Town ofOnancock Town Council Meeting January 22, 2018 7:00 p.m.  1. Call to Ordera and Roll Call 2. Pledge of Allegiance 4. Public Business  3. Consideration and Approval of the Regular Town Council Minutes from thel Regular November 27, 2017 meeting and the Special Meeting on December 19,2017. a. PublicHearing, Special Use Permit - Ms. Suzanne Fall, 7 Kerr Street b. Motion to Approve Town Council Meetings for Calendar Year 2018 - Mr. Motion to Appoint Mr. Larry Frey to the Onancock Planning Commission- -  William Kerbin Mr. William Kerbin  d. 2017 State ofTown Report - Mr. William Kerbin e. Review of2017 Goals and Objectives - Mr. William Kerbin 2018 Goals and Objectives - Mr. William Kerbin h. Main Street Program Report- Mrs. Janet Fosque 6. Planning Commission Report- Councilmember Fletcher Fosque 7. Waterfront Committee Report - Councilmember T. Lee Byrd 8. Personnel Committee Report- - Councilmember Catherine Krause 9. Holiday Committee Report- - Councilmember Catherine Krause  g. Review Proposed Budget Planning and Adoption Schedule - Mr. William  Kerbin  5. Public Comment  10. Mayor's Report - Mayor Russell Jones 11. Town Manager's Report - Mr. William Kerbin 12. Council Comments 13. Closed Session- ifneeded 14.Adjourn    Town of Onancock Town Council Meeting November 27,2017 7:00PM  Call to Order and Roll Call:  Mayor. Jones called the meeting to order at 7:00 PM: and roll was called. Mayor Russell. Jones and Councilmembers Robert Bloxom, Catherine Krause, T. Lee Byrd, Ray Burger, Joshua Bundick and Fletcher Fosque were present. All members were present and a quorum was established.  The Pledge of Allegiance was recited.  Consideration and Approval oft the Regular Town Council Minutes from the September 25, 2017 meeting; the Special Meeting on October 2, 2017 as well as the Special Meeting on October 11, 2017: Mayor. Jones asked if there were any changes, corrections or additions to the meeting minutes as With none, Councilmember Krause made a motion to approve the minutes as submitted. Councilmember  submitted.  Burger seconded the motion. The motion passed by unanimous voice vote.  Public Business:  a. Resolutions of Appreciation - Mayor Russell. Jones: Mayor Jones shared that the towni is recognizing Roberta Dean and Eliza Askin for their in-kind donation of the artwork that the town isu using in its Holiday and Historic Banners. The town is also recognizing the Eastern Shore of Virginia Historical: Society and the Friends of Onancock School their contributions to the Historic  Banners.  Mayor. Jones read all three Resolutions of Support aloud.  Councilmember Krause asked that the town send these Resolutions out to their recipients on b. Samuel Outlaw Building Report - Mr. Gerald Boyd: Mr. Boyd shared with council an update of the last 90-days. The Board of Directors have proposed a plan for restoring the property. The property was deeded to the town many years ago for the purpose ofit becoming a museum. It is one of the most well-preserved blacksmith. shops int the Commonwealth of Virginia and The Board of Directors has created a strategic plan fori its restoration. The Board'smission statement has also been approved and al bank account has been opened. The Board has created two committees; ai fundraising committee, and al buildings and grounds committee. They are currently looking for a vendor to design al logo and a website. The Board estimates that $50,000  nice paper and in color.  although it is poor condition currently it is certainly repairable.  willl be needed to repair the building.  Mr. Boyd shared that the Board's goal is to be open to the public by 2019. Council thanked Mr. Boyd for his hard work on this project.  1    Ms. Ann Nock, Market Street, shared that Mr. Samuel Outlaw lived in Onancock so that he could  weld for boaters as well asi farmers.  Mr. Boyd introduced one of his board members, Mr. Clinton Strand.  