MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF BUNKER HILL VILLAGE, TEXAS MAY16, 2024  I.  CALL TO ORDER  Mayor Robert Lord called the meeting to order at 8:30 a.m. on Zoom and in the Council  Chambers of City Hall, 11977 Memorial Drive, Houston, Texas.  Present Mayor Robert Lord Mayor Pro-Tem Susan Schwartz Councilmember Eric Thode Councilmember Carl Moerer Councilmember Keith Brown Councilmember Laurie Rosenbaum Councilmember Andrew Poor Staffin Attendance Gerardo Barrera, City Administrator Susan Engles, Finance Director Elvin Hernandez, Director of] Public Works Loren Smith, City Attorney Mallory Pack, Management Analyst Jennifer Namie, Assistant to the City Secretary  II. PLEDGE OF ALLEGIANCE  Councilmember Rosenbaum led the Pledge of Allegiance.  III. OATH OF OFFICE  The City of Bunker Hill Village holds its election on the first Saturday in May of each year. The election for Council Positions 1,2, and 3 are held in even-numbered years, and the election for Mayor and Council Positions 4 and 5 are held in odd-numbered years. At the January 2024 meeting, City Council approved Ordinance No. 24-617, calling for the May 4, 2024 General Election. The final date to file as a candidate for one of the three positions was Friday, February 16, 2024, at 5:00 p.m. The incumbents filed for their Subsequently, Council approved Ordinance No. 24-624 att the March 2024: meeting, formally canceling the May 4, 2024 Election and declaring the election of unopposed candidates for  respective positions with no opposition.  Councilmember Positions 1,2, and 3.  Councilmember Position No. 1-Eric Thode Councilmember Position No. 2- Susan B. Schwartz    City Council Minutes - May 16, 2024  Page 20 of15  Councilmember Position No.3 -Carl Moerer  Assistant to the City Secretary Jennifer Namie administered the Oath of Office to  Councilmembers Thode, Schwartz, and Moerer. No action was taken on this item.  IV. CONSIDERATION AND POSSIBLE ACTIONTO ACCEPTTHE RESIGNATION BY LAURIE ROSENBAUM FROM BUNKER HILL VILLAGE CITY COUNCIL Councilmember Laurie Rosenbaum has served Position No. 5 on the City Council ofBunker Hill Village since 2013. On May 3, 2024, Councimember Rosenbaum submitted her letter ofresignation from Council effective May 16, 2024. She: noted that she will continue to serve For a resignation to be effective, Local Government Code Sec. 22.012 requires the resignation of an elected official to be written, signed, and submitted for formal acceptance Ar motion was madel by Councilmember Thodeand: seconded by Councilmember Brown to: accept the resignation by Laurie Rosenbaum from Council Position No. 5.  POSITION NO.5  as Chair oft the Beautification Committee.  and approval by the City'sgoverning body.  The motion carried 4-0  V. CONSIDERATION ANDI POSSIBLEACTIONTO APPOINT ANDREW: POORTO BUNKER HILL VILLAGE CITY COUNCIL POSITION NO. 5TO COMPLETE In accordance with Local Government Code provisions, Councilmember Laurie Rosenbaum tendered her letter of resignation from Council Position No. 5 effective May 16, 2024. Local Government Code 22.010 sets forth the process by which to fill a vacancy on the City Council. Iff for any reason a single vacancy exists on the governing body ofthe municipality, amajority ofthe remaining members who are present and voting, excluding the Mayor, may fill the vacancy by appointment unless an election to fill the vacancy is required by Section The newly appointed individual must be a resident of the City, satisfy all qualifications required for elected councilmembers, and will hold office for the remainder oft the unexpired Mayor Lord recommended appointing Andrew Poor to Council Position No.5.  THE TERM ENDING MAY 2025  11, Article XI, Texas Constitution.  term through May 2025.  