024  Planning Board Meeting (Potential) 6:00 p.m. Regular Commission Meeting  6:00 p.m.  ADJOURNMENT  ANAPOyE Ashley Robyck City Clerk  PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in thist notice with respect to any matter considered at such meeting(s) will needa a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring a special accommodation at this meeting because of a disability or physical impairment should contact Callaway'sCity Clerk, at 6601 E. Highway 22, Callaway, FL 32404; or by phone at (850)871- Ify you are hearing or speech impaired, andy you possess TDD equipment, you may contact the City Clerk using the Florida Dual Party  6000 atl least five calendar days prior to the meeting.  Relay System, which can be reached at 1-800-955-8770 (Voice) or I-800-955-7661 (TDD).    Citp of Callawap Broclamation  hereas parks and recreation is an integral part of communities throughout this country, including lereas parks and recreation promotes health and wellness, improving the physical and mental lereas parks and recreation promotes time spent in nature, which positively impacts mental health by increasing cognitive performance and well-being, and alleviating illnesses such as depression, hereas parks and recreation encourages physical activities by providing space for popular sports, hiking trails, swimming pools and many other activities designed toj promote active lifestyles; and lereas parks and recreation is al leading provider of healthy meals, nutrition services and education; lereas park and recreation programming and education activities, such as out-of-school time programming, youth sports and environmental education, are critical to childhood development; and lereas parks and recreation increases a community's economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of 9bereas parks and recreation is fundamental to the environmental well-being ofc our community; and hereas parks and recreation is essential and adaptable infrastructure that makes our communities bereas our parks and natural recreation areas ensure the ecological beauty of our community and provide aj place for children and adults to connect with nature and recreate outdoors; and 9bereas the U.S. House of Representatives has designated July as Parks and Recreation Month; and hereas the City of Callaway recognizes thel benefits derived from parks and recreation resources. ow, herefore, 3, Bamn enberson, flapor of the Citp of Callamay,  the City of Callaway; and  health of people who live near parks; and  attention deficit disorders, and Alzheimer's;and  and  businesses, and crime reduction; and  resilient in the face of natural disasters and climate change; and  Floriba, do hereby recognize the month of] July as  "Barks & Recreation lonth"  3n itness hereof, I have hereunto set my hand and caused the Official Seal of the  City of Callaway, Florida to be affixed this 9th day of] July, 2024.  Citp of Callatap, JFloriba Pamn Henderson, Mayor  Attesteb:  Ashley Robyck, City Clerk        BAY COUNTY SHIDRIP'S OFFICE  TOMMY FORD, SHBRIP  Callaway Monthly Activity List  June 2024  Calls for Service: Miles Patrolled: Arrests:  1197 24659 71  Traffic Stops: Citations: Traffic Accidents:  228 192 38  PLEASE JOIN USI IN SUPPORT OFT THE FLORIDA SHERIFFS'S YOUTH RANCHES Boys Ranch, Youth' Villa, Youth Ranch, Youth Camp, Caruth Camp        CITY OF CALLAWAY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES JUNE 25, ,2024-6:00P.M.  The City of Callaway commission met in Regular Session on Tuesday, May 28, 2024. In attendance were Pamn Henderson, Mayor, David Griggs, Mayor Pro tem, and Commissioners Bob Pelletier, Scott Davis, and Kenneth Ayers. Also in attendance were Eddie Cook, City Manager, Kevin Obos, City Attorney; Ashley Robyck, City Clerk; David Schultz, Director of Finance; Bill Frye, Director of Public Works; Bonnie Poole, Director of Code Enforcement; Tim Legare, Director of Leisure Services; Rachel Hernandez, The meeting was called to order by Mayor Henderson, followed the Pledge of Allegiance and roll call.  Leisure Services Admin Assistant; and David. Joyner. Jr, Fire Chief.  PRESENTATIONS  Yard of the Month  Chris & Angela Kasper-6621 Minneola St  MAYOR'S INSTRUCTIONS. - Call for Additions/Deletions to the Agenda; there were none.  APPROVAL OF MIINUTES June 11,2024  Regular Meeting  Motion:  Motion made by Commissioner Ayers and seconded by Commissioner Pelletier to approve the  minutes of. June 11,2024. Motion carried unanimously.  REGULAR AGENDA  Resolution 24-08- Utility Billing Manual Update City Attorney Obos read the Resolution as follows:  AI RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CALLAWAY, FLORIDA ADOPTING AN UPDATED UTILITY BILLING POLICY: MANUAL; REPEALING ALLI RESOLUTIONS, IN CONFLICT HEREWITH; AND PROVIDING AN  EFFECTIVE DATE  City Manager Cook advised that Bay County is going up on their rates by 3% or $0.06 for water & 9% or $0.30 for wastewater and the city has to advertise an increase two months in advance. He also advised  that this is only on consumption, not on base rates.  