Tree Board Report - Mr. William Kerbin: Mr. Kerbin reviewed the Tree Board Report from Mr. Bill Burnham, Board Chair, with council. Mr. Kerbin highlighted two points ofi interest: the recommendation of the removal of the Silver Maple tree due to its declining health; and, that the Arbor Day celebration which was held in late October had a great turn out. Mr. Kerbin shared that Mr. Riçk Turner, Onancock Street, has donated two trees to the town. Councilmember Fosque asked if there was money in the budget for the tree removal. Mr. Kerbin explained that the Tree Board line item has enough money to cover this project. d. Discussion on the VML and ICMA Conference - Mr. William Kerbin: Mr. Kerbin: shared thati in early October he attended a' VML Conference which included many representatives from across the state. The conference discussed the state's economy, transportation alternatives as well as reviewed upcoming legislation. Mr. Kerbin: shared that some small communities in' Virginia are doing events such as Octoberfest and that they have had a lot of success with these events. Mr. Kerbin: stated that he thought Onancock should look into doing events like this but that it would need to be run by 501c3 organization as opposed to running it through the town directly. The Mr. Kerbin shared that in late October he attended the IMCA Conference in San Antonio, Texas. Mr. Kerbin was able to connect with other town and city managers throughout the country. Mr. Kerbin shared that the theme of the conference was Inclusiveness and Diversity; stressing thinking outside the boxi initiatives. Mr. Kerbin explained that there was also a big focus on economic development and redevelopment with the idea of towns creating a vision for themselves. Mr. Kerbin explained that he has been reviewing comprehensive and master plans from other small towns on the Eastern Shore such as Berlin, Maryland. These plans give insight into how others are using mixed use zoning as well as retail and marketing strategies. Mayor. Jones stressed that conferences such as these encourage cross-pollination of ideas as e. Main Street Program Report: M. Kerbin explained that this item would be moved to the. January Ms. Ann Nock, Market Street, suggested that the crane that is currently moored at the Onancock Wharf have a star placed oni it for the holidays. Ms. Nock explained that the Virginia Department of Transportation has already granted the town permission to do this since the crane is there for their Councilmember Fosque shared that the star could not go up until the crane is no longer in use.  town does not have enough staff to take on a project oft this size.  well networking. 2018 council meeting. Public Business:  Bagwell Bridge repair project.  2    Planning Commission Report: which need to be filled. on the town'swebsite. Waterfront Committee Report:  Councilmember Fosque explained that there is no report since the Planning Commission did not meet this month. Councilmember Fosque shared that the Commission currently has two vacancies Mayor Jones suggested that a notice be placed on the bulletin board outside of Town Hall as well as  Councilmember Byrd shared that there was no meeting this month. Councilmember Byrd continued Councilmember Byrd shared that there will be a Waterfront Meeting in December. The committee will discuss the late season that the wharf had this year along with how to recruit part-time employees for times such as those. Councilmember Byrd stated that there is no money foraf full- Counciimember Burger suggested that the wharf's fuel tank be self-serve. Councilmember Byrd explained thati iti is al liability issue for the town when allowing boaters to self-pump, explaining that  by explaining that the floating docki improvement project is currently on track.  time staff member at the wharf.  fuel spills into the creek are al huge concern for thet town.  Personnel Committee Report: Nor meeting. Holiday Committee Report:  Mrs.. Janet Fosque, Holiday Committee, reviewed the budget numbers with council. Mrs. Fosque shared with council that this fiscal year's new decoration purchases have left that line item witha remaining balance of $700 to $800. Mrs. Fosque explained to council that those remaining dollars can be balanced forward to next fiscal year. Mrs. Fosque shared an outline of the decorations she would like to purchase next fiscal year. Mrs. Fosque suggested that council approve this spending in the. January 2018 meeting sO that the committee can purchase these items while on sale. Mrs. Fosque also thanked the Public' Works Department for the great job they have done with repairing the front of Town Hall. Mrs. Fosque also thanked them for their efforts in getting the  holiday decorations up around time.  