CITY OF SANTA FE SPECIAL MEETING SANTA FE CITY COUNCIL MAY23, 2024 6:00 P.M. COUNCIL CHAMBERS 12002 HWY. 6, SANTA FE, TEXAS  MINUTES  Ther meeting was called to order at 6:00 p.m. by Mayor Bill Pittman.  Roll Call:  Present:  Mayor Bill Pittman Mayor Pro Tem Brandon Noto Councilmember Ronald Bubba" Jannett Councilmember John Dickerson Councilmember Dana Marks Councilmember Jason O'Brien, excused  Absent:  Business:  1. Presentation and discussion: Preliminary outlook for the City's budget for Fiscal Year 2024-2025, Finance Director Rudy Zepeda presented the Council with an itemized table detailing each department head's requests along with the overall combined amount of the requests. As requested by Council in a past meeting, department heads will present their requests to the Council and explanations on any increases from this year's budget. Mr. Zepeda went through the requests oft the Administration and Accounting departments and said there are two major changes from the previous year, payroll and special services (accounting, audit, and tax services). For many! years, the Accounting andt taxes have been combined as onei ini the! 502 department, and Accounting and Administration departments combined in the 501 department. Staff proposes separating Accounting and Administration so that Administration would be 501 department and all Accounting would bet the! 502 department, to have a better understanding of the departments' supplies and personnel services for each of the two different departments. Mr. Zepeda added that personnel training still needs to bei included and once it has been calculated Community Services Director Georgia Carmack (503 department) went through the requests for the Community Services department. There has been an increase in the totals from previous years. The increase consists of new computers, personnel services (shirts, boots, and safety vests), and postage. Mayor Bill Pittman asked if the costs for the contracted engineer had been included in the department totals. Mr. Zepeda explained iti is not reflected in this calculation. City Manager Alun Thomas gave a brief description of the services the engineer provides to the City, as there were some questions from the Council. Ms. Carmack went through the Park Board expenses and explained there is a slight increase, for the purchase oft t-shirts for the board members to wear during events. Mr. Zepeda went over the totals for maintenance (528 department), which is a combined total for all the facilities'  including a recap of requests for expenditures in the Capital Improvement Plan  itwill be reflected ini the totals.  utilities, maintenance and repairs, fleet maintenance, and fuel.    Minutes (cont) 5/23/2024 Page 2of2  Streets Superintendent Billy Creppon (509 department) let Council know that his combined total is lower than last year's budget, which is due toi fewer roads being paved and thet facility maintenance costs moving tot the combined facility account (528 department). Mr. Creppon and Council discussed upcoming roads to be paved and the Fire Marshal Ramon Coven (506 department) went through his proposed requests and explained that most oft the requests are one-time purchases. There was al list oft the requests displayed fort the Council to view. Councilmember Noto asked why there were "buffer" amounts for each item, Mr. Coven explained he added the buffer amounts as the cost may increase before the budget is approved. Councilmember Noto expressed his concerns about doing SO as it could prevent another department from getting what it needs. Mr. Zepeda said that he does place a 1% cost Mr. Zepeda told Council that there would not be enough time to discuss the Police Department that originally anticipated and the remainer of the departments will be presented at the next budget workshop. Mayor Bill Pittman let everyone know that there will be a brief recess in the meeting while the Council relocates to Administer the Statements of Officer and Oaths of Office to newly elected members of Council; hear Once at the dais, Mayor Bill Pittman informed everyone that the swearing-in would: start with the swearing-in of the new! Mayor Brandon Noto, who willl be sworn inl by Constable Paull Edinburgh. Following that, Councilmember Rusty Schroeder, to be sworn in by Bill Pittman; Councilmember Ryan McCamy, to be sworn in by Bill Pittman; and then Bill Pittman concluded by saying ith has been an honor to represent the City for the past 8 years, and expressed his gratitude to the City staff for making the citizens feel welcomed and treating everyone fairly. He let the new Council Motion by Councilmember Jannett to adjourn. The motion passed and the meeting adjourned at6:54 p.m.  American Rescue Plan Act (ARPA) funds that will contribute to the funding of the work.  buffer towards every budget for reasons such as inflation.  the dais.  remarks from outgoing members of Council  Councimember Bubba Jannett, to! be sworn in by wife, Julie Jannett.  know he looks forward to seeing it move forward with the City.  ATTEST:  324  Chgt