178.  JOINTE PUBLIC HEARING..  MAY2 22, 2024  JOINT PUBLIC HEARING MAY 22, 2024 6:00 P.M.  TOWN COUNCIL PRESENT: Mayor: Council Members: Town Manager: Town Clerk: ABSENT Viçe! Mayor: PLANNING COMMISSION PRESENT Chair: Vice Chair: Commission Members: ABSENT Commission Members: VISITORS: Michael Stapor, Summit  Roy M. Gladding Kay Carlton Carolyn Barrett Fleet Dillard Kenneth A. Gillis Troy L. Balderson Eric Pollitt Patsy K. Scates Connie Dalton AnitaJ J.I Latane Timothy Bradshaw Dianna Carneal Elaine Hilowitz Marial Pitts David Hammond  Community Development/Zoning: Administrator:  AJ Joint Public Hearing of the Tappahannock Town Council and the" Tappahannock Planning Commission was held on! May 23,2024, at 6:00 p.m. int the Tappahannock Municipal Building. The hearing was advertised int the Rappahannock Times fort two consecutive weeks, May 8,2024, and May 15,2024,as The purpose oft the. Joint Public Hearing ist to consider the following adoption oft the FOUR (4) following To approve and amend tot the Tappahannock Zoning Ordinance Article IX, Part II, Special Overlay District - Chesapeake Bay Preservation (CBPA)Overlay District to establish anl Intensely Developed Areas (IDAs) to allow exceptions as permitted by the Chesapeake Bay Act and adopt accompanying policy on application ofTown Zoning Ordinance Provisions regarding Intensely Developed Areas. Thea adoption oft the 2024 Technical Update tot the Comprehensive Plan for the Town of Tappahannock. This update provides technical and formatting updates tot the 2014 Comprehensive Plan, the plan does not Amendment to the Tappahannocki Zoning Ordinance Article III, Administrative Mechanisms, Sec. 22-17 b. Appointment and' Terms of] Planning Commission Members:and Change the Tappahannock Town Code of Ordinances: Chapter2.Articlel IV, Division 2,Sec.2-121b) To approve and amend both Zoning Ordinance: Article III, Administrative Mechanisms, Sec. 22-17b. Appointment and Terms ofl Planning Commission Members; and the Tappahannock Town Code of Ordinances: Chapter 2, Article IV, Division 2, Sec. 2-121 (b)- Creation; appointment, terms, removal of members; to reflect that the Planning Commission shall consist of eight total members, five voting Amendment to the Tappahannock Town CodeofOrdinances: Chapter 58.A Article V.J Division 4, Sec. 58-263 - Prohibited Discharge into Public Sewer Specially and Sec. 58-264 Grease, Oila and Toa approve and amendt the Tappahannock Town Code of Ordinances: Chapter 58, Article V, Division 4, Sec. 58-263- - Prohibited Discharge into Public Sewer Specifically and Sec. 58-264 Grease, Oil and Sand  required by Title 15.2-2204 oft the 1950 Code of Virginia, as amended.  items.  Ana amendment to the' Tappahannock Zoning Ordinance:  Technical Update to the 2024 Comprehensive Plan  include any policy changes.  Creation; appointment, terms, , removal of members;  members, and three non-voting members.  Sand interceptor    JOINTE PUBLIC HEARING.. and treatment plant.  MAY22,2024  179.  interceptor to protect the Towm'sinfastructure relative tot the requirements for grease interceptors in order toy prevent the accumulation of fats. oils, and grease (FOG) within the wastewater collection systems  CALLED' TOORDER Mayor Gladding called the meeting to order.  Chair Bradshaw called the Planning Commission Meeting to order.  CHESAPEAKE BAY PRESERVATION (CBPA) OVERLAY DISTRICT- INTENSELY Mayor Gladding stated the first item ont the agenda for discussion is an amendment tot the Tappahannock Zoning Ordinance to approve and amendt tot the Tappahannock Zoning Ordinance Article IX, Part! II, Special Overlay District - Chesapeake Bay Preservation (CBPA)Overlay District to establish an Intensely Developed Areas (IDAs) to allow exceptions as permitted by the Chesapeake Bay Act and adopt accompanying policy on application of Town Zoning Ordinance Provisions regarding Intensely  DEVELOPED. AREA  Developed. Areas. There were none. Council members. have any issues with this item. There were none.  Mayor Gladding asked for any public comments.  Mayor Gladding asked for any comments from the Planning Commission members and from the" Town Chair Bradshaw reported that the planning commission members have discussed this item and they do not  Mayor Gladding askedi for any comments from the Town Council Members.  