MNOTESE O8 REGULAR MEETING OF CITY COUNCIL MEMBERS  CITV OF BEVIL OAKS January 21, 1997  MAYOR: Don Smith, Meeting called to order at 8:00 P.M. by Mayor Smith.  Invocation given by Mr. John Holt. ALDERPERSONS: (Roll Call)  PRESENT: Becky Ford, Tommy LaRousse, Kay Neichoy, Don Giblin,  Bradley Binks  OTHER CITY PERSONNEL  PRESENT: Marshal James Carrico  City Clerk Norma Lucus  MINUTES: Council reviewed 26 December 1996 Minutes. M/M/2/C: To approve. Minutes as typed. Ford/Neichoy TX on 11& 121 Feb. 1997 for. Judge Jess Williams  MANDATORY TRAINING: Council reviewed request for mandatory training in Houston,  M/M/2/C: To approve training request as submitted. Lakousse/Giblin  Council discussed getting a dedicated FAXI line for City Hall. Tabled for future discussion. No action taken. The council approved the charge of $1.00 per page for FAX service to the public. ACCOUNTS PAYABLE/RECEIVABLE: - Treasurer's report on accounts given by Mr. Road User Fee: The Mayor. and Council opened discussion about the Road User Fee. Bevil Oaks Municipal Utility District will collect the Road User Fee, not enforcement of  Binks (See. Atch 1&2).  payment.  Comments by City Council and Citizens:  Mr. Gundolf ask the Citizens of Bevil Oaks to put larger house numbers on their homes. Should be at least 4" for the Fire Department to see them. Mr. Gundolf also stated that  the Fire Station in Bevil Oaks will not close. Made motion to adjourn at 8:55 P.M. LaRousse/Ford    CITY OF BEVIL OAKS ACCOUNT RECEIVABLE 21 January 1997  CITYACCOUNT  (27 December 1996-21 January 1997)  FROM Building Permit Copy Copies Civic Center Rental Civic Center Rental Trailer Park Permit (Annual Fee) State ofTexas (Sales Tax)  RECEIPT# 113 114 115 116. 117 118 None  AMOUNT $20.00 Cash .25 Cash 1.00 Cash 10,00 Check 20.00 Check 310.00 Check 373.74 Check  TOTAL RECEIVED $734.99  COURT ACCOUNT (27 Dec 96-21 January 1997)  FROM Court Court Court  RECEIPT# 240 241 242  AMOUNT $26.00 Cash 87,00 Cash 45.00 Check  TOTALI RECEIVED $158.00  ATCH 1    GUARANTY BANK TOTALS #903443912 #1161009392  CERTIFICATE OF DEPOSIT CERTIFICATE OF DEPOSIT  $30,468.58 $22,346.45  COMMUNITY BANK TOTALS #100103242 #100103259 #100124270  CHECKING ACCOUNT COURT ACCOUNT MONEY MARKET ACCOUNT  $ 2,130.19 2,686.54 9,001.78  TOTAL CURRENT CASH BALANCE $66,633.54  ReR 21 Jon 97  ATCH 2    CITY OF BEVIL OAKS CURRENT ACCOUNTS PAYABLE  VENDOR WHITMEYER PRINTING ENTERGY ENTERGY TRI-CON, INC. COLE PUBLICATIONS  AMOUNT $3 31.00 141.86 311.63 180.00 146.75  REASON PRINT WORK ELEC. SERVICE STREET LIGHTS GASOLINE CROSS DIRECTORY  CITY OF BEVIL OAKS CURRENT ACCOUNTS RECEIVABLE CITY AÇCOUNT  BUILDING PERMIT COPY COPIES  20.00 .25 1.00 10.00 20.00 373.74 734.99  CIV. CENTER RENTAL CIV. CENTER RENTAL  TRAILER PARK PERMIT 310.00  SALES TAX TOTAL  CITY OF BEVIL OAKS CURRENT ACCOUNTS RECEIVABLE COURT ACCOUNT  COURT COURT COURT TOTAL  26.00 87.00 45.00 $ 158.00  '/a/97    CITY OF BEVIL OAKS  NOVEMBER/DECEMBER/JANUARY EXPENDITURES  CK# 1222 11-19 1223 11-19 1224 12-02 1225 12-02 1226 12-05 1227 1227 1228 12-12 1229 12-12 1230 12-12 1231 12-12 1232 12-12 1233 12-12 1234 12-12 1235 10-19 1236 01-02 1237 01-02 1238 01-02 1239 01-02 1240 01-02 1241 01-02 1242 01-02 1243 01-02 1244 01-02 1245 01-02  DATE  PAYEE  AMOUNT 70.49 592.39 273.22 55.00  REASON POSTAGE MARSHALL GAS PAYROLL PAYROLL HEAT REP. C/CENT  U. S. POSTMASTER $ 32.00  TRI-CON, INC. JAMES H. CARRICO NORMA J. LUCAS MICHAEL BOUTTE VOID VOID ENTEX s.W. BELL OMNI PUBLISHING AT&T COMMUNITY BANK NORMA J. LUCAS JAMES H, CARRICO .VOID COBURN'S ENTERGY ENTERGY COVEL'S CASH TRI-CON, INC. s.W. BELL NORMA J. LUCAS JAMES H. CARRICO JESS WILLIAMS  SWITCHED OVER ACCOUNTS SWITCHED OVER ACCOUNTS  16.35 102.60 4.00 4.90 376.62 273.22 592.39  GAS/ CIV. CENTER PHONE SERVICE DELIVERY CHARGE LONG DISTANCE 941 TAX PAYROLL PAYROLL  13.41 126.71 126.71 88.60 89.36 89.60 102.60 273.22 592.39 92.35  REPAIR TOILET STREET LIGHT C. CENTER LIGHT BATTERK/MARSHALL PETTY CASH GAS MARSH. CAR PHONE SERVICE PAYROLL PAYROLL PAYROLL  1a/97    1246 Q1-15 1247 01-15 1248 01-15 1249 01-15 1250 01-15 1251 01-15 1252 01-15 1253 01-15 1254 01-15  JAMES H. CARRICO NORMA J. LUCAS S.W. BELL ENTEX AT&T ERIC BOOKER  592.39 273.22 103.99 62.61 10.01 33.25 394.45 635.56  PAYROLL PAYROLL PHONE GAS BILL PHONE BILL PAYROLL C.P.A. FEE LIABILITY DEC. 941  EDGAR/KIKER/CROSS 3250.00  TML  COMMUNITY BANK  Wa1/97    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS February 19,1997  MAYOR: Don Smith. Meeting called to order at 8:00P.M.  Invocation given by Mayor Smith. ALDERPERSONS: (Roll Call) ABSENT: Kay Neichoy OTHER CITY PERSONNEL: Marshal James Carrico City Clerk Norma Lucus  PRESENT: Becky Ford, Tommy LaRousse, Don Giblin, Bradley Binks  ACCOUNTS PAYABLE/RECEIVABLE:  Mr. Binks gave Treasurer's Report of all accounts, including accounts payable/receivable. Mr. Binks noted that Smartt Environmental is delinquent in their franchise payment to  the City. City Attorney will be notified of current status.  RESOLUTION: Mayor Smith recommended a resolution to the City Council that the land adjacent to City Hall be named "LaRousse Park," for years of dedicated service to the City by Mr. Tommy LaRousse. Mr. LaRousse excused himself from the meeting during the M/M/2/C: Resolution to name land adjacent to City Hall "LaRousse Park". Giblin/Binks PERMITS: Much discussion about Trailer Permits. Mr. Mike Frederick asked if every time someone moved out ofhis rented trailers, must he get another permit, and pay another $20.00? The Mayor will research ordinance before providing an answer to this question. The Trailer Ordinance is being reviewed, and will address this and other questions later. PROPOSED ORDINANCE ON DILAPADATED STRUCTURES: Mayor stated that there will be public hearings on dilapidated structures, as the current ordinance is vague. City attorney has to review and complete. Comments from Citizens on the ordinance is welcomed. Inspections of dilapidated structures will be done by the Mayor, Building Inspector, and Fire Chief. The Mayor read the penalty clause and the amount oft the fine is not in the ordinance.  discussion.  COMMENTS BY CITY COUNCIL AND CITIZENS: and will be rewritten to make it clearer to all. M/M/2/C: To adjoin at 9:40 P.M. LaRousse/Ford  Many questions on Trailer Permits. Mainly about trailer not being allowed in Trailer Park. Can Building Inspector stop a Trailer from entering the park, etc. Trailer Ordinance is being reviewed    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS March 18, 1997  MAYOR: Don Smith. Meeting called to order at 7:04 P.M. by Mayor Smith.  