City of Callaway Regular Meeting Minutes - June 25, 2024  Page    Commissioner Ayers asked if we could absorb any oft this. City Manager Cook advised that the City absorbed increases for two years. Director Shultz advised that the water department budget is normally very tight. Sewer possibly could but water cannot. Commissioner Ayers asked ifthis could be tabled. Commissioner Griggs asked if they could have a discussion before making a decision to table. Commissioner Ayers agreed. Commissioner Griggs brought up distribution costs and if we have enough reserves to absorb the increase. Discussion ensued regarding the two-month notice of rate increases and Commissioner Pelletier discussed expenses in different departments not being charged correctly. He also commented on accelerating the new billing system to save money. Discussion ensued. City Manager Cook advised that due to rising prices, we are behind on the rehabilitation ofLift Stations and will only be able to do five with the grant we. have now. Because of that, we willl have to begin Commissioner Griggs asked about the legislature regarding limiting the 25% charge outside of city limits.  applying true costs.  budgeting lift stations each year sO that we can get caught up. City Attorney Obos advised that it was not passed. Discussion ensued. Commissioner Ayers asked ifthis item could be withdrawn. Mayor Henderson called for Public Participation; there was none.  This item was withdrawn.  Award of Bid PW2024-11 Public Works Fencing Project- Bay County Fence June 14th 2024. A Bid Opening was held which included the following proposals:  City Manager Cook advised an Invitation to Bid was advertised on May 24th 2024 with a closing date of  1. Bay County Fence 2. B&TE Fencing Inc 3. Mr. Fence  $38,950.00 30 day completion $74,534.56 30 day completion $56,347.78 11 day completion  Mayor Henderson called for public participation; there was none.  Motion:  Motion made by Commissioner Ayers and seconded by Commissioner Pelletier/Davis to approve awarding the Public Works Fencing Project to Bay County Fence. Motion carried unanimously.  Budget Workshops- Setting of Dates  David Schultz advised that we have placed three Budget Workshops and we may not need all. He also stated that our Budget Hearing dates cannot be on the same day as Bay County's! hearings or Bay District Schools' hearings sO dates we cannot hold a hearing on are August 1, September 4, September 10 and  September 17.  City of Callaway Regular Meeting Minutes - June 25,2024  Page 2    Commissioner Pelletier stated that he may have an issue with the September 5th and September 19th. Commissioner. Ayers asked about starting a week earlier. Director Schultz explained that he would not have Discussion ensued on thel Budget Hearing dates, notice requirements and deadlines for the newspaper, and Commissioner Pelletier also asked about receiving the budget quicker than a few days before the workshop for review. Director Schultz advised that he could but worried about the amount of data that  all of the data needed to start the numbers in the budget att that time.  Commissioner Pelletier's availability.  would not bei included yet.  Mayor Henderson called for Public Participation; there was none.  Commission agreed to the listed dates.  State Mutual Aid Agreement- New FDEM: Requirements Aid Agreement, but the State is now: requiring all Cities to sign. City Manager Cook to sign the agreement. Commission agreed. streamlining the process for mutual aid. Discussion ensued. City Attorney Obos read the Resolution 24-09 as follows:  City Manager Cook advised thati int the past, the County was the only entity required to sign the Statel Mutual City Attorney Obos advised that he can read the Resolution now that will accept the agreement and allow Commissioner. Ayers stated that he understood this as educational thing for the City since iti is non-binding and the agreement is from 2023. City Attorney Obos explained that it is not educational but the State is  AJ RESOLUTION OF THE CITY OF CALLAWAY, FLORIDA, ADOPTING THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT STATEWIDE MUTUAL AID AGREEMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT;  ANDI PROVIDING AN EFFECTIVE DATE  Mayor Henderson called for Public Participation; there was none.  Motion:  Motion made by Commissioner Griggs and seconded by Commissioner Pelletier to approve the State Mutual Aid Agreement. Motion carried unanimously upon roll call vote.  COMMISSIONSTAE COMMENTS - The following were points of discussion:  Pamn Henderson, Mayor  Compliments to Leisure Services on the Fishing Rodeo City ofCallaway Regular Meeting Minutes - June 25,2 2024  Page 3    Events Attended County Level Candidates Forum Commissioner Davis, Commissioner, WardI  Brittany Woods Beacon Point  Advised FPL will be working on Tyndall Pkwy.  David Griggs, Commissioner, Ward II  Compliments for Engines 5 & 2 update from ChiefJoyner. Compliments for Facility usage report from Director) Legare. Berthe Bridge update and date of completion. City Manager Cook advised. Compliments to the Finance Department for organization of financial information. State offices closing July 5th. Discussion ensued.  Bob Pelletier, Commissioner, Ward III Boring mess left on Yellowbluff Rd Firel Engine 2 status. Chief Joyner addressed.  NOVS on unregistered vehicles. City Attorney addressed. Discussion ensued. Rescue 1 status. Chief. Joyner advised it is in the budget requests.  Kenneth Ayers, Commissioner, Ward IV Events Attended Meeting with City Manager Would like a meeting to discuss issues Super Tuesday Election changes locally  Kevin Obos, City Attorney  Eddie Cook, City Manager Closing out off five projects Parker Median Cherry Street State Appropriations Brittany Woods  PUBLICPARTICIPATION ANNOUNCEMENTS  Mayor Henderson read the announcements as follows:  June 28, 2024 July 4, 2024 July 9, 2024  Veteran's Memorial Wall Unveiling 4th of. July Celebration Commission Meeting  9:00 A.M. 10:00 A.M. 6:00 P.M.  City of Callaway Regular Meeting Minutes - June 25, 2024  Page 4    ADJOURNMENT  There being no further business, the meeting was adjourned at 7:35 p.m.  