FAIRVIEW TOWN COUNCIL MEETING MINUTES MAY7, 2024  The Town Council met in regular session on May 7, 2024 at 6:00 PM at 372 Town Council present: Mayor Henry Lessner and Mayor Pro Tem John Hubbard, and Councilmembers Rich Connelly, Ricardo Doi, Larry Little, and Ken Logsdon.  Place, Fairview, Texas.  Council absent Council Member Gregg Custer.  Staff present: Town Manager, Julie Couch; Assistant Town Manager Adam Wilbourn; Town Attorney, Clark McCoy; Town Engineer, James Chancellor; Planning Manager, Israel Roberts; Fire Chief, Jeff Bell; Police Chief, Chris Chandler; CFO Steven Ventura; HR Director, Whitney Casey; Communications and Marketing Manager, Karin Mayor Lessner called the meeting to order at 6:00 PM and declared a quorum was At 6:00 p.m., the Council adjourned into executive session in accordance with the Texas  Anderson; and Town Secretary, Joshua Stevenson.  present.  Government Code:  A. Section 551.071 -1 to consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code including CPDD development improvements, ordinances, agreements and financing; contracts for services; town property and infrastructure; administrative matters; drainage matters; town regulations; religious land uses; transportation B. Section 551.072 discuss or deliberate the purchase, exchange, sale, lease, or value of real property, acquisition of right-of-way, easements, or land. C. Section 551.074 Personnel - appointment of members of all non-advisory D. Section 551.087 -1 to discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the Town of Fairview has received from a business prospect that the Town seeks to have locate, stay, or expand in or near the territory of the Town of Fairview and with which the Town is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). Proposed commercial/retail  matters; state law review and compliance.  boards and commissions.    developments.  Mayor Lessner called the regular session to order at 7:34 p.m. and invited everyone to There were 10 members of the public present in the audience when the meeting was  stand for the Pledge of Allegiance and the Texas State Pledge.  called to order. 1. Call to Order  Mayor Lessner called the regular session to order at 7:34 p.m. There were ten (10) members of the public present in the audience.  2. Pledge of Allegiance: U.S. and Texas Flags  Mayor Lessner invited everyone to stand for the Pledge of Allegiance and the  Texas State pledge. 3. Administer Oaths of Office  a. Administer the Oaths of Office for Town Council Seats 4 and 6 The Town Secretary administered the Oaths of Office to Larry Little for Town Council Seat 4 and John Hubbard for Town Council Seat 6. 4. Annual Election for a Mayor Pro Tem of the Town Council  a. Consider, discuss, and take any necessary action on the election of a Mayor  Pro Tem  Mayor Lessner called for this item. The Council had discussion.  Council passed the motion by Councilmember Logsdon, seconded by Councilmember Doi, to elect John Hubbard has the Mayor Pro Tem of the Town  Council in a vote of Yes 6, No 0. 5. Proclamation and Information Sharing  a. Proclamation for Professional Municipal Clerks Week  Mayor Lessner declared the week of May 5th through 11th, 2024 as Professional  Municipal Clerks Week.  6. Citizen's Comment (for Non-Public Hearing Items)    Mayor Lessner called for Citizen's Comments. There were none when called for. Mayor Lessner closed citizen's comments.  7. Consent Agenda  Mayor Lessner called for the Consent Agenda.  Council passed the motion by Councimember Connelly, seconded by Mayor Pro Tem Hubbard, to approve the Consent Agenda in a vote of Yes 6, No 0.  The following items were approved:  a. Approve the minutes of the. April 2, 2024, Regular meeting of the Town Council b. Approve an Interlocal Agreement with Collin County for shared expenses on C. Approve an Interlocal Agreement with the City of Allen for water service for the  repairs for roads that share City/County maintenance  Creekwood Addition Replat  8. Reports from Staff  Mr. Ventura reviewed the Monthly Financial Report and the Quarterly Financial Police Chief Chandler reviewed the Monthly Police Report - Period ending April 30, Fire Chief Bell reviewed the Monthly Fire Report - Period ending April 30, 2024.  Report - Periods ending March 31, 2024  2024.  Mr. Chancellor provided an update on construction projects.  Mr. Holmgren reviewed the monthly code enforcement report for February, March,  and April 2024. 9. Public Hearings  a. Conduct a public hearing to consider, discuss and take action on a request for approval of a Conditional Use Permit (CUP) for an accessory structure. The 2.13-acre lot is located at 1370 Camino Real and is zoned for a (PC) Planned Center District. Owner/Applicant: Jack and Tamara Gregory.  