Mayor's Report:  Mayor Jones shared the following items with council:  1. ESVA Artisans Guild had their event over the Thanksgiving weekend. Mayor. Jones explained that this event has a great many participants that come to the town. There were a reported 2. In. June, the North. American Hunter Retriever Dog trials will be held just outside oft town. This event is expecting about 100 people to travel and stayi in our area. Thisi isa a great opportunity to  300-400 visitors int town just for this event. highlight and market the town. Town Manager's Report:  Town Manager Kerbin shared the following items with council:  3    1. Work should begin on the floating docks improvement project the second week of December. 2. The Onancock Police Department received a grant for $1,2568.551 for new body armor. 3. Delinquent tax letters went out to businesses in town. Overall, the response has been great. There were only at few that did not respond and those businesses have been turned over to legal 4. Construction on the Bagwell Bridge has begun and the work is scheduled to be completed by 5. Public Works staff have been working on repairing the front of Town Hall. Improvements 6. The Onancock Police Department handed out candy to approximately 350 children on Halloween. Mr. Kerbin extended a special thank you to Chief Eric Williams and his officers as well as Pastor Andy Cobb, Onancock's police chaplain, fori their participation in this event. 7. Public' Works staff have been diligently putting up Christmas decorations throughout town. Also, please remember that the 27th Annual Onancock Christmas Parade is Sunday, December  counsel for collection. April 20, 2018.  include scraping, painting and replacing rotten wood.  10,2017,at5:00F PM. Closed Session, if needed: None. Adjourn:  Before council adjourned Mayor. Jones asked ift the December council meeting should be cancelled due to the holidays. Councimembers Fosque, Krause and Byrd shared that they would not be Councilmember Fosque asked if the town hired a new Public Works employee. Mr. Kerbin shared that the town has hired a man named John Bell to fill the Public Works opening with the town. Councilmember Byrd made a motion to adjourn. Councilmember Krause seconded. it. The motion  available for that meeting.  passed. by unanimous voice vote. The meeting adjourned at7:56PM.  Russell Jones, Mayor  Lisa Fiege, Deputy Clerk  4    Town of Onancock Town Council Special Meeting December 19, 2017 6:00PM  Call to Order and Roll Call:  Mayor. Jones called the meeting to order at 6:00 PM and roll was called. Councimembers Robert Bloxom, Catherine Krause, T. Lee Byrd, Ray Burger and. Joshua Bundick were present. Councilmember Fletcher Fosque was absent. AI majority of members were present and a quorum was established.  Pledge of Allegiance.  Council member Byrd requested the Town Council to consider replacing two (2) no wake signs in Onancock Creek. The cost oft the signs will be $500. The matter will be referred to the waterfront  committee for further discussion.  Closed Session:  Councilmember Bloxom made a motion that Town Council convene a Closed Meeting for the purpose of holding, a discussion of the personnel, pursuant to. Section 2.2-3711/A/(1) of the Code of Virginia of 1950, as amended. Councilmember Krause seconded the motion. The motion passed by unanimous voice vote. Councilmember Bloxom made a motion that Town Council reconvene in Open Meeting, and that a roll call vote be taken and recorded on this motion. so that each member who votes inj favors shall, thereby, certify compliance with all of the matters identified in Section 2.2-3712(D). of the Code of Virginia of  1950, as amended. Councilmember Krause seconded it.  Robert Bloxom Catherine Krause T.Lee Byrd Adjourn:  YES YES YES  Ray Burger Joshua Bundick Fletcher Fosque  YES YES Absent  Councilmember Byrd made a motion to adjourn. Councilmember Bundick. seconded the motion. The  motion passed by unanimous voice vote. The meeting adjourned at 7:05 PM.  