Regular City Council Meeting  June 25, 2024  At  Gatesville Council Chamber  110 N. gth Street  5:30 P.M.    INDEX JUNE: 25, 2024 5:301 P.M.  REGULAR CITY COUNCIL MEETING  PAGE1 -A AGENDA-625-2024 CALLTO ORDER QUORUM CHECK  INVOCATION. ANDI PLEDGE OF. ALLEGIANCE  CITIZENS/PUBLIC COMMENTS FORUM: INDIVIDUALS WISHING TO ADDRESS THE GATESVILLE CITY COUNCIL MAYI DOS so DURING THIS TIME. IF YOUI INTEND TO COMMENT ON A SPECIFIC. AGENDA ITEM, PLEASE. INDICATE THE ITEM(S) ON THE SIGN- IN SHEET PRIOR TO' THEI MEETING. PUBLIC COMMENT IS LIMITED TO3 MINUTES PER: SPEAKER. SPEAKERS MUST CONDUCT' THEMSELVES INA RESPECTFUL MANNER. IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, GATESVILLE CITY COUNCIL CANNOT DELIBERATE OR. ACT ONI ITEMS NOTI LISTED PAGE2-3 CITY COUNCIL MEMORANDUM- PRESENTATION OFI MERITORIOUS  ONTHE MEETING. AGENDA.  SERVICE. AWARDS TO CITY OF GATESVILLE DEPARTMENTS: WATER PRODUCTION, WATERI DISTRIBUTION, STREET, FIRE (BRADHUNT) MINUTES FROM REGULAR CITY COUNCIL MEETINGJUNE1L, 2024.  PAGE4-11 DISCUSSION ANDI POSSIBLE ACTION. REGARDING. APPROVAL OF  (WENDY COLE)  PAGE: 12 CITY COUNCIL MEMORANDUM- BRIEFNCFRISENTATION  REGARDING CITY OF GATESVILLE WATER STUDY WITH FREESE &  NICHOLS INC.  (BRAD HUNT, KIRA ILES, MIKE. HALSEMA)  PAGE1 13-20 CITY COUNCIL MEMORANDUM- DISCUSSION REGARDINGAN  ORDINANCE OFTHE CITY OF GATESVILLE, TEXAS, AMENDING THE GATESVILLE CODE OF ORDINANCES, CHAPTER 56 "UTILITIES", ARTICLE VI, "DROUGHT CONTINGENCYI PLAN" BY AMENDING SECTIONS! 56-183, 56-186, 56-188, AND: 56-189 AS PROVIDED HEREIN. ANDI READOPTING ALLI REMAINING: SECTIONS OF ARTICLE VI; PROVIDING A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. (2NDI READING OF ORDINANCE 2024-05)  (MIKE HUNT)  PAGE21-23 CITY COUNCIL! MEMORANDUM- DISCUSSION, ANDI POSSIBLE, ACTION  REGARDING: SALE OF GATESVILLE POLICE DEPARTMENT VEHICLES AND AUTHORIZINGTHE: INTERIM CITYI MANAGER TO SIGN ALL  NECESSARY DOCUMENTS.  (CODYLEE)    NOTICE AGENDA 5:30P.M JUNE: 25, 2024  THIS NOTICE IS POSTED! IN COMPLIANCE WITHTHE OPEN MEETING. ACT  (TEX. GOVT CODE CHAPTER 551, SEC. 551.041) REGULAR CITY COUNCIL MEETING GATESVILLE CITY COUNCIL CHAMBERS 110 NORTH 8H STREET, GATESVILLE, TEXAS 76528  An Open Meeting willl be held concerning the following subjects:  1. Callt to Order 2. Quorum check  3. Invocation and Pledge of Allegiance  4. Citizens/Public Comments Forum: Individuals wishing to address the Gatesville City Council may do so during this segment. If you intend to comment on a specific agendal item, please indicate the item(s) on the sign-in sheet before the meeting. Each speaker is allotteda maximum of3 minutes for their remarks, and speakers are expected to conduct themselves ina a respectful & civil manner. In accordance with the' Texas Open Meetings Act, the City of Gatesville City Council cannot deliberate or act oni items not! listed on the meeting agenda. Presentation of Meritorious Service Awards to City of Gatesville Departments: Water Discussion and possible action regarding approval of Minutes from Regular City Council Meeting 7. Briefing/Discussion regarding City of Gatesville Water Study with Freese & Nichols Inc. Discussion regarding an Ordinance of the City of Gatesville, Texas, amending the Gatesville Code Of Ordinances, Chapter 56 "Utilities", Article Vi, "Drought Contingency Plan" by amending Sections 56-183, 56-186, 56-188, And 56-189 as provided herein and readopting all Remaining Sections Of Article Vi; Providing A Conflicts Resolution Clause; providing a Severability Clause; and Providing for an Effective Date. 9. Discussion and possible action regarding sale of Gatesville Police Department vehicles and authorizing the Interim City Manager to sign all necessary documents.  Production, Water Distribution, Street, Fire  (Brad Hunt) (Wendy Cole)  held on: June: 11, 2024.  (Brad Hunt, Kira Iles, Mike Halsema)  (2nd reading of Ordinance 2024-05)  (Brad Hunt) (CodyLee)  10. Adjourn Meeting  Ihereby attest that the above agenda was posted on this the 2ist day of June, 2024 by 5:00 p.m. on the official City of Gatesville website, www.satesilletk.cm and the official bulletin boards at the Gatesville City Hall, 803 E. Main Street and Gatesville Council Chambers, 110 N. 8th Street,  Gatesville, Texas. Alendylole Wendy Cole, City Secretary  The City of Gatesville council chambers are wheelchair accessible and accessible parking spaces are available att the back entrance of City Hall. Requests for accommodations. or interpretive services must be made 24 hours. prior to this meeting. Please contact the city secretary's office at 254-865-8951 or FAX: 254-865-8320,  or email ookePatenylet.cmler further information.  P1    S Gatesville Spur Capital Agenda Item #5  ofTexas  CITY COUNCIL MEMORANDUM  Date: To: From:  June 25, 2024 Mayor & City Council  Bradford Hunt, Interim City Manager  Agenda Item: Presentation of Meritorious Service Awards  Information:  The Interim City Manager wishes to recognize certain city crews for their outstanding effortsinresponding  to the severe weather that hit our area on May 22 and 23, 2024.  Financial Impact: None Staff Recommendation: None Motion: None Attachments: Staff Contacts:  "Recognition of Meritorious Service" Letter  Bradford Hunt, Interim City Manager, bhunt@ratesyiletz.com  P2    CITY OF GATESVILLE, TEXAS  Spur Gtesille CapitalofTezas  Bradford Hunt Interim Citv Manager  Recognition of Meritorious. Service  June 25, 2024  Dear Mayor, Council, and Citizens of Gatesville,  Itisr my pleasure to recognize the below-listed members ofy your city government for their outstanding and meritorious service to the citizens of Gatesville and its surrounding areas, as well as to the citizens and regional first respondersin Thel National Weather Service confirmed in a preliminary report on May 24, 2024, that two tornadoes, an EF-2, and an EF-1, touched down in the Temple area Wednesday, May 22, 2024. Bothi tornadoes are: said to have formed from a "supercell," but damage to the area was also caused by straight line winds that impacted the city. The first tornado was the EF-21 twisteri that was initially reported; it had winds of upt to: 120 mph and traveled three miles between 6:21 p.m. The City of Gatesville responded to this emergency int two ways. First,  directed three crews to" Temple ont the night of May 22 to mutually assist the: search and rescue efforts there. Chad Newman, Brent Kirchmeier, and Billyl Vaden answered the call and quickly gathered the crews and heavy equipment they needed. Those crews then worked through the night, into the morning of May 231 in Temple, providing crucial support to the efforts there. Second, due to the weather on May 221 the Water Intake Plant on Belton Lake had no electricity. The damage ini the west Temple area directly affected Oncor's service to the Intake Plant because It receives electricity via al line across the lake, near west' Temple. Throughout the night and into the day on May: 23, we became aware that it could take an extended timet to restore electricity to the intake plant. While working to address this emergency, your city staff faced extreme challenges with continuing severe weather, sleep deprivation, flooded roadways to the Intake Plant, and a non- functional back-up generator. Zeb and his crew, as well as the now-returned Chad and his crew, exhibited al heroic effort to maintain water production and prepare for the possibility that the storage tanks would run dry before power to Fortunately, Oncor was able to restore power about an hour before our water storage tanks would have run empty, and the water emergency was averted. For these reasons and many others, wish to recognize thei following City of  Temple, Texas, during and directly after the weather disaster that occurred on May 22, 2024.  