Onancock Town Council Meeting  AGENDA October 24th, 2016 7:00 p.m.  1. Call to Order and Roll Call 2. Pledge of Allegiance September 26th, 2016. 4. Public Business  3. Consideration and Approval of the Amended Minutes from the Regular Meeting on  a. Public Hearing, Special Use Permit - Onancock Holdings Corporation b. Public Hearing, Proposed Addition to' Town Code for Regulating Homestays Proposal for a Sculpture at the Onancock Landing Park - Mr. Steve Johnsen d. Public Hearing, Proposed Addition to the Town Code; allow for Onancock Volunteer Firefighters access to the Town Ramp for Free - Mr. William e. Public Hearing, Proposed Addition to Town Code; Inspections by County Fire  Councilmember Fletcher Fosque  Kerbin  Officials Mr. William Kerbin  Tree Board, Update & Appointments - Mr. Bill Burnham  5. Public Comment  6. - Planning Commission Report - Fletcher Fosque 7. Waterfront Committee Report - T.I Lee Byrd 8. Personnel Committee Report 9. Holiday Committee Report - Catherine Krause 10. Mayor's Report 11.Town Manager's Report 12.Closed: Session (if needed) 13.Adjourn    Town of Onancock Town Council September 26, 2016 7:00PM  Callt to Order and Roll Call:  Mayor. Jones called the meeting to order and roll was called. Mayor Russell. Jones and Councilmembers, Robert Bloxom, Catherine Krause, T. Lee Byrd, Ray Burger, Joshua Bundick and Fletcher Fosque were  present. All members were present and a quorum was established.  The Pledge of Allegiance was recited.  Consideration and Approval of the Minutes from the Regular Meeting on August 22-6_2016: Mayor. Jones asked ift there were any changes, additions or corrections to the meeting minutesas With none, Councilmember Bundick made a motion to approve the minutes as submitted. Councilmember Krause seconded the motion. The motion passed by unanimous voice vote.  submitted.  Public Business:  a. Supplemental Appropriation for the Police Department: Mr. Kerbin explained to council that this is a grant from Highway Safety and allows for our Police Department to have overtime hours Councilmember Bloxom made a motion to approve a supplemental appropriation for FY17, to increase the Police. Salary Line Item 10.5524.1100) by; $3,939.60 in order to expend Highway Safety grant funding. Councilmember Byrd seconded the motion. The motion passed by b. Supplemental Appropriation for the Police Department: Mr. Kerbin explained to council that the Police Department received a grant to purchase police equipment. These funds were not initially budgeted and there is a 10% local match associated with this Virginia Department of Councilmember Krause made ai motion to approve a supplemental appropriation, for this FT17, to increase the Police. Supplies Line Item 10.5524.6016) in the amount of $2,543.001 in order to expend equipment grant funding. Councilmember Fosque seconded the motion. The motion Purchase of New Police Vehicle: Mr. Kerbin explained to council that $15,000 has been budgeted this year for the acquisition of a new Police vehicle. The town would be getting al loan from the United States Department of Agriculture-Rural Development (USDA) for $30,000 at an interest rate of 2.75%. Mr. Kerbin shared that the Police Chiefwould like to acquire another  that are reimbursed 50%1 for traffiç safety checks.  unanimous voice vote.  Criminal Justice Services grant.  passed by unanimous voice vote.  Ford Explorer. This would replace one of the Dodge Chargers.  1    Councilmember Krause asked what the expected life span ofa police cari is. Mr. Kerbin: said he was unsure and that he would get back to her. Mayor Jones shared that these vehicles have a Councilmember Bundick asked for the specific terms oft the loan. Mr. Kerbin said he was unsure Councilmember Krause asked what will happen to the replaced vehicle. Mayor. Jones shared that the old vehicle gets stripped of its equipment 50 that it can be used int the new vehicle. Mayor. Jones was unsure of what happens to the vehicle itself but speculated thati it may not be  lot of miles put on them every' year.  at this time but would get back to council with an answer: shortly.  worth trying to sell.  Councilmember Fosque asked that the new vehicle be a marked police car. Councilmember Byrd made a motion to approve the purchase of a new police vehicle for the sum of$30,000.00. A loan from the USDA may be obtained at an interest rate of2.75%. Councilmember Fosque seconded the motion. The motion, passed by unanimous voice vote. d. Town of Onancock Committee Guidelines: Councilmember Krause asked that Mayor. Jones explain the rewrite of the proposed policy since he drafted it. Mayor. Jones explained that these guidelines are part of an important effort to create uniformity among all town committees. There were some initial concerns about the policy in regards to membership but int this final draft committees will be asked to come up with their own personalized outline for operating.  