PLANNING COMMISSION. NUMBER OF MEMBERS  Mayor Gladding statedt the next items ont the agenda for discussion isa an amendment toi the Tappahannock Zoning Ordinance. Article III, Administrative Mechanisms. Sec. 22-17b. Appointment and Terms of Planning Commission Members: and Change the Tappahannock Town Code ofC Ordinances: Chapter 2. Article IV, Division 2, Sec. 2-121(b) Creation: appointment. terms, removal ofr members. Mayor Gladding reported that the request is to change the number oft the members of the planning commission to consist ofe eight total members. five voting members and three non-voting members.  Mayor Gladding asked for any public comments.  There were none.  Mayor Gladding asked for any comments from the Tappahannock Planning Commission members or Chair Bradshaw reported that thisi item was discussed at the March 6, 2024, meeting. He understands  from the Town Council members.  therei isat thirty-day window from the time of the request to approval.  PROHIBITED DISCHARGE INTOTHE PUBLIC SEWER GREASE, OIL ANDSAND Mayor Gladding stated the next item ont the agenda is Amendment tot the Tappahannock Town Code of Ordinances: Chapter 58, Article V. Division 4. Sec. 58-263 - Prohibited Discharge into Public Sewer Specially and Sec. 58-264 Grease, Oil and Sand interceptor To approve and amend the Tappahannock Town Code ofOrdinances: Chapter 58. Article V. Division 4. Sec. 58-263 - Prohibited Discharge into Public Sewer Specifically and Sec. 58-264 Grease. Oil and Sand interceptor to protect the Town's infrastructure relative tot the requirements for grease interceptors in order to prevent the accumulation of fats, oils, and grease (FOG) within the wastewater collection systems and treatment plant.  INTERCEPTOR (FOG)  Mayor Gladding asked for any comments from the public.  There were none.    180.  JOINTE PUBLICH HEARING..  MAY2 22, 2024  Mayor Gladding asked for any comments from the Tappahannock Planning Commission members or  from the Town Council members. There were none.  COMPREHENSIVE: PLANTECHNICALUFDATE  Mayor Gladding reported the last item for discussion is the Technical Update tot the 2024 Comprehensive Michael Stapor reported thej purpose oft the Comprehensive Plan documents was toi improve the layout and aesthetics, update all tables and charts tot the latesta available data, modernize maps by putting them in GIS, makei information about the Town and various organizations current and address planning commission comments for clarity to text. He showed some examples of how they improved thei material Michael Stapor, Summit reported that Comprehensive Plan does not change or update any policies or recommendations. He reported that minor edits were madet toi improve text clarity. He reported new data isr released every year, plan has been updated tot the 2021 American Community Survey or other latest Michael Stapor, Summit thanked the Town for the opportunity to work with them and asked fora any  Plan.  Mayor Gladding recognized Michael Stapor from Summit.  soitc could ber more easily understood.  sources and the mapsi include disclaimer about the Town's boundary discussion.  comments or questions. There were none.  Mayor Gladding asked fora any comments from the public.  Mayor Gladding asked for any comments from the Tappahannock Planning Commission members or Chair Bradshaw askedi ifther new data Mr. Stapor was refereeing to was demographic data. Michael Stapor stateds yes. He reported that the census is every ten years but the American Community survey is every: year andt they also aggregate the data every five years and they re-release ite every year to the most current data but itt typically comes out an entire year after it was taken. He reported stated that data was updated tot the most current as they could. He reported that the State Code ençourages you to Chair Bradshaw thanked Summitt fora ag greatj job andt thanked them for including the Planning  from the Town Council members.  update every five years.  Commission members recommendations.  Mayor Gladding thanked the commission members for all their hard work.  Mayor Gladding reported the Planning Commission members will take action ont thesei items att their. June 5,2024, meeting and then the Town Council Members will consider their recommendations. at the June Chair Bradshaw asked when the change request for the number of the planning commission to consist of eightt total members, five voting members and three non-voting members would take effect. Mayor Gladding stated it would take effect thirty days from the adoption date.  10, 2024, Town Council meeting.  Mayor Gladding asked fora any further comments. There was noi further business. ADJOURNED  Mayor Gladding adjourned the meeting. Chair Bradshaw adjourned the meeting. By  HtsykStr Patsy K. Scates, Town Clerk