Minutes of the Regular Meeting oft the Greensville County Board of Supervisors held on Monday, April 8, 2024, with Closed Session beginning at 4:45 p.m. and Regular Session beginning at 6:00 p.m. The meeting was conducted in person and via live stream at the Greensville County  Government Center, 1781 Greensville County Circle, Emporia, Virginia.  Board Members Present: James R Brown, Chair  Tony M. Conwell, Vice Chair Belinda D. Astrop William B. Cain  StaffMembers Present:  Dr. Charlette T. Woolridge, County Administrator Mr. Gary Cifers, Assistant County Administrator Mr. Lin Pope, Director of Planning Dr. Terrence Wood, Director ofHuman Resources Mrs. Angela Jackson, Recorder ofMinutes  In Re: Call To Order  Chair Brown called the meeting to order at 4:45 p.m.  In Re: Roll Call Vote  A roll call vote was taken as follows: Supervisor Astrop, aye; Supervisor Cain, aye;  Supervisor Conwell, aye; and Chair Brown, aye.  In Re: Closed Session  Chair Brown recommended the Board convene in Closed Session to discuss the following: 1. Pursuant to Virginia Code Section 2.2-3711.A.5, discussion concerning aj prospective business or industry where no previous announcement has been made oft the business'sor 2. Pursuant to Virginia Code Section 2.2-3711.A.7, consultation with legal counsel pertaining to actual and probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture oft the public body. Specifically, the a. County ofGreensville V. City of Emporia which involves cost sharing with the City of  industry's interest in locating its facilities in the community.  Board will discuss:  Emporia for the Sheriff's Department.  b. VaCorp Claim  1    3. Pursuant to Virginia Code Section 2.2-3711.A.29, discussion ofthe award of public contract involving the expenditure of public funds, including interviews of bidders or offerors and discussion oft the terms of scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. Supervisor Conwell moved, seconded by Supervisor Astrop, to convene in Closed Session as recommended by Chair Brown. A roll call vote was taken as follows: Supervisor Astrop, aye;  Supervisor Cain, aye; Supervisor Conwell, aye; and Chair Brown, aye.  In Re: Regular Session  Chair Brown recommended the Board of Supervisors convene inl Regular Session. Supervisor. Astrop moved, seconded by Supervisor Conwell, to convene inl Regular Session as recommended by Chair Brown. A roll call vote was taken as follows: Supervisor Astrop, aye;  Supervisor Cain, aye; Supervisor Conwell, aye; and Chair Brown, aye.  In Re: Certification of Closed Meeting = Resolution 24-71  Supervisor Conwell moved, seconded by Supervisor Astrop, to approve. Resolution 24-71 as presented. A roll call vote was taken as follows: Supervisor Astrop, aye; Supervisor Cain, aye;  Supervisor Conwell, aye; and Chair Brown, aye.  CERTIFICATION OF CLOSED MEETING  RESOLUTION 24-71  Pursuant to Virginia Code Section 2.2-3712.D., the Supervisors signing below certify that, to the best of each Supervisor's knowledge, (i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act and (ii) only such public business matters as were: identified in the Motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting of the Greensville County Board of  Supervisors.  Inl Re: Pledge of Allegiance and Invocation  Chair Brown invited anyone in the audience who would like toj participate in the Pledge of Allegiance and Invocation with the Board members to please stand and join them. Chair Brown  led the Pledge of Allegiance and Invocation.  2    In) Re: Approval of Agenda  Chair Brown recommended approval oft the Agenda with the following amendment: Add Old Business, A. Resolution 24-79, Emergency Procurement of Services of Licensed Solid Waste Management Facility Operator at Greensville County Landfill. Supervisor Conwell moved, seconded by Supervisor Astrop, to approve the Agenda as amended. A roll call vote was taken as follows: Supervisor Astrop, aye; Supervisor Cain, aye;  Supervisor Conwell, aye; and Chair Brown, aye.  In Re: Consent Agenda  Chair Brown recommended approval oft the Consent Agenda consisting of the following:  Minutes:  Regular Meeting of March 4, 2024.  