CITY OF PINEY POINT VILLAGE CITY COUNCIL Aliza Dutt, Mayor Michael Herminghaus, Council Position1 Dale Dodds, Council Position 2 Joel Bender, Council Position 3, Mayor Pro Tem Margaret Rohde, Council Position 4 Jonathan C. Curth, Council Position 5  PROVISIONAL COUNCIL CHAMBERS 201 KINKAID! SCHOOLE DR. HOUSTON, TEXAS77024 Robert Pennington, City Administrator David Olson, City Attorney Phone (713)7 782-0271 wwdtyopnepont.com  TEXAS  THE CITY OF PINEY POINT VILLAGE REGULAR COUNCIL MEETING MONDAY, ,JUNE 24, 2024 6:00 PM  NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF PINEY POINT VILLAGE WILL HOLD A REGULAR COUNCIL MEETING ON MONDAY, JUNE 24, 2024, AT 6:00 P.M. LOCATED AT 201 KINKAID SCHOOL DR, HOUSTON, TX 77024, TO DISCUSS THE AGENDA ITEMS LISTED  BELOW.  DECLARATION OF QUORUM AND CALL TO ORDER  II. PLEDGE OF ALLEGIANCE  III. CITIZENS WISHING TO ADDRESS COUNCIL - Any person with city-related business may speak to the Council. In compliance with the Texas Open Meetings Act, ifar member of the public comments or inquires about a subject that is not explicitly identified on the agenda, amember of the Council or a. Staff Member may only respond by stating specific factual information or reciting existing policy. The City Council may not deliberate or vote on the  non-agenda matter. IV. NEW BUSINESS May 28, 2024.  1. Consideration and possible action on approval of the Council Meeting Minutes held on 2. Consideration and possible action on the Memorial Villages Police Department.  a) Update on activities. b) MVPD 2025 Budget. c) E-Bicycles (ORD 2024.04). a. Update on activities. b. VFD 2025 Budget. VFD Financials. d. VFD Agendas & Minutes. a. July 4th Parade.  3. Consideration and possible action on the Village Fire Department.  4. Consideration and possible action regarding the Mayor'sMonthly Report.    CITY OF PINEYI POINT VILLAGE  COUNCIL AGENDA  5. Consideration and possible action regarding the City Administrator's Monthly Report,  including but not limited to: a) Financial Related Items  Financial Report-N May 2024. ii. Property Tax Report. ii. Disbursements (greater than $10,000). b) Temporary Space Amendment - 7660 Woodway Suite 593 C) Update on Current Specific Use Permit Projects. d) Country Squire Gateway Easement Proposal. appointment to the Planning and Zoning Commission.  6. Consideration and possible action regarding a resolution (RES 2024.05-H), the 7. Consideration and possible action on quotes fori the revisions of7S Smithdale Estatesstorm 8. Consideration and possible action on quotes for installing gravel at the Wilding Lane 9. Consideration and possible action on quotes fori the removal of existing school zone: signs. 10. Consideration and possible action on the HDR proposal for engineering services for the  inlet grates.  turnout and removing broken curbs.  Chuckanut project.  11. Consideration and possible action on the Engineer's Report.  12. Discussion on the overview of Piney Point Village's 2025 fiscal year budget.  13. Discuss and consider possible action on any future agenda items, meeting dates, and  similar matters.  a) City Holiday - Thursday, July 4, 2024. b) Beautification Meeting - Monday, July 8, 2024. c) Engineering Meeting Wednesday, July 10, 2024. d) Regular Council Meeting - Monday, July 22,2024.  V. EXECUTIVE: SESSION  14. The City Council will now hold a closed executive meeting pursuant to the provision of Chapter 551, Texas Government Code, in accordance with the authority contained in:  e) Section! 551.071- Consultation with City Attorney. f) Reconvene into an open session.  15. Consideration and possible action on items discussed in the Executive Session.  VI. ADJOURNMENT    CITY OF PINEYI POINT VILLAGE CERTIFICATION  COUNCIL AGENDA  Icertify that a copy of the June 24, 2024, agenda of items to be considered by the Piney Point Village City Council was posted in a place convenient tot the publico onJ June 21, 2024,incompliance  with Chapter 551 of the Texas Government Code.  Olv  RLZE  Robert Pennington City Admnistzator/Chyseretn,  In compliance with the Americans with Disabilities Act, the City of Piney Point Village will provide reasonable accommodations. for persons attending City Council meetings. This facility is wheelchair-occessible, and accessible parking spaces are available. To better serve you, your requests should be received 48 hours before the meeting. Please contact Robert Pennington at 713-230-8703. The City Council reserves the right to adjourn into a Closed Executive. Session at any time under the Texas Government Code, Section 551.071 to consult with an attorney.    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: City Council  FROM: R. Pennington, City Administrator  MEETINGI DATE: June 24, 2024  SUBJECT: Consideration and possible action on approval of the Council Meeting  Minutes.  Agenda Item: 1 Informational Summary  The following is the draft ofminutes from the regular council meeting held on May 28, 2024. The practice of approving minutes at the following meeting allows for corrections while events are recent, formalizes them as the official record in a timely manner, supports legal compliance and accountability, and aligns with principles of effective meeting management and governance.  Recommendation  Staff recommends approving minutes from the council meeting on May 28, 2024.    MINUTESOFACITY OFPINEYI POINTVILLAGE REGULAR COUNCIL MEETINGTUESDAY,MAY28,2024,600  P.M. ATECCLESIA CHURCH, 325PINEY POINT ROAD,PINEY POINT VILLAGE, TEXAS.  Councilmembers Present: Aliza Dutt, Michael Herminghaus, Dale Dodds, Joel Bender, Jonathan City Representatives Present: Bobby Pennington, City Administrator; David Olson, City Attorney; James Huguenard, Police Commissioner; Solace Southwick, Police Commissioner; Ray Shultz, Police Chief; Henry Kollenberg, Fire Commissioner; Howard Miller, Fire Chief; Joe Moore, City Engineer; Annette Arriaga, Building Official Director; Michelle Yi, Finance Director.  Curth, and Margaret Rohde.  CallToOrder  At6:01 p.m., Mayor Dutt declared a quorum and called the meeting to order. Council led thel Pledge of Allegiance to the United! States of America Flag.  II. Pledge of Allegiance  III. Citizens Wishingto Address Council  During the Council meeting, Councimember Herminghaus (Raintree), speaking as a concerned citizen, brought up the issue of homelessness. He mentioned an incident involving al homeless person who had used a stolen shopping cart and was found sleeping in the park. He urged the Council to consider proposing an ordinance to address Zeb Nash (Wilding) commended the mayor, police, andi fire chiefs for their response during the disaster. He suggested that the city post al list of contractors for residents to reference in cases of debris removal or home repair following a disaster. Laura Horn (Oaklawn) expressed her appreciation and communication with the city during  overnight camping in the parks.  the disaster.  There were no further requests addressed to Council.  IV. Public Hearing  1. Public Hearing on the Specific Use Permit Request for Extended Hours at Memorial Drive Elementary School, 11202 Smithdale Road. Spring Branch Independent School District is seeking approval from the Planning and Zoning Commission and City Council to extend its work hours within the city. This extension is necessary to provide additional time for the builder, Marshall Construction, to meet the  crucial timeline for the final completion of Memorial Drive Elementary School.  Mayor Dutt opened the public hearing at 6:08 PM to allow the public to provide comments, testimony, or opinions on a proposed plan for Marshall Construction and Spring Branch  Independent School District to extend its work hours at MDE. No one requested to address the council after the call. Mayor Dutt closed the hearing at 6:10 PM.  V. New Business  2. Consideration and possible action on an ordinance (ORD 05.2024-D) related to amending the Specific Use Permit Request for extended hours at Memorial Drive Elementary School, 11202 Smithdale Road.  Geoff Bay (SBISD) and Travis Strickland (SBISD) presented information and addressed inquiries regarding the project timeline. Mr. Bay stated that the project is on schedule, only The city received a letter from Jacqueline Wright (Wexford) regarding "extra hours" at MDE. City officials met with Ms. Wright, who firmly stated that she did not agree to extended work on Sundays within the village. The redline draft presented in the council packet addressed many Ap proposed amendment to the ordinance has been presented, delineating the recommended work hours as follows: Monday through Friday from 6:00 am to 10:00 pm, Saturday from 6:00 am to 10:00 pm, and no work on Sunday. It is stipulated that no exterior work or construction activities shall take place outside the school building, irrespective of the noise level generated.  requesting additional time for unknown delays, such as the recent storm.  of her other concerns.    Furthermore, all vehicles are required to be parked on resident-only streets, and all worker breaks musto occur within the confines oft thel building. Itisr mandated that all lights be deactivated by the conclusion of the Extended Hours period. Additionally, the workforce is to oversee adherence to the stipulated work hours and noise levels. Iti is proposed that fines be doubled. Councilmembers Bender and Curth led a discussion that the council reassess the timeline in July, to decide whether to extend the extended hours through September. After further deliberation, it was also made clear that the current ordinance will remain unchanged from the presented redline. However, an update is to be provided due to the time and notice required to Councilmember Bender proposed approval of an ordinance (ORD. 2024.05-D) to modify the Specific Use Permit Request for extended hours at Memorial Drive Elementary School; as part of the proposal, SBISD is to present a status of extended hours requirements at the July  make any amendments to the ordinance.  council meeting. Seconded by Councilmember Dodds. AYES: Herminghaus, Dodds, Bender, Rohde, and Curth.  NAYS: None. The motion carried.  After the action, Councilmember Rohde inquired about the Temporary Certificate of Occupaney/rcOstaus to complete thei final landscaping. Attorney Olson confirmed that any topography requirements would be treated like any other TCO issue and would not impede  the occupation of the facility.  3. Consideration and possible action on approval of the Council Meeting Minutes for; a) Regular Session Meeting Minutes held on April 15, 2024; b) Special Session Meeting Minutes held on May  14, 2024; and c) Special Session Meeting Minutes held on May 20, 2024.  Councilmember Herminghaus requested that May 20 minutes reflect on exploring the Councimember Herminghaus moved to approve the Council Meeting Minutes for; a) Regular Session Meeting Minutes held on April 15, 2024; b) Special Session Meeting Minutes held on May 14, 2024; and c) Special Session Meeting Minutes held on May 20, 2024, as presented with the inclusion of Council's discussion in exploring underground utilities. Bender seconded  feasibility of converting utilities to underground infrastructure.  the motion. NAYS: None. The motion carried.  AYES: Herminghaus, Dodds, Bender, Rohde, and Curth.  4. Hear and accept the City of Piney Point' Village's annual financial report and audit presentation for  fiscal year 2023 by independent auditor BrooksWatson & Co.  Luis Breedlove from Brooks-Watson delivered the presentation. The city received an Councilmember Bender motioned to accept the annual financial report. Herminghaus  unmodified or clean opinion. seconded the motion. NAYS: None. The motion carried.  AYES: Herminghaus, Dodds, Bender, Rohde, and Curth.  5. Consideration and possible action on the Memorial Villages Police Department, a) Update on activities, b) MVPD: 2023 Audit, c) MVPD 2025 Budget, d) E-Bicycles (ORD 2024.04).  In April, the MVPD responded to and handled 1,168 calls andi incidents for Piney Point Village alone. Additionally, 746 house watch checks were conducted, and 263 citations, with 155 as Several council members sought Chief Sultz's advice on safeguarding the city against transient activities, such as camping in the parks. It was emphasized that homelessness is not a criminal offense. However, the implementation of restricted park hours and the prohibition of alcohol within the parks were proposed as measures to address potential Chief Shultz informed the council that the MVPD 2023 audit, presented to the Police Commission, received an unmodified or clean opinion. As a result, each participating city is  warnings, were issued during this period.  concerns associated with transient behavior.    expected to receive a budgetary refund of approximately $45,000 based on the audit report Chief Shultz provided the 2025 MVPD budget materials, which were unanimously approved by the commission for presentation to the participating cities. The police commission is recommending that the council review and provide any feedback or questions before June 10. The council inquired about VLINC, andi ity was reported that approximately 90% subscribe. The E-Bicycles (ORD 2024.04) was discussed further after being tabled from the prior meeting. Councimember Rohde offered to complete a further review before presenting it for a final vote. The council further recommended that we advertise the ordinance to the public.  and annual transfers back to the cities.  The city is scheduled to approve the budget at the. July meeting. council suggested ways to increase participation and awareness.  6. Consideration and possible action on the Village Fire Department. a) Update on activities, b) VFD Audit, c) VFD 2025 Budget, d) VFD Financials, e) VFD Agendas & Minutes.  For the month, the VFD responded to 219 calls, with the storm-related calls at 122 and Commissioner Kollenberg informed the council that the VFD: 2023 audit, presented to the Fire Commissioner Kollenberg presented a draft of the VFD: 2025 budget to the Fire Commission, proposing a total budget of $10,325,920. The budget to be assessed is $10,075,920, which reflects a 1.64% increase over last year. It is important to note that $250,000 from EMS Revenue will be retained for capital replacement contribution. This matter will be brought toa  response time at 4:51.  Commission, received an unmodified or clean opinion.  vote at the next council meeting.  7. Consideration and possible action regarding the Mayor's Monthly Report: a) Emergency  Management of Storm Related Activities.  The mayor provided a detailed briefing to both the council and the public regarding the response to the recent storm. The mayor expressed admiration for the collaborative efforts of neighbors, staff, officials, utility crews, and public safety in effectively clearing the roadways.  8. Consideration and possible action regarding the City Administrator's Monthly Report, including a) Financial Related Items. b) Update on Current Specific Use Permit Projects. c) Update on  Phase Traffic Signal Rebuild.  Disbursements presented included On Par at $79,268.27 for work on Williamsburg, T- Construction at $28,200 for S. Country Squire Storm Sewer Point Repair & CCTV, TCO Reimbursement at $25,000 for 11311 Piney Point Circle. Also, Emergency debris removal from Tree Service Design was in addition to the packet information for $10,490. Councimember Bender motioned to approve the disbursements presented. Herminghaus o AYES: Herminghaus, Dodds, Bender, Rohde, and Curth. The budget calendar for thet fiscal year 2025 was provided. presented. Dodds seconded the motion. o AYES: Herminghaus, Dodds, Bender, Rohde, and Curth.  seconded the motion. o NAYS: None. The motion carried.  Councilmember Bender motioned to approve the budget calendar for fiscal year 2025 as  o NAYS: None. The motion carried.  Councimember Bender motioned to approve the resolutions for the City Administrator, Finance Director, Mayor, and Councilmember Herminghaus as account signatories at Amegy Bank, TexPool Investments, and Texas Class Investments. Dodds seconded the motion.  AYES: Herminghaus, Dodds, Bender, Rohde, and Curth.  NAYS: None. The motion carried.    NOTE: ITEM #12 was brought forward for discussion.  12. Consideration and possible action on the Engineer's Report. a) School Zones. b) Fence Request  -11303 Somerland Way.  Joe briefed the council on an upcoming meeting with SBISD as well as the HGAC quote Ap presentation was provided by the developer and owner of 11303 Somerland Way on the Councilmember Curth moved to approve the fence request at 11303 Somerland Way.  details on the proposed school zone signage. proposed fence details. Herminghaus seconded the motion. NAYS: None.  AYES: Herminghaus, Dodds, Rohde, and Curth. Bender was absent from the vote. The motion carried.  9. Consideration and possible action on resolutions authorizing changes in depository and investment account signatories for the city. a) Amegy Bank (RES 05.2024-E), b) TexPool  Investments (RES 05.2024-F). c) Texas Class Investments (RES 05.2024-G).  Financial institutions require all account holders to sign a signature card when making changes to the account. This is included on the agenda for authorization due to the election Itwas recommended to maintain the authorization of the City Administrator and the Finance Director. Itv was further suggested that two members of the council be included as the primary  of our new mayor. authorized signatories.  10. Consideration and possible action on a reduction of fee permits related to storm damage from  June 17,2024.  The council deliberated on the potential waiver of fees associated with the recent storm. Further review has been deemed necessary for the generator permit and its placement. The consensus was reached that the electrical permits are to remain unchanged.  Not further action was taken.  11. Consideration and possible action regarding a resolution (RES 2024.05-H), the appointment to  the Planning and Zoning Commission.  The mayor recommended Chris DeZevallos and Micheal Phillips to the Commission. Ina accordance with the city ordinance, the Planning and Zoning Commission consists ofe eight members, who are appointed by the mayor and approved by the council. However, City Attorney Olson has indicated that Texas law only requires five members. He suggests The council agreed to postpone discussion of the item, and no action was taken.  designating five active members and three alternates.  13. Discuss and consider possible action on any future agenda items, meeting dates, and similar  matters.  The council agreed that a special meeting proposed for Monday, June 10, is unnecessary- The Beautification Meeting will take place on June 10 at the regular time. The Engineering Meeting is scheduled for Wednesday, June 12. The regular Council Meeting is setf for Monday,  June 24. The City Holiday falls on Thursday, July 4.  Nof further action was taken.  VI. Executive Session  14. Executive Session.  There was no call for an executive session. There was no executive session.  15. Consideration and possible action on items discussed in the Executive Session    VI. Adjournment  Councilmember Bender made a motion for adjournment, seconded by Councilmember Dodds.  Mayor Dutt adjourned the meeting at 8:44 p.m.  PASSED AND APPROVED this 24th day of June 2024.  Aliza Dutt Mayor  Robert Pennington City Administrator/Citvy: Secretary    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: City Council  FROM: R. Pennington, City. Administrator VIA: R. Schultz, Police Chief  MEETING DATE: June 24, 2024  SUBJECT: Discuss and take possible action on Memorial Villages Police Department.  Agenda Item: 2  This agenda item concerns the MVPD department's monthly report, which includes call volume, traffic stops, citations, and other public safety incidents. Thea attachedi report contains all the details. This item covers the MVPD 2025 Budget in addition to the monthly report. The final item discusses E-Bikes and possible action on an order regulating their use for safety purposes (ORD  2024.04). Action:  (1)Iti is recommended that the Council approve the MVPD 2025 Budget as presented. (2) Iti is recommended that the Council approve the E-Bicycle Ordinance as presented.  Attachments:  MVPD Monthly Report. MVPD 2025 Budget.  Page MVPD 2 Page MVPD 22 Page MVPD 34  E-Bicycle Ordinance (ORD 2024.04).    IEB o POLICE TX TO: FROM: REF:  Memorial Villages Policel Department  11981 Memorial Drive Houston, Texas 77024 Tel.(713)365-3701 Raymond. Schultz ChiefofPolice  June 10, 2024  MVPD Police Commissioners R. Schultz, ChiefofPolice May 2024 Monthly Report  During the month of May, MVPD respondedhandled a total of 6,629 calls/incidents. 4,830 House Watch checks were conducted. 675 traffic stops were initiated with 657 citations being issued for 1106 violations. (Note: 20 Assistsi inl Hedwig, 151 inl Houston, 5ins Spring' Valley and Oin Hillshire)  Calls/Events by Village were. Village Bunker Hill: Piney Point:  Calls/YTD House Watches/YTD Accidents Citations Response Time  1970/8677 1711/6345  1483/6578 1259/4289 2086/7412 CallType Ord. Violations: Information: Suspicious Situations 89 Loud Party Welfare Checks:  2 5 9 # 20 19 13 28  211/156/367 179/163/342 238/160/398 Cites/Warn/Total Citations Speeding: Exp. Registration 239 No Ins Nol License Red Light Fake Plate  12@4:46 16@3:48 29Q4:44 57@4:31 # 126 134 131 22 23  Hunters Creek: 2712/10110  Type andj frequency ofcalls for service/citations include:  CallType False. Alarms: Animal Calls: ALPR Hits: Assist Fire: Assist EMS: Accidents:  # 191 15 32 162 46 16  This month the department generated a total of81 police reports.  BH-18, PP-22, HC-37, HOU-4, HED-0, SV-0  Crimes Against of] Persons Assault (DV) Felony Assault Crimes Against Property Burglary ofal Motor Vehicle  (4) 3 1 (12) 3  Fraud/ID Theft Misdemeanor Weapons Charge Misc UUMV Criminal Mischief Felony DWI  7 2 1 25 2 1 3 2  Petty/Ouality ofLife Crimes/Events (65)  ALPR Hits (valid) Accidents Warrants DWI Warrants Class 3. Arrests  9 16 9 2 8 5  Arrest Summary: Individuals Arrested(18)  MVPD2    Budget YTD:  Expense 2,424,760 537,925 2,962,685 388,795 3,351,470  Budget 6,466,610 1,110,490 7,577,100 289,700 7,866,800  % 37.5% 48.4% 39.1% 134.2% 33.0%  Personnel Expense: Operating Expense: Total M&O Expenditures: Capital Expenses: Net Expenses:  Follow-up on Previous Month Items/Requests from Commission 20251 budget proposal was presented to all 3 villages councils.  Personnel Changes/sue/Updares Maior/Significant Events  The department remains fully staffed.  Additional personnel were activated for the Derecho as the storm was passing through the area on May 16, 2024. Personnel immediately began clearing downed trees and blocking roadways and sidewalks where powerlines were down. After the initial sweeps were completed and roads were made passable, staff began secondary roadway debris clearing duties. Dispatch personnel began logging houses (95 locations in the villages) with downed or damaged electrical infrastructure and coordinated that information with CenterPoint. Dispatch personnel then initiated a list ofhomes with debris and logged over 1080 locations that were shared with county emergency managers. Multiple V-linc messages were sent out and extra personnel remained on duty as most of the area was without power for 6 days. Emergency declarations were issued by all 3 villages along with a 4-day curfew during the weekend black-out. Only 1 storm related crime was reported. (robbery) During the storm the station experienced multiple power surges that damaged the generator auto-switch causing an electrical fire. Emergency repairs were required. During the fire event at the MVPD dispatch center, personnel had to conduct an emergency relocation to Bunker Hill City Hall. Staff made the physical move to city hall while remaining operational and continued to receive both 911 and 3700 phone  calls and the dispatching of personnel.  Status Update on Major Projects  The new roofhas been installed on the main building, sallyport, and front portal. 2 days after the roof was completed, we experienced the Derecho storm and the roof remained intact and there were no leaks. The gutter project is expected tol begin  shortly. Community Projects  The department hosted the first annual MVPD Law Enforcement Memorial Service. Personnel assisted in managing the 2024 Memorial High School senior parade and Community Services officers Boggus and Vasquez supported events atl MDE, HCE and BHE for 5th graders. Events included 2 car parades and the annual "Strut Down  produced a video of the event for the community.  Strey" walking parade. V-LINC new registrations in May +64 BH-1 1699(+25) PP-1179(+8) HC-1678( (+14) Out of Area-629 (+17)  MVPD3    2022 Officer Committed Time to Service Report  Employee Name ALSALMANI, ALI BAKER, BRIAN C BALDWIN, BRIAN BIEHUNKO, JOHN BOGGUS, LARRY BURLESON, Jason BYRD, Rachied CANALES, RALPHE EDWARD CERNY, BLAIR C. ECKERFIELD, Dillion GONZALEZ, Jose HARWOOD, NICHOLAS JARVIS, RICHARD JOHNSON, JOHN JONES, ERIC KING, JEREMY KUKOWSKI, Andy MCELVANY, ROBERT ORTEGA, Yesenia OWENS, LANE PAVLOCK,JAMES ADAM RODRIGUEZ, CHRISTOPHER RODRIGUEZ, JOSE RODRIGUEZ, REGGIE SALAZAR, Efrain SCHULTZ, RAYMOND SILLIMAN, ERIC SPRINKLE, MICHAEL TAYLOR, CRAIG VALDEZ, JUAN VASQUEZ, MONICA WHITE, TERRY Dispatch Committed Time 911 Phone Calls 3700 Phone Calls DP General Phone Calls* Radio Transmissions Thisi is ther minimal time as all internal calls route through the 3700r number.  Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Reports Cites  42:52:14 21:30:58 37:06:28 39:40:38 29:11:47 1:42:24 0:00:00 0:35:27 0:00:00 5:28:23 18:24:30 18:59:44 28:33:24 12:32:18 25:18:28 29:52:43 23:36:19 16:45:56 2:46:50 31:48:33 17:35:09 2:23:10 2:22:51 2:00:05 8:46:03 15:26:34 17:28:59 23:36:15 18:09:57 23:03:35 16:41:02 19:39:50 28:19:05 18:59:35 34:27:36 11:43:19 21:55:59 12:07:49 24:49:15 27:18:18 8:13:37 4:59:13 6:27:38 1:32:05 11:11:53 28:07:09] 19:02:55 24:52:06 21:17:02 32:47:20 25:11:16 38:38:30 42:44:53 28:18:25 33:35:21 23:18:34 3:07:14 17:43:56 28:44:11 23:39:26 38:50:40 18:16:56 20:10:21 23:20:37 20:00:23 23:33:58 25:28:12 17:06:23 26:43:12 18:18:53 0:38:31 0:20:04 0:00:00 0:44:28 3:35:26 25:19:16 3:26:38 8:51:33 15:09:40 14:54:54 17:46:52 28:55:17 26:00:53 27:31:26 36:18:46 9:50:58 13:31:08 15:27:23 12:42:36 24:15:26 17:06:45 16:36:54 25:13:15 22:16:07 28:41:06 0:00:00 0:00:00 0:00:00 0:00:04 0:43:27 18:45:35 13:47:20 4:25:06 7:20:01 13:50:46 10:18:14 7:50:54 8:54:16 4:38:53 5:10:26 19:14:42 9:18:19 35:52:06 24:27:30 18:17:11 21:17:14 16:39:22 21:01:10 25:15:09 19:00:03 * 5:05:08 9:09:05 19:39:29 9:20:02 18:09:37 * 0:47:13 0:35:00 0:10:09 1:27:19 8:32:27 22:54:37 17:51:55 13:37:07 34:21:51 19:46:38 10:04:21 9:13:16 15:52:47 9:22:48 12:47:28 11:35:43 19:13:52 14:00:25 24:44:23 23:44:56 20:53:02 25:56:16 30:29:02 18:24:20 17:19:05 6:06:52 4:05:50 4:45:31 0:31:31 14:59:43 16:04:09 18:55:51 33:33:09 25:22:46 23:51:43  54 25 5 15 32 27 11 35 47 4 14 41 38 37 42 29 14 D 49  23 20 30 17 25 81 672  *= Admin  Total  237 243 276 305 488 2489 2291 2385 2429] 2297* 78:37:52 57:41:47 60:05:17 52:21:09 41:50:20* 9871 9754 10382 10946 9991*  *4days of datar missing due to equip failure.  MVPD    759 Gaylord Dr Denise Dr  761  2024 Burglary Map Alarm POE No Open Garage No RDoor No Shed No Door Kick  Address 467 Jan Kelly  Hedwig Village  Kingsride  250 Tamerlaine No Rear Door Kick  Barryknolrtn  Beinhorn Rd  emorial 8 Voss Park 900 Brogden 736 Voss  10802 Beinhorn No Open Door  Taylorcrest-Rd:  Hunters Creek Village  Boheme-Dr orial- DrT  SOLVED Piney Point-Village  Bunker Hill Village  SOLVED;  ZMoricas SL  Ways Sug Address 1Smithdale Estates  2024 Robber  Durrette Dr ink Rd  Memorial-Dr.  Sampalpese  Daytime Burglary  Briar-ForestDr  Briargrove  Nighttime Burglary  Burgoynet Rd  00 5/31/24  Robbery    2024 Auto Burglary Map  758  759 Gaylord-Dr Denise Dr  760  760  Address 8333 Katy Fwy 8525 Katy Fwy 10614 Gawain 10611 Twelve Oaks 11615 Starwood morialy 10710 Marsha 11321 Green' Vale 2102 S. Piney Point 750 W. Creekside 29 Windemere 7Hunters Ridge 2181 Tamerlaine 8400 Hunters Creek Drive UNL  POE Win UNL* Win UNL UNL Win UNL UNL UNL UNL UNL UNL  Hedwig Village  SOLVED  Kingsridetn  Barryknol Ln  Beinhorn Rd  SOLVED  SOLVED  Taylorcrest-Rd-  KE Hunters CreekVillage' SOLVED  Bohemne Dr horial-DrT  SOLVED Piney Point Village  Bunker Hill Village  SSOEVED  Monicas St  Durrette Dr Rd  Hill-Dr  Memorial-Dr.  SanFel liperst  Daytime, Burglary  Briargrove  Lock/Win Punch Jugging  Nighttime Burglary  Burgoyne Rd  Blue Entry= ACMMP Location Unknown Underlined Contractor  31/24    2024 Total Incidents  2024 Crimes Crimes Quality of  Total Arrests  House YTD BH YTDBH YTDPP YTDPP YTDHC YTD HC  Against Against Life Persons Property Incidents  Incidents  Checks 4171 2668 4168 2666 6259 4710 5090 3410 6629 4830  INC  HC  INC  HC INC  HC  January February March April May June July August September October November December Total  1 0 1 1 4  15 14 13 13 12  56 72 16 54 68 20 60 74 23 79 93 18 65 81 18  1543 1139 1014 626 1391 902 2168 1794 1440 1027 2418 1886 1664 1201 1168 746 1997 1462 1970 1483 1711 1259 2712 2086  1332  959  1012 631 1592 1076  7  67  314 388 95  26317 18284  8677 6576 6345 4289 10110 7412  20237 Totals Difference % Change  17  165  707 890 182  70947 54496 23709 19196 18915 14104 26305 20685  MVPD    MVPD - VFD Monthly Response Times Report  May 2024  911/Emergency Designated Calls - EMS and Fire  Total Bunker Hill Piney Point Hunters Creek EMS Only Total Bunker Hill Piney Point Hunters Creek FireOnly Total Bunker Hill Piney Point Hunters Creek  25@4:34 7@4:57 8@3:36 10@5:08  18@4:43 6@4:54 6@3:54 6@5:22  7@4:05 1@5:12 2@2:47 4@4:40  Radio Calls - Fire Assist  Total Bunker Hill Piney Point Hunters Creek  60@5:06 11@6:20 17@4:08 32@4:52  Radio Calls - EMS Assist  Total Bunker Hill Piney Point Hunters Creek  11@3:57 4@2:29 2@6:48 5@3:59  MVPD8    FIC  May 2024  ALPR  EICHAE VILLAGKS  POLIC MEMORIAL TX VILLAGES  ER  REPORT  POLICE  Total Plate Reads, Incl's multiple reads of same plate Number of Unique Plates Read - Total without repeats Number of Hits/Alerts - All 14 possible categories Number of Hits/Alerts of the 6 monitored categories Number of Sex Offender Hits (not monitored live)  Summary Report  Total Hits-Reads/total vehicles passed by each camera  M    2024 ALPR Data Report  Plate Reads Summary Total Plate Reads: 3,497,823  DOWNLOADCSV May1-May31,: 2024  Devices (38)- Search  MVPD10    Unique Plate Reads Summary Total Unique Plate Reads: 501,800  May 1-May 31, 2024  Devices (38)- Search  MVPD11    All Categories  Hits Report 05/01/2024 Selecta adater range upto31days Total Hits: 218  To. 05/31/2024  Search  DOWNLOADCSV  Topics (15)- Devices (38)-  V  MVPD12    Top 7 Categories  Hits Report 05/01/2024 Selecta adate range upto 31days Total Hits: 97  To... 05/31/2024  Search  DOWNLOADCSV  Topics (7)- Devices (38)-  MVPD13    Sex Offenders  Hits Report 05/01/2024 Select adate range upto 31days Total Hits: 60  To. 05/31/2024  Search  DOWNLOADCSV  Topics (1)- Devices (38)-  May522024 May532024 May5i42024 May5i52024 May572024 May582024  May5/102024 May5/12/2024 May5/14/2024 May5/182024 May5/182024  May5i202024 May5222024 May5242024 May5252024  May5272024 May5282024 May  MVPD14    Summary Report  Insights Dashboard PlateR Reads 3,498,417  Searches 2,443  HotListHits 225  rV  Mpww  /  Device Sharing Sharedwith Lewisville TXPD, Sansom Park TXPD, and4 4200 others Search Hotlist ToolA Access  Device Status  34/340 Devices Online Battery 100%  <Previous Device  Next Device>  #011 Inbound, Riverview Way, EB  14.39s  MVP    #1 Gessner S/B at Frostwood #2 Memorial at Gessner E/B #3 NO ALPR - Future Location  #15 Hunters Creek Drive S/B at I-10 #16 Memorial at Creekside #17 Memorial W/B at Voss #18 Memorial E/B at Voss  #29 Riverbend Main Entrance #30 Beinhorn E/B at Voss  VEREA  W/B  #31 Memorial E/Ba at Tealwood (new) #32 Greenbay W/B at Memorial #33 Strey N/B at Memorial  POLICE  #4 Memorial N/B at Briar Forrest #5 Bunker Hill S/B at Taylorcrest #6 Taylorcrest W/B at Flintdale #7 Memorial E/B at Briar Forrest #8 2200 S. Piney Point N/B  #19 S/B Voss at Old Voss Ln 1 #20 S/B Voss at Old Voss Ln 2  Private Systems monitored by MVPD US COINS-I I-10 Frontage Road Memorial Manor NA lindenwooa/Memoral  POLICE TX  #21 N/B Voss at Magnolia Bend Ln1 #22 N/B Voss at Magnolia Bend Ln 2  Greyton Lane NA Calico NA Windemere NA Kensington NA Stillforest NA Farnham Park Riverbend NA Pinewood NA Hampton Court Bridlewood West NA N Kuhlman NA Longwoods NA Memorial City Mall-22  #9 N. Piney Point N/B at Memorial  #23 W/B San Felipe at Buffalo Bayou Mott Lane  #10 Memorial E/B at San Felipe  #24 N/B Blalock at Memorial  Yellow = Bunker Hill Green = Piney Point Red = Hunters Creek Blue = MVPD Mobile  #25 N/B Bunker Hill at Memorial #26 S/B Hedwig at Beinhorn #27 Mobile Unit #181  #11 Greenbay E/B Piney Point  #12 Piney Point S/B at Gaylord #13 Gessner N/B at Bayou  Purple = Privately Owned Systems  #28 Mobile Speed Trailer/Station  #14 Beinhorn W/B at Pipher  MVPD16    Total 'Plate Reads' by' 'Device Name" Device! Name #22- NBI VossxMagnolial Bend (Lane2) #13NB Gessner Rd #082200SPineyt Point RdNBatCityLimit #23- -WBSan FelipexBuffalol Bayou #20- SBV Voss) xOld Voss (Lane2) #31EBMemorialDr. near Tealwood #12F Pineyl Point Dr SBat Gaylord #02N MemorialDrEBat Gessner #17MemorialDr WBat Vossi BY"CE #21- NBV Voss Magnolial Bend (Lane 1) #19- SBI Vossx xOldV Voss (Lane1 1) #24- NBE Blalockx Memorial #14Beinhorn! RdWB: at Pipher #18MemorialDrEBat' Voss ay; #100nl MemorialDr! EBfrom SanFelipe #07N MemoralD:EBatBrari Forestay'; #28MVPDS Station S/BMemorial! Drive #05E BuniehiraSéalaoers: #06T Taylorcrest RdWBatFlintdale M-DMeatCwawDAn #09NPiney! Point Rda atl MemorialDr #30EBBeinhorn! Rd@VossF Rd #32WBG Grenbay@MemoriaiD: #26- SBHedwigxBeinhom #27Unit 181 Blalock S/BatTaylorcrest #01 Gessner SBatFrostwood Elementaryoy; #25- NBBunker Hillx Memorialoy"dE #11GreenbayS StEBatP Pineyl PointF Rd #29- Riverbend! Main Entrancedy"cE #15Hunters Creek Dr SBatl-10aY; #01 Inbound, Riverview Way, EB Streyl NB: atMemorialôycE #03G Gessener RdNBatB Buffalo Bayou #04N MemorialDr! NBatB Briar ForestôY"CE Grand Total  Sumo ofPlate Reads 409006 306553 281020 237708 187735 157775 147770 144553 137363 132118 126063 117841 104734 102215 99318 90003 88945 84826 82495 80794 72907 64279 61763 46817 46279 35968 19891 11656 7149 6094 5267 2007 0 0 3498912  'Plate Reads' by' Device Name'  #22- NBV Vossx Magnolial Bend(lane2) #20- SB Vossx xOldy Voss (Lane2) "17MemorialDri WBa atVoss ay"CE #14BeinhornRd WB atPipher 128MVPDStations/Bi Memorial Drive #09NPiney PointRda atMemorialDr #27Unit 181E Blalock S/Ba atl Taylorcrest #29- RiverbendMain Entranceà ay"CE w03GessenerRdNB: atBuffaloBayou  100 200 300 400 Thousands Plate Reads  Plate Loca By  May2024    Hits By Camera  Total' 'Hits' by' 'Device Name' Device Name #13 NB Gessner Rd #08: 2200 SF PineyF Point RdI NB at City Limit #22- NBI Voss Magnolia Bend (lane2) #23- WBS San Felipe> Buffalo Bayou #07 Memorial Dr EB atBriar Forestà aY'; #16 Memorial Dr WB atECreeksidel Dr ay'; #24- NBI Blalockx x Memorial #20- SBI Voss OldV Voss (lane2) #31 EBN Memorial Drr near Tealwood #21- NB Voss Magnolia Bend (Lane1) #19- SBI Voss OldVoss (lane1 1) #18 Memorial DrE EB atVoss ay'; #17 Memorial Dr WB atVoss àY"CE #01 Gessner SB atF Frostwood Elementary ay; #10 On! Memorial DrE EBf from San Felipe #27 Unit 181 Blalock S/B atTaylorcrest #12 Piney Point Dr SBa at Gaylord #091 NI Piney Point Rda at Memorial Dr #05 Bunkerhill Rds SBa atl Taylorcrest #30 EBE Beinhorn Rd @ Voss Rd #32) WB Greenbay @ Memorial Dr #02 Memorial DrE EBa at Gessner #11 Greenbay StE EBa atF Piney Point Rd #01 Inbound, Riverview Way, EB #28 MVPD Station! S/BI Memorial Drive Grand Total  Total Reads-3 3,497,823  Sum of Hits 27 23 22 20 18 13 7 7 7 6 6 6 6 5 5  'Hits' by' Devicel Name' #13NBGessner Rd #23- WBS SanF FelipexBuffalol Bayou #24- NBE Blalockx xMemorial #21- NBV VossxMagnolial Bend(Lane 1) #17Memorial DrWBa at Vossa aY"GE #27Unit 181E Blalock S/Bat Taylorcrest #05E Bunkerhill RdSB atl Taylorcrest #02N MemorialDrEBato Gessner #28MVPDS Station S/B Memorial Drive  Unique Reads - 501,800  Hits-218  7Top Hits- 97 Hotlist Stolen Vehicle Stolen Plate Member Gang Missing Amber  15 25 Hits  3 3 2 2 2 2 1 202  Or  Priority Restraining  May2    US90  Hedwig G)  Mall ALPR 42'Hit's Barryknoll Lane  Gaylord. Drive  Lindenwood MemorialD HOA  Bunker Hill rhshreRoad  Huntleigh  Longwoods HOA  Smithdale Road  Village  Piney Point  Bunker Hill Millage  Claymore Road.  5) 14  US Coins  Greenbay Stree Piney.Point Villagen  Hunters Creek  MemorialDrive 0  pre Woodway  0  In Process  Frequent Mobile Locations  San Felpe Street  San Felipe Street  HOA Systems-32  Briar Forest Drive  Total (202) Hits  1  2024 ALPR Hits May  MV5/31/24    US90  MallALPR 42Hits Barrykpoitlane  Hedwig 0  lord Drive  Lindenwood MemorialD HOA  Bunker Hill  rthshre Road  Huntleigh  Longwoods HOA  Hunters Greek Village  Smithdale Road  Piney Point  Bunker Hill Village  L C 09) (0  Claymore Road.  US Coins  Greenbay Piney Point Villager  Hunters Creek  emorial Drive  woodway  (0)  In Process  Frequent Mobile Locations  San Felipe Street  San Felipe Street  HOA Systems  Briar Forest Drive  3) )Recovered Vehicles' Recovered Plates -2 Investigative Leads  2024 ALPR Recoveries  May  MV531/24    ALPRR Recoveries Num late Loc Val SVL2616 Soul 24 16,500.00 CCFraud/Theft CWS6686 ChevPU 21 $ 10,000.00 SSP9798 GMCA Arcac 19 $ 46,000.00 Fraud KPL1936 Chev1500 12 40,000.00 RepeatOffender TMV3732 BMW 22 35,000.00 Fraud ToyMaur 23 28,000.00 ToyRav4 $ 26,000.00 Warrant JBG9307 LexNX 1$ 13,000.00 Plateo onveh 11-Marl HyudElan 27 $ 18,000.00 Nissv200 2$ StolenP Plateo onveh 4-Apr 4463698 FordMus 2$ 42,000.00 Ontowtrk W297HO BMW 31 Fraud/Fugitive 19 Fraud/Fugitive Chevy 13 Fugitive TFH8929 Jeep 22$ 30,000.00  Plate Recoveries  Links  Date 7-lan 9-lan 18-lan 2-Feb 16-Feb 8-Mar 9-Mar 2-Apr, 16-Apr 8-Mayl 10-May 15-May 9-Jun  Plate Recove Date Links 6VKC128 1/23/2024 Owner RKN392 2/4/2024 Owner DWI6774 2/15/2024 Owner 4B8105K 3/2/2024 Dup/Frd DV7ZHH 3/18/2024 Owner 4/5/2024 Driver DNK TKX6267 4/11/2024 BLL173 4/29/2024 Cited/Tow 7B2889H 5/21/2024 Cited/Tow KDW2425 5/23/2024 Owner 386565H 5/25/2024 Cited/Tow RGI6630 5/25/2024 Owner  PlateR Recor Date Links  TempT Tag LocatedbutFled Date Plate Camera 3-lan SFG3451 9-lan SGN1517 13 28-Mar W197102 22 Runavavs/Missing 52724 SNV9618  Date Plate Camera  Date Plate Camera  Communitys SafetyHotlist 1/8/2024 LCP9497 32 4/19/2024 LCP9497 58  10of 14i involvedi inc other crimes =E 69%  HOTListHits Other Agencies  ALPRS StopsLocatedn not Reporteda asR Recovered Plate ALPR Agency Date NLM7574 8 HPD 4-Jan 3882-E22 20 HPD 23-Jan TIZ3887 13 C5 25-Apr KDW2425 13 HPD 22-Mayl TLB1231 13 HPD 23-May MPS5312 21 HPD 5-Jun  $ 453,500.00  Programs Summary 2024Value 2023Value 2022V Value 2021V Value 2020Value 2019V Value ProgramT Total Crime Plate Date ALPR Thefto oflawnE 4-lan SGN1517 9-lan 13 Crim Tres Thief 10-lan Bellaire Robbery PRM6967 23-lan P-Still 8X56491 27-lan 1 Runaway RKH0399 2-Feb 12 oflawnEq BW61592 9-Feb 2 VAtt TSP9824 16-Feb 18 BMV 22-Feb 12 SuspEvent T4J0901 4-Mar *AlPRusedtoprovet: falser report  453,500.00 646,500.00 $1,733,000.00 1,683,601.00 $1,147,500.00 438,000.00 $6,102,101.00 INVESTIGATIVEI LEADS/Solves  Recovered Recovered Recovered Recovered Recovered Recovered Crime BurglaryofaHab. 1RPFR  22 275]  Plate Date ALPR Crime Date Plate ALPR  PackageT Theft TPK9834 3-lan P-Kensington MailTheft SIB2869 3/8/2024 29,B Maill Theft SXS7885 5-lan 6 BurgofHab WVTLL2498 4/1/2024 5 Hotist Theft TPK9834 7-lan 13 Auto Theft TZI4122 4/11/2024  BMV-CrimN Mischief 100059B 3-lan P-USCoins MailTheft  SIB2869 3/15/2024 21 TFM3379 5/18/2024 7 NMF0683 5/21/2024 HickoryRid  1,31  MVPD21    VEYSEAD  FY25 Budget  Bunker Hill Village - Piney Point Village - Hunters Creek Village  POLICE  A  POLICE  RIALMLLAGES POLICE STATION  TEXAS  Hunters Creek  BoLes  A  Village    VEYSEAD  FY25 Budget Goals and  Objectives  POLICE  A  Goals:  POLICE  Hire, Develop and Maintain the best qualified and experienced employees to serve as Memorial Villages Police Department, Police Officers, Dispatchers and Professional  er  Support Staff.  Provide and maintain the best tools, technology, facilities and equipment available for use by the MVPD in order to provide for a Safe Community, that is Free of Crime  195  and the Fear of Crime.  Objective:  TEXAS  Use Village Funds in the most effective and efficient manner possible in order to hire and retain employees by providing a competitive salary and benefit package, while at the same time providing staff with the latest technology, tools, equipment and support services that will allow personnel to provide the highest level of Police  Hunters Creek  A  Services and Protection.  Village    VEYSEAD  FY25 Budget  Results from Previous Budgets  POLICE  A  Maintain Full Staffing  POLICE  er Bi  TECHNOLOGY  MEMORIAL VILLAGES  Build the Brand  TEAM  Address Emergin, Crime Issues  U VISION  TEXAS    Maximize Technology  Hunters Creek  ST EN TERE  GOAL  A  Enrich MVPD Community Partnerships  Village  SSENTIA AUDIENCE    VEYSEAD  FY25 Budget Proposal  Proposed Total Budget Package for 2025  POLICH    Personnel and Benefits $6,744,765 (+4.3%)  POLICE  Total Operations $1,192,201 (+7.3%) Total M&0 $7,936,966 (+4.74%)  ker  .1954  Auto -$144,000 (+3%)  (Vehicles)  TEXAS  Proposed General Fund 2024 Budget -$7,936,966 (+4.74%)  Hunters Creek  Total Budget GF + Capital = $8,106,966 (+3.05%)  A  Cost per Village $2,702,322  Village  Increase of $80,055 per village over FY24    FY25 Budget Proposal  VEYSEAD  FY25 Budget Adjustments  POLICE  Electricity service  A  TML  POLICE X E  General Maintenance Contracts  IOSO - I.T. Vendor  AXON - In car video, BWC, Auto Tagging  MEMORIAL GES  Flock - ALPR's  Drone - Flight OP's Software Trackstar - Vehicle tracking  POLICE  Equipment  TEXAS  Uniforms/Vests RAD  Hunters Creek  Training/Travel  A  Landscaping  Village    VEYSEAD  FY25 Budget  Continuing nvestment in Our Personnel  POLICE  A  POLICE TX  Salary Increase  Base Salary Adjustment - Civilian 5.5%  Sworn 4.0%  1% Merit STEP  TEXAS  2025 Average Salary w/pay incentives:  Hunters Creek  Sergeant  $120,300  A  Patrol Officer $ 98,595  Dispatcher  $ 6 66,776  Village    VEYSEAD  Capital Projects 2023-2025  POLICH  The Memorial Villages Police Department administration had identified three capital projects that needed funding from participating cities over a 3-year period.  A  POLICE  Ke  These projects included:  Radio System Upgrade/eplacement - 2023 (Project was Under Cost Estimates) REFUND  195  Project  Roof Replacement HVAC Replacement  2024 Project  TEXAS  CAD/RMS/ARS Replacement 2025 Project  Hunters Creek  Revised 2025 Project Estimate  A  CAD/RMS/ARS:  $26,000  Village    VEYSEAD  FY25 Capital Project Expenditure  May include applying existing fund balances  POLICE    CAD/RMS/ARS Cost of Project  POLICE TX  $26,000  er Bi  OCAPERS  CAPERS CAD  TEXAS  Hunters Creek  Proposed General Fund 2025 Budget - $ 8,106,966  A  Cost Village per  Village  $2,702,322    VEYSEAD  FY25 Capital Project Expenditure  Vehicle Replacement  POLICE  Summary  24  2023 Vehicle Budget $160,000 2024 Vehicle Budget $140,000  Number of vehicles- 3 Number of vehicles-3  POLICE  2023 Vehicles actual cost w/upfit -$183,950.93 2024 Vehicles actual cost w/upfit - $199,574.95  2024 Total vehicle Replacement Funds (from all sources) $332,648.58  2024 Expenditures YTD $201,513.36  2024 Pending Expenditures (3 2023 Tahoe's + Upfit) $152,248.60 Balance ($21,113.37) * incl's sale of 2 Durango's  FY25 Vehicle Replenishment Funding. $144,000.00 to support the purchase and upfitting of unmarked vehicles.  TEXAS  Hunters Creek  POLIGES  A  Village    VEYSEAD  Investing in Public Safety  POLICE  Investing in the Community  A  POLICE TX  1954  VILLAGES INDEPENDENÇEDAY Pasade  RUNK- TREAT RDAY, PARKINGLOT 28th  CLONN: STROLL  RO  TEXAS Hunters Creek  clesia  A  R.A.D. RAPE DEFENSE SYSTENS  R.A.D. FOR SENORS VSTEHS  Village  OCT14    Memorial Villages Police Department  FY25 BUDGET PROPOSAL  GENERAL FUND Category  $Increasel  Acct.No 100  2023 Adopted 2024A Adopted 2025Proposed 2024-2025 %Increase  100Salaries 110Overtime 115_Court/Bailiff 120Retirement 125 457b contribution 130Health Insurance 140Workers Compensation- TML 150Life/LTD 160Medicare 170 Social Security TOTAL PERSONNEL/BENEFIS TML INTERGOVERNMENTAL RISK POOL 200 Auto 210General Liability 220Public Official Bond 230,Professional Liability 240Real & Personal Property TOTAL OTHER INSURANCE 300Gas and Oil 310Fleet maintenance 320 Tires 330Damage Repair TOTALI FLEETI MAINTENANCE 400 400Genera/Buliding! Maintenance 410 Janitorial Services 420Jail 430Building Furnishings TOTAL BUILDING 500 500Computers 510Postage/postage machine 520Office! Supplies 530Bank/Finance: Service Chgs 540Payroll!: Services TOTAL OFFICE 600 Telephone 610Electric 620 Water/Sewer 630Natural Gas TOTAL UTILITIES  4,100,675 145,000 5,000 498,812 91,873 692,808 78,000 23,257 61,713 1,002 5,698,142 40,000 720 960 30,000 9,000 80,680 145,000 45,000 7,000 10,000 207,000 61,700 21,600 1,000 10,000 94,300 15,000 1,300 25,000 600 20,000 61,900 43,306 20,000 6,000 1,000 70,305  4,198,380 160,000 2,500 1,135,233 94,832 703,166 82,000 25,400 63,311 1,788 6,466,610 40,000 550 960 29,000 10,000 80,510 120,000 45,000 7,000 10,000 182,000 40,000 22,800 1,000 10,000 73,800 16,000 1,300 30,500 600 22,000 70,400 42,775 20,000 6,000 800 69,575  4,504,858 306,478 160,000 5,000 981,981 (153,252) 102,290 807,980 104,814 86,400 25,877 67,803 2,576 6,744,765 278,155 40,000 1,400 1,000 30,000 12,000 84,400 120,000 55,000 10,000 10,000 195,000 40,100 22,800 1,000 10,000 73,900 16,000 1,300 35,300 400 22,000 75,000 40,040 20,000 7,500 1,000 68,540  7% 0% 100% -13% 8% 15% 5% 2% 7% 44% 4% 0% 155% 4% 3% 20% 5% 0% 22% 43% 0% 7% 0% 0% 0% 0% 0% 0% 0% 16% -33% 0% 7% 6% 0% 25% 25% -1%  0 2,500 7,458 4,400 477 4,492 788  200  0 850 40 1,000 2,000 3,890 0 10,000 3,000 0 13,000 100 0 0 0 100 0 0 4,800 (200) 0 4,600 (2,735) 0 1,500 200 (1,035)  300  600  MVPD32    Memorial Villages Police Department  FY25 BUDGET PROPOSAL  GENERAL FUND CONTINUED  700  700Equipment Maint. Contracts 710SETCICf fees 720lLegalProfessional 730TServices 740Software Maintenance Contracts TOTAL CONTRACIS/SERVICES 800A Accreditation 810] Uniforms 820Radio parts andl labor 830Firearms Trng and/ Ammo 835 Tasers Acct.No 840 Training &P Prof. Dues 850 Travel 860 Recruiting Costs 870Criminal Investigations (CID) 880] Contingency- Miscellaneous 892 Small Equipment COVID expenditures TOTAL OPERATIONS TOTALI M&0 OTHER FUNDS  121,710 3,600 71,830 124,370 64,200 385,710 1,440 35,000 33,036 6,500 15,000 60,000 7,000 7,000 3,720 25,000 2,500 196,196 6,794,233  130,530 3,600 57,850 115,628 100,800 408,408 1,440 40,000 31,037 7,000 15,000 67,000 7,000 7,000 3,320 25,000 22,000 225,797 7,577,100  179,858 49,328 38% 3,600 0 0% 56,300 (1,550) -3% 135,944 20,316 18% 84,700 (16,100) -16% 460,402 51,994 13% 1,440 0 0% 41,000 1,000 3% 33,504 2,467 8% 7,000 0 0% 20,000 5,000 33% $Increasel 69,375 2,375 4% 9,500 2,500 36% 13,000 6,000 86% 2,500 (820) -25% 30,000 5,000 20% 7,640 (14,360) 65% 0 #DIV/O! 234,959 9,162 4% 7,936,966 359,866 5%  800  Category  2023 Adopted 2024A Adopted 2025 Proposed 2024-2025 %Increase  Acct.No 1000 2000  Category  2023 Adopted 2024A Adopted 2025 Proposed $Increase! %Increase  2024-2025 4,000 4,000  1000/Auto Replacement TOTAL VEHICLE REPLACEMENT Range storage container/banking fees Radio System Upgrade Roof& HVAC CAPER conversion TOTAL SPECIALCAPITAL ASSETS TOTAL OTHER FUNDS  160,000 160,000 12,200 625,000 637,200 797,200  140,000 140,000  144,000 144,000  3% 3%  149,700 149,700 289,700  (149,700) -100.00% 19,700) -41% $Increase/  26,000 26,000 26,000 (123,700) 170,000  -83%  Category  2023 Adopted 2024 Adopted 2025 Proposed 2024-2025 %Increase  GENERAL FUND VEHICLE REPLACEMENT SPECIAL CAPITAL ASSETS  6,794,233 160,000 637,200 (125,000) 512,200 7,466,433  7,577,100 140,000 149,700 149,700 7,866,800  7,936,966 359,866 144,000  5% 3%  4,000  26,000 (123,700) -82.63% 26,000 (123,700) 8,106,966 240,166  -83% 3.05%  COMBINED TOTALS  MVPD33    ORDINANCE NO.  AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF PINEY: POINTV VILLAGE, TEXAS,AMENDING SECTION 46-31, MOTOR VEHICLE, AREAS, DIVISION 1, GENERALLY, OF ARTICLEI, STREETS, OF CHAPTER 46, STREETS, SIDEWALKS AND OTHER PUBLIC PLACES, ADDING ARTICLE II, ELECTRIC RIDING TOYS AND SMALL MOTOR VEHICLES, OF CHAPTER 58, TRAFFIC AND VEHICLES OF THE CODE OF ORDINANCES OF THE CITY OF PINEY POINT VILLAGE WITH UPDATED AND AMENDED RULES AND REGULATIONS RELATED TO ELECTRIC RIDING TOYS. AND SMALL MOTOR VEHICLES; PROVIDING FOR PENALTY; AND PROVIDING  FORSEVERABILITY.  WHEREAS, the City Council of the City of Piney Point Village, Texas, finds Section 46-31, Motor vehicle areas, Division 1, Generally, ofArticlel II, Streets, ofChapter 46, Streets, Sidewalks, and other Public Places should be amended and Article III, Electric Riding Toys and Small Motor Vehicles of Chapter 58, Traffic and Vehicles, of its Code of Ordinances should be added in WHEREAS, the City Council hereby finds that it is the purpose of this Ordinance to update the Code to promote the public health, safety, and general welfare of the citizens of the City and to minimize public and private injury and losses due to electric riding toys and small motor vehicles;  accordance with the provisions oft this ordinance; and  NOW THEREFORE,  BEITORDAINED BY' THE CITY COUNCIL OF THE CITY OF PINEY POINT SECTION1. The facts and matters set forth ini the preamble of this Ordinance are. hereby SECTION 2. Section 46-31, Motor vehicle areas, Division 1, Generally, of Article II, Streets, of Chapter 46, Streets, Sidewalks, and other Public Places ofi its Code of Ordinances is hereby amended by removing language struckthrough and adding thereto the language  VILLAGE, TEXAS: found to be true and correct.  underscored below:  "Sec. 46-31. - Motor Vehicle areas.  (a) Its shall be unlawful for any person to cause or permit any motor vehicle, as that term is defined in chapter 541, Texas Transportation Code, as amended, to be operated upon any lot ort tract ofland, public or private, within the city except upon areas paved for the purpose of motor vehicle parking or motor vehicular access to the lot upon which such vehicle is operated. It shall be a defense to prosecution hereunder that the operation of a vehicle in violation hereof(1) was upon a lot or  MVPD34    tract ofland owned or occupied by thej person operating the vehicle, or (2) was with the consent oft the owner oft the lot or tract upon which the vehicle was operated. (b) It shall be unlawful for any person to cause or permit any Class 3 electric bicycle, as that term is defined by Section 58-50.Article III. Chapter 58. Trafficand Vehicles and Chapter 664. Texas Transportation Code. as amended, to be operated upon any lot or tract of land, public or private. within the city except upon areas paved fort the purpose of motor vehicle parking or motor vehicular access to the lot upon which such vehicle is operated. It shall be a defense to prosecution hereunder that the operation of a vehicle in violation hereof (1)was upon a lot or tract ofl land owned or occupied by the person operating the vehicle. or (2)was with the consent oftl the owner of the lot or tract upon which the vehicle was operated. (b c). Any person who shall violate any provision of this article shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined in an amount not to exceed $2,000.00. Each day of violation shall constitute a separate offense." SECTION 3. Article III, Electric Riding Toys and Small Motor Vehicles, of Chapter 58, Traffic and Vehicles of the City's Code of Ordinances is hereby amended adding new sections, Section 58-50, Definitions, Section 58-51, Electric Riding Toys - General Provisions, Section 58- 52, Electric Bicycles - Bicycle Paths; Section 58-53, Electric. Bicycles - Class 3 Electric Bicycles, Section 58-54, Electric Bicycles - Age Restrictions, Section 58-55, Electric Bicycles - Operation atl Night, Section 58-56, Electric Scooters and Electric Skateboards, Section 58-57, Electric Riding Toy - Penalty, and Section 58-58, Small Motor Vehicles - General Provisions; Penalty as indicated  in the language underscored below:  ARTICLE II - ELECTRIC RIDING TOYS AND SMALL MOTOR  VEHICLES Sec. 58-50. -1 Definitions.  