City Counçil Meeting City Hall - Council Chambers June 11,2024 WORK SESSION  8:00. A.M.- Work Session/ 9:00. A.M.- - Council Meeting  Mayor Matthew-Santini opened the Work Session at 8:03 A.M. Council Mèmbers discussed each Jim Croft, Architect, provided an overview for Council and staffi members present oft the new City Hall proposal that would address the copcerns oft the Historic Preservation Commission. Council Member Stepp made a motion to enter Closed Session for the purposes of] Property Acquisitions. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 4-0  itêm from the agenda with corresponding Staff Members.  with Mayor Santini voting  Mayor Santini closed Work Session at 8:52. A.M.  OPENING MEETING  Mayor Santini called the Council Meeting to order at 9:00'A.M.  Invocation- by Council Member Roth.  Pledge of Allegiance led by Council Member Fox.  The City Council met in Regular Session with Matthew Santini, Mayor, presiding, and the following present; Kari Hodge, Council Member Ward One; Jàyçe Stepp, Council Member Ward Two; Cary Roth, Council Member Ward Three; Calvin Cooley, Council Member Ward Four; Gary Fox, Council Member Ward Five; Dan Porta, City Manager; Julia Drake, City Clerk; and Keith  Lovell, City. Attorney.  Absent: Alyssa Cordell, Council Member- Ward Six  REGULAR. AGENDA  COUNCIL MEETING MINJTES  1. May 16, 2024, Council Meeting Minutés and May 22, 2024, Spécial Called Council Minutes Council Member Cooley made ai motion to approve the minutes from the May 16, 2024, and May 22, 2024, Çouncil Meetings. Council Member Hodge seconded the motion. Motion carried  unanimously. Vote: 5-0 APPOINTMENTS 2. Board of Zoning Appeals    Randy Mannino, Planning and Development Director, stated If approved, Hoyt Hatfield will serve as the Ward 6. Appointee of the Board ofZoning Appeals with a1 term expiration of. June 1, 2028. Councill Member Foxi made ai motion to approve-the. Board ofZoning Appeals.Appointment. Council  Member Roth seconded the motion. Motion carried-umanimousy. Vote: 5-0 PUBLIC HEARING - 2nd READING OF ZONINGANNEXATION REQUESTS  3. AZ24-02: 72, 78, & 80 Bates Rd.  Applicant: Switch Ltd.  Mr. Mannino stated the applicant requests annexation of (4) parcels into the City to be combined with the current Technology district and data center campus. Proposed zoning is "T'(Technology). Staff does not oppose the annexation or Technology District (T)z zoning ift the following conditions are applied toz zoning. Similar conditions were adopted with the original zoning per file Z23-02, approved 11-2-23.:  Zoning Conditions: Amendment, T23-04.  1.A All minimum zoning development standards for the "T" zoning district are followed per Text 2.A A minimum 100 ft. natural landscape buffer for the purposes of visual screening remains in place along, all adjacent residential use or zoned properties. The 100 ft. buffer may include the building 3.I Ift the minimum 100: ft..natural' landscape buffer is disturbed, then the buffer is to be planted with 4. The public entrance shall be on Old Alabama Road. No public access from the Bates Road 5.A Access to landlocked properties is to be negotiated between Switch LTD and affected property 6. Access to the NRCS flood control structures be negotiated between Switch LTD and the NRCS 7. All site plans for future development phases after-Phase 1 are to be shared with the Paulding 8. The subject property's principal use shall be limited to data processing, storage, hosting and related services and accessory uses shalli include principal uses listedaspermitted uses in the' Technology district ordinance which are associated with data processing, storage, hosting, and related services as  setback.  landscape material appropriate to reestablish the buffer and visual screen.  driveway.  owners, as requested. by the pfoperty owner. or their representative, as required. County Community Development office.  well as security and customary accessory uses. Planning Commission recommended approval.  Mayor'Santini opened the public hearing for the zoning portion of the application.  Brandon Bowen, 15 S. Public Square, came forward to represent the application and to give an  overview.  2    With no one else to come forward to speak for or against the zoning portion of the application, the Mayor Santiniopened the public hearing for the annexation portion of the applicatron.  public hearing was closed.  Keith Lovell, City Attorney, stated that all comments made for the zoning portion oft the case would  bere referenced in the annexation portion, as well.  With no further comments, the public hearing was closed.  