Mayor Jones read the policy aloud.  Mayor. Jones stated that this policy gives committees leeway with designing their own structure based on their individual needs but gives commonality to the order and sequencing of all town Councilmember Krause thanked Mayor. Jones for his assistance with the rewrite. Councilmember Krause made a motion to adopt the Town of Onancock Committee Guidelines and apply these guidelines to alle existing Town Council appointed committees. Councilmember Bundick seconded the motion. The motion passed by unanimous voice vote. e. Holiday Decorations Committee Nominees: Councilmember Krause shared the list of those individuals currently serving on the committee; Janet Fosque, Catherine Krause, Fletcher Fosque, Dawn Byrd, Barbara Johnsen and Roberta Dean as artistic consultant. All meetingsare Councilmember Burger mentioned that several town residents have asked him to look into changing the name of the Holiday Decorations Committee back to the Christmas Decorating Committee. Councilmember Krause shared that since public tax dollars are used to purchase the decorations council thought it best to rename the committee sO it would not offend anyone. Councilmember Burger made a motion to appoint the following individuals to the Holiday Committee; Janet Fosque, Catherine Krause, Dawn Byrd, Fletcher Fosque, Barbara Johnsen and  committees.  public and announced. All are welcome.  2    Roberta Dean. Councilmember Bloxom seconded the motion. The motion passed by unanimous Approval of Davis, Bowen & Friedel, Inc.: Mayor. Jones explained that the town is preparing to begin Phase loft the Wharfi Improvements Project which will consist of floating piers. Councilmember Byrd shared that the proposal before council is from Davis, Bowen & Friedel, Inc. (DBF) for the engineering services required to initiate this project. The proposal for these services is for $32,400.00. Some of these funds will be reimbursed to the town througha Virginia Port Authority grant. This project should help move our wharf facilities into more Ms. Nancy. James, Blarney Stone Pub, asked what the timeline for this project is. Mayor Jones shared that nothing sety yet but that part of the timeline will include permitting which could take awhile. Mayor Jones explained that it is the goal to have everything completed by May 15, Councilmember Bundick made a motion to accept the proposal submitted by Davis, Bowen & Friedel to provide engineering service for Phase lof the Wharf Improvements Project in the amount of $32,400.00. Councilmember Byrd seconded: the motion. The motion passed by Approval of Wharf Restroom Policy: Councilmember Byrd explained that there have been some issues at the wharf regarding the restroom facilities. Non-transient slip renters are attempting to use the showers during events such as the kayak race or the fishing tournament. Unfortunately, the wharf: staff has a difficult time keeping the facilities clean while inundated  voice vote.  modern times.  2017.  unanimous voice vote.  with these additional users.  Councilmember Byrd read the proposed policy aloud.  Councilmember Byrd made a motion to adopt thej following policy for wharf bathroom and shower use: Bathrooms are open to the public during hours that the Harbormaster, facility is  open but nots showers:  The Harbormaster will adhere toi the following protoco!:  a. Designate up to two bathrooms for a particular event group, hence. retaining separate bath houses for transient guests throughout the function. Signage willl be used to segregate units. Showers will be closed and noj fee willl be charged for bathroom usage. Incases that the event planner chooses to have showers available. for their participants (kayak races fori instance), prior to the event, the organizers and the Harbormaster will determine thej fee chargedeach person based on the number of total entrees as well as how Councilmember Krause. seconded: the motion. The motion passed by unanimous voice vote. Councilmember Bloxom explained that he feels that this is an excellent compromise and thanked Councilmember Byrd and staff for coming up with this policy.  many showers to be designated.  