Onancock Town Council Meeting  AGENDA January 23,2017 7:00 p.m.  1. Call to Order and Roll Call 2. Pledge of Allegiance 4. Public Business  3. Consideration and Approval oft the Regular Meeting on November 28, 2016.  a. Joint Public Hearing, Planning Commission and Town Council: Homestays b. Public Hearing, Wharf Restroom Policy Mr. William Kerbin, Jr. Samuel Outlaw Building Project - Mr. Gerald Boyd d. 2016. Annual Police Department Report - Police Chief Eric' Williams e. Proposed Jackson Street Opened for One-Way Traffic Only - Mr. William Proposed Queen Street Opened for One-Way Traffic Only - Mr. William h. Town Council Meeting Schedule for CY2017 - Mr. William Kerbin, Jr. 2017 Department Goals & Objectives - Mr. William Kerbin, Jr.  Proposed Town Code Restrictions  Kerbin, Jr. Kerbin, Jr.  2016 State of the Town - Mr. William Kerbin, jr.  5. Public Comment  6. Planning Commission Report - Fletcher Fosque 7. Waterfront Committee Report - T. Lee Byrd 8. Personnel Committee Report 9. Holiday Committee Report - Catherine Krause 10.M Mayor's Report 11.7 Town Manager's Report 12. Closed Session (ifneeded) 13.Adjourn    Town of Onancock Town Council Meeting November 28, 2016 7:00PM  Call to Orderand Roll Call:  Mayor Jones called the meeting to order and roll was called. Mayor Russell. Jones and Councilmembers Robert Bloxom, T. Lee Byrd, Ray Burger, Joshua Bundick and Fletcher Fosque were present. Councilmember Catherine Krause was absent. Ar majority ofr members were present and a quorum was  established.  The Pledge of Allegiance was recited.  Consideration and Approval of the Regular Meeting on October 24, 2016:  Mayor. Jones asked if there were any changes, additions or corrections to the minutes as submitted. With none, Councilmember Bloxom made a motion to approve the October. 24th, 2016 meeting minutes as submitted. Councilmember Byrd seconded the motion. The motion passed by unanimous voice vote.  Public Business:  A. Le Tour de Shore Presentation, Ms. Jean Hungiville: Ms. Hungiville introduced herself as the Executive Director of the Eastern Shore of Virginia Chamber of Commerce as well as at former board member of the Onancock Business Civic Association (OBCA) and a town resident. Ms. Hungiville continued on to share that the Le Tour de Shore is a Chamber event. The event had been headquartered at the Old Onancock High School but this coming year The Chamber was hoping to move the event to the Town Gazebo. Ms. Hungiville continued on to share that the event has been growing over the years and this year's date is set for Father's Day weekend. This event is at fundraiser for The Chamber. The Chamber is looking for some additional developmental partnerships, current partnerships include Citizens foral Better Eastern Shore and the Onancock Rotary Club. Ms. Hungiville stated that this year's event is projected to have 250 riders participating, stressing that these riders bring with them disposal incomes along with their families to cheer them on. This will be a wonderful opportunity for the businesses in the downtown area to market themselves to new groups of people. The Chamber will supply the port-o-potty's. The Chamber requests that the East Street and' West Street be closed for safety purposes during the event. The cyclists will be asked to park at the Queen Street parking lot and the Old Onancock High School will be available for overflow parking as well. Ms. Hungiville also shared that cyclists willl be able to utilize the showers at the town wharf per her discussion with the Councilmember Byrd. Ms. Hungiville shared that The Chamber will be publishing a one- pager of Onancocksamenities for the cyclists' information. There is also a Fun Run planned for Councilmember Byrd asked about the policing oft trash can for the event. Ms. Hungiville shared that Waste' Watchers will be asked to assist in that task while promote their initiative. Additional volunteers may come from the local High School: students who are looking for  the evening before the bicycle raçe.  community service hours.  