Onancock Town Council Meeting  AGENDA August 22nd, 2016 7:00 p.m.  1. Call to Order and Roll Call 2. Pledge of Allegiance  3. Consideration and. Approval ofthe Amended Minutes from the Regular Meeting on June 27th, 2016 and Approval oft the Minutes from the Regular Meeting on July 25th,  2016. 5. Public Business  a. Accomack Community Band, Mr. Wayne Dize b. Town Hall Historical Façade Update, Mrs. Janet Fosque  Consideration of Replacement Councilmember for Councilmember John d. Town of Onancock Committee Guidelines, Councilmember Catherine Krause e. Drug and Alcohol Testing Policy Revision, Town Manager William Kerbin VDOT Resolution, Town Manager William Kerbin g. Appointments to the Waterfront Committee, Mr. T. Lee Byrd  Morgan, Mayor Russell Jones  6. Public Comment  7. Planning Commission Report - Fletcher Fosque 8. Personnel Committee Report 9. Holiday Committee Catherine Krause 10. Mayor's Report 11. Town Manager's Report 12. Mayor and Town Council Comments 13. Closed Session (if needed)  14. Adjourn    Town of Onancock Town Council June 27,2016 7:00PM  Call to Order and Roll Call:  Mayor Jones called the meeting order at 7:00 PM and roll was called. Mayor Russell. Jones and CoundimembersT.Lee Byrd, Catherine Krause, Sandra Fox and. Joshua Bundick were present. Councilmembers Fletcher Fosque and. John Morgan were absent. Amajority of members were present  and a quorum was established. The Pledge of Allegiance was recited. Swearing In Ceremony:  Mayor. Jones explained that the Accomack County Clerk of Circuit Court, Samuel Cooper, was present this evening to swear int the new members of council along with the re-elected members of council. Mr. Cooper sworei in Mayor Jones and Councilmembers Ray Burger and Robert Bloxom as well as Mr. Cooper explained that Councilmember. John Morgan would need to be sworn in before the next Consideration and Approval of Minutes from the Regular Meetingon May 23" 2016a and the Special Mayor. Jones asked if there were any changes, corrections or additions to the minutes submitted for With none, Councilmember Bundick made a motion to approve the May 23", 2016 and May 31*, 2016 meeting minutes as submitted. Councilmember Byrdseconded the motion. The motion, passed by  presented them with their election certificates. council meeting since he was recently re-elected.  Meeting on May 31".2016: either meeting.  unanimous voice vote. Public Business:  a. Public Hearing: Mayor. Jones explained that this issue has been discussed for well over two years. Currently, the town bills locations quarterly this change would move that frequency to bi- monthly. Mayor. Jones continued on to say that this change should help alleviate some of the financial burden our customers have with the quarterly billing. The rates were not changed just the minimums for water and sewer and the rates associated with those minimums. (Please note that as a point of clarification the minimum amounts billed for water and sewer were decreased,  thus the rates were changed.)  Mayor Jones opened the Public Hearing at 7:13 PM.  Mrs. Fiege explained that the new minimum rates for water and sewer will be one- third less the current minimums. With that being said, the minimum usage was lowered from 5,000 gallonsto 3,000 gallons. Trash will continued bel billed at a rate of $10.00ar month which means that al bi- monthly bill will have at trash rate of $20.00. Also, the Virginia Department of Health fee which  1    was $0.74 will now be $0.50. Mrs. Fiege also shared that for some residents their first bill under the new system will be higher than normal. This is due to the fact that some locations will have three months on their first bi-monthly bill. This is a one-time scenario. The town is also preparing to send out a postcard to all active water and sewer customers letting them know of Councilmember Byrd shared that he thought this change to be beneficial to the town'sutility Councilmember Fox asked if the online pay option willl be up and running by the time this plan goes into effect. Mayor. Jones shared that may be few months before thati is an option because  the change oncei it is approved by council.  customers.  the town is also looking into redoing its website.  Mayor. Jones askedi if there was any public comment on this issue. With none, Mayor Jones closed the Public Hearing at 7:16 PM.  