Onancock Town Council Meeting  AGENDA April 25th,2016 7:00 p.m.  1. Call to Order and Roll Call 2. Pledge of Allegiance 4. Public Business  3. Consideration and Approval of Minutes from the Regular Meeting on March 28th,  2016a and from the Special Meeting on April 18th,2016. a. Public Hearing on the FY17 Proposed Budget  b. Public Hearing on the proposed amendments and additions to Town Code, Chapter 13. Motor Vehicles and Traffic, Article II. Sopping, Standing and Public Hearing on the proposed creation of Chapter 23. Zoning, Article XXI. d. Approve the contract with James Elliott, Attorney atl Law, for delinquent real e. Close the town's Rehabilitation Fund bank account and move those monies to Adopt the Resolution entitled, "Member Contributions by Salary Reduction for Counties, Cities, Towns and other Political Subdivision".  Parking.  estate tax collection. the General Fund account.  5. Public Comment  6. Planning Commission Report - Fletcher Fosque 7. Marketing Committee Report - John E. Morgan 8. Personnel Committee Report 9. Waterfront Committee Report - T.I Lee Byrd 10. Holiday Committee - Catherine Krause 11. Mayor's Report 12. Town Manager's Report 13. Mayor and' Town Council Comments 14 Closed Session (ifneeded)  15. Adjourn    Town of Onancock Town Council March 28",2 2016 7:00PM  Call to order and Roll Call:  Mayor. Jones called the meeting to order and roll was called. Mayor Russell. Jones and all  Councilmembers were present, a quorum was established.  The Pledge of Allegiance was recited.  Consideration: and Approval of Minutes from the regular meeting on February 22"d 2016: Mayor. Jones asked ift there were any changes, corrections or additions to the meeting minutes as submitted. With none, Councilmember Fosque makes a motion to approve the minutes as submitted, Councilmember Fox seconds the motion. The motion passed by unanimous voice vote.  Public Business:  a. Presentation: Accomack County Registrar's Office, Patty' White. The number one reason for concern and wanting to move the polling place from our town office is the amount of space. The law requires that all polling locations are accessible to all voters in the county, especially handy cap. There is new equipment that takes up more space, and the room does not flow asi it should. Mrs. White explains that they are in need of more space, to make voting easier and more private for the voters. This coming November they are expecting more than normal, and will need more voting booths to accommodate. There are some voters who stay ini their car, while a voting official attends to them curbside. District 701 whichi is the entire Onancock area, the entire area has 1,992 voters, town residence make up: 1,032 of that number. The town elections will: still be held in this building. Patty explains that the two biggest issues are parking and the size of the room. The two locations up for consideration are Nandua Middie School and Nandua High School. Councilmember Fosque asks if Onley voters will be going there to vote as well, the answer is yes. He also asks ift this will save money, Mrs. White explains thati it will in the long run. Councilmember Fox asks ifs schools will close fore elections now, Patty White says yes they will close. Accomack County Public Schools are always closed for November elections. Councilmember Krause questions who made this decision, The Chief of Elections and her board went to each voting location and took into consideration the size and flow of the rooms. The Board of Supervisors make the ultimate decision. The chief ofe elections, Nancy Stephens explains that because of the small size oft the room, when people stop to talk and graze, it really creates a problem to stay organized. Election official. Judith Greer also comments, ifitr rains, there is nowhere to stand if the line is out the door. Patty also explains that the size of the door may also be an issue if iti is not large enough forav wheelchair. Councilmember Byrd asks if this has taken in other parts of the state, and howi it affects the voting. Mrs. White explains that they send out  1    notices, advertise in the paper and post signs as the old polling place on election days. She does not thinki it effects voting. She explains there is also an election website that shows the change. Councilmember Fox asks, will this eventually happen. They say yes. Mayor Jones asksi ift the new voter cards specify where you go to vote. The voter card will identify where you vote for municipal and for larger elections.. Jay Davenport asks what the complaints were, she explains that most oft the complaints were legal complaints, parking and the size of the room. Patty White says the goal is to make this change by the November 2016 b. Eastern Shore Tourism Report by Kerry Allison. Kerry Allison presented a power point that showed us the reginal data for Northampton and Accomack Counties. In 2014 Virginia was the fastest growing tourism for the 2"d, yeari in a row. Since 2009 tourism and seasonal jobs are up by 9%. The growth lodging taxi is up by 43%1 for 2009-2014. The tourism website has had many new views with a 696% increase. The new consumers want simplified trip planning, they are working to give them authenticity. Kerry explains how being on Trip Adviser, Yelp and Google can reallyi increase their business. The new consumer will be using their smart phones to find local eateries and activities. Councilmember Byrd questions how google and trip advisor works. Kerry explains that it's the business owne'sresponsiilily to take control of their accounts online. Once they have seti it up, visitors will rate and review their trips.. Jay Davenport comments that the locals should also make reviews on our local restaurants to help visitors see which restaurants are rated the highest. Councilmember Fosque shows his concern for all the closed businesses on google, he says it can be confusing for visitors. Kerry explains that it's the business owners responsibility to take the account down once they are no longer in business. Mr. Rick Turner asks if the tourism group has anything specifically for boaters. She explains they did a special run ont the marinas and shared links from the Chesapeake Boater group. Mayor. Jones explains that we are working Presentation of the FY2017 Budget Recommendations. Interim Town Manager Mr. Bill Whitley presents his recommendations for 2017. Mr. Whitley starts his presentation explaining the budget is balanced, he is not proposing any tax or feei increase. Accomack County conducted a general reassessment of real property that became effective on January 1, 2016. The assessed value of real property in the Town of Onancock was included in this new assessment. Real property values decreased by an average of slightly under 2% due to this reassessment. Due to the reassessment, the tax rate needed to equalize the amount of funds received in the current budget is 27 cents, 2 cents higher than the current rate. This is the rate proposed to support this budget. This means that the real estate tax bills for residents will be identical in the proposed budget as they are currently, assuming their assessments did not change. The General Fund revenues have increased by 9% int this proposal. Increases are: seen in personal property tax collections, utility and cellular tax collections, and thel business license tax as well as law enforcement revenues received from the state. There will be a 3% payi increase for the town employees. Mr. Whitley has suggested as a cost reduction measure, eliminating the current position of Maintenance Supervisor.Ifeel the 2 employees in your maintenance department can report directly to  elections.  on collaborations with Cape Charles.  