1    Councilmember Burger asked how many of the participants were locals. Ms. Hungiville stated B. Discussion on Changing Jackson! Street and Queen Street to One-Way Traffic Only, Mr. William Kerbin: Town Manager Kerbin explained that this is just at first time discussion of the proposed changing of the follow oft traffic from two-ways to one-way on Jackson Street and Queen Street. Jackson Street would become one-way turning off of Market Street heading towards Kerr Street. Police Chief Eric Williams predicts that this change would reduce the Jackson Street flow of traffic by about 60%. Mr. Kerbin continued on to share that this change will help to reduce Queen Street would also become a one-way street with traffic coming off of Market Street and around to Ames Street. Mr. Kerbin shared that this proposal should reduce the number of complaints from those parking at Charter Communications. Mayor. Jones shared that the town owns a surveyed lot to the east of the Roseland' Theater. Mayor. Jones continued on to share that the Queen Street is about 401 feet wide on the Market Street side and then narrows down. Councilmember Fosque asked if the surrounding business owners have been asked about their feelings of this proposed change. Councilmember Fosque shared that he likes the proposal Mrs. Lynne Fowler, Queen Street, expressed her concern for the house located at 58 Market Street. Having the oil truck coming off of Market Street and attempt to enter the driveway for 58 Market Street will be nearly impossible. The other concern Mrs. Fowler expressed was that her and her husband will encounter issues when towing their boati into their barn since they are  that about half were from The Shore.  additional wear and tear on. Jackson Street.  except for it being one-way behind the North Street Playhouse.  unable to make a right turn there with the trailer.  Public Comment: holiday season. Planning Commission:  Mrs. Kathy Boyd, Market Street, shared her excitement on how lovely the town looks for the coming  Councilmember Fosque shared that the Planning Commission continued their discussion of the proposed homestay language. Councilmember Fosque shared that while some councilmembers expressed concern over the town mandating that the homestays be owner occupied the Planning Commission has decided to keep that language intact. Councilmember Fosque shared that the Planning Commission did decide to amend the language restricting how many overnight guests are allowed to stay at the homestay. No longer will the homestays only be allowed to have an maximum of six overnight guests, the number of guests will be decided and confirmed through the special use permit. Councilmember Fosque also expressed his interest in council placing a moratorium on homestays until the language regulating them becomes code. Councilmember Fosque asked that a joint public hearing  be scheduled and noticed for the. January Council Meeting.  2    Councilmember Bundick asked Councilmember Fosque why the Planning Commission feels the need to restrict homestays to only owner occupied. Councilmember Fosque shared that the Planning Commission is concerned about absentee landlords. Mayor. Jones feels that's some oft these issues could Councilmember Fosque stated that this language will help to level the playing field between homestays (Airbnbs) and the Bed and Breakfasts currently operating in town. Councilmember Fosque continued on to say that there are no shortages of places to stayi in town sO why do we need more. The idea behind  be controlled through the special use permit.  this language is to protect the residential district.  Waterfront Committee:  Councilmember Byrd shared that there was no Waterfront Meeting this month. Councilmember Byrd continued on to share that the wharfi is still open for limited fuel sales and that Harbormaster Melcher  will be working with the town office through the winter months.  Personnel Committee: No meeting. Holiday Committee:  Councilmember Fosque shared that the volunteers and committee members are. stilli int the process of  getting the decorations up around town.  Mayor's Report: No report.  Town Manager's Report:  Mr. Kerbin updated council on the following:  Staff and' Volunteers are hard at work putting holiday decorations up around town and town The Samuel Outlaw Building committee is working on achieving 501(c)(3) status. Mr. Kerbin attended a community revitalization seminar in Warsaw, Virginia which discussed Mr. Kerbin and Mrs. Melcher (Harbormaster) attended a tourism workshop at the Eastern Shore Community College which addressed marketing strategies formulating a concise message to Mr. Kerbin also met with Mr. Thomas Bullitt with the Virginia Local Government Management The town will be submitting a Tree City USA application to retain its Tree City USA status. All wharf operations will cease on November 30, 2016. The harbormaster is working ona a schedule for the floating slips improvement project as well as ai thank you letter to all oft the The Onancock Police Department recently hired Mr. Kenneth Reese to replace Office Ed Perry.  