Invocation given by Mayor Smith. ALDERPERSONS: (Roll Call)  PRESENT: Becky Ford, Tommy LaRousse, Don Giblin, Bradley Binks  ABSENT: Ms. Kay Neichoy PRESENT: Marshal James Carrico  OTHER CITY PERSONNEL  City Clerk Norma Lucus  ACCOUNTSPAYABLE/RECEIVABLE: - Treasurer's report on accounts given by Mr. Binks. Discussed Accounts Payable/Receivable, and Certificates ofDeposits. (See Atch 1) Council reviewed Minutes ofMeeting for February and 21 January 1997 M/M/2/C: To approve minutes as written. Neichoy/Ford  Council discussed Council discussed permits, Mainly, ift the permit application outline what the homeowner intends to do to the property, the City cannot question their intent ofuse. Marshal's Report. Marshal gave a report for the. months of January and February 1997, Marshal Crow advise the Mayor and Council of mandatory law enforcement training. A Trailer Ordinance/Permits: Ms. Ford is working on the rewriting ofthe trailer ordinance. Councii and Mayor discussed the transfer of Certifiçate ofl Deposits from Guaranty Federal M/M/2/C: Totransfer Certification ofl Deposits (CDs) Numbers 903443912 and 1161009392 from Community Bank, and to make a loan against existing CD # 903443912 once transferred to Community Bank, for Road Repar/Fees/Drainage for the City of Bevil Oaks. To  training schedule was provided the City Clerk,  Bank to Community Bank,  be repaid in quarterly payments. Ford/LaRousse    to  the 97 Budget to transfer money from Money Market  Mr. Binks made a motion adjust Account to pay for $990.00 A/P for Roads (Signs). Motion withdraw. Binks Motion made to1 transfer money  from Money Market Account Nr. 100124270. in the amount  Barricade & Signs  of$3400 to add to Roads/Drainage fund to pay current bills. (Bayou $990.00, and Jefferson County $3,185.00 for repair ofroads). With the transfer,  funds will  cover both accounts for an amount of$4,175.00. $3,400.00 for current. bills. Ford/Binks $775 to $34,000 for Road User Fee:  M/M/2/C: To transfer funds from Money Market Account Nr. 100124270. the amount of  Council discussed Adjusting 1997 Budget to increase Roads and Drains allocated funds from  M/M/2/C: Toincrease 97 Budget for Roads and Drains to $34,000. Ford/Binks  Comments By City Council And Citizens: those who are running City Officé, it's current direction, for the good ofthe City. M/M/2/C: To adjoin meeting. EaRousse/Giblin  Mayor Smith advised the Council and Citizens that he will not run for re-election: Hewish  for  would continue the work started and to keep it goingin        & 00 1 E  6A  2    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS March 18, 1997  MAYOR: Don Smith. Meeting called to order at 7:04 P.M. by Mayor Smith.  Invocation given by Mayor Smith. ALDERPERSONS: (Roll Call)  PRESENT: Becky Ford, Tommy LaRousse, Don Giblin, Bradley Binks  ABSENT: Ms. Kay Neichoy PRESENT: Marshal James Carrico  OTHER CITY PERSONNEL  City Clerk Norma Lucus  ACCOUNTS PAYABLE/RECEIVABLE: - Treasurer's report on accounts given by Mr. Binks. Discussed Accounts Payable/Receivabic, and Certificates ofI Deposits. (See Atchl 1) Council reviewed Minutes ofMeeting for February and 21 January 1997  M/M/2/C: To approve minutes as written. Neichoy/Ford  Council discussed Council discussed permits. Mainly, ift the permit application outline what the homeowner intends to do to the property, the City cannot question their intent ofuse. Marshal's Report. Marshal gave a report for the months of. January and February 1997, Marshal Crow advise the Mayor and Council of mandatory law enforcement training. A  training schedule was provided the City Clerk,  Trailer Ordinance/Permits: Ms. Ford is working on the rewriting of the trailer ordinance. Council and Mayor discussed the transfer of Certifiçate ofDeposits from Guaranty Federal M/M/2/C: Totransfer Certification of] Deposits (CDs) Numbers 903443912 and 1161009392 from Community Bank, and to make a loan against existing CD # 903443912 once transferred to Community Bank, for Road Repair/Fees/Drainage for the City ofBevil Oaks. To:  Bank to Community Bank.  be repaid in quarterly payments. Ford/LaRousse    97  to transfer money from Money Market  Mr. Binks made a motion to adjust the Budget Account to pay for $990.00. A/P for Roads (Signs).  Motion withdraw. Binks  Motion made to transfer money from Money Market Account Nr. 100124270. in the amount of$3400 to add to Roads/Drainage fund. to pay current bills. (Bayou Barricade & Signs $990.00, and Jefferson County $3,185.00 for repair ofroads). With the transfer, funds will M/M/2/C: Totransfer funds from Money Market Account Nr. 100124270. the amount of  cover both accounts for an amount of $4,175.00. $3,400.00 for current. bills. Ford/Binks $775 to $34,000 for Road User Fee.,  Council discussed Adjusting 1997 Budget toi inçrease Roads and Drains allocated funds from  M/M/2/C: Toincrease! 97 Budget for Roads and Drains to $34,000. Ford/Binks  Comments By City Council And Citizens:  Mayor Smith advised the Council and Citizens that he will not fun for re-election.. He wish those who are running for City Office, would continue the:work started and to keep it goingin  it's current direction, for the good ofthe City. M/M/2/C: To adjoin meeting. LaRousse/Giblin    8O  $    & 80 1 I    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS April 1,1 1997  MAYOR: Don Smith. Meeting called to order at 7:02 2P.M. by Mayor Smith.  Invocation given by Mayor Smith. ALDERPERSONS: (Roll Call)  PRESENT: Tommy LaRousse, Don Giblin, Bradley Binks, Kay Neichoy  Becky Ford (7:10 p.m.)  OTHER CITY PERSONNEL  PRESENT: Marshal James Carrico  City Clerk Norma Lucus  ACCOUNTS PAYABLE/RECEIVABLE: Treasurer's report on accounts given by Mr. Binks. He reported on the move of Certificate ofDeposits to Community Bank, and. discussed Accounts Payable/Receiyable for City and Court Funds. (See Atch 1). Council discussed funds in Court Account, and questioned what those funds could be used for.  Council reviewed Minutes ofl Meeting for 18 March, 1997 M/M/2/C: Toa approve minutes as written. Neichoy/LaRousse  Buildings And Grounds: Council discussed purchasing 2 loads of sand for LaRousse M/M/2/C: To purchase 2 loads ofs sand for LaRousse Park. Giblin/Neichoy Trailer Permits/Ordinance: Tabled for future discussion. Dangerous Structures: Tabled for future discussion.  Park.  Smartt Environmental: Council discussed the delinquent account of Smartt Environmental. The City has the authority to audit Smartt Environmental. Ms. Ford will contact Waste  Management to inquire about trash pickup service for Bevil Oaks.  Comments By City Council And Citizens:  Citizen had questions about the 1997 Jefferson County Property Tax Valuation. Mr. Binks questioned the cost ofinsurance for the Civic Center/City Hall, and the appraised value. Would like to ask TML to re-evaluate the property. Mr. Giblin agreed to research. Mr. Kennedy talked about standing water in front ofi his home. Mr. Kennedy advised that DD6 has to fix drainage problem, and will begin fixing drainage problems in the very near  future.  M/M/2/C: To adjoin meeting at 8:05. Ford/Giblin    CITY OF BEVIL OAKS ACCOUNT RECEIVABLE  1April 1997  CITY ACCOUNT (05 March 1997 -01 April 1997)  FROM Copies Copies Building Permit Notary Fee Building Permit Copies Copies Building Permit Civic Center Rental Building. Permit TML. Refund U.S. Treasurer Refund  RECEIPT# 133 135 136 137 138 138 (11@.10ea) 139 (2@.25ea) 140 141 142 None None  AMOUNT .40 Cash 1.25 Cash 20.00 Check 6.00 Cash 50.00 Çheck 1.10 Cash .50 Cash 20.00 Cash 20.00 Cash 20.00 Cash 110.00 Check 8.51_Check $257.86  TOTAL RECEIVED  COURT ACCOUNT (12 February - 04 March 1997)  FROM Court Court Court Court  RECEIPT# 253 254 255 256  AMOUNT $214.00 Cash 50.00 Check 86.00 Check 150.00 Check $500.00  TOTAL RECEIVED  ATCH1    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS April 17, 1997  MAYOR: Don Smith. Meeting called to order at 7:10 P.M. by the Mayor.  