Mayor Lessner called for the item.  Mr. Roberts spoke regarding this item. Staff recommended approval. The Council and staff had discussion regarding this item.    Mayor Lessner opened the public hearing. The applicant spoke regarding this item. Mayor Lessner closed the public hearing.  Council passed the motion by Councimember Doi, seconded by Councilmember Connelly, to approve an ordinance granting a Conditional Use Permit (CUP) for an accessory structure at 1370 Camino Real in a vote of Yes 6, No 0.  b. Conduct a public hearing to consider, discuss, and take any necessary action on a request for approval of Major Warrants to accommodate the development ofa one-story office building. The 1.12-acre site is located at 350 Highway 5 and is zoned for the (CPDD) Commercial Planned Development District with the Urban Transition sub-district. Application: Casey McBroom, Cross Engineering representing owner Jonathan and Gail Bentley  Mayor Lessner called for the item.  Mr. Roberts spoke regarding this item. Staff recommended approval. The Council and staff had discussion regarding this item. Mayor Lessner opened the public hearing. The applicant spoke regarding this item. Mayor Lessner closed the public hearing.  The Council and staff continued discussion regarding this item.  Council passed the motion by Councimember Doi, seconded by Councimember Logsdon, to approve an ordinance granting Major Warrants with a nature conservation easement located at 350 Highway 5 in a vote of Yes 6, No 0.  10. Action/Discussion Items  a. Consider, discuss and take action on a request for approval of a Minor Final Plat of the Immanuel Lutheran Church Addition. The 4.8-acre tract of land is located at 301 Country Club Road and is zoned for the (RE-1) One-acre Ranch Estate District and the (PC) Planned Center District. Applicant: Jeannette Grazioli, trustee of the Immanuel Lutheran Church.  Mayor Lessner called for the item.  Mr. Roberts spoke regarding this item. Staff recommends approval.    The Council and staff had discussion regarding this item.  Council passed the motion by Councimember Logsdon, seconded by Councilmember Connelly, to approve a Minor Final Plat of the Immanuel Lutheran Church Addition located at 301 Country Club Road in a vote of Yes 6, No 0. b. Consider, discuss and take any necessary action on a request for approval of aF Preliminary Plat oft the Orr Road Estates. The 19-77-acre site is located at the southwest corner of Stacy Road and Orr Road (FM 317) and is zoned for the (RE-2) Two-acre Ranch Estate District. Applicant: Michael Westfall, Westfall Engineering representing owners Brian and Janna Jarvis  Mayor Lessner called for the item.  Mr. Roberts spoke regarding this item. Staff recommends approval. The Council and staff had discussion regarding this item.  Council passed the motion by Councimember Doi, seconded by Mayor Pro Tem Hubbard, to approve a Preliminary Plat of the Orr Road Estates with the specific conditions of deed restrictions to the extent that it protects the existing drainage pattern, and the condition that the Town engineer to review and approve the deed restrictions and keep the recorded document once filed with the County in a vote of C. Consider, discuss and take any necessary action on a request for approval of aR Replat of the Creekwood Addition. The 28.4-acre tract of land is located at the southwest corner of Stacy Road and Country Club Road and is zoned for the (RE-1) One-acre Ranch Estate District. Applicant: Brock Corbett, Kimley- Horn & Associates, representing owners Creekwood United Methodist Church Mayor Lessner recused himself from this item and abstained from the vote.  Yes 6, No 0.  Mayor Pro Tem Hubbard called for the item.  Mr. Roberts spoke regarding this item. Staff recommends approval. The Council and staff had discussion regarding this item.  Council passed the motion by Councimember Logsdon, seconded by Councimember Little, to approve a Replat of the Creekwood Addition in a vote of d. Consider, discuss, and take any necessary action on setting a date for Budget  Yes 5, No 0, Abstained 1. Worksession  Mayor Lessner called for the item.    Ms. Couch spoke regarding this item.  The Council and staff had discussion regarding this item.  The Council decided to hold the budget work session on June 17, 2024, starting at  3p.m.  11. Council and Staff Comments  Mayor Lessner called for and Council and Staff Comments.  There were none  13. Adjourn  Mayor Lessner adjourned the meeting at 9:12 p.m.  These minutes were approved by the Town Council on June 4, 2024.  APPROVED:  ATTEST:    Be fs  Town of Fairview, Texas