Councilmember Byrd made a motion to amendment Sec. 21-45, Amendment to Water and Sewer Ordinance, to allow the town's water and sewer billing to occur bi-monthly. Councilmember Krause: seconded the motion. The motion passed by unanimous voice vote. b. Davis Disposal Contract: Mayor. Jones explained that the town's contract for garbage collection through Davis Disposal is up for renewal. Mayor Jones expressed his satisfaction with the service Davis Disposal has provided the town. There is an increase in the cost of the service which is to be expected but not much more than the town had been spending on the service. Mr. Alan Silverman suggested an amendment tot the contract, change "in climate" to  "inclement" which is under section seven oft the contract. Council and the public were asked for comments on this proposal.  With none, Councilmember Krause made a motion to approve the amended. Davis Disposal Contract effective July 1", 2016 through. June 30", 2020. Councilmember Fox seconded the Zoning Administrator: Mayor. Jones explained that this motion was necessary to give the incoming town manager the tools he needs to hit the ground running when he takes his post Councilmember Bundick made a motion to appoint the IN-Coming Town Manager, William Kerbin, Jr., as the Onancock. Zoning Administrator effective. July 18", 2016. Councilmember Byrd d. Town Treasurer: Mayor. Jones reiterated the fact that this motion also enables the in-coming Councilmember Bundick made a motion to appoint the In-Coming Town Manager, William Kerbin, Jr., as the Onancock Town Treasurer effective. July 18", 2016. Councilmember Byrd  motion. The motion passed by unanimous voice vote.  July18",2016.  seconded the motion. The passed by unanimous voice vote. town manager to fulfill his duties as required.  seconded the motion. The motion passed by unanimous voice vote.  2    e. Discussion of Town Hall Façade: Councilmember Krause explained that once the bushes in front of Town Hall were removed it became glaringly obvious that the building is need of some attention. Mrs. Janet Fosque contacted a man that specializes in historical restorations, Mr. Paul Touart. Mr. Touart was kind enough to come out and examine the building and draft a proposal for needed repairs that would be period specific. Councilmember Krause suggested that council and staff look at the proposed scope of work and create at timeline for the different stages of the restoration project. Councilmember Krause also explained that once a decision is made on how to proceed with the building restoration then the proposal from the Tree Board Ms. Ann Nock, Market Street, thanked council for looking into this project. Ms. Nock also  regardinglandscaping in front of Town Hall can commence. suggested that Mr. Touart be hired to work on the restoration.  Public Comment:  Ms. Ann Nock, Market Street, thanked the town staff and the Onancock Business and Civic Association Mr. Haydon Rochester, King Street, thanked Councilmembers Fox and Byrd for serving on town council. Mr. Rochester also thanked Mayor. Jones for running for one more term. Mr. Rochester continued on to thank newly elected Councilmembers Ray Burger and Robert Bloxom for stepping up to serve the town.  for their hard work on fixing up the town gazebo.  Planning Commission: Nor meeting Personnel Committee: No meeting.  Waterfront Committee:  Councilmember Byrd shared that Harbormaster Melcher and her assistants were doing a great job at the marina this year. Councilmember Byrd reported that fuel sales are ahead of last year as are slip reservations. Counciimember Byrd commended the Onancock Business and Civic Association for the revolving listing of volunteer drivers for town's transient boating guests. Councilmember Byrd shared that the town was awarded $200,000 in grant monies from the Virginia Port Authority to begin work on Phase 1 of the marina improvements which will begin with the installment of floating slips. Councilmember Byrd shared that the signage at the wharf has been mostly replaced with the appropriate signs and the parking lot has been restriped to assist with easier parking for trailers. Councilmember Byrd closed with thanking council and members of the public for allowing him to serve  on Waterfront for the past four years. Holiday Committee: No meeting.  