Council Member Fox made a motion to approve the annexation portion of AZ24-02. Council Council Member Fox made a motion to approve the zohing portion of AZ24-02 with recommended conditions. Council Member Hodge seconded the motion. Motion carried unanimtously. Vote: 5-0  Member Roth seconded the motion. Motion carried unanimously. Vote: 5-0  Reference Ordinance #: 24-24a and'25-24 FIRST READING OF ORDINANCES  4. Sec. 4-112 Çameras for Malt Beyerage Package Outlets Revision  Mr.'Lovell stated this ordinance reyision is to reflect a recent change in state law.  This was a first reading and will'l be vofed on at the next City Council Meeting scheduled for June  20,2024.  5. Fiscal Year 2024-25 Budget  Tom Rhinehart, Finance Director, stated the fiscal year 2024-25 budget ordinance was a part of the Council Meeting packet. The proposed budget is balanced and increased by $57,194,680 over the fiscal year 2023-24 budget. The increase equates to a 26.33% increase. The proposed budget includes salary adjustments, no increase in the city's property tax millage rate, an increase in health insurance premiums for both the city and the employees, and a simall increase in the.water and sewer rates. Budget comparison by type for the FY 2025 proposed budget compared to the FY 2024 budget include: personnel expenses increase by $4,827,265; operating expenses increased by $4,325,025; parchase of commodities decreased by.$8,008,265; debt service expenses decreased by $85,015; capital expenses increased $50,921,185, and transfers to the general fund increased $5,214,485. Approval was This was a first rèading and will be voted on at the mext City Council Meeting scheduled for June  recommended of the proposedFY 2024-25 budget as presented.  20,2024.  6. FY,2024-25 Water rand Sewer Rate Ordinance  Mr. Rhinehart stated the proposed fiscal'year 2024-25 budgêt includes an increase in the Water-and Sewer Fund to help address the maintenance and capital issues of the water fund. The increase 'is as follows: a 5% increase'i in the residential water and sewer rates for both inside and outside the city limits  customers.  3    The 5% increase will allow the water department to continue the maintenance of the existing water and sewer systems as well as update/expand the system to fulfill the needs of existing customers. For residential customers, the water and sewer rate increase equate to $0.15 per one thousand gallons used for çity residents. The total estimated increase for a residential water and sewer customer is $1.27 per With the proposed increase in the water and sewerratès, the City ofCartersyille: residents will remain one of the lowest in the surrounding municipalities. The increase is needed to maintain the existing system and plan for- àny necessary future expansions. Approval was recommended of the proposed This was a first reading and will be voted on at the next City Council Meeting" scheduled for June  month for seven thousand gallons consumed.  waterand sewer rate increases to begin July 1,2024.  20,2024. EASEMENTS  7. 478 Mission Road Easement  Sidney Forsyth, Water Department Director, stated that as part of the Westside Water Feeder Main project, an. easement will be required for this property. This will include 2.45 acres of permanent easement and 3.53 acres of temporary construction easement. The owner has agreed to the City's offer of $23,172.00 for both easements. Approval was recommended of this payment. This is a budgeted Council, Member Stepp made a motion to approve 478 Mission Road Easement. Council Member Dan Porta, City Manager, stated that the new Water Administration Building would be holding their  expense.  Fox seconded the motion..Motipn carried unanimously. Vote: 5-0  Grand Opening on Wednesday, June 19, 2024.  RESOLUTIONS  8. Georgia Municipal Court Clerks Week (June 10-14, 2024)  Freddy Morgan, Assistant City Manager, stated this Resolution of the Mayor"and City Council of the City of Cartersville recognizes the week of June 10-14, 2024, as Municipal Court Clerks Week in Council Member Fox made a motion to approve the- Georgia Municipal Court Clerks Week (June 10-14, 2024) Resolution. Council Member Roth seconded the motion. Motion carried unanimously.  Georgia.  Vote: 5-0  Reference Rèsolution 22-24 BID AWARDFURCHASES  9. First Quarter 2024 Motorola Radio Invoice  Mr. Morgan stated Bartow County had submitted the first quarter 2024 invoice for the Motorola radio system that is used by our Police, Fire, FiberCom, Gas, Electric, Public Works, and Recreation  4    Departments. Thisi is a budgeted item and approval was reçommended to pay this invoice in the amount Council Member Cooley made a motion to approve the First Quarter 2024 Motorola Radio Invoice. Council Member Roth seconded the motion. Motion carried unanimously. Vote; 5-0  of$38,699.20.  