Class 1 electric bicycle means an electric bicycle equipped with ai motor that assists the rider only when the rider is pedaling and with a top assisted speed of20 miles Class 2 electric bicycle means an electric bicycle equipped with a motor that may be used to propel thel bicycle without the pedaling ofthe rider and with ai top assisted Class. 3 electric bicycle means an electric bicycle equipped with ai motor that assists the rider only when the rider is pedaling and with a top assisted speed of more than twenty (20) but less than went-cight28miles: per hour (MPH). Electric bicycle means al bicycle equipped with fully operable pedals and an electric motor of fewer than 750 watts and with a top assisted speed of twenty-eight (28)  per hour or less.  speed of2 20 miles per hour or less.  miles per hour or less.  MVPD35    Electric scooter means a scooter assisted by an electrical source or battery that allows for self-propulsion oft three (3) miles per hour (MPH) or greater. Electric skateboard means a skateboard assisted by an electrical source or battery that allows for self-propulsion ofthree (3)m miles per hour (MPH) or greater. Electric riding tovs means any electric bike, electric skateboard. and / or electric Top assisted speed means the speed at which the bicycle'smotor ceases propelling  scooter.  the bicycle or assisting the rider.  "Sec. 58-51. Electric Riding Tovs = General Provisions  (a) Operators and/or Riders of any Electric Riding Toy operating on a sidewalk where permissible by City Ordinance shall slow and yield to any vehicle exitinga a (b) Operators and/or Riders of any Electric Riding Toy operating on a sidewalk where permissible by City Ordinance shall yield and. if necessary. stop when (c) Chapter 551 of the Texas Transportation Code. as amended. shall apply to the  driveway.  crossing any street or roadway.  extent it does not conflict with City Ordinance. Sec. 58-52. Electric Bicvcles - Bicycle Paths  (a) Wherever a useable public path for bicycles has been provided adjacent toa public street, Class 1 and Class 2 electric bicycle riders may use such path. (b) When operating on a sidewalk. Class 1 and Class 2 electric bicycle riders shall (c) Class 1 and Class 2 electric bicycle riders shall yield and provide right-of-way to pedestrians. slow to no more than three (3) miles per hour and pass no closer than three (3) feet of while passing pedestrians. and clearly announce presence before overtaking aj pedestrian. The pedestrian shall have the right-of-way, (c) Class 3 electric bicycles shall not be used on bicycle paths but shall use the public street and shall comply with all applicable traffic ordinances. Sec. 58-53. Electric Bicvcles - Class 3 electric bicvcles  not exceed five (5) miles per hour.  Class 3 electric bicycle riders shall ride as near as practicable to the right curb or  edge of the road way. unless:  (a) the person is passing another vehicle moving in the same direction:or (b) the person is preparing to turn left at an intersection or onto a private  road or driveway: or  MVPD36    (c) a condition on or of the roadway. including a fixed or moving object, parked or moving vehicle. pedestrian, animal, or surface hazard prevents the person form safely riding next to the right curb or edge of the roadway.  Sec. 58-54. Electric Bicycles - Age Restrictions  (a) All riders of Class 1 and 2 electric bicycles under the age ofs seventeen (17) shall wear a helmet. All riders of Class 3 electric bicycles under the age of twenty-one (b) Class 1 and Class 2 electric bicycle riders under the age oftwelve (12) shall be (c) Class 3 electric bicycle riders shall be fifteen (15) or older to ride the electric  (21) shall wear al helmet.  accompanied by an adult when on a public space.  bicycle on public space."  Sec. 58-55. Electric Bicycles - Operation at Night  All electric bicycles operated at night on a public street. path or sidewalk shall be upfitted with lights and reflectors as required by Chapter 551 of the Texas  Transportation Code. as amended.  Sec. 58-56. Electric Scooters and Electric Skateboards  (a) Electric Scooters and Electric Skateboards shall be ridden on sidewalks where (b) Electric Scooters and Electric Skateboard riders shall yield to any pedestrian or bicycle when passing or overtaking on sidewalks. Pedestrians have the right ofway. (a) A1 first violation under this article may result in the violators being required to complete an electric riding toy safety class conducted by the Memorial Villages (b)A first violation under this article may be subject to a fine not to exceed $50. (c)Subsequent or repeat violations under this article may be subject to a finei nott to (d)A parent or guardian ofar minor. who knowingly allowed said minor to violate this ordinance and said minor is found in violation ofthis ordinance. may be subject  sidewalks are available.  Sec. 58-57. Electric Riding Toys - Penalty  Police Department.  exceed $2,000.  to a fine not to exceed $2.000."  Sec. 58-58. Small Motor Vehicle = General Provisions: Penalty  (a)] It shall be unlawful for any person to operate a moped or motor-assisted scooter upon any public sidewalk or public hike path or public bike path within the city. (b) It shall be unlawful for any person to operate a pocket bike or minimotorbike upon any public sidewalk. public hike path. public bike path. highway. road. or  street within the city.  MVPD37    (c) Any person who shall violate this section shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined not to exceed $2,000." SECTION 4. Any person who intentionally, knowingly, recklessly, or with criminal negligence violates any provision oft this Ordinance shall be guilty of a misdemeanor, and upon conviction, shall be subject toa a finei int the amount not to exceed $2,000.00 for any violation! hereof, SECTION 5. In the event any section, paragraph, subdivision, clause, phrase, provision, sentence, or part of this Ordinançe or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Piney Point Village, Texas, declares that it would have passed each and every part oft the same notwithstanding the omission of any and every part of the same notwithstanding the omission of any such part thus declared to be invalid or SECTION 6. The amendment to the Code of Ordinances, City of Piney Point Village, Texas provided fori in this Ordinance shall be in full force and effect on the date ofits execution below.  with each day being a separate violation.  unconstitutional, or whether there be one or more parts.  PASSED,APPROVED and ORDAINED this  day of  2024.  MARK KOBELAN, MAYOR  ATTEST:  BOBBY PENNINGTON, City Administrator/City Secretary  MVPD38    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: City Council FROM: R. Pennington, City Administrator VIA: H. Miller, Fire Chief  MEETING DATE: June 24, 2024  SUBJECT: Consideration and possible action on the Village Fire Department.  Agenda Item: 3 Summary:  This agenda item is for VFD monthly reporting tol hear and discuss the activity oft thel Department,  including details on call volume and other public safety-related incidents.  a) Update on activities. b) VFD 2025 Budget.  c) VFD Financials, Agendas and Minutes  Recommendation:  The VFD Commission request approval of the following as action items:  1. VFD 2025 Budget.  Attachments:  VFD. Report documents (possible handout). VFD: 2025. Budget and relatedi worksheets. VFD Financials, Agendas & Minutes    VFD REPORT  VFD2    Village Fire Department 2024 Strategic Performance 2nd Quarter Report Quarter Budget Monthly Budget $ 2,378,371.96 $ 792,790.65 $ 763,818.61 $721,575.45 2,067,093.78 $ 689,031.26 $ 670,831.74 $625,049.84 $ 51,500.00 $ 17,166.67 $ 33,097.08 $ 26,877.44 $ 48,258.31 $ 16,086.10 $ 26,333.67 $ 8,372.46 $ 263,019.87 $ 87,673.29 $ 103,601.78 $ 97,390.28  2024 BUDGET Total % of Quarterly Budget Spent  April 32.1% 32.5% 64.3% 54.6% 39.4% April 211 *346 0:04:33 0:05:13 0:04:02  May 30.3% 30.2% 52.2% 17.3% 37.0% May 372 525 0:06:06 0:05:49 0:06:44  June  QtrTotal $1,485,394.06 62% $1,295,881.58 63% $ 59,974.52 116% $ 34,706.13 72% 200,992.06 76% Qtr Total 583 525  Quarterly Budget Personnel Expenditure Overtime Expediture Capital Expenditure Operational Expenditure EMERGENCY OPERATIONS Incidents Apparatuses Responses Avg. Emerg Resp.Time Avg. Emerg. Fire Resp. Time (Nat"l Std 6:50) Avg. Emerg. EMS Resp. Time (Nat'l Std 6:30) EMS Revenue Beginning Bank Balance EMS Bank Deposits Disbursements Total Revenue Received per month General Plans Reviewed Sprinkler Systems Reviewed Fire Prevention Permits Total Inspection Activities This Month Fires Investigated Community Education Events Total # of Houses Houses w/Sprinklers Note  Personnel % Overtime % Capital % Operational %  June  EMS REVENUE  $ 65,683.16 $ 39,714.33 $ 80,557.09 $ 80,557.09 $ 39,714.33 $ 80,557.09 $ 80,557.09 $ 80,557.09  $ 81,779.74 $ 40,942.50 $ (107,748.57) (99.74)  $  FIRE MARSHAL  7 9 5 37 2 2417 36.03%  1 15 0 41 3 2426 36.17%  6708  Houses w/ Sprinkler Systems %  0.00%  0.00%  Incidents # was labled Apparatus Responses  VFD    Village Fire Department 9010 Corbindale Rd Houston,TX,77024 Phone# (713)468-7941F Fax# (713)468-5039  May 2024 Summary- AlI Cities  Call/Incident Type/Detail Abdominal Pain AllergicF Reaction Animal Bite Assult Automatic Aid Automatic Aid-A Apartment Fire Automatic Aid-E Building Fire Automatic Aid-E Elevator Rescue Automatic Aid-E Entrapment MVC Automatic Aid- GasL Leak AutomaticA Aid- HighR Rise Fire BackPain Carbon Monoxide Detector Withs Symptoms Carbon Monoxide Detector Nos Symptoms Cardiat/Respiratory Arrest Check aN Noxious Odor Checkf for Fire Checkf fort the Smell of NaturalGas Checkf for thes Smell ofs Smoke ChestP Pain Child Lockedi inaVehicle Engine andA ACr running Child Lockedi inav Vehicle Engine notr running Choking DiabeticE Emergency Difficulty Breathing Dumpster Fire Notr near Structure Electrical Fire Elevator Rescue Entrapment- Non! MVC FallVictim FireA Alarm Business Fire Alarm Churchors School FireA Alarm Residence GasL Leak Headache- Stroke symptoms notp present Heart Problems Heat/Cold Exposure Hemorhage/laceration HouseF Fire Injured Party Medical Alarm Motor Vehicle Collision Motor Vehicle Collisionv withE Entrapment Object Downi inR Roadway Oven/Appliancel Fire Overdose/Poisoning Possible D.O.S. Powerlines Down Arcing/Burning Pregnancy/ Childbirth Psychiatric Emergency Seizures Service Call Non-e emergency Shooting/Stabbing SickCall Smokei inE Business Smokei inF Residence Stroke Transformer Fire TrashFire Traumatic Injury Unconscious! Party/Syncope Unknown MedicalE Emergency Vehicle Fire Wash Down 400 350 300  Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total YTD Month #of Incidents Avg Resp Time  TOTALL 250 181 208 211 372 0 0 13  1222 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec  174 126 151 148 279  4:19 4:17 4:38 4:33 6:06  0 0 13 10 0 o 0 0 11 o 0 0 0 0 18 0 0 0  o 12 o 0 0 0 0 o U o 10 8 13 8 6 10 36 28 23 o 0 0 41 23 15 21 0 0 0  878 Note: Nat'l StdF FireF Response Time: 6:50 Note: Nat'StdF Fire EMST Time:6 6:30  4:46  15  1 41  105  14 16 12 151 36 21 15 15 19 23 o 0 0 0 0 14  11 10 10  TOTAL  Avg Resp Time  7:12 6:00 4:48 3:36  Apr  Jun Jul  Sep Oct  Apr  Jun Jul Aug Sep Oct  VFD4    Vilage Fire! Department 901 Corbindale Rd Houston,T TX,77024 Phone# (713)4 468-7941 Fax# (713)468-5039  May 2024 Summary- Piney Point  Call/Incident" Type/Detail Abdominal Pain Assault AllergicF Reaction Back Pain Carbon Monoxide Detector No Symptoms Cardiac/Respiratory. Arrest Check fort the Smell of Natural Gas Chest Pain Choking Difficulty Breathing Fall Victim Fire Alarm Business Fire Alarm Churcho or School Fire Alarm Residence Gas Leak Headache- Stroke symptoms notp present Heart Problems Hemorhage/laceration House Fire Injured Party MedicalA Alarm Motor Vehicle Collision Motor Vehicle Collision with Entrapment Object Downi in Roadway Overdose/Poisoning Possible D.O.S. Powerlines Down Arcing/Burning Psychiatric Emergency Seizures Service Call Non- emergency Shooting/Stabbing SickCall Stroke Transformer Fire Traumatic Injury Unconscious Party/Syncope Unknown MedicalE Emergency  Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TotalYTD Month #ofincidents Avg Respl Time  TOTAL 44 25 36 30 67 0 0 1 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 1 O oO 0 0 0 2 0 0 0 0 0 0 2 3 0 4 0 0 0 5 0 1 13 7 8 11 3 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 4I 0 0 0 0 0 2 0 0 0 U 0 2 0 0 0 0 0 o 0 4 4 3 6 0 0 0 0 2 0 2 0 0 0 0 0 0 0 0 0 0] TOTAL  202 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 46  23 16 29 18 47  4:59 4:56 4:47 4:51 4:38  133  4:50  9  Avg Respl Time  5:02 4:55 4:48 4:40 4:33 4:26  Jan eb Mar Apr May  Nov Dec  Jan Feb Mar Apr  Jul  ov Dec  VFD5    VFD BUDGET  VFD6    Village Fire Department 2025 Proposed Budget Summary  %Delta From 2024  CAPITAL EXPENDITURES:  Capital Expenditures TOTAL  $146,600.00  PERSONNEL EXPENDITURES:  Payroll Benefit  6,880,875 1,647,660  Personnel Expenditures TOTAL  $8,528,535.00  OPERATIONAL EXPENDITURES Red Trucks & Saving Lives  344,630 11,200 5,600 215,010 57,550 164,115 91,300 270,800 40,580  Dispatch Fire Station Office Professional Services Training Maintenance Events & Other  Fire Prevention - Fire Marshal's Office  Operating Expenditures TOTAL  $1,200,785.00 $9,875,920 $200,000 $10,075,920.00  Subtotal  CAPITAL REPLACEMENT FUND2  200,000  TOTAL BUDGET ASSESSED TO THE CITY  1.64%  Estimated EMS Revenue  250,000  Total Proposed 2025 Budget including EMS Revenue  $10,325,920.00  4.16%  VFD7    Village Fire Department 2025 Budget Worksheet  GENERAL FUND Budget Category CAPITAL Capital  $Increase/ %Increase 2024-2025  Detail Category  2023 Original 2023 Amended 2023 Actual 2024 Adopted 2025 Proposed  Physical Plant/Facility Misc. Tools & Equipment- FIRE Misc. Tools & Equipment- EMS Protective Gear Boat Gym Equipment Office Computers Apparatus Computers Radios  10,000 50,000  200,000 190,315 50,000 66,898 55,000 140,810 126,727  10,000 32,375 26,356 41,680 0 3,924 13,734 64,964  10,000 0 0% 86,000 53,625 166% 12,800 (13,556) -51% 22,400 (19,280) -46% 0 0 0% 0 0 0% 10,000 6,076 155% 0 (13,734) -100% 5,400 (59,564) -92%  6,882 22,117 100,000 70,649  29,000  TOTAL CAPITAL 144,000 490,810 483,588 193,033 146,600 (46,433) -24%  PERSONNEL Payroll  Base Pay 457 Plan Compensation Longevity Higher Class Overtime Professional Certification FICA TOTAL PAYROLL Retirement- TMRS Health Insurance Basic Life, ADD, & LTDI Insurance Worker'sComp. Insurance Meal Allowance TOTAL BENEFITS  4,786,388 5,051,944 5,054,985 5,542,285 5,789,000 246,715 95,728 101,091 98,401 110,846 115,780 4,934  4% 4%  22,000 28,000 418,098 46,000 412,810  22,000 28,000 560,817 483,164 57,000 57,269 412,810 425,470  22,000 18,540 261,406 57,000 454,513 402,809 34,449 71,651 46,000  26,600 4,600 21% 21,735 3,195 17% 369,140 107,734 41% 69,640 12,640 22% 488,980 34,467 428,260 25,451 25,200 (9,249) -27% 93,600 21,949 31% 46,000  8% 6% 6%  5,809,025 6,233,662 6,119,290 6,466,589 6,880,875 414,286  Benefits  361,546 373,951 371,849 26,432 59,776 40,000  1,120,284 1,040,284 1,034,529 1,246,876 1,054,600 (192,276) -15%  33,000 29,649 66,964 65,372 40,000 40,000  0 0% 3%  1,608,038 1,554,199 1,541,399 1,801,786 1,647,660 (154,126) -9%  TOTAL PERSONNEL 7,417,063 7,787,862 7,660,690 8,268,375 8,528,535 260,160  1  VFD    Village Fire Department 2025 Budget Worksheet  $Increase/  Budget Category OPERATING Red1 Trucks &5 Saving Lives  Detail Category  2023 Original 2023 Amended 2023 Actual 2024 Adopted 2025 Proposed 2024-2025 %Increase  Ambulance Medical Supplies IP Address VPN -PS Lightwave Internet, Phones, &T TV- Comcast Mobile Device Services City of Houston Radio System Communications- Motorola 47& NICE Incident Records & CAD- Propheonix EMS Protocol App Handtevy Training Software & Vehicle Checks Vector Solutions EMS Equipment Maintence- ProCare/Stryker Uniforms Fuel Vehicle Licenses & Permits Dues & Subscriptions TOTAL RED TRUCKS & SAVING LIVES Dispatch Alerting System- US Designs (Samantha) Electronic Protocol Cards- ProQA Translation: Service Language Line TOTAL DISPATCH Public Education & Relations & Promotional Inspections Fire Investigations Law Enforcement Equipment TOTAL FIREPREVENTION- -FIRE MARSHALSOFFICE Building Maintenance Station! Supplies Public Utilities Rent Property & Casualty Insurance TOTAL FIRES STATION Office Supplies Office Software Bank Service Charges TOTAL OFFICE  62,000  62,000 47,303  70,000 60,000 (10,000) -14% 8,820 8,820 0 0% 19,800 19,800 0 0% 4,067 6,100 2,033 50% 19,680 19,680 0 0% 43,000 45,580 2,580 6% 24,000 28,810 4,810 20% 2,300 4,620 2,320 101% 7,000 8,600 1,600 23% 21,000 22,470 1,470 7% 20,000 55,200 35,200 176% 48,000 55,000 7,000 15% 5,000 5,000 0 0% 2,439 4,950 2,511 103% 7,921 11,000 3,079 39% 2,500 0 (2,500) -100% 200 200 0 0% 10,621 11,200 579 5% 5,000 5,000 0 0% 200 0 (200) -100% 950 500 (450) -47% 2,850 100 (2,750) -96% 9,000 5,600 (3,400) -38% 26,892 30,000 18,600 18,000 (600) -3% 54,240 67,000 12,760 24% 10 10 10 0 0% 72,306 100,000 27,694 38% 10,933 14,400 3,468 32% 34,732 41,150 6,418 18% 7,000 2,000 (5,000) -71% 52,664 57,550 4,886 9%  15,000 55,000 6,500  15,000 6,638 84,514 47,491 6,500 4,895 17,637 0 17,637 10,000 5,210  138,500 168,014 106,329 295,106 344,630 49,524 17%  Dispatch  0 10,000  Fire Prevention- Fire Marshal's Office  10,000 45,000 75,000 10 52,253  10,000 5,210 45,000 41,279 60,349 62,179 10 94,558 85,418  Fire Station  172,263 199,917 188,886 172,049 215,010 42,961 25%  Office  120,400 130,400 51,158  2  VFD9    Village Fire Department 2025 Budget Worksheet  $Increase/ 0 16,000 16,000 #DIV/O! 36,000 36,000 0 0% 28,000 31,890 3,890 14% 11,500 13,225 1,725 15% 20,000 25,000 5,000 25% 0 0 5,000 5,000 #DIV/O! 3,000 10,000 7,000 233% 16,000 27,000 11,000 69% 37,740 32,000 (5,740) -15% 7,320 7,300 (20) 0% 18,000 18,000 0 0% 6,000 6,000 0 0% 7,000 6,000 (1,000) -14% 8,000 8,000 0 0% 0 0 0 #DIV/OI 0 9,000 9,000 #DIV/O! 5,000 5,000 0 0% 5,000 (5,000) -100% 94,060 91,300 2,240 -3% 165,000 185,000 20,000 12% 36,400 36,400 0% 26,000 28,600 2,600 10% 15,000 15,000 0 0% 1,200 800 (400) -33% 900 5,000 4,100 456% 7,580 25,000 7,000 20,000 59,580  Budget Category Professional Services  Detail Category  2023Original 2023 Amended 2023 Actual 2024 Adopted 2025 Proposed 2024-2025 %Increase  Accounting Services Legal Services ITS Services Health Insurance Consulting Services Medical Director Services Salary/Benefit Survey Services* Legal Notices & Advertising Other Professional Services TOTAL PROFESSIONAL SERVICES Fire Training Fire Certification Fees EMS Training EMS Certification Fees Emergency Management Training (TDEM) Fire Marshal Training Fire Marshal Certification Fees Dispatch Training & Certification Fees Admin Training & Certification Fees General Supplies for Training TOTAL TRAINING Vehicle Maintenance Equipment & Supplies Maintenance Bunker Gear Maintenance SCBAI Maintenance Knox Contracts Fuel System TOTAL MAINTENANCE VFDF Fire Commission & Meeting Expenses VFD Employee Appreciation & Events CPR Supplies, Cards, & Equipment Emergency Contingency TOTAL EVENTS & OTHER TOTAL GENERAL FUND  132,350 179,850 163,601 114,500 164,115 49,615 43%  Training  30,000 6,000 17,000  30,000 41,723 6,000 2,817 17,000  53,000 285,272  53,000 44,540 285,272 271,853  Maintenance  285,272 285,272 271,853 244,500 270,800 26,300 11%  Events & Other  6,790 21,084 39,685 10,000 10,000 67,559  7,580 0 0% 10,000 (15,000) -60% 3,000 (4,000) -57% 20,000 0% 40,580 (19,000) -32%  10,000 10,000  TOTAL OPERATIONS 921,785 1,036,453 916,772 1,052,080 1,200,785 148,705 14%  8,482,848 9,315,125 9,061,050 9,513,488 9,875,920 362,432  4%  3  VFD10    Village Fire Department 2025 Budget Worksheet  OTHER FUNDS  Category  2023 Original 2023 Amended 2023 Actual 2024 Adopted 2025 Proposed $Increase/ 2024-2025 %Increase  Capital Replacement Fund Surplus Contribution EMS Revenue Contribution TOTAL CAPITAL REPLACEMENT FUNDS  200,000  380,000 200,000  400,000  200,000 (200,000) -50% 238,054 238,054 #DIV/O! 250,000 250,000 #DIV/O!  200,000 380,000 200,000 400,000 688,054 288,054 72% 2023 Original 2023 Amended 2023Actual 2024 Adopted 2025 Proposed $Increase/ %Increase 8,482,848 9,315,125 9,061,050 9,513,488 9,875,920 362,432 200,000 380,000 200,000 400,000 200,000 (200,000) -50% 8,682,848 9,695,125 9,261,050 9,913,488 10,075,920 162,432 8,682,848 9,695,125 9,261,050 9,913,488 10,325,920 412,432  Category  2024-2025  GENERAL FUND CAPITAL REPLACEMENT FUND TOTAL BUDGET TOI BE ASSESSED EMS REVENUE CONTRIBUTION COMBINED ASSESSMENTS & CONTRIBUTIONS  4% 2% 4%  250,000  VFD1    Village Fire Department Budget History  FY2017 Actual 12,925.00 4,624,866.00 590,598.00  FY 2018 FY2019 Actual Actual 0.00 169,366.00 4,771,328.00 5,412,322.00 707,724.00 610,682.00  FY2020 Actual 49,123.00 783,740.00  FY2021 Actual 100,364.00 700,656.00  FY2022 Actual 159,620.00 953,900.00  FY2023 Audited Actual Approved 483,588.07 956,771.00 1,052,079.53  FY 2024  FY 2025 Propos  General Fund Expenditures: Capital Personnel Operating  193,033.25  5,549,532.00 6,126,081.00 6,742,766.00 7,620,690.00 8,268,375.07  Total Expenditures 5,228,389.00 5,479,052.00 6,192,370.00 6,382,395.00 6,927,101.00 7,856,286.00 9,061,049.07 9,513,487.85  Capital Replacement Fund: $for Cap. Replacement Plan  160,000.00 160,000.00  130,000.00 130,000.00  160,000.00 160,000.00  160,000.00 160,000.00  180,000.00 180,000.00  180,000.00 180,000.00  200,000.00 200,000.00  400,000.00 400,000.00  TotaltoFund  Cost to Cities Annual % change year-to-year  5,388,389.00 5,609,052.00 6,352,370.00 6,542,395.00 7,107,101.00 8,036,286.00 9,261,049.07 9,913,487.85 10,075,9  4.10%  13.25%  2.90%  8.63%  13.07%  15.24%  7.04%    VFD FINANCIALS  VFD13    Oliver, Rainey, & Wojtek, LLP 2909, Sherwood Way Ste. 300 San Angelo, TX 76901 512-756-4904  Independent Accountants' Compilation Report  To Management Village Fire Department Houston, TX  Management is responsible for the accompanying financial statements of Village Fire Department General Fund, Capital Replacement Fund, Facility Fund, and Ambulance Billing Fund, which comprise the statements of assets, liabilities, and fund balance - cash basis and the statements of changes in cash balances- - from cash transactions as of May 31, 2024, and the related statements of receipts and expenditures from cash transactions for the one month and five months then ended, the changes in fund balance from cash transactions for the five months then ended, and for determining that the cash basis of accounting is an acceptable financial reporting framework. We have performed a compilation engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. We did not audit or review the financial statements nor were we required toj perform any procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do not express an opinion, a conclusion, nor provide any form of assurance on these financial  statements.  The financial statements are prepared in accordance with the cash basis of accounting, which is a basis However, we did become aware of departures from financial statements prepared from cash transactions. The Village Fire Department maintains its accounting records using the modified cash basis method of accounting. Such accounting method differs from U.S. generally accepted accounting principles. Inventory, prepaids, deferred revenue, and payroll payables are currently reported in the financial statements.  ofaccounting other than accounting principles generally accepted in the United States of America.  The effects oft these departures from the cash basis of accounting have not been determined.  