3    Mayor's Report:  Mayor. Jones thanked Councilmembers Byrd and Fox for their years of service. Mayor. Jones handed out Mayor Jones shared that council is still continuing its work on drafting policy which would lay down the guidelines for town committees. Mayor. Jones projected that once the guidelines are in place along with the new town manager and councilmembers the committees will be reconstituted probably in about a Mayor. Jones shared that the town was approached by an organization that audits companies' utility bills to make sure that they are paying for services they are actually using. Mayor. Jones continued on to say that this is something that the town will be looking into to hopefully curtail unnecessary spending on its Mayor. Jones shared the reason for his desire to run again for Onancock Town Mayor. Due to the need for the town to hire a new town manager and with two members of council not seeking re-election, Mayor. Jones felti it would be best for the town's continuity to stay oni for one more term.  ag gift from the town for both of them.  month.  telephone and electric services.  Mayor and Town Council Comment:  Councilmember Bundick thanked Councilmembers Byrd and Fox for their service on town council,  sharing that they have both been great mentors to him over the past two years.  Councilmember Krause mimicked the sentiment as well as thanked Mayor Jones for staying on two  more years.  Councilmember Byrd thanked council for all their hard work as well as their comradery. the Ice Cream Social up on by the Onancock Business and Civic Association.  Ms. Nock, Market Street, asked that council reach out to Lt. Governor Ralph Northam by inviting him to  Closed Session, ifneeded: None. Adjourn:  Councilmember Byrd made a motion to adjourn. Councilmember Fox seconded the motion. The motion  passed by unanimous voice vote. The meeting was adjourned at 7:48 PM.  Russell. Jones, Mayor  Lisa Fiege, Deputy Clerk  4    Town of Onancock Town Council July 25, 2016 7:00PM  Call to Order and Roll Call:  Mayor Jones called the meeting to order at 7:00 PM and roll was called. Mayor Russell. Jones and Councilmembers Robert Bloxom, Ray Burger, Joshua Bundick and Fletcher Fosque were present. Councilmembers Catherine Krause and. John Morgan were absent. A majority yofmembers were present  and a quorum was established. The Pledge of Allegiance was recited. Welcome to New Town Manager:  Mayor. Jones welcomed William H. Kerbin, Jri to the Town of Onancock. Mayor. Jones shared that he has been working with Mr. Kerbin to get him acclimated to the pending needs oft the town. Mayor. Jones also welcomed the two new councilmembers, Mr. Robert Bloxom and Mr. Ray Burger. Mayor Jones explained that Councilmember Morgan has not been able to attend council recently due to Consideration and Approval oft the Minutes from the Regular Meeting on. June 27#_2016: Mayor. Jones asked if there were any changes, corrections, or additions to the meeting minutes as Mrs. Shirley Zamora, North Street, was concerned about the wording used to explain the new utility billing structure. The minutes state that there is no rate change but in fact there is a change in the Mayor. Jones stated that they would look into it but that to his knowledge the rates have not changed. Councilmember Bundick made a motion to approve the minutes as submitted. Councilmember Fosque  health reasons.  submitted.  minimum consumption amount as well as the fee for those minimums.  seconded the motion. The motion passed by unanimous voice vote.  Public Business:  a. Tree Board Presentation: Postponed.  b. Historical Society Request for Funds for an Exhibit at Hopkins Brother's Store: Councilmember Fosque presented the proposal from the Historical Society of the Eastern Shore of Virginia. Counciimember Fosque started with some background on the proposed project, the Historical Society of the Eastern Shore of Virginia was awarded some monies from the Onancock Business Civic Association (OBCA) from last year's Christmas Homes Tour proceeds. The Historical Society is looking to do an exhibit at the Hopkins Brother's Store highlighting Onancock'svast mercantile history. Unfortunately, the award from OBCA is not enough to fund the project. The Historical Society is asking the town to give them the left over. Jamestown funds, totaling $4,500.00, to assist with completing the exhibit. The. Jamestown monies had been given to the  1    town on! December 17", 2007. The monies were left over from the. Jamestown 2007 event. The suggestion was that the town use those dollars to educate visitors on Onancock'srichi history. Mr. Caleb Fowler, President of the Historical Society of the Eastern Shore of Virginia's Board, spoke about the vision of the project. The Historical Society would like to create a mini-museum down stairs at the Hopkins Brothers Store. The exhibit will have huge displays, visual montages, artifacts as well as al history of Onancock. Iti is estimated that about 20,000 people visit Mallard's at the Wharf each year. Mr. Fowler shared that they! have a captive audience and believes that this exhibit will be well received and a huge benefit to the town in the way of Mayor Jones asked what the timeframe was to start work on the project. Mr. Fowler said they Councilmember Fosque made a motion to appropriate $4,500.00 to the Historical Society of the Eastern Shore of Virginia from the left over proceeds from the. Jamestown 2007 event. Councilmember Burger seconded: the motion. The motion passed by unanimous voice vote.  tourism.  