The gfeart ofilake Palestine  COFFEE CITY,TEXAS  7019 Pleasant Ridge Road CR 4217 * Coffee City, TX2 75763 Phone: (903)876-3414 * Fax: (903)873-2433  CITYC OFCOFFEE CITY City Council Meeting Minutes April 8, 2024 @6 pm 7019 Pleasant Ridge Rd Coffee City, TX75763  NOTICE: IS HEREBY GIVEN OF A COUNCIL: MEETING OF THE CITY COUNICL OF COFFEE CITY. TOI BEI HELDON MONDAY, APRIL 8. 2024. at 6:00 PM ATTHE COFFE CITY, CITY HALL, 7019 PLEASANT RIDGE: RD, COFFEE CITY, TEXAS. FOR THE PURPOSE OF CONSIDERATION OF THE1 FOLLOWING AGENDA ITEMS. THE CITY COUNCIL RESERVES THE: RIGHT TOI MEET IN A CLOSED SESSION ON ANY AGENDA ITEM: SHOULDTHE NEED. ARISE AND APPLICABLE PURSANTTO AUTHORIZATION BY TITLE5, CHAPTER 551, OF THE TEXAS GOVERNMENT CODE.  Council Members  Jeff Blackstone - Mayor (P) Ruthie Seward - Place 1 (P) Marquis Castleberry - Mayor Pro-Tem (P)  Carrie Ousley - Place 3 (P) VACANT Place 4 Ollie Harmon - Place 5(P)  1. Call Meeting to Order:  Mayor. Jeff Blackstone called the meeting to order at 6:03 PM. Mary. McDonald announced roll call & a quorum was, present.  2. Roll Call and Announce if quorum is present:  3. Opening remarks:  4. Consider and Act upon approving items 5 &6.  Ruthie Seward made a motion to approve the March 2024 financials and the March 11, 2024 Council  meeting minutes. Ollie Harmon seconds the motion. Motion carries.  5. Approving City financials for March 2024.  6. Approving meeting minutes for the March 11,2024 Council Meeting.  7. Discuss, Consider and Act upon a reduced rental fee for Brierwood Bay Board Meetings to be held at Brierwood. Bay. Board. President, Charlene Fugler, was present. Mr. Blackstone asked ift the meeting would be held only on weekdays & she stated that they would always be the 2nd Thursday of the month when needed from 6 PM-8PM. Mr. Blackstone asked ifit was every month and. Mrs. Fugler stated that they did not and sometimes every other month just depends on what they have to discuss. Mr. Blackstone asked Ms. McDonald what the normal rate was and. she. stated it was $250.00) for non-residents and 8125.00) for residents and the $100.00 deposit. Mrs. Seward: stated that she would. suggest $150.00 plus the deposit that is refundable. Mr. Blackstone spoke to Mrs. Fugler regarding the deposit and the main reason for it was to ensure that the building was cleaned up afterwards because there was a church that uses the building every Marquis Castleberry made ai motion to reduce the rèntal fee to 8150.00 plus the $100.00 deposit for the  the Community Center.  Sunday and then the last couple ofmonths the center has been booked every Saturday. Brierwood Bay Board Meetings. Carrie Ousley seconds the motion. Motion carries.    8. Consider and Act upon appointing Walt Kern to the EDC Board.  Mr. Blackstone asked ifMr. Kern was present and Ms. McDonald. stated that he was not. Mrs. Seward asked ifit was. someone the council knew and Mr. Blackstone stated that he was and was a member ofthe fire department. Mr. Castleberry asked ifthey needed to wait until they met him or go a head and approve and Mr. Blackstone stated that they had his application. Mr. Blackstone asked the Fire ChiefifMr. Kern was not the assistant fire chiefand he. stated that he was not but was the captain ofthe department. Mrs. Sewards stated that if Mrs. Castleberry was, presenting his application, she believes theyo could approve it. Mr. Castleberry stated that Mrs. Castleberry wasn' ' going to make it due to the weather. Mrs. Seward made a motion to approve appointing Walt Kern to the EDC Board. Ollie Harmon seconds  the motion. Motion carries. 9. EDC Report:  NOreport, Mrs. Castleberry could not attend due to the weather.  10. Fire Department Report:  Fire Chief, Bill. Johnston, gave the fire report. He reported and gave a break down oft the 28 calls for service the department received for the month of March. Mr. Blackstone asked ifit was a. slower month and he confirmed that it was the about the same as last month. Mr. Blackstone asked the date ofi the Belts  & Hoses fournament and Ms. McDonald stated it was scheduled for May 11"h  11. Municipal Court Report: General Fund. 12. Open Forum:  Mary. McDonald gave the court report. She reviewed the collections for the month being a total of 817, 206.91 was collected, $3,817.09 would be remitted to the state and $12,220.54 would be transferred. to the  Open Forum is limited to items currently on the agenda. Speakers must sign in 5 minutes before the beginning oft the meeting. Speakers will be given 3 minutes to speak.  Any person that is unable to attend and wishes to. submit questions to the council can e-mail the  questions to the City Secretary at isecretary@cipolcofleecly.com  13. Adjournment:  Ruthie Seward made a motion to adjourn the meeting. Carrie Ousley seconds the motion. Motion carries.  Meeting adjourned at 6:1 111 PM.  The City Council oft the City ofCoffee City reserves the right to adjourn into Executive Session at any time during the course ofthis meeting to discuss any matters listed on the agenda, as authorized by the Texas Government Code, including, but not limited to, Section 551.071 (Deliberation about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.175-183 (Deliberations about Homeland Security Issues) and as authorized by the Texas Tax Cod, including, but not limited to, Section 321.3022 (Sales Tax Information). ICERTIFYTHAT A COPY OF THE MONDAY, MARCH 111,2024, CITY COUNCIL MEETING AGENDA BY THE COFFEE CITY,CITY COUNCIL WAS POSTED ATTHE CITY HALL PUBLIC NOTICE BOARDI ANDCITY  CERTIFICATION  WEBSITE ON FRIDAY, APRIL 5, 2024 BY 5:001 PM.  A MARYI MCDONALD CITYSECRETARY  MAYOR  g