Budgetary Matters: o Fund #001:  Budget Amendment Resolution 24-72, in the amount of $195.43, for  the Dog and Cat Sterilization program.  Fund #018  Budget Amendment Resolution 24-73, in the amount of $500.00, for ankle monitoring fees collected inl March 2024, to pay an invoice from Budget Amendment Resolution 24-74, in the amount of$1,450.00, for probation fees collected in the month of March 2024.  Geostatis for the cost oft the monitoring.  Fund #075  Budget Amendment Resolution 24-75, in the amount of $90,000, forre- appropriation for the period of. July 1, 2023 - June 30, 2024. This re- appropriation will fund the Golden Leaf Commons Audio Visual System Capital Project and will transfer the unexpended funds to the  current fiscal year.  Warrants:  Approval of Accounts Payable for March 18, 2024, in the amount of Approval of Accounts Payable for April 2, 2024, ini the amount of$909,376.21. Approval of Payroll for March 31, 2024, in the amount of $628,393.14.  $288,344.70.  Supervisor Astrop moved, seconded by Supervisor Conwell, to approve the Consent Agenda as presented. A roll call vote was taken as follows: Supervisor Astrop, aye; Supervisor  Cain, aye; Supervisor Conwell, aye; and Chair Brown, aye.  3    Inl Re: Virginia Department ofTransportation (VDOT) )-Road Matters Report this meeting. The following report was provided by VDOT: for the Board's review.  There was no representation from the Virginia Department ofTransportation (VDOT) at Concrete work on Easter Street and Riegel Road was delayed due to rain and is Crews cleaned pipes on. Brantley Moore Turnpike for a work order complaint. Crews addressed 24 customer service work orders and 66 scheduled work orders. Crews cleaned pipes on secondary routes inj preparation for ditch-pulling operations. Crews will continue to address right-of-way issues by trimming tree limbs back away Crews will continue to pull shoulders on the proposed pavement routes that have been Crews will start to transition into spring work to include ditching operations and VDOT continues to address several requests brought to them by the Greensville County Board of Supervisors regarding Reigel Road, Brickyard Road, Macedonia Road, and Blanks Lane, Several traffic engineering requests are still being reviewed and VDOT staffwill respond as requests are received. Anticipated to start mid-June. The tree trimming contractor worked on Route 611 and work crews provided traffic  scheduled for the second week of April.  Crews completed a washout repair on Route 630. from the right-of-way at various locations.  awarded. shoulder pulling.  Crews worked on dirt roads in the County.  control.  Inl Re: Citizens Comments  The Greensville County Board of Supervisors had developed a protocol to ensure that Board meetings and Citizen Comments were productive and efficient, and that proper decorum was maintained. The Board of Supervisors wanted to emphasize that this protocol was intended to  make the Board meetings and/or citizens' comments as productive as possible.  The protocol is as follows:  1. Each speaker will be given three minutes to address the Board of Supervisors. Thei time  limit will be strictly enforced.  2. Each speaker will be advised when two minutes have elapsed. 3. Each speaker will be advised when three minutes have elapsed.  4. After all comments have been made by speakers at the public hearing, the applicant will be afforded three minutes to: respond to comments made during the public hearing. 5. Each speaker will be permitted to address the Board of Supervisors only once, i.e., the three-minute opportunity to speak cannot be transferred from one speaker to another.  