NFRASTRUCTURE AND MOBILITY PANEL April 30, 2024; 5:30 PM Woodcreek, Texas MINUTES CALL TOORDER Council Liaison Linnea Bailey Called the Meeting to Order at 5:30PM. ROLL CALL and ESTABLISH QUORUM PRESENT Panelist Craig Biggs Panelist Jay Gallaway Panelist Rogers Holt Panelist Jose Tormo ABSENT Panelist Lydia Johns STAFF PRESENT City Secretary, Suzanne Mac Kenzie PUBLIC COMMENTS No Public Comments were offered. REGULAR AGENDA 1. Purpose of Today's Meeting 2. Introductions By Panel Members 3. Election of Chairperson and Vice-Chairperson Motion was made by Panelist Holt to nominate and elect a Chairperson and a Vice-Chairperson for this committee. Motion was seconded by Panelist Gallaway. Panelist Biggs, Panelist Gallaway, Panelist Tormo Voting Yea: Voting Nay: Panelist Holt Motion Passed: 3-1-0. Infrastructure and Mobility Panel Minutes Page 1of2 April 30, 2024 Motion was made by Panelist Holt to nominate Craig Biggs for Chairperson. Motion was seconded by Panelist Gallaway. After discussion, Panelist Biggs declined the nomination. Panelist Holt withdrew his motion. 4. - Review of Formation Ordinance 5. Discuss and' Take Possible Action To Establish Regular Meeting Schedule Motion was made by Panelist Tormo that the Panel hold future meetings for the Infrastructure and Mobility Panel at 5PM, starting the second week of May. Motion was seconded by Panelist Holt. Ar roll call vote was held. Voting Yea: Panelist Biggs, Panelist Gallaway, Panelist Holt, Panelist Tormo. Motion Passed: 4-0-0. ANNOUNCEMENTS Next Meeting Date: May 14, 2024 at 5:00PM ADJOURN Council Liaison Linnea Bailey Adjourned the Meeting at 5:56PM. AK Linnea Bailey, Suzanne Mac Kenzie, City Secretary y Infrastructure and Mobility Panel Minutes Page2 2of2 April 30, 2024 HANDOUT(S) DISTRIBUTED DURING THE MEETING Council Liaisons 411 Goal: Role: Toi facilitate two-way communication between City Council and all City boards, panels, committees, and commissions. Workingi in coordination with the chair of the board, panel, committee, or commission, assist in generation of agenda items and packet materials for both City Council meetings andi the meetings of the respective board, panel, committee, Attend designated board, panel, committee, or commission meeting to answer questions during discussion or clarify Provide discussion and reports on items sent from their respective boards, panels, committees, and commissions to City orc commission. motions and requests sent by Council. Council. Guidelines: ALL City boards, panels, committees, and commissions shall function autonomously. They will: set their own agendas and run their own meetings. Liaisons are NOT to be running their assigned boards, panels, committees, and commissions, nor are they to be. setting agendas. They are to be resources to their respective City body. Liaisons shall NOT influence voting or sway discussion beyond factual statements or clarification on items sent from Council. Liaisons are NOT members of the board, panel, committee, or commission; nor are they "ex officio." Liaisons do Liaisons should share only the discussion, concerns and/or requests from the full body of Council on an item: sent to their designated board, panel, committee, or commission. Their representation on the board is not to be used to pursue their own goals or as a second chance to voice their conçerns or opinion on an item beyond a City Council meeting. Ifasked, liaisons are permitted to share their own opinion or judgement-based information during a meeting or on an agenda item, but they should refrain from offering this type of advice or influence without being first requested. When representing their respective board, panel, committee, or commission to City Council in thet form of a report or while answering questions on ani item sent to Council, liaisons shall remain objective andi factual. Councilmember liaisons shall work to: support the efforts of their board, panel, committee, and commission and advocate for their work, but are not obligating their vote on City Council in support or against any item simply because they are the Council not have any voting power beyond their role on City Council. liaison fort the board, panel, committee, or commission from which it came. Agenda packets, and the materials included, are a primary focus for liaisons. Communication Flow: The chair of any board, panel, committee, or commission shall make every effort to send a draft oft their proposed upcoming agenda tot their designated liaison so that the liaison can collect and provide additional