until 6:26 p.m. on May 22, according to the NWS.  the Intake Plant could be restored.  Gatesville staff for their Meritorious Service, beyond the call of duty:  Water Production Supervisor Zeb Veazy and crew, Including Andrew Cullar, Bodie. James, Chris Barr, and Matt Water Distribution Superintendent Chad Newman and crew, including Crew Supervisor Dale Allen and Water Street Department Supervisor Brent Kirchmeier and crew, including Equipment Operator Garrison Shaffer and Fire Department Chief Billy' Vaden and crew, including Firefighter Phil Gregory and Lieutenant Sam Hendricks.  Hlavinka.  Maintenance Operator Nic Ortega, Street Maintenance Operator Steven Mitchell.  luht, interim City Manager  26  P3    REGULAR CITY COUNCIL MEETING JUNE 11,2024 5:30P.M. COUNCIL CHAMBERS, 110NORTH 8TH STREET, GATESVILLE, TEXAS 76528  AN OPEN MEETING WAS HELD CONCERNING THE FOLLOWING SUBJECTS:  D_CALLTOORDER REGULAR CITY COUNCIL MEETING. AT5:32 P.M. THIS 11THI DAYOF 2)QUORUM CHECK/COUNCIL PRESENT: Mayor Gary Chumley, Councilmembers Barbara  JUNE, 2024  Burrow, Greg Casey, Aaron Smith, and Meredith Rainer. ABSENT: Councilmembers Joel Patterson and. John Westbrook  CITY STAFF PRESENT: Interim City Manager. Brad Hunt, City Secretary Wendy Cole, Interim Deputy City Manager/Finance Director Mike Halsema, Interim Police ChiefCodyl Lee, Parks and Recreation Director, Seth Phillips, Wastewater Superintendent Bobby Buster, Water Production Superintendent Zeb Veazey, Library Director Shea Harp, Water Distribution Supervisor Chad Newman, Police Officer Glory Little, Patrol Lieutenant Georg Cleverley, Policel Department Communications Supervisor. Jessica Stiles, Street Superintendent Brent Kirchmeier, Police Officer. Amanda Stiles, and OTHERS: Leo Corona, Mike Suniga, Kim Stiles, Gary Stiles, Megan Stiles, David. Jones & Kira Iles (FNI: representatives), Galen K., Diana Barnett, Savannah Stiles, and Gatesville. Messenger Staff Writer 3)INVOCATION: Councilmember Casey/PLEDGE OF ALLEGIANCE: Led by! Mayor Chumley 4) CIZENSPUBLIC COMMENTS FORUM: INDIVIDUALS WISHING TO ADDRESS THE GATESVILLE CITY COUNCILI MAY DO SODURINGTHIS SEGMENT. IF YOUI INTENDTO COMMENT ON A SPECIFIC AGENDA ITEM, PLEASE INDICATE THEI ITEM(S)ON THE SIGN INS SHEET BEFORE THEI MEETING.: EACH SPEAKER IS ALLOTED Al MAXIMUM OF3 MINUTES FOR THEIR REMARKS,. AND SPEAKERS AREI EXPECTED TO CONDUCT THEMSELVES) IN. A RESPECTFUL: MANNER. IN ACCORDANCE WITH THE' TEXAS OPEN MEETINGS. ACT.THE CITY OF GATESVILLE CITY COUNCIL CANNOT. DELIBERATE OR  Detective Mariol Land. Kaylee Dusang.  ACT ONI ITEMS NOTI LISTED ON THE MEETING. AGENDA. Visitors present were only concerned with an agenda item.  5) PRESENTATION OFI LIFE-SAVINGA AWARDS' TOGATESVILLE POLICE OFFICER.GLORY Interim Police Chief, Cody Lee, presented. Life-Saving. Awards to Gatesville Police Officer, Glory Little Police Officer, Glory Little, responded to an emergency call where CPR was inj progress as she was on her way home from her assigned shift on February 23rd oft this year. She realized she would be driving right past the location of the emergency and was the first emergency: responder on the: scene and started lifes saving measures continuing approximately three (3) minutes before additional officers arrived on the scene andi relieved her. Officer Little remained on the scene and assisted other officers as well as EMS  LITTLE ANDCOMMUNICATONS SUPERVISOR.. JESSICAI STILES  (Cody Lee)  and Communications: Supervisor, Jessica Stiles.  until the victim was stabilized and EMS was ablei to transport.  P4    REGULAR CITY COUNCIL MEETING  JUNE 11,2024 PAGE2  Police Department Communications Supervisor, Jessica Stiles, responded toa a 911 call this last week regarding ar male who was unconscious and! hadi irregular breathing which quickly transitioned tol him not breathing at all. Ms. Stiles instructed the caller on what needed tol be done and talked her through performing CPR on the distressed male. While doing this also paged emergency: personnel to respond to the: scene. Ms. Stiles showed excellent professionalism and remained calm the entire time. Thel EMS and first responders arrived ont the scene and continued lifes saving measures which eventually led to the subject breathing again and was able tol bet transported by the ambulance. Had it not been for Ms. Stiles quick thinking, calm demeanor, and ability toi maintain control oft the situation the outcome ofthe Mayor Chumley thanked Glory Little and. Jessica Stiles for their service to the Gatesville community.  situation could havel been less fortunate thani it was.  CONSENT:  6) ALLCONSENT. AGENDA ITEMS ARE CONSIDERED ROUTINE! BY CITY COUNCIL AND WILLBEI ENACTED BY ASINGLEI MOTION. THERE WILLBENO: SEPARATEDISCUSSION OF THESE ITEMS UNLESS A COUNCILMEMBER REQUESTS. ANJ ITEM TOI BEI REMOVED RESOLUTION 2024-61: Discussion and possible action regarding approval ofl Minutes from RESOLUTION: 2024-62: Discussion and possible action regarding April 2024 Financials Councilmember Burrow requested Resolution 2024-61 be pulled from the Consent. Agenda and Motion by Meredith! Rainer, seconded by Greg Casey, to approve the Consent Agenda Resolution Number 2024-62 regarding the April 20241 financials; all four voting' "Aye", motion passed. Councilmember Burrow recommended correction be made to the minutes regarding Leo Corona's comments during Citizen's Forum when he spoke at thel May 28th meeting. Ms. Burrow saidt that after review of the transcript of the minutes, she and Mr. Corona felt his words needed tol bei revised to reflect Motion byl Barbara Burrow, seconded by Aaron Smith, to approve the amended transcription of the May 28, 2024 minutes regarding Resolution 2024-61 to the following: "At the March 26, council meeting agenda Item 9 made on May 28. Coryell County requested a contribution of $58,810.18 for unplanned expenses not included in the county budget to cover) jail expenses. A determination was not made by the council; discussion was left for aj future discussion. Since it was brought forth inj front of the council during a council meeting, Mr. Corona said that he hoped discussion on whether to approve or disapprove of the contribution will be before the people at a, future meeting. " All four voting "Aye",  AND CONSIDERED SEPARATELY)  Special City Council Meeting held onl May 28, 2024. (Wendy Cole)  (Mikel Halsema)  considered separately.  