Assistant to1 the City Secretary Jennifer Namie administered the Oath ofOffice to Andrew Poor A motion was made by. Councilmember Schwartz and seconded by Councilmember Moerer to appoint Andrew Poor to Council Position No. 5 to complete the term ending  to assume the responsibilities of Council Position No. 5.  May 2025.    City Council Minutes - May 16, 2024  Page 3 of15  The motion carried 4-0 VI. CITIZEN COMMENTS  There were no public comments  VII. PRESENTATION AND RECEIPT FOR FILING OF THE 2023 FINANCIAL AUDIT CONDUCTED BY BELT HARRIS PECHACEK, LLLP - Susan Engels, Sections 103.001 through 103.004 of the Local Government Code require the City to have an annual audit ofi its financial records and accounts. The City's auditing firm, Belt Harris Pechacek, LLLP, has completed the annual audit process. After an extensive review of all records, the City received an unmodified opinion, which is the highest level of assurancea city can obtain. The report contains the audited financial statements on all funds and The auditing firm's representative and City staff presented the audit results during the May 6, 2024, Audit Finance Committee meeting. After discussion and review, the Committee recommended that staff present the final results to Council to accept the results of the audit Robert Belt of Belt Harris Pechacek, LLLP attended the meeting to address any Council  Finance Director  concludes that the City is in excellent financial shape.  for FY 2023.  comments and questions. No action was taken on this item.  VIII. PRESENTATION, PUBLICHEARING, AND CONSIDERATION AND POSSIBLE ACTION ON AN APPLICATION FOR AN AMENDMENT TO THE SPECIFIC USE: PERMIT FOR MEMORIAL DRIVE PRESBYTERIAN CHURCH LOCATED ALL: INTERESTED: PARTIES SHALL HAVETHE RIGHT ANDOPPORIUNIY TO. APPEAR AND BE HEARD ON THE ITEM LISTED BELOW: AN ORDINANCE OF THE CITY OF BUNKER HILL VILLAGE, TEXAS, AMENDING APPENDIX "A" OF THE CODE OF ORDINANCES OF THE CITY, SAME BEING THE COMPREHENSIVE ZONING ORDINANCE OF SAID CITY, BY GRANTING AN AMENDMENT TO THE SPECIFIC USE PERMIT FOR MEMORIAL DRIVE PRESBYTERIAN CHURCH TO ALLOW REPLACEMENT SIGNS, PROVIDE FOR HOURS OF OPERATION, BRIGHTNESS STANDARDS AND OTHER RELATED MATTERS; PROVIDING FOR REPEAL; PROVIDING A PENALTY OF AN AMOUNT NOT TO EXCEED $2000 FOR EACH DAY OF VIOLATION OF ANY PROVISION HEREOF; AND PROVIDING  AT 11612 MEMORIAL DRIVE:  FOR SEVERABILITY    City Council Minutes - May 16, 2024  Page 4 of15  Memorial Drive Presbyterian Church (MDPC), located at 116121 Memorial Drive, operates under a specific use permit (SUP). The SUP outlines a detailed site plan and specific At the April 2023 Planning and Zoning Commission Meeting, MDPC presented an application fora an amendment tot the SUP for Commission review, discussion, and direction 2. New pickleball courts (21 total) with covered structure and site amenities The Commission discussed the items and recommended separating the two requests. In discussions with the Commission and staff, MDPC representatives expressed that the pickleball courts were the highest priority and would pursue replacing the signage at a later At the November 2023 meeting, the Commission held a public hearing on the proposed pickleball courts and voted 6-1 to recommend approval to the City Council of amending the SUP for MDPC to install new pickleball courts with a covered structure and site amenities as presented. Council voted 3-1 to formally approve the amendment at the At the February 2024 Planning and Zoning Commission meeting, MDPC presented the second request to replace existing signs with electronic signs. The presentation illustrated the proposed electronic signage, including LED screen sizes, locations, and height.  conditions on MDPC property.  for the: following:  1. Replacement of existing signs (3 total)  time.  February 2024 meeting.  