Invocation given by Mayor Smith. ALDERPERSONS: (Roll Call)  PRESENT: Becky Ford, Tommy LaRousse, Kay Neichoy, Bradley Binks,  Don Giblin  OTHER CITY PERSONNEL:  PRESENT: Marshal James Carrico  City Clerk Norma Lucus  Council reviewed Minutes of Meeting for 1 April 1997. M/M/2/C: To approve minutes as written. Ford/Lakousse  ACCOUNTS PAYABLE/RECEIVABLE: Treasurer's Report given by Mr. Binks. $3,648.95 from Money Market Account to pay for roads, signs, etc. Balance of Certificate of Deposit (CD)#I-531,288.90, and CD: #2-$22,948.12, ($10,000 ofthis- CD has been allocated to current fiscal year budget). See ATCH 1 for Accounts  Receivable for City and Court, dated 17 April 1997.  Having difficulty with accountability of the Smartt Environmental Services account in Recommended that contract with Smartt Environmental Services be cançeled, due to the non-payment of franchise fees as outlined in contract with the City of Bevil Oaks.  reconciling checks paid Vs. amount owed the City for franchise fees.  ROADS & DRAINAGE:  Mayor Smith explained about Drainage District 6 sutvey of drainage problems. The City need approximately $35,000 for drainage materials. The cost for materials are  subject to increase. Jefferson County labor is free to the City.  Mayor Smith also talked about the history oft the Road User, and the expected fundsit will generate yearly. Out of the income of the monthly $8.00 User Fee, approximately $7.50 will go roads and drainage. The remaining .50 cents will be used to pay the Bevil Oaks Municipal Utility District for collection of the User Fee, and any Atlorney fees for  legal work related to the Road User Fee.    TRAILER ORDIMANCEPERMITS: Council discussed the current trailer ordinance. There were questions as to the need for the City to issue trailer permits. Mayor Smith would like to see the new ordinance changed to read "only one (1)trailer on a lot." Ifmore than 1 trailer on a lot, then it must be designated a Trailer Park. COMMENTS BY CITY COUNCIL AND CITIZENS:  Ac citizen in attendance stated that shei is in favor of the Road User Fee, however, she wanted an explanation as to why the cost oft the user fee is $8,00. Mayor Smith explained the reason of why the fee was set at $8.00, and provided background information on the user fee. The User Fee will only be used for roads and drainage/related items. Mayor Smith stated for the record, that there has never been a closed council meeting, with the exception of Executive Sessions, during his tenure as Mayor.  Meeting adjoined at 8:55P.M.    CITY OF BEVIL OAKS ACCOUNT RECEIVABLE 17 April 1997  CITY ACCOUNT (02. April - 17 April 1997)  FROM Building Permit Building Permit  RECEIPT# 143 144  AMOUNT 20.00 Check 20.00 Check $40,00  TOTAL RECEIVED  COURT ACCOUNT (02 April - 17 April 1997)  FROM Court Court Court  RECEIPT# 257 258 259  AMOUNT 90.00 Check 88.50 Check 45.00 Check $223.50  TOTAL RECEIVED  ATCH 1    MINUTES OF WORKSHOPSPECIAL MEETING OF CITY COUNCIL  MEMBERS CITY OF BEVIL OAKS May 8, 1997  MAYOR: Don Smith. Meeting called to order at 7:10. P.M. by the Mayor.  Invocation given by Mayor Smith. ALDERPERSONS: (Roll Call) ABSENT: Becky yFord OTHER CITY PERSONNEL:  PRESENT: Tommy LaRousse, Kay Neichoy, Bradley Binks, Don Giblin  PRESENT: City Clerk Norma Lucus ABSENT: Marshal James Carrico  ORDINANCE NO. 133: "Canvassing the Returns and Declaring the Results ofthe City M/M/2/C: To adopt Ordinance No. 133, canvassing election results. LaRousse, Giblin ACCOUNTS PAYABLE/RECEIVABLE: See ATCH1 & ATCH21 for written  Election of 3 May 1997,"  account information.  COMMENTS BY CITY COUNCIL AND CITIZENS:  Mayor Smith thanked Ms. Shirley Collins for a job well done as the Election Judge. Mayor Smith discussed his call to the Ethic Committee about the Candidates that did not file a Campaign Treasurer's Report prior to the dateline as required. Mayor Smith was asked not to pursue the ethics violation. The Mayor stated that he has a call in to his Attorney about what his options are, and will decide at that point what his action will be, Mr. Bravnec (elected to City Council on 3 May 1997) stated that his intent during the campaign was not malicious intent. He also stated that in future elections that all necessary form be provided to each candidate seeking election.  and will let everyone know at that time.  Mr. Binks asked that all move ahead, that the community need to be healed, and that  matters. oft the past be "put to rest." Meeting adjoined at 8:06P.M.    BANK TOTALS COMMUNITY BANK  CHECKING ACCOUNT COURT ACCOUNT MONEY MARKET ACCOUNT CERTIFICATE OF DEPOSIT CERTIFICATE OF DEPOSIT  #100103242 #100103259 #100124270 #100119817 #100119866  $1,813.41 $3 3,249.73 $ 648.95 $31,288.99 $22,948.12  05-07-97  ATCH 1    CITY OF BEVIL OAKS ACCOUNTS RECEIVABLE  DEPOSITED 05-07-97 DEPOSITED 05-07-97  COURT ACCOUNT CHECKING ACCOUNT  $ 365.50 $ 2113.97  05-07-97    CITY OF BEVIL OAKS MARCH/APRIL EXPENDITURES CHECKING ACCOUNT  CK#  DATE  PAYEE  AMOUNT $ 18.19  REASON ELECTION  1312 04-17 1313 1314 1315 1316 05-01 1317 05-01 1318 1319 05-01 1320 05-07 1321 -05-07 1322 05-07 1323 05-07 1324 05-07 1325 05-07 1326 05-07 1327 05-07 1328 05-07 1329 04-15 1330 05-07 1331 05-07 1332 05-07 1333 05-07 1334 05-07  NORMA J. LUCUS VOID CHECK VOID CHECK VOID CHECK NORMA J. LUCUS JAMES H. CARRICO VOID CHECK BRADLEY BINKS BEVIL OAKS MUD FOREVER YOURS STAR LOCKSMITH TRI CON AT&T ENTERGY ENTERGY S.W. BELL ENTEX  296.31 592.39 49.09 324.21 36.81 19.60 86.18 9.73 311.63 98.69 7.95 48.57  PAYROLL PAYROLL  T.E.C. PMT. PARTS AND LABOR SEC. DAY KEY DUPLICATE GASOLINE LONG DIST. STREET LIGHTS C.C. LIGHTS TELEPHONE GAS USE REPAIRS ELEC. AD. COPIES WORKMBAN COMP.  BETTER BUS. MACH. 190.50 BEAUMONT ENTERPRISE 413.10  PAUL FORD TML  53.04 183.50  SHIRLEY COLLINS MABEL MATTHEWS  397.00 ELECTION 89.00 ELECTION    CITY OF BEVIL OAKS  APRIL/MAY EXPENDITURES CHECKING ACCOUNT  1335 1336 1337  05-07 05-07 05-07  ANN AMY HELEN OBESSER GLIDDEN PAINT  84.00 84.00 820.52  ELECTION ELECTION C.C. PAINT  05-07-97    CITY OF BEVIL OAKS MAy EXPENDITURES COURT ACCOUNT PAYEE MEDALLION HOTEL  *.  CK# #6  DATE 05-07  AMOUNT  REASON  108.30 HOTEL  05-07-97    BEVIL OAKS CURRENT ACCOUNTS PAYABLE ROAD USERS FEES  TRANSIT MIX INVOICE # 102225 102087 102341 102340 102224 102223 102086 102085 102854 102977 103085 103084 103083 103082 103015 TOTAL-  AMOUNT $ 9218.89 14933.91 4360.27 1011.14 139.21 320.83 1029.30 543.33 482.51 483.48 458.15 8516.30 13795.76 4027.96 124.09 59445.13  $  SEABREEZE CULVERT  11272  7751.92  TOTAL ACCOUNTS PAYABLE  $67197.05  05-07-97    CIV OF BEVIL OAKS ACCOUNT RECEIVABLE  6May 1997  CITY ACCOUNT (18 April - 6 May 1997)  FROM Building Permil SBC Communications Inc. CMA (Tmberlake Cablevision)  RECEIPT# 145 None None  AMOUNT 20.00 Cash 1,035,00 Check 795,47 Check  Total Received 1,850.47  COURT ACCOUNT (18 April - 6May 1997)  FROM Court Court Court Court  RECEIPT # 260 261 262 263  AMOUNT 207.00 Check 20.00 Cash 50.00 Check 88.50 Check $365.50  TOTAL RECLIVED  TOTAL. AMOUNTBOTH ACCOUNTS = $ 2,215,94 to Bradley Binks 61 May 1997 for. A/R  ATCH 2    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS May 22, 1997  MAYOR: DON SMITH. Meeting called to order at 6:05.  Invocation given by Mayor Smith.  ALDERPERSONS: (Roll Call)  PRESENT; Becky Ford, Tommy LaRousse, Kay Neichoy, &  Bradley Binks.  