2    the Town Manager with no reduction in service delivery. This decision will save $64,216 for the town. Mr. Whitley also explains that the revenue from the Wharf operation exceeds the expenditures by a little less than $10,000; a very positive sign. Interim Town Manager continues explain the 2017 Budget "Thave included $139,700 in the Water and Sewer budget from the General Fund to balance this budget. This was necessary because, as you know, you do not generate sufficient revenues from water: and sewer rates to balance this budget. Ido expect this situation to improve next year once the hospital opens. Expenditures in the General Fund increase by 6% in this recommendation. Major items affecting General Fund expenditures include salary increases (3%), the transfer to the Water and Sewer Funds( ($139,700) and the purchase ofa a new police vehicle (our portion- $15,000.)lhave included the requested funds for the Welcome Banners. Ihave added funds to the Community Promotions line items to better reflect actual expenditures. Ihave added funds to pay for an existing loan repayment for police vehicles. The total budget is al little under: 1.3 million dollars. Councilmember Byrd comments on the receptor, Boggs and others will bring us a percent of solids based on the fluids we have to offer. He thinks the hospital will be very helpful. Councilmember Fosque asks what the difference is for the collection of Transient and Occupancy tax, what we collected versus what is expected. Interim Town Manager Bill Whitley explains that this is based on estimates thus fari in the year. Councilmember Krause, request to change the Christmas fund to Holiday. She also asks for an increase of the Holiday budget to $8,000. The Holiday committee is on a three year plan. Kathy Boyd questions the amount for the tree board, and asks for an increase. Bill Whitley explains that the recommended amount for the tree boardi is an increase. d. Discussion of the Bi-Monthly Utility Billing by Interim Town Manager Bill Whitley. Mr. Whitley explains how some bills can be extremely high for the three month period. If we broke the billing down to bi-monthly, the bills would be more manageable for our residents. This change can be done some without any extra cost to the town. It will help make collections more efficient especially with rental properties. The utility ordinance will need to be changed by the April meeting. We have hopes to make this change by July 1, 2016. Councilmember Krause also suggests letting customers paying online to help be more efficient. Councilmember Byrd makes a motion, Councilmember Krause seconds the motion. e. Discussion of Delinquent Real Estate Tax Collections presented by Interim Town Manager Bill Whitley. Mr. Whitley encourages us to work with Mr. James Elliot. He has worked with him in the past, and his program is very effective. There is no extra cost to the town. Councilmember Byrd asks if Mr. Whitley has talked with local towns to check the collection rate, hel has not. Mayor. Jones explains that this program is very effective with no ties to the public. The town attorney has received a copy of the contract to review. Supplemental Appropriation VML, Safety Grant- -This grant will be spent on stand up safety lights to be used by the police department. Councilmember Krause makes a motion to approve, Councilmember Byrd seconds the motion. Alli in favor.  Alli in favor.  3    Amendment to the Personnel Policy. Martin Luther King Day and Presidents day will be added to office calendar as paid holidays. Councilmember Fox makes a motion to include these 2 holidays, Councilmember Bundick seconds the motion. All in Favor.  Public Comment:  Kathy Boyd from the marketing committee thanks Nancy. James for all her hard work on the St. Patrick's Day parade. It was a huge success this year. Mrs. Boyd also expresses her concern for the town's website and questions when we will be able to make the payments online. Mayor. Jones explains we have all the problems ironed out and we should be taking payments very soon. Her third concern is the harbormaster. This topic will be covered in the waterfront report. Councilmember Morgan gives his thanks to Nancy James and Kathy Boyd for the St. Patrick's Day Parade Plaques. Rick" Turner compliments the town on small details which make a huge impact on the towns look. He then questions if the town has an ordinance for how many people live in a residence. This is a state ordinance; the only  thing the town can doi is work with the landlord.  Planning Commission: No Report. Marketing Committee: Personnel Report: Closed Session. Waterfront Committee:  Report was covered during the public comment.  Councilmember Byrd reports that port authority ifapproved will help with advertisements for slip rentals. The new Harbormaster will be Ruth Melcher. Her background is impressive with retail, delegationa and teaching. The four Harbormaster Assistants will be Emma Hollandsworth and Alana Pruitt. These girls will be returning from last year. We have added two young gentleman, Jack Schrieber and Ben Farlow. The community board at the wharf will be used to advertise 2"d Fridays. We would also like to hand out goodie bags with information on all businesses in town; we have asked OBCA to help with these. The water way guide online will have Onancock Wharf as a featured marina.  Holiday Committee: Already covered. Mayor's Report: No report.  Town Manager's Report:  The town manager position applications will close March 31*. We currently have 40+ applications.  4    Mayor and Town Council Comments:  Councilmember Krause reports that the Geo Marker in the mosaic at the kayak landing is broken.  Closed Session:  Councilmember Morgan made a motion that Town Council convene a Closed Meeting for the purpose of holding, a discussion of the personnel, pursuant to Section 2.2-3711(A)(1) of the Code of Virginia of 1950, as amended. Councilmember Fox seconded the motion. The motion passed by unanimous voice  vote.  The meeting went into closed session at 9:03pm.  Councilmember Bundick made a motion that Town Council reconvene in Open Meeting, and that a roll call vote be taken and recorded on this motion sO that each member who votes in favor shall, thereby, certify compliance with all of the matters identified in Section2.2-3712D) of the Code of Virginia of  1950, as amended. Councilmember Fosque seconded it.  T.Lee Byrd John Morgan Joshua Bundick Adjourn:  (Yes/No Yes/No Yes/No  Catherine Krause Sandra Fox Fletcher Fosque  (Yes/No (Yes/No <Yes/No  Councilmember Byrd made a motion to adjourn. Councilmember Fox seconded the motion. All in favor.  The meeting adjourned at 9:45 PM.  Russell Jones, Mayor  Allison Hart, Deputy Clerk  5    Town of Onancock Town Council Special Meeting April 18", 2016 4:00PM  Call to Order and Roll Call:  Mayor. Jones called the meeting to order at 4:00 PM: and roll was called. Mayor Russell. Jones and Councilmembers' T. Lee Byrd, Catherine Krause, John Morgan and Joshua Bundick were present. Council Sandra Fox arrived at 4:03 PM and Councilmember Fletcher Fosque arrived at 4:07 PM. All members  were present and a quorum was established.  Closed Session:  Councilmember Bundick made a motion that Town Council convene a Closed Meeting for the purpose of holding, a discussion oft the personnel, pursuant to. Section. 2.2-3711/A/(1) of the Code of Virginia of 1950, as amended. Councilmember Byrd seconded the motion. The motion passed by unanimous voice Councilmember Bundick made a motion that Town Council reconvene in Open Meeting, and that a roll call vote be taken and recorded on this motion so that each member who votes inj favor shall, thereby, certify compliance with all of the matters identified in Section. 2.2-3712(D) of the Code of Virginia of  vote.  1950, as amended. Councilmember Fosque seconded it.  T. Lee Byrd John Morgan Joshua Bundick Adjourn:  Yes/No Yes/No Yes/No  Catherine Krause Sandra Fox Fletcher Fosque  Yes/No Yes/No <Yes/No  Councilmember Fox made a motion to adjourn. Councilmember Byrd seconded the motion. The motion  passed by unanimous voice vote. The meeting adjourned at 7:35P PM.  Russell Jones, Mayor  William Whitley, Interim-Town Manager  Lisa Fiege, Deputy Clerk    Public Business Items April 25"h Meeting  a. The Council will conduct the public hearing for the FY 2017 Town Budget at Monday'sr meeting. It has been properly advertised. Iwill make a brief presentation and then you can receive citizen comments. You are scheduled to adopt the budget at your May 23"d meeting. b. Asecond public hearing will be held concerning the amendments to the Town Charter concerning parking regulations. You will recall that the Police Chief reviewed these with you at your February meeting. He will be present to answer any additional questions you may have. After you conduct the hearing, you can adopt these changes. I would suggest making them At your March meeting, you discussed approving a contract with an attorney to develop and institute a delinquent tax collection program. Your town attorney has reviewed the contract and has told me he has no issues with it. The contract is enclosed and is ready for you to approve. d. For a number of years, the town has carried a separate bank account called the "Housing Rehabilitation Fund" lassume this was a fund created many years ago for aspecific project. A few years ago, the town used a portion of these funds. Isee no reason to maintain this separate fund and recommend to you that you adopt a motion at Monday' 's meeting transferring the funds in it to the Town's General Fund. In doing this, you will free up these funds for future use and this will give you a more accurate accounting of your financial reserves. lasked your auditors for their opinion on taking this action and they have signed off on it. e. As you know, your employees are members of the Virginia Retirement System. A few years ago, the General Assembly changed the requirements for employee contributions. In doing this, they now require certain certifications from member localities indicating that employees will be required to pay their portion of salary into the system. This is a requirement that must be  effective on and after. July 1*:.  