Commission discussion included the following: The number ofl lumens permitted for electronic signs Permissible hours for sign illumination  Frequency ofl timing intervals for changing the displayed message on the screen The City has granted SUPsi int the past for electronic signs at Frostwood Elementary School, Bunker Hill Elementary School, and Memorial Drive Lutheran Church. The SUPs incorporate conditions related to color and hours of operation that the sign can be The applicants were instructed to complete a formal light study prior to any final decision Att the March 2024 City Council meeting, staff provided. al brief update on thisi matter. Staff advised that should the Planning and Zoning Commission approve amending the SUP, the application would be presented at the May 2024 meeting for a formal public hearing and MDPC presented the results of the light study during the March 2024 meeting. The Thel LED screens not be illuminated between the hours of10:00 p.m. and 6:00 a.m.  illuminated.  from the Commission. No action was taken at the February meeting.  possible action.  Commission recommended the following provisions:  The LED screens be standardized to 0.3 ambient light The screen size not exceed 50 square feet    City Council Minutes - May 16, 2024  Page 5of15  The ordinance reflects the direction of the Commission. The Planning and Zoning Commission held a public hearing at the April 2024 meeting and voted unanimously to recommend approval ofamending the SUP for MDPC to install electronic signage. Katherine Tees, the architect for the project, presented the site plans and the design for the  proposed signs.  Mayor. Lord opened the public hearing at 8:46 a.m.  RECEIVE COMMENTS FROM THE PUBLIC, EITHER ORAL OR WRITTEN, AN ORDINANCE OF THE CITY OF BUNKER HILL VILLAGE, TEXAS, AMENDING APPENDIX "A" OF THE CODE OF ORDINANCES OF THE CITY, SAME BEING THE COMPREHENSIVE ZONING ORDINANCE OF SAID CITY, BY GRANTING AN AMENDMENT TO THE SPECIFIC USE PERMIT FOR MEMORIAL DRIVE PRESBYTERIAN CHURCH TO ALLOW REPLACEMENT SIGNS, PROVIDE FOR HOURS OF OPERATION, BRIGHTNESS STANDARDS AND OTHER RELATED MATTERS; PROVIDING FOR REPEAL; PROVIDING A PENALTY OF AN AMOUNT NOT TO EXCEED $2000 FOR EACH DAY OF VIOLATION OF ANY PROVISION HEREOF; AND PROVIDING  REGARDINGTHE FOLLOWING:  FOR SEVERABILITY  The following people spoke at the public hearing: There were no public comments.  Mayor. Lord closed. the public hearing at 8:58 a.m.  CONSIDERATION AND POSSIBLE ACTION REGARDING THE AN ORDINANCE OF THE CITY OF BUNKER HILL VILLAGE, TEXAS, AMENDING APPENDIX "A" OF THE CODE OF ORDINANCES OF THE CITY, SAME BEING THE COMPREHENSIVE ZONING ORDINANCE OF SAID CITY, BY GRANTING AN AMENDMENT TO THE SPECIFIC USE PERMIT FOR MEMORIAL DRIVE PRESBYTERIAN CHURCH TO ALLOW REPLACEMENT SIGNS, PROVIDE FOR HOURS OF OPERATION, BRIGHTNESS STANDARDS AND OTHER RELATED MATTERS; PROVIDING FOR REPEAL; PROVIDING A PENALTY OF AN AMOUNT NOT TO EXCEED $2000 FOR EACH DAY OF VIOLATION OF ANY PROVISION HEREOF; AND PROVIDING  FOLLOWING:  FOR SEVERABILITY    City Council Minutes - May 16, 2024  Page 6 of15  A motion was made by Councilmember Brown and seconded by CounelmemberThode to: approve Ordinance No. 24-626 to amend the Specific Use Permit for Memorial Drive Presbyterian Church to install electronic signage as recommended by thel Planning and  Zoning Commission. The motion carried 4-0 Councilmember Moerer abstained.  IX. PRESENTATION, PUBLIC: HEARING, AND CONSIDERATION AND POSSIBLE  ACTION ON AMENDING THE CITY'S ZONING ORDINANCE ALL: INTERESTED PARTIES SHALL. HAVETHE RIGHT ANDOPPORIUNITY TO. APPEAR AND BE. HEARD ON THE. ITEM LISTED BELOW: AN ORDINANCE OF THE CITY OF BUNKER HILL VILLAGE, TEXAS, AMENDING APPENDIX "A", ZONING, OF ITS CODE OF ORDINANCES BY AMENDING SECTION 2.01, GENERAL, OF ARTICLE II, DEFINITIONS, TO AMEND THE DEFINITION OF PERMEABLE; BY AMENDING SECTION 5.04, AREA REGULATIONS, SIZE OF LOT, OF ARTICLE V, DISTRICT A REGULATIONS, AND SECTION 6.04, AREA REGULATIONS, SIZE OF LOT, OF ARTICLE VI, DISTRICT B REGULATIONS, OF APPENDIXA, ZONING,TOADDTHATSYNTHETICTURF SHALL BE CONSIDERED A PERMEABLE SURFACE, SHALL