information and materials as needed. The purpose of this collaboration is to improve and facilitate communication on items that are sent between said boards, panels, committees, and commissions and the City Council. If desired, the Chair may ask assistance Liaisons shall remind the chair of their designated board, panel, committee, or commission about pending business sent from Council and int turn shall monitor anyi items sent from their designated board, panel, committee, and commission inc drafting the agenda. to be placed on the Council agenda. City Staff will be responsible for communication between City Council and all boards, panels, committees, and commissions. They are responsible for tracking thet flow of city business. However, the designated liaison is there to support this effort, provide additional information for packets when needed, and to help facilitate discussion during meetings. Staff, Chair, and Liaison shall work to keep all' "in the loop" by copying on email and making all other efforts to keep all informed. EXAMPLE OF THIS COMMUNICATION FLOW: Council to Board Councilmember. A gathers their packet with edits made by Council and sends it to Councilmember B (liaison for Parks) and to staff. During the Parks Board meeting Councilmember B (liaison) can present the item sent from Council (ifrequested) or answer questions as needed. Councilmember As sponsors an item on Council and iti is sent to the Parks Board. Chair of Parks Board sets agenda and works with staff + Councilmember B (liaison) to make sure they have all needed materials in their packet. Board to Council Councilmember B (liaison) checks Council agenda packet to make sure the item is there and that all needed materials are included. Councilmember B (liaison) can present the item to Council and answer questions as needed. The Parks Board chair may also give the report and then the liaison isj just there to support Council discussion. Council may send the item back to Parks with requests. Then, the liaison would check-in with the Parks Board chair and provide information as needed and support discusson when the itemi is placed on ai future Parks agenda. Parks Board makesa recommendation to Council. Parliamentary Motions Quick Reference Name of Motion Fix the time at which to adjourn Raise a question of privilege Call for the orders of the day Lay on the table Previous question Limit or extend limits of debate Postpone to a certain time Commit Amend Postpone indefinitely Main motion Point of order Appeal from a decision of the chair Suspend the rules Objection to consideration of question Division ofa question Consideration by paragraph or seriatim Division oft the assembly Take from the table Reconsider NO YES NO YES M NO YES NO NO M NO YES NO YES M YES NO NO NO C YES NO NO NO C NO YES NO NO M Neg. Only NO YES NO NO 2/3 YES NO YES NO YES 2/3 YES NO YES YES YES M NO YES YES YES M NO YES YES YES M NO YES YES NO M Aff. Only NO YES YES YES M YES NO NO NO C YES YES YES** NO M- YES NO YES NO NO 2/3 NO NO NO NO 2-3- Neg. Only NO YES NO YES M NO YES NO YES M YES NO NO NO C YES NO NO NO NO Adjourn Recess YES YES YES YES NO NO NO NO NO NO NO NO Parliamentary inquiry requests parliamentaryadvic YES NO NO NO C Point ofi information requests factual information YES NO NO NO C NO YES NO NO M NO YES YES YES 2/3M Neg. Only YES YES* NO M Rescind/amend something previously adopted * Isi in order ifanother has been assigned the floor but has not begun to speak Isd debatable if applied to a debatable motion ** Isusually debatable, See RONR M- Majority in ther negative is required to reverse the decision of the chair 2/3- 2/3 in the negative is required to sustain the objection 2/3M 2/3 or majority of the membership without notice or majority with notice M Majority C Chair Handles 00 22 2% @ PROCEDURE FOR HANDLING A MAIN MOTION NOTE: Nothing goes to discussion without a motion being on the floor. Obtaining and assigning the floor A member raises hand when no one else has the floor The chair recognizes the member by name How the Motion is Brought Before the Assembly The member makes the motion: Imove that (or "to") : and resumes his seat. Another member seconds the motion: Isecond the motion or Is second it or second. The chair states the motion: It is moved and seconded that. : Are you ready for the question? Consideration of the Motion 1. Members can debate the motion. 2. Before speaking in debate, members obtain the floor. 