Farmersville DISCOVER A TEXAS TREASURE FARMERSVILLE CITY COUNCIL REGULAR SESSION MINUTES May 28, 2024, 6:00 P.M. Council Chambers, City Hall 205 S. Main Street  I.  PRELIMINARY MATTERS  Mayor Overstreet called the meeting to order at 6:00 p.m. Council members Coleman Strickland, Terry, Williams, Ted Wagner; Mike Henry and Lance Hudson were in attendance. City staff members in attendance were City Manager, Ben White, City Secretary, Tabatha Monk; Finance Director, Daphne Hamlin, Police Chief, Marsha Phillips; Fire Chief Greg Massey (as well as members of the Farmersville FD), Warrant Officer, Rick Ranspot, Code Enforcement Official, Prayer was led by Code Enforcement Official, Tiffany Barber and the pledges Mayor Overstreet announced some days of interest on the City calendar, an Open House on Thursday, May 30th @6:00 -7:30 p.m. for the Farmersville Parks Master Plan and encouraged residents to come and share their ideas. He also brough attention to 2 City holiday closing days: June 19th for Juneteenth Freedom Day and July 4th for Independence Day. Mayor Overstreet also made note that Mayor Overstreet read into the record a Proclamation honoring Dr. Houston Larry Lane for his 48 years of dedicated service to Farmersville and the  Tiffany Barber and City Attorney, Alan Lathrom.  to the United States and Texas flags were led by Mayor Overstreet.  Audie Murphy Day will be celebrated June 14th and 15th. surrounding cities and wishing him well in retirement.  PUBLIC COMMENT ON AGENDA ITEMS (FORN NON-PUBLIC HEARING AGENDAI  No one spoke under this item.  City Council Minutes May 28, 2024    III. CITIZEN COMMENTS ON MATTERS NOT ON AGENDA  Darrell Rose spoke regarding concerns caused by storm drainage/trash on his property and 2 other neighbors properties caused by Lakehaven. Kristi Mondy spoke regarding an update of the Wellford School Project and letting everyone know of the upcoming Wellford School Project Kickoff on  Saturday, June 22nd from 10:00 a.m. = 1:00 p.m.  IV.  CONSENT AGENDA  Items in the Consent Agenda consist of non-controversia, or housekeeping" items required by law. Council members may request prior to a motion and vote on the Consent Agenda that one or more items be withdrawn from the Consent Agenda and considered individually. Following approval of the Consent Agenda, excepting the items requested to be removed, the City Council will consider and act on each  item sO withdrawn individually.  A. City Council Minutes (Special Meeting 05-14-2024) B. City Council Minutes (Regular Meeting 5-14-24)  C. Finance Report D. Public Works Report E. City Manager Report  Councilmember Henry requested items C and E (Finance Report and City Mayor Overstreet requested item D (Public Works Report) be pulled for Councilmember Strickland made a motion to approve items A and B (Special and Regular Meeting 05-14-24 Minutes). Councilmember Henry seconded the motion to approve. The motion was carried unanimously (5-0).  Manager Report) be pulled for discussion.  discussion.  After discussion, Councilmember Henry made a motion to approve items C, D, and E (Finance Report, Public Works Report and City Manager Report). Councilmember Hudson seconded the motion to approve.  The motion was carried unanimously (5-0).  V.  INFORMATIONAL ITEMS  These Informational Items are intended solely to keep the City Council appraised of the actions and efforts of the various boards and commissions serving the City of Farmersville. Council members who serve as a liaison to a particular board or  City Council Minutes May 28, 2024    commission may report to the City Council regarding that body's most recent and/or upcoming meetings and activities. Council members may also deliberate and/or request further information or clarification regarding any one or more of the items contained in this provision. City Council approval of, or action on, these items is not required or requested. No action shall be taken on any discussion under this Agenda Heading. Matters that require City Council action shall be considered and acted on only if an item related thereto is included in the Consent Agenda Consideration and discussion regarding the following matters, minutes and reports, which consideration and discussion may also include or pertain to individual items and projects set forth in such matters, minutes and reports, as well as related background information and plans for future completion, performance or resolution as may be necessary to understand such individual items and projects and the City's  or the Regular Agenda.  related operation: A. City Amenities Board  Possible Council Liaison Report: Councilmember Wagner advised no Possible Council Liaison Report: Councilmember Henry advised no FEDC Farmersville Economic Development Board (Type A) Councimember Williams advised no meeting.)  