are ready to begin immediately.  Public Comment: None.  Planning Commission Report: was in attendance.  Councilmember Fosque shared that the Planning Commission reviewed the timeline for the revisions to the Comprehensive Plan as well as possible regulations to Airbnbs. The new Town Manager, Mr. Kerbin, The Virginia General Assembly reviewed legislation last session that would restrict what localities can regulate pertaining to Airbnbs. The Virginia Municipal League (VML) heavily opposed the legislation, feeling that localities should be able to regulate these issues on their own without state intervention. Currently, the bill was tabled and has an approval date of 2017. The state is reviewing the subject matter via as study which will review possible rules governing how localities can proceed with regulating Airbnbs. Councilmember Fosque shared that' VML is encouraging localities to adopt regulations before the state can pass this legislation proving that localities can handle this issue on their own without state intervention. Councilmember Fosque shared that they discussed requiring Airbnbs to obtain a Special Use Permit prior to operating as an Airbnb as well possibly only allowing them to have no more than six Mayor. Jones asked about those individuals who have summer homes in Onancock and rent their homes out at other times, how would this affect them. Councilmember Fosque shared that the goal is not to Mayor. Jones asked when Council can expect to have a proposal from the Planning Commission.  people renting the home that is owner occupied.  outlaw them but to restrict them.  Councilmember Fosque said within sixty days. reacting to problems that may arise in the future.  Councilmember Fosque explained that he wanted to take a preemptive stance on this issue as oppose to  2    Mayor. Jones shared that there has been an effort to get feet on the street and those that vacation in town shop and dine here as well. Also, empty homes with for sale signs are not as appealing. Councilmember Fosque stated that people in residential districts deserve to have their rights protected.  Personnel Committee Report: Harbormaster's Report:  None.  Mr. Kerbin shared Harbormaster Melcher's report with council. Gas sales are up as is transient slip rentals. The additional security cameras have arrived and town staff will be installing them shortly. The wharf staff have also been changing the door code regularly to cut down on non-slip renter usage of the  facilities.  Mayor. Jones shared that the wharf is getting great reviews on the web.  Holiday Committee Report:  Councilmember Krause was absent so Councilmember Fosque shared that there was no meeting but that the additional holiday banners came in and Mrs. Fosque is in the process of making sure they are all Councilmember Burger asked if there was any update on the historical banners that will go up after the holiday banners come down. Councilmember Fosque shared that the artist is still working on the  correct.  design. Mayor'sReport:  Mayor. Jones shared that Mr. Lawton and family were in town over the weekend to drop the girls off at Camp Occohannock. Mr. Lawton's health has substantially improved since the transplants. He is still Mayor. Jones also shared that Councilmember Morgan has been having reoccurring liver problems which runi in his family. Currently, the family is looking into liver transplant options. Mayor Jones continued to share that Councilmember Morgan has yet to sweari in for his new council term and he suspects that council will need to look at potential candidates to fill Councilmember Morgan's post.  weak but definitely on the mend.  Town Manager's Report: public as well.  Mr. Kerbin thanked everyone for the opportunity to be part of the Onancock team. Mr. Kerbin shared that staff has done a great job during his transition and he looks forward to working with council and the  Mayor and Council Comments:  Councilmember Fosque shared that he was glad to have Mr. Kerbin on board.  