4    6. Speakers should facei the Board ofSupervisors: and address their comments tot the Board of Supervisors, and not to others who are present at the meeting. Speakers should not 7. The Board of Supervisors is conducting the citizens' comments period and/or public hearing to receive comments from interested parties. Neither the Board of Supervisors nor its staff will respond to questions during the citizen comments period or public hearing, and neither the Board of Supervisors nor its staff will engage in a dialogue with speakers. However, after this meeting County staff will follow up with citizens 8. The Board of Supervisors asks that everyone at the meeting to be respectful to the others who are present and asks that those present not applaud speakers. Asar reminder, iti is inappropriate, at a public meeting, to make personal attacks, to be defamatory, or 9. Prior to beginning your comments, please state your name and address for the record. 10. There is a signup sheet for speakers. Ifyou have not signed up and wish to speak, let County staff know just before the public hearing or citizens' comments begins, and  turn to face and address members oft the audience.  when appropriate.  to disparage individuals or identifiable groups.  your name will be added to the list of speakers.  The following citizens spoke during Citizen Comments:  Mr. Calvin Merritt, 3230 Grassy Pond Road, Emporia, VA, expressed concerns about trash being thrown on the side of the road near his home. Mr. Merritt asked to install "No Littering"  signs to help prevent littering.  Mr. Adolph Robinson, 7967 Skippers Road, Emporia, VA, who serves on the Transportation Committee, expressed conçerns regarding several accidents that have occurred at the crossroads ofMoores Ferry Road and Highway 301. He asked ifcaution lights could be placed  at the intersection ofMoores Ferry Road and Highway 301.  In Re: Old Business: Resolution 24-79, Emergency Procurement of Services of Licensed Solid Waste Management Facility Operator at Greensville County Landfill  Mr. Gary Cifers, Assistant County Administrator, presented Resolution 24-79 for the  Board'sconsideration,  RESOLUTION 24-79  EMERGENCY PROCUREMENT OF SERVICES OF LICENSED SOLID WASTE MANAGEMENT FACILITY OPERATOR AT GREENSVILLE COUNTY LANDFILL WHEREAS, Greensville County, Virginia ("County") is under contract with LaBella Associates, DPC, PC("LaBella"), dated. January 27,2023 CContmet).forlabela's, provisionof  the landfill services described in the Contract; and  WHEREAS, the term oft the Contract extends through December 31, 2024; and  5    WHEREAS, County is currently without the services of a licensed solid waste management facility operator ("Licensed Operator") at the Greensville County Landfill  ("Landfill"); and  WHEREAS, the Contract does not provide for LaBella to make available to County the WHEREAS, the Virginia Department of Environmental Quality ("DEQ") requires that WHEREAS, County is currently out of compliance with that DEQ requirement; and WHEREAS, as a result of the foregoing, County has determined that an emergency exists and has negotiated with LaBella terms and conditions on which LaBella will provide the services  services ofal Licensed Operator at the Landfill; and County employ a Licensed Operator at the Landfill; and  ofal Licensed Operator at the Landfill; and  WHEREAS, County adopts this resolution to state the reasons why an emergency exists, as a result of which the County will procure the services ofLaBella on an emergency basis, which procurement will be compliant with the Virginia Public Procurement Act as a result of said  emergency having been declared; Supervisors ("Board"), as follows:  ITI IS, ACCORDINGLY, HEREBY RESOLVED by the Greensville County Board of 1. In consideration of the DEQ requirement that County employ a Licensed Operator at the Landfill, and in consideration of the fact that County does not currently employ a Licensed Operator at the Landfill, the Board hereby declares that an emergency exists. 2. Because the Board has declared that an emergency exists, a contract for services ofa Licensed Operator at the Landfill will be awarded without competitive negotiation. 