Attest:  Ashley Robyck, City Clerk  Pamn Henderson, Mayor  City of Callaway Regular Meeting Minutes - June 25, 2024  Page 5        Agenda Item #  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: JULY09,2024  ITEM: RESOLUTION) N0.24-10-FY202324 BUDGET AMENDMENTS  1. PLACED ON AGENDA BY: EDDIE COOK - CITY MANAGER DAVID SCHULTZ, DIRECTOR OF FINANCE  2. AGENDA: PRESENTATION PUBLICHEARING OLDBUSINESS REGULAR  AND  3. ISTHISI ITEM BUDGETED (IF APPLICABLE): YESXNo!  4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & DENTIFYALLATTACHMENTS)  This is a request for budget amendment for the FY2023/24 budget as follows:  Signs needed int the Poston Road Subdivision Fire Department New Shed Construction & CEI Cherry Street Sidewalk Two new Zero-Turn mowers Public Works Berthe Spillway Engineering Costs  ATTACHMENT(S):  RESOLUTION No. 24-10 BUDGET AMENDMENTI DETAIL  5. REQUESTED MOTION/ACTION:  Approval of Resolution No. 24-10 for the FY2023/24 Budget Amendments    RESOLUTION # 24-10 FOR AN EFFECTIVE DATE.  ARESOLUTION OF THE CITY OF CALLAWAY OF BAY COUNTY, FLORIDA, ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2023-24 ANDI PROVIDING WHEREAS, the City of Callaway of Bay County, Florida, on July 09, 2024, held ap public hearing as WHEREAS, the City of Callaway of Bay County, Florida, set forth the appropriations, revenues, and NOW, THEREFORE, BE ITE RESOLVED by the City Commission of the City of Callaway, Bay  required by Florida Statute 200.065; and  others sources estimates for the Budget for Fiscal Year 23-24 int the amount of $59,174,400  County, Florida, that:  SECTION 1:7 The Fiscal Year 2023-24 FINAL Budget be adopted.  Original AMOUNT 4,345,471 1,125,673 350,000 6,027,385 251,890 51,500 532,400 74,460 3,400 593,927 861,606 983,233 15,200,945 56,525 250,504 153,061 446,349 97,525 67,500 92,493 409,358 4,800 3,412,092 2,530,208 2,153,918 1,396,051 296,933 1,764,806 1,243,822 825,000 15,200,945  Revised AMOUNT 4,363,971 1,129,173 350,000 6,027,385 251,890 51,500 543,700 74,460 6,100 593,927 861,606 983,233 15,236,945 56,525 250,504 153,061 446,349 97,525 67,500 92,493 409,358 4,800 3,412,092 2,530,208 2,159,918 1,426,051 296,933 1,764,806 1,243,822 825,000 15,236,945  Adjustments 18,500 3,500  GENERAL FUND Projected Revenues &1 Transfers In Taxes Permits, Fees & Licenses Impact Fees Shared Revenues Charges for Services Fines & Forfeitures Interest & Other Earnings Rents Sales ofF Fixed Assets Miscellaneous Revenues Emergency Debris Removal- -F FEMAI PA Transfers In- (Cost Allocation) Other Sources Budgeted Use ofF Restricted Fund Reserves Total Projected Revenue Sources Expenditure Appropriations Legislative City Commission City Manager City Clerk Finance Human Resources Legal Counsel Information Technology Planning & Code Enforcement Elections General Government/ lAdministration Law Enforcement Fire Department Streets Fleet Maintenance Leisure Services Emergency Debris Removal Payment on Line of Credit Transfers Out-CRA Transfers Out- Sewer Fund Budgeted Increase toF Reserves Total Expenditure Appropriations & Transfers Out  11,300 2,700  36,000  6,000 30,000  36,000    COMMUNITY REDEVELOPMENT FUND(CRA) Projected Revenues &E Earnings Budgeted Use ofFund Reserves Total CRAI Fund Revenues and Other Sources Expenditure Appropriations Budgeted Increase to Reserves Total CRAI Fund Expenditures &F Fund Balance CAPITALPROJECTSI FUND Projected Infrastructure Proceeds Projected Grant Proceeds Projected Transfers from General Fund Budgeted Use ofF Reserves Total Captial Projects Revenues, Transfers In, and Other Sources Expenditure Approprations (Infrastructure) Expenditure Appropriations- (Grant Projects) Total Capital Projects Fund Expenditures &F Fund Balance  735,501 735,501 604,318 131,183 735,501 2,179,943 14,361,307 825,000 13,141,070 30,507,320 5,446,572 25,060,748 30,507,320  735,501 194,255 929,756 929,756 929,756 2,179,943 16,914,569 825,000 12,009,553 31,929,065 5,446,572 26,482,493 31,929,065  194,255 194,255 325,438 (131,183) 194,255  2,553,262 (1,131,517) 1,421,745 1,421,745 1,421,745  ENTERPRISE FUNDS WATERFUND Estimated Revenues Operating Revenues Interest & Other Earnings Budgeted Use of Net Position- Restricted Funds Budgeted Use of Net Position- Un-Restricted Funds TotalV Water Fund Revenues and Other Sources Expense Appropriations Operating Expenses Capital Purchases and Expansions Debt Service Transfers Out- Cost Allocation to General Fund Transfers Out-CIP Budgeted Increase to Reserves Total Water Fund Expenses, Transfers Out, & Ending Balance  3,764,349 133,974 453,762 4,352,085 2,281,023 645,904 696,184 728,974 4,352,085  3,764,349 133,974 453,762 4,352,085 2,281,023 645,904 696,184 728,974 4,352,085  SEWER FUND Estimated Revenues Operating Revenues Interest & Other Earnings Transfer from General Fund Budgeted Use of Net Position Total Sewer Fund Revenues and Other Sources Expense Appropriations Operating Expenses Capital Purchases and Expansions Debt Service Transfers Out- Cost Allocation to General Fund Budgeted Increase to Reserves Total Sewer Fund Expenses andTransfers Out  5,177,020 392,964 5,569,984 3,192,226 931,850 701,684 699,263 44,961 5,569,984  5,177,020 392,964 5,569,984 3,192,226 931,850 701,684 699,263 44,961 5,569,984    SOLID WASTE FUND Estimated Revenues Operating Revenues Interest & Other Earnings Sales ofF Fixed Assets Budgeted Use of Net Position Total Solid Waste Fund Revenues and Other Sources Expense Appropriations Operating Expenses Capital Purchases and Expansions Transfers Out- Cost Allocation to General Fund Budgeted Increase to Reserves Total Solid Waste Fund Expenses and" Transfers Out  1,116,792 38,273 1,500 1,156,565 818,726 131,321 206,518 1,156,565  1,116,792 38,273 1,500 1,156,565 818,726 131,321 206,518 1,156,565  CITY-WIDE SUMMARY  PROJECTED EXPENDITURE BUDGET FORFY2024-BYFUND  GENERAL FUND CRAI FUND CAPITAL PROJECTSFUND WATER FUND SEWERI FUND SOLID' WASTE FUND Total City-Wide Budget Summary  15,200,945 735,501 30,507,320 4,352,085 5,569,984 1,156,565 57,522,400  36,000 194,255 1,421,745 1,652,000  15,236,945 929,756 31,929,065 4,352,085 5,569,984 1,156,565 59,174,400  SECTION: 2. SEVERABILITY. Ifa any section, subsection, sentence, clause, or phrase ofthis Resolution, including Exhibit/ A, isf for any reason heldi invalid or unconstitutional by the decision ofa any court or regulatory body of competent jurisdiction, such decision shall nota affect the validity oft the remaining  portions hereof.  