staff is also preparing for the 26th Annual Christmas Parade. various community and economic development programs. attract visitors to the Eastern Shore including Onancock. Association to discuss safety training for our public works crew.  2016 transient boating guests.  Closed Session, ifneeded:  None.  3    Adjourn:  Councilmember Bloxom made a motion to adjourn. Councilmember Byrd: seconded the motion. The  motion passed by unanimous voice vote. The meeting was adjourned at 7:57 PM.  Russell Jones, Mayor  Lisa Fiege, Deputy Clerk  4    JOINT PUBLIC: HEARING TOWN OF ONANCOCK, VA JANUARY 23, 2017  PLANNING COMMISSION/TOWN COUNCIL  The Town of Onancock Planning Commission and Town Council for the Town of Onancock, VA will conduct a joint public hearing on Monday. January 23, 2017 at 7:00 p.m., in the Town Council Chambers located at 15 North Street, Onancock, VA 23417, to consider the following: adoption  ofand change to ordinances in the Town ofOnancock Code: Chapter 23. Sec. 24-16 (c) (Proposed) - Homestay regulations  Definitions:  Homestay- Homestay means a home occupation in which an individual owns a dwelling and uses it as his or her permanent residence and also provides lodging in a portion thereoffor Permanent residence - A permanent. residence is a residence that is considered the owner's primary residence and engages in activities that shows this status including but not limited to where the owner pays taxes, the owner is registered to vote, and maintains a driver's license. 1. An owner ofa Homestay residence must applyfor a business license and is subject to the 2. The owner. shall apply for a special use permit and provide proofofpermanent. residence ofthe dwelling unit including but not limited to a driver 's license, voter" registration card, or passport showing the address of the property or other document (s) that the zoning administrator may deem appropriate that proves permanent residence of the dwelling unit. 3. The applicant the owner must identif and provide contact information for a responsible party, if the owner is not the responsible party, who will be available 24 hours a day, 7 days a week, to respond to, and resolve issues and complaints that arise during a period 4. The numbero ofovernight guests will be determined by the zoning administrator in consultation with the homeowner based on the number ofbedrooms, size ofthe house and  temporaryperiods of time not to exceed. three (3) weeks.  transient occupancy tax,  in which the dwelling is being used for transient occupancy.  size ofthe lot. subject to approval ofthe Town Council.  5. The Homestay shall comply with all applicable Town, county, state and federal statutes,  regulations and ordinances.    6. The Town reserves the right to inspect the residence based on complaints to verify that the Homestayi is being operated in accordance with the regulationsset) forth within this section. 7. The special use permit may be revoked by the zoning administrator () in the event that three (3) or more. substantiated complaints are received by the City in a calendar year, or (ii)) failure to maintain compliance with any of the regulations setj forth in this section.  Upon completion of the public hearing, the Planning Commission will hold a meeting to make a recommendation to the full Town Council regarding the proposed homestayr regulations. The Town Council will then consider the adoption ofthe proposed homestayregulations. Copies ofthe above ordinance amendment is available for review at the Town Office located at 15 North Street, Onancock, VA 23417 during normal business hours. The public is invited to attend this hearing and comment or participate in the proceeding. Questions or comments may be directed to Mr. Bill Kerbin, Town Manager, at 757-787-3363, or email at wketoin@onancckcom. or at the work  address above. TO: Eastern Shore Post  Advertise on the following date: January 6, 2017 and January 13, 2017  