3    h. Approval of Contractor with Kestral Marine Construction LLC: Councilmember Byrd explained that this contract is to have Kestral Marine replace the town's bulkhead cap at the wharf. The cap on the bulkhead has been there since the early 80's and is need of repair. The town has some grant funds left over from the Boating Infrastructure Grant (BIG) which means the town Councilmember Byrd made a motion to approve the proposal from Kestral Marine Construction, Inc. for the bulkhead cap replacement project at the wharf in the amount of $12,741.00.  will be reimbursed 74% of the project costs.  Mayor Jones asked for any further discussion on the matter.  Councilmember Bloxom asked about any permitting requirements this project may have. Mayor Jones explained that there are none since iti is our property. Mayor Jones continued ont to explained that part of the contract is to pay! 50% of the costs up front whichi is not normal fora government contract but this is due to the type of materials needed replace the cap. Councilmember Bloxom seconded: the motion. The motion passed by unanimous voice vote.  Public Comment:  Mr. Spencer Morgan, College Avenue, came to announce that he is running for Commonwealth Attorney and that he will be available directly following the meetingi if anyone would like to speak with him.  Planning Commission:  Councilmember Fosque shared that the Planning Commission has had two meetings in September to discuss possible regulations of Airbnbs/Short-term rentals in town. The Planning Commission is planning to move ahead with proposing language to go before council in the October meeting. The language will be modeled after Charlottesville, VA regulations. Airbnbs/Short-term owners will be required to obtain as special use permit prior to operating in town. They will be limited on the number of overnight guests they can have as well as be required to have that address be their primaryaddress. Councilmember Bloxom asked what the need is behind this restriction. Councilmember Fosque explained that this is an attempt to get ahead of a problem before it exists. Councilmember Fosque expressed his concern that absentee landlords do not have a stake hold in the town therefore their Councilmember Burger asked, as a point of clarification, if ani individual owned two properties in town and wanted to rent out the one location that is not their primary address they would not be allowed to do sO. Councilmember Fosque confirmed that statement. Airbnbs will only be allowed at an individual's Councilmember Fosque would like to schedule aj joint public hearing for the October council meeting. Mayor. Jones asked Mr. Kerbin to schedule the public hearing. Mayor. Jones also asked Councilmember Fosque to get the proposed language out to council as soon as possible for review.  renters may not be respectful of the landowners around them.  primary location.  4    Councilmember Fosque also mentioned that Mr. Ben Kidd has resigned from Planning Commission. If anyone isi interested or knows ofs someone who might be interested to let the town manager knowas  soon as possible. Waterfront Committee:  Councilmember Byrd shared that all of thei issues that were discussed ini the Waterfront Meeting have Councilmember Byrd did want to invite alli interested parties to the Waterfront meetings which are held  been discussed previously under Public Business. on the second Tuesday of the month. Personnel Committee: None. Holiday Committee:  Councilmember Krause shared that there is no report for this meeting. Currently, the committee isi in the process of getting quotes nailed down. The original plan for this year's decorations fell through 50  the committee is revamping its next steps.  Mayor's Report:  Mayor. Jones shared that Friends of Onancock. School is having Shore Made Music Festival October 22"d,  2016 from 1 PM-7 PM: at the Old Onançock High School  Town Manager's Report:  Mr. Kerbin shared that he has been meeting with Mr. Gerald Boyd about refurbishing the Samuel Outlaw building int town. The county has also been involved in the discussions on what needs to happen to get the building up to code. Mr. Kerbin further explained that it will be part of al larger effort in that Mr. Kerbin shared that he also been meeting with Mr. Curt Smith with the Accomack Northampton Planning District Commission about possible grants forag generator for the police department. The discussions have also included possible funding mechanisms for road repairs and remote meter reading Mr. Kerbin has also met with. Joani Donohoe, Friends of Onancock: School, to discuss possible grant Mr. Kerbin has also met with Mr. Bill Burnham, Tree Board, to discuss landscaping plans for the front of Mr. Kerbin shared that Cards Computers was awarded the contract from bringing town hall and the Mr. Kerbin continued on to share that Troy and Banks is continuing their utility audit of the town's  neighborhood.  