exactly asl he delivered his written prepared remarks att thei meeting.  motion passed. OTHER BUSINESS:  7). DISCUSSION AND] POSSIBLE. ACTION. REGARDING AMENDING ENGINEERINGAND PLANNINGI PROFESSIONAL: SERVICES. AGREEMENTS WITH FREESE & NICHOLS. INC. Interim Deputy City Manager/Finance Director, Mikel Halsema said that Professional service agreements with Freese & Nichols Inc. (FNI) for engineering andj planning services are nearing their not- to- exceed  (DAVID. JONES, KIRA ILES, MIKE HALSEMA)  limits.  P5    REGULAR CITY COUNCIL MEETING  JUNE 11,2024 PAGE3  In January of 2024, a professional services agreement not to exceed $49,980 was entered into with Freese & Nichols for on call planning services.. As ofthe end ofN May, the not to exceed limit was met. Due to a vacancy in the Planning Department, FNI has been providing these services. Continued City planning functions cannot continue without the services of FNI, or the hiring of staff capable of In December of 2023, aj professional services agreement not to exceed $50,000 was entered into with Freese &1 Nichols for on call water, sewer, drainage, and facilities engineering services.. As of the end of May, services have not met the not to exceed amount, but are approaching thel limit. Staff! hasi identified possible Capital Improvement Projects (CIP) for the upcoming budget that are in need of engincering estimates. Financial Impact will be increased costs of $30,000 to the General Fund and $30,000 to the These proposed Service. Agreements are estimated toj provide staffa and Council with support through the end oft they year. David. Jones and Kira Iles of] Freese & Nichols Inc. were present at the meeting if Councilmember Rainer asked Mr. Halsema and Interim City Manager Hunti ift there would be a Mr. Hunt said that there would be a discussion regarding the organizational structure of the City and these positions and what would be appropriate for new or unfilled position from thej past. There was a brief discussion regarding hiring large firms such as Freese and Nichols Inc. for long term agreements and) Mr. Hunt said that could be discussed during the budget process. RESOLUTION 2024-63 and RESOLUTION 2024-64: Motion byl Barbara Burrow, seconded by Greg Casey, to approve amending engineering and planningi professional services agreements with] Freese & Nichols Inc. by $30,000.00 each respectively; all four voting "Aye", motion passed.  providing these services.  Water and Sewer Fund. anyonel had questions.  discussion in the future regarding aj plan for these vacant positions?  8) DISCUSSION AND] POSSIBLE ACTION REGARDING. AN AGREEMENT BETWEENTHE CITY OF GATESVILLE. ANDCONTRACTOR. MATTECH DE, LLC.FOR WASTEWATERI PUMP ANDI HAULS SERVICES FOR UNITED STATES ARMY FORT CAVAZOS (MIKE HALSEMA & Interim Deputy City Manager/Finance Director, Mike Halsema noted that this agenda item had changed dramatically: sincet thel last meeting. It will not be an Ordinance and willl be an agreement as recommended by the City Attorney and will bel between the City and MatTech DE, LLC. who willl be transporting the wastewater to Gatesville's wastewater treatment plant. The City! hast the right toi inspect and the right to refuse waste from Fort Cavazos and this agreement ends. August 1,2024. Wastewater Superintendent, Bobbyl Buster, said that therei is work being done on a barracks at] Fort Cavazos so the contractors are havingt tol bypass the sewer. line and arej pumping the wastewater intoa a frac tank into a truck that will transport it tot the wastewater plant. Mr. Buster noted that this wastei is nothing new and what is usually disposed ofbyl Fort Cavazos sot there willl be no need tol be inspected. Freese &) Nichols conducted: as study to determine the feest to charge per transport. There was a discussion regarding the frac truck/tank process, inspection process, and thej possibility of using this agreement template to accepti industrial organic waste from others. Mr. Buster advised against taking waste from other various places because of the possibility ofi introducing unknown wastei into Mayor Chumley said that Mr. Leo Corona signed up to speak ont this topic but Mr. Corona said that Mr.  BOBBY BUSTER)  Gatesville's plant.  Buster already answered his questions.  P6    REGULAR CITY COUNCIL MEETING  JUNE11,2024 PAGE4  RESOLUTION: 2024-65: Motion by Meredith Rainer, seconded by Aaron Smith, to approve the Resolution authorizing an agreement for accepting industrial organic waste onsite with MatTech. DE. 9) DISCUSSION REGARDING AN ORDINANCE OF THE CITY OF GATESVILLE REPEALING ORDINANCE 2018-04 AND ADOPTING Al DROUGHT CONTINGENCY PLAN Interim Deputy City Manager/Finance Director, Mikel Halsema said that this Drought Contingency Plan (DCP) has been reviewed by the City Attorney andj just] has minor changes so willj just be amending previous Ord. 2018-04 and willi not need to repeal. The agenda wording willl ber reworded for the second reading oft the Ordinance at the next meeting. The only amendments tot thel DCP will be changing Ft. Water Production Superintendent, Zeb Veazey, added that the Brazos River Authority (BRA) controls all the trigger points oft thel DCPI because the City is within their watershed. Thel BRA sets the stages of thel DCP and currently the City of Gatesville isi not experiencing any drought conditions. Mayor Chumley said thats some surrounding communities may still be under al DCP. just because they havei inadequate infrastructure and water storage because of growing populations. Mr. Veazey added thats some other water systems south of Gatesville are on other watersheds and their reservoirs are still ORDINANCE 2024-05-01: Motion by Aaron Smith, seconded by Greg Casey, toj pass Ordinance 2024- 05 to the second reading at the next scheduled Council Meeting; all four voting "Aye", motion passed. 