completed by each jurisdiction.  Ifa any of you have questions about these items before Monday'smeeting, please let me know.    GENERAL FUND REVENUE  VDasot  Prop  %D Diferonce  DESCRIPTION REALF PROPERTY-CURRENT REAL PROPERTY DEL. PUBLIC SERVICE -REALTY PERSONAL PROPERTY- -CURRENT PERSONAL PROPERTY -DEL. PUBLIC SERVICE -PERS PROP PENALTIES LOCAL SALESTAX UTILITY TAX & CELLULAR TAX BUSINESS LICENSE TAX MOTOR VEHICLEI LICENSES BANK STOCK TAXES TRANSIENT OCCUPANCY TAX MEALSTAX TRASHCOLECTION: FEE TRAFFIC FINES INTEREST ON CERT & ACCTS RENTAL OF PROPERTY WATER TOWER ANTENNA RENTAL BOAT DOCKAGE FEES -MONTHLY BOAT DOCKAGE FEES -TRANS BOAT RAMP FEES RAMP ANNUAL DECALS WHARF GAS SALES WHARF OTHER WHARF ELECTRIC WHARF MISC REVENUE MISC. REVENUE LAW ENFORCEMENT FUNDS FIRE PROGRAMS FUNDING LITTER CONTROL GRANT VA COMM FOR THE ARTS HIGHWAY SAFETY GRANT PARADE REVENUE  Actual 2015 Budget FY2016 2/29/16: %YTD BudgetrYit: 2016102017 $292,097 $280,000 $282,555 101% $282,555.00 101%  $31,090 $20,000 $0 $14,000 $6,063 $20,000 $0 $2,200 $20,121 $20,000 $41,336 $70,000 $171,219 $145,000 $42,057 $34,000 $12,962 $14,000 $37,560 $22,000 $9,244 $9,000 $113,939 $100,000 $73,040 $72,000 $18,946 $10,000 $200 $1,000 $1,175 $1,000 $28,200 $29,000 $1,592 $4,000 $33,916 $40,000 $1,936 $600 $205 $200 $39,964 $36,000 $1,276 $750 $4,048 $5,000 $0 $0 $6,471 $25,000 $44,264 $35,000 $1,000 $8,000 $0 $800 $0 $1,500 $0 SO $0 $0  $3,224 16% $12,801 91% $3,006 15% $1,115 51% $2,878 14% $43,425 62% $95,885 66% $11,695 34% $7,070 51% $0 0% $9,421 105% $76,369 76% $48,840 68% $10,298 103% $0 0% $550 55% $28,200 97% $375 9% $26,281 66% $522 87% $70 35% $27,892 77% $1,028 137% $2,665 53% $153 0% $2,282 9% $21,942 63% $0 0% $0 0% $0 0% $0 0% $0 0%  $30,000.00 150% $14,000.00 100% $165,000.00 100% $20,000.00 100% $2,200.00 100% $20,000.00 100% $70,000.00 100% $170,000.00 $42,000.00 124% $14,000.00 100% $38,000.00 173% $20,000.00 222% $120,000.00 120% $74,000.00 103% $14,000.00 140% $1,000.00 100% $1,000.00 100% $0.00 $4,000.00 100% $50,000.00 125% $600.00 100% $200.00 100% $46,000.00 128% $750.00 100% $5,000.00 100% $0.00 $25,000.00 100% $46,000.00 131% $10,000.00 125% $800.00 100% $1,500.00 100% $4,500.00 $5,000.00  $130,513 $165,000 $160,230 97%  0%  0%  0% 0%  46 TOTAL $1,164,434 $1,185,050 $880,772 74% 1297,105.00 109%  Page 9    BUDGET 2016/2017 -SUMMARY  basof $13,070 $145,724 $360 $21,683 $195,990 $22,500 $2,755 $109,186 $60,686 $600 $16,757 $7,099 $123,521 $147 $9,842 $17,854 $0  D 152% 99% 911% 118% 111% 107% 100% 68% 109% 100% 100% 49% 100% 132% 139% 0%  G/F EXPENDITURES EXECUTIVE ADMIN LEGAL & PROF. SERV INSURANCE POLICE FIRE DEPT. MOSQUITO & WEEDS STREETS SOLID WASTE LITTER BLDG. & GROUNDS PARKS WHARF CHRISTMAS CONTINGENCY DEBT SERVICE TRANFER TO WATERISEWER FUND  Actual 2015 Budget FY 2016 229/2016: %YTD-2016 BudgetFY2017: 2016/20173  $ 24,110.00 $ 214,980.00 $ 1,290.00 $ 43,968.00 $ 326,746.00 $ 22,500.00 $ 2,890.00 $ 61,562.00 $ 155,690.00 $ 13.00 $ 28,060.00 $ 28,569.00 $ 135,492.00 $ 324.00 $ 27,126.00 $ 26,782.00  $26,787 $232,869 $1,290 $43,968 $308,458 $30,500 $19,771 $177,476 $89,550 $1,200 $10,500 $189,969 $5,700 $30,000 $26,762 $0 $1,218,200 $747,774  49% 63% 3% 47% 64% 74% 14% 62% 68% 50% 72% 68% 65% 3% 33% 67% 0%  $40,736 $230,249 $11,750 $51,700 $341,328 $32,500 $19,771 $121,070 $97,416 $1,200 $24,400 #DIV/O! $10,500 $92,341 $5,700 $39,662 $37,082 $139,700 61% $1,297,105 106%  SUB-TOTAL  Page 10    EXECUTIVE  Difference: 2016AND! 0.00% 0.00% 0.00%  Budgetry YIDasot %YTD:  DESCRIPTION  Actual 2015 $14,382 $1,100 $0 $8,362 $266 $24,110  2911 $9,285 $710 $0 $3,075 $0  su  65% $ 14,200 65% $ 1,086 0% $  MAYOR -COUNCIL COMPENSATION TRAVEL TOWN COUNCIL COMMAPROMOTION TREE BOARD (Town Beautification Com.)  $14,200 $1,086 $850 $13,454 $1,000 30,590 13,070  FICA  850  23% $ 21,600 37.71% 0% $ 3,000 66.67%  49%  0,736 24:91%  Page 11    ADMINISTRATION  %Difference 2016 AND 20175  YDaso, $73,341 $0 $5,611 $3,997 $15,114 $499 $1,228 $0 $16,750 $10,214 $173 $563 $1,714 $2,914 $0 $521 $3,781 $1,186 $4,484 $1,884 $1,750  Budget  DESCRIPTION SALARIES OVER-TIME COMP. FICA RETIREMENT-VRS HOSPITALIZATION GROUP LIFE INS.-VRS SUTA TRAINING AUDIT SERVICES OFFICE EQUIP. REP/MAINT PRINTING AUTO DECAL ADVERTISING POSTAGE TELEPHONE TRAVEL DUES-MEMBERSHIP OFFICE SUPPLIES MISC.  Actual: 2015 BudgetFY2016 2/29/2016 %YTD:2016 2017  $114,458 $0 $8,819 $6,766 $20,795 $732 $2,736 $420 $16,750 $10,453 $255 $4,110 $1,622 $4,968 $316 $1,226 $5,548 $3,103 $7,463 $3,011 $1,429  $125,989 $2,292 $9,638 $7,597 $24,279 $1,663 $1,386 $1,000 $17,000 $7,500 $275 $3,000 $2,250 $4,500 $1,000 $1,250 $6,000 $2,500 $7,000 $5,000 $1,750 $232,869 $145,724  58% $133,315 105.81%  0% 58% 53% 30% 89% 0% 136% 63% 19% 76% 65% 0% 42% 63% 47% 64% 38% 100%  $1,000 43.63% $8,265 85.75% $7,052 92.83% 62% $17,460 71.91% $1,746 104.99% $1,386 100.00% $1,000 100.00% 99% $17,000 100.00% $7,500 $275 100.00% $3,000 100.00% $2,250 100.00% $4,500 100.00% $1,000 100.00% $1,250 100.00% $6,000 100.00% $2,500 100.00% $7,000 100.00% $5,000 100.00% $1,750 100.00% 63% $230,249: 98.87%  BANK PROCESSING FEES BOOK KEEPING FEES TOURISM TRANS OCC TRANS  TOTAL $214,980  Page 12    LEGAL & PROFESSIONAL SERVICES  BudgetFY $7,500 $250 $4,000  %YID  Ditfere 2016 ands 2017 3% $7,500 100% 48% $250 100% 0% $4,000 100% 3% $11,750 100%  DESCRIPTION: TOWN ATTORNEYAIIY FEES COURT APP. LAWYERICOURT FEES CONSULTANTS  Actual:2015 2016 02/29/2016: 2016:  $1,290 $0 $0  $240 $120 $0  SUB-TOTAL $1,290 $11,750 M$360  INSURANCE  %YTD Budget 20163 20174 2016and 54% $25,000 53% $7,500 0% $200 0% $2,000 24% $2,500 47% $14,000 0% $500 51,7005  DESCRIPTION:  Actual 2015 $23,491 $7,041 $0 $0 $1,002 $12,434 $14,000 $0  PROPERTY INS. VEHICLE INS. SURETY BONDS PUB OFF & LAW ENF LIAB GENERAL LIAB. WORKMENS COMP. FLOOD INS.-WHARF  $20,000 $10,742 $7,200 $200 $2,000 $2,000 $500  $3,820 $0 $0 $475 $6,646 $0  104% 100% 100% 125% 100% 100% 11376  SUB-TOTAL $43,968 $45,900 $21,683  Page 13    POLICE  Proposed BudgetFY Difference 2016.  BudgetFY $200,700 $8,021 $15,359 $13,728 $25,728 $2,650 $2,772 $2,000 $4,000 $3,500 $2,000 $500 $1,500 $15,000 $2,500 $8,500 $0 $0 $308,458  DESCRIPTION SALARIES OVER-TIME COMP. FICA RETIREMENT HOSPITALIZATION LIFE INS. SUTA TRAINING VEHICLE REPAIR COMP MAINT/LICENSES TELEPHONES SERVICES TRAVEL OFFICE SUPPLIES VEHICLE FUEL UNIFORMS & BODY ARMOR POLICE SUPPLIES NEW POLICE VEHICLES LINE OF DUTY ACT INS  Actual:2015 2016 $199,743 $8,786 $15,280 $15,325 $25,728 $2,637 $2,772 $2,000 $3,500 $3,500 $1,100 $400 $1,250 $16,000 $6,025 $5,200 $15,000 $2,500 26,746.  %:YTD2016 2017 and 2017: 68% $217,250 77% 63% 56% 67% 31% 78% 88% 86% 0% 67% 21% 101% 33% 32% 23% 0% 0%  $135,656 $6,184 $9,623 $7,679 $17,152 $812 $2,169 $1,763 $3,429 $0 $1,333 $105 $1,513 $4,925 $789 $1,915 $0 $943 5,9905  108% 110% 86% 104% 109% 100% 100% 150% 100% 100% 100% 100% 80% 100% 94% 0% 0% %  $8,786 $13,160 $14,274 $27,936 $2,650 $2,772 $3,000 $4,000 $3,500 $2,000 $500 $1,500 $12,000 $2,500 $8,000 $15,000 $2,500 341,328  SUB-TOTAL  Page 14    FIRE DEPARTMENT  Budget FY YID as, of %YTD Proposed, %1 Difference.,  DESCRIPTION CONTRIBUTIONS FIRE CO. FIRE PROGRAMS FUND  Actual 2015 $22,500 $0 $22,500  2016 $22,500 $8,000 $30,500 $22,500  2/29/2016 $22,500 $0  076 BudgetFY2017 2015 and 2016  100% 0% 4%  $22,500 $10,000 $32,500  100% 125% 107%  SUB-TOTAL  MOSQUITO AND WEED CONTROL  BudgetFy VTDasof %YTD Propo  Difference: 100% 107% 0% 0% 0%  DESCRIPTION SALARIES (Mog. Spraying) FICA REPAIR-MAINT. SUPPLIES MOSQUITO CHEMICALS WEED CONTROL (contract)  Actual 2015 $1,640 0 0 o $1,250 $2,890  2016 $4,200 $321 $750 $5,000 $9,500 $19,771  2/29/2016 20161 BudgetFY2017 2016and2 2017  $680 $0 $0 $0 $2,075 $2,755  16% 0% 0% 0% 22% 14%  $4,200 $321 $750 $5,000 $9,500 519,7714  SUB-TOTAL  Page 15    STREET MAINTENANCE  Proposed BudgetFY. %Difforence 67% $52,901 56% $1,000 67% $3,280 56% $3,719 67% $13,968 31% $693 60% $1,109 127% $3,000 55% $30,000 19% $10,000 16% $400 0% $1,000 62% $121,070  Budget FY YDasof 2016 $96,527 $1,146 $7,384 $6,786 $19,296 $1,274 $1,663 $2,000 $30,000 $10,000 $400 $1,000  DESCRIPTION. SALARIES OVERTIME COMP. FICA RETIREMENT HOSPITALIZATION LIFE INS. SUTA VEHICLE REPAIR ELECTRIC SERVICE STREET REPAIR-MAIN. SMALL TOOLS & EQUIP UNIFORMS  Actual 2015 $23,057 $121 $1,838 $1,983 $4,824 $162 $395 $970 $26,631 $1,352 $229 $0  2/29/2016 %YTD2016 2017 2016 and 2017  $64,699 $642 $4,926 $3,779 $12,864 $391 $996 $2,535 $16,401 $1,890 $63 $0  55% 87% 44% 55% 72% 54% 67% 150% 100% 100% 100% 68%  SUB-TOTAL  $61,562 $177,476 $109,186  Page 16    SOLID WASTE  Proposed  asof %YTD Budget FY  DESCRIPTION  Actual 2015 Budget FY2016 -2/29/2016 2016  2017 1 2016and 2017: $0 $0 $0 $0 $0 $0 $0 $3,600 $87,816 $2,000 $4,000 $97,416  SALARIES OVERTIME COMP. FICA RETIREMENT HOSPITALIZATION LIFE INS. SUTA VEHICLE-MAIN. TRASH COLLECTION SER. REPAIR/MAIN. VEHICLE FUEL  $46,113 $242 $3,527 $3,968 $9,648 $324 $800 $2,462 $84,964 $168 $3,474 $155,690  $0 $0 $0 $0 $0 $0 $0 $3,600 $79,200 $57,602 $2,000 $4,750 $89,550 $60,686:  $0 $0 $0 $0 $0 $0 $0 $1,072 $366 $1,646  0% 0% 0% 0% 0% 0% 0% 0% 73% 18% 35% 68%  0% 0% 0% 0% 0% 0% 0% 100% 111% 100% 109%  SUB-TOTAL  LITTER CONTROL  Proposed AD BudgetFY 2017 50% $1,200 50%  $1,200  a $1,200 $600 $1;200 R $600  DESCRIPTION: LITTER CONTROL/CANS & LINERS)  Actual 201 Budget FX2016 $13 $13  100% 100%  SUB-TOTAL  Page 17    BUILDINGS & GROUNDS  Proposed 2017: 2016 and 2017, $0 $0 $0 $0 $0 $0 $0 $5,000 $5,000 $1,000 $2,400  Budget FY MDasof %YD BudgetFY %Diorence  DESCRIPTION SALARIES OVERTIME FICA RETIREMENT HOSPITALIZATION LIFE INS. SUTA ELECTRIC SERVICES HEATING FUEL JANITORIAL SUPPLIES TOWN HALL JANITORIAL SERVICE REPAIRMAIN. SUB-TOTAL  Actual 2015 2016. 2/29/2016 2016  $9,076 $49 $735 $794 $1,930 $65 $153  $0 $0 $0 $0 $0 $0 $0  $0 0% $0 0% $0 0% $0 0% $0 0% $0 0% $0 0% 52% 37% 32% 71% 72% 524/400  0% 0% 0% 0% 0% 0% 0% 100% 100% 100% 110% 104%  $3,746 $5,000 $2,591 $7,428 $5,000 $1,842 $762 $1,000 $2,600 $2,400 $1,700 $28,060 $23,00 $16,757  $315  $722 $10,000 $10,309 103% $11,000  PARKS  rop Dasof BudgetEy 2/29/20165 2016 andz 2017 $0 $0 0% $0 0% $0 $0 0% $0 0% $0 $0 0% $0 0% $0 $0 0% $0 0% $0 $0 0% $0 0% $0 $0 0% $0 0% $0 $0 0% $0 0% 96% $6,000 100% $448 64% $700 100% $176 18% $1,000 100% $76 25% $300 100% $634 25% $2,500 100%  DESCRIPTION SALARIES OVERTIME FICA VSRS-RETIRE HOSPITALIZATION LIFE INS. SUTA CUTTING GRASS CONT. ELECTRIC SERVICES REPAIR/MAIN. SUPPLIES SMALL TOOLS-EQUIP. PLAMTINGSLANDSCAPE SUB-TOTAL  Actual 2015 $13,610 $72 $1,102 $1,287 $2,894 $96 $228 $5,581 $6,000 $5,765 $1,152 $700 $615 $1,000 $126 $300 $1,806 $2,500  $28,569 $10,500 $7,099 568% $46,506 4100%  Page 18        63 6  X  S &    WATER DEPARTMENT EXPENDITURES  Proposed: 2017  Budget FY Dasof %VTD Budget FY %Dierentez016  DESCRIPTION:  Actual 2015  2016 2/29//16: 2016  ahd2017 $50,517 93.67% $5,000 95.20% $3,200 85.57% $3,500 95.46% $8,800 91.21% $700 97.64% $700 84.18% $1,000 100.00% $2,000 200.00% $5,000 71.43% $50 $150 100.00% $13,000 96.30% $500 100.00% $1,500 100.00% $1,000 33.33% $2,500 100.00% $100 100.00% $2,000 100.00% $2,500 50.00% $16,000 91.43% $500 50.00% $4,000 100.00% $162,375 100.00% $286,592 95.56%  SALARIES OVER-TIME FICA RETIREMENT HOSPITALIZATION LIFE INS. SUTA TRAINING AND TRAVEL VEHICLE REPAIR REPAIRMAIN-SVC. PRINTING WATER BILLS ADVERTISING ELECTRIC SERVICES POSTAGE TELEPHONE DUESMEMBERSHIPS HEALTH DEPT. FEES REPAIR & MAINTENANCE VEHICLE FUEL LAB SUPPLIES PURIFICATION SUPPLIES SMALL TOOLS & EQUIPMENT INSURANCE DEBT SERVICE  $52,863 $53,933 $32,751 61%  $4,068 $4,623 $8,008 $7,973 $651 $853 $3,451 $9,378 $29 $0 $12,780 $13,500 $670 $2,529 $755 $2,133 $542 $2,117 $923 $22,109 $17,500 $12 $0  $5,252 $3,740 $3,666 $9,648 $717 $832 $1,000 $1,000 $7,000 $0 $150 $500 $1,500 $3,000 $2,500 $100 $2,000 $5,000 $1,000 $4,000  $2,149 41% $2,670 71% $1,848 50% $4,824 50% $193 27% $485 58% $0 0% $2,552 255% $4,461 64% $0 0% $0 0% $7,397 55% $181 36% $1,676 112% $295 10% $2,133 85% $90 90% $969 48% $333 7% $9,772 58% $0 0% $0 0%  $162,375 $162,375 $99,637 61% $298,842 $299,913: $174,416 58%  SUB-TOTAL  Page 21    SEWER DEPARTMENT EXPENDITURES  Proposed  Budget FY YTDasof %YTD Budget FY %Difference.  DESCRIPTION  Actual 2015 $130,848 $12,203 $11,725 $7,294 $23,919 $651 $2,007 $56 $6,110 $91,265 $32,728 $676 $230 $86,044 $1,260 $6,950 $3,382 $54 $2,681 $760 $40,080 $0 $0 $45,000 $65,725 $216,119 $101,964 $889,731  2016 $124,297 $14,250 $8,590 $8,378 $19,296 $1,847 $1,881 $1,000 $1,250 $51,000 $30,000 $1,500 $500 $75,000 $1,000 $4,000 $4,000 $300 $3,500 $3,000 $35,000 $500 $750 $45,000 $65,725 $216,119 $101,964 Page 22  2/291/16 2016 $89,865 72% $6,449 45% $7,368 86% $5,088 61% $14,472 75% $527 29% $1,378 73% $0 0% $248 20% $67,342 132% $22,039 73% $1,727 115% $0 0% $52,280 70% $181 18% $4,270 107% $3,429 86% $933 311% $1,357 39% $1,487 50% $28,016 80% $0 0% $0 0% $22,500 50% $30,630 47% $216,119 100% $50,982 50%  2017 2016 and 2017: $138,500 111% $12,000 84% $8,600 100% $9,600 115% $22,500 117% $1,900 103% $1,800 96% $1,000 100% $1,250 100% $75,000 147% $30,000 $2,000 133% $500 100% $75,000 100% $1,000 100% $5,000 125% $4,000 100% $300 100% $3,500 100% $3,000 100% $40,000 114% $500 100% $750 100% $45,000 100% $65,725 100% $216,119 100% $101,964 100% : $866,508: 106%  SALARIES OVERTIME FICA RETIREMENT HOSPITALIZATION LIFE INS. SUTA TRAINING VEHICLE REPAIR PLANT & COLL. REPAIR/MAINT OUTSIDE CONTRACT-TESTING REPAIR & MAINTENANCE ADVERTISING ELECTRIC SERVICES POSTAGE TELEPHONE SERVICES DUES/ MEMBERSHIPS OFFICE SUPPLIES VEHICLE FUEL LAB SUPPLIES WASTEWATER CHEMICALS SAFETY EQUIPMENT SMALL TOOLS & EQUIPMENT MI DEBT SVC. SEWER GRANT CAPITAL IMPR. DEBT SVC WTP DEBT SERVICE (SRLF) WTP DEBT SERVICE (RD)  TOTAL  $819,647 SR $628,687 77%    NOTICE OF A PUBLIC: HEARING TOWN OF ONANCOCK TOWN COUNCIL APRIL L25+,2016  The Town Council of the Town of Onancock, VA will conduct a public hearing on Monday, April 25th at 7:00 p.m., in the Town Council Chambers located at 15 North Street, Onancock, VA 23417, to consider the following Proposed amendments and additions to Town Code, Chapter 13. Motor Vehicles and Traffic. Article II. Stopping, Standing and Parking. Proposed addition to Town Code, Chapter 23.Zoning. Article. XXI.  requests:  Inoperable Vehicle.  Copies of the above ordinance amendments are available for review at the Town Office located at 15 North Street, Onancock, VA 23417 during normal business hours. The public is invited to attend these hearings and comment or participate in the proceedings. Questions or comments may be directed to Mr. William H, Whitley, Interim-Town Manager, at 757-787-3363, or email  at awion@onancock.com, or at the work address above.  TO: Eastern Shore News  Advertise on the following date: Saturday, April 16", 2016 Authorized by: Town Manager, TownofOnancock  Bill to:  Town of Onancock, VA 15 North Street, Onancock, VA 23417    SUGGESTED MOTION:  Mr. Mayor, Imove to establish Sec. 13-12, relating to Vehicles,  Trailers, and Campers parked on streets and parking lots, ini the Town of Onancock's Town  Code. AGENDA SUBJECT:  TOWN COUNCIL  APRIL L25",2016  The addition of this section provides the rules in which vehicles, Staffrecommends: approval of the proposed motion.  trailers and campers may be parked on streets and parking lots within town.  RECOMMENDATION: TIMING:  Routine.  FISCAL IMPLICATIONS: POLICY IMPLICATIONS: DISCUSSION: STAFF:  Possible revenues may be generated from fines-collected.  William Whitley Interim-Town Manager  ATTACHMENT: COPY:  Proposed language for Section 13-12    Sec. 13-12 Vehicles, trailers, and campers parked on streets and parking lots. No vehicle, trailer, or camper shall be parked on any street or parking loti in the Town of No trailer shall be left on any town property for a period greater than 24 hours without being No vehicle shall be parked on any town/state owned street, highway or parking lot without displaying valid/current state license plate, state inspection, and municipality sticker. State inspection and municipality stickers only ifr required by registration locality. Enforcement by the ChiefofPolice or by another officer as designated.  