NOTICE OF A REGULAR MEETING  OFTHE CITY COUNCIL OF THE CITY OF HEMPSTEAD  PLEASE NOTE:  Public comments and matters from the floor are limited to 3 minutes per person. Allotted Ifyou would like to request to speak, please do sO in advance of the meeting by filling out a  minutes cannot be transferred to otherindividuals. Please silence all cell phones and electronic devices.  Request to Address Council form available upon entrance to the meeting.  Notice is hereby given that a Regular Meeting of the City Council oft the City of Hempstead will be held on Monday, the 3rd day ofJune, A.D., 2024 at 6:00 P.M. at the Hempstead City Hall, 1125. Austin Street, Hempstead, Texas, at which time the following subjects will be considered,  to-wit:  1. Call to order and invocation. 2. Pledge of Allegiance. 3. Public Comments.  4. Presentation, consideration, and action on Professional Services Agreement/AIA B212 5. Presentation, consideration, and action from Ebony Cooksey with Nextlink for a Digital 6. Consideration and action on amending the Travel and Expense Reimbursement Policy for 7. AJ Resolution of City Council of the City of Hempstead, Texas amending Resolution No. 23-112,which approved the City of Hempstead General Budget for the 2023-2024 Fiscal Year for the purpose of revising specific line-item expenditures therein; and making other 8. Consideration and action on a Resolution of the City Council of the City of Hempstead authorizing for administrator and on-line administrator Visa Business Card Account with Prosperity Bank and changing the email address for the Control Account.  with STOA for the Master Plan.  Empowerment Center at the Hempstead Recreation Center. the City of] Hempstead to include elected and appointed officials.  provisions related to the subject.  CLOSED SESSION  The City Council of the City ofHempstead reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any ofthe matters listed below authorized by Texas Government Code, Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), and 551.086 (Certain Public Power Utilities: Competitive Matters). Council may act in Open Session Specifically, Council will convene in Executive Session pursuant to Section 551.072 of the  on any item listed for Executive Session.  Government Code to deliberate Real Property.    OPEN SESSION  Council may act in Open Session on any item listed for Executive Session.  9. Adjourn City Council Meeting. Dated this the 315t day of May, A.D., 2024. ALMAALS Sabrina Alvale, City Secretary  By:  0  I, the undersigned authority, do hereby certify that the above Notice ofa Regular Meeting ofthe governing body oft the City ofHempstead is at true and correct copy of said Notice, and that a true and correct copy of said Notice was posted on the City Hall bulletin board and entrances to City Hall, in the City Hall ofs said City ofHempstead, Texas, aj place convenient and readily accessible to the general public at all times, and that said Notice was posted on May 31St, 2024 at 2:301 P.M. and remained SO posted continuously for at least 72 hours preceding the scheduled time of said  meeting.  Dated this the 31St day ofl May, A.D., 2024. Sabrina AlvarbzCity Becretary  By: RVus  PUBLIC PARTICIPATION BY TELEPHONE The City ofHempstead City Council may conduct the meeting scheduled at 6:00 P.M. on Monday the 3rd day ofJune 2024 at City Hall, 1125. Austin Street, Hempstead, Texas. The public willl bej permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. A recording oft the telephonic meeting will  be made and will be available to the public upon written request. The toll-free dial-in number to participate in the meeting telephonically is:  1-346-248-7799; Access Code 989-478-2100  IFCITY COUNCIL MEMBERS ARE GOINGTO APPEAR BY VIDEOCONFERENCEA QUORUM OF COUNCILMEMBERS MUST BE PRESENT ATTHE LOCATION. NOTICE OF MEETING BY VIDEO CONFERENCE The City ofHempstead City Council may conduct the meeting scheduled at 6:00 P.M. on Monday, the 3rd day of June 2024 at City Hall, 1125 Austin Street, Hempstead, Texas by videoconference in addition to allowing inj person attendance. A quorum of the City Council will    bej physically present at the Hempstead City Hall, 1125. Austin Street, Hempstead. Thej public may  participate in the City Council Meeting by using the following information:  1-346-248-7799; Access Code 989-478-2100    Document  -2010  AIA  B212  Standard Form of Architect's Services: Regional or Urban Planning  for the following PROJECT: (Name and location)  Master Plan Design Services for the Hempstead Economic Development Corporation  ADDITIONS ANDI DELETIONS: The author of this document has addedi information needed fori its completion. The authorr may also have revised the text oft the original AlAstandard form An Additions and Deletions Repart that notes added information asy well asr revisions tot the stardard form texti is available from the author and should! ber reviewed. A vertical linei in thel leftr margin of this document indicates where the author has addedi necessary information andy where the author has addedtoror deleted from the original AIA text. This document has important legal consequences. Consultation with an attorneyis encouragéd with respect toi its completion or modification. This document provides the Architect's scope ofs services only and must be used with an owner-architect. agreement. Itmay, be used with AIAD Document G802"M-2007, Amendment tot the Professional Services Agreement, to owperarchlecagrement.  THE OWNER: (Name, legal status and address) Dr. Ramiro Bautista, Ph.D. Director 1125 Austin Street Hempstead," TX77445 THE ARCHITECT: (Name, legal status and address) STOA International Architects, Inc. 6001 Savoy Drive, Suite 100 Houston, TX77036 THE AGREEMENT they year 2024. (In words, indicate day, month and) year) TABLE OF ARTICLES 1 2 3 4 5 6  Hempstead Economic Development Corporation  This Standard Form of Architect's Services is part of or modifies the accompanying  Owner-Architect. Agreement (hereinafter, the Agreement) dated the 30th day of May: in create ar modification toany  INITIAL INFORMATION REGIONAL OR URBAN PLANNING SERVICES ADDITIONAL SERVICES OWNER'S RESPONSIBILITIES COMPENSATION SPECIALTERMS AND CONDITIONS ARTICLE 1 INITIAL INFORMATION to Additional Services.  ELECTRONIC COPYING ofa any portion oft this AIAP Document to another as set forth int the footer oft this document.  $1.11 The Architect's performance oft the services set forth int this document ist based upon electronic filei is prohibited and the following information. Material changes to this information may entitle the. Architect constitutes ay violation ofc copyright laws AIAD Document B212-2 2010. Copyright02010. Allr rights reserved. "The American Institute ofA Architects," "American Institute ofA Architects," "AIA," theA AIAL Logo, and "AIA Contract Documents" aret trademarks of The American Institute ofA Architects. This draftv was produceda at1 14:17:39ET on 05/31/2024 under Order No.21145385711 whiche expires on 05/30/2025, isn notf forr resale, is licensed for one-time use only. andr may only beu usedi ina accordance witht the AIA Contract  (List information, including Project parameters. geographic area and boundary, conditions, or assumptions, that will qfect the Architect's s performance.) Documents" Terms ofs Service. Tor report copyrighty violations, e-mail docinlogaacontracis. com.  1  User Notes:  (1920166260)    STOA to develop: a new Master Plan fort the City of Hempstead Downtown Area (7acre site around City Hall). Refer  tol Exhibit" "A" for detailed Planning Design Services. 5 1.1.1 The Owner's preliminary objectives and criteria for the Project:  Create a new Master Plan for Downtown that will enhance and develop the future growth around the City (Identify or describe, ifappropriate, size, location, dimensions, or other pertinent information, suchz as geotechnical reports; site, boundary andi topographic surveys; trafic and utility studies; availability of public and private Mtilities- andservices; legal description oft the Site; etc. Ifmore than one Sitei is tol be analyzed, list physicdle characteristicsfor  51 1.1.2 Physical characteristics of the Site(s):  eachSite.)  7acre sitei inl Downtown Hempstead around the existing City Hall Building. $1 1.1.31 The Owner's anticipated scheduling information: (Inchde the amticipatedduration. and date ofcompletion)  Phase 1:3r months Phase 2:3 3 months Phase 3: 3months Phase 4:31 months  4.  Refert to Exhibit "A" foro detailed Phase Services. S 1.1.4 Other Project information: may apply t0 the Project.)  (Identif special characteristics or needs ofthe Project not providede lelsewhere, such as envirommentallby responsible design or historic preservation. requirements, and identify any, specific planning standards, laws, or ordinances that  City ofHempstead Performance Standards 20121 Livable Centers Study 2013 Retail Site Assessment 2022 Comprehensive Plan Current survey of7 acre site  $ 1.1.5 The Owner identifies the following representative in accordance with Section 4.6. (f not already set forthi int the Agreement, list name, address and other information.)  Dr. Ramiro Bautista, Ph.D. Director 1125 Austin Street Hempstead, TX 77445  Hempstead Economic Development Corporation  5 1.1.6 Thej persons or entities, in addition tot the Owne'srepresentative, who are required to review the Architect's  deliverables to the Owner are as follows: (List name, address and other information) City of Hempstead Mayor and City Council  1125 Austin Street User Notes:  AIA DocumentE B212- -2010. Copyrighto2 2010. Allr rights reserved. "The American! Institute ofA Architects," "American Institute ofA Architects," ""AIA," the AIALogo, and "AIA Contract Documents" aret trademarks of The American Institute of Architects. This draftv was produced at1 14:17:39E ET on 05/31/2024 under Order No.2114538571 whiche expires ond 05/30/2025, isr notf for resale, is licensed! for one-time use only, andr may only be usedi ina accordance witht the AIAC Contract  2  Documents" Terms of Service. Tor reporto copyright violations, e-mail docinto@eiacontracis com.  (1920166260)    Hempstead, TX77445  $ 1.1.7 The Owner willr retain the following consultants: (List discipline and, ifknown, identify them by name and address.)  Surveyor (for7a acre site) the Project. Tony Ly, Principal STOA Capital Partners, LLC 6001 Savoy Drive, Suite 120 Houston, TX77036 Marek Radomski, Project Manager STOA Architects 6001 Savoy Drive, Suite 100 Houston, TX 77036  $ 1.1.8 The Architecti identifies thet following representative authorized to act on behalfof the Architect withi respect to  (If not already set forth in the Agreement, list) name, address and other information)  $ 1.1.9 The Architect will retain the consultants identifiedi in Section 1.1.10. (List discipline and, ifknown, identif them by name and address.) S 1.1.10 Consultants retained under Basic Services: the. Architect' s services described in Article 2.) 1 Landscape Architect: Wong & Associates 2 Civill Engineer: Pro-E (Paragraph deleted) .4 Economist: Joel Esch Public Relations Consultant: Tiffany Thomas 9 Other Consultants:  (Identif ori indicate only those consultants the Owner andA Architect agree are required andi willl be inclidedas partof  (Paragraphs deleted)  Cost) Estimator: Project Cost Resources, Inc.  $1 1.1.11 The Architect's deliverables for the Project: improvement, plan, comprehensive) plan. or digital model.)  (List the format and quantity ofeach deliverable to be provided such as aj fiuture acquisitions map, capital  AIAD Document B212- -2010. Copyright02010. Allr rights reserved. The American! Institute ofA Architects," "American Institute ofA Architects." ""AIA," the AIAL Logo, and "AIA Contract Documents" aret trademarks ofT The American Institute of Architects. This drafty was produced at 14:17:39 ETC on 05/31/20241 under Order No.2114538571 whiche expires ond 05/30/2025, isr notf for resale, is licensedf for one-ti time use only, andr may only beu usedi ina accordances witht theA AIA Contract  3  Documents* Terms of Service. Tor report copyright violations, e-mail docinfo@aiacontracts, com.  User Notes:  (1920166260)    Refer tol Exhibit"A:-Project Deliverables. (Provide other Initial Information)  5 1.1.12 Other Initial Information on which the Agreement is based: City to provide Architect with current 7 acre site survey ARTICLE 2 REGIONAL OR URBAN PLANNING SERVICES  $2.11 The. Architect shall consult witht the Owner, research applicable criteria, attend Project meetings, communicate with members of the Project team and issue progress reports. The Architect shall coordinate the services providedby the. Architect and the Architect's consultants with those services provided by the Owner and the Owner'sconsultants- $2.21 The Architect shall prepare, and periodically update, a schedule of Regional or Urban Planning Services that identifies milestone dates for decisions required oft the Owner, services furnished by the Architect and completion of deliverables tol be provided by the Architect. The Architect shall coordinate the Regional or Urban Planning Services $2.31 The Architect shall submit documents to the Owner: ati intervals appropriate tot the process forp purposès of evaluation and approvall by the Owner. The Architect shall bee entitledt to rely on approvals received from the Ownerto $24The Architect shall bes entitled tor rely on the accuracy: and completeness ofs services and information furished by the Owner and the Owner's consultants. The Architect shall provide prompt written notice tot the Owner ifthe Architect becomes aware ofa any error, omission or inconsistency in such services ori information. $2.51 The table below sets forth Regional or Urban Planning Services grouped under four phases:(I)s Section 2.5.1, Inyentory and Data Gathering; (2) Section 2.5.2, Analysis and. Judgment; (3) Section 2.5.3, Preparation of Design Alternatives; and (4) Section 2.5.4, Finalization ofl Preferred Plan. The Architect shall provide only the Regional or Urban Planning Services specifically designated below as subsections within each phase as the Architect's responsibility. The. Architect shall perform the designated services in accordance with a service description locatedi in. Section 2.6 or Section 2.7 ori in an exhibit attached to this services document. Any service noti identified as al Regional (For each Site describedi in Section 1.1.2, designate the services the Architect. shall provide in the second column of the table below. In the thirdcolumni indicate whether the service descriptioni is locatedins Section. 2,6. Section. 27orin  schedule with the Owner's anticipated scheduling information included in Section 1.1.3.  complete the Regional or Urban Planning Services.  orUrban Planning Service in Article 2 shall be an Additional Service. ane exhibit attached to this services document. lfinc ane exhibit, identif the exhibit.)  Services  Responsibility or Not Provided) Owner Architect Architect Architect Architect Architect Architect Not Provided Not Provided Architect Architect  Location of Service Description attachedi to this document and identifedbelow)  (Architect, Owner (Section 2.6 below or in an exhibit  $2.5.1 Inventory and Data Gathering: .1 Objectives and Criteria .2 Base Mapping .3 Site Context .4 Cultural Factor Research .5 Historic Resource. Inventory .6 Governmental Authorities Research .7 Utility Studies .8 Environmental Studies .9 Natural Factor Research .10 Economic Data Gathering .11 Gather Stakeholder Input .12 Other:  AIAD Document! B212-2010. Copyright02 2010. Allri rights reserved. "The American institute ofA Architects," "American Institute of Architects," "AIA," the AIAL Logo. "AIA Contract Documents" aret trademarks of The American Institute of Architects. This draftv was produced at1 14:1 17:39 ET on 05/31/2024 under Order and No.2114538571 which expires on 05/30/2025, is notf forr resale, is licensed forc one-time use only, andr may only beu usedi inz accordance witht the AIA Contract  4  Documents" Terms ofService. Tor reporto copyright violations, e-mail ocinlogalacontracis. com.  User Notes:  (1920166260)    $2.5.2 Analysis and] Judgment: .1 Objectives and Criteria Analysis .2 Site Analysis 3 Cultural Factor Analysis .4 Natural Factor Analysis .5 Detailed Site Utilization Studies 6 Governmental. Authorities. Analysis .7 Existing Utility Analysis 8 Environmental Analysis .9 Parking, Circulation and' Transportation Analysis .10 Economic Analysis .11 Site Selection .12 Other:  Architect Architect Architect Not Provided Architect Architect Architect Not Provided Architect Architect Owner Architect Architect Not Provided Architect Architect Architect Architect Architect Owner Architect  $2.5.3 Preparation ofDesign Alternatives: 1 Site Development Planning .2 Site Utilization. Design Alternatives .3 Utility Design. Alternatives .4 Design Guidelines .5 Report Preparation .6 Presentation .7 Other: 52.5.4 Finalization of Preferred Plan:  1 Select Alternate for Final Development .2 Prepare Final Deliverable Documents .3 Public Approval Process .4 Revise Documents for Final Approval .5 Other:  S 2.6 Descriptions of Services. A brief description of each Regional or Urban Planning Service is provided below. (fnecessary, provide in Section 2.7 expanded or modfieddeseriptions: ofu the Regional or Urban Planning Services  listed below.)  S 2.6.1 Inventory and Data Gathering:  .1 Objectives and Criteria. Meet witht the Owner and reviewi information provided by the Ownert to develop andi refine the Owner's Project objectives and criteria listed in Section 1.1.1. 2 Base Mapping. Create a map ofs significant existing conditions of the Site(s), which may include transportation systems (roadway's, railways, airports), waterways and bodies, utility corridors, and .3 Site Context. Prepare a detailed site description or map: showing physical characteristies and contexte of the Site(s) andi immediately surrounding area and a general land use pattern with a brief description of proximate development, such as agricultural, single-family detached residential, single-family attached residential, multi-family residential, retail, commercial, lighti industrial, heavy industrial, public and semi-public use, park and opens space, vacant, or other appropriate land uses. Prepare a detailed site context map, which may include land utilization, structure placement, facilities development, 4 Cultural Factor Research. Research the history oft the Site(s) and include demographic information, historic land uses, existing structures on and adjacent tot the Site, archaeological significance, and other  rights of way.  circulation systems, parking facilities and utility systems.  cultural factors.  AIAD DocumentE B212-2010. Copyrighte: 2010. Allr rights reserved.' "The American! Instituted ofA Architects," "American! Institute ofA Architects, ""AIA," the AIAL Logo, and "AIA Contract Documents" aret trademarks ofT The American Institute of Architects. This drafty was produced at1 14:1 17:39ET on 05/31/20241 under Order No.2114538571 whiche expires on 05/30/2025, is notf for resale, isi licensedf for one-time usec only, andr may only be usedir in accordance witht the AIA Contract  5  Documents" Terms of Service. Tor report copyright violations, e-mail dochlo@aiacontracise com.  User Notes:  (1920166260)    .5 Historic Resourcel Inventory. Prepare: ani inventory of any historic structures, or other) historic features on the Site(s). Identify landmark features ors structures as noted on local, city, county, state, or federal .6 Governmental Authorities Research. Research and obtain applicable regulatory and real property information from governmental authorities having. jurisdiction over the Project, including deeds, Utility Studies. Document capacities oft the utilities serving the Site(s) which may include electrical service and distribution, gas service and distribution, water supply and distribution, site drainage, sanitary sewer collection and disposal, process waste water treatment, storm water collection and disposal, central-plant mechanical systems, fire systems, emergency systems, security, pollution .10 Economic Data Gathering. Obtain surveys, evaluations, studies andi inventoriesrequired to perform an .11 Gather Stakeholder Input. Obtain stakeholder input through surveys, meetings, workshops, Webinars or .1 Objectives and Criteria Analysis. Analyze the Owner's objectives and criteria with respect to the area required for building; area required: for parking. circulation, opens space, and other'program- èlemients; and any special constraints or requirements such as security, easements, and preserving habitat and Site Analysis. Analyze the Site(s) to determine the net developable area, based upont the information gathered pursuant to Section 2.5.1.Analysis may consist of ownership, on-site observations, circulation systems and parking studies, topography analysis, analysis of deed, zoning and other legal" restrictions, studies ofa availability of construction materials, equipment and labora and construction 3 Cultural Factor Analysis. Analyze the impact oft thep proposed use on the surrounding properties and community, based upon the cuitural factor research and the historic resource inventory. .5 Detailed Site Utilization Analysis. Preparea detailed site utilization analysis, which may include land utilization, structure placement, facilities development, circulation systems, parking facilities and .6 Governmental Authorities Analysis. Analyze applicable regulatory and real property" requirements and .7 Existing Utility Analysis. Establish the requirements for and analyze the availability andi impact of .9 Parking, Circulation and' Transportation Analysis. Establish the requirements for and analyze éxisting movement: systems of vehicular, transit, and non motorized uses for parking, capacity, and connectivity .10 Economic Analysis.. Analyze the financial aspects of Site development: and assess the potential impact on development cost based upon the information collected during the economic data gathering. .11 Site Selection. Fore each Site, evaluate the analyses in Sections 2.6.2.1 through 2.6:2.1 10, each in terms of the other, to assist the Owner ins selecting the Site(s) for thé Owner's Project. .1 Site Development Planning. Based upon the Site analysis and selection ofa Siteprepare conceptual Site development drawings which may include land utilization, structure placement, facility development; development phasing, access and circulation of vehicles andj pedestrians, parking facilities and- utility systems. Consider surface ands subsurface conditions, ecological requirements, deeds, zoning, and other .2 Site Utilization Design Alternatives. Prepare Site utilization design alternatives based upon the .4 Design Guidelines. Prepare design guidelines to develop standards for sitei improvements, which may include signage, lighting, landscaping, pedestrian amenities, and others similar site improvements. .5 Report Preparation. Prepare al report for the Owner containing design alternatives and recommendations for Site development, Site utilization, utility design and design guidelines. AIAD DocumentE B212-2010. Copyright92010. Allr rights reserved. "The American! Instituted ofA Architects," ""American! Institute of Architects." ""AIA,"the/ AIAL Logo, and "AIA Contract Documents" aret trademarks ofT The American Institute ofA Architects. This draftv was produced at1 14:17:39 ET on 05/31/2024 under Order No.2 2114538571 which expires on 05/30/2025, isnotf forr resale, isl licensedf forc one- time use only, andr may only beu usedi ina accordancev witht the AIA Contract  inventory ofhistorically significant buildings, places or features.  