10) DISCUSSION/ ANDPOSSIBLEACTION REGARDING PURCHASE OF TWONEWTRUCKS FOR WATER DISTRIBUTION, ANDAUTHORIZINGTHE INTERIM CITY MANAGER TOSIGN Interim Deputy City Manager/Finance) Director, Mike) Halsema reported that the City is currently leasing several vehicles through Enterprise. Two oft the 2022 Chevy 2500 4x4 crew cab Water Distribution trucks began usinga an, excessive amount ofc oil. They were using up to 5 quarts in a week, with no visible signs of1 leakage. Both were under warranty and were taken to a Chevrolet dealership for evaluation. The dealership said that they could not find anything wrong with the vehicles and produced documentation from corporate indicating the use of1 quart per 100 gallons off fuel was normal. Staff was concerned that the engines would burn up soon andt the warranty was close to expiring. Both vehicles had close to 30k miles on them. Staff contacted Enterprise to arrange for an early termination oft thel lease.' The vehicles bothl had positive equity, and were picked up by Enterprise. Staff1 has begun separation from Enterprise for leasing andi maintenance/fuel: services. The City currently lease 33 vehicles through Enterprise, accounting for the two returned in this memo. Staffhas begun transitioning toi inl house vehicle acquisition and: maintenance on. June 1. Staffis proposing thej purchase oft two replacement vehicles;1 There was al lengthy discussion ont the strategy of going back tol buying vehicles VS. leasing vehicles. Back in 2017 when the City started the lease plan with Enterprise Fleet Management (EFM), there was an enormous amount of aging fleet and thei mechanic at the time was not an Automotive Service Excellence (ASE) certified: mechanic. At that timel leasing servedi its purpose for the City. The City now has an ASE certified mechanic and also the City has purchased a maintenance program that! has a vehicle maintenance app that will allow employees to analyze their city vehicles and will be able to monitor when somethingi is wrong or it needs an oil change. The employee can then alert the City'sr mechanic whoi is going to take over the City's entire fleet maintenance program. Mr. Halsema noted that the Cityi is also switching backt tol Fuelman gas cards and transitioning off WEX as Fuelman syncs up with thei new maintenance: program which will update the city mechanics information on vehicles inl his computer.  LLC; all four voting "Aye", motion passed.  (1ST READING OF ORDINANCE: 2024-05)  (ZEB VEAZEY)  Hood tol Ft. Cavazos and changing the dates.  suffering from lack of rain.  ALL NECESSARY DOCUMENTS  (MIKEI HALSEMA)  Ford F1504 4x4 super cab, and 11 Ford F250 diesel 4x4 crew cab.  P7    REGULAR CITY COUNCIL MEETING  JUNE11,2024 PAGE5  Citys staff will soon put out al Request for Proposals for al backup that could covert the City's mechanici if he was on vacation ori ifthere was ever a scenario oft too many vehicles at one timet that needed maintenance or repair so all maintenance could be covered. The EFM maintenance program has become too expensive and hast tol be paid ifa vehicle had the oil changed or not. The City has about seventy (70) pieces ofe equipment that the city mechanic willl bei managing and staffi is working on getting all thet tools that the City mechanic will need. There are about thirty-three (33) EFM leased vehicles left. Financial Impact: Purchase one F150 4x4 Super cab at $44,512 and one F250 4x4 diesel crew cab at $59,813.12. The vehicles are priçed through the HGAC purchasing co-op contract. Bill Knight Ford isa vendor qualified under the HGAC contract and has provided the quotes for both vehicles. Anticipated delivery date is 12-26 weeks from order placement. Financing is proposed through Government Capital for 55 years, with annual payments of$24,749.10 at ani interest rate of5.974%. RESOLUTION: 2024-66: Motion byl Meredith Rainer, seconded by Greg Casey, to approve the purchase oft two replacement Water Production vehicles through Billl Knight Ford and financing through Government Capital and authorizing the Interim City Manager to sign all necessary documents; all four  voting' "Aye", motion passed.  11) DISCUSSION REGARDING FY24 MID-YEAR BUDGET UPDATE Year 2023-241 Mid -Year Budget (as ofMarch 2024). Topics highlighted" were:  (MIKE HALSEMA)  Interim Deputy City Manager, Mikel Halsema, presented al PowerPoint regarding an update of the Fiscal  General Fund: Revenues: Property Taxes are normal. thel FY.  Sales' Tax are on budget but don't have the Eclipse numbers until tomorrow. Rental Income increased YTD to 114% whichi is from the Civic Center. avehicle accident and also some eclipse revenues. administrating the Civic Center. Expenditures:  Licenses & Permits are up to 274% YTD mainly because ofl large projects in the first 2 quarters of Misc. Revenues: Isi increased partially because ofi insurance proceeds that the city received due to Inter fund Transfers: Thisi is an administrative fee for the Water & Sewer fund & also as small administrative transfer from the Hotel Occupancy Tax fund for the City's employee time for  Personnel Services: Bureau Veritas fees andj permits arei included. Court: All credit card processing fees arei implemented through court. Street: Operations and Maintenance is down because supplies are charged in water & sewer for thel Mill Street Phase 2 project that the street department is currently working on. Civic Center: ACi issues and proprietary toiletries prices havei increased.  Water and Sewer Fund:  Revenues & Expenses RE: Water: Are: normal for the mid-year timeframe. Capital Outlay appears tol be down buti is not. Every project was budgeted for the: full cost last year. American Rescuel Plan Revenues & Expenses RE: Sewer: Rate: structure was changed on thes sewer averaging for commercial and institutional customers so is averaged monthly. Residential sewer averages willl be Capital Outlay: Stillhouse Plant expansion is just nowi proceeding & full cost was budgeted. Airport: Researching possible replacement of fuel tank andt toj possibly offer. Jet A fuel also. Hopefully funded through grants. Looking to form an Airport Advisory Board. Special Revenue. Funds: MUSCO: light payment will be due October 1, 2024.1 Historical Preservation isi ini reference to1 thel Post Oak Preservations agreement. Debt Service Fund Revenue includes thel last  Act dollars were used for some oft these projects. recalculated and will see on April bills.  P8    REGULAR CITY COUNCIL MEETING payment oft the 20141 Bond payment. security comes from this fund. manage this department.  JUNE 11,2024 PAGE6  Municipal Court Security and' Technology Fund: Training & upgrades to computers or equipment for Cemetery Maintenance Fund: This is above budget. Willl bel lookingi into getting better software to General Capital Projects: Include the patch repair machine and sheepsfoot roller.  Citizen, Leo Corona, spoke on the budget and refer nced from the Texas Municipal League Handbook for Mayors and Councilmembers regarding expenditures and what may! have an effect on the budget and keeping citizens informed. Budget should contain a summary of the city financial conditions for the prior year. Should establish the scope and direction of the municipal services and checks and balances regarding objectives that have approved by the council and then brought back and briefed to council to show has stayed within the scope oft the objective. An example highlighted was thei implementation of Mayor Chumley said that going forward different projects and objectives will be reported to the Council and public. Council also requested to start getting the monthly permit information that used to be Interim Deputy City Manager Halsema, pointed out that anyone can go to the city website and go tot the Financial tab and see ClearGov Inc. information through March. There are a few projects with updates  the budget management software that council approved.  