Town of Onancock Town Council Meeting December 17, 2018 7:00 p.m.  1. Call to Order and Roll Call 2. Pledge of Allegiance 4. Public Business  3. Consideration and Approval oft the Meeting Minutes from the November 26, 2018  Regular Town Council Meeting.  a. Consideration oft the Accomack County Sewer Credit- Mayor Fletcher Fosque b. Approval oft the Ed Weber Contract for the Replacement oft the Harbormaster  Building Floor - William Kerbin, Town Manager  5. Public Comment  6. Planning Commission Report- - Councilmember Robert Bloxom 7. Waterfront Committee Report - Councilmember Robert Bloxom 8. Personnel Committee Report- Councilmember Catherine Krause  9. Mayor's Report - Mayor Fletcher Fosque 10.Town Manager's Report- - Mr. William Kerbin  11.Council Comments 12.Closed Session-ifneeded 13.Adjourn    Town of Onancock Town Council November 26, 2018 7:00 p.m.  Call to Ordera and Roll Call:  Mayor Fosque called the meeting to order at 7:00 p.m. and roll was called. Mayor Fletcher Fosque and Councilmembers Robert Bloxom, Catherine Krause, Joy Marino, Ray Burger, Maphis Oswald and. Joshua  Bundick were present. All members were present, and a quorum was established.  The Pledge of Allegiance was recited.  Consideration and Approval of the Regular Town Council Minutes from the October 22, 2018 Meeting: the November 7, 2018 Special Meeting; and, the November 13, 2018 Work Session Meeting: Mayor Fosque asked for any changes, corrections or additions to the meeting minutes as submitted. Mrs. Lisa Fiege mentioned that Ms. Terris Kennedy's name was misspelled in the November7,2018 Councilmember Oswald made a motion to approve the minutes as presented. Councilmember Bloxom  Special Meeting Minutes.  seconded the motion. The motion passed by unanimous voice vote.  Public Business:  a. Public Hearing: Special Use Permit at: 22 Meadville Drive - Town Manager William Kerbin: Mr. Kerbin explained that Mr. Webb Smith and Mrs. Clare Turner are requesting as special use  permit to operate an apartment at 22 Meadville Drive. Mayor Fosque opened the public hearing at 7:02 p.m. dwelling. Mr. Kerbin confirmed that it does.  Mr. Bruce Garber, Ames Street, asked if the code requires that the owner also reside in the  Mrs. Clare Turner, Meadville Drive, confirmed that they live there full-time.  Mrs. Barbara Johnsen, Ames Street, asked how many tenants could live in the apartment. Mayor Fosque explained that those rules are governed by the Commonwealth of Virginia and that some of the conditions are as follows: the tenants are part of one family and that they can only have one person per: 100: square feet. Mrs. Johnsen asked if anyone in that zone can have a rental apartment. Mayor Fosque as long as the apartment is attached to the dwelling. Council discussion followed on the topic of adopting a definition of attached for the Zoning  Ordinances.  Mayor Fosque closed the public hearing at 7:08 p.m.  Councilmember Bundick made a motion to approve SUP5:18 with the following condition:  1    The owner of the dwelling unit within which the apartment is located reside within the Councilmember Bloxom. seconded the motion. The motion passed by unanimous voice vote. Ms. Irene Lewin, Lewin & Carr Realtors, expressed her concern over how the Town can alert residents when dangerous situations arise. Ms. Lewin suggested that a phone tree be put in place by the Town sO that everyone can be aware of situations like the one the Town had with rabid foxes on Halloween. Council discussion followed. Mayor Fosque asked the Town Manager to reach out to Accomack County  dwelling itself.  Public Comment:  to see ift the Town could use their Code Red system when the need arises.  Planning Commission Report:  Councilmember Bloxom shared the Planning Commission reviewed a possible definition of attached for the Town'sZoning Ordinances. Ms. Linda Copper and Ms. Nancy. James were also in attendance. They are: asking the Town for a special exemption ini the Zoning Ordinances for detached structures.  Waterfront Committee Report:  Councilmember Bloxom shared the Committee reviewed Council's decision to allow the Eastern Shore of Virginia's Chamber of Commerce to use the Town Wharf in May. The Committee also discussed the upcoming repairs to the Harbormaster Shack along with the repair to the floating dock. The wharf  parking lot paving will begin soon as well. Holiday Committee Report:  Mayor Fosque shared that the Holiday decorations are almost completely up at this point. Mayor Fosque thanked the Public' Works crew for all their hard work in getting the decorations up.  Mayor's Report:  Mayor Fosque shared that the regional sewer group will be having a meeting on December 13, 2018. Councilmember Krause shared that the Christmas Homes Tour tickets are still available. She shared the Mrs. Fiege also reminded Council that the 28th Annual Onancock Christmas Parade was coming up on Sunday, December 9, 2018. Council members were asked to let Mrs. Fiege know if they wanted to  locations that had them for sale.  participate in the parade. Town Manager's Report: Mr. Kerbin read his report aloud.  