SECTION 4. EFFECTIVE DATE. This Resolution shall take effecti immediately upon its passage.  PASSED AND ADOPTED this 9th day ofy July 2024, byt the CALLAWAY CITY COMMISSION meeting inr regular session.  CITY OF CALLAWAY, FLORIDA Pamn Henderson, Mayor Ayers Davis Griggs Henderson Pelletier  By:, VOTE OF COMMISSION:  Attest:  Ashley Robyck, City Clerk APPROVED. AST TOF FORM ANDI LEGAL SUFFICIENCY FOR THE CITY OF CALLAWAY  ONLY:  Kevin Obos, City Attorney    - J K    L K    Y    L 3 5  E C a -    0 O L K  L C        Agenda Item # 2.  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: JULY09,2024  ITEM: RESOLUTION 24-08 UTILITY BILLING MANUAL UPDATE  1.F PLACED ON AGENDA BY:  2. AGENDA: PRESENTATION PUBLIC HEARING OLD BUSINESS REGULAR  EDDIE COOK, CITY MANAGER,  AND  DAVID SCHULTZ, DIRECTOR OF FINANCE  3. ISTHIS ITEM BUDGETED (IF APPLICABLE)?: YES Nol R  4. BACKGROUND: EPALIEEEN HOW, & IDENTIFY ALL ATTACHMENTS)  The City has received letters from the Bay County indicating that rates will be increasing as of  October 1, 2024, for the Fiscal Year 2025.  Water rates will increase 3.0% or $0.06 from $2.01 to $2.07 per thousand gallons. Wastewater Treatment will increase 9.0% or $0.30 per thousand gallons from $3.34 to $3.64. Inc order to increase rates for the City of Callaway, the City must advertise the increase two months ina advance of the date the increase will take effect. Staff recommends that we increase the rates to cover the county increase and cost of operations. Staff recommends an increase for water by $0.10 or 2.0% and wastewater by $0.40 or 6.2%. These increases will cover the increased cost of  water and some operations.  Attachment(s):  Resolution 24-08 Wastewater Treatment. Updated Utility Billing Rates  Letters from Bay County of increased costs for FY 2025 Budget for Water and  5. REQUESTED MOTION/ACTION: Staff requests direction on how to proceed with increased costs.    RESOLUTION NO. 24-08  A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CALLAWAY, FLORIDA ADOPTING AN UPDATED UTILITY BILLING POLICY MANUAL; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH; ANDI PROVIDING AN EFFECTIVE DATE.  WHEREAS, the City Commission of the City of Callaway, Florida formally adopted updated policies and procedures in regard to utility billing practices on August 23, 2022, by Resolution 22-16;  and as further amended vial Resolution 22-27, and 23-13; 23-14; and  WHEREAS, the existing utility billing policies and procedures have been amended to reflect NOW, THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY SECTION1 1. The City Commission of the City of Callaway hereby adopts an amendment to the City of Callaway Florida Utility Billing Policy Manual attached hereto as Exhibit A and reflected in  updated procedures regarding the cost of water due to increases in the Wholesale Water Rate.  OF CALLAWAY, FLORIDA:  Resolution 23-14.  SECTION2. SEVERABILITY. Ifany section, subsection, sentence, clause, or phrase oft this Resolution, including Exhibit A, is for any reason held invalid or unconstitutional by the decision of any court or regulatory body of competent jurisdiction, such decision shall not affect the validity of the  remaining portions hereof.  SECTION: 4. EFFECTIVE DATE. This Resolution shall take effect immediately upon its PASSED AND ADOPTED this gth day of July 2024, by the CALLAWAY CITY  passage.  COMMISSION meeting ini regular session.  CITY OF CALLAWAL,FLORIDA  By:  Pamn Henderson, Mayor VOTE OF COMMISSION:  Attest:  Ashley Robyck, City Clerk  Ayers Davis Griggs Henderson Pelletier  -  APPROVED. ASTOI FORMA ANDI LEGAL SUFFICIENCY FOR THE CITYOF CALLAWAY  ONLY:  Kevin Obos, City Attorney    OFFICE OF COUNTY MANAGER 840 West 11th Street Panama City, Florida 32401 Telephone: (850): 248-8140 Fax: (850)248-8153 June 11, 2024  BOARD OF COUNTY COMMISSIONERS WWW.BAYCOUNTELGOV  The Honorable Pam Henderson City of Callaway 6601 E. Hwy 22 Callaway, FL: 32404  Subject: Fiscal Year 2025 Wholesale Water Rate Increase  840WEST 1TSTREET Dear Mayor Henderson:  PAMAMACIT.FL32401  Raftelis Financial Consultants, Inc. (Raftelis) completed ar review of the sufficiency of Bay County's Wholesale Water System revenues based on available dataa as of May 2023. The County's wholesale system provides the municipalities of Callaway, Lynn Haven, Mexico Beach, Panama City, Parker, Springfield, and Panama City Beach, as well as Tyndall Air Force Base, with potable water through individual contracts with each entity. Based on their analysis, the existing rate is not sufficient to fund the revenue requirements of the System for the upcoming fiscal year 2025. Preliminary budgeted operating expenses for fiscal year 2025 are approximately 5% greater than those budgeted for fiscal year 2024. The most significant increases are related to contract services, insurance, and chemicals. On May 5, 2009, the Board of County Commissioners enacted Resolution 2920. This Resolution increased the wholesale water rate and provided an automatic annual rate increase the lesser of three (3.0%) or the Consumer Price Index (CPI) percentage increase. Pursuant to this Resolution and the CPI for fiscal year 2023 of 3.2%, the wholesale water rate will increase 3.0% from $2.01 to $2.07 per thousand gallons effective Should you have any questions or need additional information, please contact Bobby  COMMISSIONERS: TOMMYHAMM DISTRICTI ROBERT CARROLL DISTRICTI WILLIAMT.DOZER DISTRICTII DOUGLASMOORE DISTRICTIV CLAIRPEASE DISTRICTV  October 1, 2024.  