FING  AGENDA  Fincastle Town Council Meeting Thursday, June 13, 2024 at 7:00 p.m.  Fincastle Volunteer Fire Department Training Room - (0512) Call to Order and determination of quorum by Mayor 7:00 p.m.  1.  Approval of Budget-Town of Fincastle Budget FY2025 (public hearing held last  month) Projected Revenues General Fund Water/Sewer Fund Projected Expenditures General Fund Water/Sewer Fund  $190,000.00 $355,000.00 $545,000.00 $190,000.00 $355,000.00 $545,000.00  2. 3. 4.  Reading/approval of minutes of the May 9, 2024 meeting Additions to Agenda and approval of Agenda  Reports a) Financial  i. Approval of monthly bills for. June 2024 ii. Review of Treasurer's Reports for May 2024  b) Management  i. Big Spring Park update - Ed Bordett i. Town Manager's Report  a. Sidewalk update b. Design Workshop update 4thof July d. Yard Waste Update    e. Western Virginia Water Authority Contract  Renewal  5. 6. 7.  Citizen comments  Other matters/discussion items from Council  Adjournment  Next Meeting - July: 11, 2024- 7:00 p.m.    TownofFincastle  May9,2024  Town Council Minutes  This meeting took place at the Fincastle Fire Department located at 25 Vine Street Fincastle, Members Present: Mayor Mary Bess Smith, Ed Bordett, Jim Reynolds, Bill Gaul, Pam Binns,  VA24090.  Paige Ware, John Thomas Members Absent: none  Staff Present: Morgan Keith, Melanie McFadyen Call to Order and determination of quorum by Mayor 7:00pm 1. Public Hearing- -Town of Fincastle Budget FY2025  The Town's Finance Committee has developed and proposed the following budgets for the  fiscal year ending June 30, 2025. Projected Revenues General Fund Water/Sewer Fund  $190,000.00 $355,000.00 $545,000.00  Projected Expenditures General Fund Water/Sewer Fund  $190,000.00 $355,000.00 $545,000.00  The budget will be adopted at Council's. June meeting.  Mayor Smtih opened the public hearing at 7:02pm. Susan Critzer had a question on what the Litter Grant was.  Mayor Smith explained if the town buys trash bags, gloves, and other supplies for litter pickup around the town the town receives the DEQ Grant which offsets the cost of providing these  supplies.  Mayor Smith closed the public hearing at 7:04pm. The council had no notes or questions regarding the budget. 2. Reading/Approvat of April 11, 2024 Minutes  The vote to approve the budget will be in June at the next town council meeting.    The minutes were approved as submitted. 3. Additions to the Agenda and Approval  Ben. Jackson from the local VFW Post asked to speak about the. July 4th fireworks.  Mayor Smith will add this item as the new item 4. The agenda was approved as submitted. 4. Ben Jackson- VFW- Fireworks  Ben Jackson is a member of the VFW. He wanted to ask the council if the VFW could sell hotdogs, drinks, and chips at the upcoming 4th ofJ July Fireworks. The VFW donates to many local businesses and schools. The VFWwants to sell hotdogs at thet fireworks and givea Ben proposed that hot dogs would be sold for two dollars and drinks and chips will be sold at The VFWwould be set up ini the ball field near where the fire department parks and would be Paige Ware likes the idea and mentions that some goers of the fireworks ask why no food is Ed Bordett makes a motion to investigate the requirement for the sale of hotdogs at the  percentage of the sales to be reinvested intoi the fireworks.  one dollar.  cleaned up after the fireworks are completed.  being sold. fireworks.  Paige Ware seconded the motion.  ALL in favor: Mayor Smith, Ed Bordett, Jim Reynolds, Paige Ware, Pam Binns, John Thomas,  Bill Gaul No: none Abstain: none 5. Reports  a. Financial  . Approval of monthly bills for May 2024  Mayor Smith explained the high attorney fees in both the general fund and the water-sewer fund. The increase in price was also due to the hourly rate being increased. The hourly rate went from $190to $310. Revlewoftreasurers Reports for April 2024  b.  