COUNCILI MEETING..  MAY13, 2024 TOWN COUNCILMEETING MAY 13,2024 7:00 P.M.  169.  PRESENT Mayor: Vice Mayor: Council Members: Town Manager: Town Clerk: Town Attorney: Acting Chief of Police: VISITORS: Joey Reinhardt - President- TEVFD Johnthan Sydnor and Cameron Williams -TEVFD Jovanta Kelly- President- Historic Downtown' lappahannock CALLEDTOORDER Mayor Gladding called the meeting to order. MINUTESAPPROVED  Roy M. Gladding Anita. J.I Latane Kay Carlton Carolyn Barrett Fleet Dillard Kenneth A. Gillis Troy L. Balderson Eric Pollitt Patsy K. Scates Diane Lank Anthony. J."A.J." Panebianco  Council Member Dillard stated that he would like a change the April 18, 2024, Special Meeting minutes under HISTORIC DOWNTOWN TAPPAHANNOCK TORMALYTAPAANAOCK MAIN STREET)to paragraph four change the word brilliant to appropriate and add with. Essex County behind On motion of Fleet Dillard, seconded by Troy L. Balderson, Council voted unanimously to approve the April 8,2 2024, Council Meeting Minutes and the April 18, 2024, Special Council Meeting Minutes with  the word MOU (Memorandum oft Understanding).  the amended changes as stated. Votes were cast asf follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth A. Gillis: Troy L. Balderson: Aye Anita. J.I Latane:  Aye Aye  VISITORS  Mayor Gladding recognized. Joey Reinhardt, President of the TEVFD.  Joey Reinhardt, President of the TEVFD reported thatt the brush truck project began about a year ago and the chassis was purchased locally. He recognized Kyle Durhan, Jonthan Sydnor and Cameron Williams fort theirl hard work in assemblingt the brush truck. Het thanked the council members for their support.  COMMITTEE REPORTS Water and Sewer  Wastewater Treatment Plant Month ofApril2 2024 WWTP4-2024  Treatment Plant had an average daily flow of0.5251 MGD fora a total of 15,761,000 Allr nutrient results are within our permitted limits at time of writing. April DMR will be submitted tol DEQ by 5-10-2024 April water usage reports were submitted to VDH on 5-6-2024  gallons being treated in April.    COUNCIL MEETING..  MAY13,2024  170.  9.978.000 gallons of water were withdrawn by thet towni in April.  Public Works Month of April2024  Ran. Jetta machine ini manhole on Sycamore and Elm Street. AC main line andr made repairs with G.L. Howards help. Worked on water leak on. Jeannette Drive. the drainage ditchf from the condo. Prince Street.  Rant tor manhole behind White Oak Village Shopping Center. Main sewer line running slow because of G.L. Howard hit 2-inch galvanized water line that tapped into 6" galvanized water line that tapped into 6" Cleaned up marsh mud from ini front of the Riverside Condo's entrance on Prince Street and opened up Replaced old galvanized 2" water line on. Jeannett Drive that G.L. Howard had unçovered and replaced Ran. Jetta Machine ins sewer line from Water Lane to. Jennette Drive to clear line for G.L. Howard. Repaired Water line leak on Faulconer Circle. Repair water line at Cross and Virginia. did a water line  grease from Taste ofLatin.  Replaced old 2" galvanized water line while G.L. Howard had ditch up.  with 2" blue pex water line.  Filled inas sink hole ini middle of Charlotte Street with cold mix repair on' Virgina Street & replaced old I" copper water line with blue plex Mayor Gladding asked for any comments or questions.  Public Facilities  Council Member Balderson reported there has been some consistent progress witht the Tappahannock Central Park project. He reported that the Hoskins Creek project will be discussed later int the meeting. Vice Mayor Latane recognized. Jovita Kelly. President ofHistoric Downtown Tappahannock and Roburt Jovita Kelly updated the council members ont the Historic Downtown' Tappahannock. She also discussed Vice Mayor Latane reported she met with Town! Manager Pollitt and reviewed the financial report. She reported thatt the revenue for the meals and lodging tax was doing well. She reported the Towni is in On motion of Carolyn Barrett, seconded byr Kay Carlton. Council voted unanimously to approve the  Historic Downtown Tuppahamnock  Kickler, Interim Director.  the farmersi market and the upcoming Downtown Dollars event.  Finance  financial shape.  