City of Chelsea May 7,2024 Pre-Council Minutes  Members oft the Chelsea City Council met in a regularly scheduled pre-council meeting on May 7,2024, at 5:00 P.M. with Mayor Tony Picklesimer calling the meeting to order. The meeting was held in the  Conference Room and open to the public.  The following elected officials were found to be present:  Mayor Tony Picklesimer Councilmember Cody Sumners Councilmember Scott Weygand Councilmember Chris Grace Councilmember Arthur Fisher, Jr. Councilmember Casey Morris  Others present: Assistant City Clerk, Kayce Watkins, CFO Wayne Barber and City Attorney, Mark Parks & Recreation Director, Bart Pettus, gave the council an update on his equipment and possiblel budget requests. Hwy 47 fields need to be updated and some of the 3-D targets at the Archery Park need replacement. The floor machine at the Community Center will likely need servicingreplacement. Additional tables and chairs and additional exercise equipment are also on the wish list. The need for additional employees was also mentioned to assist with the sports programs. Next, the additional parking project at Hwy 11 athletic complex was discussed. The need for a connection between the proposed lot and the existing one was debated along with possibly striping the dumpster pad to be used as additional parking as well. Next, it was announced the city was accepted into the Innovate Alabama Grant Program and the Mayor will be reaching out to ai representative to schedule aj presentation to elaborate more on1 the program's particulars. The Liberty Bridge project was not successful in the 1st round of the Rebuild Alabama Grant Projects; however, there: is another round coming up in. June and we' 're hopeful for al better outcome at that time. CFO Wayne Barber addressed the mayor and council to update them on the new auditing firm was beginning their work on thel FY23 audit and he will be formulating policies as moving forward (i.e., blanket PO policy on the agenda tonight). He also let them know we've enabled the online banking and electronic statement features which will be more efficient and timelier moving forward. There was additional discussion regarding the agenda items. The pre-council meeting adjourned at 5:52 P.M. The Council met in the council chambers for the regularly scheduled council meeting at 6:00 P.M.  Boardman  Approval Date: Certification:  Pony Piklesimer, Mayor Kayce Watkins, Assistant City Clerk  2  Attest: a ateis    May 7,2024  Regular Session  The City Council of the City of Chelsea, Alabama, met in regular council session on May 7th, 2024, at 6:00 P.M. at Chelsea City Hall. Mayor Tony Picklesimer called the meeting to order. James Daniels (Chelesea Presbyterian Church) opened the meeting with prayer. Councilmember Arthur Fisher, Jr. led  the council ini the pledge of allegiance.  The following elected officials were found to be present:  Mayor Tony Picklesimer Councilmember Cody Sumners Councilmember Scott Weygand Councilmember Chris Grace Councilmember Arthur Fisher, Jr. Councilmember Casey Morris Councilmember Scott Weygand  The following elected officials were found to be absent: Mayor Picklesimer declared a quorum present. vote was taken, and it was a unanimous, "Yes".  A motion to approve the agenda was made by Chris Grace and seconded by Arthur Fisher, Jr. A voice Next, ai motion to approve the minutes as written from the Pre-Council and Regular Council Meeting on April 16th, 2024, was made by Casey Morris and seconded by Cody Sumners. A voice vote was taken, During the Mayor's report, Mayor Picklesimer presented a proclamation declaring April 30th, 2024 as "National Therapy. Animal Day". Amotion to receive this proclamation to declare. April 30thas" "National Therapy. Animal Day" was made by Arthur Fisher, Jr. and seconded by Casey Morris. A voice vote was Next, he presented another proclamation declaring May 2024 as "Mental Health Awareness Month". A motion to receive this proclamation and declare May 2024 as wasi made by Cody Sumners and seconded by Next, a Proposed Resolution 2024-05-07-1174 to award Education Grant Funds to Chelsea Middle School (CHMS) to renew the IXL subscription was next on the agenda. A1 motion to award the Education Grant Funds to CHMS was made by Chris Grace and seconded by Arthur Fisher, Jr. A voice Next, a Proposed Resolution 2024-05-07-1175 to adopt a blanket purchase order policy was next on the agenda. A motion to adopt the policy was made by Cody Sumners and seconded by Arthur Fisher,. Jr. Approval of City ofChelsea Bills to be paid wasi next on the agenda. Amotion to payt thel bills was made by Casey Morris and seconded' by Cody Sumners. A voice vote was taken, and it was a unanimous, "Yes".  and it was a unanimous, "Yes".  taken, and it was a unanimous, "Yes".  Chris Grace. A voice vote was taken, and it was a unanimous, "Yes".  vote was taken, and it was a unanimous, "Yes".  Av voice vote was taken, and it was a unanimous, "Yes".    Dana Polk, Chelsea Public Library, updated the council on upcoming programs.  Carlos Sanders, COP Director, stated the COPS have been "in service" for 25 years with 35 active Joe Lee, Fire Chief, announced the Burn Ban and advised Chelsea will be enforcing the state laws regarding thel ban. Hei mentioned the Highway 11 railroad crossing would be closed on May gth and CFR Councilman Sumners announced the Chelsea Mental Health Action Committee would be hosting a Suicide Prevention Training event on May 19th, 2024 at 2pm at the Chelsea Community Center. The There being no further business, a motion to adjourn was made by Casey Morris and seconded by Cody  volunteers, and currently participating in various trainings.  would be working in conjunction with Pelham Fire Department.  public is invited.  Sumners. A voice vote was taken, and it was a unanimous, "Yes".  Time: 6:22 P.M.  Approval Date: Certification:  5:2-24  Pieklesimer,Mayor  Attest:  Watkins, Assistant City Clerk