meeting.) meeting.)  B. C.  Farmersville Community Development Board (Type B)  D. Parks & Recreation Board  Possible Council Liaison Report: Councilmember Strickland advised no meeting but did give a public service announcement regarding the upcoming Open House Parks Master Plan meeting on Thursday, May 30th @6:00 p.m. Possible Council Liaison Report: Councilmember Hudson advised he was unable to make the meeting. The board did have a quorum and the items that were on the P&Z agenda are on tonight's City Council Agenda.) Possible Council Liaison Report: Councilmember Strickland advised there  to7 7:30 p.m. in the Council Chamber of City Hall.)  E.  Planning & Zoning Commission  F. TIRZ Board  was no meeting.)  VI. PUBLIC HEARNINGS AND/OR ORDINANCES  A. "Consider, discuss and act upon Ordinance, 0-2024-0528-001, regarding  TxDot obtaining 1.163 acres of land at Southlake Park."  Mayor Overstreet read the Ordinance into record.  City Council Minutes May 28, 2024    Mayor Overstreet opened the public hearing at 6:29 p.m. No one came forward to speak either for or against this item. Mayor Overstreet closed the public hearing at 6:29 p.m. Mr. White updated the Council regarding this item.  Councilmember Henry stated he knows TxDOT offered fair market value of the property but is the City able to negotiate that as well as the terms of the contract, or as itis a government entity are we told we have to take what Mr. White advised we will approach that after this public hearing process has been completed. Mr. Whtie will cover that with the Council at a future meeting, and yes, we are allowed to talk about those things.  they will give?  No action was taken.  VII. REGULAR AGENDA  A. "Consider, discuss and act upon a Facliues/Development Agreement between  Block 20 Apartments and the City of Farmersville. Mr. White updated the Council on this item.  David Brown, the developer of this project, spoke before the Council on this Councilmember Henry asked Mr. Brown, after approval what is his Mr. Brown advised he is ready to turn in his Final Plat. Mr. Brown stated he does not know the review time frame sO would have to defer to Mr. White on Jacob Dupuis, City Engineer, spoke before the Council and advised for next steps they would hold a preconstruction meeting to facilitate onsite improvements, which would also include offsite improvements. Mr. Dupuis did also remind that Council that according to our City ordinances we are not allowed to file a Final Plat until after all public infrastructure is completed. Mr. Lathrom advised that one thing the facilities agreement does is allow the Final Plat to move forward before all the improvements are completed based upon receipt of the performance bond that assures that those improvements will be made. Mr. Lathom advised this is standard procedure under the City's Councilmember Henry made a motion to approve the Facilities Agreement. Councilmember Wagner seconded the motion to approve the Facilities  item.  estimated start time on this project.  that.  Subdivision regulations.  Agreement.  The motion was carried unanimously (5-0).  City Council Minutes May 28, 2024    B. "Consider, discuss and act upon a Final Plat for Woodards Addition Phase 1 Mr. White updated the Council on this item. He advised the P&Z board unanimously approved this item at their meeting and there is a letter Mayor Overstreet confirmed this item tonight is only regarding Lot 6 and Lot Councilmember Henry advised his question is that on the plat Lob 6 looks Councilmember Henry advised the numbers for the lots are not adding up Counci/member Henry made a motion to deny this item until accurate calculations are presented to the Council. Councilmember Hudson seconded the motion to deny. The motion was carried unanimously (5-0).  located at BuckSkIn/Houston, Farmersville, Texas."  recommending approval from the City Engineer.  7of Phase 1.  to be zoned SF3 and Lot 7 looks to be zoned SF2. Mr. Dupuis advised they are both SF2 zoned.  consistently for SF2.  C. "Consider, discuss and act upon a Site Plan for Farmersville Market Center II Mayor Overstreet advised the Council does have a recommendation of approval letter from Dunnaway as well as the survey and a recommendation from the Planning and Zoning Commission for approval. Councilmember Henry confirmed that the location of this is between O'Reilly's Auto and the gas pumps at Brookshires. Mayor Overstreet confirmed with the City Engineer that this property is commercial and is also located within the Highway Commercial Overlay Mr. Dupuis confirmed there is a shared entrance to this property with O'Reilly's as well as another shared entrance on the south side. Councilmember Williams made a motion to approve the Site Plan. Councilmember Strickland seconded the motion to approve.  McDonalds, Farmersville, Texas.  