3. In consideration of the DEQ requirement that County employ a Licensed Operator at the landfill, and in consideration of County's longstanding, satisfactory relationship with LaBella, the Board has determined that procurement from LaBella of the services ofa Licensed Operator at the Landfill promotes the best interests of County and its 4. Thel Board hereby authorizes execution ofa Contract addendum with] LaBella, in a form 5. This publicly adopted resolution shall constitute the Board's written notice stating that a Contract addendum is being awarded on an emergency basis, identifying that which is being procured, identifying LaBella as the company selected, and identifying April 8, 2024, as the date on which the Contract addendum with LaBella was awarded; and 6. County shall cause a copy of this resolution to be posted on the Department of General  citizens.  reviewed and approved by County staff.  Services' central electronic procurement website.  6    7. The Chair or Vice Chair of the Board, or the County Administrator, each of whom is hereby authorized to act separately, may execute a Contract addendum with LaBella, Supervisor Astrop moved, seconded by Supervisor Conwell, to approve Resolution 24-79 as presented. A roll call vote was taken as follows: Supervisor Astrop, aye; Supervisor Cain,  inai form reviewed and approved by County staff.  abstain; Supervisor Conwell, aye; and Chair Brown, aye.  In Re: New Business: Resolution 24-76, Approving the Extension ofPlanning Commission's Review of the Application of Purdy Solar, LLC Requesting Review Pursuant to VA. Code  Ann $15.2-2232 consideration.  Mr. Lin Pope, Director of Planning, presented Resolution 24-76 for the Board's  RESOLUTION 24-76  APPROVING THE EXTENSION OF PLANNING COMMISSIONS REVIEW OF THE  APPLICATION OF PURDY SOLAR, LLCI REQUESTING REVIEW  PURSUANT TO VA. CODE ANN. S 15.2-2232  WHEREAS, Purdy Solar, LLC: submitted a second application dated September 28, 2023, forreview ofits proposed solar facility pursuant to VA. Code. Ann. $15.2-2232 (the application"), which application was received by Greensville County on October 10, 2023; and  WHEREAS, VA. Code Ann. $15.2-2232.B. provides for the Planning Commission toi take action on the application within sixty (60) days of the date of the application unless such review  period is extended by the Board of Supervisors; and Commission to review the application;  WHEREAS, the Board of Supervisors desires to provide additional time for the Planning IT IS, ACCORDINGLY, HEREBY RESOLVED by the Board of Supervisors that, as authorized by VA. Code. Ann. $15.2-2232.B., the Board of Supervisors extends the time period for  the Planning Commission to review the application until. June 15,2024.  Supervisor Conwell moved, seconded by Supervisor Astrop, to approve Resolution 24-76 as presented. A roll call vote was taken as follows: Supervisor Astrop, aye; Supervisor Cain,  abstain; Supervisor Conwell, aye; and Chair Brown, aye.  In Re: Resolution 24-77, Approving the Extension of Planning Commission's Review of the Application of Emporia Solar, LLC Requesting Review Pursuant to VA. Code Ann $15.2-  2232.  Mr. Lin Pope, Director of Planning, presented Resolution 24-77 for the Board's  consideration.  7    RESOLUTION24-77  APPROVING THE EXTENSION OF PLANNING COMMISSIONS REVIEW OF THE APPLICATION OF EMPORIA SOLAR, LLC. REQUESTING REVIEW  PURSUANT TO VA. CODE ANN. S 15.2-2232  WHEREAS, Emporia Solar, LLC submitted a second application dated February 13, 2024, for review of its proposed solar facility pursuant to VA. Code Ann. $15.2-2232 (the application"), which application was received by Greensville County on February 13, 2024; and WHEREAS, VA. Code Ann. $15.2-2232.B. provides for the Planning Commission to take action on the application within sixty (60) days of the date of the application unless such review  period is extended by the Board of Supervisors; and Commission to review the application;  WHEREAS, the Board of Supervisors desires to provide additional time for the Planning ITI IS, ACCORDINGLY, HEREBY RESOLVED by the Board of Supervisors that, as authorized by VA. Code Ann. $15.2-2232.B., the Board of Supervisors extends thet time period for  the Planning Commission to review the application until June 15, 2024.  Supervisor Conwell moved, seconded by Supervisor Astrop, to approve Resolution 24-77 as presented. A roll call vote was taken as follows: Supervisor Astrop, aye; Supervisor Cain,  abstain; Supervisor Conwell, aye; and Chair Brown, aye.  