zoning and other legal restrictions.  control, site llumination, and communications systems.  (Paragraphs deleted)  economic analysis.  Web-based programs, focus groups, or charrettes.  S 2.6.2Analysis and Judgment:  wetlands.  markets.  Paragraph deleted)  utility systems.  determine their impact on thel Project. existing utilities serving the Site(s).  and, ifnecessary, attend public meetings and hearings.  S 2.6.3 Preparation of Design Alternatives:  legal restrictions, landscape concepts and features. conclusions oft the detailed Site utilization analysis.  (Paragraph deleted)  6  Documents" Terms ofs Service. Tor reporto copyright violations, e-mail docinto@alacontracts com.  User Notes:  (1920166260)    6 Presentation. Present design alternatives to Owner, stakeholder committee, or other interested entities .1 Select Alternate for Final Development. Discuss the design alternatives with the Owner and obtain the Owner's approval ofay preferred alternative for final development. .2 Prepare Final Deliverable Documents. Based upon the Owner's approval ofa design alternative, prepare Final Deliverable Documents such as af future acquisitions map, capital improvement plan, comprehensive plan, or digital model for the Owner's review and approval. 3 Public Approval Process. Prepare presentation materials for selected alternative and prepare for and" present the selected alternative to the governing agencies for: approval at public meetings and hearings. 4 Revise Documents for Final Approval. Prepare revisions tol Final Deliverable Documents to obtain final  as directed by the Owner.  5264Finalization of Preferred Plan:  public and Owner approval.  52.75 Expanded Description of Services:  (Int the space below, provide expanded or modified descriptions of the Regional or Urban Planning. Services listed above, add other services as space permits, or refer to an exhibit attached to this document.)  None  ARTICLE 3 ADDITIONAL SERVICES  $3.17 The Architect shall provide Regional or Urban Planning Services exceeding the limits set forth below as Additional Services. When thel limits below are reached, the Architect shall notify the Owner: .1 (8) )visits to each Site by the Architect over the duration oft the Services .2 (4) presentations ofa any portion ofthe Services as requested by the Owner  .3 (4) )meetings with any boards, stakeholder committees, interested members.ofthe public, or other 53.2 Additional Regional or Urban Planning Services may be provided after execution of this Scope of Serviçes Document without invalidating the Agreement. Except for services required duet to the fault oft the Architect, any Additional Regional or Urban) Planning Services provided in accordance with this Section 3.2s shall entitle the Architect to compensation pursuant to Section 5.3: and an appropriate adjustment in the Architect'ss schedule. $4.11 The Owner: shall provide its objectives, schedule, constraints and criteria for the Project. The Owner shall S 4.27 The Owner shall provide access to property, buildings, and personnel necessary for the Architect to complète the $4.31 The Owner shall provide the Architect with previous studies, data, reports, maps or documents which have a direct bearing on the requirements oft the Project and that may be reasonably needed for the Project. S4 4.3.1 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the Site(s) ofthe Project, anda a written legal description ofthe Site(s). Thes surveys and legal information shalli include, as applicable, grades and lines ofs streets, alleys, pavements and: adjoining property and structures; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and çontours ofthe Site(s); locations, dimensions andi necessary data with respect to existing buildings, otheri improvements; andtrees,and information concerning available utility services and! lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced toa al Project benchmark. $4.3.21 The Owner shall furnish services of geotechnical engineers which may include but are not limited to test borings, test pits, determinations ofs soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion tests andi resistivity tests, including necessary operations for anticipating subsoil conditions, with reports and $4.3.3 The Owner shall furnisht tests, inspections andi reports required by law or reasonably requested by the Architect, such as chemical tests, tests for air and water pollution, acoustic tests, and tests for hazardous materials. AIAI Document B212-2 2010. Copyright02010. Allr rights reserved." The American Institute of Architects," "American Institutec ofA Architects," ""AIA," the AIAI Logo, and "AIA Contract Documents" aret trademarks of The American Institute of Architects. This draftv wasp produced at1 14:17:39 ET ond 05/31 1/2024 under Order No.21145385711 which expires on 05/30/2025, isr notf forr resale, isi licensedf for one-ti time use only, andr may only be usedi ina accordance with the AIA Contract  required groups  ARTICLE 4 OWNER'S RESPONSIBILITIES  conduct tours and explain the original and current uses oft the Site(s).  Regional or Urban Planning Services.  appropriate recommendations.  7  Documents* Terms ofs Service. Tor reporto copyright violations, e-mail docinfo@alacontracts. com.  User Notes:  (1920166260)    S 4.47 The Owner shall identify stakeholders, arrange and coordinate meetings between the Architect and stakeholders 54 4.51 The Owner shall make the Owner's personnel available in a timely manner to provide information about Owner and user objectiyes and criteria tot the Architect andt to facilitate decision-making in accordance with the schedule of 54.61 The Owners shalli identify a representative: authorized to: act ont the Owner's behalfwith respect to the Project. The Owner shall render decisions and approve the Architect's deliverables in at timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's: services. 55 5.11 For the Architect's Regional or Urban Planning Services described under Article 2, the Owrer shall compensate  or other interested parties, and provide the meeting facilities. Regional or Urban Planning Services developed in Section 2.2.  ARTICLE 5 COMPENSATION the Architect as follows: Refer tol Exhibit"A" Phase 1; Phase 2: Phase 3: Phase 4: Total:  (Insert amount of or basis for, compensation)  $73,000.00 $59,500.00 $67,500.00 $50,000.00 $250,000.00  5 5.21 For Additional Services described in Section 3.1, ori in an exhibit attached tot this document, the Owner shall (Insert amount of or basis for compensation. Ifnecessary, list specific. services to which! particular methods of  compensate the Architect as follows: compensation apply.)  Additional Design work outside the 7acrel Downtown: site limits. Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation) Geotech Services Additional Surveying Environmental Studies  $5.3F For Additional Services that may arise during the course oft the Project, including those under Section 3,2, the  $54Compensationt for Additional Services oft the Architect's consultants, when not included in Section 5.2 or Section 5.3, shall bet the amount invoicedi to the Architect plus 15 percent( (  %), or as otherwise stated below:  ARTICLE 6 SPECIAL TERMS AND CONDITIONS  Special terms and conditions that modify this Standard Form of Architect's Services: Regional of Urban Planning, if  any, are as follows:  AIA DocumentE B212-2010. Copyright02010. Allr rights reserved. "The Americanl Institute ofA Architects,' "American! Institute of Architects," "AIA, the AIAL Logo, and "AIA Contract Documents" aret trademarks of The American Institute ofA Architects. This draftv was produced at 14:17:39E ET on 05/31/2024 under Order No.2114538571 whiche expires on 05/30/2025, is notf for resale, isl licensedf for one-time use only, and may only be usedi ina accordance witht the AIA Contract  8  Documents*" Terms ofs Service. Tor report copyright vioiations, e-mail dochtoalacontracis. com.  User Notes:  (1920166260)    STOA ARCHITECTS 6001 Savoy Drive, Suite1 100 Houston, Texas 77036 713-995-8784 713-995-8765  A ARCHITECTS 08 February 2024 Ms. Erica Gillum, Mayor City of Hempstead 1125 Austin Street Hempstead, Texas 77455 Reference: Dear Mayor Gillum:  Exhibit "A"  Planning Design Services Proposal for:  For the Hempstead Economic Development Corp. Master Plan Project  We are pleased to submit the following fee proposal for Architectural & Planning design services for a proposed new Master Plan of the Downtown Center of the City of Hempstead, Texas that will include recommendations to the current zoning map of the overall city. We understand that this new master plan will focus on the 7 acre downtown area of Hempstead that will include a cohesive  plan for the current City municipal facilities. Planning Design Services  Phase 1 - Project Initiation and Data Gathering  1. Objectives and Criteria: STOA will meet with the EDC andi the Cityt to review information provided by the Cityt to develop and 2. Base Mapping: STOA will create a map of significant existing conditions of the Site(s), which may include transportation systems (roadways, railways, and airports), waterways and bodies, utility corridors, and rights of way. STOA will review what tools the City already has to figure out thei financial capacity of implementing the Master Plan. STOA to evaluate Market Economic Data for CAD values of the surrounding areas to determine where the current growth is happening. 3. Site Context: STOA to prepare a detailed site description or map: showing physical characteristics and context of the Site(s) and immediately surrounding area and a general land use pattern with a brief description of proximate development, such as agricultural, single-tamily detached residential, single-family attached residential, multi-family residential, retail, commercial, lighti industrial, heavy industrial, public and semi- public use, park and open: space, vacant, or other appropriate land uses. Prepare a detailed site context map, which mayi include land utilization, structure placement, facilities development, circulation systems, parking facilities and utility systems. 