Onancock for aj period greater than 48 hours.  properly attached to a vehicle.  A. The registered owner oft the vehicle, trailer, or camper shall be notified ofs such violation by registered or certified mail, return receipt requested, mailed to the last known address of such owner as shown on the Department of Motor Vehicles records. If, after seven (7) days from the date of actual receipt of such notice by the owner of said vehicle, trailer, or camper, or fourteen (14) days after the date ofmailing, which shall occur first, the owner ofsuch property has failed to remove said property, the town, acting through its agents or B. After removal of any such property pursuant to subsection (A) hereof, the town through its agents or employees may dispose of such property, after giving a further notice as provided in subsection (A) hereof to the owner of such property, and the failure of the owner to pay all costs attributable to such removal within five (5) days of completion of such notice. Ifthe owner of the property cannot be determined by investigation through the State Department of Motor Vehicles or the comparable state agency in which said property is registered, or such cannot be reasonably ascertained from the property, no such additional notice to the owner oft the property shall be required. C. The cost ofa any such removal and disposal shall be chargeable to the owner of the property, and may be collected by the town as taxes and levies collected. Any amount which may be realized by the town from the sale of any such property shall be applied to Any person violating the provisions ofthis article shall, upon conviction, by guilty ofa class 4 misdemeanor and be punished by a fine of not more than Two Hundred and Fifty Dollars ($250.00). Each day in violation shall constitute a separate offense.  employees, may have said property removed.  such costs. D. Penalty.    SUGGESTED MOTION:  Mr. Mayor, I move to amend previously numbered Sec. 13-12,  relating to Violations, penalties; payment of uncontested parkingo citations; contested citations,  int the Town of Onancock's Town Code.  AGENDA SUBJECT:  TOWN COUNCIL  APRIL 25,2016  The amendment changes the sum oft the parkingv violations to $25.  The amendment also makes it unlawful for anyone other than handicapped persons to park in spaces with that designation as well as sets the fine associated with that violation.  RECOMMENDATION: TIMING:  Staff recommends approval of the proposed motion.  Routine.  FISCAL IMPLICATIONS: POLICY IMPLICATIONS: DISCUSSION: STAFF:  Possible revenues may be generated from fines collected.  William Whitley Interim-Town Manager  ATTACHMENT: COPY:  Proposed amended language for Section 13-13    See13-12-Sec. 13-132. Violations and penalties; payment of uncontested  parking citations; contested citations.  (a) It shall be unlawful for any person to violate or fail to comply with any of the (b) Any person who violates the provisions of this article shall be punished with a fine of (c)_Any parking citation issued by an officer of the town pursuant to this article may be satisfied by payment to the town manager of the sum of Rhee-dellaslwentv-five ($25.00) at any time during regular office hours at the town office in the Municipal Building within fifteen  provisions oft this article or ofany rule or regulation promulgated pursuant thereto.  twenty-five ($25.00) dollars. (Amended 05/22/00).  days of the date of the citation.  (d) Parking in handicapped only designated areas. It shall be unlawful for any automobile. truck. cart or vehicle to be parked in a designated handicapped zone unless the vehicle displays a valid handicapped license plate or parking tag issued by the appropriate department of motor vehicles and is occupied by the handicapped person or persons.  (e)(e) Violation of Section 13-12(d) shall be punishable by a fine of $250.00 for the first (f)_A Any person who wishes to contest any parking citation shall notify the town manager at any time during regular office hours at the town office in the Municipal Building within fifteen days of the date of the citation. Upon receipt of such notification, the town manager shall certify in writing on an appropriate form to the general district court of the county that such parking citation is being contested and request that a date for trial be set on the docket of such court. Upon notification by the court of the trial date, the town manager shall cause a summons to be issued to the person receiving such parking citation, which summons shall be served by an officer of the town, or shall be mailed by certified or registered mail to such person  offense and $500.00 for a second or subsequent offense.  in the event such person is a nonresident oft the town.  (e)g)_I In the event any parking citation is neither satisfied by payment nor contested by delivery of written notice to the town manager within such period of fifteen days, the town manager shall refer the matter for trial to the general district court of the county and have a summons issued in the same manner as described above. (4-10-78,93;4-10-82)  For state law as to enforcement of town parking ordinances, see  Code ofVa., S 46.2-1225.    SUGGESTED MOTION:  Mr. Mayor, Imove to establish Sec. 13-14, relating to the  Authority of the Town Manager and Chief of Police, in the Town of Onancock's Town Code.  AGENDA SUBJECT:  TOWN COUNCIL  APRIL 25th, 2016  The creation of section acknowledges the authority of the Town Staff recommends approval of the proposed motion.  Manager and Chief of Police to enforce the town parking regulations.  RECOMMENDATION: TIMING:  Routine. None.  FISCALI IMPLIÇATIONS: POLICY IMPLICATIONS: DISCUSSION: STAFF:  William Whitley Interim-Town Manager  ATTACHMENT: COPY:  Proposed language for Section 13-14    Sec. 13-14. Authority of Town Manager or Chief of Police.  The Town Manager or Chief of Police may adopt and put into effect regulations designating the time, place and manner for which vehicles may be allowed to park on town streets and may make and enforce such additional rules and regulations as parking conditions may require. It shall be  unlawful for any person to violate such rules and regulations.    SUGGESTED MOTION: AGENDA SUBJECT:  Mr. Mayorlmove to create Article XXI relating to Inoperable  Vehicles int the Town of Onancock's Zoning Ordinances.  TOWN COUNCIL  APRIL 25"h, 2016  The addition oft this section enables the town to legallyaddress Staff recommends approval of the proposed motion.  the accumulation of inoperable vehicles within town limits  RECOMMENDATION: TIMING: FISCAL IMPLICATIONS: violators. POLICY IMPLICATIONS: DISCUSSION: STAFF:  Routine.  Possible revenues generated when fines are assessed to those  William Whitley Interim-Town Manager  ATTACHMENT: COPY:    Article XXI. Inoperable Vehicles.  Sec. 24-135. Definitions.  The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning:  Inoperable motor vehicle, trailer or semi-trailer: any motor vehicle, trailer or semi- trailer which is not in operating condition; or which for a period of sixty (60) days or longer has been partially or totally disassembled by the removal of tires and wheels, the engine, if applicable, or other essential parts required for operation oft the vehicle; or, ifapplicable, on which there are displayed neither valid license plates nor a valid inspection sticker.  Motor vehicle: every vehicle as defined in S 46.2-100 of the Code of Virginia, which is self-propelled or designed for self-propulsion except as otherwise provided in Title 46.2. Any structure designed, used or maintained primarily to be loaded on or affixed to a motor vehicle to provide a mobile dwelling, sleeping place, office, or commercial space, shall be considered aj part ofa motor vehicle. For the purposes oft this article any device defined under $ 46.2-100 as a  bicycle or a moped shall be deemed not to be a motor vehicle.  Person: any person, firm, partnership, association, corporation, company or entity ofany kind, and being the owner, tenant, lessee or otherwise inj possession or control of any private or  public real property.  