BE PROHIBITED IN THE FRONT YARD AND MUST BE INSTALLED IN ACCORDANCE WITH CERTAIN MANUFACTURERS AND CITY SPECIFICATIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING A PENALTY IN AN AMOUNT NOT TO EXCEED $2,000.00 PER DAY WITH EACH DAY CONSTITUTING A NEW  VIOLATION  At the June 2023 City Council meeting, staff presented an artificial turf ordinance as recommended by the Planning and Zoning Commission. Council noted concerns with lot coverage limitations and the definition of permeability; the motion to adopt the ordinance failed 3-2. Council directed staff to bring the ordinance back to the Commission and Drainage Committee for additional review, discussion, and recommendations based on the  following feedback:  Define turfinstallation requirements  Ift turf satisfies installation requirements and is fully permeable, turf should be considered landscaping and not counted towards 55% of lot coverage. However, if turfisi impermeable, then turf should be included int the 45%1 lot coverage calculation. Att the. August 2023 meeting, the Drainage Committee discussed the following: Turfis already defined as permeable ifinstalled per City and manufacturer specifications (with ai minimum infiltration rate of10'in. p/hr). Any changes may need to update the definition in the Drainage Criteria Manual    City Council Minutes -1 May 16, 2024  Page 7of15  Based on the feedback from the August meeting, the Commission focused on three points  ofinterest: 1. Definition  Synthetic turfis defined as permeable in the Drainage Criteria Manual.  Lot coverage restrictions (if applicable) Drainage calculation ofturf versus natural grass Restricted ini the front yard and side rear yard Cannot be visible from public or private street Noc color restrictions in the back yard  2. Optics  Not allowed in designated green space in rear yards. Turf placed in utility easements or over city utilities will not bei replaced ifremoved during needed repair. Restoration will be the responsibility oft the property owner.  3. Permeable  Currently defined as permeable in Drainage Criteria Manual, and standard fori installation tol be based on manufacturer specifications  Restrict impermeable base material Ensure proper drainage  After discussions with the City's] Drainage Engineer, staff presented a "tiered" approach Tier1 - No additional requirements needed for an area covering 1,000 square feet (s.f.). The City currently allows up to 200 s.f. of impervious surface without any detention requirements. Using the 0.75 acre feet/ac detention rate, this calculates 150 cubic feet of "free" detention. Using this calculation for turf, the calculated volume that would be provided on a standard 4" base (rock+gravel layers) X 40% void ratio, this calculates to approximately 133.33  at the October 2023 meeting for Commission feedback:  cubic feet for an area of1,000 s.f. Tier 2 - Over 1,000 s.fup to 55%1 lot coverage Same requirement that currently exists. Tier 3 - Over 1,000 s.f. and over: 55%1 lot coverage  This would require a design of a drainage system draining into an on-site detention system. For coverage over 55% lot coverage detention must be calculated at 0.75 ac-ft/ac. Volume will be included in the rock and gravel layers therefore the designer must provide specifications of volume calculations. If the volume under the base layer is insufficient, additional  detention must be provided.  The Commission was not in favor of the tiered approach. Additionally, the Commission recommended the manufacturer and city standard for installation remain ai requirement.    