systems.  funding for building repairs.  town hall as well as at the Samuel Outlaw building.  town wharfo onto Office 365.  different accounts and that this effort could take up to six months.  5    Mr. Kerbin shared that he has one more proposal to look over regarding the website upgrade before he Mr. Kerbin explained that a group ofa about 40 consultants will be here this week. They are consultants Mr. Kerbin: shared that he will be away October 12th-13that a' Virginia Municipal League conference Mr. Kerbin shared the Harbormaster's report. Staffi is currently working on generating ai thank you letter to this year's boaters as well as organizing with others to promote Christmas In Onancock to those Councilmember Fosque asked about the timeline for landscaping in front of town hall. Mr. Kerbin explained that iti is his intent to contact Mr. Touart before ai timeline is initiated. Counciimember Byrd explained that the wharf hours of operation will be reduced in the near future. Councilmember Bundick shared that he has received al lot of positive feedback on the Meet the Manager event and suggests that the town look at doing more community events in the future. Councilmember Bundick also mentioned that the life buoy at the kayak landing looks like it needs to be replaced. Councilmember Burger asked why there is no fishing and crabbing allowed at the wharf. Councilmember Byrd explained that it can be disruptive to the transient boaters wen kids are running Councilmember Byrd thanked the Onancock Business Civic Association for all of their ride share Councilmember Krause thanked town staff for keeping up with all the trash and debris in town. The  makes his decision. forv welcome centers. across the Bay.  boaters.  Mayor and Town Council Comment:  around the wharf. volunteers. town looks great! Closed Session, ifneeded: None. Adjourn:  Councilmember Bloxom made a motion to adjourn. Councilmember Byrd seconded the motion. The  motion passed by unanimous voice vote. The meeting was adjourned at 8:17 PM.  Russell Jones, Mayor  Lisa Fiege, Deputy Clerk  6    STAFF REPORT  To: Town Council Case Number: SUP 03:16 Tax Map: 85A2-A-302  Date: October 24, 2016 From: William H. Kerbin Jr.  Generallnformation Applicant Owner ofRecord Requested. Action Location Parcel. Area Existing Land Use Adjacent Land Use Submitted Proffers  Onancock Holdings Corporation Kris and Lisa LaMontagne  Proposed continued use oftax map parcel 85A2-A- 302 as a Bed and Breakfast which is currently zoned The parcel is located on the east side ofl North Street south ofit its intersection with Kerr Street. The total acreage oft the parcel is 0.24 acres. The parcel is currently used for the operation ofa The surrounding properties are designated R-1A Residential and R-1B Residential.  R-1A, Residential.  Bed and Breakfast.  None  Analysis  Ine evaluating this application staff considered the Statement ofIntent oft the Single Family Residential Zoning District. The Statement ofIntent for Single Family Residential R-lstates the following; "The R-1 Single Family Residential District is composed of certain quiet low- density residential areas plus certain open areas where similar residential development is recommended to occur by the Onancock Town Plan. The regulations for this district are designed to stabilize and protect the essential characteristics ofthe district, and to promote and encourage a suitable environment for family life where there are children and to prohibit all activities ofa a commercial nature." The Single Family Residential R-1 Zoning District ordinance also states: "The following uses shall be permitted in the R-1 Single Family Residential District, subject to all the other requirements ofthis ordinance, only upon the obtaining ofa Special Use Permit, as defined in Article XV, from the Town Council: Bed and Breakfast houses. Each    dwelling unit may be permitted not more than five guestrooms in which overnight  accommodations may be offered to transients."  Conclusion  Itiss staff's opinion that the application is consistent with the statement ofintent found within the Zoning Ordinance and meets the special exception language set forth in the Zoning Ordinance.  Suggested Motion  Mr. Chairman, Ir move to approve SUP 03:16.  2    RECEIVED SEP092015 TOWN OF OMANCOCH  TOWN OF ONANCOCK, VIRGINIA SPECIAL USE PERMIT APPLICATION  Applicant's Name: OMAMCOCK HoLDIN6S CARFORHTINL Address:_ 30 MORTT SIREET, OAACOCK VA 23417  Telephone Number: 781-944-0/89 Date: Location and Legal DeseriptionofProperty Proposed:  915h6  KTEMOyE-SEATA THKEE E-STORY VICTORIAI HOUSE BUIT JMA 1886. LOCATED ATTHE COKMER OF MOKTH AMD KEKR STREETS.  