4. Debate must be confined to the merits of the motion. one seeks the floor for further debate. The chair puts the motion to a vote 3. The maker of the motion has first right to the floor if he claims it properly 5. Debate can be closed only by order of the assembly (2/3 vote) or by the chair if no 1. The chair asks: Are you ready for the question? If no one rises to claim the floor, the 2. The chair says: The question is on the adoption of the motion that. : As many as are in favor, say 'Aye' (Pause for response.) Those opposed, say 'Nay'. (Pause for chair proceeds to take the vote. response.) Those abstained please say 'Aye'. The chair announces the result of the vote. 2. The nays have it and the motion fails WHEN DEBATING YOUR MOTIONS 1. Listen to the other side 2. Focus on issues, not personalities 3. Avoid questioning motives 1. The ayes have it, the motion carries, and : (indicating the effect of the vote) or 4. Be polite Page 2 of5 HOW TO ACCOMPLISH WHAT YOU WANT TO DO IN MEETINGS MAIN MOTION You want to propose a new idea or action for the group. After recognition, make a main motion. Member: "Madame Chairman, Ir move that AMENDING A MOTION You want to change some of the wording that is being discussed. After recognition, "Madame Chairman, Imove that the motion be amended by After recognition, "Madame Chairman, ir move that the motion be amended by After recognition, "Madame Chairman, I move that the motion be amended by adding the following words striking out the following words striking out the following words, and adding in their place the following words REFER TO A COMMITTEE You feel that an idea or proposal being discussed needs more study and investigation. After recognition, "Madame Chairman, Ir move that the question be referred to a committee made up of members Smith, Jones and Brown." POSTPONE DEFINITELY You want the membership to have more time to consider the question under discussion and you want to postpone it to a definite time or day, and have it come up for further After recognition, "Madame Chairman, Ir move to postpone the question until consideration. PREVIOUS QUESTION You think discussion has gone on for too long and you want to stop discussion and vote. After recognition, "Madam President, Ir move the previous question." LIMIT DEBATE You think discussion is getting long, but you want to give a reasonable length of time for consideration of the question. After recognition, "Madam President, Imove to limit discussion to two minutes per speaker." Page 3 of5 POSTPONE INDEFINITELY You want to kill a motion that is being discussed. After recognition, "Madam Moderator, Ir move to postpone the question indefinitely." POSTPONE INDEFINITELY You are against a motion just proposed and want to learn who is for and who is against the After recognition, "Madame President, Ir move to postpone the motion indefinitely." motion. RECESS Youv want to take a break for a while. After recognition, Madame Moderator, I move to recess for ten minutes." ADJOURNMENT You want the meeting to end. After recognition, "Madame Chairman, Ir move to adjourn." PERMISSION TO WITHDRAW A MOTION You have made a motion and after discussion, are sorry you made it. After recognition, "Madam President, - ask permission to withdraw my motion." CALL FOR ORDERS OF THE DAY the order of the approved agenda. SUSPENDING THE RULES At the beginning of the meeting, the agenda was adopted. The chairman is not following Without recognition, "Call for orders of the day." The agenda has been approved and as the meeting progressed, it became obvious that an After recognition, "Madam Chairman, Ir move to suspend the rules and move, item 5 item you are interested in will not come up before adjournment. to position 2." POINT OF PERSONAL PRIVILEGE The noise outside the meeting has become sO great that you are having trouble hearing. Without recognition, "Point of personal privilege." Member: There is too much noise, Ican't hear." Chairman: "State your point." Page 4 of5 COMMITTEE OF THE WHOLE You are going to propose a question that is likely to be controversial and you feel that some of the members will try to kill it by various maneuvers. Also you want to keep out visitors and the press. whole." POINT OF ORDER After recognition, "Madame Chairman, Imove that we go into a committee of the Iti is obvious that the meeting is not following proper rules. Without recognition, "I rise to a point of order," or "Point of order." POINT OF INFORMATION You are wondering about some oft the facts under discussion, such as the balance in the treasury when expenditures are being discussed. Without recognition, "Point