great  APPROVALOFTHE FINANCIALREPORT  financial report for the month ofA April 2024. Votes were cast as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth A. Gillis: Troyl L. Balderson: Aye AnitaJ J.J Latane:  Aye Aye  TOWNI MANAGER REPORT Ongoing Major Council Initiative Projects  1. Sewer Rehab Phase L- Night work on Queen Street should start in May and wrap up by mid- June. The contractors have Duke Street and Water Lane scheduled for work next, following completion 2. Central Park Project -A finalized conceptual picture oft the park is displayed on-site. outside oft the construction area top provide visitors with ani idea ofv what the finished product will look like. The entrance wall is under construction. The playground ands splashpad installation are almost i. Permanent bathroom ideas havel been discussed by the Public Facilities Committee. Whiting-Turner has identified engineers and architects to draft the plans for all  ofQueen Street.  complete. Please visit our Facebook page for photos of progress.    COUNCIL MEETING..  MAY1 13, 2024  171.  pavilion structures. selected.  ii. Permanent walkway designst throughout the park have yett to be determined. The gravel walkway material can ber repurposed when a more permanent design is  3. ChiefofPolice! Search - The Town interviewed four finalist candidates in latel March. The Town 4. Water Utility Mapping The GPS location for the new meters will serve as a base for the map. Many oft the Town's old files willb bes scanned and converted to GIS format through a scanning  Council conducted the 2ndr round ofi interviews May 7h. company. This project willl be an ongoing effort.  5. Hoskins Creek  i. Boating Infrastructure Grant (BIG Grant)-The Towni finally received a notice of award for us top proceed with permitting and design, but not construction. Thisi is still great news. Now these expenses will become eligible for reimbursement through the ii. IDA- Connie and laref finalizing the ordinance language with the assistance of ii. Shoreline Restoration VHBI has submitteda aj permit tot the proper agencies. VHB iv. Rec. Access Rd. -VHB and met with VDOT to discuss road design, right of way, and entrance location. Additional field worki is being conducted for VDOT. VHB V. Economic Development- -1 Town! Economic Development Consultant Jim Noel would like to discuss next steps with the Council at the May 13+ meeting. i. Site Design VEDP-TRC Engineers haveas set of plans for the roadway through the industrial park. We plan to engage adjacent property owners to make them aware. Items discussed were stormwater locations for thei industrial park and potential regional locations to satisfy the Essex County maintenance facility. Other items ii. Vehicle Maintenance Facility Property Expansion - Town! has a section of land set aside fort the Essex County School Board and Board of Supervisors whent they are ready to proceed. They will needt to submit as set ofe engineered site plans for our iii. Limited Access Road Town! has a section of land tou used for the road. This has been identified in our design for thel Essex County School Boarda and Board of Supervisors when they are ready top proceed. They will need to submit a set ofe engineered site  grant.  Sands Anderson. Our goal ist tol have this adopted in May. anticipates construction to start ini the Fall of2024. anticipates construction tos starti int thel Fall of2024.  6. Old Airport Development-  were discussed as well.  review like any other applicant.  plans for our review like any other applicant.  Other Initiatives inl Progress  1. Davenport Financial recommends restructuring the 2021 Essex/United loan They recommend restructuring this loan as at taxable general obligation bond, removing any liens or potential restrictions ont the property, and locking inl long-term rates for financial planning purposes. The 2. Loan reimbursement for acquisition of property - Davenport Financial will assist with a bank RFP tor reimbursei the town fora a cash purchase of property. We will borrow enough toi include site 3. Tourism Program - The Town needs to continue to build its tourism program now the park is close to construction. This new asset willl be a great attraction for tourists. Staff are working to schedule more photos later this spring in anticipation oft the park being completed along with highlighting 4. Finalizing Comprehensive Plan - Planning Commission (P.C.) has provided comments and changes for Connie and the consultants toi incorporate for ai final draft. This item will be up for 5. Fleet Management- Wei intend toa auction the old vehicles and garbage truck int the next  current loan has a variable rate which adjusts every 5 years.  