Management has elected to omit substantially all of the disclosures ordinarily included in financial statements prepared in accordance with the cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Department's assets, liabilities, fund balance, receipts, and expenditures. Accordingly, the financial statements are not designed for those who  are not informed about such matters. Oliver, Rainey, & Wojtek, LLP  San Angelo, TX June 17,2024  VFD14    6%0  VFD15    VFD16    Village Fire Department General Fund Statement of Receipts and Expenditures From Cash Transactions February 0.00 3,036.87 795,827.53 30,069.62 440,043.81 454.83 0.00 0.00 1,950.00 1,671.52 5,245.42 31,671.21 1,674.57 29,264.37 75,235.41 3,303.88 3,833.31 594,348.33 3,995.69 0.00 548.75 654.09 756.43 2,569.00 535.79 40,819.43 0.00 0.00 0.00 3,070.00 53.04 0.00 0.00 0.00 0.00 (6,499.77) 6,752.67 5,091.55 0.00 1,160.04 0.00 1,195.14 0.00 457.16 3,622.48 2,200.00 0.00 1,250.00 0.00 1,147.00 2,115.36 1,692.55 73,186.40 697,604.35  January 0.00 2,922.89 795,713.55 (5,974.62) 439,034.20 20,426.81 0.00 0.00 1,954.00 819.07 5,950.42 31,533.09 1,598.67 29,109.59 71,640.77 5,580.33 4,333.29 611,980.24 954.29 0.00 4,096.83 502.49 0.00 846.35 526.49 0.00 835.27 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 29,842.82 6,752.67 2,647.51 0.00 1,215.47 10.00 3,885.63 523.02 0.00 (1,960.00) 0.00 10,186.48 1,250.00 0.00 0.00 986.49 0.00 63,101.81 669,107.43  March 0.00 3,780.31 796,570.97 27,307.98 446,829.06 15,323.60 (69.06) (560.00) 1,956.00 1,626.76 5,469.55 32,148.72 1,679.31 29,674.79 74,830.72 6,607.75 3,833.31 619,350.51 5,300.09 2,198.10 3,341.97 1,020.91 0.00 1,466.54 526.52 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,076.53 0.00 (105.87) 4,852.35 6,752.67 12,283.80 0.00 3,053.08 0.00 2,952.66 174.34 745.37 2,722.52 2,200.00 0.00 1,250.00 0.00 3,373.00 3,239.49 0.00 58,424.07 705,082.56  April 2,008.96 4,153.48 798,953.10 26,333.67 439,366.42 30,515.33 923.77 1,657.98 1,968.00 3,392.73 5,344.55 33,372.43 10,682.79 30,767.38 65,450.72 6,607.75 3,833.31 633,883.16 2,585.29 0.00 2,549.13 1,037.42 (12.92) 1,752.63 526.52 0.00 0.00 20,544.63 89.09 0.00 0.00 4.64 381.57 0.00 6,637.52 14,438.58 6,751.33 18,440.62 19.00 1,806.41 0.00 3,530.09 719.89 510.63 11,620.00 2,200.00 0.00 1,250.00 0.00 37.50 4,229.03 1,953.18 103,601.78 763,818.61  May 1,878.07 4,449.39 799,118.15 8,372.46 434,771,10 24,739.92 692.83 1,444.69 1,970.00 2,113.99 5,297.92 32,820.64 1,652.80 30,256.20 72,915.44 3,303.87 3,833.31 615,812.71 5,765.90 0.00 1,494.00 1,768.47 2,232.62 2,504.93 57.00 0.00 4,398.98 0.00 487.63 0.00 0.00 0.00 0.00 337.10 0.00 7,338.85 6,751.33 13,997.49 0.00 2,611.95 0.00 2,987.56 0.00 458.54 23,862.00 2,200.00 0.00 1,250.00 2,341.48 8,439.95 2,520.63 3,583.87 97,390.28 721,575.45  June 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  Receipts City Assessments (Note 1) Miscellaneous Income Interest/Dividend, Inçome Totall Receipts Capital Expend. (Note4 4) Personnel Expenditures Salaries Overtime Regular Overtime-Medical Standby Overtime-CPR Longevity Higher Class Prof. Certification. Pay FICATax Basicl Life, ADD&I LTDI Ins. Retirement- TMRS HealthI Insurance Workmens' Comp Insurance Meal Allowances Total Personnel Expenditures Operational. Expenditures Ambulance: Medical Supplies Duaubserpons.amuas Building Maintenance Station Supplies IP Address VPN-PSI Lightwave Internet, Phones &1 TV-Comcast Mobile Device Serv.-T Mobile Comm. -Motorola 47 &I Niçe EMSI Protocol. App- Handevy EMS: Eq! Main-ProCare/Siyker Firel Investigations Lawl Enforcement Equipment Elect. Protocol Cards-Pro QA Translation: Ser.-Languagel Line VFDE Fire Comm &1 Meet. Exp. VFDI Events CPR Supplies, Cards, & Equip. Gas & Oil (Note 5) Property & Casualty Insurance Maint. of Equip. (Note6 6) Miscellaneous. Exp. (Note 7) Officel Expenses Rent Public Utilities Fire Certification: Fees SofwaredEmail-Miemsont 365 Legal Services ITS Services Health) Ins. Consulting Serv. Medical Director Services Legal Notices & Advert. Other Professional Services Training) Programs Uniforms Total Operational Expenditures Total Expenditures Excess of! Receipts (Expenditures)  792,790.66 $ 792,790.66 $ 792,790.66 $ 792,790.66 $ 792,790.69 $  126,606.12 $ 98,223.18 $ 91,488.41 $ 35,134.49 $ 77,542.70  VFD17    VFD MEETING Agenda & Minutes  VFD18    Minutes VILLAGE FIRE DEPARTMENT REGULAR. MONTHLYBOARD: MEETING Wednesday, May 22,2024,6:00PM.  1. CALLTOORDER  Aregular fire commission meeting of the Village Fire Department was held on! May 22, 2024, at 901 Corbindale Houston, Texas' 77024.1 Ith began at 6:00 p.m. and was presided over by the Commission' Vice  Chair, Henry Kollenberg. The: secretary was present.  Present & Voting' Were: City of Piney Point Village City of Spring' Valley' Village City of Hunters Creek City ofl Hilshire Village City ofl Hedwig' Village Present Were: City ofl Bunker Hill Village City ofl Piney Point Village City ofHilshire Village City ofHedwig' Village Village Firel Department Randlel Lawl Firm Not Present' Were: City ofl Bunker. Hill Village City ofl Hunters Creek City of Spring Valley Village  Commissionerlenty Kollenberg, Vice Chair CommissionerAllen: Carpenter, Treasurer Commissioner Rob Adams, Secretary Commissioner Robert (Bob) Buesinger, Member Commissioner Matt Woodruff, Member  Alternate Clara' Towsley Alternate Alizal Dutt Alternate. Mike Garofalo Alternate Mayor Tom) Jinks Fire Chief, Howard Miller Stuart Attorney Grady Randle  Administrative: Staff, MarloLongoria & Katherine  Commissionerl Keith Brown, Chair Alternate. Fidel Sapien Alternate)ohnlisenby  2. BADGEI PINNING CERMONY Captain Adam Ekblaw Captain Jason Ellis Deputy ChiefTim! Miller  3. COMMENTSI FROM' THEF PUBLIC (Comments: arel limited to3 3minuteseach)  None  VFD19    CONSENTAGENDA - All Consent Agenda items listed are considered tol be routine by thel Board of Commissioners: and willl be enacted by one motion.' There willl be no separate discussion oft thesei items unless al Board Memberr requests, in whiche event thei item willl bei removed from the Consent Agenda and  considered ini its normal sequence on the agenda.  Approval ofl Minutes-  April 24, 2024 - Regular Meeting April 24, 2024 Budget Workshop May 8, 2024 - Special Meeting May 8, 2024 - Budget Workshop Approval of Bills Paid -April 2024  Commissioner Carpenter made ar motion to approve thei items presented ini the consent agenda. Seconded  by Commissioner Buesinger. Motion carries unanimously 5. REPORTSand POSSIBLEACTION A. Treasurer Report  Commissionerc Carpenter presentedi the" Treasurer's Financial Reporta and Strategic Performance plan. For the month of April, thef fire department is at 32% for the qtr. budget; 32% for personnel, 64%1 for overtime, 55% for capital expenditure, and 39%1 for operational expenditures. He stated B. Fire Chief'sl Report-E Events OfAPRIL 2024, Monthlyl Pertormance; Staffing, Record of Calls,  information is included in the Fire Commission packet.  Response Times, etc. a. Staffing  Captain DePaul is on light duty. He is released to return tol his shift) June 1st. Jeremy Royster had surgery on! his knee. Hei is on light duty. Hei isl hoping fora ai full release soon. A new firefighter paramedic has been hired. He started on A-Shift on May 10th, We are currently advertising for one open firemedic position. Wel have six applicants and willl be  starting thet testing process soon.  We continue to search for a qualified part-time dispatcher.  Oryan Garcia isi ini thej process of goingi into the military (army reserve). Hei is anticipating goingt to boot  campi in August. b. Apparatus and Equipment  4/22/2024 Engine 2t taken tot the: shop for preventative maintenance. It was backi in service 5/14/2024 Ladder 11 taken to the shop for body work. Estimated to be out of service 21 months.  5/3/2024.  5/17/2024 Medic 2 Spring' Valley incident.  VFD20    Majori incidents  Hilshire! Housel Fire 1226 Ridgeley 5/16/2024 Straight Line Windstorm.  d. April 2024 Incidents Firel Incidents: 83 EMS typel Incidents: 87 Service Calls Non-Emergency: 21 HFD Calls: 20 Total incidents: 211  Average Response Time: 41 Minutes 33 Seconds EMS: 1sti response time: (Natl Standard is 6:30) Fire: (Natl Standard is 6:50) e. Major Projects (2024):  Main Roof: Construction contract willl be executed when itisa approved by counsel. There wereno  issues with the roof during the strait line wind event on! 5/16.  Consideration items  Department Guidelines are currently on SharePoint. The drafts willl be placed on SharePoint when Residential information for CAD. Work with cities toi inform citizens about the ability of thef fire department to put pertinent information on the CAD: for their residence! location. CONSIDERATIONOPI CONTRACTS/AGREEMENTS - The Board will discuss and consider possible action  completed and ready for review. (Medical or Special Hazard)  ont the following: None following: None  7. CONSIDERATIONI OF RESOLUTIONS-Thel Board will discuss and consider possible action on the  B. DISCUSSION ITEMS/PRESENTATIONOFSPECIALREPORTS: The Board will discussa andc consider  possible action on the following: A. Departmental Guidelines  No action was taken. Commissioner Kollenberg tabled B. Claire's Recommendations for financial policies  Commissioner Kollenberg suggested: a committeel be appointed to review recommendations. and Commissioner Carpenter and Commission Kollenberg agreed to be on the committee.  suggestions from Ms. Bogard. No action was taken.  VFD21    9. DISCUSSION OF AND POSSIBLE. ACTION ON THE FOLLOWING- The Board will discussando consider  possible action on the following:  A. Allocation oft the 2023 surplus per the: audit, $238,054.  Commissioner Woodruff moved to agree on the request that the VFDI retain the 2023 surplus and contribute the funds to fund 2, Capital Replacement. This agenda item willl be: separate from the  2025 proposed budget. Seconded by Commissioner Carpenter.  B. 2025 Proposed Budget  Commissioner Woodruff: moved to accept thej proposed 2025 budget and directed the staffto present thel budget with the 2024 budget and 2023 actuals so that the cities could determine the change. Also, a motion to direct the chieft to confine his spending to the detailed worksheet prepared  and not deviate from the numbers. Seconded' by Commissioner Carpenter.  C. Payroll accrual action plan  Commissioner Kollenberg presented thei information on the payroll accrual: stating that everyone in 2023 was paid (2x) in December 1/24 of their base pay andi in 2024 the employee willl be paid (2x) each month 1/24 oft their base pay. This action plan willl be determined by the auditor and counsel.  No action was taken. Tabled and willl be discussed atal later date  10. EXECUTIVE! SESSION- -Thel Board ofCommisionerswil: retirei into Executive! Session asauthorized byChapter! 551:Texas Government Code, to seeklegaladvice related to the following matters:  Commissioner Kollenberg requested to retire into executive session at 6:40 p.m. Commissioner Kollenberg reconvened: into public session at 6:48 p.m. take any actions necessary oni items discussed inl Executive Session  A. Fire Chief- - Contract  11. ACTION-COSEDSESION Thel BoardofDirectors willr reconvenei inc opens session to considerand  Noa action was taken 12. FUTURETOPICS Staffing Payroll 13. NEXTI MEETING DATE June 26, 2024 14. ADIOURNMENT  Present future topic to Commissioner Brown  Commissioner Kollenberg asked fora a motion to adjourn at 6:50p.m. Commissioner Carpenter moved,  seconded by Commissioner Woodruff.  Fire Commission Meeting-20240522 180206-Meeting Recording.mp4  VFD22    VILAGEPREDEPARTMENT RECULARMONTILYBOARPA MEETING Wednesday, June 26, 2024, 6:00P.M  Noticei is hereby given ofar regular monthly meeting oft thel Fire Commission oft the Village Fire Department, tol be held on  WEDNESDAY,June: 26, 2024, at 6:001 P.M.,901 Corbindale, Hedwig' Village, Texas77024.  1. 2. 3.  CALLTOORDER  COMMENTSFROM THEJ PUBLIC (Commentsarel limited to3 31 minutes each)  CONSENTAGENDA- All Consent. Agendai itemsl listed are considered tol ber routinel by the Board of Commissioners and willl be enacted by one motion. There willl be no separate discussion oft thesei items unless al Board Member requests, in whiche eventt thei item willl be removedf fromt the Consent Agenda and consideredi ini its normal sequence  on the agenda.  A. Approval ofl Minutes- Minutes- May 22,2024 B. ApprovalofBillsl Paid- -May 2024  REPORTS  A. Treasurer'sFinancial Reports and possible action- May 2024 ofCalls,Projects, Response' Times, etc. 2024  B. Fire ChiefsReport: and possible action- - Events of May 2024, Monthly Performance; Incidents, Record CONSIDERATIONOF CONTRACIFAEREMIENTS The Board will discuss and consider possible action ont the  5.  following: None None  6.  CONSIDERATION OF RESOLUTIONS Thel Board will discuss and consider possible action ont thef following:  7.  DISCUSSION TEMS/PRISENTATION OF SPECIAL REPORTS - The Board will discuss and consider  possible action ont the following: A. Departmental Guidelines Staffing D. Payroll 8.  Claire's recommendations for financial policies  DISCUSSION OF AND POSSIBLE ACTION ON THE FOLLOWING The Board will  discuss and consider possible action ont the following: A. Audit change made on' TMRSi information page - 39 Possible vehicle purchasesi in 2025 Foundation funding  9.  EXECUTIVES SESSION- The Board of Commissioners will retire intol Executive Session as authorized by Chapter  551;Texas Government Code, tos seek legal advice related tot the following matters:  VFD23    Village Fire Department June 26, 2024 Regular Monthly Meeting  2  a. Fire Chief- Contract  10. ACTION-CLOSED: SESSION- Thel Board of Directors will consider and take any actions necessary oni items  discussed: inl Executive Session  11. FUTURETOPICS 12. NEXTMEETINGDATE July24,2024 13. ADIOURNMENT  Icertify that the agenda for the 26th of June 2024, Regular Monthly Meeting was posted at the fire department this  the 19th day of] June 2024, at 4:00P P.M. Marlol Longoria, Administrator  The facility is wheelchair-accessible and accessible parking is available. Requests for accommodations or interpretive services must be made at least forty-eight (48) hours prior to this meeting. Please contact thel Fire  Chief's Office at (713) 468-7941 or ongona@Mvilagetireorg for further information.  VILLAGE FIREI DEPARTMENTI  VFD23    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: City Council FROM: Aliza Dutt, Mayor  MEETINGI DATE: June 24, 2024  SUBJECT: Consideration and possible action on the monthly report presented by the  Mayor.  Agenda Item: 4 Summary:  This agenda item pertains to the mayor's reports, which provide updates on city operations to the  council and community.    VILLAGES  INDEPENDENCEDAY  **Parade * *  Thursday, July 4, 2024  START Memorial Church of Christ NCL ou-AICt  Library-Spring.  hDr Dune  Parade  BEINHORN! RD  Starts at 10:00 a.m.  Starts at Memorial Church of Christ  on Gaylord  Taylorcrest Rd.  Ends at Ecclesia on Piney Point Rd  Wendover Ln  MVPD Fun Run & Bike Ride Starts at 9:45a.m.  SMITHDALE RD  CalicoLn  sionist  6 8 CLAYMORE RD  POLICE  ay Dr hamin icaln  Quail Hollow! Ln GREENBAYST  For more information and to participate in the parade, visit wwwbunkerhilixgov/latest- news/ndependence-day-parade or contact Mallory Pack at mpack@bunkerniltx.gov  Piney Point Village END Ecclesia    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: City Council  FROM: R. Pennington; City Administrator  MEETINGI DATE: June 24, 2024  SUBJECT: Discuss and take possible action on the City Administrator's Monthly  Report, including selected items.  Agenda Item: 5  The City Administrator will provide information for the Council and the community that contains updates oni important cityi initiatives that are not generally included on a city council agenda for action. Some items listed may call: for Council approval and/or delegate authorization under the direction ofthe Council. Note  the following items:  A. Financial Related Items:  Financial Report: This report provides an overview of financial activity as of May 2024. ii. Property Tax Report: Attached is the latest report from our tax assessor-collector regarding  Please find thel latest report attached. iii. Disbursements (greater than $10,000). B. Temporary Space Amendment- t-7660 Woodway Suite 593 Update on Current Specific Use Permit Projects. D. Country Squire Gateway Easement Proposal.  tax collection.  (1) Brooks Watson - Audit Services at $18,379.18.  Recommendation:  Approve the following required items:  (1) Disbursements of Brooks Watson for Audit Services at $18,379.18. (2) Approve authorization of7660 Woodway contract space amendment.    FINANCIAL RELATED ITEMS    EY  TEXAS  CITY OF PINEY POINT VILLAGE FINANCIAL REPORT  MAY 2024 FINANCIALS (PRELIMINARY)  This report provides an overview oft the city's financial operations through May 2024, the fifth month of the fiscal year 2024. It includes audited beginning balances and the original adopted budgeted numbers.  General Fund  Prior YTD $7,712,859 $3,649,399 $10,158,382 $4,063,461 Prior YTD $7,633,754 $4,474,152  Budget $9,240,418 ($917,964) Budget $9,191,418 $7,695,482 $1,495,936  Month $293,946 $766,427 ($472,481) Month $290,298 $635,773 ($345,476)  YTD $7,762,847 $3,741,566 $4,021,281 YTD $7,705,361 $3,465,681 $4,239,679  Total Revenues Total Expenditures Over/(Under) Operating Revenues Over/(Under)  Operating Expenditures $3,159,602  1. Total revenues total $7,762,847, which is 84% oft the budget and 0.6% higher than last year at this a. Property taxi received to date fort the M&O or the general fund portion totals $6,820,898, or 98.4% of the budget. The current YTD amount collected represents 87.9% of the total general fund revenue. Property Taxi is $308,473 more than the last YTD, trending a little higher than last year's collection. The city anticipates collecting an additional $109,258 for Maintenance and Operation. The adopted rate is $0.255140, with $0.226507 designated as M&O and the remaining $0.028633 as the 1&S requirement to finance the annual bond debt. Payments of property taxes are due by January 31, 2024, and are delinquent as of February 1, 2024. The City currently contracts with Spring Branch ISDa as the tax assessor-collector. The budget incorporates a 99% collection rate on the total taxable value. Please review the monthly tax office report for additional details and  point, primarily due to the timing of property tax collection.  adjustments to current taxable values.  Financial Summary-1    b. Sales Tax collection for May totals $220,718 or 45.4% of the total annual $485,725 projection. The YTD amount collected is currently $8,559 lower than the May 2023 collection of $229,277, representing a 3.7% decrease. The projected sales tax collection Franchise fees collections through May totaled $145,715. The amount collected included $20,896 for the cable franchise, $113,510 for the electric franchise, and $11,309 for telephone and wireless franchise fees. The cityanticipates collecting over $3871 thousand d. Court revenue is $57,428, 42.5% oft the budget, and $5,855 less than last year. Court fines total $53,132 and the remaining $4,296 is primarily restricted for special use, such as court security ort technology. The city collected $1351 thousand in court revenue for 2023. Although the numbers for this month are low, it is anticipated that the collections for e. License and permits total $218,601, which is projected tol bel less thani thet target at 35.1%. Permits and inspection fees alone account for 88.4% of the category revenue. Drainage reviews are currently at $24,450. Still, two major development projects are ongoing at Alarm registrations amount to $21,550, which is 86.2% of the annual budget projection. This is $2,700 lower than last year. Annual alarm registration is important for keeping Interest revenue is $220,450, which accounts for 58.9% of the budgeted line. This represents a significant increase of $65,620 compared to the same period last year. The Federal Reserve has decided to delay and expects one interest-rate cut for this year, which means our expected interest revenue projections will remain higher than  int the budget represents 5.26% of all general fund revenue.  int franchise fees.  2024 will be similar.  Kinkaid and MDE.  emergency'information up-to-date fori individual properties.  anticipated.  2. The city allocated $7,695,485 for operating expenses and an additional $2,462,900 for capital programming. Total expenditures currently are $3,741,566, which is 36.8% of the budget and 2.5% more than last year-to-date. Operating expenditures amount to $3,465,681, which is 45.0% 3. Divisions and categories that are currently trending higher in expenditures are asi follows:  of the budget and 9.7% more than last YTD.  a. Police Services at $1,359,417 or 51.8% due to the practice of providing two months of service payments at the beginning of the year as agreed for adequate MVPD operational b. Fire Services at $954,173 or 45.8%. representing 1.5 months of service payments at the  cash flow.  beginning oft the year for adequate VFD operational cashi flow.  Financial Summary-2    General Government expenditures, at $515,531, or 42.0%, are slightly higher. The projected costs have increased due to higher expenses for information technology, supplies, and storage following the termination of our office lease. Additionally, fluctuations in employee insurance costs, particularly the annual HSA contribution made at the beginning of the year, have contributed to the overall increase in expenses. However, we anticipate that costs will stabilize as a result of terminating the lease,  ultimately leading to savings fori the city by the end of the year.  4. Capital expenditures at $275,885 or 11.2% due to thei timing of this report. The following capital  projects are scheduled for the current year.  a. 96" Stormwater Replacement CIP -This project was completed in April 2024. b. Other projects include Williamsburg, Bothwell Way, Windermere Outfall Project, Smithdale landscape/Sidewalk, Community Beautification, and traffic signals. The budget adopted the use of $917,964 in reserved cash and is supporting a portion of the $2,462,900 in capital programs. In 2022, the audited ending balance for the general fund was reported as $4,588,764. In 2023, the audited revenue exceeded expenditures by $1 million,  increasing the fund balance to nearly $5.6 million.  Debt Service Fund  Prior YTD $943,721 $839,075 $104,646  Budget $896,050 $885,050 $11,000  Month $13,505 $0 $13,505  YTD $876,351 $857,450 $18,901  Total Revenues Total Expenditures Over/(Under)  5. Revenues are $876,351, 97.8% of the budget, with $862,243 from property tax collections. The adopted rate designated fori interest and sinking is $0.028633 as the requirement to finance the annual bond debt. The budget incorporates a 99% collection rate based on trends from past 6. Expenditures are $857,450, 96.9% oft the budget, as debt service principal payment payments are  collection years. semiannual.  a. Two Principal payments were disbursed, $420,000 for GO Series 2015 and $400,000 for b. Ina addition, payments ofi interest due include $9,575 for GO Series 2015 and $27,0501 for GO Series 2017. The cityi is obligated to pay the remaining $24,425 in interest by August.  GO Series 2017.  Current debt obligations are scheduled through 2027.  7. Although revenues are over expenditures by $18,901, debt service restricts a portion of cash to support fund balance. Thel budget projects ane end-the-year reserve estimated at $205K with at for  the debt service fund.  Financial Summary-3    FORI MORE INFORMATION: This summary report is based on detailed information generated by the City's Administration. If you have any questions or would like additional information on this report, please  contact city administrationat713-230-8703.  