provided int the City Manager Report.  available as well.  12) CITYMANAGER REPORT (BRADHUNT)  Interim Cityl Manager, Brad Hunt, said that he will provide a monthly City Manager Report as requested and that this report isi intended as an overalll look at City of Gatesville operations from the City Manager's perspective. It willl be ai new: format, intended to concisely summarize the operations of each department within the city government and provide updates on current and future projects being undertaken by the city government. Its intended audiençe includes the City Council as well as all Weekly meetings with all Department Headsi in one room tos share concerns, communicate, and Site Visits at various city locations for personal observations of operations and needs of departments. Wastewater- Stillhouse WWTP Improvement project inl Phase 1, easement: resolution on SH 36 Street- Paving on Lovers Lanei is completed, Mill Street overlay is close to completion. Plan toi install gates 50 yards either side ofl low water crossing on! North Lovers Lane when future flooding occurs. Poliçe- Recruitment & staffing challenges, Alarm management implementation. Parks &1 Recreation- Parks] Master Plan and current conditions atl Brown Park and Faunt LeRoy Park. Staffi is reviewing proposals for assessment from two (2) firms regarding Faunt LeRoy Park damage.  community: members and stakeholders in Gatesville.  Highlights included: problem solve.  Department Updates & Projects were presented and discussed: regarding: Water Production- Generator. at the water plant intake, new boat Water Distribution- Hughes water tower rehabilitation, across from Walmart concerning the new car wash Fire- Recruitment & staffing challenges, City Pool/Athletics- Splash pad resurfacing Fitness Center- Indoor pool HVACI Repairs Library- HVAC issues and security cameras Civic Center- Offices space  Auditorium Assessment oft the auditorium, options for the future Airport- Future plans for future aircraft fuel & TxDOT guidelines Human Resources- Employee pay & ai future compensation study  Cemetery- Management procedures  P9    REGULAR CITY COUNCIL MEETING  JUNE11,2024 PAGE7  Building & Permits- Dissemination oft tasks to various firms: Bureau Veritas, Freese & Nichols Inc., Gatesville Lions Club gave City Manager gift cards to give to families affected byt the recent flood. Next Link Phase 3 (fiberi installation for internet)- Plans reviewed and approved, wille extend south on SH 36 from US 84, past FM 107 ands some east on FM 107; expect tol begin next month, Police Department new building options were discussed andj possibility of putting out a Request for Qualifications regarding aj project scope and concept for consideration by City Council. Regional Water Contracts- Process stilli ini motion to revise the outdated local wholesale water Mr. Hunti invited the Council to an employee picnic at the Sports Complex this Friday, June 14th, from Code of! Ethics was discussed at1 the last meeting tol have as an agenda item but didn't have enough information toj put on the agenda for a decision item just yet. Mr. Hunt said that he had done research andt the City Attorney had provided information what other cities] have done regarding a Code of Ethics -Ift ther main topic ofconcerni is that therel be a grievance process for city employees ift theyl have a Ifthe concern is more that there isj just a general process that anyone can: file a grievance. The City currently does notl have anl Ethics Codel but according to the City Attorey, elected and appointed officials are nonetheless governed by state ethics laws, most significantly Chapters 171 and 186 ofthe' Texas Local Govemment Code. Most often cities adoptt the Codes ofl Ethics and Code of Conduct as two (2) separate policies. The Code of Conduct sets forth general procedural provisions that will govern the conduct of meetings which the city already has, in a general format in the charter, andi in Tos specifically have sanctions for violation oft the procedures of elected officialsi is something that the City Attorey recommends be a charter amendment, which has to go before the voters since elected officials were voted in. Buti ifthec concern ist that employees below the rank of city manager or human resource director needt tol be ablet to air a grievance about someone at that level can be done by personnel policy or by ordinance as opposed to charter amendment. Ifiti is going to entail city management and city elected officials it would need tol be a charter amendment and go before the voters, andi ifiti is going to entail ani internal process by which employees can list grievances through and to the city council it Mayor Chumley said that the charter does need to bel brought up to datei ins several areas but thought that Councilmember Casey said that since therei is al Human Resource (HR) Director, an employee can go to that person and tell them their grievances and the HRI Director can go to the Department Head or City Manager to resolve, buti ifiti is al higher level; the employee should be able to come tot the Council with their grievances and Council goes to that higher rankingi person with the issues.. A clear chain oft the Mr. Hunt noted that the current City ofGatesville Employee Handbook already has a Complaint Procedure process: Any complaint of discrimination against the Cityl Manager shall bei made to the Human) Resourcel Director. The Human Resource Director, orl his/her designee, shall conduct an investigation oft the matter: reported. Thel Human Resource Director, or his/her designee, shall consult as necessary with the City'sl legal counsel. Findings of this investigation shall be reported tot the Mayor, who may then conduct additional review asl he/she deems necessary. Ift the Mayor finds thei report tol be reasonably supported, he/she shall promptly take corrective action. This only refers to discrimination but thei internal process could be amendedi to a see al list of"grievance(s) ofs serious nature".  Walker Partners, and others.  Laerdal- Project is proceeding customers. 10:00 a.m. untili noon.  Policy. Or:  There are several options to consider:  problem with high level city manager or city government personnel.  the rules oft thel Procedurel Policy that Council has already approved.  can be written as aj policy int the personnel policy or as an ordinance.  