10. Sensus Electric Meter Purchase  Mr. Morgan stated the Electric Department is requesting authorization to purchase (334) Sensus Stratus IQ2S CL200: meters and (20) SensusLevel198 CL20 meters. ECCO (Sensus vendor), provided Council Member Hodge made a motion to approve the Sensus Electric Meter Purchase. Council  aq quote of $68,635.68. This is a budgeted expense.  Member Roth seconded the motion. Motion carried unanimously. Vote: 5-0  11. 12-inch Pipe Purchase  Michael Dickson, Gas Department Director, stated the Gas System is requesting the purchase of420 feet of 12-inch steel pipe to be used on, the SK. America project. Three bids were requested, and the Edgen Murray Company submitted the low bid of $14,137.20. This is a budgeted item and Council's Council Member Fox made a motion to approve the 12-inch Pipe Purchase. Council Member Roth  approval was recommended.  seconded the motion. Motion carried unanimously. Vote: 5-0  12. 12-inch Spherical Fitting  Mr. Dickson stated the Gas System isi requesting the purchase ofa 12-inch spherical fitting for stock to replace one being used on the SK America project. Three bids were requested and S J Patterson Company, LLC submitted the low bid of$14,484.11. This is a budgeted item and Council's approval Council Member Hodge made a motion to approve the 12-inch Spherical Fitting. Council Member  was recommended.  Roth seconded the motion. Motion carried unanimously. Vote: 5-0  13. Meters for SK. America  Mr. Dickson stated the Gas System is requesting the purchase of two Honeywell-Elster 6-inch turbine meters for the SK America project. Our sole source provider, Devtech Sales Inc. provided a quoteofs15,200.00: for the meters. These arel budgeted items and Council's approval wasi recommended. Council Member Cooley made a motion to approve the Meters for SK America. Council Member  Roth seconded the motion. Motion carried unanimously. Vote: 5-0  14. Police Department Vehicle Packages  Frank McCann, Police Chief, stated Cartersville Police Department is requésting approval to purchase three 2024 Chevrolet Tahoe police package vehicles, eight 2024 Chevrolet Silverado 1500 police packages, and three 2024 Jeep Grand Cherokees. These vehicles will replace older vehicles in the fleet and will be used to fill six new: sworn officer positions for the FY 2024/2025 budget year. These  5    vehicles will be paid for out of the general fund. The cost of these vehicles is $648,448.40. However, the request includes an additional $14,000.00 per vehicle to equip these vehicles with lights, sirens, radios, etc. The total cost oft the vehicles and equipment will not exceed $844,448.40. The vehicles will  be purchased from the following dealerships:  Wilson County Motors 2024 Chevrolet Silverado 1500 x 8 Wilson Çounty Motors 2024 Chevrolet Tahoe 4WD x2 Wilson County Motors 2024 Chevrolet Tahoe 2WD: x1  $388,076.80 $99,230.40 $47,483.20 $113,658.00 $196,000.00  Tutton Jeep Equipment Tota) $844,448.40  2024 Jeep Grand Cherokee x3 3 lights, sirens, radios, etc.  The E-Verify and E-Save documents have been submitted to the police department and are on file. Council Member Roth made a motion to approve the Police Department Vehicle Packages. Council Council Member Hodge madé a motion to add one (1) item to the agenda. Council Member Cooley  Approval was recommended for this purchase  Member Fox seconded the motion. Motion carried unanimously. Vote: 5-0  seconded the motion. Motion carried unanimously. Vote:5-0  15. Pothole Patcher Truck  Steven Foy, Public Works Engineer, stated the Public Works Department needs a truck-mounted pothole patcher. Aftervisiting a local roads department that currently has one, the Public Works staff isrecommending the purchase ofal PB Loader BC-41 Patcher' Truck from Environmental Products Group on Georgia State Contract 9901.3P0000I7.009 for $283,513.00. This 4-yard asphalt hopper Utilizing this àsphalt patcher will reduce manpower requirements and increase the capability of asphalt placement in a single day. This unit will be operated by Public Works staffbut will benefit other This is not a budgeted item, though it will be purchased through the general fund. Public Works Council Member Fox made a motion to approve the Pothole Patcher Truck. Çouncil Member Roth  isr mounted on a Freightliner M2 chassis.  