Regular Meeting Minutes January 20, 2022  1. Callto Order @ 6:00 2. Pledge of Alleglanca/lnvocation a. The United States Flag under God, one and indivisible."  b. The' Texas State flag: " Honor the Texas flag, Ipledge allegiance to thee, Texas, one: state  3. Roll Call-Al Present 4. Conflict ofl Interest Statement- None 5. Citizen Comments: books are being done. 6. Report  Dale Darby-Attorney- Concems on PIR that are not answered. CPA-Look into how the  a. Utillty Innovations- - Charlie & Marty Adams  Charlle explains who they are and their experience in1 the water and sewer utility. Mrs. Marty clarifying the correct on call number. States that Councilman Merendino put her home phone number on Facebook. She emphasizes that the! home phone number is not always answered, so the on-call phone number ist the best onet to be answered. They work! by work  orders.  Councilman Smith-1 Who sets thei fee on call-out fee.  Councilman Merendino - What happens when sewer backs up?What does the Utility Nancy Larousse- How do they check the water quality? How often is it checked? Bud Merendino- How do yout feel about the Chlorine injection: system that we have? Charlie- explains that he would use: sodium chloride if he were to Install a new system Bud Merendino- -Would you: advise switching over to that system Charlle-itwould be something that would need tol be further Investigated. When  company charge?  Charlie Adams explains how the sampling works. Dale Darby-V What does the monthly tests, test for?  VS. what we have now.  Dannywas here, they werel lookingi into a! 5-year plan  7. Review/Approve Consentl Items - e-wMAC-G Mitchel/Counceiman  Emmons  a. Financial Report for City of Bevil Oaks . Financial Report for PubllcWorks Report by Utility Specialties Previous Meeting Minutes  8. RewewDsauso/Agpowe Action tems-Approvei-M/MC-Coundliman  Emmony/Coundlwoman Vautrot  Mayor Emmons-Publici Management isi the only company that turned In a bid. Bud Merendino- Do wel have time to go out for bid agaln to seei ifmore people turn in  blds    Dru Montgomery- Explains why wei need a Grant Administratorandr whyt there was Dru Montgomery- - Explains that what he means by we need to hurry and get a Grant Administrator: and get the funds designated to projects because the projects that are occurring  probably not more people to turn in al bid.  Bud Merendino -1 thought that wel had until 2026 to spend! It  right now are thei type of projects that the ARPAfunds are designated to.  9. Adjourn Regular Meeting @ 6:40 10. Executive Session  a. The City Councll may convene In Executive Session to discuss confidential information about City personnel. The City Attorney may be consulted on issues pertaining to potential legal matters and specific to confidential personnel detisions/evaluations/suggestions.  11. Call regular meeting back to arder @ 7:06  12. Discussion  a. Councllman Merendino- will come back to itifitisi not discussed or hel has questions about b. Councilman Mullins- explains that there have been issues at the sewer plant with the new pumps that wej justi installed. Explains the process that himself and Sabrenna went through to get thei issue resolved. The pump that was causing thei issue was pulled. Hahn equipment was able to repair the two of the pumps that they had already. Now there are 3 pumpsi installed and Explains the expenses that the City! has had to spend to repair everything at the sewer Councilman Mullins- He would like the City to form committee's. States that our biggest issues are drainage and water rates. Thinks that it would be beneficial to fresh eyes on Mayor Emmons- -Tells Councilman Merendino that she thinks that Itv would be beneficial for him to investigate the drainage. States that she would like him to got to meetings with her with the County, DD6 and the County Commissioner. To Cherilyn Mitchell would like her tol be over the water rates. Mayor Emmons-t tells the Council that she would lke all of them to make a reportover Councllman Merendino-: states that when he and the Mayor went to the Sewer Plant, there wasn'tr much consumption in there. States that the City received a grant years ago to smoke test the sewer Iines and that the City was supposed to smoke test yearly, but there was only one smoke test done. Explains that the problem with the sewer system is Councilman Mullins- - Explains that some of our problem ist the items that are being Councllman Emmons = FEMA was going to give us funding to cut out specific sections of each road. Michael Miguad with Public Management said that we: should apply for capped improvement through FEMA: sO that we can spend the funding however we need to spread Ito out. States that it will take 60-90 days to get an answer from FEMAon the capped Improvement project. Ity will be around. April when the project is readytogo  what his reportwas over  we will have 2: spare pumps once the other ones are repaired.  plant with the pumps. the issues.  something.  that citizens need to cover their clean outs.  flushed,    out for bid. Goes over the construction drawingt that was sent to! him byt the Engineer. Mayor Emmons- statest that the Cityl has told them that we will not use more than  Goes over what the material is going to be. $20,000 out ofour roadi fund.  11. Report Mayor Emmons:  City! Hall and Civic Center- Got Blueline to complywith everything that City was asking. Explains that Brad Scurriat from' TDEM was undert thei impression that the new bulldings were already built. We also spoke with the insurance agent about the insurance claimi that was made. The total amount that the City received fort the buildings is $118,741. The claim for the contents of the old City! Hall and Civic Center was never filed. We dol have some insurance funds other than Explains that there is some things that we could put up for alternates bids. Blueline suggested We don't! have a Grant Administrator: forthe City Hall and Civic Center. The Attomey was over Councilwoman Mitchell- - when: she met with the attorneyt that he told her that he was the only Mayor Emmons-statest that Brad Scurria would be getting! her access to the FEMAI portal Mayor Emmons- Lift Station grant- theya are working on the lift station on Riverbend right now. The lift: station on River Oaks, Is not as farl because there was a manhole that had to! be relocated Mayor Emmons- - Elevation Grant- -The first round of! houses is almost complete. There are! 5 peoplet that have not responded back to whether they wanti their houset to be elevated or not. Golf Cart-S Suggests that the golf cart goes outi for bid. Suggest that a gas allowance for Sabrenna would be! preferred. Council can get together later to discuss that. Meeting with the County Commissioner- Met with the County Commissioner several times about getting the meeting set upi with the County and DD6 about our drainage. There willl bea Town Halll Meeting for the Sherrif's office to come out and do a report on animal control. Charollette -City'sCPA- said that she can come tot the next Council meeting Counciman Smith - There is a majori issue with people running stop signs. There needs to! be something done. We need to install speed bumps or something because. Jefferson Countycan't  the check that wel have received from thei insurance company. somei items that could be used for alternates.  this grant.  onet that had access tot the FEMA portal.  because Itv wasi in the way of where they were bullding the elevated tower.  town! hall meeting in Februarys with all of them.  be out here alli thet time.    Councilman Emmons -Speed bump- the speed bump that is installed now is whatlwas allowed Councilman Smith -T The speedbump that is there nowi is not tall enough. Councilman Merendino - Has spoken with someone before about hiring an off-duty cop. Councilman Smith-Tickets would be a great thing but having something else that would make 12. Adjourn Meeting @ 8:33 pm M/MIZ/C-Coundhlwoman Vautro/Counclwoman Mitchell  to do and Iwas only allowed to install the one.  them stop.  Eomcswo  Attest:  Dasbaia Mayor Emmons  Ak Doug Mullins, City Secretary