Taxl Map Number:_ 8542-A-3a Zoning Classification: RESIDEDTIAL  Description of Proposed Use:  WE PROPOSE TOCONTIMVE PPERAZOOE A 5BEDROOM BED AMD DREAKFAST OWMERS  WILL LIVE DM-SITE.  KMFERLEY MOORE aud MATHEW SPVCK -    36 PASTER SHORE Post - OCIOBER 1,2016  Ads  Legal  (Cont'd)  PUBO FRARING, TOWNICOUNCIL: OWNOE ONANCOCK,VA OCTOREE36S0IE:  TRUSTEE SATE Acoomack Counsy,  8212 Ridge Hond,Chinoctesgas: VA283S6  WHI The Sor proposa  TheTown Counoil for the Towny of Omancock, VAwill Ine execution ofa Deed, ofTrust in the original  condnct apnhichearingon, Mondag,October: 24,2016at amount of #910,000.00,dated March 31,3009 principal recorded removal 7:00 pm,in thewlown Coundil Chambers located, at15 CMCAMOH--GaaAraak located NarthStreet, Onancok,VAZ3417 toA consider the follow- County,, Virginia, in Dooument No. 200901286,de molition ing: adoption ofand changest tod Ordinances: in thelown.af fault having occurred.in thej payment oft thel Note there be remo Onancock, Code, and aspecial use permit to continuetp byB sécured and abt eeitewhaare? said Note, Members ofthelbupnof Onancodk Volunteer FiDeparts comsek, on October 2016at 1030 AM the prop on' Tue Chapter 10. Sec. I0-IApplcabity. And erfoncement. of and 5 as shown on) plat of surveyecorded. asDocu erty at The Virginia Statetnide Fire Prevantion Code shal pre Sabjeot to any and all oovenants, oonditions, scriberules and regulations to be complied with for the stretions, easements, and all other matters of re e Request person protectionofle and propertyfmm the hamurdsgffreor oord 1 priorityover: they Desderlru,as Commu Councl he Vinginia Stateulde ire Prepention: Gode as 10%ofthe Bales price, CASHA'depoeit" whichever is of'$20,000.00 of atwww Community, Development ehallbeenforeed in the town by than 10,000:00 of, cashwillbe aocepted, withisettlément Funding federalk  operate al bedandhaktat,  the andersigned: Subetitute. Trustee will offer for sale at Sealed,] publio anction at the entramde tolthe Cireult Court of Somersi Accomaok Çounty 28816 Conrthouse Avenue, Ac enue, R ertydescribed in Baiddeed, located'at: the above address be openi Beingthe combination ofoertain portions ofLote4 Odt.17, ment 4300808084,with: improvements thereon.y  Chapter 23, Bamp andDockage. Fees (Proposed) ane displayingat borafdes sticher Viginia SaAPePreenon Code  met.No charge themembers ane Tbun residentaiand amdbridydekeribed: as:  a & - 44  AMand inspecti Princes: The doc  explosion adforither handling storage andused of atves ar blasting agens i thetotor audshall spe  Sthel  property  freprecen regulafionsl heretofore adoptedbytheIbun, TERMS OF SALE  promu the county fireofical Chapter. 23. S*16leCPppas) R-1Single Fumily Resldential District, Special Dael Permt application- A SUP0S:16  by the Virginial Departmentiof! Hozsingand hedi heckwilll be required, att thétime lower, ofsale, cash butr or nomore certi  within) Afveen(15days fromi the date ofsale: Saleis'sube Progran ject,to post sale confirmation thatithe borrower dids not ployer, file for) probection undertheU.s., Bankruptey Code prior and won to the'sale,as well as eparaalecatimatae of thesta pfrthel loan prior tot the Bale.1 ms any Buch event, the sale shallbe null and void, and the Purchaser's sole remedy, mnaw or equity, shall be thereturn of) his depoifwith-  The Totort of Onanoock de proposing regulgitional forai tus of theloah with the loan Bervicer including, newo aironbs lopated in the 7bwnAl new airbrbs vould liniteditd, determination of whether the borrower but'not en- Formor Deps require a apetial e permit dndii wlibe permittetinthe tered mto any. repayment agreement, reinstated or paid 410-661 Onancock Holdihge Gorporution trequeatingla apecid! time outi interedt.. of sales Additional Pursuant tb termsmay the Federal be ahnounbed-t Fair Debe Collec the As: use perm to conthispgpararect bed and, brec/ustlo on Practicee ACL, weatviseyouthae: this immisa oated at the corner ofNorthand! Kestiehe eeatsemptngie collect the indebtedness referred débf  ofOnancock. roome and plan tolive oneite  Re  The otoners propose tocontinue usingbbed. toherein and ays information werobtain will be  that purposé.  used for  Copies oft theabove ordimance: amendments are availabie for reyiew atthe! Town Obrice, Jocated at1b North:s Street, or-participatan theproosedingg. Questionsor  SAMUELLWHITE, PCA Bubstitute Trustee  Onanoock VA 98417 duringnorma!! business hours, The Thisisa communication from a debt collector. pubHc is invitedt to attend these hearings.and. comment POBINPORMATON CONTACTY may. be directed to MMr Bill Kerbin, Town Manager, at CepensNeasDan, Suite120 757-787-8868, or emailat wkenineonmmeakm or at Virginia Beach; Virginia 28482  plea yor Sim ang  comments BAMUELLWEITB,PG,41788)  thew work address above.  