cleanup as well.  other attractions in Town.  adoption att the May 22nd Council meeting.  couple of months.    COUNCIL MEETING..  MAY13,2024  172.  6. Sewer Rehab Phase 2-C CHA Engineering is drafting al Phase 2r report for our sewer infrastructure needs. This willi include a variety of upgrades such as completing the lining and manhole work for downtown the ARPA funds could not address, pump station repairs and electrical upgrades, and additional lining and manhole replacement int the olders sections of Town that have not been  inspected yet.  Council Requested Items "On Deck" 1. Fats, Oils. and Grease (FOG) Program 2. Food truck rules & procedures 3. Mural Ordinance update 4. Sign Ordinance update  Mayor Gladding askedf for any comments or questions. COMMUNITY DEVELOPMENT REPORT  Monthly Report - May 2024  Community Development and Zoning Administration  PLANNING COMMISSION/PO  The PC monthly meeting was held on May 1.2024. A. joint public hearing is scheduled for May The Technical Update tot the Comprehensive Plan (dated April 9, 2024) has been completed. A joint public hearing will be held on May 22, 2024. to present the plan for review and adoption. Thet technical update does not reflect any policy changes tot the 2014 Comprehensive Plan. The Commission votedt to reduce the Commission from a seven voting member commission toa five voting member commission as permitted by state code. A Staff amendment tot the Town Code and Zoning Ordinance is scheduled fora a joint Public Hearing on May 22.2024. The PC by-laws reflecting the change will be amended ata a subsequent PC meeting. AE BZA application (on December 14. 2023) requesting approval foras short-term rental on 704 South Water Lane was deferred until a date uncertain. The BZA voted to defer the case and request thatt the TC provide a directive for the staffa and PC to review the short-term rental ordinance. This work is underway, but currently on hold pending action by the Governor regarding SB: 544. A revised updated memo has beeni issued by the Berkley Group providing options for moving forward to developa a short-term rental ordinance that aligns with SB544  22,2024, to address four planning related ordinances and amendments.  BOARD OFZONING APPEALS/BZA)  signed by the Governor. LARGER PROJECTS  Town/County Boundary At the TC meeting on February 12" TC approved the recommended "pink" boundary line as the acceptable town/county boundary line. Itis the goal to ensure that the original town boundaries. as reflected on the Official Zoning Map dated September 16. 1993, are honored. and maintained. On February 13.2024. Essex County's agenda included the discussion oft the town/county boundary clarification. At this meeting the County did not take action, asking staff and the County Attorney to clarify a few questions. During this review further research has been takent toe evaluate the September 29, 1975, Annexation document (Reference Law Order Book 14, pgs. 97+). This review is on-going. County has indicatedac desire Public Maintenance Facility/Access Roads Staff provided Dr. Thomas and his team a summary regarding the proposed boundary plat and alternative road alignments submitted to the Town for consideration. Thes summary outlined the findings and recommendations based on a review by VEDP Grant Staff continues to coordinate with TRC. the Town'sc consultant engineers. The preliminary private easement road and proposed boundary for the maintenance facility was provided to consultants to review the impact oft these requests on the preliminary design for the airport property. Towns staff has provided the School District with feedback on these documents. Zoning Map- The Official. Zoning Map will need to be updated once the Town/County boundary linel has been confirmed. This will require publicl hearings and adoption by the Town Council. In the meantime. the: zoning map: adopted on January 9.2 2023. is being printed to be available to the  tov wait untila after. July 1,2024. toi resume these discussions.  the Town's Consulting Engineers. TRC.  public and may also be found online as a GIS layer.    COUNCIL MEETING..  MAY1 13, 2024  173.  