ani internal policy would suffice at this point.  grievance process needs to be clarified.  Mr. Hunt said that he will work further on this project.  P10    REGULAR CITY COUNCIL MEETING  JUNE 11,2 2024 PAGE 8  Budget: Mr. Hunt reported that the budget is ont track and that he and Interim Deputy City Managerl Finance Director, Mike Halsema, will conduct ind vidual meetings withl Department Heads in ther next couple of weeks. These meetings will determine what each department needs Vs. what they really want VS. what can bes afforded.. Al Long- Térm (5 year plan) for budget willl be discussed. With Council's input, this serves as one mainj planning guide for long-term provision ofs services, preparations for  growth, and overall direction oft the City of Gatesville. Upcoming Community! Events: July 4- City Fireworks beginning at 9:30 p.m. August 1-3- Rodeo September 20-22- Spurfest & Cruizin' Cruizers October 1-1 National Night Out October 26- Boozaar EXECUTIVE SESSION:  13) MAYOR CHUMLEY ANNOUNCED THAT THE CITY COUNCIL OF THE CITY OF GATESVILLE WILL CONVENE INTO A CLOSED EXECUTIVE SESSION AT 7:35 P.M. PURSUANTTOTEXAS GOVERNMENT CODE SECTION 551.074 ENSONNELMATTERSIO DELIBERATE THE APPOINTMENT. EMPLOYMENT. EVALUATION. REASSIGNMENT, DUTIES.DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, TOWIT: CITY MANAGER, INTERIM DEPUTY CITY MANAGER, AND CHIEF OFJ POLICE. 14) MAYOR CHUMLEY, ANNOUNCED THE END OF THE] EXECUTIVE SESSION AND  RECONVENED OPEN MEETING AT8 8:26 P.M.  15) DISCUSSION AND POSSIBLE ACTION RESULTING FROM DELIBERATIONS IN RESOLUTION 2024-67: Motion by Meredith) Rainer, seconded by Greg Casey, to continue the structure oft the City Manager, Deputy City Manager, and Chief ofl Police asi is andi revisit thet topic  EXECUTIVE SESSION.  towards the end ofAugust 2024; all four voting' "Aye", motion passed.  16) ADJOURN. MEETING ATS 8:271 P.M.THIS 1ITH DAY OFJ JUNE, 2024  ATTEST: Wendy Cole City Secretary  APPROVED: Gary M. Chumley Mayor  P11    Gatesville Spur Capital ofTexas  Agenda Item #7  CITY COUNCIL MEMORANDUM  Date: To: From:  June 25, 2024 Mayor & City Council  Mike Halsema, Interim Deputy City Manager  Agenda Item: Discussion regarding water production and transmission infrastructure  Information:  As part of the FY2024 CIP budget, an assessment oft the water production and transmission infrastructure was authorized. Freese and Nichols were contracted to conduct the assessment in November of 2023. Theyi identified over $68 million in infrastructure repairs and improvements needed for the water system. These repairs and improvements were ranked based on the condition and criticality of each project. This evening Kira lles with Freese and Nichols will present a summary of the assessment, and answer any  questions Council may have. Financial Impact: N/A Motion: N/A Attachments: Staff Contacts:  Freese and Nichols presentation to be distributed during meeting.  Mike Halsema, Interim Deputy Cityl Manager mhaemaerIeyIetk.on  P12    Gatesville Spur Capital ofTexas  Agenda Item #8 Date: To: From:  CITY COUNCIL MEMORANDUM  June 25, 2024 Mayor & City Council  Zeb Veazey, Water Production Superintendent & Brad Hunt, Interim City Mngr the Gatesville Code Of Ordinances, Chapter! 56' "Utilities", Article Vi, "Drought Contingency Plan" by amending Sections 56-183, 56-186, 56-188, And 56-189 as provided herein and readopting all Remainig Sections Of Article Vi; Providing A Conflicts Resolution Clause; provdingaseverabilty Clause; and Providing for an  Agenda Item: Discussion regarding an Ordinance of the City of Gatesville, Texas, amending  Effective Date.  Information:  The Texas Administrative Code, Title 30 Environmental Quality) Rule 288 stipulates that wholesale water suppliers develop five-year Drought Contingency Plan and sets the minimum elements of the plan. Al Drought Contingency Plan is a strategy or combination of strategies for temporary supply and demand management responses to temporary and potentially recurring water supply shortages and other water: supply emergencies. The City's current Drought Contingency Plan was adopted. July 10, 2018 and is contained int the Code of Ordinances, Minor changes to Ordinance 2024-05 were presented at the last meeting, as were recommended by the City Attorney, which just amended previous Ord. 2018-04 with no need tor repeal. The only amendments to the DCP were the agenda wording, change Ft. Hood to Ft. Cavazos and changing the dates. There have been no changes to the Ordinance since the last  Chapter 21 beginning with Article IV.  reading. Financial Impact: N/A Motion: meeting. Attachments: Ordinance 2024-05 Staff Contacts:  Imove to pass Ordinance number 2024-05 for the third and final reading to the next scheduled council  Zeb Veazey, Water Production Superintendent veeyPrateyllelx.com Brad Hunt, Interim City Manager bhunt@ratesyllet.com  P13    ORDINANCE NO. 2024-05  AN ORDINANCE OF THE CITY OF GATESVILLE, TEXAS, AMENDING THE GATESVILLE CODE OF ORDINANCES, CHAPTER 56 "UTILITIES", ARTICLE VI, DROUGHT CONTINGENCY PLAN" BY AMENDING SECTIONS 56-183, 56- 186, 56-188, AND 56-189 AS PROVIDED HEREIN AND READOPTING ALL REMAINING SECTIONS OF ARTICLE VI; PROVIDING A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING  FOR. AN EFFECTIVE DATE.  WHEREAS, as required by the' Texas Water Code and thei regulations oft the' Texas Commission on Environmental Quality ("TCEQ"), the City previously adopted a Drought Contingency Plan, which. is codified in Chapter 56, Article VIofthe ClysColeofOndinanes: and WHEREAS, in accordance with statutory requirement to: review, and as necessary, update and amend the City's drought contingency plan, City staff has presented and is recommending a revision to thej provisions of the Code of Ordinances containing the City's drought contingency WHEREAS, the City Council: finds it tol be ini thej public interest and fort the benefit oft thel health, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY SECTION1. The City of Gatesville Code of Ordinances is hereby amended by amending Chapter 56, "Utilities," Article VI, "Drought Contingency Plan" by amending section 56-183 "Public Education" and section 56-188 "Criteria for Initiation and Termination of Drought Response Stages" to delete all references therein to "Fort Hood" and replace those references with "Fort Cavazos." SECTION 2. The City of Gatesville Code of Ordinances is hereby amended by amending Chapter 56, "Utilities," Article VI, "Drought Contingency Plan" by amending section 56-186 "Application" to read in its entirety as follows:  plan as set forth herein; and  safety and welfare ofi its citizens to adopt the recommended changes;  OF GATESVILLE, TEXAS, THAT:  "Chapter 56 Utilities  Article VI Drought Contingency Plan  Section 56-186 Application  The provisions of this Plan shall apply to all persons, customers, and property utilizing water provided by the City of Gatesville. The terms "person" and "customer" as used ini the Plan set forth  P14    in this Article VI include individuals, corporations, partnerships,  associations, and all other legal entities."  