787-457-1460-Cal between 9:00 am. and 5:00pm. orvisit ouP website at www.stwpe.net  TECM    TOWN OF, ONANCOCK  S 15 North Street Onancock, VA 23417  ONANCOCK Live it Love it VIRGINIA FOUNDED 1680  TOWN OF ONANCOCK, VA NOTICE OF PUBLICHEARING TOWN COUNCIL  October 5th, 2016  To: Applicant and Adjacent Property Owners Re: Public Hearing on SUP 03:16 Dear Sir or Madam:  This letter is to notify you that the Town Council for the Town of Onancock will hold aj public hearing on the above referenced item on Monday, October 24, 2016 at 7:00 PM in the Town Council Chambers located at 15 North Street, Onancock, VA SUP 03:16 Onancock Holdings Corporation is requesting a special use permit to continue to operate a bed and breakfast located at the corner ofNorth and Kerr Streets in the Town ofOnancock The owners propose to continue using five The applicant or applicant's representative must be present at the Town Council meeting. The tentative agenda and staff report will also be available for review by the public in the Town Manager's Office during working hours (8:30 AM - 5:00 PM, Monday through Friday). Ifyou have any questions, please feel free to contact me at  23417. The request is described as follows:  bedrooms  (5)  and plan to live onsite.  757-787-3363 orwkebinonancock.com.  Sincerely,  Jr.  Town Manager  EhEK  (757)7873363 Phone  (757) 787-3309 Fax  ww.onanoock.coms Websito    DRAFT  (This is a draft document and for consideration only, and not intended for final adoption. The  final document will need to bej published in the newspaper.)  Homestay Regulations October 24, 2016  Definitions:  Homestay Homestay means a home occupation in which an individual owns a dwelling and uses it as his or her permanent. residence and also provides lodging in a portion theroffor Permanent residence - A permanent residence is a residence that is considered the owner 's primary residence and engages in activities that shows this status including but not limited to where the owner pays taxes, the owner is registered to vote, and maintains a driver' 's license. 1. An owner ofal Homestay residence must apply for a business license and is subject to the 2. The owner shall apply for a special use permit and provide proof of permanent residence ofthe dwelling unit including but not limited to a driver's license, voter registration card, or passport showing the address of the property or other document (s) that the zoning administrator may deem appropriate that proves permanent residence of the dwelling 3. The applicant must provide contact information for a responsible party, if the owner is not the responsible party, the owner must identify a responsible party who will be available 24 hours a day, 7 days a week, to respond to, and resolve issues and complaints that arise during a period in which the dwelling is being used for transient occupancy.  temporaryperiods of times not to exceed 3 weeks.  transient occupancy tax.  unit.  4. Nor more than 6 adult overnight guests are allowed.  5. The Homestay shall comply with all applicable Town, county, state and federal statutes,  regulations and ordinances.  6. The Town reserves the right to inspect the residence based on complaints to verify that the Homestay is being operated in accordance with the regulations set forth within this  section.    7. The special use permit may be revoked by the zoning administrator (i) in the event that three (3) or more substantiated complaints are received by the City in a calendar year, or (ii) failure to maintain compliance with any ofthe regulations set forth in this section.    SUGGESTED MOTION: Mr. Mayor, Imove to adopt the Ramp and Dockage Fee Waiver Ordinance that states the following: Members of the Town of Onancock Volunteer Fire Department. No charge fora a' Town of Onancock trailer decal ifthe members are Town  residents. AGENDA  TOWN COUNCIL  October 24, 2016  SUBJECT: Adoption of Ramp and Dockage Fees  RECOMMENDATION: Staffis not making ai recommendation on this motion.  TIMING: Current  DISCUSSION: Members of the Town of Onancock Volunteer Fire Department have been receiving this benefit for the past year, but there are no written policies or code references that  refer to this practice. Staff: Bill Kerbin Town Manager Attachment: N/A Copy:    SUGGESTED MOTION: Mr. Mayor, I move to adopt the following ordinance to grant The Virginia Statewide Fire Prevention Code shall prescribe rules and regulations to be complied with for the protection of life and property from the hazards of fire or explosion and for the handling, storage and use of explosives or blasting agents in the town, and shall supersede fire prevention regulations heretofore adopted by the Town Council. The Virginia Statewide Fire Prevention Code as promulgated by the Virginia Department of Housing and Community  authority to the county fire official for the fire prevention code:  Development shall be enforced in the town by the county fire official.  