Russell Jones, Mayor  William Kerbin Jr, Town Manager  1    STAFF REPORT  To: Town Council Case Number: SUP 01:18 Tax Map: 85-A2-A-392  Date: January 22,2018 From: William H. Kerbin Jr.  General Information Applicant Owner ofRecord Requested Action Location Parcel Area Existing Land Use Adjacent Land Use Submitted. Proffers  Suzanne Fall Suzanne Fall  Proposed use oft tax map parcel 85-A2-A-392 is to operate a homestay currently zoned Residential, 1A. The parcel is located on the south side ofKerr The total acreage of the parcel is .42 acres. The parcel is currently used as as single-fàmily The surrounding properties are designated R-1A  Street.  dwelling. Residential. None  Analysis  Ine evaluating this application staff considered the Statement ofIntent of the Residential District R-1. The Statement of Intent for the Residential District, R-1 states the following; "The Residential District, R-1 is composed of certain open areas where similar residential development is recommended to occur by the Onancock Town Plan." The Residential District R-1 Zoning District ordinance also states: "The following uses shall be permitted in the R-1, Residential District subject to all the other requirements of this ordinance, only upon the obtaining of a Special Use Permit, as defned in Article XV, from the Town Council: A homestay means a home occupation in which an individual owns a dwelling and also provides lodging in aj portion thereof for temporary periods oftime not to exceed 3 weeks.    Conclusion  Itiss staff's opinion that the application is consistent with the statement ofintent found within the Zoning Ordinance and meets the special exception language set forth in the Zoning Ordinance.  SuggestedMotion  Mr. Chairman, Imove to approve SUP 01:18.  2    PUBLIC HEARING TOWNCOUNCIL TOWNOFONANCOCKVA JANUARY22,2018  The Town Council for the Town of Onancock, VA will conduct a public hearing on Monday 15N North Street, Onancock, VA 23417, to consider the following special use permit application to  January 22, 2018 at 7:00 p.m.,in the Town Council Chambers located at  operate al homestay:  Special Use Permit application - SUP01:18  Suzanne Fall is requesting a special use permit to operate a homestay located at 71 Kerr. Street in the Town of Onancock. The property is zoned. R-IA andi is located on parcel 085424000039200. Copies of the above application are available for review at the Town Office located at 15 North Street, Onancock, VA 23417 during normal business hours. The public is invited to attend these hearings and comment or participate in the proceedings. Questions or comments may be directed toN Mr. Bill Kerbin, Town Manager, at 757-787-3363, or email at kcon@onanock.com, orat  the work address above. TO: Eastern Shore Post  Advertise on the following date: January 12,2018 Authorized by: Town Manager, Town of Onancock  Bill to:  Town of Onancock, VA 15 North Street, Onancock, VA 23417    SUGGESTED MOTION: Mr. Mayor, I move to approve the meeting schedule for the 2018  calendar year. AGENDA  TOWN COUNCIL  January 22, 2018  SUBJECT: Approval oft the 2018 calendar year meeting schedule.  RECOMMENDATION: Staff recommends the approval of the 2018 calendar year meeting  schedule.  TIMING: Current DISCUSSION: N/A Staff: Bill Kerbin Town Manager  Attachment: 2018 calendar year meeting schedule  Copy:    TownCounci/Metings-Calendaryear Monday,lanuary? 22, 2018 Monday, February26, 2018 Monday, March 26, 2018 Monday, April23, 2018 Monday,June 25, 2018 Monday,luly23,2018 Monday, August27, 2018 Monday,september24205 Monday,October22, 2018 Monday, November26, 2018  Monday, May 28, 2018 is Memorial Day - odeNwymetueteeman, May 21, 2018  Monday, December24, 2018 is Christmas Eve -schedule DecembermeetingforMonday, December17,  2018    SUGGESTED MOTION: Mr. Mayor, I move that Larry Frey be appointed to the Town of  Onancock Planning Commission.  