Wharf Parking Lot Branscome will be paving the wharf parking lot sometime after Thanksgiving. The parking lot will be closed to all vehicular access fora as specified time. We will make residents aware oft this Christmas Preparations - Public Works staff have been putting up holiday decorations. Town Hall staff have been preparing for the upcoming Christmas parade scheduled for Sunday December9. Applications  closure when we have the specific dates of closure.  for the parade are due by Wednesday December 5.  2    Taxes- All taxes are due by December. 5. Att this point, the Town has collected approximately: $158,000in New Public' Works Employee The Town would like to welcome Luis Ramirez to the Department of Public Cellular Tower Progress - The site plan review has been completed and approved for the cell tower. Verizoni is waiting for thel historic preservationreview, to be completed. The anticipated construction date Police Academy Graduation -I want to extend congratulations to Yardley Townsend who graduated from  real estate taxes and $28,000 in personal property taxes.  Works. He will be performing both maintenance, and water and wastewater duties.  iss Spring, 2019.  the police açademy on November 20. Council Comments: agreeance.  Mayor Fosque asked if Council would like to cancel the December Town Council meeting. All were in Councilmember Bloxom made a motion to cancel the December 2018 Town Council meeting. Councilmember Oswald. seconded the motion. The motion passed. by unanimous voice vote. Ms. Ann Nock, Market Street, explained to Council the effort that goes into decorating the Town and planning the parade. She suggested that Council take the time to thank the Town Staff. Council discussed some items that were to be addressed in the. January' Work Session meeting. Mayor Fosque asked for a consensus on which dayi in. January to have the Work Session meeting. It was Councilmember Marino welcomed Mr. Smith and Mrs. Turner to Town and thanked them for cutting the Councilmember Krause thanked the Town Staff for their hard work getting the decorations upa around  Bob move, Maphis second.  decided that the meeting would be held on January 14, 2019. bushes back on Meadville and Ames Streets.  Town. Closed Session, ifneeded: None. Adjourn:  Councilmember Krause made a motion to adjourn. Councilmember Bundick seconded the motion. The  motion passed by unanimous voice vote. The meeting adjourned at 7:47 p.m.  Fletcher Fosque, Mayor  Lisa Fiege, Deputy Clerk  3    County Sewer Credit Request Statement of Facts  December 17,2018  The Town of Onancock and Accomack County entered into an agreement for sewerage service on May 17, 1979. A sewer line was completed in June 1979 from the Industrial Park to the Town of Onancock corporate limits. A main sewer meter was installed at the entrance to the corporate limits located today behind Coldwell Banker. The County bills customers hooked up to this line from their individual water meters. The Town does not have access to those water meters. There is a total of 30 customers on this sewer line including: McDonald's, Riverside Hospital, the Eastern Shore Chamber of Commerce, Edwards Seafood, Four Corners Plaza, PNC Bank, the Quality Inn, Sage Diner, and Shore Cleaners. A subsequent County sewer agreement was entered into in 2015. The County is the Town of Onancock's largest sewer customer. For the fiscal year ended 6/30/18, the County paid the Town $399,000 for sewer treatment. The County owns both the sewer lines and the main meter, but the Town reads the main meter on a monthly basis. The County is responsible for maintenance of the sewer lines and the main sewer meter up to the point at which the County line connects to the Town line. The County asserts that the meter was being calibrated annually by an approved service provider. On May 11, 2018, County staff met with Town staff to discuss discrepancies with the County main sewer meter. These discrepancies represented meter readings from March, 2017 to April, 2018 that the County had noticed during this time period between the main sewer meter and its customer's individual water meters. At this same meeting, County staff submitted a letter requesting a credit for this 14 month discrepancy in the amount of On June 8, 2018, the Town Manager mailed a letter to the County Administrator denying the request, but offering to reconsider the request in the future if the County provided documentation that proved the discrepancies and that it has taken action to mitigate the On June 15, 2018, the County Administrator responded to the Town's letter with a list of actions to address the discrepancies with the main sewer meter including installation ofa new main sewer meter and recalibration of the hospital meter. The County installed a new main sewer meter on July 12, 2018 which was placed adjacent to the old meter. On November 1, 2018, the County Administrator submitted a new request for a credit in the amount of $88,945 and requested the Town to begin using the new meter for the October billing and all future billings. The' Town has begun using the newi meter: for billing On November 28, 2018, upon a request from the County, Town representatives, met with County representatives to discuss a potential settlement of the sewer credit amount that could be agreed to by both the town and county governing bodies. The Town's first offer was to give the County 25% of the entire amount requested. The County representatives  $159,682.  