District.  The motion passed unanimously (5-0). Development Fund Grant for Davis and Rike Street."  D. "Consider, discuss and act upon information regarding CDBG Community Mr. White requested that we delay this item until after item F has been E. "Consider and discuss a Presentation of TDA Form A1024 CDBG Section 3 Goals and Concepts as related to the CDBG Program and Grant Contract Number  discussed.  CDV21-0422."  Mrs. Monk updated the City Councl regarding this item.  City Council Minutes May 28, 2024    The Council was briefed that this presentation (TDA Form A1024 CDBG Section 3: Goals and Concepts as related to CDBG Program) was part of this The Councl acknowledged they did receive this information in their Council packets as well and they all read and acknowledged the contents.  grant requirement process. No action was taken.  F. "Consider, discuss and act upon the City of Farmersville receiving 2 bids for construction of TXCDBG Rike Street Improvement Project CDV21-0422, and City Council to consider awarding the lowest bidder to Anchor Contracting LLC for $587,690.00 for the base bid plus additional alternate items 1-7. Mr. Dupuis spoke to the Council regarding this item.  Mr. White advised the 1st bid item would cover Davis Steet south to Houston Street. The 2nd part of this covers Davis Street north of Murchison Street. Mr. Dupuis stated there was a base bid amount of $383,352.00; adding alternate bid $204,608.00; brings total project amount to $587,960.00. The total allowable construction funds for TDA are $328,400.00 grant funds are $275,900.00 and a city match fund of $52,5000.00. After talking with Ben, the engineers would like to recommend, if the Council is open to it, awarding the total project of $587,960.00. The total the City would be responsible for would be $312,060.00 with the $52,500.00 that was previously allocated as match funds and an additional $275,900.00 of what we are calling overage funds. Mr. Dupuis advised they have worked with Anchor Contracting in the City of Josephine, and they have good results from then, sO they feel this contractor has the experience and ability for this project. He also advised this project came down in cost from the first bid they submitted, and this is more in line with what they are seeing for cost of these road projects. The timeline per the grant is construction nearing completion is October to November 2024 and the grant contract period ends January 2025. Mayor Overstreet confirmed that this would be a 3-inch flex base and 6-inch Mr. Dupuis advised curb and gutter with concrete approaches to the City's Mr. White is recommending that between this year's budget and next year's Mr. Lathrom advised that the agreement may need to be tweaked a bit sO that we have a fiscal funding out clause in there and that we have the funds allocated in accordance with requirements of state law, because of  asphalt and there will be curbs. right-of-way line along that roadway.  budget we do the base bid item and the add alternate bid.  constitutional limitations.  City Council Minutes May 28, 2024    D. Continuation of "Consider, discuss and act upon information regarding CDBG Community Development Fund Grant for Davis and Rike Street."  Mayor Overstreet adjourned the Council into Executive Session at 7:01 p.m. to discuss section VII. REGULAR AGENDA items D, E and F oft the City Council agenda in accordance with Section 551.071 of the Texas Local Government Code to receive legal advice from the attorney. Mayor Overstreet reconvened from Executive Sesson at 7:06 p.m. Councilmember Henry made a motion to award the contract to Anchor Contracting LLC. In the amount of $587,690.00 contingent upon a budget amendment at the next Council meeting allocating those funds sO we meet  the requirements of the state. Councilmember Hudson seconded the motion. The motion passed unanimously (5-0).  G. "Consider, discuss and act upon a contract approving the purchase of a new 2024 Caterpillar 302. 7-07CR Hydraulic Excavator for the Public Works Department and approving the execution of a Lease-Purchase Agreement for the purchase of  said equipment.  Mr. White updated the Council regarding this item.  Daphne Hamlin, Finance Director, advised the Council this equipment will be covered under the City of Farmersville insurance policy and the City will not Mayor Overstreet asked for clarity what this piece of equipment will be used Mr. White advised this will be used by the electrical department if they are in a backyard situation. It is also used in tight quarters situations, small sewer and water situations where space is very tight or limited. This would not be used on streets unless they are working on a water or sewer issue underneath the Councilmember Henry made a motion to approve the ease/purchase of the  buy the insurance from Caterpillar.  