Gibbs, Utility Services Director at (850)248-5010.  Sincerely Robért County Manager  pny  ROBERT. J.N MAJKA COUNTY MANAGER  Cc: Joel Schubert, Deputy County Manager Maranda Griffin, Budget Director Don Banks, County Attorney Keith Bryant, Chief Infrastructure Officer Bobby Gibbs, Utility Services Director    COU  OFFICE OF COUNTY MANAGER 840 West 11th Street Panama City, Florida 32401 Telephone: (850): 248-8140 Fax: (850)248-8153 June 3, 2024  BOARD OF COUNTY COMMISSIONERS  WWWABA/COUNTELCOV The Honorable Pam Henderson  City of Callaway 6601 E. Hwy 22 Callaway, FL 32404 Dear Mayor Henderson:  Subject: Fiscal Year 2025 Military Point AWTF Wastewater Rate Calculation  840WEST ITISTREET Pursuant to the Military Point Advanced Wastewater Treatment Facility (MPAWTF) Interlocal PANAMA CIY,FL32401 Agreement (Interlocal Agreement) Article V, Section 5.16 (ii), attached is a copy of the tentative  AWTF Joint Venture budget for fiscal year 2025 (Exhibit 1). The attachments include the AWTF Fund 412 Revenues; the AWTF Operations (O&M) budget for the Joint Venlure System, Department #0464; and the AWTF Renewal and Replacement budget, Department #0465. This capital/debl budget reflects the City of Callaway's projected share of debt service for fiscal year 2025. These tentative budgets will be presented to the Board of County Commissioners of Bay County, Florida (County) for approval later this summer. The budget information presented reflects the: i) operating results for fiscal year 2023; ii) adopted budget for fiscal year 2024: and li) draft Pursuant to the Interlocal Agreement, the Bay County Utilities Department (the Operator") acting on behalf of the Cities of Callaway, Parker, Springfield, and the Bay County Retail Water and Wastewater System is tasked to complete a rate study every five years in order to validate the sufficiency of system revenues to meet the requirements of the MPAWTF. Raftelis has prepared an updated forecast andr recommendation for the MPAWTF. Some oft the key  COMMISSIONERS: TOMMYHAMM DISTRICTI ROBERT CARROLL DISTRICTI WILLIAMT. DOZIER DISTRICTIII DOUGLASMOORE DISTRICTIV CLAIRPEASE DISTRICTV  budget for fiscaly year 2025.  findings identified in the analysis include:  continued inflationary effects on operating and capital expenditures;  billedf flows! lowert than previously projected which will resulti inl lower annual rate revenues; the potential needt to recalibrate the annual charge components (operating charge, debt, rate reserve, andr renewal andr replacement)t to properly recovert thei intendedr requirements for each, specifically as capital expenditures are budgeted to exceed the renewal and the need to continue reassessing the forecast, monitor MPAWTF financial stability, and Consislent with Raftelis' Fiscal Year 2024 Revenue Sufficiency Study dated August 3, 2023 (the "2024 Rate Study"). an increase to the Operating and Maintenance Component of 9.0% for bills rendered after October 1, 2024 (fiscal year 2025) was identified. The fiscal year 2025 charge per 1,000 gallons ofv wastewater treated shall be $3.64, whichi is ani increase of$0.30 (9.0%) above the  replacement component; and makei incremental adjustments as needed.  ROBERT. J.N MAJKA COUNTYMANAGER  current charge.    The Honorable Pam Henderson City of Callaway 6601 E. Hwy 22. Callaway, FL: 32404 June 1,2024 Page: 2  The Operating and! Maintenance Component is the portion of costs covered by the volumetric rate charged for each thousand gallons of wastewater treated. All other components are a direct pass through either established by contract or a function of debt service payments. Total billed flows for MPAWTF have significantly fluctuated year to year, with declines inf flows occurring in Fiscal Year 2022 and 2023. These declines have resulted in lower overall revenues from the Operating and Maintenance charge despite increases in the volumetric charge. Based ony year-to-dale information through March of 2024, billed flows are trending higher than the prior year. However, due to the unpredictability and a need for conservatism in rate-setting, it is assumed a decline in flows consistent with the priort to two fiscal years will occuri in Fiscal Year 2025. Please refer to page 9of the 2024 rate study for the most recent 5-year forecast of MPAWTF Operating and Maintenance Should youl have any questions orr need additional information please contact Bobby Gibbs, Utility  rate increases. Services Director, al (850) 248-5029. Sincerely, Counly Manager SMgrg  Cc: Joel Schubert, Deputy County Manager Keith Bryant, Chiefl Infrastruclure Officer Maranda Griffin, Budget Director Don Banks, County Attorney Bobby Gibbs, Utility Services Director    UTILITY BILLING RATES & FEESSCHEDULE  Thej following rates and fees are in effect for the fiscal year beginning October 1, 2024 Oerober1-2023:  Water Services - inside city limits  Monthly base charge, independent of water volume consumed. Consumption charge per 1,000 gallons or any