Financial Summary-4    Piney Point Village  TEXAS  Statement of Revenue & Expenditures For Month Ended: May 31, 2024  GENERALI FUND SUMMARY REVENUES PROPERTYTAXES SALESTAXES FRANCHISE TAXES COURTI REVENUE PERMITS & INSPECTIONS ALARMI REGISTRATIONS GOVERMENTAL CONT. (METRO) PILOT FEES (KINKAID) INTEREST TOTAL OPERATING OTHERI NON-OPERATINGI PROCEEDS TOTALNON-OPERATING TOTALF REVENUES  PRIOR YTD 6,512,425 229,277 157,886 63,283 426,303 24,250 0 65,500 154,830 7,633,754 79,105 79,105 $7,712,859 $9,240,418 PRIOR YTD 1,280,301 838,035 229,051 6,172 2,353,560 154,641 146,238 402,179 12,666 90,319 806,042 $3,159,602 $7,695,482 489,797 489,797 $3,649,399 $10,158,382 4,063,461  CURRENT BUDGET 6,930,156 485,725 387,887 135,000 622,150 25,000 136,500 95,000 374,000 9,191,418 49,000 49,000  MONTHLY ACTUAL 96,828 46,330 44,946 7,907 48,090 250 0 0 45,947 290,298 3,649 3,649  YTD ACTUAL 6,820,898 98.4% 220,718 45.4% 145,715 37.6% 57,428 42.5% 218,601 35.1% 21,550 86.2% 0 0.0% 0 0.0% 220,450 58.9% 7,705,361 83.8% 57,486 117.3% 57,486 117.3%  % BUDGET  BUDGET BALANCE 109,258 265,007 242,172 77,572 403,549 3,450 136,500 95,000 153,550 1,486,057 (7,986) (7,986) $1,478,071 BUDGET BALANCE 1,262,850 1,127,659 402,422 31,246 2,824,178 286,710 180,025 712,529 28,381 197,979 1,405,623 $4,229,801 2,187,015 2,187,015 $6,416,816  $293,946 $7,762,847 84.0%  CURRENT BUDGET 2,622,267 2,081,832 595,563 36,900 5,336,562 475,500 302,200 1,228,060 35,510 317,650 2,358,920  MONTHLY ACTUAL 210,475 173,486 48,285 1,484 433,730 64,590 26,600 94,577 482 15,794 202,043  YTD ACTUAL  % BUDGET  EXPENDITURES PUBLICS SERVICE DIVISION POLICE SERVICES FIRE SERVICES SANITATION COLLECTION OTHER PUBLIC SERVICES PUBLIC SERVICE DIVISION OPERATIONS CONTRACT: SERVICES BUILDING SERVICES GENERAL GOVERNMENT MUNICIPAL COURT PUBLICWORKS OPERATION DIVISIONS TOTALI PUBLIC & OPERATING NON-OPERATING CAPITAL PROGRAMS TOTALI NON-OPERATING TOTALI EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES  1,359,417 51.8% 954,173 45.8% 193,141 32.4% 5,654 15.3% 2,512,384 47.1% 188,790 39.7% 122,175 40.4% 515,531 42.0% 7,129 20.1% 119,671 37.7% 953,297 40.4%  $635,773 $3,465,681 45.0%  2,462,900 2,462,900  130,653 130,653  275,885 11.2% 275,885 11.2%  $766,427 $3,741,566 36.8% (472,481) 4,021,281  (917,964)  CITY FINANCIALI REPORT- MAY2 2024    Piney Point Village  TEXAS  Statement of Revenue & Expenditures For Month Ended: May 31, 2024  GENERALI FUNDI REVENUES TaxC Collection 10-4101 Property" Tax (M&O) Unearned/Adjusted Total Property Tax: 10-4150 Sales Tax Total Tax Collection: Permits & Inspections 10-4203 Plat Reviews 10-4205 Contractor Registration 10-4206 Drainage Reviews 10-4207 Permits & Inspection Fees 10-4208 Board of Adjustment Fees Total Permits & Inspections: MunicipalCourt 10-4300 Court Fines 10-4301 Building Security Fund 10-4302 Truancy Prevention 10-4303 Local Municipall TechF Fund 10-4304 Local Municipal. JuryF Fund Investment Income 10-4400 Interest Revenue Agencies &A Alarms 10-4508 SEC-Registration Franchise Revenue 10-4602 Cable Franchise 10-4605 Power/Electric Franchise 10-4606 Gas Franchise 10-4607 Telephone Franchise 10-4608 Wireless Franchise Donations & Inl Lieu 10-4702 Kinkaid School Contribution 10-4703 Metro Congested Mitigation 10-4704 Intergovernmental: Revenues 10-4705 Ambulance 10-4800 Miscl Income 10-4803 CIP Cost Share 10-4804 Credit Card Fees  PRIOR CURRENT MONTHLY YTD YTD BUDGET ACTUAL ACTUAL 6,512,425 6,930,156 96,828 6,820,898 98.4% 0 0 0 6,512,425 6,930,156 96,828 6,820,898 98.4% 229,277 485,725 46,330 220,718 45.4% 6,741,702 7,415,881 5,250 9,750 0 0 0.0% 4,080 10,650 780 3,630 34.1% 31,550 50,000 5,450 24,450 48.9% 384,673 550,000 41,860 190,021 34.5% 750 1,750 0 500 28.6% 426,303 622,150 48,090 218,601 35.1% 58,061 126,000 7,307 53,132 42.2% 1,828 3,000 210 1,504 50.1% 1,865 3,000 214 1,534 51.1% 1,492 2,950 172 1,228 41.6% 37 50 4 31 61.3% 63,283 135,000 7,907 57,428 42.5% 154,830 374,000 45,947 220,450 58.9% 154,830 374,000 45,947 220,450 58.9% 24,250 25,000 250 21,550 86.2% 24,250 25,000 250 21,550 86.2% 42,577 85,153 20,896 20,896 24.5% 113,508 272,419 22,702 113,510 41.7% 0 25,000 0 0 0.0% 951 3,515 766 766 0.0% 850 1,800 581 10,543 585.7% 157,886 387,887 44,946 145,715 37.6% 65,500 95,000 0 0 0.0% 136,000 0 0 0.0% 500 0 0 0.0% 48,000 0 31,744 66.1% 55,105 1,000 1,856 7,876 787.6% 24,000 0 0 8,948 0 1,792 8,919 144,605 280,500 3,649 57,486 20.5% 7,712,859 9,240,418 293,946 7,762,847 84.0% 0 0 0 $7,712,859 $9,240,418 293,946 7,762,847 84.0%  % BUDGET  BUDGET BALANCE 109,258 0 109,258 265,007 374,265 9,750 7,020 25,550 359,979 1,250 403,549 72,868 1,496 1,466 1,722 19 77,572 153,550 153,550 3,450 3,450 64,257 158,909 25,000 2,749 (8,743) 242,172 95,000 136,000 500 16,256 (6,876) (8,948) (8,919) 223,014 1,477,571 0 $1,477,571  143,158 7,041,616 95.0%  Total Municipal Court: Totall Investment Income: Total Agencies & Alarms:  Total Franchise Revenue:  Total Donations & Inl Lieu: Total Revenue Received FY21: UnearnedA Adjusted TOTALREVENUES:  CITYF FINANCIALI REPORT- MAY2 2024    Piney Point Village  TEXAS  Statement of Revenue & Expenditures For Month Ended: May 31, 2024  GENRALENUNDIRCENOTURS PUBLIC SERVICE DIVISION Community Events 10-510-5001 Community Celebrations 10-510-5002 Public Relations Police Services 10-510-5010 MVPD Operations 10-510-5011 MVPD Auto Replacement 10-510-5012 MVPD Capital Expenditure Miscellaneous 10-510-5020 Miscellaneous Sanitation Collection 10-510-5030 Sanitation Collection 10-510-5031 Sanitation Fuel Charge LibraryServices 10-510-5040 Spring Branch Library Street Lighting Services 10-510-5050 Street Lighting FireServices 10-510-5060 Villages Fire Department  PRIOR YTD  CURRENT MONTHLY BUDGET  YTD ACTUAL  % BUDGET  BUDGET BALANCE  ACTUAL  6,000 15,000 21,000 2,525,700 46,667 49,900 2,622,267 0 0 578,520 17,043 595,563 1,500 1,500 14,400 14,400 2,081,832 2,081,832  0 0 0 210,475 0 U 210,475 0 0 47,338 947 48,285 0 1,484 1,484 173,486 173,486  (74) 0 0 0.0% (74) -0.4% 1,262,850 50.0% 46,667 100.0% 49,900 n/a 1,359,417 51.8% 0 n/a o n/a 190,300 32.9% 2,840 16.7% 193,141 32.4% 0.0% 0 0.0% 5,728 39.8% 5,728 39.8% 954,173 45.8% 954,173 45.8%  5,000 15,000 15,000 1,262,850 0 0 1,262,850 0 0 388,220 14,203 402,422 1,500 1,500 8,672 8,672 1,127,659 1,127,659 $2,818,104  Community Events:  0 1,132,377 53,333 94,591  Police! Services: 1,280,301  Totall Miscellaneous:  0 225,458 3,593 229,051 0 6,172 6,172 838,035 838,035  Sanitation Collection: Librarys Services: Streetl Lighting Services:  Fire Services:  TOTALF PUBLIC SERVICE: $2,353,560 $5,336,562  $433,730 $2,512,384 47.1%  CITY FINANCIALI REPORT- -MAY 2024    Piney Point Village  TEXAS  General Fund Expenditures -Page2 CURRENT MONTHLY BUDGET  PRIOR YTD  YTD ACTUAL  % BUDGET n/a 6,610 26.4% 104,031 47.3% 25,507 25.5% 40,833 64.8% 3,420 148.7% 0 0.0% 8,390 35.0% $188,790 39.7%  BUDGET BALANCE  ACTUAL  CONTRACTS SERVICE DIVISION 10-520-5101 Grant Administration 10-520-5102 Accounting/Audit 10-520-5103 Engineering 10-520-5104 Legal 10-520-5105 Tax Appraisal-HCAD 10-520-5107 Animal Control 10-520-5108 THardware/Software' & Support 10-520-5110 Mosquito Control  0 19,399 64,098 39,566 20,159 240 3,994 7,185 $154,641  0 25,000 220,000 100,000 63,000 2,300 41,200 24,000 $475,500  0 18,390 115,969 74,494 22,167 (1,120) 41,200 15,610 $286,710  6,610 28,661 7,898 17,226 0 0 4,195 $64,590  TOTAL CONTRACT: SERVICE DIVISION:  BUILDING SERVICE DIVISION Building & Inspection Services 10-530-5108 Information" Technology 10-530-5152 Drainage Reviews 10-530-5153 Electrical Inspections 10-530-5154 Plat Reviews 10-530-5155 Plan Reviews 10-530-5156 Plumbing Inspections 10-530-5157 Structural Inspections 10-530-5158 Urban Forester 10-530-5160 Mechanical Inspections Supplies and Office Expenditures 10-530-5204 Dues & Subscriptions 10-530-5207 Misc Supplies 10-530-5209 Office Equipment & Maintenance 10-530-5211 Meeting Supplies 10-530-5215 Travel & Training Insurance 10-530-5403 Credit Card Charges  0 56,466 8,100 0 20,000 10,080 15,435 19,320 4,905 134,306 0 81 81 11,850 11,850 $146,238  103,000 15,000 500 50,000 18,000 30,000 45,000 8,500 270,000 500 1,000 500 900 300 3,200 29,000 29,000 $302,200  10,308 1,125 0 4,000 2,565 3,060 3,680 855 25,593 0 0 0 0 0 0 1,007 1,007 $26,600  47,565 46.2% 7,110 47.4% 0 0.0% 16,000 32.0% 10,935 60.8% 13,950 46.5% 15,600 34.7% 3,645 42.9% 114,805 42.5% 0 0.0% 350 35.0% 0 0.0% 0 0.0% 0 0.0% 350 10.9% 7,020 24.2% 7,020 24.2% $122,175 40.4%  55,435 7,890 500 34,000 7,065 16,050 29,400 4,855 155,195 500 650 500 900 300 2,850 21,980 21,980 $180,025  Building and Inspection: Services:  Supplies and Office Expenditures:  Insurance:  TOTALI BUILDING SERVICE DIVISION:  CITY FINANCIALI REPORT- -MAY 2024    Piney Point Village  TEXAS  General Fund Expenditures -Page3 CURRENT MONTHLY BUDGET 22,000 0 7,200 3,000 3,600 3,000 3,500 5,000 5,000 10,000 2,000 7,500 146,000 10,000 16,000 3,000 1,500 248,300 662,745 20,809 0 50,035 138,135 4,000 875,724 88,836 10,000 4,000 102,836 1,200 0 1,200  PRIOR YTD  YTD ACTUAL  % BUDGET  BUDGET BALANCE  ACTUAL  GENERAL GOVERNMENT DIVISION Administrative Expenditures 10-540-5108 Information" Technology 10-540-5201 dminastatvePoesonire 10-540-5202 Auto Allowance/Mileage 10-540-5203 Bank Fees 10-540-5204 Dve/semnatsysubcptons 10-540-5205 Elections 10-540-5206 Legal Notices 10-540-5207 Miscellaneous 10-540-5208 Citizen Communication 10-540-5209 Office Equipment & Maintenance 10-540-5210 Postage 10-540-5211 Meeting Supplies 10-540-5212 Remt/leasehdl/Fumture 10-540-5213 Supplies/Storage 10-540-5214 Telecommunications 10-540-5215 Travel &1 Training 10-540-5216 Statutory Legal Notices Wages & Benefits 10-540-5301 Gross Wages 10-540-5302 Overtime/Severance 10-540-5303 Temporary Personnel 10-540-5306 FICA/Med/FUTAI Payroll Tax Exp 10-540-5310 TMRS (City Responsibility) 10-540-5311 Payroll Process Exp-Paychex 10-540-5353 Employee Insurance 10-540-5354 General Liability 10-540-5356 Workman's Compensation 10-540-5403 Credit Card Charges (Adm) 10-540-5710 Intergovernmental. Expenditure  6,979 3,783 1,547 702 619 1,251 890 3,888 2,737 360 1,573 58,935 4,844 3,534 0 180 91,821 217,071 949 3,302 17,719 23,994 1,245 264,280 44,912 (33) 44,879 1,199 1,199 $402,179 $1,228,060  4,833 0 687 72 242 110 685 0 0 549 0 2,348 3,000 8,449 1,283 0 0 22,258 45,140 220 0 3,319 19,567 242 68,488 3,831 0 0 3,831 0 0 $94,577  18,940 86.1% 3,905 #DIV/O! 3,508 48.7% 353 11.8% 576 16.0% 489 16.3% 4,732 135.2% 633 12.7% 4,486 89.7% 1,479 14.8% 232 11.6% 4,085 54.5% 95,407 65.3% 16,383 163.8% 5,350 33.4% 0 0.0% 0 0.0% 160,558 64.7% 231,827 35.0% 1,545 7.4% 0 18,922 37.8% 57,640 41.7% 1,574 39.3% 311,508 35.6% 43,441 48.9% 0 0.0% 24 0.6% 43,465 42.3% 0 0.0% 0 0.0% $515,531 42.0%  3,060 (3,905) 3,692 2,647 3,024 2,511 (1,232) 4,367 514 8,521 1,768 3,415 50,593 (6,383) 10,650 3,000 1,500 87,742 430,918 19,264 0 31,113 80,495 2,426 564,216 45,395 10,000 3,976 59,371 1,200 1,200 $712,529  Administrativel Expenditures:  Wages &E Benefits:  Insurance  Insurance:  Other  Intergovernmental:  TOTAL GENERAL GOVERNMENTI DIVISION:  CITY FINANCIALI REPORT- -MAY 2024    Piney Point Village  TEXAS  General Fund Expenditures -Page4 CURRENT MONTHLY BUDGET  PRIOR YTD  YTD ACTUAL  % BUDGET 0 n/a 0 n/a 500 n/a 500 n/a n/a 0 n/a 2,829 43.5% 3,800 15.2% 6,629 21.0% $7,129 20.1%  BUDGET BALANCE  ACTUAL  MUNICIPAL COURT DIVISION Supplies & Office Expenditures 10-550-5207 Misc Supplies 10-550-5211 Meeting Supplies 10-550-5215 Travel & Training Insurance 10-550-5353 Employee Insurance Court Operations 10-550-5403 Credit Card Charges 10-550-5404 MPOuo/mepteer  250 2,000 1,750 4,000 0 0 6,510 25,000 31,510 $35,510  0 0 0 0 0 482 0 482 $482  250 2,000 1,250 3,500 0 0 3,681 21,200 24,881 $28,381  0 0 0 1,304 11,361 12,666 $12,666  Supplies and Office Expenditures:  Insurance:  Court Operations:  TOTALI MUNICIPALO COURT DIVISION:  PUBLICWORKSI MAINTENANCEI DIVISION Supplies & Office Expenditures 10-560-5108 Information Technology 10-560-5207 Misc Supplies 10-560-5213 Office Supplies 10-560-5215 Travel & Training Insurance 10-560-5353 Employee Insurance Maintenance &F Repair 10-560-5501 TCEQ8 & Harris COF Permits 10-560-5504 Landscaping Maintenance 10-560-5505 Gator Fuel & Maintenance 10-560-5506 Right of Way Mowing 10-560-5507 Traffic Control 10-560-5508 Water Utilities 10-560-5509 Tree Care/Removal 10-560-5510 Road/Drainage Maintenance 10-560-5515 Community Beautification 10-560-5516 Equipment Maintenance 10-560-5517 Street Maintenance OTHERE EXPENSES 10-560-5600 CAPITAL EQUIPMENT  0 500 0 1,000 1,500 0 0 0 1,850 165,000 1,000 15,000 2,800 16,000 1,500 100,000 3,000 10,000 316,150  0 23 0 23 0 0 0 197 0 718 775 12,590 56 782 0 653 15,770  765 23 4.7% n/a 0 n/a 788 52.6% n/a 0 n/a 1,766 n/a 24,763 1338.5% 563 0.3% 22,380 2238.0% 12,605 84.0% 1,938 69.2% 26,330 164.6% 3,301 220.1% 19,334 19.3% 131 4.4% 5,771 57.7% 118,883 37.6%  (765) 477 0 1,000 712 0 0 (1,766) (22,913) 164,437 (21,380) 2,395 862 (10,330) (1,801) 80,666 2,869 4,229 197,267  Supplies and Office Expenditures:  0 0 100 31,991 0 20,264 3,271 1,363 7,185 0 13,163 1,332 900 79,569 10,750 10,750 $90,319  Insurance:  Maintenance and Repair: Other Expenses: TOTALI PUBLICI WORKS DIVISION:  $317,650  $15,794  $119,671 37.7%  $197,979  CITY FINANCIALI REPORT- -MAY 2024    Piney Point Village  TEXAS  General Fund Expenditures -Page5 CURRENT MONTHLY BUDGET  PRIOR YTD  YTD ACTUAL  % BUDGET  BUDGET BALANCE  ACTUAL  CAPITAL OUTLAY PROGRAMS General Capital Maintenance Programs 10-570-5602 Drainage Ditch Maintenance 10-570-5606 Road/Drainage Projects 10-570-5701 2019 Maintenancel Projects 10-570-5702 2020F Pavingl Improvements 10-570-5703 2021 Pavingl Improvements 10-570-5806 Drainage and Sidewalks Major Capital Maintenance Programs 10-570-5808 Wilding Lane 10-580-5809 96" Stormwater Replacement 10-580-5810 Tokeneke Countrys Squire 10-580-5811 Capital Programming 10-580-5821 Williamsburg 10-580-5822 Bothwell Way 10-580-5823 Windermere Outfall Project 10-580-5824 Smithdale landscape/Sidewalk 10-580-5825 Greenbay Beautification 10-580-5826 Harris Co. SignalP Participation  0 0 0 0 0 0 0 0 0 0 0 2,462,900 0 0 0 0 2,462,900  0 0 0 0 0 0 0 0 0 (4,334)  n/a n/a n/a n/a n/a n/a n/a n/a 4,334 n/a 0 264,657 10.7%  0  Surrey Oaks  0 127,971 284,730 34,830 42,266 489,797 $489,797 $2,462,900 $3,649,399 $10,158,382  0 0 130,653  0 130,653 $130,653  6,894 275,885 11.2% $275,885 11.2%  Capital Programming TOTAL CAPITAL OUTLAY PROGRAMS: TOTAL EXPENDITURES:  (4,334) ($4,334) $4,219,393  $766,427 $3,741,566 36.8%  CITY FINANCIALI REPORT- -MAY 2024    Piney Point Village  TEXAS PRIOR YTD 904,506.79 0 904,507 39,214 943,721 $943,721 PRIOR YTD 790,000 48,325 750 839,075 $839,075 104,646  Statement of Revenue & Expenditures For Month Ended: May 31, 2024  DEBTS SERVICEFUND REVENUES PROPERTYTAXES Unearned/Adjusted Total Property Tax: INTEREST TOTAL OPERATING TOTALI REVENUES  CURRENT MONTHLY BUDGET 881,050 0 881,050 15,000 896,050 $896,050 CURRENT MONTHLY BUDGET 820,000 61,050 4,000 885,050 $885,050 11,000  YTD ACTUAL 862,243 0 862,243 14,108 876,351 $876,351 YTD ACTUAL 0 820,000 0 36,625 0 825 0 857,450 $0 $857,450 13,505 18,901  % BUDGET 97.9%6 97.9% 97.8% 97.8% % BUDGET 100.0% 60.0% 20.6% 96.9% 96.9%  BUDGET BALANCE 18,807 0 18,807 892 19,699 $19,699 BUDGET BALANCE 0 24,425 3,175 27,600 $27,600  ACTUAL 12,381 12,381 1,124 13,505 $13,505 ACTUAL  EXPENDITURES TAXE BONDF PRINCIPAL TAXBONDI INTEREST FISCAL AGENTF FEES OPERATING EXPENDITURES TOTALI EXPENDITURES REVENUE OVER/(UNDER)! EXPENDITURES  CITYF FINANCIALI REPORT-MAY 2024    City of Piney Point Village Monthly Tax Office Report May 31, 2024  Prepared by: Elizabeth Ruiz, Tax Assessor/Collector A. Current Taxable Value $ 3,075,697,997  B. Summary Status of Tax Levy and Current Receivable Balance:  Current 2023 Tax Year  Delinquent 2021 & Prior Tax Years $ 142,575.84 (9,849.87) 132,725.97 (1,428.06) 134,154.03  Total 7,602,266.60 142,575.84 235,219.51 7,980,061.95 7,647,994.40 $ 332,067.55  Original Levy 0.25514 $ 7,602,266.60  Carryover Balance Adjustments Adjusted Levy Less Collections Y-T-D Receivable Balance  245,069.38 7,847,335.98 7,649,422.46 197,913.52  $  .C COLLECTION RECAP:  Current 2023 Tax Year $ 99,122.47 5,235.97 609.75 104,968.19 Current 2023 Tax' Year 7,649,422.46 32,386.01 609.75 39.67 97.90%  Delinquent 2021 & Prior Tax' Years $ 2,663.35 2,187.25 1,279.10 6,129.70 Delinquent 2021 & Prior Tax Years $ (1,428.06) 2,700.60 1,467.25 19.65 2,759.44  Current Month: Base Tax Penalty & Interest Attorney Fees Other Fees Total Collections  Total $ 101,785.82 7,423.22 1,888.85 $ 111,097.89  $  $  Year-To-Date: Base Tax: Penalty & Interest Attorney Fees Other Fees Total Collections Percent of Adjusted Levy  Total 7,647,994.40 35,086.61 2,077.00 59.32 $ 7,685,217.33 97.93%  $ 7,682,457.89  $    MONTHLY TAX OFFICE REPORT Tax A/R Summary by Year May 31, 2024 ADJUSTMENTS $ (8,241.98) (1,049.14) (223.50) (234.72)  BEGINNING BALANCE ASOF 12/31/2023 $  ENDING BALANCE ASOF 05/31/2024  YEAR  COLLECTIONS  22 21 2020 19 18 17 16 15 14 13 12 11 10 09 08 07 06 05 04 03 02  34,483.77 25,589.37 16,377.43 16,339.74 10,157.48 4,616.54 4,546.52 4,154.86 3,771.63 3,443.45 2,672.50 3,180.89 3,007.68 2,737.28 2,491.47 2,455.76 2,365.71 75.13 63.95 44.68 142,575.84  $  (819.84) $ (763.27) (221.64) (232.86) 1.86 1.86 1.86 1.86 1.86 1.57 78.53 78.53 78.53 78.53 70.67 74.81 75.13 63.95  27,061.63 25,303.50 16,377.43 16,337.88 10,155.62 4,614.68 4,544.66 4,153.00 3,769.77 3,385.74 2,670.93 3,102.36 2,929.15 2,658.75 2,412.94 2,385.09 2,290.90  (55.85)  (44.68) $ (9,849.87)  $  $ (1,428.06) $  134,154.03    BrooksWatson & Co., PLLC SUITE 530 HOUSTON, TX77032 281.907.8788  INVOICE 5/24/24 2023-2 $18,379.18 000056  BW&C 14950 HEATHROW FOREST PARKWAY,  Invoice Date: Number: Amount: Terms: Due on receipt Job Id:  City of Piney Point Village 7676 Woodway Drive #300 Houston, Texas 77063  Invoice Details  Description  Amount $13,218.00 $5,000.00 $161.18 $18,379.18  Professional Auditing Services for Year Ended December 31, 2023 Single Audit Fee Confirmation.com Requirement TOTAL AMOUNT DUE  Final Invoice    TEMPORARY SPACE AMENDMENT 7660 WOODWAY SUITE 593    FIRST AMENDMENT TOOFFICE LEASE. AGREEMENT  THIS FIRST AMENDMENT TO OFFICE LEASE AGREEMENT ("Amendment") is dated this 20th day ofJune 2024, by and between 7660 Woodway Partners, LP, a Texas limited  partnership ("Landlord") and City of Piney Point Village, LLC ("Tenant").  RECITALS:  Landlord and Tenant are the current parties to that certain Office Lease Agreement dated effective April 15, 2024 (the "Original Lease"), shall be referred to herein as, the "Lease"), currently covering approximately 6,084 square feetofNet] Rentable Area (the "Existing) Premises") located in Suite 460 of the office building (the "Building") located at 7660 Woodway, Houston,  Texas 77063.  Landlord and Tenant desire to further amend the Lease to revise certain provisions oft the Lease in accordance with the terms, covenants, and conditions hereinafter set forth in this  Amendment.  NOW, THEREFORE, in consideration oft the sum ofTen Dollars ($10.00) and other good and valuable consideration, the adequacy of which is hereby acknowledged, the parties hereby agree to the following notwithstanding anything contained in the Lease to the contrary:  1.  Early Orcupancy/remporary Lease - Suite 593. In accordance with the terms  and conditions oft this Amendment, Tenant shall lease Suite 593 which is 3,038 of Net Rentable Area. Suite 593 Premises is reflected on the floor plan attached hereto as ExhibitA A.  2. 3. 4. 5.  Suite 593 Premises Commencement Date. The "Suite 593 Premises Expiration of Term. The Term of the Temporary Lease shall expire Base Rent. For the period from the Suite 593 Premises Commencement Date Security Deposit. Upon execution oft this Amendment and subject to Section 6 of  Commencement Date" shall be. June 25, 2024. simultaneously upon delivery of Suite 460.  through the Expiration ofTerm, the rental rate shall be $0.00.  the Original Lease, Tenant shallj paya a Security Deposit equal to $1,000.001 to Landlord which may  be refundable to Tenant upon Expiration ofTerm. IS WHERE IS", "WITH ALL FAULTS" condition.  6. 7. hours prior notice.  Condition of] Premises. Tenant agrees to accept the Suite 450 Premises in its "AS- Landlord Access. Landlord and its Agents shall have the right to access the space  at any time to show the space toj prospective Tenants. Landlord must give Tenant not less than 24    8.  Ratification. Except as amended by the terms oft this Amendment, all ofthe terms,  covenants and conditions of the Lease, as heretofore amended, and the rights and obligations of the Landlord and Tenant thereunder shall remain in full force and effect, and hereby are ratified and affirmed. Each signatory of this Amendment is authorized and empowered to execute and  deliver this Amendment.  9.  Joint and Several. This Amendment may be executed in several counterparts or  via DocuSign or similar software and transmitted via e-mail, PDF or other electronic transmission, each of which will be fully effective as an original, and all of which together will constitute one  and the same instrument.  10. Definitions. All capitalized terms not otherwise defined herein shall have the same 11. Conflicts. In the event there is a conflict between the terms of this Amendment 12. Confidentiality. Landlord and Tenant acknowledge and agree that the terms of this Amendment and the Lease are confidential and constitute proprietary information ofLandlord and' Tenant. Disclosure ofthe terms oft the Lease and this Amendment could adversely affect the ability of Landlord to negotiate other leases with respect to the Building and impair Landlord's relationship with other tenants ofthe Building. Landlord and' Tenant each separately covenant and agree that they, and their respective partners, officers, directors, employees and attorneys shall not disclose the terms and conditions ofthis Amendment or the Lease to any other person without the prior written consent of the other party hereto. The foregoing shall not extend to disclosure by Landlord oft the terms of this Amendment to the holder of any mortgage on the Building, or any portion thereof, or to any prospective purchaser of the Building, or any interest therein, nor to the disclosure by either party to the independent accountants who audit their respective financial statements or the parties' other professional advisors on a "need to know" basis. Itis understood and agreed that damages would be an inadequate remedy for the breach of this provision by any party hereto, and each of the parties hereto shall have the right to specific performance of this  meaning as ascribed to them in the Lease.  and thel Lease, this Amendment shall control for all purposes.  provision and to injunctive reliefto prevent its breach or continued breach.  13. Miscellaneous. The Lease, as herein amended, constitutes the entire agreement and understanding between the parties hereto relating to the subject matter hereof and all prior agreements, proposals, negotiations, understandings, and correspondence between the parties in this regard, whether written or oral, are hereby superseded and merged herewith.  SIGNATURE PAGE TO FOLLOW-  2    IN WITNESS WHEREOF, the parties have executed this Amendment as of the dates written  below.  LANDLORD:  7660 WOODWAY PARTNERSLP, aTexas limited partnership  By: 7660 WOODWAY GPLLC, aTexas limited liability company, its general partner  By: BELVOIR GENERAL PARTNERS LLC, aTexas limited liability company,  its manager  By: Name: Matthew Goldsby Title: Manager  TENANT:  CITY OF PINEY POINT VILLAGE, LLC aTexas limited liability company  By:  Name: Bobby Pennington  Title: City Administrator - City of] Piney Point Village  Date:  3    Exhibit A  Suite 593 Premises Floor Plan  ATRIUM OPEN TO BELOW  SUITE 593 3,038 NRA  T  4    COUNTRY SQUIRE GATEWAY EASEMENT PROPOSAL.    FOURFOLD STUDIOS  Country Squire Monument Sign  PROPOSED! LOCATION 04/30/2024    OPTION 1 OVERALL  COUNTRYS SQUIRE &    OPTION 1 MAINSIGN  COUNTRY SQUIRE    OPTION 1 PILLAR  à  T H    veyl Inc    OVERALL SITE PLAN  SCALE 1/16"-1-0"  MEMORIAL DRIVE  $00-4600"E 180.00  176.00"  167.85  LOT1  LOT_15  A  A  LOT  LOT  LOT 17    EB  PROPOSED LOCATION OF NEW SUBDIMISION SIGN  BRICK COLUMN  LEGEND  PROPOSED LOCATION OF-I NEW SIGN COLUMN  NORTH COUNTRY SQUIRE  SCALE1 14'-1-0"  WATER LINEZ AS MARKED ON GROUNDY  : PA GAS LINE AS MARKED ON GROUND  EB  0D0  GUY W  PROPOSED LOCATION OF NEW SUBDIMISION SIGN  GUY WIRE BRICK COLUMN EXISTING BRICK COLUMN TO_BE DEMOLISHED PROPOSED LOCATION OF NEW SIGN COLUMN  BRICK COLUMN  LEGEND  CENTERPOINT LINE AS MARKED ON GROUND  SREDUMTSCN OstPsoN  SOUTH COUNTRY SQUIRE  SCALE 1/4'-1-0"    veyl Inc    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: The Honorable Mayor and Members of the City Council  FROM: R. Pennington, City Administrator  MEETING DATE: June 24, 2024  SUBJECT: Consideration and possible action regarding a resolution (RES 2024.05-H),  the appointment toi the Planning and Zoning Commission.  Agenda Item: 6  The Planning and Zoning Commission is comprised of eight members, each of whom must be a resident citizen, qualified voter, and property owner of the city both at the time of their appointment and throughout their tenure on the commission. The mayor appoints the commission members, and the city council must approve their appointments. The mayor can remove any member oft the commission subject to the city council's agreement. Currently there are three (3) positions that remain open on the Planning & Zoning Commission. Ina addition, the Council should appoint the existing or new members to the Commission for the next term, beginning June 1. The Council did suggest Don. Jones as the chairperson at the May 14 meeting. The Commission will need to take action to qualify the request. The following are the  existing members and vacancies: Bill Burney Buck Ballas Dana Gompers Don Jones William Ogden Position #6-Vacant Position #7 -Vacant Position #8 - Vacant  Recommendation:  It_is recommended that the five existing members remain on the commission to provide experience and continuity, if willing to serve. It would be ideal if new member had experience in  development or understanding of planning and development practices.  Attachment:  Resolution No. 2024.05-H (Draft)    RESOLUTION NO. 2024.05-H  ARESOLUTION. AND ORDER OF THE CITY COUNCIL OF THE CITY OF PINEY POINTI VILLAGE, TEXAS,  TO APPOINT MEMBERSHIP TO THE PLANNING AND ZONING COMMISSION.  WHEREAS, TheTexasLocal Government Code's Chapter 211, "Municipal Zoning Authority, allows municipalities in Texas to regulate land use through zoning ordinances to better public health, safety, morals, or general welfare. This also includes the preservation of places and areas of historical, cultural,  or architectural importance and significance.  WHEREAS, the governing body of a general-law municipality can appoint az zoning commissioner. By City Ordinance, the planning and zoning commission must be composed of eight members, each of  whom must be a resident citizen, qualified voter, and property owner of the city.  WHEREAS, the commission members must be appointed by the mayor, subject to approval from the city council. Any member of the commission may be removed at the mayor's will, subject to the NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF PINEY POINT  concurrence of the city council.  VILLAGE, TEXAS:  Section 1. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made ap part of this resolution for all purposes and are adopted as a part oft the Section 2. The City Council hereby finds that the qualified citizens are appointed to serve on the  judgment and findings oft the City Council.  City of Piney Point Village Planning and Zoning Commission as follows:  Position 1: Position 2: Position 3: Position 4:  Position 5: Position 6: Position 7: Position 8:  Section 3. It is hereby officially found and determined that the meeting at which this resolutioni is passed is open to the public and that publici notice of thet time, place, and purpose of said meeting Section 4. This resolution shall be in force and effect from and afteri its final passage, and it iss SO  was given as required by law.  resolved.    PASSED AND APPROVED THIS 24TH DAY OF JUNE 2024.  Aliza Dutt Mayor  Attest:  Robert Pennington  City Administrator/C City Secretary    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: City Council  FROM: Joe Moore, City Engineer; R: Pennington, City Administrator  MEETINGI DATE: June 24, 2024  SUBJECT: Consideration and possible action on quotes for the revisions of7 Smithdale  Estates storm inlet grates.  Agenda Item: 7 Summary  The council had previously asked HDR to design and get a quote for changing the Smithdale Estates Bypass intake structure. The changes involve removing the vertical bars and adjusting the spacing on the horizontal bars to 8: inches apart, with a: 5-inch gap between bars. Wehave received  quotes, and they are included for review and potential action.  Attachments: Quotes.    