City Council Minutes - May 16, 2024  Page 8 of15  On January 9, 2024, staff met with the Drainage Committee and presented information based on recent new developments within the City with proposed calculations that illustrated design coverage percentage and the percentage of the remaining that could be utilized for turf. This assumed 55% max lot coverage. The intent of the exercise was to show the amount ofturfin square footage and to show the amount of cubic feet needed for additional detention. After discussion, the Drainage Committee recommended the  following:  1. No changes to the current Drainage Criteria Manual  2. Maximum lot coverage to remain at 55% and maintain "no net new" water run-off At the February 2024 meeting, the City'sI Drainage Engineer facilitated further discussion  on the following with the Commission: Turfinstallation methods How other entities regulate installation Calculation between natural grass and turf  Afterl lengthy discussions, the City Attorney advised stafft that the Commission should only focus on regulation regarding the placement location of turf. Any drainage concerns and potential environmental discussions should be delegated to the Drainage Committee for At the March 2024 meeting, the Commission held a formal public hearing and voted unanimously to amend sections 2.01,5.04& 6.04ofAppendix. A ofthe CodeofOrdinances restricting artificial turfin front yards and not visible from any public or private street and recommend the proposed ordinance be presented to Council for feedback, discussion and  further: review and recommendation as necessary.  final approval.  Mayor Lord opened the public hearing at 9:13 a.m.  RECEIVE COMMENTS FROM THE PUBLIC, EITHER ORAL OR WRITTEN, AN ORDINANCE OF THE CITY OF BUNKER HILL VILLAGE, TEXAS, AMENDING APPENDIX "A", ZONING, OF ITS CODE OF ORDINANCES BY AMENDING SECTION 2.01, GENERAL, OF ARTICLE II, DEFINITIONS, TO AMEND THE DEFINITION OF PERMEABLE; BY AMENDING SECTION 5.04, AREA REGULATIONS, SIZE OF LOT, OF ARTICLE V, DISTRICT A REGULATIONS, AND SECTION 6.04, AREA REGULATIONS, SIZE OF LOT, OF ARTICLE VI, DISTRICT B REGULATIONS, OF APPENDIXA,ZONING, TOADDTHATS SYNTHETICTURF SHALL BE CONSIDERED A PERMEABLE SURFACE, SHALL BE PROHIBITED IN THE FRONT YARD AND MUST BE INSTALLED IN ACCORDANCE WITH CERTAIN MANUFACTURERS AND CITY SPECIFICATIONS: PROVIDING FOR SEVERABILITY; AND PROVIDING A PENALTY IN AN AMOUNT NOT TO EXCEED  REGARDING THE FOLLOWING:    City Council Minutes - May 16, 2024  Page 9of15  $2,000.00 PER DAY WITH EACH DAY CONSTITUTING A NEW  VIOLATION  The following people spoke at the public hearing: There were no public comments.  Mayor Lord closed. the public hearing at 9:17a.m.  CONSIDERATION AND POSSIBLE ACTION REGARDING THE AN ORDINANCE OF THE CITY OF BUNKER HILL VILLAGE, TEXAS, AMENDING APPENDIX "A", ZONING, OF ITS CODE OF ORDINANCES BY AMENDING SECTION 2.01, GENERAL, OF ARTICLE II, DEFINITIONS, TO AMEND THE DEFINITION OF PERMEABLE; BY AMENDING SECTION 5.04, AREA REGULATIONS, SIZE OF LOT, OF ARTICLE V, DISTRICT A REGULATIONS, AND SECTION 6.04, AREA REGULATIONS, SIZE OF LOT, OF ARTICLE VI, DISTRICT B REGULATIONS, OF APPENDIX, A, ZONING,TOADDTHATSYNTHETICTUR: SHALL BE CONSIDERED A PERMEABLE SURFACE, SHALL BE PROHIBITED IN THE FRONT YARD AND MUST BE INSTALLED IN ACCORDANCE WITH CERTAIN MANUFACTURERS AND CITY SPECIFICATIONS: PROVIDING FOR SEVERABILITY; AND PROVIDING A PENALTY IN AN AMOUNT NOT TO EXCEED $2,000.00 PER DAY WITH EACH DAY CONSTITUTING A NEW  FOLLOWING:  VIOLATION  A motion was made by Councilmember Brown and seconded by Councilmember Thode to approve Ordinance No. 24-627 to amend sections 2.01,5.04 & 6.04 of Appendix A of  the City's Zoning Ordinance. The motion carried 5-0  X. MEMORIAL VILLAGES POLICE DEPARTMENT REPORT  A. Update on Activities - Chief Ray Schultz gave an update on activities, including  personnel, calls for service, and the 2024 Budget The Department is fully staffed.  Officers held a bicycle safety class at Bunker Hill Elementary School and have The 2024 CIP HVAC replacement project has been completed, with roof work The Department has expended 33% oft the total annual budget to date. Chief Schultz introduced Remy, new community resource animal. Newly proposed Condor camera to be installed at the intersection of  started to work on an e-bike safety class curriculum. expected tol be completed by the end oft the week.  