SECTION 3. The City of Gatesville Code of Ordinances is hereby amended by amending Chapter 56, "Utilities," Article VI, "Drought Contingency Plan" by amending section 56-189 "Drought Response Stages" to read in its entirety as  follows:  "Chapter 56 Utilities  Article VI Drought Contingency Plan  Section 56-189 Drought Response Stages  The City Manager, or his/her designee, shall monitor water supply and/or demand conditions on a weekly basis and, in accordance with the triggering criteria set forth in Section 56-188 of this Plan, shall determine that a Drought Watch, Drought Warning, Drought Emergency, or Curtailment condition(s) exists and shall implement the following notification  procedures:  (1) Notification  a. Notification oft the Public: The City Manager or his/ her designee shall notify the public by means of: 1. publication in ai newspaper of general circulation, 2.. direct mail (utility bill) to each customer, 3. public service announcements, 4.. signs posted inj publicp places  b. Additional Notification: The City Manager or his/ her designee shall notify directly, or cause tol bei notified directly,  the following individuals and entities: 1.1 Mayor and: members of the City Council  2. Fire Chief  3. County Emergency Management Coordinator 4. County Judge & Commissioner(s)  Ordinance No. 2024-05.Page: 2  P15    5.TCEQ (required when mandatory restrictions are  imposed)  6.1 Major wholesale and commercia/nstitutiona. water users 7. Critical water users, i.e. hospital, nursing homes, and 8. Parks/street superintendents & public facilities managers Stage 1 Response (Drought Watch Conditions) a. Target: Achieve a voluntary five (5) percent reduction in use that would have occurred in the absence of drought b. Best Management Practices for Supply Management: Additional measures to be implemented directly by the City ofGatesville to manage limited water supplies and/or reduce water demand include reduced flushing of water mains and limited watering at City-owned parks and facilities. The City of Gatesville will consider initiating engineering studies to evaluate alternatives should conditions worsen. The City of Gatesville will consider initiating engineering studies to evaluate alternatives should conditions worsen. c. Voluntary Water Use Restrictions for Reducing Demand: Water customers are: requested to: 1.v voluntarily limit the irrigation oflandscaped areas to Sundays and Thursdays for customers with a street address ending in an even number (0,2,4,6or 8), and Saturdays and Wednesdays for water customers with a street address ending in an odd number (1,3,5,7or9 9), and to irrigate landscapes only between the hours of midnight and 10:00 a.m. and 8:00 p.m. toi midnight on 2. All operations of the City of Gatesville shall adhere to water use: restrictions prescribed for Stage 2 oft the Plan. 3. Water customers are requested to practice water conservation and toi minimize or discontinue water use for  Gatesville ISD  (2)  contingency measures.  designated watering days.  non-essential purposes.  (3) Stage 2 Response (Drought Warning Conditions)  Ordinance No. 2024-05.Page 3  P16    a, Target: Achieve a ten (10) percent reduction in use that would have occurred in the absence of drought contingency measures. b. Best Management Practices for Supply Management. Additional measures to bei implemented directly by the City of Gatesville to manage limited water supplies and/or reduce water demand include discontinued flushing of water mains and significantly reduced or discontinued irrigation of public landscaped areas. The City of Gatesville will consider implementing viable alternative water supply strategies. The City of Gatesville will consider implementing viable alternative water supply Water Use Restrictions for Demand Reduction. he following water use restrictions shall apply to all persons:  strategies.  1.  Irrigation of1 landscaped areas with hose-end sprinklers or automatic irrigation systems shall be limited to Sundays and Thursdays for customers with a street address ending in an even number (0,2,4, 6 or 8), and Saturdays and Wednesdays for water customers with a street address ending in an odd number (1,3,5,7or 9), and irrigation oflandscaped areas is further limited to thel hours of1 12:00: midnight until 10:00 a.m. and between 8:00j p.m. and 12:00 midnight on designated watering days. However, irrigation ofl landscaped areas is permitted at any timei ifit is by means ofal hand-held hose, a faucet filled bucket or watering can of five (5) gallons or less, or drip  irrigation system. 2.  Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle: is prohibited except on designated watering days between the hours of 12:00 midnight and 10:00 a.m. and between 8:00 p.m. and 12:00 midnight. Such washing, when allowed, shall be done with al hand-held bucket or a hand-held hose equipped with a positive shutoffnozzle. Vehicle washing may be done at any time on the immediate premises of a commercial car wash or commercial service station. Further, such washing may be exempted from these regulations ift thel health, safety, and welfare ofthe public is contingent upon frequent vehicle cleansing, such as vehicles used to  transport food and perishables.  Ordinance No. 2024-05,Page 4  P17    3.  Use ofv water to fill, refill, or add to any indoor or outdoor swimming pools, wading pools, or spas/hot tubs is prohibited except on designated watering days between the hours of12:00 midnight and 10:00 a.m. and between 8 p.m.  and 12:00 midnight. 4.  Operation of any ornamental fountain or pond for aesthetic or scenic purposes is prohibited except where necessary to support aquatic life or where such fountains or ponds are equipped with a recirculation system.  5.  Use ofwater from hydrants shall bel limited to firefighting, related activities, or other activities necessary to maintain public health, safety, and welfare, except that use of water from designated fire hydrants for construction purposes may be allowed only under written permission  from the City of Gatesville.  6.  Use of water for the irrigation of golf course greens, tees, and fairways is prohibited except on designated watering days between thel hours 12:00: midnight and 10:00 a.m. and between 8 p.m. and 12:00 midnight. However, if the golf course utilizes a water source other than that provided by the City of Gatesville, the facility shall not be  subject to these regulations.  7. 8.  