DEQ-Corrective Action Plan - The required DEQ corrective action plan for the Chesapeake Bay Preservation Act Program was approved by the Council on March 11h. DEQ required the submittal oft the 2023 CBPA Annual Implementation Report tol be submitted! by April 1s4, thist task IDAS. Intensely Developed Areas- A: zoning ordinance: amendment to the Chesapeake Bay Overlay District to establish IDAsi int the Town has been prepared for the joint public meeting on FEMA - The FEMA Community Action Visit (CAV) visit was conducted March 19-21.A summary report from FEMA has been received outlining the corrective action plan witha Berkley Group- Consultants have provided a draft ordinance for the greasei interceptors and have provided an update memo on SB: 544 signed by the Governor regarding short term rentals. The Berkley Groupl has also completed a review oft the drafti mural ordinance. as developed by the VDOT- Smart Scale Application for the Tappahannock Sidewalk Project was submitted by Essex County on behalf oft the Town. Feedback is anticipated in late May or Early June. MPPDC- The Monthly planners' meeting was held on Wednesday, April 24,2024, with MPPDC, Middle Peninsula Planning District Commission. Chamber of Commerce- Two ribbon cutting events are scheduled in May. Economic Development Association (EDA)- EDA has organized two strategic planning sessions toi increase tourism in Essex County. Meetings were held on! March 28, 2024, and April 25, 2024. Just! Harvest- - Essex Garden Ribbon cutting is scheduled for Saturday, May 18"h at 10:00a a.m.- D&I D Supreme Detailing, 703 Church Street, Ribbon Cutting scheduled for May 2,2024, at 2:00 Fitzgerald's Sports Bar Tony Fitzgerald is int the process of completing the required zoning and sign permits for the build out ofhis new restaurant. Demo permits have been issued by the Robles Cantina at 1607 Tappahannock Blvd. (formerly Shoney's Restaurant). Rose Umana and Saul Garcia. Zoning permit has been issued including an alternative grease Interceptor.  has been completed anda approved.  May 22,2024.  requirement tor respond 60 days from 4-24-2024.  Planning Commission.  COORDINATION WITH OUTSIDE AGENCIES  NEW ACTIVITY  408 South Church Lane.  p.m. The owners are David. Johnson andl Daquince Bunns. Starbucks- - Demolition has been completed and construction is underway.  county.  Mayor Gladding asked for any comments or questions. TAPPAHANNOCK. POLICE! DEPARTMENT  Acting Chief Panebianco reported Officer Martin was selectedt to attend the forensic academy in' Virginia. He commended Officer Skylar, Officer Martin and Officer Maltese, Tappahannock-Essex Fire and Rescue Mayor Gladding stated that the council members have the resolution int their packet. He stated that the Council Member Dillard asked ift the resolution relates to any existing debt that Town has now ori is the Onr motion of Anita. J.L Latane, seconded by Carolyn Barrett, Council voted unanimously to adopt the RESOLUTION OF THE' TOWN COUNCIL OF THE TOWN OF TAPPAHANNOCK, VIRGINIA DECLARING ITSI INTENTION TO1 REIMBURSE ITSELFI FROM THE PROCEEDS OFONEOR MORETAX-EXEMPT FINANCINGS FOR CERTAIN. EXPENDITURES MADE. AND/ORTOBE  ont their outstanding. jobi int the recovery ofa dementia patient.  LOANREIMBURSEMENT RESOLUTION FORI LAND ACQUISITION  resolution was for the Town to be reimbursed itself.  Town paying itselfback for anticipated or already spent cash reserves. Town! Manager Pollitt replied noi it does not relatet to any existing debt. following loan reimbursement for land acquisition resolution as presented.  MADE IN CONNECTION WITH CAPITAL PROJECTS FOR1 THETOWN    COUNCIL MEETING..  MAY13,2024  174.  WHEREAS. the Town of Tappahannock, Virginia (the "Town") is a political subdivision WHEREAS. the Town has paid, beginning no earlier than (60 days prior to adoption of this resolution). or will pay, on and after the date hereof, certain expenditures (the "Expenditures") in connection with various capital projects identified in the Town's fiscal year 2024 operating budget. plus WHEREAS, the Town Council of the Town (the "Council") has determined that those moneys previously advanced nor more than 60 days prior tot the date hereof and tol be advanced on and aftert the date hereof to pay the Expenditures are available only for a temporary period and it is may be necessary to reimburse the Town fort the Expenditures from the proceeds of one ori more issues oft tax-exempt bonds (the NOW, THEREFORE, BE ITI RESOLVED BYTHE TOWN COINCILOFTIETOWNOF  organized and existing under the laws oft the Commonwealth of Virginia: and  the acquisition of land for public purposes (the' "Projects"):a and  "Bonds"):and Section 1.  