of information." POINT OF PARLIAMENTARY INQUIRY You are confused about some of the parliamentary rules. Without recognition, "Point of parliamentary inquiry." APPEAL FROM THE DECISION OF THE CHAIR Without recognition, "lappeal from the decision of the chair." Rule Classification and Requirements Class of Rule Charter Bylaws Requirements to Adopt as proved by law or governing authority Adopted by membership orar majority of entire membership Majority vote Adopted in bylaws Requirements to Suspend Adopted by majority vote or Cannot be suspended Cannot be suspended Special Rules of Order Standing Rules Previous notice & 2/3 vote, 2/3 Vote Can be suspended for session by majority vote during a meeting 2/3 vote Modified Roberts Rules of Order Page 5 of5 INCOMPLETE 1 2 3 THE CITY OF WOODCREEK ORDINANCE NO. 24-332 4 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WOODCREEK, TEXAS, AMENDING THE CITY OF 5 WOODCREEK CODE OF ORDINANCES AT TITLE III ADMINISTRATION". CHAPTER 30 ("OFFICIALS, EMPLOYEES 6 AND ORGANIZATIONS7: PROVIDING FOR THE CREATION OF THE INFRASTRUCTURE AND MOBILITY PANEL. 7 8 9 10 11 12 13 14 15 16 17 18 19 20 22 23 Section1. 24 25 Section 2. 26 27 28 29 30 31 32 33 34 35 36 WHEREAS WHEREAS the City of Woodcreek ("City")is a Texas General Law Municipality operating City Council has previously created a Platinum Panel to (1)advise the City Council on roads, traffic, drainage and funding sources related to all transportation, including alternative forms; (2) secure public input in this process; and (3) promote transparency in the process of creating a Master Transportation Plan and assist in advising on decisions to secure funding for roadi improvements. The Platinum Panel shall be viewed under the laws of the State of Texas; and asani independent body; and WHEREAS the City Council finds and determines it ini the best interests of the City to revise the scope of work, structure of said Panel and to rename it; and WHEREAS the City Council of the City of Woodcreek, Texas finds that these amendments to the Code of Ordinances follow state law. 21 NOWTHEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WOODCREEK, TEXAS, THAT: Thei foregoing recitals are found to be true and correct and are hereby adopted by the City The City Code of Ordinances at Title Ili, Chapter 30 ("the "Code"), is hereby amended to repeal Council and made a part hereof for all purposes and findings of fact. sections 30.801 to read as follows: 93 30.80 Popular Name This subchapter shall be commonly cited as the "Infrastructure and Mobility Panel". $30.81 Purpose (A) This subchapter creates an Infrastructure and Mobility Panel ("1&M Panel") whose purpose shall bet to make recommendations on road maintenance, traffic safety, drainage and funding sources related to all transportation. To accomplish these tasks, thel I&MI Panel shall study, investigate and develop plans and recommendations to Council for approval. The I&M Panel should be prepared to provide monthlyreports at regular City Council meetings. Pageiof6 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 The scope of the I&M Panel shalli include, but not bel limited to, the following: ARoad Maintenance Plan to strategically outline a schedule for the funding and performance of regular road maintenance within the City limits of the City of i. AFiscal Capacity Plan to anticipate and plan for future improvements to existing and proposed infrastructure. This mayi include, buti is not limited to, the following: a) acquisition of new land for thei installation of additional parks, trails and acquisition of new land for1 the construction of a community meeting place, the expansion of City Hall, or other such governmental properties;and physical improvements upon existing public lands, such as parks, greenspaces and other government properties. Woodcreek. other public greenspaces; ii. ADrainage and Flooding Mitigation Plan which may include, but is not limited € > 8 to, thei following: a) conducta a study toi identify key projects; seek potentials for outside funding; create a plan of action, listing a prioritization of proposed projects; and advise Council on solutions utilizing engineering input and feasibility analysis. iv. AF Pedestrian Mobility Plan to address ADA Compliant pedestrian pathways to safely access parks and trails located within the Cityl limits and its Extra Territorial. Jurisdiction ("ETI"); and provide for an expansion of trails for the purpose of promoting an outdoor exercise loop. This may include, but is not limited to, the