1. Cultural Factor Research: STOA to researchi the history oft the Project Site(s) and include demographic information, historic land uses, existing structures on and adjacent to the Site, archaeological significance, and other cultural 2. Historic Resource Inventory: STOA top prepare an inventory of any historic structures, or other historic features on the Site(s). Identify landmark features or structures as noted on local, city, county, state, or federal inventory of historically significant buildings, places or features. Evaluate any existing City wayfinding or signage that could assist in defining 3. Governmental, Authorities Research: STOA to research and obtain applicable regulatory and real property information from governmental authorities having jurisdiction over the Project, including deeds, zoning and other legal 4. Gather Stakeholder Input STOA will obtain stakeholder inputt through surveys, meetings, workshops, Webinars or  refinet the City's Project schematics, theme, objectives and criteria for the Master Plan.  Phase 2 - Site Research and Community Engagement  factors.  the City's image and character. restrictions.  Web-based programs, focus groups, town halls, or charrettes  Page 11    Phase 3 - Master Plan Document Production  1. Site! Development Master Planning: Based upont the Site analysis and selection ofa Site, STOA will prepare conceptual Site development drawings which may include land utilization, structure placement, facility development, development phasing, access and circulation of vehicles and pedestrians, parking facilities and utility systems. Consider surface and subsurface conditions, ecological requirements, deeds, zoning, and other legal restrictions, 2. Site Utilization Design Alternatives: STOA will prepare Site utilization design alternatives based upon the conclusions of 3. Design Guidelines: STOA1 to prepare design guidelines to develop standards fors site improvements, which may include signage, lighting, landscaping, pedestrian amenities, and other similar site improvements. 4. Report Preparation: STOA to prepare ar report containing design alternatives and recommendations for Site developmént, Site utilization, utility design, and design guidelines fort the EDC andi the City to review. 5. Presentation: STOA will present design alternatives to EDC, stakeholder committee, or other interested entities as  landscape concepts and features. the detailed Site utilization analysis.  directed by the Owner. Phase 4- Master Plan Adoption  1. Select Alternate for Final Development: STOA to review the design alternatives with the City and obtain the EDC and City 2. Prepare Final Deliverable Documents: Based upon the City'sa approval ofac design alternative, STOA shall prepare Final 3. Public Approval Process: STOA will prepare presentation materials for the selected alternative and prepare fora and present the: selected alternative to the governing agencies for approval at public meetings and hearings. 4. Revise Documents for Final Approval: STOA will prepare revisions to Final Deliverable Documents to obtain final  Council's approval ofap preferred alternative for final development. Master Plan Deliverable Documents fort the City's final review and approval.  publica and City approval.  Project Deliverables  At the end of Phase 4, STOA will deliver to the Cityt the following deliverable items:  a. One 11x17 paper format booklet containing the proposed master plan with schematic graphic layouts of the various facilities and developments within the 7acre site. This report will also include a report of our research, conclusions,  and recommendations. ina an illustrative format. b. An electronic version (PDF) of the booklet mentioned above. . Any additional hard copies oft the booklet will bei issued as a reimbursable item. Consultant Services provided ini this proposal are as follows:  1. Civil/ /Traffic Engineering 2. Landscape Architecture 3. Cost Estimating  Archtequralengneeng services NOT rendered under this proposal are: Structural Engineering, MEP Engineering, Surveying, Plat, Geotechnical, Asbestos, T/Technology, LEED Certification, Market Study, Environmental Testing, and Off-Site Infrastructure  Engineering Design Fee*  Page 12    Compensation  Based on the services and scope of work in this proposal, we propose to perform our Basic Services for stipulated fixed fees  described below for planning design services. Project & Payment Schedule: required by the City.  as  Project will be invoiced at the following schedule. Monthly billing based ont the work progress. This preliminary schedule includes time fora a (1) week review and approval process fori the City at the end of each phase. Please let us know ifa additional review time is  Phase 1 (3 montns)-$73,000.00 ii. Phase 2( (3months) - $59,500.00 ii. Phase 3 (3months)- -$67,500.00 iv. Phase 4 (3 months) -$50,000.00  Total Fee:  $250,000.00  Additional Services  Work outside the scope of this proposal shall be approved by proposal prior to the start of work including additional  work design  and printing not outlined int this fee proposal. Architectural Hourly Rates  1. Principal $270.00 2. Project Manager $250.00 3. Project Architect- - $210.00 4. Senior Designer $160.00 5. Senior CADD Technician- - $115.00 6. CADD Technician - $98.00 7. Administrative. Assistant $85.00 8. Clerical-$80.00  Reimbursement reimbursable approved  1.151 factor on alll long distance calls, travel mileage, printing cost, copies, deliveries/postage, permitting  fees anda all other  /filingf  items. Estimated total reimbursements shall not be over 5% oft total AVE Service fees.  We appreciate your consideration of our team for this project and we look forward to working together. Once this fee proposal is approved, STOA will prepare the formal and standard AIA B212 contract for Regional Planning services that will include a more detailed project schedule with milestones. In preparation fori the contract, please let us know who willl bet the main point of contact  moving forward with this project. Please feel free contact us ift there are any questions.  Sincerely,  C.CLee, AIA LEEDA I STOA Architects International, Inc., dba STOA Architects Page I 3  AP, CEO  Ms. Erica Gillum, Mayor City of Hempstead    STOA ARCHITECTS 60015 Savoy! Drive, Suite 100 Housion, Texas 77036 713-995-8784 713-995-8765  A ARCHITECTS 08 February 2024 Ms. Erica Gillum, Mayor City of Hempstead 1125 Austin Street Hempstead, Texas7 77455 Reference: Dear Mayor Gillum:  Planning Design Services Proposal for:  For thel Hempstead Economic Development Corp. Master Plan Project  We: arep pleased tos submit the following feey proposal for Architectural & Planning design services for ap proposed newl Master Plan of the Downtown Center of the City of Hempstead, Texas that will include recommendations to the current zoning map of the overall city. We understand that this new master plan will focus on the 7 acre downtown area of Hempstead that will include a cohesive  plan for the current City municipal facilities. Planning Design Services  Phase 1- Project Initiation and Data Gathering  1. Objectives and Criteria: STOA willr meet with thel EDC and the City to review information provided by the Cityt to develop and 2. Base Mapping: STOA will create a map ofs significant existing conditions of the Site(s), which may include transportation systems (roadways, railways, and airports), waterways and bodies, utility corridors, andr rights of way. STOA will review whatt tools the City already has to figure outt thef financial capacity ofi implementing thel Master Plan. STOA to evaluate Market Economic Data for CAD values oft thes surrounding areas to determine where the current growth is happening. 3. Site Context: STOA to prepare a detailed site description or map showing physical characteristics and context of the Site(s) andi immediately surrounding area and a general land use pattern with at brief description ofp proximate development, such as agricultural, single- family detached residential, single-lamily attached residential, multi-family residential, retail, commercial, light industrial, heavy industrial, publica and semi-public use, park and open space, vacant, or other appropriate land uses. Prepare a detailed: site context map, which mayi include land utilization, structure placement, facilities development, circulation systems, parking facilities and utility systems. 1. Cultural Factor Research: STOA tor research the history of the Project Site(s) andi include demographic information, historic land uses, existing structures on anda adjacent to the Site, archaeological significance, and other cultural 2. Historic Resource Inventory: STOA to prepare an inventory ofa any historic structures, or other historic features on the Site(s). Identify landmark features or structures as noted on local, city, counly, state, orf federal inventory of historically significant buildings, places or features. Evaluate any existing City wayfinding or signage that could assist in defining 3. Governmental Authorities Research: STOA to research and obtain applicable regulatory andr real property information from governmental authorities having jurisdiction over the Project, including deeds, zoning and other legal 4. Gather Stakeholder Input: STOA will obtain stakeholder inputt through surveys, meetings, workshops, Webinars or  refine the City's Project schematics, theme, objectives and criteria for thel Master Plan.  Phase 2. - Site Research and Community Engagement  factors.  the City's 's image and character. restrictions.  Web- based programs, focus groups, town halls, or charrettes  Page 11    Phase 3. - Master Plan Document Production  1. Site Development! Master Planning: Based upon the Site analysis ands selection ofa Site, STOA will prepare conceptual Site development drawings which may include land utilization, structure placement, facility development, development phasing, access and circulation of vehicles and pedestrians, parking facilities and utility systems. Consider surface ands subsurface conditions, ecological requirements, deeds, zoning, and other legal restrictions, 2. Site Ultilization Design Alternatives: STOA will prepare Site utilization design alternatives based upon the conclusions of 3. Design Guidelines: STOA to prepare design guidelines to develop standards for site improvements, which may include signage, lighting, landscaping, pedestrian amenities, and other similar sitei improvements. 4. Report Preparation: STOA to prepare ar report containing design alternatives andr recommendations for Site development, Site utilization, utility design, and design guidelines for the EDC and the City to review. 5. Presentation: STOA will present design alternatives to EDC, stakeholder committee, or other interested entities as  landscape concepts and features. the detailed Site utilization analysis.  