cause for the discrepancies.  purposes.    expressed concerns that its board of supervisors would not support a proposal involving a 25% credit. In response to the County's concerns, the Town counteroffered with a 50% split in the amount of$44,472 which after consideration, the County believes the Board of Supervisors would açcept to avoid litigation. These discussions were nonbinding on the Town Council and no action has been taken on this 50% offer pending a public vote of  Council and the Board of Supervisors.    SUGGESTED MOTION: Mr. Mayor, I move that the Onancock Town Council approve the proposal from Ed Weber Contracting in the amount of $53,814.75 for repairs to the  Harbormaster's facility. AGENDA  TOWN COUNCIL  December 17, 2018  SUBJECT: Approval of the Proposal from Ed Weber Contracting for Repairs to the  Harbormaster's Facility  RECOMMENDATION: Staffrecommends approval of the proposal  TIMING: Current  DISCUSSION: The Town received funding from the Boating Infrastructure Grant in 2018 to make repairs to the Harbormaster's facility. Repairs will include flooring, restroom renovations and realignment of the roll up door. Construction work will be completed in Winter, 2019.  Staff: Bill Kerbin Town Manager  Attachment: Ed Weber Contracting Proposal  Copy:    Ed Weber Contracting Carpenter-Comtracior  #2 Mount Prospect - Onancock, VA 23417 Office 757)787-7956 - Cell (757)710-8515  edwebercontracting.om ekronratngesmalon  December 11, 2018 Mr. Corbin Town Manager Town of Onancock 151 North Street Onancock, VA23417  Re: Proposal to remedy interior issues in thel Harbormaster's building  Mr. Corbin: Exterior:  Initial observations of the building show a soundly built exterior. The materials used to: skin the building are high quality, all-weather products including AZEK (air-entrained PVC) as trim, cementious siding products (most likely Hardie Corp), all-vinyl windows from Symington, and standing-seam metal roofing The underpinnings. are pressure treated, water immersion pilings, pressure treated ground contact girders and joists, hot dipped galvanized and stainless-steel fasteners, and al breathable skirting around the perimeter. Thet floori insulation is closed cell spray-on foam to a depthofaproaimately 6 inches.  (most likely Image Ili from Metal Sales).  All exterior materials werei installed by highly skilled craftsmen.  Interiori issues:  Harbormaster's office and Laundry Room:  The entrance and service areas have saturated: and weakened subflooring causing the VCTS (Vinyl Composition Tiles, aka Vinyl Commercial Tiles) to buckle and crack. Thet tiles are a potential tripping hazard, but most importanti is the saturated subfloor that will continue to weaken and eventually rot The water intrusion comes directly from the lack of weather-stripping, and a properthreshold, which allows the wind-driven rain, coming from the prevailing direction, to be forced under the door and  through.  1    accumulate on the VCTS. VCTs are not a substitute fora a water proof flooring system as thej joints between thet tiles are not grouted and will allow water toi filter down onto the underlayment. The underlayment is a double layer of standard OSB (oriented strand board) which is highly susceptible tov water absorption. OSB is not a product indicated for flooring, and certainly noti in a damp, or wet environment. This should have been tagged byt the Building inspector! This product will swell, breaking thei fiber-to-fiber bonds and will never recover its structural integrity. Once wet and swollen, the OSB boards are: structurally deficient and cannot, on its own, carry the weight of the bathrooms, laundry The underlayment in this appliçation should have been a specially designed 4" underlayment named Advantech from Huberi industries. Iti is water proof and carries the manufacturers. 50-year warranty.  room, andi thel harbormaster's office floors.  Bathrooms:  Trecommend that we designate one bathroom (the one adjacent to the laundry room, preferably) for ADA compliance, and retrofit the other two with standard shower modules with full curbing The flooring ini these rooms is in desperate shape because the ADA compliant showers have no curbing and the overflow fromi the showers floods the floors. The VCTs are installed abutted to the shower entry with caulking acting as a sealant; however, the caulk has already cracked and is useless. These floors have cracked and bumpy' VCTs plus are spongy under foot. The area around thet toilets has already collapsed in1 two of the bathrooms and patches were immediately installed. lassume the damage to thet toilet areas are caused by two factors: the 2-part OSB floor is subject to deflection, which isv whyt they are not specified for subflooring, and when used thet toilet floor flexes enough to break the These rooms also suffer from water damage, int these case the culprit is the curbless showers have no Linear drains at the transitions. Without the Linear drains, the water runs out onto, andi into, the flooring and subflooring. We propose that two of the shower modules should be replaced with standard 1-piece shower modules with full curbing, which will contain the water int the shower pan until it drains  wax seal and allow that waste water to infiltrate the 21 layers of OSB directly.  