departments, as most oft the asphalt placement by Public Works is for utility repairs. recommended approval to purchase this truck-mounted pothole patcher. seconded the motion. Motion carried unanimously. Vote: 5-0 16. GDOT Project CSSTP-007-00(494, on Douthit Ferry Road  Mr. Foy stated the City of Cartersville- is working on GDOT Project CSSTP-0007-00(494) on Douthit Ferry Road, As a part of said project, on June 22, 2023, the City of Cartersville purchased Parcel P8, known as 10 Park Court SE, Cartersville, Bartow County, Georgia from Charles Lowery/Lowery Capital Management. Pursuant to State and Federal Acquisition guidelines, the City, when acquiring property under this DOT Contract, is required to pay the owners and tenants supplemental costs which include items such as moving and relocation expènses, rent and other assorted expenses. The city has received Form RA-51 (Claim for payment of rent supplementation) for this  6    project in the sum of$56,868.00. Public Works requested approval oft the required rent supplementation Council Member Fox made ai motion to approve the GDOT Project CSSTP-007-00(494) on Douthit Ferry Road. Counçil Member Cooley seconded the motion. Motion carried unanimously. Vote: 5-0  in a sum not to exceed $56,868.00 from the City Council.  17. Demolition of] Buildings at 640'N. Tennessee St.  Mr. Porta stated demolition bids were received from companies that were interested in demolishing - several old houses at 640 N. Tennessee Street, which is the future home of our new Parks and Recreation Center. The Iowest and best bid was received by A&M Contracting in the amount of $44,300.00. Council Member Hodge made à motion to approvè the Demolition of] Buildings at 640N. Tennessee  Approval of this proposal,was recommended.  St. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 5-0  18. Emergency Repairs to Engine One  Hagen Champion,Deputy Fire Chief, stated this was a request approval for emergency repairs to be made to the 2015 Pierce Fire Engine One. This apparatus needs engine and air conditioning repairs. It is currently at Ten 8 shop awaiting completion of repairs. An initial qyote was reçeived for parts and labor for repairs from Ten-8, our single source provider for Pierce Fire Apparatus for a total of $16,244.56. The request for an amount not to exceed $17,000.00 for these repairs was requested. All Council Member Roth made a motion to approve the Emergency Repairs to Engine One. Couhcil  repairs will be coveréd under'vehicle maintenance, and iti is a budgeted item. Member Fox seconded the motion. Motion carried unanimously. Vote: 5-0  CONTRACTS/AGREEMENTS  19. Croft & Associates Architectural and Engineering Agreements  Mr. Porta stated Croft & Associates has been hired toj prepare plans for the new City Hall and Parks and Recreation Center. Approval was recommended for the Mayor and City Clerk to sign the AIA Council Member Fox made a motion to approve the Croft & Associates Architectural and Engineering Agreements. Council Membér Cooley'seconded the motion. Motion-carried unanimously.  Documents related to these projects.,  Vote: 5-0  GRANT APPLICATION/ACCEPTANCE  20. YAuSINIC-latenectimn Project at Collins Drive and SR 61 Grant  Mr.Foy stated Public Works is seeking permission for the mayor to sign a GDOT FY2025 Local Mainfenance Improvément Grant (LMIG) to fund a large portion oft the total project cost to install a roundabout at the intersection of Collins Drive and SR 61. These grant funds will be, in addition to any  other LMIG funds allocated to thè City.  7    The grant amount of this application is $1,250,000.00 or 70% oft the total project costs, whichever is less. The total estimated cost of the project is $2,500,000.00. Approximately $750,000.00 will come from the 2020 SPLOST Road, Streets, Sidewalks, Bridges and Stormwater Improvements Category This grant requires a local match as aforementioned, and this is a budgeted item. Approval ofthis Mr. Porta thanked JeffLewis and Matthew Gamble for their assistance in obtaining this grant. Council Member Fox made a motion to approve the Croft & Associates Architectural and Engineering Agreements. Council Member Hodge seconded the motion. Motion carried unanimously.  and the remaining amount of $500,000.00 will be funded by Bartow County.  grant application was recommended.  Vote: 5-0 ADDEDITEMS  21. Chemical Control for SAC  Erik Pabst, Parks and Recreation Assistant Director, stated Parks and Recreations are looking to upgrade the chemical control unit at the Senior Aquatic Center (SAC). There is one planned in the upcoming budget for Dellinger Pool. However, problems have arisen lately with the older system at the SAC. Funds are available in this year's budget to go ahead and get one by the end of June. The  total would be $8,055.  Council Member Roth made a motion to approve the Chemical Control for SAC. Council Member  Fox seconded the motion. Motion carried unanimously. Vote:5 5-0  ADJOURNMENT  With no other business to discuss, Council Member Cooley made a motion to adjourn.  Meeting Adjourned at 9:30A.M.  hn  Matthew. J. Santini HAA  - OA Mayor  ATTEST: wowla bml Julia Drake City Clerk  CITY  e  8