directed by the Owner. Phase 4- Master Plan Adoption  1. Select Alternate for Final Development: STOA to review the design alternatives witht the City and obtain the EDC and City 2. Prepare Final Deliverable Documents: Based upon the City's approval ofa design alternative, STOA shall prepare Final 3. Public Approval Process: STOA will prepare presentation materials fort the selected alternative and prepare for and present the selected alternative to the governing agencies for approval atp public meetings and hearings. 4. Revise Documents for Final Approval: STOA will prepare revisions to Final Deliverable Documents to obtain final  Council's approval ofap preferred alternative forf final development. Master Plan Deliverable Documents for the City'sf final review and approval.  public and City approval.  Project Deliverables  Att the end of Phase 4, STOA will deliver tot the City thet following deliverable items:  a. One 11x17 paper format booklet containing the proposed master plan with schematic graphic layouts oft the various facilities and developments within the 7 acre site. This report will also include ar report of our research, conclusions,  and recommendations. in an illustrative format. 0. Ane electronic version (PDF) oft the booklet mentioned above. Any additional hard copies of the booklet willl bei issued as ar reimbursable item. Consultant Services provided in this proposal are as follows:  1. Civil/Traffic Engineering 2. Landscape Architecture 3. Cost Estimating  Atchtectual-ngneerng services NOT rendered under this proposal are: Structural Engineering, MEP Engineering, Surveying, Plat, Geotechnical, Asbestos, /lechnology, LEED Certification, Market Study, Environmental Testing, and Off-Site Infrastructure  Engineering Design Fee* ***  Page 12    Compensation  Based on the services and scope of work in this proposal, we propose to perform our Basic Services for stipulated fixed fees as Project will bei invoiced at thet following schedule. Monthly billing based ont the work progress. This preliminary schedule includes timet fora a (1) week review anda approval process for the City at the end of each phase. Please let us knowi ifa additional review time is  described below for planning design services. Project & Payment Schedule: required byt the Cily.  Phase 1 (3 months) -$ $73,000.00 I. Phase 2 (3r months) - $59,500.00 ii. Phase 3 (3 months) -$67,500.00 iv. Phase 4 (3 months) -S $50,000.00  Total Fee:  $250,000.00  Additional Services  Work outside the scope oft this proposal shall be approved by proposal prior to the start of work including additional design work  and printing not outlined in this fee proposal. Architectural Hourly Rates  1. Principal $270.00 2. Project Manager $250.00 3. Project Architect $210.00 4. Senior Designer $160.00 5. Senior CADD Technician- $115.00 6. CADD Technician $98.00 7. Administrative Assistant $85.00 8. Clerical-$80.00 Reimbursement  1.151 factor on all long distance calls, travel mileage, printing cost, copies, deliveries/postage, permitting/ / filing fees and all other approved reimbursable items. Estimated total reimbursements shall not be over 5% oft total A/E Service fees. We appreciate your consideration of our team for this project and we look forward to working together. Once this fee proposal is approved, STOA will prepare the formal and standard AIA B212 contract for Regional Planning services that will include a more detailed project schedule with milestones. In preparation fort the contract, please let us know who will be the main point of contact  movingf forward witht this project. Please feel free contact us ift there are any questions.  Sincerely,  I2 C.CLee, AIA STOA Architects International, Inc., dba STOA Architects Page 13  Fa Ms. Erica Gilum! Mayor City of Hempstead  Hillu  LEEDAP, CEO    Nextlink Internet and The City of Hempstead Texas Economic Development Corporation Proposal for Digital Empowerment Center at The Hempstead Recreation Center  NEXTLINK  INTERNET & PHONE  CITVICOVERNMENT RESIDENTS  Ebony E. Cooksey  Market Development Manager and Government Affairs Coordinator NEXTLINK INTERNET  855-698-5465 I C214-417-0389 I nextinkinternet.com    Contents  Our Understanding Our Proposal/5W's  Nextlink Company Background Texas Memberships  County and Regional Demographics Microsoft Airband Grant Agreement    Our Understanding  Nextlink is aware that digital literacy training, digital navigation and digital inclusion services can help community members get connected, use digital tools and devices and access digital skills Digital Connectivity technology projects provide broadband enabled workstations, devices, hot spots, or other equipment to facilitate remote work, education, and health monitoring. They are eligible for additional funding if they address a critical need that resulted from the COVID 19 Multi- Purpose community facility projects create and improve facilities that offer access to broadband and other services, such as community centers and anchor institutions. They are eligible if they serve the covered populations defined by the Digital Equity Act, such as low- Nextlink seeks to maintain compliance with federal, state, and local funding guidelines to sustain existing and future funding to serve and support its rural communities. Broadband grants help our states and counties develop digital equity plans that identify and address the  classes.  pandemic.  income households, and rural residents.  digital needs and gaps oft their communities.  Who: Nextlink's proposed digital empowerment center will be a collaboration between the  following partners:  Nextlink Internet, a premier local internet service provider that offers affordable and Microsoft Airband, an initiative that aims to close the digital divide and bring high- speed internet connectivity to unconnected communities around the world. The City of Hempstead Economic Development Corporation, an organization that supports the economic development and growth of local businesses. HEDC's mission is to promote and enhance economic growth in Hempstead, Texas. PCs for People, a nonprofit that provides low-cost computers and internet solutions to individuals, families, and nonprofits who need it most. Alocal nonprofit, i.e., Waller County Extension, which collaborates with underserved communities and provides digital skills training and other essential services.  reliable broadband access to rural areas.    Prairie View A&M University who will supply digital navigators under a Community College Internship Model: Dr. Quincy Moore and Brian G. Cokes, Taylor Geoffrey  Consulting.  CTN Community' Tech Network  CTN has provided digital inclusion activities to our partners and their clients since 2009. These activities include conducting client in-take, procuring and configuring devices, assisting with internet enrollment, providing digital literacy training and ongoing support  to learners.  Description: Collaborate with the local community college to create an  internship program for Student Digital Navigators.  Costs:  Stipends or Hourly' Wages: Provide stipends or hourly wages for interns. Structured Internship Program: Develop a curriculum, mentorship, and Infrastructure and Resources: Leverage existing facilities and equipment. Challenges: Balancing academic requirements with practical experience.  evaluation process.  Remember that these models can be adapted based on local context, available resources, and the specific needs of the Digital Empowerment Center.  Devices  pcsforpeople  PCSf for People  What: The digital empowerment center will be ai facility that provides access to broadband- enabled workstations, digital skills training, technical assistance, and digital navigation services toi the rural community and surrounding areas. The center will also offer programs and resources that enable people to use the internet for education, health, work, and civic When: The digital empowerment center will be established by Q3 of 2024, with a pilot phase starting in the second quarter of 2024. The center will operate Tuesdays, Thursdays, and  engagement.  Saturdays, from 10 a.m. to 5 p.m.  Where: Hempstead Recreation Center Computer Lab 635 US-290 BUS, Hempstead, TX77445    How: The digital empowerment center will be funded by a grant from Microsoft Airband to the internet service provider, as well as contributions from the other partners. The center will employ interns from local college campuses, such as Prairie View A&M, to serve as digital navigators who will assist the customers with their digital needs. The center will also leverage the existing digital skills curriculum and online learning resources from Microsoft and PCs for People, as well as the local expertise and network oft the chamber of commerce and the Why: The digital empowerment center will address the digital divide and the digital equity According to the Federal Communications Commission, more than 18 million Americans lack Moreover, according to Pew Research, one in four Americans do not use broadband at home, and many lack the digital skills and devices to participate in the digital economy and society. These gaps limit the opportunities and outcomes for the rural population in terms of education, The digital empowerment center will provide a solution to these challenges by offering affordable and accessible internet access, digital skills training, and digital solutions that  nonprofit.  issues that affect the rural community and the surrounding areas. access to broadband internet, and most of them live in rural areas.  health, work, and civic engagement.  empower the rural community to thrive in the connected world.  Nextlink Company Background  Nextlink Internet was founded in 2012 in Parker County outside Ft Worth, Texas and since then has grown to over 100,000 subscribers across seven states with approximately 1,000 employees. Nextlink prides itself as being a rurally focused ISP with a focus on quality of service as well as customer service. Nextlink has received over 10,000 customer reviews on Google with a score of 4.8 out of5 5.0: stars. We also maintain an A+ rating from the Better Business Bureau for our high- While focused on rural communities and the surrounding countryside, Nextlink maintains a carrier-grade fiber and wireless network from core to edge for high reliability and redundancy. Our hybrid approach of multiple fiber paths and licensed wireless network links enables rapid speed to deployment across a rural environment at download speeds up to a gig. As an FCCE- rate partner, Nextlink is one of the largest providers of internet services to schools and libraries Also, Nextlink is an FCC awardee of the CAF2 rural broadband program and a provisional winner ofthe FCC RDOF rural broadband program. As such, Nextlinki is highly cognizant oft the obligations Nextlink is also a participant in the FCC Emergency Broadband Benefit program providing $50  quality service.  ini the State of Texas.  that attach to federal or state grant awards. monthly discounts to those in financial need.    