Onancock Town Council Meeting  AGENDA AUGUST 24, 2015 7:00 p.m.  1. Call to Order and Roll Call 2. Pledge of Allegiance 4. Public Business:  3. Consideration and Approval of Minutes from the Regular Meeting on July 27,2015.  a. Pricing methodology for fuel at the wharf. b. Accomack Community Band BZAAppointments  5. Public Comment  6. Planning Commission Report - Fletcher Fosque 7. Marketing Committee Report - John E. Morgan 8. Personnel Committee Report 9. Waterfront Committee Report-' T.L Lee Byrd 10.Christmas Committee- Catherine Krause 11. Mayor's Report 12. Town Manager's Report 13. Mayor and Town Council Comments 14 Closed Session (ifneeded)  15. Adjourn    Town of Onancock Town Council July 27'2015 7:00PM  Call to Ordera and Roll Call:  Mayor. Jones called the meeting to order at 7:00 PM and roll was called. Mayor Russell Jones and CouncimembersT. Lee Byrd, Catherine Krause, John Morgan, Sandra Fox, Joshua Bundick and Fletcher Fosque were present. All members were present and a quorum was established.  The Pledge of Allegiance was recited.  Consideration and Approval of Minutes from the Regular Meetings on May 28+, 2015 and. June 22"d Mayor. Jones asked if there were any changes, corrections or additions to any of the above listed With none, Council Byrd made a motion to approve the Minutes as submitted. Councilmember Bundick  2015 as well as the Emergency Meeting on June 30th ,2015:  Meeting Minutes.  seconded the motion. The motion passed by unanimous voice vote.  Public Business:  a. Supplemental Appropriation; Tree Board $1,235: Mayor Jones explained the Tree Board had been given a wooden kayak. They held a raffle for the kayak sO that the proceeds could be put Ms. Ann Nock, Market Street, shared that the Town does not budget enough money for Tree Councilmember Krause made a motion to approve a supplemental appropriation; for the Tree Board (Misc Revenue 103189.0401/Tree Board Expenditures 104001.5804) in the amount of $1,234.00. Councimember Bundick seconded the motion. The motion passed by unanimous  towards Tree Board initiatives. Board initiatives.  voice vote. b. Carry Forwards:  1. Gas Pump Project: Mayor. Jones explained that these monies need to be brought forward to the current budget sO that the vendor may be paid in the current fiscal year. Councilmember Byrd made a motion to carryforward) funds from FY 15toF FY16i in the amount of $82,000 to complete the gas tank and pump project at the wharf. Councilmember Fosque seconded the motion. The motion passed by unanimous voice vote. 2. Building Maintenance: Mayor. Jones explained that this is not an already budgeted item but the Onancock Business Civic Association has come forward with some funds to help repair the roof on the gazebo and that the Town would also need to put forward some money for Councilmember Bundick made a motion to carry forwardj funds from FY 15 to FY16 in the amount of $5,000 from line item. 106034.6027 to complete repairs on the gazebo in the  the project to be completed.  1    Town Park. Councilmember Fox: seconded the motion. The motion passed. by unanimous  voice vote. BZA Appointments:  Mayor Jones explained to Council that all of the previously appointed members of the Onancock Board of Zoning Appeals have expired terms. This is currently an issue since the Town has recently received two appeal requests. Mayor. Jones explained that Town Manager Lawton has spoken with the. Judge'sA Assistant and that they have asked Council to get an approved list of possible appointees together and submit that list as an Order to Accomack County Circuit Court. Mayor. Jones continued on to say that all but one oft the previous members have agreed to be reappointed to the Board. Mayor. Jones believes that since the list is incomplete, the matter should be tabled until ai final name can be secured. The concern being that without the final name the list Council would need to file an additional Order with the Circuit Court to complete the Board. Mayor Jones stated that he feels it would be best to wait until the Council could Mayor. Jones also asked the audience to come forward with possible names of individuals that  present at full list to the. Judge.  may be interested in being on the Board.  Public Comment:  Mrs.. Janet Fosque, Market Street, commented on the gas tank having a nice look to it. Mr.. Jay Davenport, Popular Cove, asked ift the Town had an answer to Mr. Pearsall's concern froma previous Council Meeting regarding the Wharfmaintaining a set number of berths specifically for the  Watermen.  Mayor. Jones shared, none to date. Planning Commission: No meeting.  Councilmember Fosque expressed his concern with non-conforming signage in Town. Councilmember Krause suggested that the Town take a more active role ini informing residents and  businesses of the ordinances, possibly through the Town website. Councilmember Foque agreed that iti is a matter of educating those in Town.  Councilmember Bundick suggested having a "Did You Know" section on the website that gets updated  monthly. Marketing Committee: No Meeting. Waterfront Meeting:  Councilmember Byrd shared that Waterfront had a meeting on. July7". There have been several strides in the gas pump project over the past several days. Mid-Atlantic Petroleum has been working diligently  2    on the pump and once the pressure test is complete they can start work on the electrical component. Councilmember Byrd also shared that the Onancock Business Civic Association has put a list together of  The project is projected to be completed on Friday, July 31st.  volunteers that will taxi Wharf boating guests places such as Food Lion.  