All restaurants are discouraged from serving water The following uses ofwater are defined as non- (i) wash down of any sidewalks, walkways, driveways, parking lots, tennis courts, or other hard- (ii) use of water to wash down buildings or structures for purposes other than immediate fire (iii) use ofwater for dust control; (iv) flushing gutters or permitting water to run or accumulate in any gutter or street; and (v) failure to repair a controllable leak(s) within areasonable period after having been given notice directing the repair ofs such leak(s). Ordinance No. 2024-05,Page 5  toj patrons except upon request of the patron.  essential and are prohibited:  surfaced areas;  protection;  P18    (4) Stage 3 Response (Drought Emergency Conditions)  a.  Target: Achieve ai twenty (20) percent reduction in use that would have occurred in the absence of drought contingency Best Management Practices for Supply Management: Additional measures to be implemented directly by the City ofGatesville to manage limited water supplies and/or reduce demand include discontinued flushing of water mains, discontinued watering at City-owned parks and facilities and discontinued refilling/operation oft the City's outdoor and indoor swimming pools. The City of Gatesville will notify all major water consumers to: reduce consumption by discontinuing irrigation at facilities, and to limit water use to absolutely essential purposes (TDCJ facilities, Gatesville! ISD, hospital and nursing homes). The City of Gatesville will implement viable alternative water Water Use Restrictions for Demand Reduction: All requirements of Stage 2 shall remain in effect during Stage  measures.  b.  supply strategies.  C.  3 except:  SECTION 4. All other sections contained in Article IV "Water Conservation Plan" ofChapter 54 "Utilities" not otherwise amended by this ordinance remain unchanged SECTION 5. Should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, as amended hereby, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance, or the Gatesville Code of Ordinances, as amended hereby, which shall SECTION 6. An offense committed before the effective date of this Ordinance is governed by prior law and the provisions oft the Gatesville Code of Ordinances, as amended, in effect when the offense was committed, and the former law: is continued in effect for this purpose. SECTION7. This ordinance shall take effect immediately from and afteri its passage. DULY PASSED, APPROVED AND ADOPTED BY THE CITY COUNCIL OF THE CITY  and are hereby readopted.  remain in full force and effect.  OF GATESVILLE, TEXAS, AFTER A FIRST READING ON  2024, A  SECOND READING ON  2024, AND A THIRD READING ON THIS  THE.  DAYOF  2024.  Ordinance No. 2024-05.Page 6  P19    APPROVED:  GARY CHUMLEY, MAYOR  APPROVED ASTOI FORM:  ATTEST  Victoria W. Thomas, City Attorney  Wendy Cole, City Secretary  4855-4916-1159,V.1  Ordinance No. 2024-05.Page 7  P20    Spur Capital ofTesas Gatesuille  Agenda Item #9  CITY COUNCIL MEMORANDUM  Date: To: From:  June 25, 2024 Mayor & City Council Cody Lee, Interim Chief of Police (to be listed on Govdeals)  Agenda Item: Discussion and Possible Action to Approve Sale of Surplus Police Vehicle(s)  Information:  As part of the Fiscal Year 2022-2023 Budget, Council approved Capital outlay for three (3) new police vehicles and those vehicles were ordered in 2022. After extensive delays, the Police Department has received those ordered vehicles, still at the quoted 2022 pricing. With these newvehicles, the department has a surplus of older vehicles to dispose of. Out of the three vehicles, The City of Gatesville owns only one. Listing the one surplus vehicle on Govdeals.com would reduce the time and resources needed to decommission the police vehicle prior to sale. It can be stipulated that the sale of this vehicle must be to With Councial approval, we would list 1 vehicle now. This would be Unit 427,a 2017 Ford Explorer that is #421 a 2017 Ford Explorer and #414, a 2019 Chevrolet Tahoe with 55,634 miles, our former K-9 vehicle are leased with Enterprise, sO we would have to adhere to Enterprise Fleet Management guidelines on All are outfitted for police use with siren, lights, and police seating partitions. The police graphics have  another agency or a current LEO. inr need ofe extensive engine work.  selling these vehicles.  been removed from all three vehicles. Financial Impact: Proceeds from sale of vehicles. Staff Recommendation:  Staff recommends that the city council approve the listing and sale of surplus police vehicle Unit 427,a 2017 Ford Explorer Police SUV, wihappronimately90200 miles andi to dispose of the remaining 2 vehicles  ina accordance with Enterprise Fleet Management.  P21    Motion: I move to approve the listing on Govdeals.com to sell the surplus police vehicle Unit 427, az 2017 Ford Explorer Police SUV and to dispose of the remaining 2 vehicles in accordance with Enterprise Fleet  Management. Attachments:  Police Fleet Surplus Vehicles, 2024  Staff Contacts: Cody! Lee, Interim Chief of Police dlee@gatesviletk.com  P22    Attachment 1: Police Fleet Surplus Vehicles, 2024  MILEAGE MILEAGEE EST.  DEPT VEHICLEI INFO 02/03/23 3/6/2024 LPH UNIT# OFFICER VIN TRADE-IN, MARCH-APRIL 2024 FOR THREE (3) NEW TAHOE: SUV's  Lease ends Notes Equipment Notes 2022 SELLIN:2024 radion removed owned SELLIN:2024 SELLI IN2 2024, inop- printermount owned enginef fallure removed  2017Ford Utility Patrol Interceptor 2017Ford Utility Patrol Interceptor 2017FordUtility Patrol Interceptor  77,645 1314542 421 unassigned 103,529 1337872 426 Chris Mangham. 90,164 1337873 427 unassigned  radio removed,  TRADE-IN,. JUNE-JULY: 2024 FOR TWO (2) NEW DURANGO: SUV's Patrol 20190 ChevT Tahoe 43,770 54,396 1405013 414 Martinez Patro! Interceptor 91,752 104,889 1314541 428 unassigned  Anthony  SELLI IN2 2024, printermount  2024 K9Set-up 2022 SELLIN:2024  removed  2017FordUtlity  P23    2024 February  January 12 23456  March  S M T W TF S SMT W TFS SM1 TWTF S 78 910 11 12 13 45678910 3 4567 8 9 21222324252827 1819202 212 22 2324 24 25 26 272829_30  123 3  1 2 14 15 16  10 11 12 13 17 18 19 20 212 222 23  - -  14 15 16 17 18 19 20 111 12_13141 15 16 17  28 - 29 30 - 31  252 26 27 2829  31  April 123456  May  June  SM T W TF S SM T - W TF S SMT W TF S 78 8 91 10 11 12 13 5678 - 9 10 11 234567 8 21 22 2324.252627 19 20 212 22 . 23 24 25 232 24.25/262728-29  123 4  1  9 10  11 12 13 14 15 16 17 18 19 2021: 22  14 15 16 17 18 19 20 12 13 14 15 16 17 18  282930  26 27282930.31 August  30  July 123 456  September  SMTW TF S SHIWIF S S MT W TF S 7891011 - 12 13 45678 - 9 10 8 91 101 111 1213 14 14 15 16 17 18 19 20 1112 13 14 15 16 17 15 16 17 18 19_20 - 21 212223 24252627 1819202122 23 24 22232425-282728  123 1 23456 7  28293031  25262728293031 29_30 November  October 12 3 4 5  December  S MTWTF S SMT W TF S S MTWI TF F S 678 91 10 11 12 3 45678 9 8 910 11 1 1213 14 13 - 14 15 16 17 18 19 10111 12 13 14 15 16 15 16 17 18 19 2021 20212 22 23 24 2526 171 18 19 2021 22 23 22232425-282728  12 123456 7  2728293031  24 252 26272 2829 30 293031