Councilmember Bloxom shared that the wharf has greatly improved its customer service this years.  Staff is doing an excellent job.  3    Closed Session, if needed:  None. Adjourn:  Councilmember Burger made a motion to adjourn. Councilmember Bundick: seconded the motion. The  motion, passed by unanimous voice vote. The meeting adjourned at 7:45 PM.  Russell. Jones, Mayor  Lisa Fiege, Deputy Clerk  4    SUGGESTED MOTION: Mr. Mayor, I move to approve a variance for the Accomack Community Band to operate a haunted house on October 14-15, October 21-22, and  October 28-29. AGENDA  TOWN COUNCIL  August 22, 2016  SUBJECT: Granting a variance to the Halloween ordinance to allow a haunted house to be  held on nights other than October 31.  RECOMMENDATION: Staffrecommends approval oft the proposed action. TIMING: October 14-15, October 21-22, and October 28-29  DISCUSSION: The Accomack Community Band has held a haunted house for 5 years. The Town's Halloween ordinance restricts activities celebrating Halloween to the night of October 31. This requested variance would allow the operation of the haunted house on nights other than  October 31. Staff: Bill Kerbin Town Manager Attachment: N/A Copy:    SUGGESTED MOTION: Mr. Mayor, I move to appoint T. Lee Byrd to the Onancock Town  Council to fill a vacancy left by John Morgan.  AGENDA  TOWN COUNCIL  August 22, 2016  SUBJECT: Appointment ofT. Lee Byrd to the Onancock Town Council  RECOMMENDATION: N/A TIMING: Current  DISCUSSION: John Morgan has not been sworn in due to health concerns. The Onancock Town Code allows the mayor to appoint a successor to this vacancy within this time period.  Staff: Bill Kerbin Town Manager Attachment: N/A Copy:    SUGGESTED MOTION: Mr. Mayor, I move to adopt the Town of Onancock Committee Guidelines and apply these guidelines to all existing Town Council appointed committees.  AGENDA  TOWN COUNCIL  August 22, 2016  SUBJECT: Adoption of Town of Onancock Committee Guidelines  RECOMMENDATION: Staffrecommends: approval of the committee guidelines.  TIMING: Current  DISCUSSION: The current Town Council appointed committees do not have uniform guidelines. The proposed guidelines will provide a framework for committee membership and selection. These guidelines would apply to the Planning Commission, Tree Board, Waterfront Committee, Marketing Committee, Personnel Committee, Holiday Committee and any other  council appointed ad hoc committee.  Staff: Bill Kerbin Town Manager  Attachment: Committee Guidelines  Copy:    Town of Onancock Virginia Committee Guidelines  Purpose  Committees willl be appointed by the Mayor subject to the approval oft the Town Council The Town Council will establish the committee's role, membership and leadership. Committees are advisory in nature and exist solely for the purpose offulfilling the role  and direction authorized by the Town Council.  Definitions  Committee: A committee in the Town of Onancock is a body of at least 3 persons appointed to consider, study, investigate and/or take action on assigned matters. Committees are established to fulfill a specific purpose or serve in an advisory role to the Town Council as  well as allowing greater citizen participation.  Types of Committees  Mandated Committees: Those committees in continuous existence as mandated by State  Law and/or Town Code. (See attachments). Planning Commission. Tree Board  The Planning Commission must have at least one town council member that The Tree Board is a citizen committee that reports directly to the Town  serves as either chairman or active member.  Manager.  Standing Committees: Ongoing committees as recommended and approved by the' Town Council.. A: standing committee must have at least one town council member that serves as  either chairman or active member. Waterfront committee Marketing committee Personnel committee the Town Council. Holiday committee Membership  AdHocCommittee: A committee established for a specific need or purpose; generally on a short-term basis. An ad hoc committee is a citizen based committee and reports directly to  The Mayor with Town Council confirmation will appoint the committee chairperson. The committee chairperson may recommend potential committee members and  present their nominations to the Mayor.  Appointed committee members will serve for two years.  