for.  street.  Caterpillar 302 7-07CR Hydraulic Excavator. The motion passed unanimously (5-0).  Councilmember Wagner seconded the motion to approve.  H. "Consider, discuss and act upon appointments and reappointments of members to various City of Farmersville Boards and Commissions."  Doug Laube was appointed to the Economic Development Corporation Board Mat Crowder and Randy Rice were reappointed to the Economic Development Corporation Board for a second term. Councilmember Strickland seconded the motion.  (4A).  Councilmember Henry made a motion to appoint these 4A board members.  City Council Minutes May 28, 2024    The motion passed unanimously (5-0). Corporation Board (4B). Wagner as a no vote.  Tonya Fox and Dean Johnson were nominated for Community Development Councilmember Henry made a motion to appoint Tonya Fox to the 4B board. The vote to approve Tonya Fox passed 4-1 with Councimember Robin Edwards was reappointed to the Community Development Corporation Steve Caspari, President of the CDC came forward and advised Aaron Destefano is eligible for 1 more term as when he came to the board, he came int to fill someone's unexpired term, therefore, he eligible for 1 more term. Mrs. Monk will verify this information and bring this back to the next City Mike Mayo and Chris Simons were appointed to the Building and Property Casey Hart and Justin Bates were appointed for a second term to the Building Councilmember Henry made a motion to appoint the Building and Property  Board (4B) for her first full term.  Council meeting. Standards Board.  and Property Standards Board. Standards Board members.  Councilmember Hudson seconded the motion. The motion passed unanimously (5-0).  Nor nominations for the Planning and Zoning Commission at this time as there Adam White can continue to serve on the commission until a replacement has Janie Torres and Darla Coburn were both appointed to serve 2nd terms for the Councilmember Henry made a motion to appoint these Amenities Boards  are no applications that were turned in for this commission.  been found. City Amenities Board.  Mary Sue Wells was appointed to the City Amenities Board.  members.  Councilmember Wagner seconded the motion. The motion passed unanimously (5-0).  The Parks and Recreation Board will be assigned at a future meeting after interviews with the applicants have taken place. (Applicants: Rebecca Stephens, Lynn McCrary, Dean Johnson and Cheynne Ostrum). Jim Foy was reappointed for a second term on the Tax Increment Councilmember Henry made a motion to reappoint Jim Foy to the TIRZ  Reinvestment Zone Board.  board.  City Council Minutes May 28, 2024    Councilmember Hudson seconded the motion. The motion was approved unanimously 5-0). will be reappointed to the TIRZ Board.  Mrs. Monk was given direction to contact Collin County and see if Chris Hill We will not be appointing positions to the Historical Preservation Board at this Councilmember Henry made a motion to appoint Craig Overstreet to the Northeast Texas Trails Board,Councimbmer Williams seconded the motion. Councilmember Henry made a motion to reappoint Benny Mondy to the  time.  The motion passed unanimously (5-0). Texoma Housing Partners Board. Councilmember Wagner seconded the motion. The motion passed unanimously (5-0).  I. "Update and discussion regarding drainage improvements at. J.W. Spain Mr. White updated the Council regarding this item and advised them it is recommended to place a retaining wall. A timeline to finish this would be June Mayor Overstreet advised there are many needs for Spain Complex, but the most critical need is to get the fields in playing order by the fall.  Complex."  6th.  Mr. Dupuis spoke to the Council regarding this item.  No action was taken.  J. "Consider, discuss and act upon safety concerns regarding the Farmersville Mr. White updated the Council regarding this item. He advised the project Mr. White advised the orange netting is still up at this time. He advised the Council to bring this item back at a future meeting when we get the recommendation from the museum board on finishing the entrance area. Mr. White is waiting for one more letter indicating the safety of the Heritage  Heritage Museum."  was installed meeting all the safety requirements.  Museum. No action was taken.  VIII. ITEMSTOI BE PLACED ON FUTURE AGENDAS  Councilmember Hudson: Update regarding Code Enforcement items. Councilmember Wagner: Request update on Code Enforcement issues such as Councilmember Williams: Request information from Code Enforcement as well.  abandoned buildings, permits, high grass, etc.  City Council Minutes May 28, 2024    IX.  ADJOURNMENT  Mayor Overstreet adjourned the meeting at 7:54 p.m.  APPROVE:  LyOmkek Craig Overstreet, Mayor  Secretary  FARME  de  SVx3L  City Council Minutes May 28, 2024