Private real property: any area which is not owned by the federal, state or local Property ofanother: any property not under the direct control of the vehicles owner or Shielded or screened: completely precluding visibility from property of another, of the subject motor vehicle, trailer, or semi-trailer, from view by a solid, rigid, opaque fence or by a landscaped arrangement of no deciduous plantings, sufficient in height, spacing, density and circumference. Non-rigid covers specifically manufactured and designed for use on a particular make and model of a motor vehicle, trailer or semi-trailer are permitted for use as a screen. Such  government or any instrumentality, agency or political subdivision thereof.  the property that the vehicle is located on.  fitted covers shall be in non-deteriorated or otherwise acceptable state.  Draped tarpaulins, or other non-fitted, non-rigid type covers are specifically prohibited as methods of screening inoperable vehicles. All fencing shall comply with current town zoning.  *State law reference--Authority of town to restrict keeping of inoperable motor vehicles, etc.,  on residential or commercial property, Code ofVirginia, $ 15.2-904.    Semi-trailer: every vehicle oft the trailer type SO designed and used in conjunction with a motor vehicle that some part ofi its own weight and that ofi its own load rests on or is carried by  another vehicle.  Trailer: every vehicle without motor power designed for carrying property or passengers only on its own structure and for being drawn by a motor vehicle. This definition does not  include any mobile home for which there exists a valid zoning permit.  Sec. 24-136. Purpose.  A. The purpose oft this article is to prevent the accumulation ofinoperable motor vehicles or parts thereof, in unapproved and inappropriate locations throughout the incorporated territory of the town, inasmuch as they constitute an unsightly, obnoxious and unsanitary condition within such territory. The presence ofs such inoperable motor vehicles increases the danger of the spread ofcertain communicable diseases by providing al breeding place for rats, mice and other known disease carriers and otherwise constitutes a condition detrimental tot the mental and general well-being of the town citizens and is declared a B. Itis, therefore, determined and council SO finds, that it is imperative for the preservation of health, safety, peace and the general public welfare that these provisions concerning inoperable motor vehicles be adopted requiring property owners, tenants, lessees or persons otherwise in control or possession of real estate to remove such inoperable motor  public nuisance.  vehicles from their premises.  Sec. 24-137. Restrictions; exemptions; removal and cost.  A. Its shall be unlawful for any person, except as expressly provided herein, to keep on any real property within the town zoned for residential, commercial or agricultural purposes, any inoperable motor vehicle. A person may keep any number of inoperable motor vehicles within a fully enclosed building or structure, or may keep up to a maximum of two (2) motor vehicles outside a fully enclosed building or structure, but which are B. The keeping and/or use of inoperable trailers or semi-trailers shall be regulated by applicable provisions of the town zoning provisions and inoperable trailers or semi- C.A Any such person shall have ten (10) days to remove any such inoperable motor vehicle D. This article shall not apply to a those lawfully licensed and zoned business which is regularly engaged in business as an automotive dealer, salvage dealer, scrap processor, or  shielded or screened from view as provided for herein.  trailers are not regulated hereunder.  afteri it becomes inoperable as provided for herein.  commercial garage.    E. The owner of any such real property on which any such inoperable motor vehicle is located contrary to the provisions of this article, shall be notified of such violation by registered or certified mail, return receipt requested, mailed to the last known address of such owner as shown on the current real estate tax books of the town. If, after fifteen (15) days from the date ofactual receipt of such notice by the owner of said real property, or twenty (20) days after the date of mailing, whichever shall first occur, the owner of such real property has failed to remove said inoperable motor vehicle, the town, acting through its agents or employees, may enter onto such real property and remove such F. After removal of any such inoperable motor vehicle pursuant to subsection (v) hereof, the town through its agents or employees may dispose ofsuchi inoperable motor vehicle, after giving a further notice as provided in subsection (v) hereof to the owner of such inoperable motor vehicle, and the failure of the owner to pay all costs attributable to such removal within five (5) days of the completion of such notice. If the owner of the inoperable motor vehicle cannot be determined by investigation through the State Department of Motor Vehicles or the comparable state agency in which said inoperable motor vehicle is registered, or such cannot be reasonably ascertained from the inoperable motor vehicle, or from the owner of said property from which it was removed, no such additional notice to the owner oft the inoperable motor vehicle shall be required. G. The cost of any such removal and disposal shall be chargeable to the owner of the real property from which removed, and/or the owner of the inoperable motor vehicle, and may be collected by the town as taxes and levies are collected. Any amount which may be realized by the town from the sale of any such inoperable motor vehicle shall be H. Every cost authorized by this section with which the owner of the premises from which an inoperable motor vehicle is removed shall be assessed, shall constitute a lien against the property from which the inoperable motor vehicle was removed, such lien to continue  inoperable motor vehicle and dispose of same as hereinafter provided.  applied to such costs.  until actual payment of such costs have been made to the town.  Sec. 24-138. Penalty.  Any person violating the provisions of this article shall, upon conviction, be guilty of a class 4 misdemeanor and be punished by a fine ofr not more than Two Hundred and Fifty Dollars  ($250.00). Each day in violation shall constitute a separate offense.  Sec. 24-139. Enabling Authority.  This article is enacted pursuant to the provisions of $ 15.2-904 ofthe Code of Virginia of 1950, as amended. In the event of any conflict between the terms and provisions hereofand $15.2-  904, the provisions of $ 15.2-904 shall control.    SUGGESTED MOTION: collections. AGENDA SUBJECT: estate tax collections. RECOMMENDATION: TIMING:  Mr. Mayor Imove to approve the enclosed contract with Attorney  James Elliott for the purposes of assisting the town with its delinquent real estate tax  TOWN COUNCIL  APRIL25",2016  An additional avenue available to the town for delinquent real Staff recommends approval of the proposed motion.  Routine.  FISCAL IMPLICATIONS: POLICY IMPLICATIONS: policies. DISCUSSION: STAFF:  Mr. Elliott will not receive direct payment from the town. His fees This is consistent with the town's current delinquent tax collection  will be paid by those in arrears with the town for real estate taxes.  William Whitley Interim-Town Manager  ATTACHMENT: COPY:  A copy of the contract is included in the packet.    JAMES W. ELLIOTT ATTORNEY ATLAW YORKTOWN, VIRGINIA 23692  7100 GEORGE WASHINGTON MEMORIAL HIGHWAY  REPLY TO: POST OFFICE Box 1410 YORKTOWN, VA 23692  TELEPHONE (757.898-7000 FACSIMILE (7577890-2826  March 8, 2016  Bill Whitley Town Manager Town of Onancock 15 North Street Onancock, VA 23417  Re: Proposal for Delinquent tax collections  Dear Mr. Whitley:  This letter is to confirm that Iwould welcome the opportunity to provide real estate tax collection services to the Town of Onancock. Since 1976, my office has  specialized in the collection of delinquent real estate taxes. can be modified to meet your specific requirements.  Enclosed is a proposed contract for your review. This is my standard contract and Iam currently providing tax collection services to fourteen counties, nine towns and six cities, representing over 10% ofthe jurisdictions in the state. A copy of  resume accompanies this letter.  my  Iam the most experiençed delinquent tax attorney in the state of Virginia. Ihave collected over fifty million dollars in delinquent taxes. Ihave filed more than 50,000 delinquent real estate tax suits. Ihave sold in excess of20,000 properties at delinquent tax auctions. Ihave never lost a delinquent tax case. My firm is the largest delinquent tax  collection firm in the state.  