ABSENT: Don Giblin  OTHER CITY PERSONNEL:  PRESENT: Marshall James Carrico  City Clerk Norma Lucus  TREASURER'S REPORT: Mr. Binks gave the Treasurer's Report. MARSHAL/S REPORT: Marshal Carrico presented a plaque to Mayor MINUTES: Council reviewed Minutes of Meeting for 17 April 1997 M/M/2/C: To approve minutes as written. Ford/Neichoy OATH OF OFFICE: Mayor elect John Hignett, Alderman elect Bravnec, Pickering, and Neichoy were administered the Oath Of Office The Council meeting then was turned over to the new Mayor  Accounts Receivable (Atch 1).  Smith.  and 8 May 1997.  office by outgoing Mayor Smith.  Hignett, and council members at 6:20 P.M. COMMENTS BY CITY COUNCIL and CITIZENS:  City is still having problems with collecting franchise fee from Smartt Environmental Services. This will be an agenda item in the near future to discuss a resolution to the problem. Ex-Mayor Smith offered his help to the new Mayor and Council. Citizen complained about the speeding and running of stop signs in the City, and asked that something be done about it.  Meeting adjoined at 6:35 P.M.    CITY OF BEVIL OAKS ACCOUNT RECEIVABLE  22 May 1997  CITY ACCOUNT (7May - 22 May 1997)  FROM Civic Center Rental  RECEIPT# 147  AMOUNT $330.00 Check 20.00 Check $350.00  1997 Trailer. Park Permit Fee (Vautrot's) 146  Total Received  COURT ACCOUNT (7May -22 May 1997)  FROM Court Court Court Court  RECEIPT# 264 265 266 267  AMOUNT 45.00 Check 90.00 Cash 157,00 Check 177.00 Check $469.00  TOTAL RECEIVED  TOTALAMOUNT BOTH ACCOUNTS-5819.00 to Bradley Binks 22 May 1997 for A/R  ATCh 1    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS May 22, 1997  MAYOR: DON SMITH. Meeting called to order at 6:05.  Invocation given by Mayor Smith. ALDERPERSONS: (Roll Call)  PRESENT: Becky Ford, Tommy LaRousse, Kay Neichoy, &  Bradley Binks.  ABSENT: Don Giblin  OTHER CITY PERSONNEL:  PRESENT: Marshall James Carrico  City Clerk Norma Lucus  TREASURER'S REPORT: Mr. Binks gave the Treasurer's Report. MARSHAL/S REPORT: Marshal Carrico presented a plaque to Mayor MINUTES: Council reviewed Minutes of Meeting for 17 April 1997 M/M/2/C: To approve minutes as written. Ford/Neichoy OATH OF OFFICE: Mayor elect John Hignett, Alderman elect Bravnec, Pickering, and Neichoy were administered the Oath Of Office The Council meeting then was turned over to the new Mayor  Accounts Receivable (Atch 1).  Smith.  and 8 May 1997.  office by outgoing Mayor Smi Lth.  Hignett, and council members at 6:20 P.M. COMMENTS BY CITY COUNCIL and CITIZENS:  City is still having problems with collecting franchise fee from Smartt Environmental Services. This will be an agenda item in the near future to discuss a resolution to the problem. Ex-Mayor Smith offered his help to the new Mayor and Council. Citizen complained about the speeding and running of stop signs in the City, and asked that something be done about it.  Meeting adjoined at 6:35 P.M.    CITY OF BEVIL OAKS ACCOUNT RECEIVABLE  22 May 1997  CITY ACCOUNT (71 May - 22 May 1997)  FROM Civic Center Rental  RECEIPT# 147  AMOUNT $330,00 Check 20.00 Check $350.00  1997 Trailer. Park Permit Fee (Vautrot's) 146  Total Received  COURT ACCOUNT (7M May - 22 May 1997)  FROM Court Court Courl Court  RECEIPT# 264 265 266 267  AMOUNT 45.00 Chcck 90,00 Cash 157.00 Check 177.00 Check $469.00  TOTAL RECEIVED  TOTALAMOUNT BOTH ACCOUNTS-581.00 to Bradley Binks 22 May 1997 for A/R  ACH 1    CITY OF BEVIL OAKS ACCOUNT RECEIVABLE 22 May 1997  CITY ACCOUNT (23 May - 17 June 1997)  FROM BOMUD User Fee Collection Survey Fee Treasurer's Refund 3 Copies  RECEIPT# None None None 148 149  AMOUNT $3,348.75 Check 1.00 Cash 23.65 Check 8.00 Check .75 Check  81 Faxes ($1.00 per page)  Total Received $3,382.15  COURT ACCOUNT (23 May -1 17 June 1997)  FROM Court  RECEIPT# 268  AMOUNT $_45.00 Cash 45.00  TOTAL RECEIVED  TOTALAMOUNT BOTH ACCOUNTS to Bradley Binks 17. June 1997 for. A/R  ATCH 1    CORRECTED MINUTES: See Administrative Issues,] ,1st sentence  MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS June 3, 1997  MAYOR: JOHN L. HIGNETT. Meeting called to order at 7:05.  Invocation given by Mayor Hignett.  ALDERPERSONS: (Roll Call)  PRESENT: Becky Ford, Tommy LaRousse, Kenneth Bravenec,  Terry Pickering, & Bradley Binks (7:25).  ABSENT: Kay Neichoy  OTHER CITY PERSONNEL:  PRESENT: Marshall James Carrico  City Clerk Norma Lucus  TREASURER'S REPORT: Mr. Binks gave the Treasurer's Report on Bank  Accounts and Accounts Payable (See Atch 1). COMMENTS BY CITY COUNCIL and CITIZENS:  Mayor Hignett asked that a meeting with Ms. Kathy Smartt of Smartt Environmental Services, be set for Thursday, 5 June at 3:30 P.M. to discuss the franchise fee account. Mayor asked if any Council Member could attend this meeting. Mr. Bravenec said he would try. Mr. LaRousse said he would also try to attend.  Ms. Ford stated that Waste Management is interested in  providing garbage/trash service to the City. She also stated that it is best to get any payments from Smartt Environmental in the form of a cashier's check, due to having received personal checks with "non-sufficient" funds to cover amount.  Court Issues: city budget, etc.  Failure to Appeal issues: Mayor asked that Council  review informational package to see if costs could be fit into  Tickets Issued: Mayor asked "does the City want zero  tolerance on issuing tickets, or leave the decision up to the Marshal." Council thought it best to leave this decision up to  the Marshal.  Traffic Issues: Shipley has yield signs, however no one  slows down. Accidents at that location. People are also running  stop signs.    Second Officer for City:  Citizen volunteers: Are not legally feasible. Volunteer Officer: Questions about how would the City  pay? Marshal Carrico stated that the City would pay for miscellaneous costs, such as ammunition, certification, etc. He would have to research the costs. Any related costs would have to be supported out of the Marshal's Budget Account. Mayor talked about horses on Riverbend Road (on private property), and the lack of food and water for them. He asked that Citizens come to City Hall to file a written complaint and Attorney stated a signature is not necessary to file a  sign.  Ms. Ford stated "in the Animal Ordinance, the City  complaint." This should be reviewed.  Ordinance on Dangerous Structure: In draft form only as It need a penalty clause. Former Mayor has the draft. Problem is funds to dismantle structure. City may never recoup the money to dismantle. There are approximately 5 structures requiring action on. In disarray at this time. Council will have to review draft Administrative Issues: Of the $8.00 User Fee, .50 cents is allocated to Bevil Oaks Municipal Water District (BOMUD) for the collection of the monthly user fee (per Agreement). Mayor asked the best way to handle the transfer of funds. Recommend that BOMUD maintain books, deduct the drainage fee, then send the City  ordinance.  funds with accountability in writing. User Fee has not been paid.  80 some people have not paid their water bill, thus the City need to send letters to those people not paid to City will need names/addresses to send monthly letters  collect fee.  Building Inspector: Will Mr. Giblin stay on as Building Inspector? Council will need to set guidelines in the form of a Trailer Ordinance: Is currently at the City Attorney to review. Ms. Ford will call Attorney Heartfield for a status Discussion on culverts being in place before new roads are 3rd Tuesday of June will vote on City Council Officers (Mayor  job description.  report. started.  