portion thereof.. Monthly base charge, independent of water volume consumed. Consumption charge per 1,000 gallons or any portion thereof.. Monthly base charge, independent of water volume consumed. Treatment charge per 1,000 gallons or any portion thereof.. Monthly base charge, independent of water volume consumed. Treatment charge per 1,000 gallons or any portion thereof.. Monthly Base Charge and a consumption charge with a monthly  11.37 5.2317 14.21 6.5846 30.69 5.9858 38.36 7.486-98 $ 60.5958.59  Water Services - outside city limits Sewer Services - inside city limits. Sewer Services - outside city limits  Sewer Only Accounts inside city limits use per account of5,000 gallons Sewer Only Accounts outside city limits use per account of 5,000 gallons Solid Waste Services - inside city limits Monthly flat rate - per residential unit or lot..  Monthly Base Charge and a consumption charge with a monthly  $75.2673.26  13.00 45.00 86.00 $120.00 $150.00 1.00 10.00  Excess Trash Removal Fee (in addition to tipping fees when applicable)  441 load: 3.5- 6 cubic yards. %1 load: 6-12 cubic yards.. %41 load: 12-18 cubic yards.. Full load: 18-24 cubic yards Stormwater Fee - inside city limits  Monthly flat rate per residential household (not subject to proration). Monthly flat rate per business (not subject to proration).  Temporary Service Fee city limits only). Seasonal Utility Account Status. Month Base Charge. Service Call Charge per trip Reconnections: Monday-Friday  7day service includes: 1,000 gallons of water and sewer usage and one solid waste pick-up (solid waste pick-up applies to residential dwellings within the  $ 50.00 $ 44.06 $ 15.00  Delinquency fee for non-payment (accounts not paid by 5:00 P.M. on the 25th or    next business day ofeach month). Account Fee: Non-refundable  $ 50.00 $200.00 $ 10.00  Reconnections Sewer Only: Monday - Friday until 3:00 P.M..        Agenda Item # 3  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: JULY09,2 2024  ITEM: CERTIFIÇATION OF MAXIMUM AD VALOREM TAX/MILLAGE RATE -FY24/25  1. PLACED ON AGENDA BY:  2. AGENDA: PRESENTATION PUBLIC HEARING OLD BUSINESS REGULAR  EDDIE COOK, CITY MANAGER  AND  DAVID SCHULTZ, DIRECTOR OF FINANCE 3. ISTHIS ITEMI BUDGETED (IF APPLICABLE)?: YES Nol  N/A  4. BACKGROUND: (wHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFYA ALL ATTACHMENTS)  Each year the City is required to certify the maximum millage rate with the Property Appraiser. The table below represents the TY24 Ad Valorem Tax Summary. The maximum millage rate is set as a benchmark; the Commission will have the ability to lower, but not exceed the maximum millage rate  established. A summary of the current and alternative rates is shown below: Estimate of Taxable Property' Values provided by Bay County Property Appraiser Estimate of Taxable Property Values provided by Bay County Property Appraiser at 95%  Ad Valorem Tax Summary  $924,237,975 $878,026,076 $136,978,735 $1,015,004,811 $285,941 Revenue Difference $0 $367,533 $243,601 $1,433,390 $1,673,743 $2,120,244  Increment Value dedicated to CRA Adjusted Value for General Fund  Estimated Revenue @ 95% Increase over 2024  At FY23 Rate: Alternative Rates: Fiscal Year 2022 Rate Current Year ROLL BACK Rate Staff Recommended Rate Adjusted Roll Back based on prior year 4.1622 MAJORITY' Vote Required -I Maximum 4.3990 2/3 Vote Required - Maximum Attachment(s):  2.7500 2.7500 3.1121 2.9900 4.8389  $2,791,263 $2,791,263 $3,158,796 $3,304,864 $4,224,653 $4,465,006 $4,911,507  Form DR-420 - Certification of Taxable Value 2024 Form DR-420TIF - Tax Increment Adjustment Worksheet  Form DR-420MM-P: - Maximum Millage Levy Calculation, Preliminary Disclosure  5. REQUESTED MOTION/ACTION: Staff requests approval of the Millage Rate to be increased to 2.9900  for the final rate for FY2025 Budget.    Reset Form  PrintForm DR-420 R.5/12 Rule 12D-16.002 FloridaA Administrative Code Effective11/12  CERTIFICATION OF TAXABLE VALUE  FLORIDA Year: 2024 Principal Authority: CityofCallaway  County: Bay Taxing Authority: City of Callaway- Operating  SECTIONI: COMPLETED BY PROPERTY APPRAISER 1. Currenty year taxable value ofr real property for operating purposes 2. Current year taxable value of personal property for operating purposes 3. Current year taxable value of centrally assessed property for operating purposes 4. Current year gross taxable valuet for operating purposes (Line 1plus Line2plus Line 3) $ Current year net new taxable value (Add new construction, additions, rehabilitative 5. improvements increasing assessed value by atl least 100%, annexations, and tangible $ personal property value over 115% of the previous year's value. Subtract deletions.) 7. Prior year FINAL gross taxable value from prior yeara applicable Form DR-403 series $ 8. Does thet taxing authorityi include tax increment financing areas? Ify yes, enter number V YES Does thet taxing authority! levya a voted debt service millage or a millage voted for2 DR-420DEBT, Certification ofVoted! Debt/ Millagef forms attached. Ifnone, enterO  $ $ $  904,803,119 (1) 19,434,856 (2) 0 (3) 924,237,975 (4) 34,719,005 (5) 889,518,970 (6) 851,624,477 (7) NO Number (8) 1 Number (9) 0  6. Current year adjusted taxable value (Line 4minus Line 5) of worksheets (DR-420TIF): attached. Ifnone, enter0  $  9. years or less under S.9 9(b), Article VII, State Constitution? Ify yes, enter the number of - YES D NO  Property Appraiser Certification SIGN Signature of Property Appraiser: Electronically Certified by Property Appraiser SECTIONII: : COMPLETED BY TAXING AUTHORITY  Icertify the taxable values above are correct tot the best of my knowledge.  