Additionally, Ihave assisted members of the General Assembly in revising the Code ofVirginia as it pertains to delinquent real estate tax collections and wrote the legislation that became House Bill 2275 in 1997 and House Bill 1453 personally in 2004.  My general procedure is as follows:  1. A demand letter is mailed to the record owner of the real estate using the names and addresses provided by the Town. Ifp payment in full is not received within thirty days, I  proceed to the next step.    2.  A notice is published in the local newspaper in accordance with the CodeofVirginia identifying the real estate that is subject to sale for nonpayment oftaxes. If payment in full is not received within thirty days after publication, I proceed to the next step. 3. A: suit is filed in the Circuit Court for the County of Accomack. The suit will name as parties defendant the record owners of the real estate as well as trustees or beneficiaries of any unreleased Deed The suit will be prosecuted as quickly as permitted by the applicable provisions oft the CodeofVirginia For some parcels, this time frame can be as short as two months. For other parçels, iti is possible that the conclusion of the suit would take up to six months. Ihave enclosed a typical collection schedule for your review. Ap proposed guideline for fees is as follows:  ofTrust and all lien creditors.  4.  1. Attorney' 's fee, to include preparation and mailing of demand letter: b. Billed as costs to a property owner in accordance with Code ofVirginia $50.00, or 10% ofo outstanding tax lien, whichever is greater. 2. Attorney's fee, to include title search, preparation and filing of Complaint b. Billed as costs to property owner in accordance with Code ofVirginia $450.00, or 25% of outstanding tax lien, whichever is greater. 3. Attorney's fee, to include fee for selling property and concluding suit. b. Billed as costs to property owner in accordance with Code ofVirginia, $750.00 minimum, or such fee as deemed equitable by the Circuit Court to be awarded from the proceeds of sale. Proceeds ofs sale shall be distributed in the following order of priority.  a. Billed to Town $0.00  and filing ofLis Pendens. a. Billed to Town $0.00  a. Billed to Town $0.00  1. Payment of delinquent taxes. 2. Reimbursement of costs advanced. 3. Payment of attorney's fee.  Ibelieve that the contract II have submitted with this proposal is unique in thatI provide delinquent tax collection services at absolutely no cost to the Town of Onancock.    All legal fees are billed to the taxpayer in accordance with the Code ofVirginia Full payment ofall delinquent taxes, court costs, appraisal fees, advertising costs, fees to guardian ad litem and attorney's fees must be tendered in order to redeem the real estate. Ido not accept partial payments, compromise settlements or installment plans without  specific authorization from the Town on a case by case basis.  Funds collected on behalf oft the Town are remitted at least once per month with a Finally, unlike other collection firms, all work required by this contract will be provided solely by my office. In order to keep costs at a minimum and maximize recovery, I do not employ outside title examiners, title companies or auctioneers. I personally perform every title search and auction each property approved for sale.  detailed letter itemizing the payments received.  My experience in the sale of delinquent tax properties has allowed me to compile a mailing list of over 500 parties who are interested in attending delinquent tax auctions. I file delinquent tax suits every week and schedule delinquent tax auctions each month. Iwill look forward to meeting with you and discussing this proposal in further  detail.  JWE/vjl Enclosures  N    DELINQUENT REALESTATETAX  SUIT TIMELINE Demand Letter Mailed Legal Advertisement Published  April 1 May 5 June 5 July 15 July 30 August 5 August 10 August 30 Two years following Confirmation ofBid  Suit filed Court Orders Sale Public Auction Court Approves Bid Deed Delivered Court Disburses Funds  Town receives unclaimed surplus of funds    JAMES W. ELLIOTT EDUCATION 1969 Graduate, East Brunswick High School East Brunswick, New Jersey 1973: Bachelor of Arts (Economics), cum laude; University of Delaware, Newark, Delaware 1975: Juris Doctor Marshall-Wythe School ofLaw College of William and Mary, Williamsburg, Virginia PROFESSIONAL EXPERIENCE 1976 to present: Private practitioner, general practice of law, Yorktown, Virginia Tax Counsel to the following localities: County of Accomack, Virginia County of Alleghany, Virginia County of Charles City, Virginia County of Chesterfield, Virginia County of Dinwiddie, Virginia County of Franklin, Virginia County of Gloucester, Virginia County ofl Lunenburg, Virginia County ofl Northampton, Virginia County of] Nottoway, Virginia County of] Page, Virginia County of Prince Edward, Virginia County of Sussex, Virginia County ofYork, Virginia City of Colonial Heights, Virginia City ofC Covington, Virginia City ofLynchburg, Virginia City ofl Newport News, Virginia City of] Poquoson, Virginia City of Radford, Virginia Town of Blackstone, Virginia Town of Bloxom, Virginia Town of Cape Charles, Virginia Town of Charlotte Courthouse, Virginia Town of Chase City, Virginia Town of Chincoteague, Virginia Town of Clifton! Forge, Virginia Town of Crewe, Virginia Town of Drakes Branch, Virginia 1982-83: President, York County Bar Association ACTIVITIES Antique Automobile Club of America Corvair Society of America Buick Club of America    REFERENCES  DANA BUNDICK Accomack County Treasurer 23296 Courthouse Avenue, Suite 101 Accomac, VA 23301 (757) 787-5738 RICHARD A. CORDLE Chesterfield County Treasurer 9901 Lori Road, Room 100 Main Administration Building Chesterfield, VA 23832 (804) 751-4951 TARA THOMAS Gloucester County Treasurer 6481 Main Street Gloucester, VA 23061 (804)693-2141 PENNY GRAY Page County Treasurer 103 South Court Street, Suite A Luray, VA 22835 (540) 743-3975  DEBORAIROBINSON York County Treasurer 120. Alexander Hamilton Boulevard Yorktown, VA 23690 (757) 890-3420  FINANCIALI REFERENCE  DONNAI K. MCMAHON Senior Vice President Towne Bank 10ld Oyster Point Roa Newport News, VA 23602 (757) 249-7624    THIS CONTRACT, made this  day of  2016, between the Town of Onancock, Virginia, acting by and through its duly authorized officers, herein sometimes referred to as "Town" and James W. Elliott, Attorney at Law, a member of the Virginia State Bar (VSB number 016017), of Yorktown, Virginia, herein sometimes referred to as  "Attorney".  SECTION ONE PURPOSE OF EMPLOYMENT  The Town hereby employs the Attorney as an attorney and counselor at law to represent the Town in the Accomack County Circuit Court in the collection of delinquent real estate taxes owed to the Town in accordance with Section 58.1- 3965 through 58.1-3974 of the Code of Virginia, as amended.  SECTION TWO  ACCEPTANCE OF EMPLOYMENT  The Attorney, as evidenced by his signature to this Contract, accepts this employment and agrees to render to the best of his ability the services described in Section One during the term of this Contract. The Attorney shall proceed against all accounts expediently and shall not accept offers for partial payment or compromise settlement without approval  from the Town.  SECTION THREE  COMPENSATION AND DUTIES OF ATTORNEY  The Attorney shall perform the following duties and be 1. The Attorney shall send one "Demand Letter" to the record owner(s) of each parcel of delinquent real estate. Upon receipt of the full amount due to the Town, the Attorney shall be paid a per parcel fee of $50.00 or 10% of all taxes, penalties and interest collected, whichever is greater. This fee shall be assessed against the land owner (s) in accordance with Section 58.1- 2. The Attorney shall institute official proceedings in accordance with Section 58.1-3965 et seq. of the Code of Virginia, as amended, on each parcel  compensated for his services as follows:  3974 of the Code of Virginia  JAMES W. ELLIOTT ATTORNEY ATL LAW POST OFFICE BOX 1410 YORKTOWN, VA 23692    of real estate remaining delinquent after the deadline specified in the above-mentioned "Demand Letter". If the aforesaid proceedings are commenced and the taxes, including applicable interest and penalty, are collected in full prior to the completion of said proceedings, then the Attorney shall be paid the sum of $450.00 or 25% of all taxes, penalties and interest collected, whichever is greater, as a minimum per parcel fee. This fee shall be assessed against the land owner (s) in accordance with Section 58.1-3974 of 3. If the aforesaid proceedings are commenced and completed by a sale of the property, then the Attorney shall be entitled to a minimum fee of $750.00, or a greater fee may be awarded in the discretion of the Circuit Court for the County of Accomack, with said fee being paid from the 4. The fee awarded by the Circuit Court for the County of Accomack shall be full compensation to the Attorney and no additional fee shall be due to 5. In addition to representing the Town, the Attorney shall perform such other services as permitted by the Circuit Court for the County of Accomack pursuant to Section 58.1-3967 and Section 58.1-3969 of the Code of Virginia and shall be compensated as provided in Paragraph 2 and Paragraph 3 of this Section.  