Pro-Tem, Treasurer, and Secretary)    Comments from New Council members/Mayor:  Mr. Pickering wanted to get involved in the City. Five  months ago neighbors asked if he would run for City Council. His goal is to make the best decision for the people of Bevil Oaks,  and want the best for his children.  Mr. Bravenec has been in City for three years. Wants  City to move in the direction of what's best for City. He does not have a pet project wanting to go through. Wants to represent things he didn't like. He got to know everyone on the Council, employees and concerns. Stated that he and the Council are all here to serve the whole community. We need to keep citizens informed, and has 4 volunteers to deliver newsletters. Mr. LaRousse talked about items he would like to include in Mayor stated he would like to work on a "National Bevil Oaks  his Ward and what's best for them and the City.  Mayor Hignett got involved in the Dog Ordinance, and saw  the newsletter. Cleanup Week"  Trash containers  Keep Texas Beautiful grants/VOlunteers  Marshal Crow stated he could get free Inmate labor. The  City would have to feed them, Marshal would have to help enforce their security. He also stated "Vautrot's will feed Inmates at a Mr. LaRousse asked everyone to work for the good of the city. Mayor would like input from Council on agenda items.  reduced rate."  Meeting adjoined at 8:50 P.M.    BANK TOTALS ÇOMMUNITY BANK  CHECKING ACCOUNT COURT ACCOUNT MONEY MARKET ACCOUNT CERTIFICATE OF DEPOSIT CERTIFICATE OF DEPOSIT  #100103242 $ 178.51 #I00103259 #100124270 $ 648.95  $ 3 3,724.33  #100119817 #100119866  $31,288.99 $22,948.12  CERTIFICATE OF DEPOSIT MATURITY DATE: 9-28-98 "  ATCH 1  06-D3-97    BEVIL OAKS CURRENT ACCOUNTS PAYABLE  TRI-CON, INC. KIRKSEY'S TML  177.55 16.50 443.00 89.90 49.88 230.48 335,29  MARSHALL GASOLINE RUBBER STAMPS SUBSCRIPTION NO SMOKING SIGNS MARSHALL CAR REPAIR CIVIC CENTER STREET LIGHTS  BARBARA'S ENGRAVING CALVIN FORD ENTERGY ENTERGY  TOTAL ACCOUNTS PAYABLE  $1 1,342.60  06-03-97    BEVIL OAKS CURRENT ACCOUNTS PAYABLE ROAD USERS FEES  TRANSIT MIX  TOTAL CURRENT AMOUNT DUE $ 27,405.74  SEABREEZE CULVERT 11272  7,751.92  TOTAL ROAD ACCTS. PAYABLE $ 3 35,157.66  06-03-97    CITY OF BEVIL OAKS MAY EXPENDITURES CHECKING ACCOUNT  CK# DATE  PAYEE  AMOUNT $ 296.31  REASON PAYROLL PAYROLL 941 TAX PAYROLL PETTY CASH PAYROLL PAYROLL PAYROLL  1338 05-08 NORMA J. LUCUS  1339 1340 05-15 1341  JAMES H. CARRICO 592.39 COMMUNITY BANK VOID CHECK  693.64 16.62 100.00 592.39 296.31 277.05  1342 05-22 ERIC BOOKER 1343 05-22 PETTY CASH 1344 06-03 JAMES H. CARRICO 1345 06-03 NORMA J. LUCUS 1346 06-03 JESS WILLIAMS  06-03-97    CITY OF BEVIL OAKS MAY EXPENDITURES COURT ACCOUNT PAYEE MEDALLION HOTEL JESS WILLIAMS  CK! 6 7  DATE 05-08 06-03  AMOUNT  REASON  108.30 HOTEL BILL 108.30 HOTEL BILL  (this check was voided and paid directly to Jess Williams as he  took care of this bill from personal funds.)  06-03-97    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS JUNE 17, 1997  MAYOR: John Hignett. Meeting called to order at 7:01 P.M. by Mayor.  Invocation given by Mayor Hignett ALDERPERSONS: (Roll Call)  PRESENT: Kenneth Bravenec, Kay Neichoy, Tommy LaRousse, Becky Ford,  Bradley Binks, Terry Pickering  OTHER CITY PERSONNEL:  PRESENT: Marshal James Carrico  City Clerk Norma Lucus  TREASURER'S REPORT:  Accounts Payable/Receivable given by Mr, Binks. Detailed account information is at  Atch1.  New bank account has been opened for Road User Fee. Loan for accounts payable ofTransit Mix & Seabreeze, secured against Certificate of Deposit #1 has been approved.  MINUTES: Council reviewed Minutes of May 22, 1997 & June 3, 1997. M/M/2/C: Minutes of May 22, 1997 approved as written. Minutes of June 3, 1997 as corrected at Administrative Issues, Ist paragraph. Correct to read "Ofthe $8.00 User Fee, 50 cents is allocated to Bevil Oaks Municipal District as a fee collection cost" (per  contract agreement). Bravene/Neichoy  ELECTION OF COUNCIL OFFICERS (1997 Election):  Mayor Pro-Tem:  Rebecca Ford nominated by Mr. LaRousse and 2nd by Mr. Binks. Terry Pickering nominated by Mr. Bravenec. No second. Rebecca Ford elected Mayor Pro-Tem.  Treasurer:  Bradley Binks nominated by K. Neichoy and 2nd by Mrs. Ford.  Bradley Binks elected Treasurer.  Secretary:  Tommy LaRousse nominated by Mr. Bravenec and 2nd by  Mrs. Neichoy.  Tommy LaRousse elected Secretary.    CITY BUILDING INSPECTOR (Duties and Responsibilities): Mr. Don Giblin discussed Building Inspector duties. Mr. Binks stated that the Building Inspector needed a checklist ofitems/areas to inspect using City guidelines. Council agreed that guidelines fori inspector should include a check for easements, setback lines, deed restrictions, etc. Checklist would cover both Traditional and Mobil Homes (trailer) inspections. The Building Inspector would note any violations, and submit building permit to Council for review and vote to approve/disapprove permit. Duties and guidelines for the Building Inspector will be discussed again at the July 15 Council Meeting. Council also discussed no need for building permit ifthe building project is less than $300. Mayor Hignett appointed Mr. Giblin Building Inspector. Mr. Giblin would like to use Southern Building  Codes for City standards.  Prudential Helping Hearts Program: Tabled.  Resolution: Riverbend Road Usage: To the Beaumont ISD: "Due to the below standard road conditions of Riverbend from Hwy 105 to River Oaks Blvd, ini the City of Bevil Oaks, the City Council is requesting that school bus traffic be re-routed around this street (Riverbend) until further written notice by the City ofE Bevil Oaks." M/M/2/C: To pass a resolution concerning non-use of] Beaumont ISD school buses on Proposed Exemption of Road User Fee First Baptist Church of Bevil Oaks: The First Baptist Church ofl Bevil Oaks has three water meters, and are paying Road User Fee on all three meters (Church, Activity Building, and Parsonage). The Council discussed exemption proposals for the Church. Discussion ranged from exemption of the Church, the Parsonage and Activity Building, through exempting only the Church and Activity Building. Vote by show ofhands by Council was 3 for exemption ofthe Church, Parsonage, and Activity Building, and 3 votes for the exemption of only the Church and 'Activity Building. Ms. Ford made a motion to exempt only the Church and Activity M/M/2/C: To exempt only the Parsonage and the Activity Building from the Road User An amendment to the motion was attempted, but motion was already called to vote. Roberts Rule of Order requires the motion be completed. Council polled by Mayor Hignett. Three on Council for all three exemptions, and three on Council for two exemptions. Mayor exercised his vote to exempt only the Church and the Activity Presentation of Bevil Oaks Drainage Plan, Drainage District 6 (DD6)/Mr. Doug Canant: An Engineer with Howell & Davis Consulting Engineers, and a citizen of Bevil Oaks. In his position he has attended many meeting oflocal governmental agencies dealing with drainage problems in the area. Last year after DD6 underwent management changes, he noticed a more pro-active stance by DD6 in their responsibility for drainage ditches. DD6 hired his firm to study drainage problems in Bevil Oaks. CONTINUED  Riverbend Road as noted above. Ford/Binks  Building from the Road User Fee. Fee. Ford/LaRousse.  Building. Motion stands.    