Overall, between FCCfunding programs andi its own capital, Nextlink is ini the process ofi investing over $1 Billion to bring rural broadband across the Central United States. The rapid growth has resulted in the opening of 24 new field offices in the last 21 months. In addition, Nextlink prioritizes hiring locally SO that our field personnel live in the communities we serve. We also highlight that Nextlink utilizes no offshore personnel, and all customer support personnel are No one knows and understands the nuanced needs of rural communities like those born and raised in rural communities. Nextlink is led byits CEO, co-founder, and Majority Owner, Bill Baker, who has led the Company since its inception in 2012. Leaders like Bill, who witnessed first-hand the daily challenges rural communities face. Additionally, many of Nextlink's key leadership team  based within Nextlink's seven state footprint of service coverage.  and employee base are from and still reside in rural areas of the US.  Hempstead, Texas  Waller County Nextlink Active and Pending Coverage Areas  Nextlink Memberships and Sponsorships Microsoft Airband Initiative tps/wwwcounVor  Nextlink is a proud supporter of the Texas Association of Counties and Texas Progress  National Digital Inclusion Alliance Corporate Supporter tp/www.dgtalincusonorsuppor  Purdue Global Purdue Global, Nextlink Internet, and You: An Exciting Partnership htps/nextinkinternet.com/aboutus/parnershpsannd-acquisitions/  Nextlink Partnerships    Demographics for Waller County, TX  Population over Time Number Rank in U.S. Percent of Texas Texas  2023 2020 2010 2000 1990  63,553 860 56,794 916 43,205 1,102 32,663 1,323 23,374 1,518  0.2% 0.2% 0.2% 0.2% 0.1%  30,503,301 29,145,505 25,145,561 20,851,820 16,986,335 15.9% 39.8% 71.6%  2010 to 2020 % Change 31.5% 32 2000 to 2020 % Change 73.9% 58 1990 to 2020 % Change 143.0% 75 Source: U.S. Census Bureau  Components of Population Change (1-year change  Rank in Percent of U.S.  Number 2,019 189 80 739 238 306 747 509  Texas 224,896 117,197 122,279 384,024 261,745  ending in 2022)  Texas 0.9% 0.1% 0.2% 0.2% 0.2%  Net Domestic Migration Net International Migration Natural Increase (births minus deaths)  Births Deaths  786 1,253  Source: U.S. Census Bureau  Pct Dist. in U.S.  Population Estimates by Age in 2022 Number Rank in U.S. Pct Dist.  Preschool (Oto4 4) School Age (51 to1 17)  3,546 836 9,849 868  6.2% 5.7% 17.1% 16.4%    College Age (181 to24) Young Adult (25 to 44) Older Adult (451 to 64) Older (65 plus) Median Age  12,361 507 13,382 925 11,735 1,069 6,590 1,318 28.7 3,106  21.5% 9.4% 23.3% 26.6% 20.4% 25.3% 11.5% 16.5%  Median Age =3 38.5  Sources: U.S. Census Bureau; Median age calculated by the IBRC.  Population Estimates by Race and Hispanic Origin in 2022 Number Ranki in U.S. Pct Dist. Pct Dist.  in U.S. 1.4% 0.8% 1.5% 5.8% 24.7% 12.5% 0.1% 0.2% 48.9% 65.9% 8.5% 8.8%  American Ind. or Alaskan Native Alone  807 531 879 751 14,220 422 41 781 28,128 1,314 4,865 702  Asian Alone Black Alone  Native Hawailan and Other Pac. Isl. Alone  White Alone Two or More Race Groups Hispanic or Latino (can be of any race) Non-Hispanic or Latino Hispanic or Latino  39,731 1,104 17,732 394  69.1% 81.3% 30.9% 18.7%  Sources: U.S. Census Bureau  Hispanic or Latino Population in 2022 (can be of any race) Number Ranki in U.S. Pct Dist. Pct Dist.  inU.S. 100% 100% 83.3% 60.1% 2.9% 3.9% 0.8% 9.6%  Hispanic Mexican Cuban Puerto Rican  17,732 394 14,779 266 520 311 139 1,226    Other  2,294 546 23,290 1,422  12.9% 26.4% N/A N/A  White, Not Hispanic (reporting white alone)  Source: U.S. Census Bureau, American Community Survey, 5-Year Estimates  Questions and Concerns:  Q: What will be the official hours of operation and what will occur during those hours?  A: Tentative part time hours of operation would be optimal for both student/intern digital navigators and community members. MWE, or7 TTHS. During these hours, digital navigators willl have the responsibility tow walk participants through digital skills training offered on Nextlink's website via our partnership with Airband, navigate through individualized needs like telehealth portal and online banking registration, teach digital skills micro lessons via tech curricula offered from CTN Community Tech Network. We are  also exploring Tech. Support from PVA&M. Q: Cost- Who will cover it?  A: Microsoft Airband Grant balance to kick off the program, pilot and receiving additional funds from  Microsoft post success of the launch per our agreement. A: Additional, support. from Prairie View's Work Study Program  Q: What will PCs for People contribute?  A: PCs for people will outfit the location with top tiered refurbished devices Ineed to clarify the initial number and type of devices to be provided.  Additional feedback generated online:  Asa digital navigator serving a rural community, our role is crucial in bridging the digital divide and ensuring equitable access to technology. Here are thet topmost important duties we should focus on  during our hours of operation: Connectivity Assistance:  Help community members access affordable internet services. This involves guiding them through available options, understanding eligibility criteria, and assisting with sign-up processes. Provide information about local internet service providers, their plans, and any special programs (such as Address connectivity challenges specific to rural areas, such as limited infrastructure or coverage gaps.  discounted rates forl low-income households).  Device Acquisition and Setup:    Assist individuals in acquiring suitable computing devices (e.g., laptops, tablets, smartphones). This Help with device setup, including connecting to Wi-Fi networks, installing essential apps, and  includes understanding their needs, budget, and compatibility requirements.  basic functionality.  ensuring  Educate users on device maintenance, security, and troubleshooting.  Digital Literacy Training: CTN Community Tech Network safety, and basic software applications.  Offer training sessions on essential digital skills. Cover topics like using email, browsing the web, online Tailor training to the community/sneeds and skill levels. Consider organizing group workshops or  on-one sessions. Application Support:  one-  Promote lifelong learning by encouraging continuous skill development.  Guide community members in using online applications and services. This includes helping them access government portals, educational platforms, healthcare resources, and job search websites. Assist with tasks like filling out online forms, applying for benefits, or accessing e-learning materials. Be patient and empathetic, especially when working with individuals who are new to technology. Familiarize yourself with local resources related to digital equity. These may include libraries, Recommend relevant resources based on individual needs. For example, direct caregivers to resources Follow up with community members to ensure they are making progress toward their goals.  Resource Recommendations and Follow-Up:  centers, nonprofit organizations, and educational institutions.  community  for K-12 students or connect returning citizens with) job training programs. check-ins help build trust and address any emerging challenges.  Regular  Customized Solutions:  Recognize that each community has unique needs. Customize your approach based on local context, Collaborate with other community stakeholders, such as schools, local businesses, and healthcare  demographics, and existing services. providers, to create holistic solutions.  Be adaptable and open to feedback, adjusting your: strategies, as necessary.  Remember, as a digital navigator, you play a vital role in empowering individuals and strengthening community's digital inclusion efforts. Our work contributes to a more connected, informed, and resilient your  rural population.    TECHI NETWORK  CTNlcommunity  Project  Proposal for:  Nextlink - Digital Empowerment  Center  Presented To Nextlink Internet  Presented By Kami Griffiths Executive Director Skye N. Downing  Programs & Partnership Director Community Tech Network    Table of Contents  3 4 5 6-8 9 10  About Us  Mission, Vision and Organizational  Model  Project Overview Our Services Project Cost Summary    PROJECT PROPOSAL- NEXTLINK  About Community Tech Network  Community Tech Network (CTN) is a nonprofit organization. Since 2008, we have been working to close the digital divide and envision a world where individuals are empowered to use technology to thrive in connected and flourishing communities. CTN believes that access to the internet is a human right, and that those without the skills to use the internet are at risk of social and economic disadvantage. CTN provides services to over 9,000 unique learners each year through a network of over 100 agency partners  nationwide.  Pre-COVID, CTN's successful, community-Dased model catalyzed digital inclusion in locations where learners already participate in other community programs, such as senior centers, housing developments, community centers and libraries. A robust, well-trained network of paid and volunteer staff (many of whom are bilingual) provided training and support to learners in CTN's partner locations. During COVID shelter-in-place orders, CTN shifted to a virtual-only model. Focusing on learners who lack a device and home internet access, CTN distributed devices, helped people enroll in home internet services, and transitioned in-person classes to virtual. We now provide both in-person and virtual digital inclusion support to individuals and groups.  NSL  Community Tech Network    PROJECT PROPOSAL- NEXTLINK  Mission, Vision and Organizational  Model Mission  Vision  Our mission is to transform lives through digital equity.  Aworld where individuals are empowered to use technology to thrive in connected and flourishing communities.  organizational Model  CTN meets our mission in two ways: direct services to the clients of our partners and building capacity of partners. CTN isa applying its 16 years of experience to help social service agencies across the country by providing training for trainers, access to curriculum and other resources, translation services, and program management support.  Community Tech Network    PROJECT PROPOSAL- NEXTLINK  Project Overview  Nextlink Internet, a premier local internet service provider in Texas that offers affordable and reliable broadband access to rural areas, will be establishing a Digital Empowerment Center which will be funded by a grant from Microsoft Airband and additional support from Prairie View A&M University's Work Study Program. The Digital Empowerment Center, located at the Hempstead Recreation Center, will be a multipurpose facility offering broadband-enabled workstations, digital literacy training, technical assistance, and digital  navigation services.  This proposal outlines how Community Tech Network (CTN) will play a crucial role in this initiative by providing its expertise in digital inclusion and literacy. CTN will oversee the training of trainers and ongoing resources/support needed, ensuring that Nextlink trainers can effectively train community members on how to utilize internet services provided by Nextlink. A&M Intern Navigators will assist customers with their digital needs, guided by the comprehensive digital skills curriculum provided by CTN, and online learning  resources from Microsoft and PCs for people.  