the Code of Virginia.  proceeds of sale.  the Attorney from the Town.  SECTION FOUR COSTS OF PROCEEDINGS  The Town shall be responsible for all costs, service fees, and notary fees, depositions costs, appraisal fees, the fees of the Circuit Court Clerk, the fees of the Special Masters, Special Commissioners, and Guardians ad Litem appointed by the Circuit Court of the County of Accomack.  SECTION FIVE TERMINATION  This contract shall terminate upon thirty day notice in writing from either party to the other party. The Attorney shall continue to represent the Town to conclusion in any    matter which is in litigation at the time of termination, In the event that the Town elects to conclude any pending suit filed by the Attorney without the assistance of the Attorney, the Attorney shall make available to the Town all papers, or copies thereof, as shall be necessary or appropriate to enable the Town to assume the handling of any matter not concluded. Thel parties agree that the Attorney shall be paid a fee of $300.00 per hour for services rendered to the Town and shall be reimbursed for all costs advanced in the event that Town assumes the responsibility for concluding IN WITNESS WHEREOF, the parties have executed this agreement at Onancock, Virginia, the day and year first above  unless otherwise agreed by the parties.  a pending case. written.  TOWN OF ONANCOCK, VIRGINIA  By  BILL WHITLEY, TOWN MANAGER  d    SUGGESTED MOTION: AGENDA SUBJECT: use.  Mr. Mayorimove to close the town's bank account labelled  Rehabilitation Fund and move those monies to the town's General Fund account.  TOWN COUNCIL  APRIL25-",2016  This movement of funds would free up these dollars for future Staff recommends approval of the proposed motion.  RECOMMENDATION: TIMING: FISCALIMPLICATIONS: balance. POLICY IMPLICATIONS: DISCUSSION: STAFF:  Routine.  This movement of funds would increase the town's general fund  William Whitley Interim-Town Manager  ATTACHMENT: COPY:    SUGGESTED MOTION: Subdivisions" AGENDA SUBJECT:  Mr. Mayor, Imove to adopt the Resolution entitled  "Member Contributions by Salary Reduction for Counties, Cities, Towns and other Political  TOWN COUNCIL  APRIL 25+h, 2016  The resolution is required by the Virginia Retirement System to clarify the  member contributions into the system. RECOMMNEDATIONS: FISCAL IMPLICATIONS: DISCUSSION: None STAFF: Lisa Fiege Office Manager  Approval  The FY17 Budget contemplates these changes in contributions  and they are compliant with the requirements oft this resolution.  Attachment: Proposed Resolution    NOTE: The languagei int this resolution has been approved by VRS Benefits Counsel and is not subject to modification.  Virginia Retirement System  VIRGINIA RETIREMENT SYSTEM P.O. Box 2500 Richmond, VA: 23218-2500  Member Contributions by Salary Reduction for Counties, Cities, (In accordance with Chapter 822 oft the 2012 Acts of Assembly (SB 497))  Towns and Other Political Subdivisions  Resolution  WHEREAS, the Code of Virginia S 51.1-144(F)(3) requires that, effective. July 1, 2016, all employees of apolitical subdivision who are VRS members shall contribute five percent oftheir creditable compensation by  salary reduction pursuant to Internal Revenue Code S 414(h) on aj pre-tax basis; and  WHEREAS, the Code of Virginia $ 51.1-144(F)(3) permitted aj political subdivision to phase in the mandatory five percent member contribution until all employees paid five percent of creditable compensation  effective. July 1,2016; and  WHEREAS, the Code of Virginia S 51.1-144(F)(3) permitted a political subdivision to pick up aj portion WHEREAS, the second enactment clause of Chapter 822 oft the 2012. Acts of Assembly (SB 497) requires an increase in total creditable compensation, effective July 1, 2016, to each such employee in service on June 30, 2016, to offset the cost oft the member contributions, equal to the percentage increase of the member  of the member contributions only until the completion oft the phase-in period on July 1,2016; and  contribution paid by such pursuant to this resolution;  NOW,THEREFORE, BE ITI RESOLVED, that the [insert political subdivision name]  (the "Political Subdivision"), [insert  employer code]  does hereby certify to the Virginia Retirement System Board ofTrustees  that it shall effect the implementation of the member contribution requirements of Chapter 822 oft the 2012 Acts ofAssembly (SB 497), codified as Code of Virginia $ 51.1-144(F)(3), for the fiscal year beginning July 1, 2016, and that Plan 1 and Plan 2 employees shall pay the full five percent member contribution by salary reduction on  aj pre-tax basis; and  BE: IT FURTHER RESOLVED, that no salary increases provided solely to offset the cost of required member contributions to the Virginia Retirement System under the second enactment clause of Chapter 822 of the 2012 Acts of Assembly will be used to certify that any salary increases required by the Appropriation Act  have been provided.  NOW, THEREFORE, the officers are hereby authorized and directed in the name of the Political Subdivision to carry out the provisions oft this resolution, and said officers are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due tol be paid by the Political Subdivision  for this purpose.  Governing Body Chairman  VRSI Resolution- - ELEC5%PU (Rev. 03/16)    Virginia Retirement System  VIRGINIA RETIREMENT: SYSTEM P.O. Box 2500 Richmond,' VA: 23218-2500  CERTIFICATE  I, [insert name]  [insert title]  ofthe Political Subdivision, certify that the foregoing is a true and correct  copy ofa resolution passed at a lawfully organized meeting ofthe Political Subdivision held at [insert  county/city/town, of  Virginia at [insert time]  on [insert date]  2016. Given under my hand and seal ofthe Political Subdivision this  day  2016.  (signature)  This resolution must be passed on or before July 1,2 2016 and mailed to VRS postmarked no later than July 5, 2016.  VRS Resolution- -ELEC59PU (Rev. 03/16)  2    Interim Town Manager's Report-April, 2016  Following are items thatlwant to bring to Council's attention at your April meeting:  1. Staff expects to have the needed water and sewer ordinance and policy changes ready for you to hear at your May Council Meeting in order for you to institute bi-monthly utility billing on. July 2. As the council knows, you have been moving forward towards appointing a new Town Manager. lexpect the new manager to be announced at the May meeting and to begin work on July 1*:. 3. lwant to let the council and the public know that Iwill be here to continue in the interim role for two weeks in May: the week of May 16"h to assist with putting information together for the May meeting and the week of May 23" to be present at your May meeting. May 24"v will be my lwould be happy to answer any questions that any ofy you may have about these items either during the  1st.  last day of work in Onancock.  meeting or at any time. Bill Whitley Interim Town Manager    ONANCOCK POLICE DEPARTMENT Summary of Police Activities for  March 2016  Events initiated: March- February- January-  992 925 760  Traffic Enforcement:  Number of Summon(s) issued- Number of Warning(s)-  29 9 706  Business /C Citizen-  (Complaints, assist, checks, and special patrols)  Court:  Number of times attended- Amount of fines-  Twice $1,905.00  Criminal Cases:  Reportable Offenses: Trespassing- Assault- Domestic- Destruction of property- Hit & Run- DUI-  #of 2 1 2 1 2 1  Failure Obtain Rabies Shots- 1