TAPPAHANNOCK, VIRGINIA, AS FOLLOWS:  The Council hereby declares, ina accordance withl U.S. Treasury Regulation Section 1.150-  2.a as amended from time tot time, the Council's intent toi reimburse the Town with the proceeds oft the Bonds for Expenditures with respectt tot the Projects made ona and after the date whichi isi noi more than 60 days prior tot the date hereof. The Town reasonably expects on the date hereof that it will reimburse itself for the capital account under general federal income tax principles (determined in each case as oft the date oft the Expenditures). (b) a cost of issuance with respect to the Bonds. (c) a nonrecurring item that is not customarily payable from current revenues. or( (d)ag grant toap party that isi not related to or an agent oft the Town so long as such grant does not impose any obligation or condition (directly or indirectly) to repay  Expenditures witht the proceeds of the Bonds.  Section 2.  Each Expenditure was and will be either (a) ofa type properly chargeable toa  any amount to orf for the benefit oft the Town.  Section3 3. Projects is $1,000,000.  The maximum principal amount of the Bonds expected to be issued for the  Section 4. The Town will make a reimbursement allocation. which isa written allocation the Town that evidences the Town's use of proceeds of the Bonds t0 reimburse an Expenditure, no later by than 18 months after the later oft the date on which the Expenditure is paid or the Projects are placed in service ora abandoned. buti ini no event more thant three years after the date on which the Expenditure is paid. The7 Towni recognizes that exceptions are available ford certain' 'preliminary expenditures." costs ofi issuance. certain der minimis amounts, expenditures by' "small issuers" (based on they year ofi issuance and not the year  ofexpenditure): and expenditures for construction projects of at least 5 years.  Section 5.  This resolution: shall take effect immediately upon its passage.  PASSED. AND ADOPTED THIS 131h day of May 2024.  Votes were cast as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth A. Gillis: Troy L. Balderson: Aye Anita. J.I Latane:  Aye Aye  RESOLUTION- VRS GROUPLIFE INSURANCE  On motion of Fleet Dillard. seconded by Anita. J.I Latane. Council voted unanimously to adopt the WHEREAS, subject to the approval oft the Virginia Retirement System ("VRS") Board of Trustees. Code of Virginia S5 51.1-502 permits certain employees ofa political subdivision top participate int the VRS  following VRS Group Lifer resolution as presented. Group Life Insurance Program ("GLI).  NOW.THEREFORE. BEI ITI RESOLVED:  1. The TOWNTTAPAIANNOCK (the" "Employer") does hereby irrevocably elect to 2. The Employer hereby irrevocably electst to provide GLI coverage fori its GLI-eligible  have its eligible employees participate int the GLlass set out in Title 51.1. Chapter 5 oft the Codeof employees effective as oft the. Join Date. and acknowl ledges that such election cannot bei revoked:  Virginia, as amended. effective the first day ofJ JULY 2024("Join Date"):a and    COUNCIL MEETING..  MAY13, 2024  175.  3. Thel Employer hereby certifies, ina accordance with Code of Virginia $51.1-504, thati it 4. The Employer hereby certifies, in accordance with Code of Virginia $51.1-502(6),1 that 5. Thel Employer agrees (i) to pay required employer contributions for its GLI-eligible  does not currently, and will not, provide any other group life insurance coverage for its employees  through anyi insurance company orr nonprofit association;  seventy-five percent of eligible employees! have elected to become covered by the GLI benefit on the. Join employees on or before the date required by law and, (i) to deduct from the employees' wages andi to pay int thei manner prescribed the employees' portion tot the extent that such employees' portion is not paid by NOW, THEREFORE, the officers of Employer are hereby authorized and directed ini the name of Employer to carry out the provisions oft this resolution and to pay tot the Treasurer of Virginia fromt timet to  Date;  the Employer; and,  times such sums as are due tol be paid by Employer for this purpose.  