Town of Onancock Town Council April 27, 2015 7:00PM  Call to Order and Roll Call:  Mayor Jones called the meeting to order at 7:00 PM and roll was called. Mayor Russell. Jones and Councilmembers' T. Lee Byrd, Catherine Krause, John Morgan, Sandra Fox and Fletcher Fosque were present. Councilmember. Joshua Bundick was absent. AI majority ofmembers were present anda a  quorum was established. The Pledge of Allegiance was recited. Meeting on April 15th 2015:  Consideration and Approval of the Minutes from the Regular March 231d 2015 and from the Special Mayor. Jones asked if there were any corrections, changes or additions to the March 23"d, 2015 With none, Councilmember Fosque made a motion to approve the March. 2310, 2015 meeting minutes as submitted. Councilmember Byrd: seconded the motion. The motion passed by unanimous voice vote. Mayor. Jones asked if there any corrections, changes or additions to the April 15th, 2015 meeting minutes With none, Councilmember Krause made a motion to approve the minutes as submitted. Councilmember  minutes.  meeting  as submitted.  Morgan. seconded: the motion. The motion passed. by unanimous voice vote.  Public Business:  a. Budget Supplement - appropriation of USDA Grant Funds for Equipment:  Town Manager Lawton explained that the town has grant monies left over from the USDA-Rural Development from the Septage Receiving Facility Project. The town was able to negotiate with USDA to expend the left over monies. USDA agreed to allow the town to use the remaining funds for equipment and paint to fix up the town'ss sewage treatment plant. The new equipment has been purchased and town staff will do the required painting. Mr. Lawton explained that the town has already received the funds from USDA. Mayor. Jones asked if council had any questions or comments ont this issue.  With none, Councilmember Morgan made a motion to approve a supplemental appropriation to the FY15 Budget to Fund 51 Revenue - Miscellaneous Revenue and Fund: 510 Expense - Equipment, both in the amount of $38,890.00. Councilmember Byrd seconded the motion. The  motion passed by unanimous voice vote.  b. FY16E Budget:  Mr. Lawton shared that he has received no additional comments regarding the FY16 Budget proposal since the March 23"d, 2015 council meeting. Mr. Lawton explained that a special Public  1    Hearing could be scheduled to discuss the budget in Mayi if council wished. Mr. Lawton shared that hei is confident that the proposed FY16 Budget is good. Mayor. Jones reminded council that at the previous council meeting it was the consensus to do the Public Hearing at an already scheduled upcoming council meeting. Mr. Lawton shared the proposed new sewer rates with council and explained thati it would also need tol be discussed during the Public Hearing for the Councilmember Fosque made a motion to hold the Public Hearing on the budget at the regularly scheduled. May council meeting. Councilmember Fox seconded the motion. The motion passed  budget.  byu unanimous voice vote.  Proposed Sewer Agreement with Accomack County:  Mr. Lawton shared that on Friday, April 24", 2015, council was sent a copy oft the town's edits to the sewer proposal from Accomack County. Mr. Lawton asked council if they would like to enter into closed session to further discuss the revisions. Mr. Lawton also shared that he would like to return the agreed upon proposal to Accomack County tomorrow, April 28+, 2015, since Accomack County had asked fora a response toi the proposal no later than April 30, 2015. Councilmember Byrd stated that he did not see the need to go into closed session. Mr. Lawton stated that council chose the proposal titled "Lowest Town Rate". This proposal would give Accomack County the same rates that town residents would be charged. Mr. Lawton shared that the edits to the original county proposal were approved by the town attorney, John Custis, and that the revision mostly addressed environmental issues with certain flow requirements that the county would be required to maintain. Another edit would guarantee that the contract would be good for 40years. Mr. Lawton recommended that council approve the revised proposal and have iti forwarded to the Accomack County tomorrow, April 28,2015.  Mayor. Jones asked council if they had any comments about this issue.  With none, Councilmember Krause made a motion to approve the proposed Sewer Agreement between the Town and Accomack County. Councilmember Byrd seconded the motion. The  motion passed by unanimous voice vote.  