Community Tech Network    PROJECT PROPOSAL- NEXTLINK  Our Services  Program Oversight / Administration  Our program oversight and administration services ensure seamless implementation and effective management of digital inclusion initiatives,  which includes:  Consulting Services intake/Onboarding Schedule/Host meetings  Oversee training program and deliverables Provide support and troubleshoot technical issues  LIFT Navigators  Our digitalLIFT program includes a comprehensive pathway to bridging the digital divide through the deployment of skilled Digital Navigators. The  trainings includes:  Digital Navigator Overview Advanced Digital Navigator Training Shadowing 1:1 Virtual CTN Community Forum Wraparound services 90-minute Workshop/Debrier Resource package ACP Overview Certificate of Completion  Access to one complimentary Core Curriculum from the CTN library  Community Tech Network    PROJECT PROPOSAL- NEXTLINK Our Services  Details on the core training principles  Digital Navigator Overview:  Describe the digital divide and its impact on our society  Identify existing digital inclusion initiatives Explain the role of digital navigators Identify the skills necessary to excel in this role Advanced Digital Navigator Training:  Clearly define digital navigators' roles, responsibilities, skills, workflows, Discuss the potential benefits and challenges of increased digital connectivity with community leaders and individuals, employing a strengths-based perspective that honors the experience and resources Conduct an intake interview to identify a learner or client's current digital skills and resources, identify goals, and make a preliminary assessment of eligibility for programs such as low-cost broadband. Identify best practices in online safety and digital citizenship to encourage safe and responsible use of the internet by digital Maintain case notes and other records to support learner progress and Maintain appropriate professional boundaries and refer learners or clients out to other support resources for needs beyond the scope of Locate and consult additional resources to remain up to date on best LIFT Support (included): We recommend that the group complete training as one cohort. A typical training timeline will be 3 weeks with the content followed by a 90-minute virtual workshop/debrier held in the 4th week. Training timelines and debrief schedules are pre- determined and the digitalLIFT team will work with you to identify the Enrollment in the CTN Community Forum: engage with other participants on the latest news, successes, challenges, training updates,  and place in the digital inclusion ecosystem.  of less connected communities.  navigators and their learners.  impact reporting.  the digital navigator role.  practices in the digital navigator community.  appropriate cohort for your team to join.  and Q&A. Community" Tech Network    PROJECT PROPOSAL- NEXTLINK  Our Services  Managing Digital Navigators - Train the Manager We provide training to equip nonprofit managers of digital navigators with the essential skills and knowledge to lead effective digital navigator initiatives within their communities, the topics cover digital equity,  inclusion leaders, and community engagement:  Setting Up Your Program: Includes case studies, program factors, and Recruiting Digital Navigators: Offers recruitment tips, job Program Operations: Details process flow, communication,  asset mapping  descriptions, and case studies connectivity, devices, and training  Supporting Your Team: Focuses on responsibilities, limitations, and Resources & Wrapping Up: Provides resources, references, and a  team support post-training survey  T  Community Tech Network  8    PROJECT PROPOSAL- NEXTLINK  Project Cost-Actual  Project and Initiative  Total $2,500  CTN Project versgnt/Adminstration fees  LIFT Navigators 1. LIFT Navigators (Parts 1&2) 2. Shadowing 1:1 Virtual 3. ACP Overview 4. CTN Community Forum Wraparound services 90-minute workshop/debrief Resource Package from the CTN library ACP Overview Certificate of Completion  $600 per enrolleex 4  $2,400  Access to one complimentary core curriculum  CORE CURRICULUM (-5-8 hrs training) Includes: Learner Booklet (50-70 pages) TABLET: Android or iPad additional languages or translation TBD  one free curriculum included with LIFT package  FREE  $300 per enrollee X 1 included included  Managing Digital Navigators-Train the Manager  $300  1Debrief (Extra is $250each)  FREE FREE $5,200  LIFT Support  TOTAL  Community Tech Network  9    PROJECT PROPOSAL- NEXTLINK In Summary  CTN is very excited by the opportunity to work with Nextlink to bridge the digital divide by enhancing the digital capacity of organizations through its capacity-building program. Since 2020, CTN has partnered with 71 organizations, training 527 agency leaders with over 4,127 hours of training. Our efforts include live workshops, culturally appropriate curricula, and ongoing support to empower underserved communities with essential digital skills  and resources.  For inquiries, please contact: kami@communitytechnetworkorg  Kami Griffiths 650-784-1156  Community Tech Network  10    PCs for People  Non-Profit Tech  Buying Guide  www.peslorpeople.org    Let's get you connected.  We can helpy you get the technology, your team  needs to serve our communities.  We proudly work with nonprofits, schools, museums, housing authorities, and other community organizations nationwide to provide low-cost technology. We know how tight budgets can be and never want a high price tag to be a barrier for people seeking to make a difference in the  community.  We offer high-quality, low-cost, Microsoft Authorized Refurbished computers available for purchase for eligible nonprofits and community organizations. (turn to page. 3 for more information about eligibility). Ifyou are interested in purchasing devices to distribute directly to individuals you work with who meet our low-income eligibility criteria, please turn to page 8 to learn more about our distribution partnership  models.  We look forward to working with you!  PAGE1 I PCS FOR PEOPLE I NONPROFIT TECH BUYING GUIDE    About Us  We are not your ordinary computer store. Since 1998, PCs for People has been a driving force behind digital inclusion efforts across the US. We are a self-sustainable 501(c)(3)  nonprofit organization with a national reach.  We believe that every person deserves to access education, healthcare, employment, social, and other opportunities that a  computer and internet service can offer.  Why Shop With Us? One-year hardware warranty Lifetime customer support Affordable computer repair Support digital inclusion  PAGE2 I PCS FOR PEOPLE I NONPROFIT TECH BUYING GUIDE    Eligibility  Requirements  Community organizations must meet certain eligibility requirements in order to purchase technology from  PCs for People.  Nonprofit organizations must submit documentation of 501(c)(3) status Educational institutions must submit documentation showing their status Preschools must submit documentation showing they provide educational services to children, serve at least ten children, and have been in operation Educational administrative offices must submit documentation showing a.District, regional, state, provincial, or national administrative offices b.Offices organized and operated exclusively for administration purposes c.Government groups whose activities primarily consist of providing administrative support for educational institutions Public museums must submit documentation showing that they are: a.Organized primarily for educational or aesthetic purposes  under the U.S. Internal Revenue Code.  asan accredited academic or vocational institution.  for at least one, year. status as either:  b.Have a professional or volunteer staff  C.Own or use real objects, care for them, and exhibit them to the public on  a regular basis  PAGE 3 PCS FOR PEOPLE I NONPROFIT TECH BUYING GUIDE    Pricing  Desktop  Computers  Cost per Unit (Full Set w/ Monitor, Keyboard, Mouse)  Cost per Unit (Tower Only)  Device Tier  Device Specs  HDD:250 GB RAM: 6+ GB Processor: 4th-5th gen i5 or 6th gen i3 HDD:120 GB SSD or 500 GB RAM:8 8GB Processor: 4th-5th gen i7, 6th-7th gen i5 or 7th-9th geni i3  Good  $85  $100  Better  $100  $125  HDD: SSD or 500GB+ RAM: 8 GB Processor: 7th gen i7- 10th+ gen i5 or i7  Best  $110  $150  PAGE 4 I PCS FOR PEOPLE I NONPROFIT TECH BUYING GUIDE    Pricing Laptop  Computers  Device Tier  Device Specs  Cost per Unit  HDD:250GB RAM: 6+ GB Processor: 2nd-3rd gen i7,4th-5th gen i5 or 6th gen i3  Good  $100  HDD:120GBSSD or 250GB Processor: 4th-5th gen i7 or 6th-7th  RAM: 8GB gen i5  Better  $125  HDD: 240+ GBSSD RAM: 8GB i7  Best  $175  Processor: 7th gen i7-10th+ gen i5or  PAGE 5 I PCS FOR PEOPLE I NONPROFIT TECH BUYING GUIDE    Pricing  Add-Ons  Need a little something extra? Our team can customize any or all of the computers in your order to make sure they fit your  organization's needs.  Hard Drive  Price  RAM 6GB 8GB 16GB  Price  250GB HD  $15 $35  500GB HDD  $15  TTB HDD  $20  LCD Monitor 19" 22"  Price $40 $55  120GBSSD  $15  240GBSSD  $25  PAGE 6 I PCS FOR PEOPLE I NONPROFIT TECH BUYING GUIDE    Pricing  Accessories  Item Speakers* Headset Wired Mouse Flash Drive (16-32GB)* Wireless Mouse Webcam Laptop Bag* Wired Keyboard Wireless Internet Adapter  Price $15 $12  New $5 I Used $3  $12 $15 $10 $5 $10  $15 or free with desktop purchase  *Dependent on availability  PAGE 7 I PCS FOR PEOPLE I NONPROFIT TECH BUYING GUIDE    eople  Partnership  Opportunities  Interested in computers for your community? We are proud to partner with organizations across the country to provide technology to low-income households. Email us at armerepesionpeopleorg to learn more!  Become a "Bridging the Gap" Partner  Bridging the Gap is a partnership between PCs for People and Mobile Beacon that allows nonprofit partners to provide internet and computers directly to the eligible individuals and families they serve. Once registered and approved asa Bridging the Gap Partner, the organization will receive its own unique PCs for People Online URL to use. They can then create accounts and either pay for their customers or simply assist them in the process. Every device or computer that is sold at that URL is tracked and accessible to the organization via the  online partner portal.  Host a Distribution Event  By hosting a distribution event or pop-up: shop,you can help us reach customers in need inj your community. Customers will register ahead of time using a unique URL and then come to the event to pick up their computer or notspot/modem. If needed, we can work together to provide financial assistance to your members SO there is no barrier to the technology they need. We are always looking for long-term partners who have the ability to serve as an ongoing pickup location for customers in their community. These partners typically store PCs for People devices at their physical location SO that  Become an Ongoing Pick-Up Location  customers can pick up their online orders in person.  PAGE 8 I PCS FOR PEOPLE I NONPROFIT TECH BUYING GUIDE    66  "This place is a hidden gem. / really needed a computer for work and PCs for people made it a reality. The staff was helpful and made everything comfortable. Now I'm good to go!"  -PCs for People Customer  PAGE 9 I PCS FOR PEOPLE I NONPROFIT TECH BUYING GUIDE    Get Connected:  Whether you know exactly what you want or need some help determining what technology will best fit your organization's  needs, we are here to help!  Call Us  651)354-2552  Email Us  partner@pcsrorpeople.org  PAGE 10 I PCS FOR PEOPLE I NONPROFIT TECH BUYING GUIDE    DRAFT  City of Hempstead Phone No. (979)826-2486  1125 Austin Street, Hempstead, Texas 77445 TRAVEL AND EXPENSE REIMBURSEMENT  (Proposal)  General Statement: This policy is applicable to all personnel oft the City of Hempstead, whether elected or appointed. It applies to all travel regarding valid City business outside the city limits and all travel reimbursements to City personnel, subject to authorized Budget appropriations and authenticated expenses. Personnel must make every effort to minimize travel costs. Approval for travel expenses by an elected official is by action oft the City Council.  Prior budgetary approval and prior supervisory approval is required for travel expenses. Travel must bei in the best interest of the city. City vehicles are not to be taken or used outside of the City limits except for City business, with the department director'sa approval, or for Any travel expense incurred by the city for reservations made for any City. personnel (elected or appointed), who thereafter cancels or fails to use such reservation shall be, reimbursed Personnel is to be reimbursed, within budgetary limitations, for necessary and reasonable job-related or official expenses incurred in the authorized conduct of City business, including  emergencies.  -  by those personnel (unless waived in case of emergency).  business- related. travel. Examples include but are not limited to:  a. Training purposes b. Atmdinemscingscomisranses  C. Picking up supplies for City purposes, City functions or City sponsored events.  TRANSPORTATION  The most efficient and economical mode oftravel must be used.  Air travel arrangements are to be made by each department. Air travel must be booked at When authorized, an employee using a personal vehicle on City business shall be paid an amount per mile equivalent to the current rate specified by the Internal Revenue Service ("Mileage" ) toi its employees or shall be paid the equivalent ofa coach airline fare, whichever  the most discounted fare basis whenever possible.  a   results int the lower cost to the City.  Ini instances of approved private vehicle use, reimbursement will be made for Mileage, also tolls and parking fees. Itemized, original receipts are required for toll and parking fees as well as for taxi cabs, limos, and other modes of transportation. The City will pay for rental vehicles upon the written approval of the Managing department director efOperations or for an elected  official, the City Council.  Page 1 of4    DRAFT  City of Hempstead Phone No. (979)826-2486  1125 Austin Street, Hempstead, Texas 77445  855  Travel Approval and Cash Advances. All travel and cash advances must be  approved in advance by the employee's Department Director (or designee), unless otherwise stated int this policy. The City Council must approve travel and cash advances for an elected official.  In addition, any travel out of state must be approved by the Managing department director Lodging. Itemized original receipts for expenses for lodging are to be at the single room rate unless an employee is approved in advance for double occupancy. Extra charges for room service will not be paid by the City. APeiedeFEg-ReNREePeprevided.imeladimg aritemizatior-feranyReseMisesheEiehepitrsimhurebyihe-Ci. Meal Allowance. The City shall pay actual necessary food expenses for an employee or City official traveling on City business. Expenses fori meals shall be reimbursed at actual cost as supported by original receipts not to exceed amounts set by the U.S. General Services Administration, itps/wwwgsgov/travelpan-pookper-diem-rate. to include the first and last  efOperations as-stated-belew, or by City Council.  day oftravel.  Consistent with all other provisions, meal reimbursement, not to exceed actual expense, is a. While away from the City continuously for fivel hours or more (to include travel time), and exceeds a distance traveled of 50 or more: mile radius, or b. When approved overnight lodging is secured.  allowed for employees for meals purchased:  Meals will not be paid if the travel is completed (depart and return) within the same day and distançe travelled is less than 20-mile radius, orifmeals are provided by event or lodging Reimbursement for meals is subject to the US General Services Administration. See link for breakdown: ntps/www.gsagov/ravelpar-hokperdiem-aeytes- resuls/action-perdiemsreponasateIAgIsalerZ022AzpcIby-  accommodations, including continental breakfast.  For purposes ofa breakdown:  a. Breakfast0000-15.00 b. Lunch,15.00-2 25.00 C. Dinner 25.00-35.00  Travel expectations and City Employees pay. Local training: Receive: Paid time for length oft training. Local training multiple days: Receive: Paid time for length of training.  1d day training: Within 50 miles away from station, receives time pay for length of training. Iday training: Training exceeding 50 miles, receive pay for thel length of the training plus travel time. Department head may authorize 1 night hotel before class.  Page 2 of4    DRAFT  City of Hempstead Phone No. (979)826-2486  1125 Austin Street, Hempstead, Texas 77445  Multiple days oft training: Training exceeding 501 miles, receive pay for the length of the training plus travel time. Department head may authorize hotel stay for the length oft the Vehicle Allowance. Employees receiving a vehicle allowance are ineligible for mileage Receipts. Requests for reimbursement must be accompanied by original receipts except  class until the night before, check out last day of class.  reimbursement. for;  a. For parking charges less than $8.00, and  b. Mileage, the requests of which must be accompanied by written evidence of the evidence of the mileage traveled, e.g., a Google or Yahoo Maps  printout.  Non-Allowable Expenses. Expenses or charges for the following will normally not be  reimbursed and must be paid for by the employee:  a. In-hotel pay television and movies; b. Dry cleaning and laundry; Health club and spas; d. Expenses ofar non-employee; Alcoholic beverages; Personal long distance telephone calls; h. Items or purchases ofat personal nature.  Unreasonable tips, includes any amount above 15%; and  Requests for Reimbursement and Return of Unexpended Funds. Upon return to the City, an itemized complete accounting ofall expenditures ofCity funds is to be filed within three (3) business days on' the appropriate reimbursement form with the City Secretary. Original receipts for all expenses, including hotel bills and registration fees, must be attached tot the form. All unexpended advance funds must be returned with the form within three  (3) business days oft the employee'sr return to work. approval by department director or City Council.  Authorized expenses in excess ofadvance funds received will bei reimbursed with proper Travel to Training. The current mileage reimbursement rate will be paid to employees who must use their personal vehicles to travel to a training destination farther than their designated Mileage for Most Direct Route. Employees traveling outside Hempstead on City business and who request mileage reimbursement will be reimbursed: for the shortest distance traveled to  work location or other City locations and/or: facilities.  the event from either (a) their home or (b) their primary work site.  Page 3 of4    DRAFT  Cityo ofHempstead Phone No. (979)826-2486  1125 Austin Street, Hempstead, Texas 77445  1855  Expenses Not Covered in Policy. Approval ofCity Council or The Managing  department director of Operations. appreval must be obtained priort to any expenditure of funds for  items or changes which are not specifically addressed inj policy.  All City employees who travel are required to take a copy oft the tax exemption form with the tax exemption number for use with all vendors supplying goods and services. Compliance. Abuse oft this policy, including falsifying expense reports or submitting false claims, will result in disciplinary action, up to and including termination of employment.  ST 18  Page 4 of4    City af Sempotead  1125 Austin Street .] Hempstead, Texas 77445-Tel: 979-826-2486-) Fax: 979-826-6703  RESOLUTION NO. 24-  AJ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEMPSTEAD, TEXAS, AMENDING RESOLUTION NO. 23-112, WHICH APPROVED THE CITY OF HEMPSTEAD GENERAL BUDGET FOR THE 2023-2024 FISCAL YEAR FOR THE PURPOSE OF REVISING SPECIFIC LINE- ITEM EXPENDITURESTHEREIN: AND MAKING OTHER PROVISIONS  RELATED TO THE SUBJECT  WHEREAS, on September 15, 2023, the City Council of the City of Hempstead, Texas, adopted Resolution No. 23-112 approving the City of Hempstead General Budget for the 2023-  2024 Fiscal Year and,  BUS  WHEREAS, the City Council has now determined it to be in the best interests oft the City to amend the City ofHempstead General Budget formunicipal purposes as set forthint the amendedCity of Hempstead General Budget attached hereto as Exhibit A ; (Budget Amendment Transfer) NOW,  THEREFORE, TEXAS:  BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HEMPSTEAD,  PART1:  That the 2023-2024 City of Hempstead General Budget approved by  Resolution No. 23-112, is hereby amended as set forth in Exhibit "A" attached hereto and  incorporated herein for all purposes.,  PART2: PART3: PART4: approval.  That this amendment to, the Budget shall be attached to and made a part of That except as hereby amended and any prior amendments, the City of That this Resolution shall become effective immediately after passage and  the 2023-2024 City ofHempstead General Budget, as amended hereby.  Hempstead General Budget shall remain in effect in accordance with its terms.    PASSED and APPROVED this 3rd day of June 2024.  APPROVED:  Katherine Ragston Ward, Mayor  ATTEST:  Sabriina Alvarez, City Secretary  Exhibit A  Budget Transfer Amendment  2    Order to Amend 2023-2024 Budget  Date. Approved 06-03-2024  FUND/ DEPARTMENT  PREVIOUS BUDGET (CREDIT)  DEBIT  AMENDED BUDGET  G.L.# From:  DESCRIPTION  BUDGETLINE ITEM TRANSFERS:  100-102-5-920-00 General Admin Capital Outlay Bldgs.  $89,455 $(20.000)  $69,455  To:  100-102-5-970-00 General Admin Capital Outlay Vehicles  $18,000 $20.000  $38,000    City af Stempstead  1125Austin Street . Hempstead, Texas 77445.7 Tel: 979-826-2486-Fax:979-826-6703  RESOLUTION NO.24-  AUTHORIZATION FOR ADMINISTRATOR AND ON-LINE ADMINISTRATOR VISA BUSINESS CARD ACCOUNT WITH PROSPERITY BANK BEITI RESOLVED BY THE CITY COUNCIL OF THE CITY OF HEMPSTEAD, TEXAS: The. Administrator for thel Business Credit Card Account will be Katherine Ragston Ward, Mayor; and the On-Line Administrator will be Sabrina Alvarez, City  Secretary.  PASSED AND APPROVED this the 3rd day ofJ June, A.D., 2024.  APPROVED:  Katherine Ragston Ward, Mayor Lonnie Garfield, Mayor Pro-Tem Mildred Jefferson, Councilmember Cindy Pearce, Councilmember Karon Neal, Councilmember Nora Hodges, Councilmember  ATTEST:  Sabrina Alvarez, City Secretary