The reports included the saving account and CDS balances. The treasurer's reports were approved as submitted.    C. Management  BudgetFY2025  The budget will be approved ati the. June meeting.  ii. Review of audited financial statements for year ended 6-30-2023 Thei town had an unqualified audit opinion. The audit mentioned the town was in good standing with its bookkeeping practices and reconciliations. The audit team had mentioned some suggestions that the town could take Corbin Stone from Robinson Farmer Cox will be coming to the. July meeting  to helpi improve practices and bookkeeping.  to discuss the audit. iii. Big Spring Park  Benches have been installed along thet trail and ini the outdoor classroom.  Mulch has also been spread in the outdoor classroom. More trees are slowly being added into the orchard. The polinatorwlidftower garden needs to be replenished.  iv. CDBG Grant Update  The design workshop is set to be held on June 12-13 from 5-6pm. The workshop will be open to the public sO anyone can attend.  Ad draft agenda is inj progress. for business owners. V. Mayor's Report  AF Façade specialist will be in attendance to help improve outdoor façades  1. Resolution-American 250 Marker Mayor Smith read the resolution. seconded the resolution. Acopyi is attached to the minutes.  Jim Reynolds motioned to adopt the resolution. Paige Ware    Alli ini favor: Mayor Smith, Ed Bordett, Jim Reynolds, John Thomas, Paige Ware, Pam Binns, Bill Gaul  No: none Abstain: none  2. Status of Sidewalk repair bids  Two bids have been received regarding the sidewalk repair. VDOT has indicated that they will do the repairs to the sidewalk on Main Street, and that they will come into Town to do an assessment on which sidewalks belong tot them, versus belonging to the Town. Until ownership of the sidewalks can be determined, the Town will  not engage a contractor to do the repairs.  vi. Town Manger Update  Melanie had spoken with the owner of Xceptional Wildlife about a new pond contract. Xceptional Wildlife agreed to lower the cost and for 9 months the monthly payment would be $277 a month. This decrease is almost half of The consumer confidence report for water quality we be sent out shortly. Melanie is going to contact JL computers to update andi fix some glitches  the previous contract.  within the website.  6. Citizens Comments No comments were made.  7. Other matter/discussion from council  John Thomas is concerned about the potential contract with Xceptional. Hel believes there is al long-term solution of installing ap pipet from the spring tot the pond to raise the water level and circulate the pond. John believes if more circulation is provided tot the pond, then thet town will not have to pay for someone to come out and treat the pond. He has done research ont the matter but does not know of anyone who could actually come out to do the  work that hei is recommending.  8. Adjournment    Next Meeting June 13, 2024- 7pm    Town of Fincastle CDs  as of May 31, 2024 General Fund CD# 104177 104182 104187 111 GFS Savings  Balance 42,407.58 44,096.19 $212,016.97 $100,000.00 $ 6,421.84  Interest 4% 4% 4% 4%  Water-Sewer CD# 104185 104184 W/S Savings  Balance $212,016.97 $ 165,360.73 $ 894.11  Interest 4% 4%    TOWN OF FINCASTLE  12:20PM 05/09/2024 Accrual Basis Amount -990.10 -90.00 -225.00 -111.10 -44.60 -404.98 -250.00 -67.82 -120.00 -120.06 -865.00 -104.00 -542.04 -1,176.77 -542.04 -1,176.77 -5,545.15] -217.76 -12,593.19 -1,575.00 -2,314.59 -3,889.59 -505.00 -44.85 -520.00 -53.27 -4,659.47 -10,501.00 16,283.59 -32,766.37  Check Listing by Bank Account  May 2024  Type  Date Num  Name  Memo  1-1040 GF Checking  Liability Check 05/06/2024 E-pay United States Treasury federal tax Liability Check 05/06/2024 E-pay Dept of Taxation  state tax Membership Dues equipment rental for park heating  Botetourt Co Chamber of Commerce  Check Check Check Check Check Check Check Check Check Check Paycheck Paycheck Paycheck Paycheck Check Check Check Check Check Check Check Check Check Check  05/09/2024 10179  05/09/2024 10180 Sunbelt Rentals, Inc 05/09/2024 10181 Roanoke Gas  05/09/2024 10182 Appalachian Power Co street light power 05/09/2024 10183 Xceptional Wildlife Removaquarterly pond treatment. 