Gessner/Memorial soon.    City Council Minutes - May 16, 2024  Page 10of15  B. 2023 Annual Audit Results - Chief Schultz shared that the audit has been completed and the Department received a clean opinion. Each city is expected to receive ai refund C. Consideration and Possible Action to Approve the 2025 Annual Budget for the Memorial Villages Police Department as Recommended by the Police Commission ChiefSchultz presented thej proposed FY: 2025 Budget. Priorities include an investment Noaction was taken on this item. This item will bej presented at the. June 2024 City  in the amount of $45,000.00.  in personnel to attract and retain high-quality personnel.  Council meeting for formal action.  XI. VILLAGE FIRE DEPARTMENT REPORT  A. Update on Activities - Assistant ChiefMiller and Fire Commissioner Brown provided  ai report on activities, staffing, calls for service, and response times. Average response time for Bunker Hill is 5:44. asecond opening of Fire/Paramedic position. Engine 2 has been placed back into service.  The Department is hiring for a part-time dispatcher position, and advertising for  B. Update on 2025 Annual Budget Process and Discussions  The Department is working on the FY 2025 budget with the intent to remain flat ata3.59increase overall. The budget proposal totaling $10,075,920 forl FY2025 will be submitted to cities following approval by the Fire Commission. VFD  requests EMS revenue go to fund Capital Equipment Fund.  XII. MAYOR'S REPORT  A. Report on Activities and Upcoming Events  Recognition and Appreciation of Councilmember Laurie Rosenbaum for Her Mayors' Meetings - Village Mayors continue to coordinate ai meeting date. Metro Update (Gessner Intersection and Memorial Drive Overlay) - Discussed Memorial and Gessner intersection safety improvements and funding opportunities. Provided feedback to plan tol have project"shelfready" by the end Opening of Harris County Commissioner's Court - Mayor Lord attended the  Faithful Service to the City of Bunker Hill Village  ofthe year.  Commissioner's Court meeting.  Villages Independence Day Parade - Thursday, July 4, 2024  XIII. CITY ADMINISTRATORS REPORT A. Report on Activities and Upcoming Events    City Council Minutes - May 16, 2024  Page 11 of15  Zoning Board of Adjustment Meeting - Update on recent appeal requests that were approved by the ZBOA concerning going over the 50% improvement threshold during remodel projects. ZBOA recommended the ordinance be reviewed to make an exception for small wall openings when installing piping, duct work, etc. The entire room should not be counted as part of the overall square footage calculation. Staff asked Council for feedback and direction on Drainage Committee Meeting - The Committee continues to discuss the regulation ofartificial turfinstallation, focusing specifically on drainage. HUD Grant Update - The City was awarded $668,000.00 that is eligible for design or construction towards the Gessner/Memorial Project. Staffi is working City Hall Admin Office Closure - City offices will be closed on Monday, May  interest in revising the ordinance.  with The Goodman Corporation on grant details. 27,2024, in observance of Memorial Day.  B. Public Works Director Report  Development Report - Staff reported onj permits issued in April 2024. CIP Project Update - Staff continues to work on CIP projects including, design and construction for waterline replacement for Rhett, Tara, and Mayerling, completion ofwastewater televising ofMemorial trunk line, and designofasphalt Public Works and Disaster Operations Building - Staff is fully moved into the building and working with the architect and contractor for final closeout  streets (Knipp, Strey, Taylorcrest, and Bunker Hill Rd.).  