Presentation of Bevil Oaks Drainage Plan, Drainage District 6 (DD6)/Mr. Doug Canant: CONTINUED Out ofthat study came a Master Drainage Plan. Mr. Canant reviewed the master drainage plan for the City to include drainage channel/59 outfaults past public roads. He noted some oft the problems with drainage in Bevil Oaks are inadequate sized culverts, culverts under streets keep water from running out to the Bayou, ditches needs digging, etc. Mr. Canant noted that the previous City Administration and the DD6 Commissioner agreed to work together. DD6 would provide labor/machinery, City would provide materials. As roads are re-done, this provides an excellent time to replace necessary culverts. All key players in DD6, Precinct 1, and City Contract Changes/and or Cancellation of Contract Smartt Environmental Services: Ms. Kathy Smartt discussed her contract with the City on garbage pickup. She asked for a Special Workshop with the City. A date of1 July 1997 was set for the Workshop. Ms. Smartt promised to bring a check of $2,000 to apply to past due franchise fees. Ms. Smartt stated she has difficulty collecting her payment for service, and provided an estimate of414 customers in the City. The Mayor estimated 488 customers. M/M/2/C: To table this item until 1July 1997 Special Workshop. Ford/LaRousse Mayor Hignett appointed Mr. Bravenec Assistance Emergency Management Coordinator.  must work to prepare a strategic plan ofaction for this project.  Comments by City Council and Citizens:  - Ms. Ford asked the Marshal to comment on the peeping Tom incidents (3) Marshal reported that they are under investigation, however only one appears to be  serious. Two are attributed to Kids.  Report any unauthorized persons at Sewer Plant to the Marshal. M/M/2/C: To adjoin at 9:35 P.M. Ford/LaRousse    BANK TOTALS COMMUNITY BANK  CHECKING AÇCOUNT COURT ACCOUNT MONEY MARKET ACCOUNT ROAD USER FEE ACCOUNT CERTIFICATE OF DEPOSIT CERTIFICATE OF DEPOSIT  #100103242 #100103259 #100124270 #100104737 #100119817 #100119866  $ -318.74 $3,724.33 $  0.00 $3,348.75 $31,288.99 $22,948.12  ACCOUNT CLOSED 06-16-97. MONEY DEPOSITED CHECKING.  CERTIFICATE OF DEPOSIT MATURITY DATE: 9-28-98  06-17-97  ATCH 1    BEVIL OAKS  CURRENT ACCOUNTS PAYABLE  TRI-CON, INC. KIRKSEY'S TML  177.55 16.50 443.00 89.90 49.88 355.19 670.58 92.69 19.31 12.61 5.11 719.00 2212.63  MARSHALL GASOLINE RUBBER STAMPS SUBSCRIPTION NO SMOKING SIGNS MARSHALL CAR REPAIR CIVIC CENTER STREET LIGHTS TELEPHONE SERVICE GAS FOR C.C. PHOTO FINISH LONG DISTANCE WINDSTORM ATTORNEY FEE  BARBARA'S ENGRAVING CALVIN FORD ENTERGY ENTERGY ENTEX WAL MART AT&T TML  SOUTHWESTERN BELL  HEARTFIELD/MCGINNIS TOTAL ACCOUNTS PAYABLE  $ 4863.95    CITY OF BEVIL OAKS JUNE EXPENDITURES CHECKING ACCOUNT  CK#  DATE  PAYEE  AMOUNT 592.39 296.31 16.63  REASON PAYROLL PAYROLL PAYROLL  1347 06-16 1348 06-16 1350 06-16  JAMES CARRICO NORMA LUCUS ERIC BOOKER    BEVIL OAKS CURRENT ACCOUNTS PAYABLE ROAD USERS FEES  TRANSIT MIX  TOTAL CURRENT AMOUNT DUE $ 27,405.74  SEABREEZE CULVERT  11272  7,751.92  TOTAL ROAD ACCTS. PAYABLE $ 35,157.66  06-17-97    *  S    MINUTES OF SPECIAL WORKSHOP MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS July 1 1997  MAYOR: JOHN L. HIGNETT. Meeting called to order at 7:02.  Invocation given by Mayor Hignett.  ALDERPERSONS: (Roll Call)  PRESENT: Becky Ford, Tommy LaRousse, Kenneth Bravenec,  Bradley Binks, Kay Neichoy Terry Pickering  ABSENT:  OTHER CITY PERSONNEL:  PRESENT: City Clerk Norma Lucus ABSENT: Marshall James Carrico  Smartt Environmental Services Contract Negotiations:  Ms. Kathy Smartt failed to attend meeting, and no check of $2,000 received. Council discussed the cancellation of contract with Smartt Environmental Services, and to initiate steps to collect all unpaid franchise fees, and related costs in collecting those fees. Mr. Binks will review account from beginning of contract to cancellation date to get an estimate of the amount owed the City. Ms. Ford will contact another waste management company to begin contract negotiations, effective 1 October 1997. M/M/2/C: To submit 90 day cancellation of contract notice for trash pickup service in Bevil Oaks to Smartt Environmental Services, effective 30 September 1997, and to take what-ever legal means necessary to collect outstanding franchise fees, and related costs in the collection of those fees. Ford/Binks Building Inspector: Develop Checklist/Duties and  esponsibilities: Council and Mayor decided to have a checklist typed up sO that Council and Building Inspector can review together. Mayor's draft list is a Atch 1. Mayor asked that each Council Member provide a list of their comments to be added or discussed. Due in his in-box no later than 7 July. Marshal's Report. Marshal absent. Mayor provided a status report on Marshal's activities. There are traffic problems. Mayor does not want 0 tolerance. Council discussed his duties. FY 98 Budget Issues: Mr. Binks stated that City is basically in budget. However, the Marshal's account should be increased for gas, etc. Mr. Binks will continue to work on budget.  COMMENTS BY CITY COUNCIL and CITIZENS:  Routine questions about Smartt Environmental Services.  M/M/2/C: To adjoin at 8:10 P.M. LaRousse/Ford    CITY OF BEVILOAKS BUILDING INSPECTOR'S DUTIES AND RESPONSIBILITES  1. 2. 3. 4.  ELEVATION OF SLAB BUILDING SET-BACK LINES  SQUARE FOOTAGE OF DEED REQUIREMENTS  DO NOT SIGN BUILDING PERMIT IF DEED RESTRICTION  EXISTS  5. ALL PERTINENT INFORMATION MUST BE ON  APPLICATION  6. IFNO VIOLATIONS, THE INSPECTOR HAS THE  AUTHORITY TO SIGN OFF THE BUILDING PERMIT: TO  ENABLE CONSTRUCTION TO BEGIN  7. 8.  TRAILER PERMITS WILL BE APPROVED BY THE MAYOR NO ACTION IN THE FORM OF ENFORCEMENT IS TO BE TAKEN BY THE INSPECTOR. REPORT ANY DISPUTE OR PROBLEM TO THE MAYOR IMMEDIATELY  9.  MAYOR AND COUNCIL WILL HAVE FINAL. AUTHORITY  SDMAR  CcHi    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS July 15, 1997  MAYOR: John Hignett. Meeting called to order at 7:00 P.M. by the Mayor.  Invocation given by Mayor Hignett. ALDERPERSONS: (Roll Call)  PRESENT: Kenneth Bravenec, Kay Neichoy, Tommy LaRousse,  Becky Ford, Terry Pickering  ABSENT: Bradley Binks  OTHER CITY PERSONNEL:  PRESENT: Marshal James Carrico  Mrs. Godkin presented a mural of the Pine Island Bayou to the City painted by her husband Lyle. The painting had been presented earlier, but was removed for safekeeping TREASURERS REPORT: Mayor Hignett gave Treasurer's Report in the absence of M/M/2/C: To accept Treasurer's Report as presented. Brayenee/LaRousse  when the City flooded in 1994.  Mr. Binks.  Council reviewed Minutes ofl Meeting for 17 June 1997. M/M/2/C: To. approve minutes as written. Ford/Bravenec Council reviewed Minutes ofMeeting for 1July 1997. M/M/2/C: To approve minutes as written. Ford/Lakousse M/M/2/C: To accept Marshal's Report. Neichoy/Pickering  Marshal Carrico gave Marshal's Report.  C City Building Inspector's list ofDuties and Responsibilities reviewed and discussed M/M/2/C: To accept the list of 9 items outlining the Building Inspector's duties and  (Atch 1).  responsibilities as shown at Atch 1, Bravenec, Neichoy M/M/2/C: Table until further notiçe. Ford/LaRousse  Review TML Coverage. Review budget for FY98. 