Authorized by: Town Manager, Town of Onancock  Bill to:  Town ofOnancock, VA 151 North Street, Onancock, VA 23417    PUBLIC HEARING TOWN COUNCIL TOWN OF ONANCOCK, VA JANUARY23,2017  The Town Council for the Town of Onancock, VA will conduct a public hearing on Monday January 23, 2017 at 7:00p.m., in the Town Council Chambers located at 15 North Street, Onancock, VA 23417, to consider the following: adoption of and  changes to ordinances in the Town of Onancock Code: Chapter 23. Sec 24-16 (c) (Proposed) Homestay regulations  Definitions:  Homestay- Homestay means a home occupation in which an individual owns a dwelling and uses it as his or her permanent residence and also provides lodging in a portion thereof) for temporary, periods of time not to exceed three (3) weeks. Permanent residence - A permanent residence is a residence that is considered the owner' 's primary residence and engages in activities that. shows this status including but not limited to where the Owner, pays taxes, the owner is registered to vote, and maintains 1. An owner of a Homestay residence must apply for a business license and is 2. The owner shall apply. for a. special use permit and provide proof of permanent residence of the dwelling unit including but not limited to a driver" 's license, voter registration card, ol passport showing the address of the property o1 other document (s) that the zoning administrator may deem appropriate that proves 3. The applicant the owner must identify and provide contact information for a responsible party, ifthe owner is not the responsible party, who will be available 24 hours a day, 7 days a week, to respond to, and resolve issues and complaints that arise during a period in which the dwelling is being used for transient 4. The number ofovernight guests will be determined by the zoning administrator in consultation with the homeowner based on the number of bedrooms, size of the house and size of the lot subject to approval ofthe Town Council.  a driver's license.  subject to the transient occupancy tax.  permanent residence of the dwelling unit.  occupancy.  5. The Homestay shall comply with all applicable Town, county, state and federal  statutes, regulations and ordinances.    6. The Town reserves the right to inspect the residence based on complaints to verify that the Homestay is being operated in accordance with the regulations set 7. Thes special use permit may be revoked by the zoning administrator (i) in the event that three (3) or more substantiated complaints ure received by the City in a calendar year, or (i) failure to maintain compliance with any of the regulations  forth within this. section.  set) forth in this. section.  Chapter 22. Sec. 22-5 (h) Wharfbathroom, policy  Bathrooms are open to the public during hours that the Harbor Master's facility is open  but not. showers:  The. Harbor master will adhere to the following protocol:  a: Designate up to two bathrooms for a particular event group, hence retaining separate bath houses for transient guests throughout thej function. Signage will be used to segregate units. Showers will be closed and noj fee will be charged for bathroom usage. b: In cases that the event planner chooses to have showers available for their participants (kayak races for instance), prior to the event, the organizers and the Harbor Master will determine the fee charged each person based on the number of total Copies of the above ordinance amendments are available for review at the Town Office located at 15 North Street, Onancock, VA 23417 during normal business hours. The public is invited to attend these hearings and comment or participate in the proceedings. Questions or comments may be directed to Mr. Bill Kerbin, Town Manager, at 757-787-3363, or email at ketom@onancckcom, or at the work address above.  entries as well as how many: showers to be designated.  