documents.  C. Finance Director Report  2025 Budget Process Update - Staffhave started to work on the 2025 Budget. Preliminary Estimated Tax Roll - The preliminary numbers have been received and indicate a $73 million increase (2.77% increase from last year). Tax rate Investments and Opportunities- - The City continues to take advantage offavorable  options will be discussed at upcoming Budget Workshops.  interest rates.  XIV. CONSIDERATION AND POSSIBLE ACTION TO APPROVE AN ORDINANCE OF THE CITY OF BUNKER HILL VILLAGE, TEXAS, ADOPTING AMENDMENTS NOZANDNOJTOTIE ORIGINAL BUDGET OF THE CITY OF BUNKER HILL VILLAGE, TEXAS, FOR THE FISCAL YEAR 2024; PROVIDING DETAILED LINE-ITEM INCREASES OR DECREASES; PROVIDING FOR SEVERABILITY; AND CONTAINING OTHER PROVISIONS  RELATING TO' THE SUBJECT- Susan Engels, Finance Director    City Council Minutes - May 16, 2024  Page 12of15  Staff presented budget amendments No. 2 and No. 3 to the 2024 Budget to the Utility and Amendment No. 2 is an inter-budget transfer between line items with no changes to the fund balance. The funds are the Local Coronavirus funds: received in previous years, which are earmarked for a citywide water rehabilitation project. The amendment provides a comparison between the current amended budget to the recommended amended budget for Fiscal Year 2024.Additionally, movement between line items allows for sewer line repairs Amendment No. 3i involves transferring prepaid funds concerning the Public Works facility  General Construction Fund.  as the televising project is completed. generator to the 2024 budget. CITY OF BUNKERI HILL VILLAGE ADOPTED: 2024 BUDGET UTILITY CONSTRUCTIONI FUND  AMENDMENT NO.2  CHANGE FROM BUDGET  2024 BUDGET  2024 NO.2  ADOPTED AMENDMENT ADOPTED 358,447 253,447 -105,000 400,000 900,000 1,258,447 1,355,870 97,423  ACCT# UTILITYCONSTRUCTION. FUND EXPENSE  DESCRIPTION  07 00-00-9180.02 Televising of Concrete Lines  07 00-00-9180.04 Replace Concrete Lines- Waste Water 500,000  105,000 -395,000 97,423  07 00-00-9182 07 00-00-9191  Replace Water Lines Facilities Total Expense  500,000 97,423  Thej first three accounts are movement. between! linei items andi will not affect thel bottom line. The lasto account is moving  2023 Facility Budget to 2024 Facility Budget. CITY OF BUNKER HILL VILLAGE ADOPTED: 2024 BUDGET GENERAL CONSTRUCTIONI FUND  AMENDMENT NO.3  CHANGE FROM BUDGET 39,000 39,000  2024 BUDGET 50,000 50,000  2024 NO.2 89,000 89,000  ADOPTED AMENDMENT ADOPTED  ACCT# UTILITY CONSTRUCTIONI FUND EXPENSE 06 00-00-9191.01  DESCRIPTION  PWE BUILDING GENERATOR Totall Expense  Thiso account is moving fromt the 2023 PWE Building Generator to 2024A PWE Building Generator.    City Council Minutes - May 16, 2024  Page 13 of15  A motion was made by Councilmember Brown and seconded by Councilmember Schwartz to approve Ordinance No. 24-628, adopting amendments No. 2a and No. 31 to the Original Budget oft the City of] Bunker Hill Village, Texas for Fiscal Year 2024.  The motion carried 5-0  XV. CONSIDERATION AND POSSIBLE ACTION TO APPROVE A FINAL PLAT FOR 421 BLALOCK AS RECOMMENDED BY THE PLANNING AND ZONING The City received a plat application for subdividing a single lot to develop two single- family residential lots at 421 Blalock Road. No final plat has been recorded with Harris During the October 2023 Zoning Board of Adjustment meeting, the Board granted a variance to the property owner on the condition that any home or homes constructed ont the At the April 2024 Planning and Zoning Commission meeting, the Commission approved the final plat to subdivide the lot for the development of two single-family residential lots and recommended it be presented to City Council for final approval. The final plat has A motion was made by Councilmember Thode and seconded by Councilmember Schwartz to approve a final plat for 421 Blalock as recommended by the Planning  COMMISSION: - Elvin. Hernandez, Director ofPublic Works  County.  