7 Smithdale Estates Inlet Modification Contractor Quote Summary June 24, 2024 HDR Job # 10391487  Contractor  Proposed Quote Total $2,900.00 $10,445.00 $12,000.00 NO RESPONSE  Infrastructure Construction Services Experts Underground Solutions, LLC On Par Civil Services, LLC JRivas Construction    GS INFRASTRUCTURE CONSTRUCTION SERVICES  Date of Proposal: 6-17-2024 Proposal To: CITYOF PINEY POINT Serving: 7SMITHDALE INLET MODIFICATION  (the "Customer")  (the "Site")  Acceptance: The Customer may accept this Proposal either by A) signing where indicated or B) asking Infrastructure Construction Services (the "Company" herein) to begin work in writing. In the event of either form of acceptance, this Proposal shall become the contract between the Customer and the Company (the "Agreement" herein). This Proposal is valid for one hundred and twenty (120) days following the Date of Proposal listed above, but may, at the Company's sole Scope: The Company will provide consultative, construction, and/or field services regarding the Customer's construction project, construction punch list, or other infrastructure rehabilitation project (collectively, the "Project"). The parties agree that these services are labor and materials on behalf of the Customer and may or may not occur during the construction  option, be withdrawn or revised at any time prior to acceptance by the Customer.  phase. In addition, the Company may:  Facilitate the Customer's obtaining permit authorization to perform the Project;  Prepare, modify, and/or maintain the Customer's construction documents including plans, specifications, certificates, or other documents required by the Customer's Project (collectively, the Construction Documents"); Provide inspections, testing, walk-throughs, and/or records concerning the Company's observations of site Construct amenities, structures, appurtenances, water quality features, drainage features, or concrete paving; Recommend best management practices for the Customer's use and implementation. The scope of work  conditions;  Provide debris removal, grading, or other handiwork;  Provide training, educational material, public notices, or consultation; or  ITEM 1 2  DESCRIPTION  QTY UNIT  PRICE  TOTAL 350.00  MOBILIZATION & INSURANCE MODIFY INLET SCREEN TOI PLANS  EA $ 350.00 $ 1 EA $ 2,550.00 $ 2,550.00  Total  $ 2,900.00  CONSTRUCTION STAKING TO BE PROVIDED BY OWNER  WATER PROVIDED BY OWNER  Excludes: BONDS, LABORATORY TESTING, SURVEY, UTILITY RELOCATES, IRRIGATION REPAIRS, HAUL OFF OF SPOILS, SALES TAX (IF PROJECT IS TAX EXEMPT, CERTIFICATE MUST BE PROVIDED BEFORE START OF PROJECT), FEES & FINES ASSOCIATED WITH DAMAGE OF UN AND MISMARKED UTILITYLINES, DAMAGE TO Standard Traffic Control includes installation, maintenance and removal of barrels, delineators, work ahead and lane closed ahead signs. Electronic message boards, detour and custom signs are not included. Schedule: The Company may provide schedules suggesting when work may be done in thei future and/or a general plan for frequency of work. The Customer understands that schedules are subject to change, based on weather and other factors. The Customer agrees to make no claim against the Company for Work not being performed according to any schedule. Pricing of Services: The Company has offered pricing at rates as shown in this Agreement for the items of work that are agreed to be performed. This pricing is shown with subtotals based on estimated quantities for the Customer's information.  ANY SURROUNDING STRUCTURES.  832-361-9420 I bf@icstxs.com  Page 1of4    GS INFRASTRUCTURE CONSTRUCTION SERVICES  However, the Company will invoice and the Customer shall pay the unit price(s) for Work based on actual quantities performed. All services and materials will be charged sales tax unless a valid Texas Sales and Use Tax Resale Changes: This is a unit price contract and includes only items for which the Company and the Customer have agreed on the Work described in the agreed line items. No claim shall be made against the Company for any variance between estimated quantities and the quantities actually requested or performed under the Agreement. The parties anticipate that the actual Work will involve performance of quantities that may differ from the estimated quantities, and as part of this Agreement, the Customer will pay for actual quantities performed and invoiced. Work for which there is no line item is not int the Scope oft the Agreement, and willl be added to this Agreement only if the Company and the Customer agree in writing on the scope and price of that additional work and the Customer indicates its agreement by signature or other express The Customer's Responsibility: The Company cannot guarantee, assure, nor warrant the Customer's compliance with its permit authorization to perform the Project nor its compliance withLocal, State, and/or Federal requirements. The Company is only advising the Customer on the site conditions and requirements, and the Customer has primary responsibility to perform the workrecommended byt the Company and statedi int the permit authorization toy perform the Project. The Customer therefore agrees that Customer's performance of certain work is a condition precedent to the Company's obligation and/or  CertficatelExempltion Certificate is furnished.  agreement.  ability to perform work, and further agrees that Customer will perform at least the following work:  Obtain permit authorization to perform the Project; Maintain and enforce good housekeeping practices; ore erosion and sedimentation controls;  Maintain and enforce the best management practices described in the Customer's permit authorization to the maximum extent practicable, including routine maintenance and/or repair/replacement of pollution prevention devices Manage the Customer's contractors, sub-contractors and suppliers at every tier, and all other visitors and deliveries Notify the Company of the start and completion of any construction, the termination of any permit authorization, the transfer of any parcels, of lot take- down schedules, or of any transfer of operational control to another operator or Notify the Company of any responsibilities assigned to other agents, designers, consultants, trades, contractors, Allow periodic inspections by the Company by any reasonable means, technology, or methodology; Implement best management practices as the Company recommends and/or suggests to the maximum extent Comply promptly with the requirements of any permit authorization to perform the Project and with the requirements Term: The Agreement will continue as long as the Customer requests services from the Company. However, when the Customer accepts a project as completed, the Company will cease service in that area and will no longer be responsible Termination: Either party may terminate this agreement upon seven (7) days written notice to the other. If the Customer terminates the Agreement, the Company will immediately be due payment for services performed up to and resulting from termination, including demobiization, and after the date oft termination, the Company will not be responsible for maintenance or storage of any records of services performed during this Agreement. If the Company terminates the agreement, the Company will immediately be due payment for services performed up to termination and after the date of termination. The Company will not be responsible for maintenance or storage of any records of services performed during this Agreement.  to the site to make sure they are maintaining best management practices;  operators;  subcontractors and/or suppliers at any tier;  Provide access to the areas in which the Company will provide services;  practicable; and  ofLocal, State, and Federal authorities.  for providing services for that area.  832-361-9420 I bf@icstxs.com  Page 2of4    GS INFRASTRUCTURE CONSTRUCTION SERVICES  Invoicing: The Company will invoice by the last day of each month for services performed during that month, based on Payment: Payment is due in full upon receipt, without retainage or withholding. Amounts unpaid after one hundred eighty The Company Rights Upon Non-Payment: If payment is not received timely, the Company may, at its sole discretion, suspend any or all work for the Customer. In addition, the Company will be under no obligation to maintain records that it has kept for the Customer on any Project for which payment is late. NOTWITHSTANDING ANY OTHER PROVISION IN THIS DOCUMENT, THE CUSTOMER. AGREES TO INDEMNIFYTHE COMPANY FOR ANY DAMAGES INCURRED BY THE CUSTOMER ARISING OUT OF ORI RELATED TOORI RESULTING FROM RECORDS THATTHE COMPANY DOES Limitation of Responsibility /Liability: The Company will be responsible for damages incurred by the Customer only to the extent that such damages are directly caused by the Company' actions or omissions. The Customer agrees that the Company is not liable for the Customer's failure to perform the Customer's responsibilities under this agreement, including following the recommendations and suggestions of the Company and maintaining best management practices. The Customer agrees that the Company's total liability for any one year of services provided under this Agreement for this Project will not exceed 50% of the amount billed to the Customer for this Project during that year. Under no circumstances will the Company be liable for damages due to the Customer's failure to perform any of its responsibilities outlined above, ord damages caused by the actions or inactions of any of the Customer's employees, agents, designers, consultants, trades, Waiver of Consequential Damages: The Company and the Customer waive any and all claims against each other for Damages incurred by the Owner for rental expenses, for losses of use, income, profit, financing, business and reputation, and for loss of management or employee productivity or of the services of such persons; and Damages incurred byt the Company for principal office expenses including the compensation of personnel stationed there, for losses ofi financing, business and reputation, and for loss of profit except anticipated profit arising directly Assurance: The Customer agrees that, both at the beginning of the job and any other time at which the Company may request, the Customer will provide the Company assurance of the Customer's ability to pay for the Work, as well as A)if this is a private project, the information described in subparagraphs 1-5 of Texas Business & Commerce Code Section 56.054 (d), or B)ift this is a public projects, thei information described in subparagraphs 1-3 of Texas Business & Commerce Limited Warranty: The Company will perform the Work in a manner consistent with the standard of care expected of a company performing such services in this geographical area at this time under these circumstances. The Company provides no other warranties, and the Customer agrees that all other warranties, express or implied, are excluded. Disputes: The parties will attempt tor resolve any disputes arising out of or relating to this Proposal or the resulting Agreement and/or the Work by a) direct discussions between the parties, followed by b) mediation. If disputes remain unresolved after mediation, they will be resolved by arbitration, with the award of the arbitrator(s) binding pursuant to Texas Civil Practices and remedies Code Ch. 171. Mediation and/or arbitration will be conducted by the American Arbitration Association ("AAA") under their Construction Industry Rules in effect at the time that the dispute is first submitted to the AAA. Insurance: The Company will carry its standard insurance, including general liability, auto liability, workers' compensation,  actual quantities of the Work performed.  (180) days willl beari interest from seven days after the invoice date at 1 %% interest per month.  NOT MAINTAIN WHILE THE CUSTOMER'S ACCOUNT IS DELINQUENT.  contractors, subcontractors and/or suppliers at any tier.  consequential damages arising out of or relating to this Agreement. This mutual waiver includes:  from the Work.  Code Section 56.054 (e).  and professional liability coverage.  832-361-9420 I bf@icstxs.com  Page 3of4    GS INFRASTRUCTURE CONSTRUCTION SERVICES  No Third Party Beneficiary: Notwithstanding: any provision oft the Agreement, no other person or entity besides the Company and the Customer, whether or not mentioned in this Agreement or int the Work, is intended to be or will be considered to be MUTUAL INDEMNITY: THE COMPANY AND THE CUSTOMER AGREE THAT EACHWILL DEFEND, INDEMNIFY,AND HOLD HARMLESS THE OTHER FROM AND AGAINST ANY AND ALL CLAIMS, DEMANDS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS, ANDI LIABILITIES, INCLUDING ALLI EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEYS' FEES, OF EVERY KIND OR CHARACTER ("CLAIMS"), TO THE EXTENT THAT SUCH CLAIMS ARISE FROM DAMAGES CAUSED BY A) THE INDEMNIFYING PARTY, B) ANY OF THE INDEMNIFYING PARTY'S EMPLOYEES, REPRESENTATIVES, DESIGNERS, SUBCONTRACTORS, AND/OR SUPPLIERS AT ANY TIER, THESE DUTIES EXTEND TO CLAIMS INCLUDING THOSE ARISING FROM PERSONAL INJURY, INCLUDING DEATH, THESE DUTIES EXTEND TO ALL CLAIMS THAT ARE BASED ON, IN CONNECTION WITH, RELATING TO, OR THESE DUTIES ARE NOT LIMITED BY OR TO THE AMOUNT OR TYPE OF DAMAGES, COMPENSATION OR BENEFITS PAYABLE BY OR FOR ANY PARTY UNDER WORKERS' COMPENSATION ACTS, DISABILITY BENEFIT  at third party beneficiary of or entitled to assert any rights under this Agreement.  AND/OR C) ANY OTHER PARTY FOR WHOM THE INDEMNIFYING PARTY IS RESPONSIBLE. EMOTIONAL DISTRESS, REAL AND PERSONAL PROPERTY DAMAGE, AND ECONOMIC LOSS.  ARISING OUT OF WORK AND/OR THE AGREEMENT. ACTS OR OTHER EMPLOYEE BENEFIT ACTS. APPROVED AS TO FORM AND SUBSTANCE:  Infrastructure Construction Services  ("Customer")  ("Company")  Signature of the Customer Representative Printed Name of the Customer Representative Title of the Customer Representative  Signature of the Company Representative Printed Name of the Company Representative Title of the Company Representative  Date  Date  832-361-9420 I bf@icstxs.com  Page 4of4    *kk  Experts Underground Solutions, L.L.C. 3623 Broad Street. Houston, Texas 77087* * Ph. 832 983-5987*  June: 18, 2024 HDR, Inc Att. Mr. Joe Moore 4828 Loop Central Drive, Suite 700 Houston. Texas 77081 Dear Mr. Moore,  RE: City of Piney Point Village -7Smithdale Estates - Inlet Modification  Experts US, LLCi is pleased to provide ap proposal for performing "Inlet Modifications behind' 7 Smithdale Estates".  Wep performed a site visit on 6/06/2024. Thet following is al breakdown of costs.  ITEM 1 2 5  DESCRIPTION  UNIT QTY UNIT PRICE EXTENDED  Mobilization /D Demobiization Sod Restoration  LS 1 LS 1  $1,095.00 $1,095.00 $8,850.00 $8,850.00 $500.00  Inlet Modifications Per Drawing Specifications LS 1  $500.00 $10,445.00  Total  This price includes Mobilization, Labor, Material, Equipment, Fuel, Restoration, and Supervision.  This price does NOT include...  Landscaping, Stones Pavers Concrete structure modifications Water Meter  Experts US, LLC can mobilize a crew within 24 hours upon approval oft this proposal. If you have any questions, lappreciate the opportunity to provide this proposal. We are looking forward to working withy you.  please don'th hesitate to contact me.  Sincerely, Villares Villares Sr Managing Director Experts US, LLC Phone: (832)983-5987 Email: wlare@epersuslicon  Accepted By:. Title:  Date:.  1of1    OmPas Utilities & Concrete  Date: Customer: Attn: Phone No.: Email: Project: Plans: Specifications: Geo Tech's: Addenda: Estimate #:  06/17/2024 City of Piney Point Joe Moore/HDR Thomas Castillo 713)471-1311 Thomas.castillo@hdrinc.com osephmone@haimecom 7Smithdale Estates Inlet Modification  2024-110  Scope of Work  Inlet Modification -1e ea $12,000.00 Excavation around Inlet  Remove and Reset four existing 3" STD Galv Steel Pipe Runners Install 2 Additional 3" STD Galv Steel Pipe Runners Replace Necessary Conc for Pipe Runners along with Brackets  On Par Civil Services, LLC Exclusions Curbs and decorative bricks.  Pricing valid for 30 days complete  1. *Retention is to be released for our scope of work with-in 60 after our scope is substantially  2. *Pricing based on mutually agreeable contract    On Par Utilities & Concrete  3. Break down of pricing is for accounting only, not for separation of work. This proposali is for the complete package above. If separate awards are required please discuss with us.  Thank you for letting On Par Service - job requirements.  Thank you, Rogelio Munoz Managing Partner Direct 832-642-5469 bidonpar@gmal.com Eddie G. Breedlove Estimator Direct 281-389-3838 onparestimating@gmail.com  Approved By  Signature  Date    Castillo, Thomas From: Sent: To: Cc: Subject: Attachments: Good afternoon,  Castillo, Thomas Wednesday, June 5, 2024 2:26 PM ira@rivasconst.com Moore, Joseph Inlet Modification 7 Smithdale Estates Exhibit - 7$ Smithdale Estates Inlet Modifications.pdf  The City of Piney Point Village requests that HDR solicit quotes for an inlet modification on a portion of Soldiers Creek located behind 7 Smithdale Estates. Attached to this message is an exhibit showing the location of the inlet and associated details for the modifications. If you are interested ini the project, HDR recommends a site visit to observe the inlet and work area. Please schedule a site visit with either myself or Joe Moore prior to performing a site visit, as access is granted through the 7 Smithdale Estates backyard. Please provide a quote to one of us by 8:00 AM, June 17th. The quote will be presented to the City Council the following Monday for consideration and possible action. If you do not intend on submitting a quote for this  project, please reply to this email indicating such.  Please contact us if you have any questions regarding the work.  Thank you, Thomas Castillo Municipal/Civil Intern HDR 4828 Loop Central Drive, Suite 700 Houston, TX77081 P281.965.2317 ThomasCastio@hamcon hdrinc.c com/follow-us  1    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: City Council  FROM: Joe Moore, City Engineer; R: Pennington, City Administrator  MEETINGI DATE: June 24, 2024  SUBJECT: Consideration and possible action on quotes for installing gravel at the  Wilding Lane turnout and removing broken curbs.  Agenda Item: 8 Summary  The council had previously asked HDR to solicit quotes for curb removal and Black Star gravel substitute on the two corners at the intersection of Wilding Lane and Hedwig Road. We have  received quotes, and they are included for review and potential action.  Attachments: Quotes.    Wilding Lane Black Star Gravel Installation Contractor Quote Summary June 24, 2024 HDR. Job # 10391487  Contractor  Proposed Quote Total $5,950.00 $8,350.00 $35,000.00 DECLINED  Infrastructure Construction Services Experts Underground Solutions, LLC On Par Civil Services, LLC JRivas Construction    GS INFRASTRUCTURE CONSTRUCTION SERVICES  Date of Proposal: 6-17-2024 Proposal To: CITY OF PINEY POINT Serving: WILDING LANE BLACK STAR  (the "Customer")  (the "Site")  Acceptance: The Customer may accept this Proposal either by A) signing where indicated or B) asking Infrastructure Construction Services (the "Company" herein) to begin work in writing. In the event of either form of acceptance, this Proposal shall become the contract between the Customer and the Company (the "Agreement" herein). This Proposal is valid for one hundred and twenty (120) days following the Date of Proposal listed above, but may, at the Company's sole Scope: The Company will provide consultative, construction, and/or field services regarding the Customer's construction project, construction punch list, or other infrastructure rehabilitation project (collectively, the "Project"). The parties agree that these services are labor and materials on behalf of the Customer and may or may not occur during the construction  option, be withdrawn or revised at any time prior to acceptance by the Customer.  phase. In addition, the Company may:  Facilitate the Customer's obtaining permit authorization to perform the Project;  Prepare, modify, and/or maintain the Customer's construction documents including plans, specifications, certificates, or other documents required by the Customer's Project (collectively, the Construction Documents"); Provide inspections, testing, walk-throughs, and/or records concerning the Company's observations of site Construct amenities, structures, appurtenances, water quality features, drainage features, or concrete paving; Recommend best management practices for the Customer's use and implementation. The scope of work  conditions;  Provide debris removal, grading, or other handiwork;  Provide training, educational material, public notices, or consultation; or  ITEM DESCRIPTION I MOBILIZATION & INSURANCE 2 REMOVE CURB 3 INSTALL4" BLACKSTAR  QTY UNIT  PRICE  TOTAL 650.00  EA $ 650.00 $ 1 EA $ 1,200.00 $ 1,200.00 1 EA $ 4,100.00 $ 4,100.00  EXCAVATE ANDO COMPACT SUBGRADE &  Total  $ 5,950.00  CONSTRUCTION STAKING TO BE PROVIDED BY OWNER  WATER PROVIDED BY OWNER  Excludes: BONDS, LABORATORY TESTING, SURVEY, UTILITY RELOCATES, IRRIGATION REPAIRS, HAUL OFF OF SPOILS, SALES TAX (IF PROJECT IS TAXI EXEMPT, CERTIFICATE MUST BE PROVIDED BEFORE START OF PROJECT), FEES & FINES ASSOCIATED WITH DAMAGE OF UN AND MISMARKED UTILITYLINES, DAMAGE TO Standard Traffic Control includes installation, maintenance and removal of barrels, delineators, work ahead and lane closed ahead signs. Electronic message boards, detour and custom signs are not included. Schedule: The Company may provide schedules suggesting when work may be done in thei future and/or a general plan for frequency of work. The Customer understands that schedules are subject to change, based on weather and other factors. The Customer agrees to make no claim against the Company for Work not being performed according to any schedule.  ANY SURROUNDING STRUCTURES.  832-361-9420 I bf@icstxs.com  Page 1of4    GS INFRASTRUCTURE CONSTRUCTION SERVICES  Pricing of Services: The Company has offered pricing at rates as shown in this Agreement for the items of work that are agreed to be performed. This pricing is shown with subtotals based on estimated quantities for the Customer's information. However, the Company will invoice and the Customer shall pay the unit price(s) for Work based on actual quantities performed. All services and materials will be charged sales tax unless a valid Texas Sales and Use Tax Resale Changes: This is a unit price contract and includes only items for which the Company and the Customer have agreed on the Work described in the agreed line items. No claim shall be made against the Company for any variance between estimated quantities and the quantities actually requested or performed under the Agreement. The parties anticipate that the actual Work will involve performance of quantities that may differ from the estimated quantities, and as part of this Agreement, the Customer will pay for actual quantities performed and invoiced. Work for which there is no line item is not int the Scope oft the Agreement, and willl be added to this Agreement only if the Company and the Customer agree in writing on the scope and price of that additional work and the Customer indicates its agreement by signature or other express The Customer's Responsibility: The Company cannot guarantee, assure, nor warrant the Customer's compliance with its permit authorization to perform the Project nor its compliance withl Local, State, and/or Federal requirements. The Company is only advising the Customer on the site conditions and requirements, and the Customer has primary responsibility to perform the work recommended byt the Company and statedi int the permit authorization to perform thel Project. The Customer therefore agrees that Customer's performance of certain work is a condition precedent to the Company's obligation and/or  Certficate/Exemption Certificate is furnished.  agreement.  ability to perform work, and further agrees that Customer will perform at least the following work:  Obtain permit authorization to perform the Project; Maintain and enforce good housekeeping practices; ore erosion and sedimentation controls;  Maintain and enforce the best management practices described in the Customer's permit authorization to the maximum extent practicable, including routine maintenance and/or repair/replacement of pollution prevention devices Manage the Customer's contractors, sub-contractors and suppliers at every tier, and all other visitors and deliveries Notify the Company of the start and completion of any construction, the termination of any permit authorization, the transfer of any parcels, of lot take- down schedules, or of any transfer of operational control to another operator or Notify the Company of any responsibilities assigned to other agents, designers, consultants, trades, contractors, Allow periodic inspections by the Company by any reasonable means, technology, or methodology; Implement best management practices as the Company recommends and/or suggests to the maximum extent Comply promptly with the requirements of any permit authorization to perform the Project and with the requirements Term: The Agreement will continue as long as the Customer requests services from the Company. However, when the Customer accepts a project as completed, the Company will cease service in that area and will no longer be responsible Termination: Either party may terminate this agreement upon seven (7) days written notice to the other. If the Customer terminates the Agreement, the Company will immediately be due payment for services performed up to and resulting from termination, including demobiization, and after the date oft termination, the Company will not be responsible for maintenance or storage of any records of services performed during this Agreement. If the Company terminates the agreement, the Company will immediately be due payment for services performed up to termination and after the date of termination. The Company will not be responsible for maintenance or storage of any records of services performed during this Agreement.  to the site to make sure they are maintaining best management practices;  operators;  subcontractors and/or suppliers at any tier;  Provide access to the areas in which the Company will provide services;  practicable; and  ofLocal, State, and Federal authorities.  