Governing Body Chair  CERTIFICATE  1,Eric Pollitt, Town Manager oft the Employer, certify that the foregoing is a true and correct copy ofar resolution passed ata a lawfully organized meeting of the Employer held at Tappahannock, Virginia at7 7:15 p.m. on May 13,2024. Given under my hand and seal oft the Employer this13th day  of! May 2024. Votes were cast as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth A. Gillis: Troy L. Balderson: Aye Anita. J. Latane:  Aye Aye  PROCLAMATION-SAFE BOATING WEEK  Mayor Gladding stated the Council should recognize the following proclamation recognizing Safe For over 100 million Americans, boating continues tot be aj popular recreational activity. From coast to coast, and everywhere inb between, people are taking tot the water and enjoying time together boating, sailing, paddling and fishing. During National Safe Boating Week, the U.S. Coast Guard and the National Safel Boating Council, along with federal, state, andl local safe boating partners encourage all Safe boating begins with preparation. The Coast Guard estimates that human error accounts for most boating accidents and that life jackets could prevent nearly 75 percent of boating fatalities. Through basic boating safety procedures carrying lifesaving emergency distress and communications equipment, wearing lifej jackets, attending safe boating courses, participating in free boat safety checks, and staying sober when navigating- we can! help ensure boaters on America's coastal, inland, National Safe Boating' Week is observed tobring: attention toi important life-savingt tips for recreational boaters sot that they canl have as safer, more fun experience out on the water throughout the year. 1. Whereas, on average, 650 people die each year in! boating-related. accidents int the U.S.:75 2. Whereas most oft these accidents are caused by human error or poor. judgment and not by the 3. Whereas a significant number ofboaters who lose their lives by drowning each year would be Therefore, the Tappahannock Town Council hereby supports the goals oft the Safe Boating Campaign and proclaim May 18-24,2024, asl National Safe Boating Week and the start of the year-round effort to In Witness Thereof. we urge allt those who boat top practice safe boating habits and wear al lifej jacketa at  Boating Week.  Safe Boating' Week Proclamation  boaters to explore ande enjoy America's beautiful waters responsibly.  and offshore waters stays safe throughout thes season.  percent oft these are fatalities caused by drowning: and boat, equipment or environmental factors; and alive today hadt they wornt their lifej jackets.  promote safe boating.    COUNCIL MEETING.. allt times while boating. 2024.  MAY13,2024  176.  Given under my signature and the scal ofatt the Town of" lappahannock this 13th day of May  DAWTHEATER-DANA BARTHOLOMEW  Danal Bartholomew reported thats shei is asking Council to consider granting permission to Town Manager Pollitt toa approve, reapply and submit the grant application on behalfo ofthe DAW" Theater. She reported shea appeared before the Council members att the October 10. 2023, Town Council Meeting and requested the Town's assistance witht the submission ofa one-million-dollar grant from the Virginia Department of Housing and Community Development because the grant application cannot be submitted by ai non-profit organization. She reported that they did not receive that grant and she discussed some oft the issues. Dana Bartholomew stated shei is asking fora a support letter from the Town Council and the opportunity to reapply on behalf oft the Town. She discussed the other opportunities the DAW Theater may pursue if On motion of Fleet Dillard, seconded by Kay Carlton. Council voted unanimously to grant permission to Town Manager Pollitt to approve. reapply and submit the grant application on behalf of the DAW Theater  they are not awardedt the grant. There was some discussion.  and draft al letter ofs support for this project. Votes were cast as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard: RICHARD WIATT,VHB  Aye Aye Aye  Kenneth A. Gillis: Troyi L. Balderson: Aye AnitaJ. Latane:  Aye Aye  Ricky Wiatt updated the Council members ont the Hoskins Creek project and he discussed the grants that they applied for. He reported the first phase ofs stabilizing the shoreline is tor remove the pilling, the and any ruble and builda as stone wall tightly behindt the pumps station and install a living grass shoreline. pier He reported the shoreline will create al bulkhead to help create less erosion and sediment. He reported that thel kayak launch will be American Disability Act accessible and incorporated into the shoreline. He reported that they will not be able tot begin any activities int the water until after. June 30" because itis spawning season for the Atlantic surgeon. He updated the council members ont the VDOT entrance  roadway.  