05/09/2024 10184 Appalachian Power Co town office power 05/09/2024 10185 Amy's Cleaning Services office cleaning  05/09/2024 10186 Lumos 05/09/2024 10187 Crowder's Lawncare 05/09/2024 10188 JLI Computers INC 05/09/2024 10189 Keith, Morgan N 05/09/2024 10190 McFadyen, Melanie A salary 05/09/2024 10191 Keith, Morgan N 05/09/2024 10192 McFadyen, Melanie A salary 05/09/2024 10193 Gentry Locke 05/09/2024 10194 Card Services  internet March Mowing website, computer salary salary professional fees postage, misc exp park improvement hardware, whiteboard chemicals misc utility April Mowing  Total 1-1040 GF Checking 1-1050 Town of Fincastle Grant Total 1-1050 Town of Fincastle Grant 2-1050 W/S Checking  05/09/2024 1263 Crowder's Lawncare 05/09/2024 1264 Card Services 05/09/2024 11453 DH Service, INC 05/09/2024 11454 VUPS 05/09/2024 11455 Crowder's Lawncare 05/09/2024/11456 Appalachian Power Co power. 05/09/2024/11457 Appalachian Power Co wastewater power 05/09/2024/11458 Gentry Locke  ARPA- professional fees  Total 2-1050 WIS Checking  TOTAL  Page 1 of1    TOWN OF FINCASTLE  8:50AM 06/03/2024 Accrual Basis Amount 890.53 125.00 1,842.22 2,570.15 81.30 2,628.92 451.04 154.76 15,407.14 1,209.38 2,846.18 36,498.00 512.84 361.19 300.00 65,878.65 6,002.39 22,438.76 28,441.15 94,319.80  Deposit Listing by Bank Account  May 2024  Type Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit  Date  Name  Memo  Split  1-1040. GF Checking  05/07/2024 Town Restaurant 05/07/2024 Donations 05/07/2024 Botetourt County 05/07/2024 Town Restaurant 05/07/2024 Town Business 05/07/2024 Botetourt County 05/13/2024 APCO 05/20/2024 COVA 05/20/2024 COVA 05/23/2024 Town Restaurant 05/23/2024 Botetourt County 05/23/2024 First Bank 05/23/2024 Town Restaurant 05/23/2024 Town Business 05/23/2024 Donations 05/07/2024 WVWA 05/23/2024 WVWA  Deposit Meals Tax Deposit Firework Donations Deposit Revenue Sharing Deposit Meals Tax Deposit Lodging Tax Deposit State Sales Tax Deposit Consumer Tax Deposit Deposit Grant Reimbursement Deposit Meals Tax Deposit State Sales Tax Deposit CATV franchise tax Deposit Meals Tax Deposit Lodging Tax Deposit Firework Donations  4095. Communications Tax  Total 1-1040 GF Checking 2-1050 WIS Checking  Deposit  Water/Sewer Revenue  Deposit Water/Sewer Revenue  Total 2-1050 W/S Checking  TOTAL  Page 1 of1    May 2024  T.R General Fund  Balance of April 30, 2024 Deposits for May 2024 Disbursements for May 2024 Interest paid (Grant/Project) Balance of May 31, 2024  $ 165,287.58 $ 65,878.65 $ (12,593.19)  $ 218,573.04    May 2024  T.R Water-Sewer  Balance of April 30, 2024 Deposits for May 2024 Disbursements for May 2024 Interest paid Grant/Project) Balance of May 31, 2024  $-452,924.20 $2 28,441.15 $( (16,283.59)  $4 465,081.76    May 2024  T.R  Society to Keep Fincastle Lit  Balance of April 30, 2024 Deposits for May 2024 Disbursement for May 2024 Interest paid Grant/Project) Balance of May 31, 2024  $7,413.00  $7,413.00    May 2024  T.R Sidewalks  Balance April 30, 2024 Deposits for May 2024 Disbursements for May 2024 Interest paid Grant/Project) Balance of May 31, 2024  $1 14,822.73  $14,822.73    May 2024  T.R Grants/Projects  Balance of April 30, 2024 Deposits for May 2024 Disbursements for May 2024 Interest paid Grant/Project) Balance of May 31, 2024  $43,196.29  $( (3,889.59) $ 184.00 $39,490.70