AGENDA  TOWN COUNCIL  October 24, 2016  SUBJECT: Adoption ofCounty Fire Official ordinance  RECOMMENDATION: Staffrecommends approval of the ordinance.  TIMING: Current  DISCUSSION: The Town does not have a code enforcement officer or building inspector to conduct inspections related to fire code regulations. This ordinance would provide authority to the county fire official to perform this role. The fire chief for the Town of Onancock Fire  Department concurs with the adoption oft this ordinance  Staff: Bill Kerbin Town Manager Attachment: Copy:    SUGGESTED MOTION: Mr. Mayor, Imove to appoint the following individuals to the Town of Onancock Tree Board: Bill Burnham (Chairman); Anne Nock; Shannon Gordon; Heather  Silverman; Jay Davenport; and, Joani Donohoe.  AGENDA  TOWN COUNCIL  OCTOBER 24, 2016  SUBJECT: Appointment of the Town of Onancock Tree Board members RECOMMENDATION: Staffrecommends approval of the appointments.  TIMING: Current  DISCUSSION: The above recommendations came from the Chairman, Mr. Bill Burnham.  STAFF: Bill Kerbin Town Manager ATTACHEMENT: COPY:    Town Manager's! Report October 24, 2016  Samuel Outlaw Building  An historian from Hampton University has completed cataloging tools at the Samual Outlaw Building. Gerald Boyd, organizer of the restoration efforts of the Samuel Outlaw Building, is awaiting a scope of work and cost estimate from one of his board members for interior and exterior repairs of the building. Mr. Boyd's center is submitting a grant to the Virginia Foundation for the Humanities to include this building on an African American history tour of the Eastern Shore of Virginia. Isent a letter of support on behalf of the Town to be included with the application. On October 2, I attended the Bethel AME Church to discuss the project,  and garner community support and engagement for the project.  Downtown Revolving Loan fund  On October13, I met with George Bryan to discuss a proposed downtown revolving loan fund. Mr. Bryan has offered technical assistance with the creation of such a fund. He will arrange a meeting with a representative from the Virginia Small Business Financing Authority.  Street Repairs  Idiscussed several issues with Chris Isdell, VDOT Residency Administrator, including drainage issues on Kerr Street and repairs tol Mt. Prospect Avenue around the Bagwell Bridge. Mr. Isdell informed me that the Bagwell Bridge will be closed to traffic around February, 2017 for replacement of the decking. We also discussed the construction ofa bike lane on Market Street to aid pedestrians and bicyclists going to the hospital. Mr. Isdell provided me with the procedures for transferring Town roads over to VDOT. The Town may transfer a '4 mile of Town owned road each year to VDOT. The road must meet VDOT specifications.  1365 Cloud Support and for the wharf. VML Conference  Cards Technology has completed installation ofthe I365 cloud support for all ofTown Hall staff  Iattended Virginia Municipal League Conference in Virginia Beach from October 9-11.  Onancock Police Department September Report  A summary of police activities for September 2016 is found in your packet.    Town' Taxes  Town staff has been preparing for the 2016 taxes.  Notices were prepared for 76 delinquent real estate tax holders with delinquencies less than three years. 47 ofthose were mailed out October 5th, the other 19 were less than $100 and will be sent to the tax payer along with their current 2016 tax bills. Town staff has also turned 30 delinquent Town Staff should have the 2016 taxes in hand by the October 24th, 2016 Town Council  tax payers over to. James Elliott for collection, totaling $36,771.53. Meeting. They will be in the mail by November 1st, 2016.    ONANCOCK POLICE DEPARTMENT Summary of Police Activities for  August 2016  Events initiated:  September- August- July-  1,220 1,222 1,348  Traffic Enforcement:  Number of Summon(s) issued- Number of Warning(s)-  16 7 983  Business / Citizen-  (Complaints, assist, checks, and special patrols)  Court:  Number of times attended- Amount of fines-  Twice  Number of Cases Investigated- 9  Reportable Offenses: Missing Person- Domestic- Shoplifting- Destruction of Property- Larceny- Disorderly- Hit & Run-  #of 1 2 1 2 1 1 1