There was some discussion. into closed session.  Mayor Gladding statedt that concluded the agenda items and now council will entertain a motion tos go Onr motion of Troy L. Balderson, seconded by Anita. J. Latane. the Tappahannock Town Council voted toc convene ina a closed meeting to discuss personnel exemption and acquisition ofr real property exemption ina accordance witht the Virginia Freedom of Information Act. Pursuant to Section 2.2-3711 A.I and A.3 oft the Code of Virginia. 1950, as amended for discussion of personnel exemption anda acquisition of real  MOTION FOR CLOSED SESSION  property exemption. Votes were cast as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth. A. Gillis: Troy L. Balderson: Aye Anita. J.I Latane:  Aye Aye  The meeting reconvened about 10:30 p.m.  CERTIFICATION OF CLOSED MEETING  On motion of1 Troy L. Balderson. seconded by Anita. J.I Latane. Council certified that WHEREAS. the Tappahannock Town Council has convened ac closed meeting on this date pursuant to an affirmative recorded vote and ina accordance with the provisions of the Virginia Freedom of Information. Act: and WHEREAS, Section 2.2-3712(D). oft the Code of Virginia requires a certification by the Tappahannock Town Council that such closed meeting was conducted in conformity with Virginia law.    COUNCIL MEETING..  .MAY13, 2024  177.  NOW, THEREFORE BEI ITI RESOLVED by the Tappahannock Town Council this 13th day of May, 20241 hereby certifiest that, to the best of each members knowledge, (1) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussedi int the closed meeting tov which this certification resolution applies, and (2) only such public business matters as were identified int ther motion convening the closed meeting pursuant to Section 2.2-3711 paragraph A.l personnel exemption and Section 2.2-3711 A.3. acquisition ofr real property exemption and were heard, discussed,  or considered by the Tappahannock Town Council.  Certification as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth A. Gillis: Troy L. Balderson: Aye Anita. J.I Latane:  Aye Aye  NEWBILLI DRIVE  On motion of Fleet Dillard, seconded by Kay Carlton, Council voted unanimously pursuant to the contract Council authorizes Town Manager Pollitt to complete the closing on the real estate located at  2187 Newbill Drive. Votes were cast as follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth. A. Gillis: Troy L. Balderson: Aye Anita. J.I Latane:  Aye Aye  HOSKINS CREEK PROJECT  On motion of Fleet Dillard, seconded by Anita. J.I Latane, Council voted unanimously to authorize Town Manager Pollitt and. Jim Noel to negotiate ar non-binding letter ofi intent with any third party fort the  potential development of the Hoskins Creek property.  Votes were cast asf follows: Kay Carlton: Carolyn Barrett: Fleet Dillard:  Aye Aye Aye  Kenneth A. Gillis: Troy L. Balderson: Aye Anita. J. Latane:  Aye Aye  CHIEFOFTHETAPPAHANNOCK POLICE! DEPARTMENT  Councill Member Dillard made a motion which was seconded by Kay Carlton to appoint Thomas D.  Carter as Chief of Police for the Tappahannock Police Department. The Town Clerk had a question regarding the! length oft the term. Council Member Dillard amended the motion tot the following:  There was some discussion.  TOWNI MANAGER POLLITTAUTHORIZED TOOFFER1 THEAPPOINTMENTFOR CHIEF OF POLICE FOR TAPPAHANNOCK POLICE DEPARTMENT. On motion ofl Fleet Dillard, seconded by Kay Carlton, Council voted to authorize Town Manager Pollitt the offer the appointment of Chief of the Tappahannock Police Department to Thomas D. Carter to become effective upon the departure of Acting Chief Anothny. J."A.J." Panebianco.  Votes were cast as follows: Kay Carlton: Carolyn Barrett: FleetI Dillard:  Aye Aye Aye  Kenneth. A. Gillis: Troy L. Balderson: Aye Anita. J.I Latane:  Nay Nay  Therebeingr noi further business, the meeting was adjpurned around 10:45 p.m.  WaykSad Patsyl K. Sdates, Town Clerk  aye