Committee membershp/appolmment will be reviewed by the Mayor, with the Preference will be given to' Town residents. Ifa vacancy occurs and there is not atown residenti interested in serving on a committee, the Mayor may appointa nonresident to serve on a committee with Town Council approval.  approval of Council, at the start of his/her term of office.  Approved by Council: Date Revised and. Approved: Date  1    Town of Onancock Virginia Committee Guidelines  Ifan new committee member is needed during a term the chairperson may recommend: a replacement: and submit the nomination to the Mayor. The Mayor with Town Council approval may appoint the new committee member. There will be at least three but not more than seven committee members on any committee, unless otherwise defined by town code or state law. The following will apply to all committee members  Some knowledge and/or experience in the fieldi is preferred for all committee Individuals interested in serving on committees should express theirinterest tto Those interested in serving on a committee may be asked to write a brief Alist ofi interested individuals will be provided to the Mayor, Town Council and Interested persons should be aware that on some occasions there are not enough vacançies to accommodate all who are interested inj particular Continued nonattendance at scheduled meetings may be cause for a member to  members.  the Onancock' Town Manager's Office.  summary explaining their interest and experience. Committee Chairperson for consideration.  Committee assignments. not be reappointed.  Agenda  To observe the Freedom of Information Act (FOIA) requirements an agenda must be established for each meeting and published by the town clerk. Agendas are normally  published at least 7 days in advance ofar meeting.  Meetings  Committees will establish written goals and revise those goals annually. Awritten report will be submitted to the Town Council on an annual basis. Standing committees must meet at least twice annually or it may be that the purpose of  the committee has expired.  Ar record oft the meeting will be made in kept in the town files.  Meeting minutes will be a factual record of the actions oft the committee.  Approved by Council: Date Revised and Approved: Date  2    SUGGESTED MOTION: Mr. Mayor, I move to approve the drug and alcohol testing policy revision effective October 12 2016; and to make it effective for all employees; and to incorporate  this policy revision into the Town of Onancock personnel manual.  AGENDA  TOWN COUNCIL  August 22, 2016  SUBJECT: Revision and implementation of Drug and Alcohol Testing Policy RECOMMENDATION: Staffrecommends approval of the policy revision  TIMING: October 1,2016  DISCUSSION: The Town has a drug and alcohol testing policy for its safety sensitive employees as part of its personnel manual; however, this policy has not been followed. Ihave revised this policy to include all employees in order to make the policy uniform throughout the organization. Ifapproved by Council, the policy will become effective October 1,2 2016.  Staff: Bill Kerbin Town Manager  Attachment: Revised Drug and Alcohol Testing Policy  Copy:    MEMORANDUM  TO: FROM:  Mayor and Town Council for the Town of Onancock  Bill Kerbin, Town Manager  SUBJECT: Revised Drug and Alcohol Testing Policy  DATE:  August 22, 2016  The town has a drug and alcohol testing policy for its safety sensitive employees as part ofi its personnel manual; however, this policy has not been followed. The policy applied to safety sensitive positions only. Ihave revised this policy to include all employees in order to make the policy uniform throughout the organization. Ifapproved by Council, the policy will become  effective October 1, 2016.    XI. ALCOHOLAND DRUG FREE WORKPLACE  A. Employee Responsibilities  1. 2.  No employee shall unlawfully manufacture, dispense, possess, use, or distribute any controlled substance, medication, or alcohol.  Any employee convicted under a federal or state statue regulating controlled substances shall notify their supervisor and the manager within five days  after the conviction.  3. No employee shall consume alcoholic beverages immediately before work, during work hours, or while at work during breaks or lunches. No employee shall be impaired by alcoholic beverages immediately before work, during work hours, or while at work during breaks orl lunches. No employee shall represent the Member in an official capacity while  4. 5. 6.  impaired by alcohol, illegal drugs, or medication.  No employee, using medication that may impair performance, shall operate a motor vehicle or engage in safety sensitive functions while on duty for the  Member.  