for providing services for that area.  832-361-9420 I bf@icstxs.com  Page 2of4    GS INFRASTRUCTURE CONSTRUCTION SERVICES  Invoicing: The Company will invoice by the last day of each month for services performed during that month, based on Payment: Payment is due in full upon receipt, without retainage or withholding. Amounts unpaid after one hundred eighty The Company Rights Upon Non-Payment: If payment is not received timely, the Company may, at its sole discretion, suspend any or all work for the Customer. In addition, the Company will be under no obligation to maintain records that it has kept for the Customer on any Project for which payment is late. NOTWITHSTANDING ANY OTHER PROVISION IN THIS DOCUMENT, THE CUSTOMER AGREES TO INDEMNIFY THE COMPANY FOR ANY DAMAGES INCURRED BY THE CUSTOMER ARISING OUT OF ORI RELATED TO ORI RESULTING FROM RECORDS THATTHE COMPANY DOES Limitation of Responsibility /Liability: The Company will be responsible for damages incurred by the Customer only to the extent that such damages are directly caused by the Company' actions or omissions. The Customer agrees that the Company is not liable for the Customer's failure to perform the Customer's responsibilities under this agreement, including following the recommendations and suggestions of the Company and maintaining best management practices. The Customer agrees that the Company's total liability for any one year of services provided under this Agreement for this Project will not exceed 50% of the amount billed to the Customer for this Project during that year. Under no circumstances will the Company be liable for damages due to the Customer's failure to perform any of its responsibilities outlined above, ord damages caused by the actions or inactions of any of the Customer's employees, agents, designers, consultants, trades, Waiver of Consequential Damages: The Company and the Customer waive any and all claims against each other for Damages incurred by the Owner for rental expenses, for losses of use, income, profit, financing, business and reputation, and for loss of management or employee productivity or of the services of such persons; and Damages incurred byt the Company for principal office expenses including the compensation of personnel stationed there, for losses ofi financing, business and reputation, and for loss of profit except anticipated profit arising directly Assurance: The Customer agrees that, both at the beginning of the job and any other time at which the Company may request, the Customer will provide the Company assurance of the Customer's ability to pay for the Work, as well as A)if this is a private project, the information described in subparagraphs 1-5 of Texas Business & Commerce Code Section 56.054 (d), or B)ift thisi is a public projects, thei information described in subparagraphs 1-3ofTexas Business & Commerce Limited Warranty: The Company will perform the Work in a manner consistent with the standard of care expected of a company performing such services in this geographical area at this time under these circumstances. The Company provides no other warranties, and the Customer agrees that all other warranties, express or implied, are excluded. Disputes: The parties will attempt to resolve any disputes arising out of or relating tot this Proposal or the resulting Agreement and/or the Work by a) direct discussions between the parties, followed by b) mediation. If disputes remain unresolved after mediation, they will be resolved by arbitration, with the award of the arbitrator(s) binding pursuant to Texas Civil Practices and remedies Code Ch. 171. Mediation and/or arbitration will be conducted by the American Arbitration. Association ("AAA") under their Construction Industry Rules in effect at the time that the dispute is first submitted to the AAA. Insurance: The Company will carry its standard insurance, including general liability, auto liability, workers' compensation,  actual quantities oft the Work performed.  (180) days willl bear interest from seven days after the invoice date at 1 %% interest per month.  NOT MAINTAIN WHILE THE CUSTOMER'S ACCOUNT IS DELINQUENT.  contractors, subcontractors and/or suppliers at any tier.  consequential damages arising out of or relating to this Agreement. This mutual waiver includes:  from the Work.  Code Section 56.054 (e).  and professional liability coverage.  832-361-9420 I bf@icstxs.com  Page 3of4    GS INFRASTRUCTURE CONSTRUCTION SERVICES  No Third Party Beneficiary: Notwithstanding: any provision oft the Agreement, no other person or entity besides the Company and the Customer, whether or not mentioned in this Agreement or int the Work, is intended to be or will be considered to be MUTUAL INDEMNITY: THE COMPANY AND THE CUSTOMER AGREE THAT EACHWILL DEFEND, INDEMNIFY,AND HOLD HARMLESS THE OTHER FROM AND AGAINST ANY AND ALL CLAIMS, DEMANDS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS, ANDI LIABILITIES, INCLUDING ALLI EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEYS' FEES, OF EVERY KIND OR CHARACTER ("CLAIMS"), TO THE EXTENT THAT SUCH CLAIMS ARISE FROM DAMAGES CAUSED BY A) THE INDEMNIFYING PARTY, B) ANY OF THE INDEMNIFYING PARTY'S EMPLOYEES, REPRESENTATIVES, DESIGNERS, SUBCONTRACTORS, AND/OR SUPPLIERS AT ANY TIER, THESE DUTIES EXTEND TO CLAIMS INCLUDING THOSE ARISING FROM PERSONAL INJURY, INCLUDING DEATH, THESE DUTIES EXTEND TO ALL CLAIMS THAT ARE BASED ON, IN CONNECTION WITH, RELATING TO, OR THESE DUTIES ARE NOT LIMITED BY OR TO THE AMOUNT OR TYPE OF DAMAGES, COMPENSATION OR BENEFITS PAYABLE BY OR FOR ANY PARTY UNDER WORKERS' COMPENSATION ACTS, DISABILITY BENEFIT  at third party beneficiary of or entitled to assert any rights under this Agreement.  AND/OR C) ANY OTHER PARTY FOR WHOM THE INDEMNIFYING PARTY IS RESPONSIBLE. EMOTIONAL DISTRESS, REAL AND PERSONAL PROPERTY DAMAGE, AND ECONOMIC LOSS.  ARISING OUT OF WORK AND/OR THE AGREEMENT. ACTS OR OTHER EMPLOYEE BENEFIT ACTS. APPROVED AS TO FORM AND SUBSTANCE:  Infrastructure Construction Services  ("Customer")  ("Company")  Signature of the Customer Representative Printed Name of the Customer Representative Title of the Customer Representative  Signature of the Company Representative Printed Name of the Company Representative Title of the Company Representative  Date  Date  832-361-9420 I bf@icstxs.com  Page 4of4    *kk  Experts Underground Solutions, L.L.C. 3623 Broad Street. Houston, Texas 77087* * Ph. 832 983-5987*  June: 17, 2024 HDR, Inc Att. Mr. Joe Moore 4828 Loop Central Drive, Suite 700 Houston. Texas 77081 Dear Mr. Moore,  RE: City of Piney Point Village - Wilding Lane - Drainage and Paving Improvements  Experts US, LLCi is pleased to provide ap proposal for performing the "Removal of existing curb and Installation of Black Star Gravel at the Intersection of Wilding Lane and Hedwig Road". We performed a site visit on 6/14/2024.  Thet followingi is al breakdown of costs.  ITEM 1 2 3 4 5  DESCRIPTION  UNIT QTY UNIT PRICE EXTENDED  Mobilization. /D Demobilization Minor traffic control and Flagman Removal of Existing 6" Concrete Curb and Properly Dispose of. Install Proposed Black Star Gravel per sheet detail provided. Sod Restoration  LS 1 LS 1 LS 1 SF 99 $45.00 LS 1  $1095.00 $1095.00 $1,200.00 $1,200.00 $800.00 $800.00  $800.00 $4,455.00 $800.00 $8,350.00  Total  This price includes Mobilization, Labor, Material, Equipment, Fuel, Traffic Control, Flagman, Restoration, and  Supervision.  This price does NOT include...  Remove andi relocate traffic signed Concrete Sidewalk Restoration Water Meter Asphalt Restoration  Experts US, LLC can mobilize a crew within 24 hours upon approval oft this proposal. Ify you have any questions, lappreciate the opportunity to provide this proposal. We are looking forward to working withy you.  please don'th hesitate to contact me.  Sincerely, Coneir Villares Yonin Villares Managing Director Experts US, LLC Phone: (832) 983-5987 Email: wlaresepersuilc.con Accepted By:. Title:  Date:.  1of1    OnPas Utilities & Concrete  Date: Customer: Attn: Phone No.: Email: Project: Plans: Specifications: Geo Tech's: Addenda: Estimate #:  06/17/2024 City of Piney Point Joe Moore/HDR Thomas Castillo 713)471-1311 Thomas.castillo@hdrinc.com osphmone@naimecom Wilding Lane Gravel Substitute  2024-113  Scope of Work  Wilding Lane Gravel Substitute $35,000.00 Saw cut and removal of curbs (50LF) Removal of 2'x50LFC of sod/excavation Install Approximately 99 SF of Black Star Gravel  Proof Roll  On Par Civil Services, LLC Exclusions Curbs and decorative bricks.  Pricing valid for 30 days complete  1. *Retention is to be released for our scope of work with-in 60 after our scope is substantially 3. Break down of pricing is for accounting only, not for separation of work. This proposal is for the complete package above. Ifseparate awards are required please discuss with us.  2. *Pricing based on mutually agreeable contract    OmPas Utilities & Concrete  Thank you for letting On Par Service - job requirements.  Thank you, Rogelio Munoz Managing Partner Direct 832-642-5469 bidonpar@gmal.com Eddie G. Breedlove Estimator Direct 281-389-3838 rparestimatingegmai.con  Approved By  Signature  Date    Castillo, Thomas From: Sent: To: Cc: Subject:  JLira lra@rvasconst.com> Thursday, June 6, 20243 3:13 PM Castillo, Thomas Moore, Joseph RE: Wilding Lane Gravel Substitute  CAUTION: [EXTERNAL] This email originated from outside of the organization. Do not click links or open  attachments unless you recognize the sender and know the content is safe. Thank you fort thei invitation but we will pass on this occasion.  JLira  JRivas Construction, LLC Operation Manager 832-874-2010 lraervasconst.com  From: Castillo, Thomas Thomas.Castillo@hdrinc.com> Sent: Thursday, June 6, 20242:34PM To:JLira gura@rvasconsu.com> Cc: Moore, Joseph oxphworcencmcom Subject: Wilding Lane Gravel Substitute  Good afternoon,  The City of Piney Point Village requests that HDR solicit quotes for curb removal and Black Star gravel substitute on the two corners at the intersection of Wilding Lane and Hedwig Road. Attached to this message is an exhibit showing the project location and the associated details for the project. Ify you are interested in the project, please provide a quote to either myself or Joe Moore ossmhmorghinecom) by 8AM, June 17th, 2024. The quotes will be presented to the City Council the following Monday for consideration and possible action. If you do not intend on submitting a quote for this project, please reply to this email indicating such.  Please contact us if you have any questions regarding the work.  Regards, Thomas Castillo Municipal/Civil Intern HDR 4828 Loop Central Drive, Suite 700 Houston, TX77081  1    P281.965.2317 Thomas. Casllo@hdrinc.com hdrinc.com/ilow-us  2    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: City Council  FROM: Joe Moore, City Engineer; R: Pennington, City Administrator  MEETINGI DATE: June 24, 2024  SUBJECT: Consideration and possible action on quotes for the removal of existing  school zone signs.  Agenda Item: 9 Summary  The council had previously assigned HDR with the task of obtaining quotes for the removal of existing school zone signs as part of the effort to upgrade current zone signage and improve beacons. Although we are satisfied with the installation cost, we have now: received better quotes  for the removal part. These are included for your review and potential action.  Attachments: Quotes.    School Zone Sign Removal Contractor Quote Summary June 24, 2024 HDR. Job # 10391487  Contractor  Proposed Quote Total $9,600.00 $22,250.00 $24,000.00 DECLINED  Infrastructure Construction Services Experts Underground Solutions, LLC On Par Civil Services, LLC JRivas Construction    School Zone Signage Removal Quote Sheet CityofPiney Point Village  CONTRACTOR: Thlasineure Costruclien Services Remove ando dispose ofe existing sign, pole, concrete, anda alla appurtenances, including! traffic control per TXMUTCDr requirements, complete inp place, thes sum of: Remove ando dispose ofe existings sign, pole, concrete, and alla appurtenances, including traffic control per TXMUTCD requirements, complete inp place, thes sum of: Remove ando dispose ofe existings sign, pole, concrete, and alla appurtenances, including traffic control per TXMUTCD requirements, complete inp place, thes sum of: Remove ando dispose ofe existing sign, pole, concrete, anda alla appurtenances, including traffic control per TXMUTCD requirements, complete inp place, thes sumo of:  DATE: 6-18-24  Memorial Drive Elementry! School Item Chapelwood United Methodist Church Item Kinkaid School Item StF Francis Episcopal Day School Item  Item Description Item Description Item Description Item Description  Unit Quantity Unit Price EA. 14 $30 S4a5 Subtotal Memorial Drive Elementary: Unit_ Quantity Unit Price EA. 6 $30, Subotal Chapelwood United Methodist Church: Unit Quantity Unit Price EA. 6 $3c, Unit Quantity UnitP Price EA. Subtotals St Francis Episcopal Days School:  Cost Cost S1Se Cost RwE Cost  e a Subtotalk Kinkaid School:  $3 Ld.E TOTAL QUOTE: 39608 $960,    School Zone Signage Removal Quote! Sheet Cityo ofF Piney Point Village  CONTRACTOR: Memorial Drive Elementry School Item Chapelwood United Methodist Church Item Kinkaid School Item StF Francis Episcopal Day School Item  DATE:  Item Description Item Description Item Description Item Description  Unit Quantity Unit Price EA. 14 (0259 8:7508 Subtotal Memorial Drive Elementary: Unit Quantity_ Unit Price EA. 5 Subtotal Chapelwood United Methodist Church: Unit Quantity Unit Price EA. 6 7502 4,5008 Unit Quantity Unit Price EA. 6 7500 4.5009 Subtotal St Francis Episcopal Days School: Expecks d  Remove ando disposed ofe existings sign, pole, concrete, and alla appurtenances, including traffic control per TXMUTCDI requirements, complete in place, thes sum of: Remove and dispose ofe existings sign, pole, concrete, anda alla appurtenances, including traffic controlp per TXMUTCD requirements, complete in place, thes sum of: Remove and dispose ofe existings sign, pole, concrete, anda alla appurtenances, including traffic control per TXMUTCD requirements, complete inj place, thes sum of: Remove ando dispose ofe existing sign, pole, concrete, anda alla appurtenances, including traffic control per TXMUTCD requirements, complete inp place, thes sum of:  Cost Cost Cost Cost  750% 4,50682  Subtotal Kinkaid School:  TOTALQUOTE: 22,250 CRESS  Solebens,e G8/2024    OmPas Utilities & Concrete  Date: Customer: Attn: Phone No.: Email: Project: Plans: Specifications: Geo Tech's: Addenda: Estimate #:  06/17/2024 City of Piney Point Joe Moore/HDR Thomas Castillo 713)471-1311 Thomscstlcenanmcon osephmoneonammccom School Zone Signage Removal  2024-111  Scope of Work  School Zone Sign Removal $24,000.00 Remove approximately 32 School Zone Signs  Remove all conc Replace sod.  On Par Civil Services, LLC Exclusions Curbs and decorative bricks.  Pricing valid for 30 days complete  1. *Retention is to be released for our: scope of work with-in 60 after our scope is substantially 3. Break down of pricing is for accounting only, noti for separation of work. This proposal is for the complete package above. Ifseparate awards are required please discuss with us.  2. *Pricing based on mutually agreeable contract Thank you for letting On Par Service - job requirements.    OnPas Utilities & Concrete  Thank you, Rogelio Munoz Managing Partner Direct 832-642-5469 bidonpar@gmail.com Eddie G. Breedlove Estimator Direct 281-389-3838 mparestimatingegmalcon  Approved By  Signature  Date    School Zone Signage Removal Quote Sheet CityofP Piney Point Village  CONTRACTOR: Memorial Drive Elementry School Item Chapelwood United Methodist Church Item Kinkaids School Item SEF Francis Episcopal Days School Item traffic  DATE: Unit Quantity Unit Price EA. 14 750.47 Subtotal Memorial DriveE Elementary: Unit Quantity Unit Price EA. 750.0 Subtotal Chapelwood United Methodist Church: Unit Quantity UnitF Price EA. 6 751.00 Subtotal Kinkaid Schoo!: Unit Quantity UnitF Price 254.03 EA. 6 Subtotal StF Francis Episcopal Days School:  Item Description Item Description Item Description Item Description  Cost 19,509.03 Cost 4,501.00 Cost 4Svv.o Cost 4.99.47  Remove ando dispose ofe existing sign, pole, concrete, and alla appurtenances, including traffic control perT TXMUTCD requirements, complete inp place, thes sumo of: Remove and dispose ofe existing sign, pole, concrete, and alla appurtenances, including traffic control per TXMUTCDI requirements, complete inp place, thes sum of: Remove and dispose ofe existings sign, pole, concrete, and alla appurtenances, including traffic controlp per TXMUTCD requirements, complete inj place, the sum of: Remove and dispose ofe existing sign, pole, concrete, anda alla appurtenances, including control per TXMUTCD requirements, completei inp place, thes sumo of:  TOTAL QUOTE: 24,0W,40    Castillo, Thomas From: Sent: To: Cc: Subject:  JLira lra@rvasconst.com> Tuesday, June 11, 2024 3:41 PM Castillo, Thomas Moore, Joseph; Jorge Rivas; Joel Zambrano RE: Piney Point' Village School Zones  CAUTION: [EXTERNAL] This email originated from outside of the organization. Do not click links or open  attachments unless you recognize the sender and know the content is safe. Thank) you fort thei invitation but we dor not work on traffic signs.  JLira 832-874-2010  From: Castillo, Thomas <Thomas.Castillo@hdrinc.com> Sent:T Tuesday, June 11, 20243:26PM To:JLira glraeryasconsu.com> Cc: Moore, Joseph oxph.orendmcom Subject: Piney Point' Village School Zones  Good afternoon,  The City of Piney Point Village requests that we solicit quotes fori the removal and disposal of existing traffic signs associated with four school zones within the City. Attached toi this message is an exhibit showing the locations of the signs to be removed. If you are interested ini the project, please provide a quote to myself and Joe Moore osphmoeanamacom by 8AM, June 18th, 2024. The quotes will be presented toi the City Council the following Monday for consideration and possible action. If you do not intend on submitting a quote Please note that your quote should include costs for providing traffic control to include all necessary signage Also please note that the City is currently working on a project to install flashing school zone signs and all associated signage. The proposed sign removals included in this proposal cannot be started until the new signage (separate contract) is installed. The Contractor awarded this project must coordinate with the City on the schedule oft the new: sign project and start within two weeks upon receipt of the Notice to Proceed.  for this project, please reply to this email indicating such. and flagmen per TXMUTCD requirements during the project.  Regards, Thomas Castillo Municipal/Civil Intern HDR 4828 Loop Central Drive, Suite 700 Houston, TX77081 P281.965.2317 Thomas. Casllo@hdrinc.com hdrinc.com/folow-us  1    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: City Council  FROM: Joe Moore, City Engineer; R Pennington, City Administrator  MEETING DATE: June 24, 2024  SUBJECT: Consideration and possible action on the HDR proposal for engineering  services for the Chuckanut project.  Agenda Item: 10 Summary  HDR Engineering has submitted a proposal for the design, bid phase, construction management, and part-time construction phase services for the Chuckanut project. The proposal provides a description of the engineering services required for the drainage improvements on Chuckanut Lane. The engineer's opinion ofprobable construction costs for the project is $850,000.  Attachments: Proposal.    5R  June 18, 2024  Mayor and City Council Members City of Piney Point Village 7676 Woodway Drive; Suite 300 Houston, Texas 77063  Re: Proposal for Professional Engineering Services Design, Bid, and Construction Phase Services for the Chuckanut Drainage & Paving Improvements Project for the  City of] Piney Point Village  HDR Engineering, Inc. (HDR)is pleased to submit this proposal for the design, bidj phase, construction management, and part-time construction phase services for the above referenced project. The proposal is based on our conversations held with the City on this project. For your convenience, this proposal consists of a General Overview, Project  Understanding, Scope of Services, and a Fee Schedule.  GENERALOVERVIEW:  This proposal provides a description ofthe engineering services requires for the drainage improvements on Chuckanut Lane in the City of Piney Point Village. The following ofa general overview oft the project and thei issues that are anticipated tol be addressed as part  ofthis] project:  PROJECTUNDERSTANDING: ChuckanutLane  Currently the drainage system on Chuckanut Lane consists of open ditches with driveway culverts. All runoff produced in the subdivision splits at a drainage break near #8 and #9 Chuckanut at the street bend where runoffis conveyed to two separate outfalls at North Piney Point Road. From the drainage break, runoff either flows east towards the Chuckanut Lane and North Piney Point Road intersection or flows south to a ditch in the Chuckanut Lane cul-de-sac. The ditch in the cul-de-sac flows east through a drainage easement along the side yards of#2 Chuckanut and 2391 North Piney Point Road outfalling Historically, thei roadside ditches havel held water on a consistent basis because of minimal orr reverse grades in the slope of the ditch flow line due to misaligned driveway culverts. City Council previously requested that HDR obtain survey and investigate the existing conditions ofthe drainage system on the street. Several driveway culverts are misaligned andl both culverts and ditch grades arei nots sloped consistently toa City minimum standard.  into the North Piney Point Road drainage system.  hdrinc.com  4828L Loop Central Drive, Suite 800, Houston, TX 77081-2220 T(713)622-9264 F713.622.9265 Texas Registered Engineering! Firm F-754    In 2017, the City installed a drainage system on North Piney Point Road at an appropriate depth and sized to convey the runoff produced from all lots on Chuckanut Lane during a City ofHouston 2-year storm event. Multiple residents expressed their desire tol have the storm sewer installed in the City right-of-way in front of their homes to eliminate the existing roadside ditches and driveway culverts. HDR and Councilman Dale Dodds met with residents to discuss conceptual engineering solutions and proposed a 50/50 construction cost share agreement between the City and each resident for storm sewer installation. All residents on Chuckanut Lane have expressed interest inj participating in Iti is our understanding that the City requests that HDR provide professional engineering services to design a storm sewer system in the City right-of-way starting at the outfall at the Chuckanut and North Piney Point Road intersection, continuing east along the north side ofChuckanut Lane, then turning south at the street bend continuing to the cul-de-sac. The City has also requested that the proposed improvements include installation ofs storm sewer in the same alignment as the existing ditch located in a drainage easement along the south side of #2 Chuckanut and 239 North Piney Point Road. Both residents have expressed interest inj participating in the 50/50 construction cost share agreement for this Lastly, the City requested that HDR include reconstruction of the existing asphalt pavement in the proposed scope ofwork for the project. The existing pavement was last reconstructed in 2005 and is showing signs ofc cracking, specifically on the north end of Chuckanut where the pavement splits at the medians. The 2018 Update of the Street Condition Assessment Planning Document noted the street tol be rated as a 2B indicating "Fair condition with intermittent moderate alligator cracking and frequent slight cracking and channeling. Rideability fair and surface is intermittently rough and uneven." The engineer's opinion of probable construction costs for the above-described project is  the 50/50 construction cost share agreement with the City.  improvement as well.  $850,000.  SCOPE OF SERVICES  The following Scope of Services is outlined for the design, bid, and construction phase  services.  I.I DESIGN PHASE SERVICES A. Basic Design Phase Services  Hold a' "kick-off" meeting with City staff to finalize the requirements for the  project.    Review available historical information (record drawings, reports/studies, Research and gather information on private utilities (i.e. gas, electrical, Prepare drainage area map based on previously identified drainage areas.  GIS data, etc.)  telephone, pipelines, etc.) along the project alignment.  Prepare hydraulic calculations for the plan set. plan/profile drawings, and detail sheets. Prepare contract documents and specifications.  Prepare plan cover sheet, general notes, survey control, project layout, 75%  Coordinate with the Memorial Villages Water Authority (M.V.W.A.)during the design process and provide draft documents for review and comment. Incorporate appropriate comments with the final bid documents. Prepare the engineer's opinion of probable construction costs (OPCC).  Any opinions ofj probable construction cost provided are made on the basis of information available to HDR and on the basis of HDR's experience and qualifications and represents its judgment as an experienced and qualified professional engineer. However, since HDR has no control over the cost of labor, materials, equipment or services furnished by others, or over the construction contractor(s") methods of determining prices, or over competitive bidding or market conditions, HDR does not guarantee that proposals, bids or actual construction costs will not vary from  HDR'sOPCCS  Submit 75% Plans and OPCC for review by the City. utility company markups in the final bid documents. Incorporate City's comments into the plans and OPCC.  Submit 75% plans to private utility companies for review and incorporate  Prepare 100% design drawings, specifications, and contract documents  suitable for bidding.    