following: a) afeasibility study with cost analysis; b) professional survey and mapping; anda review of any! bid packages and contracts related to thei installation of suchi improvements. V. ATraffic Calming Plan which may include, buti is not limited to, the following: a) make recommendations on changes to existing, or the addition of, signage, passive calming devices and other infrastructure improvements throughout the City limits of the City of Woodcreek; and b) ap plan and budget for regular traffic patrols and reports including the traffic datai from City-owned electronic devices; and may seek engineering judgement and/or review, as needed. Conduct. a study, review and report of additional mobility challenges and infrastructure improvement needs as they may arise. monitoring of vi. Page2of6 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 (B) The I&M Panel shali be viewed as an independent. Advisory Bodyt to the City Council and is hereby given explicit permission to work directly with the City of Woodcreek's contracted City Engineering Firm, through the City! Manager, to develop and review plans under their (C) The 1&MI Panel shall conduct al biennial review of the plans under their purview, as stated in (D) To conduct this work, the 1&M Panel shall seek public input through surveys and" Town Halls. Any public survey or Town Hall presentation generated shall be reviewed and must be purview, as stated in Section 30.81(A). Section 30.81(A) and provide regular reports to the City Council. approved by City Council. (E) The 1&MI Panel shall promote transparency in their processes. $30.82 Creation & Composition (A) Membership: ar member of the City Council. (B) Appointment: The 1&M Panel shall consist of seven(7) Panel Members; five(5) Regular Each of Woodcreek's five(5) Council Members shall make one(1) Regular Panel Members and two(2) Alternate Panel Members. No member of the I&M Panel mayl be Panel Member nomination and the Mayor shall make two(2) Alternate Panel Member nominations, specifiçally: a First and Second Alternate Panel Member. All nominations shall be confirmed by a majority vote of the City Council. In the event that any Council Members, or the Mayor, refuses, or is unable, to make ar nomination, the vaçancy may be filled by the Regular Panel Member, with selection beingi in order of their alternate designation. Alternate Panel Members are encouraged, but not required, to attend all meetings and may participate in all discussions, when present. However, Alternate Panel Members may only majority vote oft the remaining members of the City Council. (C) Alternate Members: Alternate Members shall siti in the place of an absent vote when sittingi in the place of an absent Regular Panel Member. $30.83 Terms, Resignation, Vacancy & Removal (A) The terms of Regular and Alternate Panel Members shall coincide with the term of the Council Member and Mayor who nominated the Panel Member. and will expire upon the Nominating Officer's term of office ending. in even numbered years, three(3) newly elected members of Council: shall make a nomination for a Regular Panel Member. In odd numbered years, two(2) newly elected members of Council shall make a nomination for al Regular Panel Member and the newly elected Mayor shall make a nomination for two(2) Alternate Panel (B) Any Panel Member may resign by submitting written notice to the City Secretary, as the Records Management Officer for the City. Resignations willl be effective when received. Upon receipt of resignation, the City Secretary shall as soon: as administratively possible, send such resignation to the Chairperson, The Mayor and the Panel Liaison. Members. Page 3of6 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 (C) All vaçancies shall be filled on a nomination from the Council Member who nominated the Resigning Panel Member. Upon confirmation by a majority vote of Council, the newly appointed Panel Member shall fill the unexpired term oft the vacated seat. (D) Members may be removed from the 1&MI Panel bya a majority vote of the Council Members. Bya a majority vote, the I&M Panel may make ar recommendation to the Council regarding the (E) Members oft the I&M Panel shall continue to serve on the Panel until their replaçement has been appointed by Council, unless the Panel Member submits al letter ofr resignation, in which case, the Panel Member shall have no further authority, duties or obligations in regard (F) To be considered for appointment or re-appointment to the I&MI Panel, a Volunteer Appliçation must