Christmas Decorating Committee:  Councilmember Krause shared that the committee has been hard at work evaluating the hardscape and thei infrastructure of the Town sO that they can comprise a comprehensive plan for Town Christmas Mrs. Janet Fosque, committee member, shared that the committee has prepared a timeline for what will be purchased and when, to brighten up the Town decorations. This timeline of goals was put Councilmember Byrd shared that the group that decorated the Ames Street Bridge last Christmas is Mrs. Fosque encouraged the group to work together foramorei thoughtful looking approach to Town Councilmember Morgan suggested that the Town offer up certain poles in Town for sponsorship which Ms. Ann Nock, Market Street, asked the committee to try to incorporate a boating theme in the  Decorations.  together after researching committee goals and infrastructure limitations.  looking to expand their efforts in 2015.  decorations.  may help to cut the cost of decorations for the Town.  decorations. Mayor's Report:  Mayor. Jones explained that the delinquent vehicle decal & personal property notices that went out at the end of June have been very effective. The Town has collected over $1,000 in delinquent personal property taxes and over $5,000 in decals fees. Mayor Jones and Town Council thanked Ms. Weeks for Mayor. Jones also shared that there will be three vacant seats on Town Council this coming year. Mayor Jones wanted to encourage the audience to share that information with those who may be interested in  her efforts with this initiative.  running for Council. Town Manager Report: Absent.  Mayor and Town Council Comments: plan together on behalf of the Town. volunteers together for the Wharf.  Councilmember Morgan thanked the Christmas decorating committee for taking the time to put this Councilmember Byrd thanked the Onancock Business Civic Association again for getting the list of  3    Closed Session:  Councilmember Byrd made a motion that Town Council convene a Closed Meeting for the purpose of holding a discussion of personnel, pursuant to Section. 2.2-3711 (A)(1) oft the Code of Virginia of 1950, as amended. Councilmember Bundick. seconded the motion. The motion passed by unanimous voice vote.  Town Council went into Closed Session at 7:56 PM.  Councilmember Bundick made a motion that Town Council reconvene. in Open Meeting, and that a roll call vote be taken and recorded on this motion: sO that each member who voters in favor shall, thereby, certify compliance with all of the matters identified in Section 2.2-3711 (D) of the Code of Virginia of 1950, as amended. Councilmember Krause seconded the motion. The motion passed. by unanimous  voice vote. T. Lee Byrd Sandra Fox John Morgan  (Yes/No (Yes/No (Yes/No  Fletcher Fosque Joshua Bundick Catherine Krause  (es/No (Ves/No (es/No  Town Council reconvened at 8:15 PM.  Adjourn:  Councilmember Byrd made a motion to adjourn. Councilmember Fox seconded the motion. The motion  passed by unanimous voice vote. The meeting adjourned at 8:16 PM.  Russell Jones, Mayor  Lisa Weeks, Deputy Clerk  4    SUGGESTED MOTION:  Mr. Mayor, Imove to adopt the methodology for  pricing gas and diesel products at the town wharf as outlined in staff's  recommendation in this memorandum.  AGENDA  TOWN COUNCIL  AUGUST: 24, 2015  SUBJECT: Methodology for determining pricing of gas and diesel products at the  Onancock Wharf. RECOMMENDATION:  Staffrecommends the following methodology for  determining gas prices. Staff recommends that 50 cents be added to the price being charged to the Town for the gas and diesel products. This will be the "cash price". An additional 3% will be added to the cash price in order to cover bank charges for TIMING: Staffhas already incorporated this methodology in the current pricing  the credit card. This will be known as the "credit price".  methodology until confirmed or changed by Town Council.  DISCUSSION:  Staff: G. Cabell Lawton, IV Town Manager  Attachment: Copy:    SUGGESTED MOTION: Mr. Mayor, Imove to request the appointment ofMr. Caleb Fowler, Ms. Carolyn Richadson, Ms. Maphis Oswald, Mr. Tom Reinerth, and  Mr. Duke Shanahan for a four year term on the BZA.  AGENDA  TOWN COUNCIL  AUGUST: 24, 2015  SUBJECT: Appointment ofthe members of the Board of Zoning Appeals have served on the BZA in the past. All five members have agreed to be  RECOMMENDATION:  Staffrecommends appointing those members who  reappointed.  TIMING: This request for appointment will be sent to the Circuit Court for the Judge's approval. The Town Attorney will have to prepare an order for his signature. There will also need to be an orientation meeting ofthe BZA to discuss the purpose and scope ofthe Board. There is a possible request for a Variance sO a properly  appointed BZA needs to be installed.  DISCUSSION: None. A previous request was rescinded once another solution  was identified and accepted by the landowner.  Staff: G. Cabell Lawton, IV Town Manager  Attachment: Copy:    ONANCOCK POLICE DEPARTMENT Summary of Police Activities for  July 2015  Events initiated: July- June- May-  903 1,068 947  Traffic Enforcement:  Number of Summon(s) issued- Number of Warning(s)-  60 12 686  Business, / Citizen-  (Complaints, assist, checks, and special patrols)  Court:  Number of times attended- Amount of fines-  2 $3,568.00  Criminal Cases  Reportable Offenses: Counterfeit Currency Assault Stolen Vehicle Larceny Vandalism Unattended Death Trespassing Domestic B&E Drunk in Pubic Suicide  #of 3 3 1 7 1 1 2 1 1 1 1