TO: Eastern Shore Post  Advertise on the following date: December 30, 2016 and January 6, 2017  Authorized by: Town Manager, Town of Onancock  Bill to:  Town ofOnancock, VA 15 North Street, Onancock, VA 23417    SUGGESTED MOTION: Mr. Mayor, I move to adopt the following ordinance for wharf bathroom and shower use: Bathrooms are open to the public during hours that the Harbor  Master's facility is open but not showers:  The Harbor master will adhere to the following protoco!:  a:  Designate up to two bathrooms for aj particular event group, hence retaining separate bath houses for transient guests throughout the function. Signage will be used to segregate units. b: In cases that the event planner chooses to have showers available for their participants (kayak raçes for instance), prior to the event, the organizers and the Harbor Master will determine the fee charged each person based on the number of total entries as well as how many  Showers will be closed and no fee will be charged for bathroom usage.  showers to be designated.  AGENDA  TOWN COUNCIL  January 23, 2017  SUBJECT: Adoption ofwharfbathroom and shower ordinance.  RECOMMENDATION: Staffrecommends approval oft the bathroom and shower ordinance.  TIMING: Current  DISCUSSION: The proposed ordinance will address past usage of showers and bathrooms during events held at the wharf. The ordinance's intent is to ensure that preference for shower use is given to boaters renting slips and that other users of the wharf that include larger groups  pay for shower services to compensate for continual cleaning ofbathrooms.  Staff: Bill Kerbin Town Manager Attachment: Copy:    ONANCOCK POLICE DEPART  DEPT  5  FOUNDED1680  2016 Summary of Department Activities    Incident Crime Summary/Police Activities Year to Year Comparison  Onancock Police Department  2011 2012 2013  2014  2015 2016  Total Events Initiated Traffic Summons Verbal Warnings Business/Citizen Complaints and Assist Incident Based Criminal Cases Traffic Crashes Business/Residence Checks Special Patrols  1,987 5,313 8,446 11,565 10,590 13,167  363 187 127 73 13 360 N/A  441 189 252 98 13 807  418 257 242 99 15 1,321 1,396  361 211 216 102 19  499 140 205 130 15 650  399 73 152 143 17 1,109  1,434 3,234 6,902  7,215 8,693    Incident Crime Summary/Police Activities Year to Year Comparison  Onancock Police Department  Offense Homicides Murder/o-neglgent Manslaughter Negligent Manslaughter Justifiable Homicide Total Homicide Kidnapping IA Abduction Sex Offenses, Forcible Rape Sodomy Sexual Assault with an Object Fondling Total Sex Offenses, Forcible Robbery Assaults Aggravated Assault with Knife/Firearm Simple Assault Intimidation Total Assaults Arson Burglary / Breaking and Entering Larceny /Theft Pocket-Picking Purse-Snatching Shoplifting Theft of Motor Vehicle Parts Theft of Motor Vehicle Theft from Coin-Operator Theft from Building All Other Larceny Total Larceny /Theft Offenses Motor Vehicle Theft Counterfeiting /Forgery Fraud False Pretenses/Confidence Game Credit Card/Automatic Teller Fraud Impersonation Welfare Fraud Wire Fraud Total Fraud Offenses  2010 2011 2012 2013 2014 2015 2016  0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 4 1 0 0 0 0 0 0 0 2 0 2 1 0 1 1 0 0 0 1 2 0 0 0 0 0 0 0 0 1 0 2 0 1 0 1 2 2 2 2 3 2 0 1 0 0 1 1 2 0 0 0 0 2 2 1 12 6 9 18 15 15 24 0 0 1 2 1 2 1 12 6 10 20 18 19 26 1 0 0 0 0 0 0 9 4 3 4 4. 3 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 4 0 0 1 0 0 0 0 3 2 1 0 2 3 6 5 1 0 0 0 0 0 0 1 0 5 3 5 6 4 2 3 8 5 5 10 8 20 12 14 11 1 1 0 0 0 3 3 0 1 0 0 0 6 3 0 2 0 0 2 1 2 1 0 0 0 0 1 0 0 1 0 0 0 1 0 0 0 0 0 2 0 0 1 3 0 0 2 3 2  Machine  13 26 20 26 17    Incident Crime Summary /F Police Activities Year to Year Comparison  Onancock Police Department  Offense Stolen Property Property  2010 2011 2012 4 2013 2014 2015 2016 12 18 25 10 11  0 0 0 1 1 0 0 10 21 4 3 3 1 2 0 1 2 1 0 0 0 1 0 6 4 3 1 2 1 1 0 1 0 0 1 0 0  Destruction/Damage/Vandalism Drug/Narcotic Offenses Drug/Narcotic Violations Drug Equipment Violations Total Drug/Narcotic Offenses Weapon Law Violations    SUGGESTED MOTION: Mr. Mayor, I move to make Jackson Street one way from Market Street tol Kerr Street and require traffic to enter from Market Street and exit onto Kerr Street.  AGENDA  TOWN COUNCIL  January 23, 2017  SUBJECT: Adoption of change Jackson Street's current traffic flow from two-way traffic to RECOMMENDATION: Staff recommends approval of the change to the street flow of  one-way traffic from Market Street to Kerr Street.  traffic.  TIMING: Current  DISCUSSION: This recommendation was discussed previously at the November 28, 2016 Town Council meeting. The current condition of the street is very poor and the street requires  constant maintenance. Staff: Bill Kerbin Town Manager Attachment: Copy:  This change would reduce traffic on Jackson  Street and; therefore, reduce the amount ofr repairs needed for the street.    