7. Ifan employee is using a prescription or non-prescription medication that may impair performance of duties; the employee shall report that fact to his An employee who has reason to believe that the performance of another employee is impaired by alcohol, illegal drugs, and/or medication shall  orl her supervisor.  8.  immediately notify the supervisor or manager.  Disciplinary Action. Because of the serious nature ofi illegal use or abuse of alcohol, controlled substances, and/ornon-prescribed use of medication, appropriate employee  disciplinaryaction will be taken, up to and including termination.  B. Drug & Alcohol Testing  In order to achieve a drug-free work place, all employees and applicants for employment shall be required to participate in all oft the following alcohol and  controlled substances testing:  1.  When an applicant for a position has been extended a conditional offer of  employment but before beginning work.    2. 3. 4. 5. 6.  When there is a reasonable suspicion to believe that the employee isi in an When the employee has been involved in an on duty accident or has  impaired state.  endangered others in the workplace.  On al random basis. substances or alcohol. violations.  Asac condition for return to duty after testing positive for controlled As partoff follow-up procedures to return-to-duty related drug or alcohol    SUGGESTED MOTION: Mr. Mayor, I move to adopt the Town of Onancock VDOT Resolution that will relieve the Town of the obligation of securing a surety bond each time a land use permit is submitted for work on public works and public utilities' projects on  Commonwealth of Virginia highway systems.  AGENDA bonds  TOWN COUNCIL  August 22, 2016  SUBJECT: Adoption of Town of Onancock VDOT Resolution related to securing surety RECOMMENDATION: Staffrecommends: approval of the VDOT Resolution.  TIMING: Current  DISCUSSION: This resolution will relieve the duty of the Town to secure a surety bond each time a permit is secured for public works and public utilities' projects involving Commonwealth of Virginia highway systems. The Town is required to continue to carry liability insurance, specified in the resolution, to cover personal injuries or property damages that arise  from the work. Staff: Bill Kerbin Town Manager  Attachment: Town of Onancock VDOT Resolution  Copy:    TOWN OF, ONANCOCK  ONANCOCK Live it Love it VIRGINIA FOUNDED 1680  15 North Street Onancock, VA 23417  RESOLUTION  WHEREAS, it becomes necessary from time to time for the Town of Onancock of Onancock' Virginia to obtain land use permits from the Virginia Department ofTransportation: to install, construct, maintain and operate certain public works and public utilities projects along, across over and upon highway WHEREAS, expense, damage or injury may be sustained by the Commonwealth of Virginia growing out ofgranting to the Town of Onancock of Onancock, Virginia by the Virginia Department of Transportation NOW, THEREFORE, BE IT RESOLVED by the Town of Onancock this 22"d day of August, 2016:  systems of the Commonwealth of Virginia; and,  of said permits for the work aforesaid;  Section 1:  That in accordance with the provisions of Section 24VAC30-151-720 of the Land Use  Permit Regulations of the Virginia Department of Transportation, the Town of Onancock of Onancock, Virginia does hereby grant assurances to the Virginia Department ofTransportation (VDOT) that it shall in all respects comply with all of the conditions of the permit or permits that have been, or will be, granted to the Town of Onancock of Onancock, Virginia and that said jurisdiction does hereby certify that it will carry liability insurance for personal injury and property damages that may arise from the work performed under permit and/or from the operation of the permitted activity as follows: up to one- million dollars $1,000,000.00) each occurrence to protect the Commonwealth Transportation Board members and the Virginia Department of Transportation's: agents or employees; seventy-five thousand dollars ($75,000.00) each occurrence to protect the Commonwealth Transportation Board, the Virginia Department of Transportation or the Commonwealth of Virginia in an event of suit.  Section 2:  That the Town Manager, or their designee, be, and hereby is authorized to execute on  behalf of the Town of Onancock of Onancock, Virginia all land use permits and related documents of the  Virginia Department of Transportation.  