Date:  HERE  6/27/2024 12:13:16 PM  Ifthis portion of thei formi is not completed in FULL your taxing authority willl be denied TRIM certification and possibly lose its millage levy privilege for thet taxy year.I Ifany linei is not applicable, enter -0-.  10. Prior year operating millage levy (Ifp priory year millage was adjusted then use adjusted 11. Prior year ad valorem proceeds (Line 7multiplied! by Line 10, divided by 1,000) 12. Amount, if any, paid or applied inj priory year asa consequence of an obligation measured bya $ dedicated increment value (Sum ofeither Lines 6c orLine. 7af for alll DR-420TIF forms) 13. Adjusted prior year ad valorem proceeds (Line 11 minus Line 12) 14. Dedicatedi increment value, ifany (Sum ofeitherl Line 6b orl Line 7et for alll DR-420TIF forms) 15. Adjusted current year taxable value (Line6 6n minus Line 14) 16. Current year rolled-backi rate (Line 13dividedb byl Line 15, multiplied by 1,000) 17. Current year proposed operating millage rate  2.7500 $  per $1,000 (10) 2,341,967 (11) 0 (12) 2,341,967 (13) 136,978,735 (14) 752,540,235 (15) per $1000 (16) per $1000 (17)  millage from Form DR-422)  $ $ $  3.1121  Total taxes tol bel levied at proposed millage rate (Line 7multiplied byl Line 4, divided  (18)  18. by 1,000)  Continued on page 2    DR-420 R.5/12 Page2 (19) (20) (21)  County Municipality Principal Authority MSTU  Independent Special District Water Management District Dependent Special District Water Management District Basin  19. TYPE of principal authority (check one)  Applicable taxing authority (check one)  20.  21. Isr millage levied in more than one county? (checko one) DEPENDENT SPECIAL DISTRICTS AND MSTUS  Yes STOP  No  STOP HERE SIGN AND SUBMIT  22. Enter the total adjusted prior year ad valorem proceeds oft the principal authority, all dependent special districts, and MSTUS levying a millage. (Thes sum ofLine 13from alll DR-420 $ 23. Current year aggregate rolled-back rate (Line 22 divided byL Line 15, multiplied by 1,000) 24. Current year aggregate rolled-back taxes (Line 4multiplied by Line 23, divided by 1,000) $ Enter total ofa all operating ad valorem taxes proposed tol be levied by thep principal 25. taxing authority, all dependent districts, and MSTUS, ifany. (Thes sum ofLine 18from all $ 26. Current year proposed aggregate millage rate (Line 25 divided by Line 4, multiplied 27. Current year proposed rate as a percent change ofr rolled-back rate (Line. 26 divided by  2,341,967 (22) per$1,000 (23) 2,876,321 (24) 0 (25) per $1,000 (26) -100.0000 % (27)  forms)  3.1121  DR-4201 forms) by 1,000)  0.0000  Line 23, minus 1 multiplied by 100) First public budgethearing 9/5/2024  Date:  Time: 17:01:00CST  Place:  500 Callaway Park Way Callaway 32404  Icertify the millages and rates are correct tot the best of my knowledge.  Taxing Authority Certification The millages comply with the provisions ofs. 200.065 and the provisionsof  eithers S. 200.071 or s. 200.081,F.S.  S G N Title: H E Mailing Address: R E  I Signature of Chief Administrative Officer:  Date:  Contact Name and Contact Title: Physical Address: Phone Number:  City, State, Zip:  Fax Number:  Instructions on page 3    Reset Form  Print Form DR-420MM-P R.5/12 Rule 12D-16.002 Florida Administrative Code Effective 11/12  MAXIMUM MILLAGE LEVY CALCULATION PRELIMINARY DISCLOSURE Forr muncpalgovernments, counties, and special districts  FLORIDA Year: 2024 Principal Authority: City of Callaway ad  County: Taxing Authority: CityofCallaway-c Operating  Bay  1. Isy your taxing authoritya a municipality ori independent: special district that hasl levied  Yes V No  (1)  valorem taxes for less than 5 years?  IFY YES,  STOP  STOP HERE. SIGN AND SUBMIT. You are nots subject to a millage limitation.  2. Current year rolled-back rate from Current Year Form DR-420, Line 16 3. Priory year maximum millage rate with a majority votef from 2020 Form DR-420MM, Line 13 4. Prior year operating millage rate from Current Year Form DR-420, Line 10  3.1121 3.6779 2.7500  per $1,000 (2) pers $1,000 (3) per$1,000 (4)  IfLine 4 is equal to or greater than Line 3, skip to Line 11. Ifless, continue to Line 5.  Adjust rolled-backi rate based on prior year majority-vote maximum millagerate  5. Prior year final gross taxable value from Current Year Form DR-420, Line 7 6. Prior year maximum ad valorem proceeds with majority vote (Line 31 multiplied! byl Line 50 divided by 1,000) 7. Amount, if any, paid or applied in prior year as a consequence of an obligation measured bya a dedicated increment value from Current Year Form DR-4201 Line 12 8. Adjusted prior year ad valorem proceeds withr majority vote (Line 61 minus Line 7) 9. Adjusted current year taxable value from Current Year form DR-420L Line 15 10. Adjusted current year rolled-back rate (Line 8 divided byl Line 9, multiplied! by 1,000)  $ $ $ $ $  851,624,477 (5) 3,132,190 (6) 0 (7) 3,132,190 (8) 752,540,235 (9) per$1,000 (10) per $1,000 (11) 1.0569 (12) per$1,000 (13) per$1,000 (14) per$1,000 (15)  4.1622 4.1622 4.3990 4.8389  Calculate maximum millage levy Rolled-back rate to be used for maximum millage levy calculation (Enter Line 10ifadjusted ore else enterL Line. 2)  11.  12. Adjustment for change inj per capital Florida personal income (See Line 12 Instructions) 13. Majority vote maximum millage rate allowed (Line 11 multiplied! byl Line 12) 14. Two-thirds voter maximum millage rate allowed (Multiply Line 13 by 1.10) 16. Minimum vote required to levy proposed millage: (Check one) tot the majority vote maximum rate. Enter Line 13 on Line 17. maximum millage rate is equal to proposed rate. Enter Line 15 on Line 17. The maximum millage ratei ise equal toi the proposed rate. Enter Line 15 on Line 17. d. Referendum: The maximum millage ratei is equal to the proposed rate. Enter Line 15on Line 17.  