Assist the City in obtaining and/or securing approvals required public and private utilities affected by this project. This assistance willi involve the usual and expected coordination for the approval process. When the process involves work beyond the expected, such as; special submittals, additional designs, appearances at special meetings, coordination of utility/pipeline excavation efforts, permitting applications, etc., such work falls under the Additional Services portion of this proposal. All permit fees will be the  responsibility oft the City of Piney Point Village. Prepare an OPCC to costs to reflect the 100% design. Provide a set ofContract Documents to the City.  Presentations of the design plans or public meetings with residents is not included in this scope ofservices. Ifthe City determines that aj public meeting is warranted, HDR will perform such services under the existing on-going Coordination with residents to share plans, OPCC, other project related documents with residents orj preparation ofresident cost share agreements and resident coordination for signatures is not included in this scope of services. Ifthe City requests such services, HDR will perform such services under the  contract with the City.  existing on-going contract with the City.  B. Special Services  1. Urban Forestry Services  HDR will obtain services from aj professional urban forester subconsultant to evaluate tree protection measures needed during the final design and construction phase. Evaluation will be presented in aj preliminary findings report to assist in project design and tree protection plans to be  incorporated into the project plans.  2. Traffic Control Plan  Prepare traffic control plans and details for the construction area.  3. Storm Water Pollution Protection Plan  Due to the proposed work to be performed in this project, a storm water pollution protection plan will be produced sO that the City complies with  State mandated MS4j permitting.    II. BIDI PHASE SERVICES A. Basic Services  The City of Piney Point Village will enter into this phase after the acceptance of  thel Final Design Phase documents.  Assist the City in obtaining bids for the project. The City of] Piney Point Village will advertise the project and will absorb all related advertising costs. HDR will coordinate with the City and will assist in developing the HDR will post project plans and specifications on Civcast to generate interest for the project during the bidding process, provide information to and answer questions from potential bidders concerning the Project's construction documents and prepare addendums as necessary. The City Conduct a pre-bid conference for potential bidders, including the preparation of the meeting agenda and preparing a meeting minutes Evaluate the bids and the qualifications of the apparent low bidders. Prepare al eterofrecommendation advising the Citya as tot the acceptability  wording oft the advertisement.  will absorb costs associated to posting on Civcast.  summary.  ofthe apparent low bidder.  L.CONSTRUCTION PHASESERVICES  A. Basic Services - Construction Management  Act as the City's Project Representative during the construction phase. Review and respond accordingly to submittals as required by the contract Respond to RFI's and prepare change orders necessitated by field Review the contractor's pay estimates, evaluate the completion of work,  specifications. conditions.  and make payment recommendations to the City.    Visit the site periodically to observe the progress and quality of executed work and to determine in general ifsuch work is proceeding in accordance with the contract documents. Site representation (construction observation) is not included as part ofthe Basic Services for Construction Management. Site representation is included in the Construction Phase HDR will not be responsible for the means, methods, techniques, sequences or procedures of construction selected by the Contractor(s) or the safety precautions and programs incident to the work of the Contractor(s). HDR's effort will be directed toward providing a greater degree ofconfidence fort the City that the completed work ofContractor(s) will conform to the Contract Documents, but HDR will not be responsible for the failure ofContractor(s) toj perform the work in accordance with the Contract Documents. During site visits HDR shall keep the City informed ofthej progress oft the work, shall endeavor tos guard the City against defects and deficiencies in such work and may disapprove or reject work failing Conduct: ai final review ofthel Project andi make ar recommendation for Final Engineer shall provide the City one electronic copy ofr record plans based on the drawings provided to thel Engineer by the Contractor(s). Ap public meeting with residents is not included in this scope of services. If'the City determines that a public meeting is warranted, HDR will perform such services under the existing on-going contract with the City. HDR anticipates that construction will take approximately four (4)months too complete and has therefore based the lump sum fee on a level of effort  Special Services.  to conform to the Contract Documents. Payment on the Project.  too complete the above tasks for this duration.  B. Special Services- Construction Observation Phase Services and Material Testing  1. Material Testing  Construction materials testing is included in this proposal as a budgetary item only. Itis anticipated that Geotest Engineering, Inc. will be utilized asas subcontractor to HDR toj perform the testing services.  2. Part-Time Site Representation Services    Provide one construction observer (on-site representative) to observe the daily progress of construction activities and to assist in the interpretation of plans and specifications. The estimated construction duration for the project willl bei four (4) months. The on-site representative will be on site Provide support to the on-site representative through supervisory and Provide engineering and technical office personnel support throughout construction. This is to attend project progress meetings, provide on-site support to address Contractor's questions, resident's concerns and conflict Int the event of rain days where construction may be hindered or stopped, the representative will be on-site long enough to verify that inclement weather has occurred and the associated impact on the Contractor and  an average of201 hours a week for the project.  administrative services.  issues.  construction.  Thec on-site representative shall maintain daily reports.  The on-site representative will coordinate with the Contractor's representative to estimate quantities installed on the project. The on-site representative will review the Contractor's quantity measurements priorto HDR's project manager processing the Contractor's periodic monthly The on-site representative will aid in the coordination of activities of the The on-site representative will coordinate with the City and the Contractor forc construction scheduling, resident notification, and complaints. The on-site representative will assist in the performance of a final inspection, the preparation of a punch list and subsequent follow up The on-site representative will assemble and maintain notes, comments, sketches, and supporting data related to the project in order to assist ini the HDR will process daily reports and other administrative office duties.  payment request. testing laboratory.  reviews.  preparation of record drawings.    HDR will track and document costs associated with the work. Theo on-site representative willl bej provided in an effort to aidi int thej process of observing performance of work of the Contractor(s). Through more extensive on-site observations of the work in progress, HDR shall endeavor to provide further protection for the City against defects and deficiencies in the work ofthe contractor(s); but the furnishing ofsuch on- site representative will not make HDR responsible for construction means, methods, techniques, sequences or procedures or safety precautions or programs, or for Contractor(s) failure to perform their work in accordance  with the Contract Documents.  ADDITIOMALSERVICES  "Additional Services" shall only bej performed when directed by the City to. HDR. These services are not considered normal or customary engineering services. Services resulting from significant changes in the Project or its design, including but not limited to, changes in size, complexity, the City's schedule, or character of construction or method of financing; and revising previously accepted studies, reports design documents or Contract Documents when such revisions are due to Preparing documents for alternate bids outside ofthe original scope requested by Preparing to serve or serving as a consultant or witness for the City in any litigation, public hearing or other legal or administrative proceeding involving the Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) a significant amount of defective or neglected work of Contractor(s), (3) prolongation oft the construction contract time, (4) acceleration ofthe progress schedule involving services beyond HDR will endeavor to appraise the City of any potential additional or extended services that may result from the above listed items, prior to HDR's expenditure oft time on such services. As previously noted, any such extended or additional services shall only be performed when directed by the City to HDR.  causes beyond HDR's control.  the City or documents for out of sequence work.  Project.  normal working hours and (5) default of Contractor.    FEE SCHEDULE  HDR will submit monthly invoices with status reports for all engineering work completed toi invoice date. Please be aware that these fees are based on performing all improvement design as a single project. The fees presented int this section reflect a combined effort to perform all proposed work at one time as a single project. Ifthe project is reduced the proposed fees will need to be adjusted accordingly to reflect the cost of performing engineering services on a smaller project. The invoices will be based on the following  schedule:  Chuckanut Drainage & Paving Improvements Project  Total Fees 50,500.00 8,500.00 > 29,750.00 1,750.00 1,800.00 $ 69,000.00 7,900.00 10.000.00 $12.000.00 $191,200.00  Basic Services: Design Phase (Lump Sum) Bid Phase (Lump Sum)  Construction Management (Lump Sum) Special Services: Traffic Control (Lump Sum)  Storm Water Pollution Protection Plan (Lump Sum) Part-Time Site Observation (Not to Exceed) -Time & Materials Urban Forestry (Not-to-Exceed) -subconsultant's cost plus 10% *Construction Material Testing (Not to Exceed) -subconsultants cost plus 10% *Geotechnical Services (Not to. Exceed) -subconsultants cost plus 10%  Chuckanut Drainage & Paving Improvements Project  *At this time the magnitude of these tasks are not known. Therefore, budgetary amounts are provided. These figures may increase or decrease depending upon actual work required. Ifan increasel becomes necessary, it can be accomplished by utilizing available funds from other lines  items that have under run or by contract amendment.    The total engineer opinion oft total project costi is as follows:  Construction Engineering Subconsultants Observation Fees  $ 845,000.00 $ 92,300.00 $ 29,900.00 $ 69,000.00  Total Opinion of Probable Project Cost $1,036,200.00  Public meetings addressing thel Final Engineering or Construction phases and results other than at regular council meetings to Council is not included in this scope. In the event the City should desire aj public meeting, (such as a' Town Hall type meeting) HDR's services associated with such a meeting, or meetings will be charge under the current on-going  contract. SCHEDULE  Itis estimated that the schedule to accomplish thel Design Phase is four (4) months from the date ofauthorization to proceed, the bid phase willl be one (I)month, execution ofthe contract document will be one (1) month, and construction will take approximately four  (4) months. INVOICES  All hourly charges shall be based on a raw labor rate times a multiplier of 3.18. Reimbursable expenses will be charged at cost plus 10%. Time and materials charges and additional services beyond those described in the Scope of Services will bei invoiced on the basis of direct labor costs times a factor of3.18 for office personnel and for field personnel and direct cost plus 10%. No additional services will bej performed or invoiced HDR appreciates the opportunity to submit this proposal and we look forward to  without prior authorization from the City of Piney Point Village. continuing our work with the City of Piney Point Village.  Sincerely  HDRI ENGINEERING, INC. pOcit David Weston Vice President/Area Manager  Acceptance: City of Piney Point Village, Texas  By: Date:    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: City Council  FROM: Joe Moore, City Engineer; R Pennington, City Administrator  MEETING DATE: June 24, 2024  SUBJECT: Consideration and possible action on the Engineer's Report.  Agenda Item: 11 Summary  The City has requested that updates to current projects be summarized in an Engineer's Report. The Engineer's Report for this month includes updates to the 96-inch CMP Replacement Project, Windermere, Williamsburg, School Zones, 7 Smithdale Estates, other various maintenance  projects, and future projects. Attachments: Engineer Report.    E2  Engineer's Status Report City of Piney Point Village HDR Engineering, Inc. City Council Meeting Date: June 24, 2024 Submit to City: June 20, 2024  CURRENT PROJECTS:  1. Wilampurgwendover Drainage improvements to be addressed prior to project closeout. 2. 2023 Paving Improvement Project  The Contractor has substantially completed the project. A walkthrough is scheduled between HDR and the Contractor to review the project and prepare aj punch list of any items that need  Per discussion at the Engineering Meeting, the storm sewer installation on the north side of Williamsburg by resident cost share will not be included in this project. HDR will be coordinating with the City to establish advertising and bidding dates for a July advertise and bid opening in August. It is anticipated that construction may start in September and be  completed in December.  3. COH Windermere Outfall Repair Project  HDR is currently working to prepare Opinion's of Probable Construction Costs (OPCC) for bank stabilization options for the storm sewer outfall repair at #15 Windermere. The first option is a sheet pile wall - similar to the City ofl Houston design. The 2nd option is a Geopier slope stability system which includes plate piles. The Geopier solution will be less invasive and considering the severe site access issues, may be ai much more cost-effectives solution. The Geopier slope stability system was used at Tynewood: Ditch and Memorial Drive following the April 2016 flood event and has successfully help the ditch bank since construction. HDR will provide further discussion and OPCCs for each option at future Engineering Meetings.  4. School Zones Improvements  The City and HDR met with SBISD on June 4th to discuss the proposed school zone limits and signage for Memorial Drive Elementary. SBISD agrees with the proposed school zone limits and signage. Their agreement requires no modification to the bid approved by City Council at thel May 14th Special Council Meeting. A Notice to Proceed was provided to CTC Traffic, Inc. who is currently ordering all ofthe required signage, poles, hardware, etc. A meeting will be held between CTC and HDR in the field to finalize the sign placement prior to beginning  construction. 5. 7Smithdale Estates  Council previously requested that HDR prepare a design and obtain a quote to modify the Smithdale Estates Bypass intake structure to remove the vertical bars and toi revise the spacing on the horizontal bars to 8" C-C (5" gap between bars). Quotes have been received and are  provided in a separate agenda item for consideration and possible action.    E2  6. - Chuckanut Lane Drainage Improvements  24.5.78.89Chdamut Lane have all agreed toj participate in the 50/50 cost share project for storm sewer improvements on Chuckanut Lane. 1 Chuckanut Lane has provided a preliminary agreement to participate however has requested to meet with HDR to get a better understanding oft the proposed project. This meeting was postponed due to the recent storm.  Chuck: jutLn  Teslin Dr Chuckan Ln  Tesl 18P  9CHUCKANUTLN  SCHUCKANUTLN  251 PINEYF POINTI RD  240F PINEYPOINTRD  7CHUCKANUTLN  6CHUCKANUTLN  247P PINEYF POINTE RD  SCHUCKANUTLN  4CHUCKANUTI LN  243F PINEYPOINT RD  113331RISLEELN  CHUCKANUTLN  2CHUCKANUTI LN  239P PINEYPOINTI RD  As discussed in the May Engineering meeting, City Council requested that HDR include the reconstruction of the pavement in the project. The current Opinion of Probable Construction  Cost (OPCC) for the project is as follows:  OPCC Storm Sewer Improvements: $68,105.00 OPCC Paving Improvements: $157.175.00 Total OPCC: $843,280.00 Resident Contribution by cost share: $252,540.00 Total OPCC for City portion: $590,750.00 Engineering & Construction Observation: $191,200.00 Total Opinion of Probable Project Cost (City portion): $781,950.00  Council requested that HDR prepare a proposal for professional engineering services to perform design, bid, construction management, and construction observation phase services for this project. The proposal has been included in a separate agenda item for consideration  and possible action.    E2  7. T-Intersection Improvements  The Mayor and Bobby requested ai review ofthe signage and barriers at T-intersections located in the City after multiple incidents occurred at the intersection ofTaylorcrest and North Piney Point Road. The following is a summary for the proposed improvements after discussion at  the June Engineering Meeting:  Hedwig at Greenbay: Remove existing Red Diamond Reflector Signs (OM4-1) and Hedwig at Beinhorn: Remove existing Red Diamond Reflector Signs (OM4-1) and Echo at Taylorcrest: Remove existing Red Diamond Reflector Signs (OM4-1) and Blalock at' Taylorcrest: Remove existing Red Diamond Reflector Signs (OM4-1) and Taylorcrest at Piney Point: Remove existing Red Diamond Reflector Signs (OM4-1) and Install Sign Double Arrow Sign (W1-7) & Install Bollards at ROW line - painted  Install Sign Double Arrow Sign (W1-7) Install Sign Double Arrow Sign (W1-7) Install Sign Double Arrow Sign (W1-7) Install Sign Double Arrow Sign (W1-7)  PPV Green  W1-7  OM4-1  HDR will obtain quotes for the proposed improvements tol be presented at the. July City  Council meeting.  8. Wilding Lane at Hedwig Road  City Council previously requested that HDR obtain quotes to remove the curb on the turn out from Wilding Lane to Hedwig Road and place black star gravel to assist with rutting at this intersection. HDR has obtained quotes on the below scope of work and has included it in a  separate agenda item for discussion and possible action.  9. Harris County Traffic Signals Project  This project includes the replacement of the traffic signals at Memorial & Blalock, Memorial & Piney Point, and Memorial & San Felipe. The County submit a 50% complete set of plans for review. HDRreviewed the plans and provided comments back to the County.  10. Geographic Information System (GIS) providing an interface for:  HDR and City staff are continuing to build on the City's GIS program. Currently GIS is  Drainage Plan/Plat/As-Built submittals & live review status on the City  website;    E2  Inspection requests & results (all inspection types); Resident service request & live status update  Meeting held with City staff last week to gain feedback on the resident service request dashboard. HDR is currently working to incorporate this great feedback into the program. HCFCD! has contacted Hedwig Village, Piney Point Village, and Hunter's Creek Village about af feasibility study to understand drainage and erosion on Soldiers Creek andi toi identify realistic solutions and concepts for design and construction. They have also requested information the City has on the watershed to assist in their feasibility study. HDR has provided several studies and as-built plans to the HCFCD to be incorporated into the feasibility study. The Hedwig Village Mayor has also reached out to the other Villages Mayors to set upi meetings sO all three  11.Soldiers Creek Subwatershed Feasibility Study Project  Villages can be engaged and provide input in the study.  12.South Piney Point Road Guardrails  The Mayor requested that HDR review the guardrails along South Piney Point Road, specifically between Memorial Drive and the bridge at Buffalo Bayou as the guardrails has some damage and are consistently being hit and repaired. It was requested that HDR evaluate other options for barriers such as al low-profile concrete barrier that may bei more: resilient along this stretch of the road. HDR will review the guardrails and provide an update and  recommendation for discussion at a future meeting. FUTURE PROJECTS! FOR CONSIDERATION: 14. List of Potential Storm Sewer Cost Share Projects  13. Memorial Drive (Greenbay to San Felipe) Roadway Reconstruction  Innisfree Jamestown Wendover  Piney Point Circle (ifmade public)    MEMORANDUM  CITY OF PINEY POINT VILLAGE  TO: Members of the City Council FROM: R. Pennington, City Administrator M. Yi, Finance Director  MEETING DATE: June 24, 2024  SUBJECT: Discussion on the overview ofPiney Point Village 2025 fiscal year budget.  Agenda Item: 12  The city is set to approve the budget for the 2025 fiscal year in September. The budget process kicks off with twol budget workshops beginning in July to review the proposed annual budget for fiscal year 2025. This agenda item is included to facilitate general discussions on the objectives that the Council wants to  include in the upcoming budget. Attachments: Budget Calendar    BUDGET CALENDAR TIMELINE - FISCAL YEAR 2025  Friday, July 19,2 2024 Monday, July2 22, 2024 Thursday, July 25, 2024  July19-E Budgeto officert tof filep proposedb budgetv withn municipal clerk.  Regular Council Meeting  July22- Budget Workshop* #1. Pursuantt toS.B.2.  July2 25- Chiefa appraiser musto delivero certifieda appraisalr rolloro certified estimated oftaxablev valuet toa TEX. TAXCODES $26.01(a)  Friday, August 2,2 2024 Monday, August5 5, 2024  August4-T Thed designatedo officer or employeer musts submitt the no-new-revenue: and voter-a approvalt taxr ratest tot thec cityo council byA August7, orass soont thereaftera asp practicable. TEX. TAXCODE $26.04(e).  August 26-B Budget Workshop#2.  September1 1- -Sendir noticed oftaxh hearing. September1 1- -Sendir notice ofbudgeth hearing.  September 4-1 Publishr notice oft taxr rateh hearing! (thep public hearing mayr not bel heldb beforet the5 Sthd daya aftert thec datet then noticed ofthe publich hearingis given). Thec cityr musta alsop postt then noticep prominently ont theh home page of thec city's websitef fromt thed datet ther noticeis isf firstp publishedu untilt thep public September 4-P Publishr notice ofk budget! hearing. TEX. LOC. GOVT CODES 102.0 0065( (notl latert than 10tho day! beforer nore earliert thant the3 30thd dayb before September 23- Hearingo on budget. (hearings shallb beb before thec date oft the taxi levy). Notet thatt thel hearingn mustb bea aftert the1 15thc daya aftert the proposed! budgeti isf filedv withti thec clerk. Also,t thec cityn mustt takes somes sortof actiono ont theb budget ato conclusionof hearing. TEX. LOC. GOVTCODE $102. 007.T Thisa actiono couldb bet thea adoption oft theb budget, ore elsea av votet to postponet thef finalb budget vote. Itisg generally acceptedt thatt thec cityn needr not adoptt theb budgeta att thee endo oft theh hearing. September 23- Adoptt theb budget. TEX. LOC. GOVTO CODES $1 102.009( (city may onlyl levyt taxesi ina accordancev withb budget, andb becausel levyo cannott take placel latert thans September: 30( (see below),t thisis isthee effectived deadlinet for propertyt taxingo cities).7 Thec cityo councilr mustt takea as separater ratification vote toa adopta anyb budgett thatv willra raiset totalp propertyt taxr revenue. TEX.L LOC. GOVTO CODE $102.0 007(c). Theb budget musto containas special cover paget that includes: (a)as specifics statemento ont thev whethert theb budgetr raisesn more, less, orth thes samea amounto ofp propertyt taxr revenue comparedt tot thep previousy year's budget; (b)ti ther recordv voted ofeachn member ofthed cityc council byr name votingo ont thea adoptiond oftheb budget; (c)the city propertyt taxr ratesf fort the preceding andc currentf fiscaly years,i includingt thea adoptedr rate, nonewrevenue taxr rate, no-new-r revenuer maintenance: ando operationst taxr rate, voter-a approvalt taxr rate, andd debtr rate; and (d)t thet totala amounto ofc cityd debt obligationss securedb by propertyt taxes. TEX.L LOC. GOVTCODE 51 102.007(d). Thea adopted! budget, includingt thec coverp page, mustb be postedont the September 23-H Holdt taxr rateh hearing! (ifa applicable) anda adoptt taxr rate nol latert thant this date. TEX. TAXCODE 526.05( (ore 60tho daya after receipto ofthea appraisalr roll, whicheveri isl later. Ifthec city usest the6 60 dayr rule, almoste everyd dateir int thisr memo wouldr needt tobe recalculated).1 Theh hearingn must beh heldo onav weekdayt thatisnota January1- Starto ofF Fiscal Year  hearing theh hearing.  Saturday, August 24, 2024 Monday, August 26, 2024  Regular Council Meeting  Monday, September2 2,2024 Friday,A August 30,2 2024 Monday, September 9, 2024 Wednesday, September 4, 2024 Saturday, September: 14, 2024 Thursday,  LaborDay  SN  September 2024 19,  city's swebsitei ifthed cityh haso one.  Monday, September 23, 2024 Regular Council Meeting  Time Nott tos Scale Monday, January1 1, 2024  Fiscal Year Begins