Town ofC Onancock 2017 State oft the Town Address January 23,2017  Secured grant funding from the Virginia Port Authority (VPA) in the amount of $200,000 to assist the Town with replacing the fixed finger piers with floating docks at the Town marina. Utilized Boating Infrastructure Grant (BIG) dollars to complete a study at the town wharf. The document explored the future of the town marina. This project brought the surrounding landowners to the table to discuss the possible future look oft the marina along with possible land  uses for the surrounding area.  Utilized BIG and VPA dollars for replacing the bulkhead cap at the Town marina.  The Town was able to utilize left over funds from the wharf gas tank project to complete the wharf study and replace the bulkhead cap at the marina. The timeframe on that grant was exhausted as The Town also utilized BIG funds for additional advertising for the Town wharf. The total cost oft the project was $15,662.00. The Town was reimbursed $10,000. This is a grant that the Town The Town secured $1,500 from the Virginia Commission of Arts under the Local Challenge Grant. The grant is designed to assist local arts programs. A Town match of$500 is required for the grant. The Accomack Community Band and the Orchestra oft the Eastern Shore of Virginia each received grants in an amount of$1,000. The Town will be reimbursed in April 2017 for the  ofDecember 1,2016.  can secure again for future wharfadvertising.  Virginia Commission oft the Arts portion oft the Local Challenge Grant. The Town moved to bi-monthly utility billing in. July 2016. The Town now has an active Facebook page with weekly postings.  With thel May 2016 elections the Town said goodbye to Councilmembers T. Lee Byrd and Sandra Fox. They were replaced by Robert Bloxom and Ray Burger, III. And,unfortunately, due to an illness, Councilmember John Morgan resigned and the mayor appointed T.I Lee Byrd to replace  him at the. August 2016 council meeting.  The Town hired Bill Kerbin as its new Town Manager in July 2016.  As ofJuly 1,2 2016, the Street Crew Department head position was eliminated. This change saved Real Estate taxes were increased by $0.02 this year, making the millage rate $0.27/$100.  the Town approximately $64,000.    Delinquent real estate taxes were sent over to James Elliott for final collection. Consulting Inc. to work on aj plan to rehabilitate the Samual Outlaw Building.  The Town formed a partnership with Gerald Boyd with Eastern Shore Training and The Town's Holiday Committee continued to implement its holiday decoration work plan which  included a new Christmas tree in Custis Park.    SUGGESTED MOTION: Mr. Mayor, Imove to approve the attached 2017 meeting schedule.  AGENDA  TOWN COUNCIL  JANUARY2 23, 2017  SUBJECT: Sets the Town Council meetings for calendar year 2017.  RECOMMENDATION: Staff recommends approval of the appointments,  TIMING: Current DISCUSSION: STAFF: Bill Kerbin Town Manager ATTACHEMENT: COPY:    2017 Town Council Meeting Schedule-2017  JANUARY 23, 2017 FEBRUARY 27, 2017 MARCH 27, 2017 APRIL 24, 2017 MAY22, 2017 JUNE 26, 2017 JULY 24, 2017 AUGUST 28, 2017 SEPTEMBER 25, 2017 OCTOBER 23, 2017 NOVEMBER 27, 2017  DECEMBER 18, 2017 (THIRD MONDAY)  All meetings will be held at Town Hall and will begin at 7:00 PM.    la a                    Town Manager's Report January 23,2017  Waterfront Festival  On January 6, Catherine Krause, Karin Rush Munroe, Ruth Melcher and I met to discuss the possibility ofa Spring festival at the wharf. We decided toj postpone this event until Spring, 2018. Some ideas for the festival included a Taste of Onancock restaurants and downtown business  sidewalk sales. The consensus was to make this a town centered event,  Street Transfers  Imet with Chris Isdell, VDOT residency administrator, on transferring Town Streets to VDOT.  The Town can transfer up to Y1 mile ofs streets a year.  Telephone Upgrade separate extensions. WIRAmeeting  Ihave contacted Verizon to begin upgrading the town's phone system including voicemail and  Iattended the Wallops Island Regional Alliance meeting on January 17.  Storm cleanup  Maintenance crews were busy plowing streets and shoveling sidewalks after the January 7 snowstorm. Iwant to personally thank Bruce Tapman and Terry Sargent for working through the  weekend to clear Town streets.