15. Current year proposed millage rate  (16)  a. Majority vote of the governing body: Check here ifl Line 15 is less than or equal to Line 13.1 Ther maximum millage ratei ise equal b. Two-thirds vote of governing body: Check herei ifl Line 15isl less than or equal to Line 14, but greater than Line 13.The Unanimous vote oft the governing! body, or 3/4 votei ifr nine members orr more: Check! herei ifLine 15 is greater than Line 14.  The selection on Line 16 allows a maximum millage rate of (Enterrate indicated by choice on Line 16) 18. Current year gross taxable valuei from Current Year Form DR-420, Line 4  17.  per $1,000 (17) 924,237,975 (18)  $  Continued on page 2    Taxing Authority:  DR-420MM-P R.5/12 Page2 2 (19) (20)  19. Current year proposed taxes (Line 151 multiplied by Line 18, divided by 1,000) 20. Total taxes levied at the maximum millage rate (Line 17multiplied by Line 18, divided  by 1,000)  DEPENDENT SPECIAL DISTRICTS AND MSTUS  STOP HERE. SIGN AND SUBMIT.  STOP  Enter the current) year proposed taxes ofa all dependent special districts &I MSTUS levying ar millage. (The sum ofallLines 19f from each district's Form DR-420MM-P)  21.  $ $ $ $  0 (21) 0 (22) 0 (23) 0 (24) (25)  22. Total current year proposed taxes (Line 19A plus Line 21)  Total Maximum Taxes  Enter thet taxes at the maximum millage of all dependent special districts &N MSTUS 23. levying ar millage (The sum ofallL Lines 201 frome each district's Form DR-420MM-P)  24. Total taxes at maximum millage rate (Line 20 plus Line 23) Total Maximum Versus Total Taxes Levied maximum millage rate on Line 24? (Check one)  Aret total current year proposed taxes on! Line 22 equal to or less than totalt taxes att the  25. S G N Title: H E R Mailing Address: E  YES  NO  Icertify ther millages andi rates are correctt tot the! best ofr myl knowledge. The millages  Taxing Authority Certification comply with thep provisions ofs. 200.065 andt the provisions ofe eithers. 200.071 ors.  200.081,F.S.  I Signature of Chief Administrative Officer:  Date:  Contact Name and Contact Title:  Physical Address:  City, State, Zip:  Phone Number:  Fax Number:  Complete ands submit this form DR-420MM-P, Maximum Millage Levy Calculation-PreliminaryDisclosure, to  yourpropertya appraiser with the form DR-420, Certification ofTaxable Value.  Instructions on page 3    Reset Form  Print Form  DR-420TIF R.6/10 Rule 12D-16.002 Florida Administrative Code Effective 11/12  TAXINCREMENT ADJUSTMENT WORKSHEET  FLORIDA Year: Principal Authority City of Callaway Community Redevelopment Area: City of Callaway CRA  2024  County: Taxing Authority : City ofCallway-Operating Base Year: 2006  Bav  SECTIONI: COMPLETED BYI PROPERTY, APPRAISER 1. Current year taxable valuei int thet taxi increment: area 2. Base yeart taxable value int thet taxi increment area 3. Current year taxi increment value (Line 1 minus Line 2) 4. Prior year Final taxable valuei int the tax increment area 5. Prior year taxi increment value (Line 4minus Line 2) HERE Signature of Property Appraiser :  $ $ $ $ $ Date :  328,048,260 (1) 183,860,118 (2) 144,188,142 (3) 291,223,040 (4) 107,362,922 (5)  Property Appraiser Certification Icertify the taxable values above are correct to the best ofr my knowledge.  SIGN  Electronically Certified by Property Appraiser  6/27/2024 12:13:16F PM  SECTION I: COMPLETED BY TAXING AUTHORITY Complete EITHERI line 6 or line 7 as applicable. Do NOT complete both. 6. Ifthe amount to be paid to the redevelopment trust fund IS BASED on as specific proportion oft the tax increment value:  6a.Enter the proportion on which the payment is based.  95.0000 % (6a) 136,978,735 (6b)  6b. Dedicated increment value (Line 3r multiplied by the percentage on Line 6a) Ifvalue isz zero or less thanz zero, thene enterzero on Line 6b 6c.Amount of payment to redevelopment trustf fundi in prior year 7a.Amount of payment to redevelopment trustf fundi inp prior year 7b.Prior year operating millage levy from Form DR-420, Line 10 7c. Taxes levied on prior yeart tax increment value (Line 5multiplied by Line 7b, divided by 1,000) (Line 7a dividede byl Line 7c, multiplied by 100) Taxing Authority Certification S Signature of Chief Administrative Officer:  $ $ $ $  (6c) (7a) (7c) % (7d) (7e)  7.Ift the amount tol be paid to ther redevelopment trust fund ISI NOTE BASED on a specific proportion of thet taxi increment value:  per $1,000 (7b)  7d. Priory year payment as proportion oft taxes levied on increment value 7e. Dedicated increment value (Line. 3n multiplied byt thep percentage on Line 7d) Ifvalue is zero orl less thanz zero, then enter zero on Line 7e  $ Date:  Icertify the calculations, millages andi rates are correct to thel best ofr my! knowledge.  G Title: N H Mailing Address: E R E  Contact Name and Contact Title:  Physical Address: Phone Number:  City, State, Zip:  Fax Number:    Agenda Item #  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: JULY9,2024  ITEM: SPECIAL MEETING REQUEST 1.1 PLACED ON. AGENDA BY:  2. AGENDA: PRESENTATION PUBLICHEARING OLDI BUSINESS REGULAR  KENNETH AYERS. JR, COMMISSIONER  3. ISTHIS ITEM: BUDGETED (IF APPLICABLE)?: YESNOD  N/A  4. BACKGROUND: (WHY,WHAT. WHO, WHERE, WHEN, HOW,&I DATIAIATAGIMIPD)  COMMISSIONER AYERS HAS REQUESTED THE COMMISSION SCHEDULE A SPECIAL MEETING TO DISCUSS CITY  BUSINESS ANDI ISSUESTHATHAVE COME TOHIS ANDOTHER COMMISSIONER'S/ ATTENTION.  5. REQUESTED MOTION/ACTION: Set Agenda and Date for Special Meeting if necessary.