property face and obtain street access from Blalock Road.  satisfied all requirements oft the City's ordinances.  and Zoning Commission. The motion carried 5-0  XVI. CONSIDERATION AND POSSIBLE ACTIONTO. APPROVE THE FOLLOWING  PAYMENT(S) THAT EXCEED $50,000.00:  At the November 2023 meeting, Council directed staff to remove expenditures exceeding $50,000.00 from the Consent Agenda and present them as separate line item(s) on the  regular agenda for consideration and possible action. The City received two invoices that meet this requirement:  A. Ram Rod Utilities, LLC, invoice no. 200: ini the amount of $134,518.00 for wastewater B. Ram Rod Utilities, LLC, invoice no. 203 in the amount of $103,672.33 for wastewater televising on Memorial Dr./ Doncaster Rd. completed in April 2024. Council directed staff to provide supporting documentation for the invoices  televising completed in April 2024.  presented.  No action was taken on this item.    City Council Minutes - May 16, 2024 XVII. CONSENT AGENDA  Page 14 of15  "ALL: MATTERS LISTED UNDER CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION, THERE WILL NOT BE SEPARATE DISCUSSION OF THESE: ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE  CONSENT AGENDA. AND CONSIDERED SEPARATELY." A. Minutes of the. April 16, 2024, Regular City Council Meeting. C. Check Register dated April 9, 2024, to May 6, 2024. D. Municipal Court Confidentiality Policy. SCADA programming services in March 2024. programming maintenance services in March 2024. the water meter: replacement project. signs installed in April 2024.  B. April 2024 Financials.  E. Baird Gilroy & Dixon, LLC, invoice No. 4560 in the amount of $5,760.00 for on-call F. Baird Gilroy & Dixon, LLC, invoice no. 4561 ini the amount of $2,880.00 for SCADA G. Core & Main, invoice no. U806398 for water meters in the amount of $63,457.68 for H. Dobie Supply, LLC, invoice no. 46155 in the amount of $255.83 for speed limit street I. JNS Security Systems LLC, invoice no. 1146 in the amount of $2,724.00 for network switch and cabling installed in the Public Works building in May 2024. J. Langford Engineering, invoice no. 27356 in the amount of $191.09 for the one-year inspection of Water Well No. 5 performed in March 2024. K. Langford Engineering, invoice no. 27357 in the amount of $363.17 for the one-year inspection of Water Well No. 5 performed in March 2024. L. Langford Engineering, invoice no. 27358 in the amount of $6,627.48 for design and construction phase services renderedi in March 2024 for the sanitary sewer cleaning and M. Lone Star Hydrant & Utility, invoice no. 7504 in the amount of $2,088.23 for water hydrant repairs completed on Bylane and Knipp Rd. completed in November 2023. N. TX BBG Consulting, invoice no. 301109 in the amount of $175.00 for plan review A motion was made by Councilmember Thode and seconded by Councilmember  televising project.  services performed in March 2024. Brown to approve the Consent Agenda.  The motion carried 5-0 COUNCIL ACTION  PULLED FROM CONSENT AGENDA - ITEMS C AND G - DISCUSSION AND Item C - Mayor Pro-Tem Schwartz removed this item because the payments to Ram Rod A motion was made by Councilmember Brown and seconded by Councilmember  Utilities under item XVI were not approved.  Thode to approve item C. The motion carried 5-0    City Council Minutes - May 16, 2024  Page 15 of15  Item G- Item G was removed because the invoice exceeded the $50,000.00 expenditure A motion was made by Councilmember Thode and seconded by Councilmember  threshold.  Schwartz to approve item G. The motion carried 5-0  XVIL.ADJOURN  A motion was made by Councilmember Thode and seconded by Councilmember  Brown to adjourn the meeting at 11:10 a.m.  The motion carried 5-0  Approved and accepted on June 18, 2024. 204P1Q RobertP P.Lord, Mayor Eu  City Administrator/ Acting City Secretary