be completed and submitted to the City Secretary, as the Records Management Officer for the City. City Staff shall present all completed Volunteer Applications to the Council for their consideration of 1&M Panel appointments. removal of a member of their Panel. to the Panel. $30.84 Duties & Meetings 1 (A) The 1&M Panel shall meet at such regular and special times as necessary' to efficiently carry out the Panel's purpose. Regular meetings are to be set by order of the Panel and Special Meetings are to be called by the Chairperson. Atar minimum, there shall bei two(2) meetings (B) Any recommendation: of the 1&M Panel shall result from a majority vote oft the Regular Panel Members. However, any recommendation is merely a recommendation: andi is not binding on the City Council. Any final decision on' topics for which the 1&M Panel has made a pery year. recommendation: rest with the City Council. $30.85 Officers (A) The 1&M Panel shall choose its own Officers from among its Regular Panel Members. Officers shall be elected for terms of one(1) year by majority vote ofa all its membership present and voting, including Alternates Panel Members. Officers shall include Chairperson, Vice- (B) The Chairperson's: sole duty shall be to preside over all meetings in accordance with any rules the 1&M Panel may establish. The Chairperson may vote. Ift the Chairperson fails or refuses to act, the Vice-Chairperson shall perform the duties of the Chairperson. If the Chairperson and Vice- Chairperson are absent, any Panel Member may be appointed by the Panel to preside over the meeting. The Panel shall keep minutes ofi its proceedings. A majority oft the Regular Panel Members shall be a quorum for the transaction of business. (C) The! Secretary's: sole duty shall be to record the minutes of the meetings. Minutes are to be Chairperson and a Secretary. held by the City. $30.86 Open Meetings Act The Infrastructure and Mobility Panel shall comply with the Texas Open Meetings Act. The agenda will include al Public Comments Section, allowing the Public the right to speak. Page4of6 164 SEVERABILITY CLAUSE: Should any of the clauses, sentences, paragraphs, sections or parts of this 165 Ordinance be deemed invalid, unconstitutional, or unenforceable by a court of law or administrative agency with 166 jurisdiction overt the matter, such action shall not be construed to affect any other valid portion of this Ordinance. 169 except where provisions of this Ordinance are in direct conflict with the provisions of such ordinances, in which 171 REPEALER CLAUSE: All Ordinances, Resolutions, or parts thereof, that are in conflict or inconsistent with any 172 provision oft this Ordinance are hereby repealed to the extent of such conflict, andt the provisions of this Ordinance 167 All provisions of this Ordinance are declared severable. 168 CUMULATIVE CLAUSE: This Ordinance shall be cumulative of all provisions of ordinances of the City 170 event the conflicting provisions of such ordinances are hereby repealed. 173 shall be and remain controlling as to the matters regulated, herein. 174 SAVINGS CLAUSE: The repeal or amendment of any ordinance or part of ordinances effectuated by the 175 enactment of this ordinance shall not be construed as abandoning any action now pending under or by virtue of 176 such ordinance or as discontinuing, abating, modifying, or altering any penalty accruing or to accrue or as affecting 177 any right of the City of Woodcreek under any section or provisions of any ordinances in effect at the time of the 180 Ordinance was passed was open to the public as required and that public notice oft thet time, place and purpose of 181 said meeting was given as required by the Open Meetings Act, Chapter 551 of the Texas Government Code. Notice 183 ENACTMENT: This Ordinance shall bei int full force and effect after its final passage and approval, as required by 178 passage oft this Ordinance. 179 PROPER NOTICE AND MEETING: Itis hereby officially found and determined that the meeting at which this 182 was also provided as required by Chapter 52 of the Texas Local Government Code. 184 law. 185 187 188 189 190 192 193 196 197 198 199 200 201 202 203 204 205 206 186 PASSED, ADOPTED AND APPROVED this 27th day of March 2024, bya 5 Yeas to 0 Nays to. 0 Abstentions vote oft the City Council of Woodcreek, Texas. O WOOs WOODCREEK, TEXAS By: Jeff Rasco, Mayor Page Sof6 207 ATTEST: 208 209 210 212 213 215 216 217 211 Suzanne. J. Mac Kenzie, Citys Secretary 214 APPROVED ASTOFORM: 218 CityA Attorney's Office Page 6of6