AGENDA  TOWN COUNCIL  January 22, 2018  SUBJECT: Appointment ofLarry Frey to the Town of Onancock Planning Commission. RECOMMENDATION: Staff recommends the approval of Larry Frey to the Town of  Onancock Planning Commission. TIMING: Current DISCUSSION: N/A Staff: Bill Kerbin Town Manager Attachment: Copy:    Town of Onancock 2017 State of the Town Report January 22, 2018  The Town worked with Davis, Bowen and Friedel to draft specifications for the wharf improvement project to install floating docks. A contract was awarded to Murtech,lnc in The maintenance and wastewater departments were consolidated into the Department of  October and demolition work began in December.  Public Works.  The' Town upgraded its telephone system and its website.  Staff pursued delinquent business and property owners who owed back taxes and fees. The Town collected approximately $3,000 in taxes and fees from business owners; and $26,825.24 in real property taxes and $5,343.15 in personal property taxes from property  owners.  Public Works staff began making repairs to the façade ofTown Hall.  An nonprofit organization was formed to focus on the rehabilitation oft the Samuel D. Outlaw Blacksmith Shop. This organization has established fundraising goals and a The Town continued to partner with the Onancock Business Civic Association to purchase marketing materials and provide bags for residents walking their dogs. The Town continued to partner with the Friends ofthe Onancock School organization. The Town assisted with the demolition of part oft the dilapidated shop building and the The police department received several grant awards throughout the year including: $3,800 for body cameras, $39,000 to fund the department and $8,900 for highway safety The holiday committee continued to implement its holiday decoration work plan Inl March, the Town approved a plan from interested citizens to install al Free Little Library in a public open space int town. The Free Little Library wasi installed in Custis  timetable for completion of rehabilitation work.  development of a strategic plan.  enforcement.  including new ornaments for Market Street.  Park this past summer.    Staff participated in various training sessions throughout the year focusing on worker safety, grant writing, the Freedom of Information Act and budget preparation. The Town explored aj partnership with the National Guard to assist with minor projects around Town. An application for assistance with specific projects has been submitted and the Town is waiting for an update on the status oft the application. The Town was again recognized as a Tree City USA recipient.  Riverside Shore Memorial Hospital was opened in February, 2017 and became a new  water customer oft the Town.            0o  5  N  M  A    -  E  N2                        Town of Onancock January 22,2018  Proposed Budget Planning and Adoption Schedule  Budget Workshop Public Hearing Adoption of Budget  Mid-February 2018 March 26, 2018 April 23, ,2018            M  a A    LE a  535    00 600  d df 88988    El    Onancock Police Department  POurE  2017 Summary of Department Activities    Incident Crime Summary / Police Activities  Year to Year Comparison Onancock Police Department  2013 2014  2015 2016  2017  Total Events Traffic Summon Warnings  8,446 11,565 10,590 13,167 15,890  418 257 242 15  361 211 216 19  499 140 205 15  399 73 152 17  534 258 185 14  Assist and Complaints- Business/ /Citizen Traffic Crashes Building Checks- Special Patrols  Business / Residence 1,321 1,396 650  1,109 1,925  3,234 6,902 7,215 8,693 9,276    Incident Crime Summary IF Police Activities for the  Year 2017  Onancock Police Department  Shooting- Injury Shooting into  1 3 4 1 1 6 14 1 13 1 1 7 1 3 2 18  Occupied Dwelling Occupied Vehicle Rape Child Pornography  Sex Offenses, Forcible  Assaults  Aggravated with Knife/Firearm  Simple Intimidation Domestic On Officer Child Abuse  Firearm Offenses  Reckless Handling (discharge)  Brandishing  Burglary /Breaking and Entering  Larceny  Motor Vehicle All Other    Destructon/Damage, Vandalism of Property  27 19 1 15 29 50  Disorderly Conduct Prostitution Trespassing Alarm Activation All Other    Incident Property Status Amount Summary  Destroyed/Damage /Vandalized  Total Quantity: 38  Totals: $32,229.00 Totals: $40,715.00 Totals: $69,331.07 Totals: $2.00  Recovered  Total Quantity: 5  Stolen/Ect.  Total Quantity: 48  Unknown  Total Quantity: 2