Section 3: Transportation. Section 4:  That this shall be a continuing resolution and shall not be revoked unless and until sixty  (60) days written notice of any proposed revocation be submitted to the Virginia Department of  That the Town of Onancock of Onancock, Virginia shall, if requested by the Virginia  Department of Transportation, provide al letter that commits using the surety provided byi its contractor or to have the contractor execute a dual obligation rider that adds the Virginia Department of Transportation as an additional obligee to the surety bond provided to the locality, with either of these  (757) 787-3363 Phone  (757) 787-3309 Fax  www.onancock.com Website    options guaranteeing the work performed within state maintained right-of-way under the terms of the BE IT STILL FURTHER RESOLVED that the Town Manager, or their designee, be, and hereby is authorized The foregoing Resolution was adopted by the Town of Onancock Town Council at its regular meeting  land use permit for that purpose.  and directed to procure insurance required by Section 1 herein. held on August 22"6, 2016 in Onancock, Virginia.  Signature: Name: Title:  Town of Onancock    SUGGESTED MOTION: Mr. Mayor, Imove to appoint the following individuals to the Town of Onancock Waterfront Committee: Bill Bagwell; Council Member Bob Bloxom; T. Lee Byrd; Council Member Fletcher Fosque; Steve Johnsen; John Krolling, consultant; Mayor Russell  Jones; and Town Manager Bill Kerbin.  AGENDA  TOWN COUNCIL  August 22, 2016  SUBJECT: Appointment ofTown of Onancock Waterfront Committee Members RECOMMENDATION: Staffrecommends approval oft the appointments.  TIMING: Current Waterfront Committee. Staff: Bill Kerbin Town Manager  DISCUSSION: The attached list ofindividuals is a recommendation for the Town of Onancock  Attachment: List of Proposed Waterfront Committee Members  Copy:    Proposed Waterfront Committee Members  August 22, 2016  Bill Bagwell  Bob Bloxom Councilmember  T.I Lee Byrd  Fletcher Fosque Councilmember  Steve Johnsen John Krolling * consultant Russell Jones-- Mayor Bill Kerbin-- Town Manager    Town Manager's Report August 22, 2016  Community Outreach  Ihave reached out to downtown business owners, local government officials and other leaders of the community to find out current concerns and issues. Iattended the Onancock Business Civic Association meeting on August 9 and will continue to attend these meetings on a regular basis.  1365 Cloud Support  We are waiting for a quote from Cards Technology regarding 1365 Cloud Support. The town will have 3 generic accounts, Wastewater, Police and wharf and 3 specific accounts, 3 work stations at town hall. The system will allow departments to share documents with one another.  Utility Audit  Ihave been working with Troy and Banks, a utility and elecommunications consulting firm, regarding performing a utility audit. This firm will review our utility bills and look for savings. The firm will receive aj percentage of the savings as a form of payment and will not charge the town any other fees for this service. Iwill review and plan to sign the contract for this audit  next week. Website Update  Ihave received 3 proposals from website design companies to upgrade our exiting Town website. Iam awaiting more information from one of the vendors regarding pricing and clarification ofannual services included after the website is installed. Once received we will  select a vendor. A summary of the proposals is in the packet.  Onancock Police Department July Report  A summary of police activities for July 2016 is found in your packet.  Harbormaster Report  For slip rentals, business has been steady averaging around 3 to 4 boats on a daily basis. The Fishing Bay Yacht Club will be here on Saturday August 13. The Indian Creek Yacht club will be here between September 30 and October 2 with approximately 14 boats. The Wicomico Club isr returning to the Onancock Wharf this fall and has been providing good feedback on our facility. Gasoline sales have increased. The harbormaster would like to extend special thanks to T.Lee Byrd and Bill Bagwell for their help with price setting; advice on fueling up and cost/price comparisons; and maintenance. The Wharf has sold 36 seasonal stickers to non-Onancock residents. Daily ramp sales have been steady. Staff has developed a list of Onançock residents    who do not have trailer stickers. The list is shared with the Town Office weekly. Staff continues to encourage Onancock residents to visit the Town Office to register their trailers.