Public Comment:  Mr. Eric Dodge, Meadville Drive, asked council what the "Lowest Town Rate" proposal meant. Mayor Jones explained that this particular proposal did not address any specific numbers for rates, just that the county will be changed whatever rates the town residents are charged for the same amount oft flow. Jay Davenport, Popular Cove, asked when the town can expect a response from the county on the revised proposal. Mr. Lawton shared that there is no specific timeframe for that.  Planning Commission Report: No Report. Marketing Committee Report:  Councilmember Morgan explained that Ms. Nancy. James, Marketing Committee Member, is here this evening to review the St. Patrick's Day Parade from March 15"h, 2015. Ms. James shared that the parade was a huge success and that the parade was completely funded by sponsorship dollars. Also, a 5K walk  2    was added to the day'se events in coordination with Riverside! Shore Memorial Hospital. Ms. James thanked the town's staff fort the efforts in helping to make the parade as success as well as the volunteers. Ms. James stressed that this is event is made possible through cooperative relationships between the town, Onancock Marketing Committee members, volunteers and sponsors.  Personnel Committee Report: No report.  Waterfront Committee Report:  Councilmember Byrd shared that the committee had a meeting on April 14", 2015. The committee welcomed Councilmember Fosque to the group. The Wharf Fuel Tank was discussed. Mr. Lawtonand Harbormaster Kelly have been working towards resolving the Stop Work Order that Accomack County Councilmember Byrd shared that the boat ramp has been repaired andi is open for business. Councilmember Byrd reminded council that the ramp repair is only temporary and that a more Councilmember Byrd shared that Harbormaster Kelly has already made 107 reservations of slips at the  issued.  permanent solution will need to be sought in the future.  wharf. Mayor's Report: No report.  Town Manager's Report:  1. Mr. Lawton shared that he met with the Virginia Department of Transportation (VDOT) recently and that with VDOT's help the town is coming up with a plan for town maintained roads to be brought up to a certain standard so that' VDOT could take them over. Currently, VDOT can take- over a quarter mile of road a year. The town would need to make certain repairs to these roads prior to' VDOT1 taking them over. The town would also have to guarantee them the right-of-way. VDOT came to the meeting with al list of town maintained roads that they could potentially 2. Mr. Lawton explained that an engineer had to be hired to assist the town with getting into compliance with Accomack County'sg guidelines for allowing us to continue with the construction oft the gas tank at the wharf. The estimate for the engineer's services is $800 which is not too high and our grant from the Virginia Port Authority may be able to cover the additional cost for 3. Mr. Lawton shared with council that a new business has applied for their town business license, 4. Mr. Lawton shared a proposal that the Onancock Business Civic Association (OBCA) which was brought to the town today. OBCA would like some improvements done to the town gazebo. They are proposing that they donate $1,5001 to the town to improve the gazebo's roof. Town  make theirs.  the project. Loblolly Bakery.  3    staff will come up with some estimates for the repair along with a timeline to present to council. Mr. Lawton thanked OBCA for the offer and hopes to get them answer: shortly. Councilmember Fox asked Mr. Lawton what entity was currently paving some oft the streets in town. Mr. Lawton explained that' VDOT was the responsible party and that the paving was initially supposed to be done last year. Councilmember Fox asked whose response fors sidewalk maintenance. Mr. Lawton Councilmember Morgan asked if there has been any change in status regarding having Pep-Up puta mobile gas tank at the Wharf. Mr. Lawton shared that there has been some discussion regarding this  stated that typically' VDOT maintains sidewalks.  issue but no final details to date. Mayor and Town Council Comments:  Councilmember Byrd thanked Councilmember Krause forl leading the Christmas Homes Tour Committee Councilmember Krause and Fosque commented on the Christmas Decorations Committee, stating that they are working on getting some new items in place this year to build off ofi in the following years. Councilmember Morgan thanked Nancy. James again for here efforts during the St. Patrick's Day Parade.  for this year.  Closed Session (Contract Negotiations!:  None. Adjourn:  Councilmember Fosque made a motion to adjourn. Councilmember Fox seconded the motion. The  motion passed by unanimous voice vote. The meeting was adjourned at 7:44P PM.  -  Lisa  Beh  Aw  4