properly.  Ini this situation where the underlayment is in structural distress, our recommendations for allt the rooms  are as follows:  2    1- Clear the rooms of alli floor-mounted fixtures, including showers and toilets. Dispose of two shower modules with no curbing, save one and store toilets in warehouse: 2- Remove the existing vinyl cove base by cutting the existing sheetrock: at thet top oft the base. The adhesive used for that vinyl cove base is too strong to be able to remove 3- Take up the OSB subfloor. Since the subfloori is foamed in place within thej joist bays, we will have to work from below by using a reciprocating saw to sever the highlyadhesive foam from the sides of thej joists, as wella as from above byt tearing out allt the OSB 4- Prepi thei tops of thej joists by grinding, scraping and sanding to remove the adhesive 5- Install newi insulation: after removing the closed-cell foam we will install R19 fiberglass batts secured with sheets of breathable filter fabric (USF 400) attached to the bottom of the joists with stainless steel button caps. While working under the building we will assurei the water. supply lines are insulated or covered with a chase: $7880.00. Purchase andi install *" tongue and groove Advantech subflooring using subfloor adhesive and screws: $4875.00. (The Advantech willl bei installed under the shower Subcontract with Shelton, from Ben's Carpet, to install new solid vinyl sheet goods (NO seams) over Y" Baltic plywood base using glue and al heavy roller: $9900.00. (This vinyl 7-1 Install strips of % pressure treated plywood where the cove was and use AZEK: 1x8 stock asal baseboard. We will use an elastomeric sealant between the AZEK: and the vinyl flooring to seal the outere edges of the flooring: $5770.00. The solid sheet ofvinyli is now 9- Restore alli fixtures and furniture from the warehouse (ADA: shower, toilets, washer/dryer, counter, desks, etc.): $6419.75. Two showers will be new, standard shower modules with full curbing; one will be a reuse of one original ADA compliant 10- On the one designated Handicap Access, the curbless shower module willl be re-installed with the "Water Stopper", a collapsible ADA compliant flexible curb with curved end pieces. Restoration of the shower modulei is covered above. Adding the collapsible  $4995.00  from the drywall without damage: $875.00.  subfloor: $8775.00. residue *.$4175.00.  pans).  sheet good will bei installed under the shower pan).  under everything.  curbless shower module.  threshold with add $150.00  3    11- Wev will rebuild the shower walls, repair any sheetrock damaged during the project, and 12- Re-align the roll-up door at the entrance toi the arcade by adjusting the counterbalance springs as well as loosening the curtain from the roller and re-positioning it before sealing all up again. Thisi is al high quality, hurricane-resistant and secure 'curtain roller'and is worth the work to repair it. Therei is no change to the building exterior or  prime any new plaster-work.  interior. This is Gratis. Note: *  We don't knowi if1 the top of the joists has been damaged by the wet OSB subfloor and will not know until we'v ve demo'ed the subfloor as we worka around the building. If we find any defective joists, we'lli inform youi immediately and present a solution. The price for all the above, including our labor, materials, subcontractor, and disposal is $53,814.75.  Regards,  Whr  Ed' Weber, GC  Bpi  4    Don't Sacrifice Shower Accessibility But! how doy youk keep wateri iny yours shower, wherei it belongs. without sacrificing eased ofa access? Thea answer: Bestbath's WaterStopper, the moste effectivev water retention: system ont ther market. Whether stepping inb byf foot, witht thel helpo ofav walker, or rolling inv with av wheelchair, WaterStopper: significantly reduces any chance oft tripsa ands slips during entry, exit ord onay wet bathroom floora after bathing.  6619  WOTER  How Our WaterStopper Works  WaterStopperi isa collapsible rubber water dam that flexes when stepped ond orr rolled over, yeti immediately: springs! back toa anu upright position top prevent water from coming out ofy yourt barrier-frees shower. 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Christmas and Holidayp preparations  Public works staff have been putting up Christmas decorations over the last month.  Northeast Neighborhood Revitalization Project  Ther mayor and! Imet with residents from the Northeast Section and Bobbie Wert, Housing Director for the Accomack Northampton Planning District Commission on December 12 to discuss a potential neighborhood revitalization project. The next step is to pursue a Community Development Block Grant Planning Grant to determine the specific needs of this neighborhood. Some ofthe potential needs may include demolition of dilapidated structures and construction of new housing, rehabilitation of exiting housing and installation of new sidewalks.  Emergency Notification System  Ih have had discussions with C. Ray Pruitt, the Accomack County Director of Public Safety, regarding participating in the County's emergency notification system. He will provide a presentation on the County's system at the January Town Council work session scheduled for  January 14.