In Re: Resolution 24-78, Purchase of new. Fire Truck, Atlantic Emergency Solutions  Dr. Charlette T. Woolridge, County Administrator, presented Resolution 24-78 for the  Board's consideration.  The share of the purchase of the fire truck is as follows:  Insurance reimbursement $236,645.00 County share (58.84 percent) $400,752.18 City's share (41.16 percent) $280,335.82  RESOLUTION 24-78 PURCHASE OF NEW FIRE TRUCK  ITISHEREBY RESOLVED, that the Greensville County Board of Supervisors hereby authorizes and approves the signing ofall documents necessary, and all actions necessary, in order to finalize the contract for purchase of a new fire truck by Greensville County and the City of Emporia, expressly including, retroactively, actions heretofore taken in connection with said contract, for aj purchase price of $917,733.00, which purchase price shall be shared by the County  and City based on the percentage of fire call responses in each locality.  8    Supervisor Astrop moved, seconded by Supervisor Conwell, to approve Resolution 24-78 as presented. Ar roll call vote was taken as follows: Supervisor Astrop, aye; Supervisor Cain, aye;  Supervisor Conwell, aye; and Chair Brown, aye,  Inl Re: Greensville County Sheriff's Office Grant - FY24 Award  SheriffTimothy Jarratt, along with Lt. Mason, CherCommunication Dispatcher, informed the Board that the Virginia 9-1-1 Services Board has approved the Sheriff's Office FY24 Staffing Recognition Grant in the amount of $32,500.00. Sheriff Jarratt indicated that the grant funds will  be used to give all Communications Officers a one-time bonus.  There are 12 full-time and two part-time Communication Offers who will benefit from this grant. The grant is fully funded by the Virginia Department of Emergency Management (VDEM) and there is no expense to the County. The deadline for accepting the grant is. June 30, 2024. Sheriff Jarratt stated that Greensville County is fortunate to have a dedicated Communications Department. He further stated they are the heartbeat for all first responders and  they go above and beyond toj perform their duties.  Supervisor Conwell moved, seconded by Supervisor Astrop, to approve the grant award for the Greensville County Sheriff's Office as presented. A roll call vote was taken as follows: Supervisor Astrop, aye; Supervisor Cain, aye; Supervisor Conwell, aye; and Chair  Brown, aye.  Inl Re: Boards and Commissions Appointments  Board of Assessors Appointment- One Per Election District  Supervisor Astrop moved, seconded by Supervisor Conwell, to reappoint David Lee, Election District 1; Allen Meade Blackwell, Election District 2; and William Whitman, Election District 4, to serve as representatives for the Board of Assessors. Supervisor Cain requested to defer Election District 3 appointment until the May 6, 2024, Board meeting. A roll call vote was taken as follows: Supervisor Astrop, aye; Supervisor Cain, aye; Supervisor Conwell, aye; and Children's Services Act Planning and Management Team (CMPT) Parent Representative The Board asked that this appointment be deferred until May 6, 2024, Board meeting.  Chair Brown, aye.  Planning Commission  Supervisor Conwell moved, seconded by Chair Brown, to appoint Mr. Chris Thompson to represent Election District 4 on the Planning Commission. A roll call vote was taken as follows: Supervisor Astrop, aye; Supervisor Cain, aye; Supervisor Conwell, aye; and Chair Brown, aye.  9    In Re: Adjournment  With there being no further business to discuss, Chair Brown asked forar motion to adjourn to the Budget Work Session on Tuesday, April 16, 2024, at 2:00 p.m., Greensville County Board ofSupervisor Board room. Supervisor Conwell moved, seconded by Supervisor Astrop, to adjourn the meeting to Budget Work Session on Tuesday, April 16, 2024, as stated. A roll call vote was taken as follows: Supervisor Astrop, aye; Supervisor Cain, aye; Supervisor Conwell, aye; and  Chair Brown, aye.  James R. Brown, Chair  Dr. Charlette T. Woolridge, Clerk  10