1997. Ford/LaRousse  M/M/2/C: To table review ofl Budget until Special/Workshop Meeting on 4 August    Comments by City Council and Citizens:  Mayor discussed City draft Newsletter, recommended changes and additions Discussed ditches and drainage. Jim Whitmeyer's ditches that need to be cleared around  his property,  M/M/2/C To adjoin at 8:30P.M. LaRousse/Ford    CITY OF BEVIL OAKS BUILDING INSPECTORS DUTIES AND RESPONSIBILITIES  1. ELEVATION OF SLAB  2. 3.  BUILDING SET-BACK: LINES  SQUARE FOOTAGE OF DEED REQUIREMENTS  4. DONOT SIGN BUILDING PERMIT IF DEED RESTRICTION  EXISTS  5. ALLPERTINENT INFORMATION MUST BE ON  APPLICATION  6, IFNOV VIOLATIONS, THE INSPECTOR HAS THE  AUTHORITY TO SIGN OFF THE BUILDING PERMIT TO  ENABLE CONSTRUCTION TO BEGIN  7. TRAILER PERMITS WILL BE APPROVED BY THE MAYOR 8. NO ACTION IN THE FORM OF ENFORCEMENT IS TO BE TAKEN BY THE INSPECTOR. REPORT ANY DISPUTE OR PROBLEM TO THE MAYOR IMMEDIATELY  9. MAYOR AND COUNCIL WILL HAVE FINAL AUTHORITY  APPROVED by CITY COUNCIL 15JULY 1997  Atch 1    MINUTES OF WORKSHOPISPECIAL MEETING OF CITY COUNCIL  MEMBERS CITY OF BEVIL OAKS August 4, 1997  MAYOR: John Hignett. Meeting called to order at 7:00P.M. by the Mayor.  Invocation given by Mayor Hignett. ALDERPERSONS: (Roll Call)  PRESENT: Tommy LaRousse, Kay Neichoy, Kenneth Bravenec,  Becky Ford, Bradley Binks (7:05)  ABSENT: Terry Pickering PRESENT: Marshal James Carrico  OTHER CITY PDRSONNEL:  City Clerk Norma Lucus  Mrs. C. Mason and Mr. N. Lowery addressed the Council about a new. Flood Control District called Pine Island Flood Control District. The first step in the process will be to get a grant application, and voter approval. It will be up to the voters during the 4 November 1997 ballot to establish the district, with zero tax base. Review Waste Management Contract - Garbage Franchise: Council briefly discussed the garbage franchise contract. Charge for garbage service will be $10.75 per month. A vote and contract signing with Waste Management tabled until next regular  monthly meeting to be held on 19 August 1997. Develop Fiscal Year 98 Budget: at the 19 Aug 97 Council Meeting.  ( Council discussed FY 98 Budget, and proposed changes. Budget items will be discussed  COMMENTS BY CITY COUNCIL AND CITIZENS;  Comments by Mrs. Mason and Mr. Lowery were made at the beginning of meeting.  M/M/2/C: To adjoin at 9:301 P.M. LaRousse/Ford    CORRECTED CITY OF BEVIL OAKS August 19, 1997  MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  MAYOR: John Hignett. Meeting called to order at 7:001 P.M. by the Mayor.  Invocation given by Mayor Hignett. ALDERPERSONS: (Roll Call)  PRESENT: Kenneth Bravenec, Kay Neichoy, Tommy LaRousse,  Becky Ford, Bradley Binks  ABSENT: Terry Pickering PRESENT: Marshal James Carrico  OTHERCITY PERSONNEL:  Norma J. Lucus, City Clerk  I Mr. John Gundolf of the Bevil Oaks Volunteer Fire Department introduced Mr. Mike Amy. Mr. Amy demonstrated the usage of a heart unit donated to the Fire Department by the Prudential Helping Hearts Program. Prudential donated $2,500 matched by the Fire  Department.  Council reviewed Minutes of Meeting for 15July 1997. M/M/2/C: To approve minutes as written. Ford/Neichoy Council reviewed Minutes of Meeting for 4 August 1997. M/M/2/C: To approve minutes as written. Ford/Neichoy  Mr. Eldon Israel, Timberlake Cablevision Franchise provided an overview of their service and rates, in relation to the renewal ofthe Franchise agreement with the City. He also answered questions ofinterest from Citizens in attendance.  Timberlake Cablevision Franchise Resolution and Ordinance 39; Council reviewed Franchise Agreement Renewal. Franchise Resolution read by the Mayor. Ordinance 39 updated to reflect current cable charges, and franchise fees to be paid to the City. M/M/2/C: To approval updated changes to Ordinance 39, and Resolution for renewal of Timberlake Cablevision Franchise with the City. LaRousse, Ford TREASURER'S REPORT: Mr. Binks gave Treasurer's Report. See Atch 1. M/M/2/C: To accept Treasurer's Report as presented. Bravenec/Neichoy Waste Management-Golden Triangle: Representatives from Waste Management- Golden Triangle, discussed their service for garbage pickup in the City ofBevil Oaks.    Waste Management-Golden Triangle Contract: Council reviewed the proposed garbage contract between the City and Waste Management-Golden Triangle. M/M/2/C: To approve contract with Waste Management-Golden Triangle. Council review Resolution for authorized signatures (Banking). M/M/2/C: To approve Resolution of authority of specimen signatures. Tabled Budget discussion for FY 98 until a later date. Comments by City Council and Citizens:  Ford/LaRousse  Bravenee/LaRousse  Mayor Hignett would like Citizen's input on all issues.  Mr. William Lee, Entergy Customer Service Manager, spoke to the Council and Citizens about Entergy, and answered questions about their service. Council went into closed Exeçutive Session at 8:30P.M. Council back in regular session at 9:45P.M. Meeting adjoined at 9:461 P.M. LaRousse/Ford  Closed Executive Session:    CITY OF BEVIL OAKS JUNE, JULY & AUG. EXPENDITURES CHECKING ACCOUNT  CK#  DATE  PAYEE JAMES CARRICO JAMES CARRICO TRI CON BARBARAS S.W. BELL ENTEX CALVIN FORD TML AT&T ENTERGY ENTERGY  AMOUNT $ 12.61 18.00 177.55 88.90 92.69 19.31 49.88 443.00 5.11 670.58 355.19  REASON REIMBURSE GASOLINE GASOLINE SIGNS PHONE BILL GAS TRUCK REP. TML SERVICES LONG DIST. STREET LGHTS C.C. LIGHTS ATTORNEY FEE OFFICE SUPP PAYROLL PAYROLL PAYROLL CONTRACT PAYROLL PAYROLL  1351 06-17 1352 06-17 1353 06-18 1354 06-18 1355 06-18 1356 06-18 1357 06-18 1358 06-18 1359 06-18 1360 06-18 1361 06-18 1362 06-18 1363 06-18 1364 07-01 1365 07-01 1366 07-01 1367 1368 07-01 1369 07-11 1370 07-11 1371 1372 07-22 1373 07-11  HEARTFIELD MCGIN. 2212.63  KIRKSEY'S JAMES CARRICO NORMA LUCUS ERIC BOOKER VOID AARON WALTERS JAMES CARRICO NORMA LUCUS  16.50 592.39 296.31 11.09 40.00 592.39 296.31 70.00 26.99 695.00  NATIONAL PARTS COMMUNITY BANK  941 TAXES  19Aug 97  ATCh 1    1374 07-29 1375 07-30 1376 07-30 1377 07-30 1378 07-30 1379 07-30 1380 07-30 1381 08-08 1382 08-08 1383 08-08 1384 08-13 1385 08-13 1386 08-15 1387 08-15  JAMES CARRIÇO NORMA LUCUS T.E.C. TRI CON ENTERGY ENTERGY S.W. BELL COVEL'S AT&T CITY OF B.O. JAMES CARRICO NORMA LUCUS COMMUNITY BANK NORMA LUCUS  592.39 296.31 50.02 170.20 311.63 212.97 198.44 35.00 13.40 39.66 592.39 296.31 979.25 89.85  PAYROLL PAYROLL 2ND OTR. GASOLINE STREET LGHTS C.C. LIGHTS PHONE REPAIRS LONG DIST. NATURAL GAS PAYROLL PAYROLL JULY 941 NEWSLETTER  AUG. 19    BANK TOTALS COMMUNITY BANK  CHECKING ACCOUNT COURT ACCOUNT MONEY MARKET ACCOUNT ROAD USER FEE ACCOUNT CERTIFICATE OF DEPOSIT CERTIFICATE OF DEPOSIT  #100103242 #100103259 #100124270 #100104737 #100119817 #100119866  $1 1,083.34 $ 770.78 $  0.00  ACCOUNT CLOSED 06-16-97. MONEY DEPOSITED CHECKING.  $1 1,383.27 $31,730.95 $17,249.52  CERTIFICATE OF DEPOSIT MATURITY DATE: 9-28-98  LOAN BALANCE:  2 29,825.00  AUG 19    BEVIL OAKS CURRENT ACCOUNTS PAYABLE ROAD USERS FEES  TRANSIT MIX  TOTAL CURRENT AMOUNT DUE $ 0.00  SEABREEZE CULVERT  0.00  TOTAL ROAD ACCTS. PAYABLE $ 0.00  AUG 19    HFARTHELDAEMCGWANS  P.0. Drawer 3804 Beaumont, Texas 77704-3804 Telephone (409) 832-9021 Teletiax (409) 832-9080  J.Thad Heartfield Tax ID: 76-0440177 City of Bevil Oaks  Patrick Connell McGinnis Invoice:  February 7, 1997  453  Client #: 5030  BILLING STATEMENT  Beginning Balance 07/16/96 Fees  For Professional Services Rendered: Analysis of deed restrictions and attendance at regularly scheduled 10/01/96 meeting of the Board of Aldermen "JTH Preparation for and attendance at regularly Aldermen of scheduled Bevil meeting of the with counsel and mayor Oaks; in meeting executive session "JTH 10/02/96 Fees Resolution of program EESU/BBEarSK telephone conferences with Division of Emergency Management, Texas Department of Public Safety; preparation of letter that excess money received çonfirming not need to be reimbursed does Review of Smartt Environmental to file; Kathy preparation of demand letter Environmental Service for full payment of franchise fees "JTH Review of street user fee with material; telephone conference Kathy Smartt regarding garbage collection "JTH Review of file regarding service dilapidated fee and structures, Smartt street use Environmental contract, preparation of ordinance street use fee, telephone regarding 01/22/97 çonference with Becky Ford "JTH Research and preparation of Interlocal Agreement street use service fee regarding collection  0.00  3.00 3.50  375.00 437.50  Fees  software  2.00  250.00  12/10/96 Fees  "JTH  0.45  56.25  Smartt and Smartt  01/21/97 Fees  1.00  125.00  01/21/97 Fees  2.00  250.00  Fees  2.50  312.50 687,50    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS SEPTEMBER 16, 1997  MAYOR: John Hignett. Meeting called to order at 7:04 P.M. by the Mayor.  Invocation given by Mayor Hignett. ALDERPERSONS: (Roll Call)  PRESENT: Kay Neichoy, Tommy LaRousse, Becky Ford, Terry Pickering,  Kenneth Bravenec (7:25)  ABSENT: Bradley Binks  OTHER CITY PERSONNEL:  PRESENT: Norma J.I Lucus, City Clerk Council went into Closed Executive Session at 7:05. P.M. Council returned to regular session at 7:50P.M. word "like" to first sentençe in the comments section. M/M/2/C: To approve minutes with correction. Ford/LaRousse  Council reviewed Minutes of Meeting for 19 August 1997, Correction to add the  No Treasurer's Report given.  Review TML Coverage - Council will review for accuracy on their own time.  Review/Approve FY 98 Budget: Council review Budget. M/M/2/C: To approve FY 981 Budget. Bravenee/Neichoy Comments by City Council and Citizens:  Ms. Ford discussed Waste Management and their services. Senior Citizen discount will be given to those who qualify. The waste management contract does not cover bulk pickup. Customer must call Waste Management to arrange for bulk pickup service. A discussion about the city wide clean-up effort. Volunteers are needed. Ms. Ford will ask someone to lead the volunteers in the clean-up effort. Mayor Hignett will also ask several people to help, and will try to pick a date of about the 3rd weekend in October. Mr. LaRousse asked for volunteers to help build a walking path around the new park.  -M/M/2/C: To adjoin at 8:301 P.M. LaRousse/Ford    MINUTES OF RECULARMEETING OF CITY COUNCIL MEMBERS  CITY OF BEVIL OAKS OCTOBER 21, 1997  MAYOR: John Hignett. Meeting called to order at 7:00 P.M. by the Mayor.  Invocation given by Mayor Hignett. ALDERPERSONS: (Roll Call)  PRESENT: Kay Neichoy, Tommy LaRousse, Becky Ford, Terry Pickering, Kenneth  Bravenec, Bradley Binks  OTHER CITY PERSONNEL: VISITOR: WiliamLee-Entergy  PRESENT: James Carrico,Marshal, Becky Kohn, City Clerk  M/M/2/C: To approve minutes of Sept. 16, 1997 Neichoy/Ford  Marshall gave his report. M/M/2/C To accept Marshall's report. Ford/Bravenec Council went into Closed Execution Session at 7:07 P.M. concerning personnel.  Council returned to regular session at 7:25P.M.  Treasurer's report given by Treasurer, Bradley Binks. M/M/2/C: To accept Treasurer's  report. LaRousse/Ford.  Comments by City Council and Citizens:  A discussion about T.M.L. insurance. M/M/2/C: To pay T.M.L. insurance for coming -Mayor reported that grant money may be available for buyout of some damaged  year. Ford/LaRousse.  structures. Discussed an ordinance on dangerous structures.  -Comments from citizens at this time.  -Need to order two No Litter signs for Sweetgum Rd. and River Bend.  -Becky Ford discussed election on Nov. 4, 1997. -M/M/2/C: To adjourn. Binks/Neichoy    H  OF CITY COUNCIL MEMBERS  MINUTES OF REGULARMEETING CITY OF BEVIL OAKS  OCTOBER21,1997  called to order at 7:00P.M. by the Mayor.  MAYOR: John Hignett. Meeting Invocation given by Mayor Hignett. ALDERPERSONS: (Roll Call) PRESENT: Kay Neichoy, Tommy LaRousse,  Becky Ford, Terry Pickering, Kenneth  Bravenec, Bradley Binks  OTHER CITY PERSONNEL: PRESENT: James Carrico,Marshall, VISITOR: William Lee-Entergy M/M/2/C: To approve Marshall gave his report.  Becky Kohn, City Clerk  minutes of Sept. 16, 1997 Neichoy/Ford  M/M/2/C To accept Marshal'sr report. Ford/Bravenec Execution Session at' 7:07 P.M. concerning personnel.  Council went into Closed session at 7:25 P.M. Treasurer's report given by Treasurer, Bradley Comments by City Council and Citizens: -A discussion about T.M.L. insurance. year. Ford/LaRousse. -Mayor reported that grant money may structures. -Comments from citizens at this time. -Need to order two No Litter signs  Council returned to regular report. LaRousse/Ford.  Binks. M/M/2/C: To accept Treasurer's  M/M/2/C: To pay T.M.L. insurance for coming be available for buyout of some damaged  structures.  Discussed an ordinance on dangerous  for Sweetgum Rd. and River Bend.  Ford discussed election on Nov. 4, 1997.  -Becky  -M/M/2/C: To adjourn. Binks/Neichoy    CITY OF BEVIL OAKS MINUTES OF REGULAR MEETING NOVEMBER 18, 1997  Mayor Hignett called the meeting to order at 7:06 p.m.  Invocation byMayor Terry Pickering Marshal,  Councilmembers and StaffPresent: Tommy LaRousse, John Hignett, Kay Neichoy, Councilmembers and Staff. Absent: Beoky Ford, Kenneth Bravenec, Bradley Binks and  Kohn  And City Clerk, Becky  James Carrico  Minutes from last meeting were not on the agenda. Reading of minutes referred to next  meeting.  Marshal's report given by Mayor No treasurer: report. Mayor reported been hired to audit the books for 1997.  that Jack Garland of Edgar, Kiker & Cross CPA  firm had  M/M/C to ratify the hiring of Jack Garland. Neichoy & LaRousse  There was a discussion regarding the requiring of31.0ft. elevation for new home  construction. mean seal levek. Niagra. Niagra Street. Pickering & Neichoy Meeting adjourned at 8:27 p.m.  M/M/C to adopt a resolution that all new home construction by on a 31.Dft elevation from Mr. & Mrs. Smith discussed the school bus not coming down River Bend. They live on M/M/C that B.I.S.D. be requested to allow school bus to travel down River Bend as far as    CITY OF BEVIL OAKS COUNCIL MEETING  Minutes of regular meeting of December 16, 1997. Mayor called meeting to order at 7:02 P.M.  Present: T.LaRousse, J. Hignett, B. Ford, K. Bravnec, K. Neichoy, B. Binks,  T.E Pickering. Marshal J. Carrico present.  Mr. Trahan from Beaumont Police Department present.  Invocation was given by the Mayor.  M/M/2/C To approve minutes of October 21 -K. Neichoy, B. Ford. M/M/2/C To approve minutes ofNovember 21, 1997 as corrected B. Ford, The Marshal gave his report and discussed a curfew for minors (under 17). Mr. Trahan discussed organizing a Citizen on Patrol for city.  T. LaRousse.  M/M/2/C To adopt a resolution authorizing the submission ofa' Texas Community  Development Program application - B. Ford, T. LaRousse.  M/M/2/C Toa approve Treasurer's Report- K. Bravnec, T. LaRousse. Mayor reported no response from Smartt Environment. B. Ford discussed ordinance on trash burning. M/M/2/C To adjourn at 8:581 P.M. -B. Ford, T. LaRousse.