February 25, 2019  Town of Onancock Town Council Meeting February 25, 2019 7:00 p.m.  Callt to Orderand Roll Call:  Mayor Fosque called the meeting to order at 7:00 p.m. and roll was called. Mayor Fletcher Fosque and Councilmembers Robert Bloxom, Joy Marino, Catherine Krause, Ray Burger, Maphis Oswald and. Joshua  Bundick were present. All members were present, and a quorum was established.  The Pledge of Allegiance was recited.  Considerationand. Approval of the Meeting Minutes from the January 28, 2019 Regular Town Council Mayor Fosque asked ift there were any changes, corrections or additions to the minutes as submitted. With none, Councilmember Krause made a motion to approve the minutes as submitted. Councilmember  Meeting:  Oswalds seconded the motion. The motion passed by unanimous voice vote.  Public Business:  a. Presentation on the Watermen's Museum - Mr. Paul Ewel!: Mr. Ewell gave on overview of the museum, sharing that they have been at the Historic Onancock School for about five years. The museum, WatermensHeritage, is a 501c3, it represents the entire history of the Eastern Shore Maritime trade. Mr. Ewell also shared that there are 13 small maritime museums located  on the Eastern Shore of Virginia.  Ms. Ann Nock, Market Street, shared her delight that this museum isi int town. b. Update on the Historic Onancock School -N Ms. Joani Donohoe, Executive Director: Ms. Joani Donohoe shared with the council the Historic Onancock School annual report for 2018. Some items highlighted were: 100% of their rental space is leased; the home economics building is being renovated and might be used as an art class building; as well as, the utilization oft the events room. Ms. Donohoe shared some of the events coming up this year: Garden Art and Council discussion followed. Council thanked Ms. Donohoe for her presentation. Discussion and Approval oft the Procurement Policy- Mr. William Kerbin, Town Manager: Mr. Council discussion followed. Discussion centered around the 'emergency procurements' section, Mr. Kerbin explained that the department heads would make the needed purchase and alert the town manager immediately following, who would then update council at the next council meeting. Council decided that only the town manager should be able to make emergent purchases but that the town manager could designate the mayor ora council member to be  Flower: show; museum opening; as well as, the Ice Cream Social.  Kerbin explained the latest edition of the Procurement Policy.  able to make these purchases in his/her absence.  1    February25,2019  Councilmember Oswald made a motion to approve the procurement policy with the adjustments and to make this policy effective. July 1, 2019. Councilmember Bloxom. seconded the motion. The d. Discussion and Approval of the Town Property Rental Application and Policy- - Mr. William Kerbin, Town Manager: Mr. Kerbin reviewed the latest version of the rental application. Council discussion followed. Some items of concern were charging social groupsai fee to use town property, should the town make applicants carry liability insurance, and possibly only charging an application fee when the event is being held to make money. Mr. Kerbin suggested that council table this item until the language is right. Council agreed. Councilmember Oswald added that under age applicants should have adult supervision. e. Discussion and Approval of the Code of Conduct - Mr. William Kerbin, Town Manager: Mr. Kerbin explained that this proposed Code of Conduct was modeled from the Accomack County Board of Supervisors and other small municipalities Codes of Conduct. This is not a legal document, but council should be able to utilize it as an advisory document. Council discussion followed. Councilmember Krause offered some edits to the document. Councilmember Oswald was concerned that with the document's lack oft teeth and that it seems Councilmember Bloxom made a motion to approve the Code of Conduct with the edits presented by Councilmember Krause. Councilmember Marino. seconded the motion. The motion passed with a voice vote although Councilmember Oswald abstained from voting.  motion passed. by unanimous voice vote.  unnecessary.  Public Comment:  Ms. Ann Nock, Market Street, urged Council to require that the Town. Attorney attend all council Meetings. His lackofattendance is dragging out policy changes, creating a lag in passage time. Mr. Johnny Morrison (Johnny Mo), Mallard's at the Wharf, Owner, shared with council his vision of bringing back HarborFest. The idea would be to start out small and grow as needed fori future events. Mr. Morrison is requesting the use of the town's parking lot on the restaurant side oft the marina. This event is to benefit the Onancock Volunteer Fire Department. Thisi is to be a family event whichi is currently planned for September 20th and 21st. The restaurant would carry the liability insurance and the town would be named as an additional insured party. The restaurants ABC License would cover the  event.  Council discussion followed.  Councilmember Bundick made a motion to approve Mr. Morrison's requested use of the parking lot provided that Mr. Morrison coordinate with the Town Manager and Police Chief. Councilmember Mr. Haydon Rochester, King Street, thanked council for their past financial support of the Orchestra of the Eastern Shore and asked council to keep them in mind when drafting the coming year's budget.  Oswald: seconded the motion. The motion passed by unanimous voice vote.  2    February: 25, 2019  Planning.Commission Report: Waterfront Committee Report:  Councilmember Bloxom shared that there was a meeting, but he wasi noti in attendance.  Councilmember Bloxom shared that the marina repair/maintenance project is well under way and going well. Asection of the floating dock was repaired to allow for the rise and fall of the tides. Lastly, the asphalt repair of the parking lot is scheduled for the beginning of March after which the striping will  done. Personnel Committee Report: No report. Mayor's Report: No report. Town Manger's Report:  Town Manager Kerbin read his report aloud:  Harbormaster's Facility Repairs: The contractor has started work on the harbormaster's facility. Work includes repairs to the flooring and the overhead door. The completion date is scheduled Neighborhood Revitalization Project: Mr. Kerbin formally requested assistance from the Accomack Northampton Planning District Commission to assist with the grant writing and grant administration of the Neighborhood Revitalization Project. This project may include demolition of vacant homes; creation of new affordable housing; rehabilitation of existing homes and Home and Garden' Tour Committee: The Home and Garden Tour Committee is continuing to meet and make progress on plans for the Home and Garden tour scheduled for May 4, 2019. Mr. Kerbin isd developing a checklist for the public works staff for tasks to be completed prior to this event. St. Patrick's Parade: The St. Patrick's Parade and Celtic Festival Committee continues to meet to plan for the parade and Celtic Festival scheduled for March 10. Town staff will be providing Cellular Tower Progress: The anticipated construction date of the Verizon cellular tower is late Wharf Interpretive Panel: The wharf interpretive panel should be installed sometime in April 2019. This panel willi include information on wildlife found in Onancock Creek and Town history. Councilmember Marino reminded everyone that the St. Patrick's Parade will be held on March 10, 2019. Councilmember Bundick shared that more broadband services have been added to the Mt. Prospect Councilmember Oswald urged public and council to get dressed up and go on out to the St. Patrick's Councilmember Bloxom expressed his disappointment that the Eastern Shore of Virginia's Chamber of Commerce decided to not pursue having an event at the town marina. Councilmember Bloxom stated  for April 1, 2019.  installation ofs sidewalks.  assistance with the parade lineup, blocking off streets and directing traffic. April 2019. This is subject to change due to scheduling and weather.  Council Comments:  area. Arelay system was recently placed on his house to reach more residents.  Parade.  3    February 25, 2019  that hopefully with the start of the Main Street Initiative thei town will be able to put in placea  dedicated marketing plan. Closed Session (if needed): None was needed. Adjourn:  Councilmember Bloxom made a motion to adjourn. Councilmember Krause seconded the motion. The  motion passed by unanimous voice vote. The meeting adjourned at 8:16 p.m.  AIEDH  Fletcher Fosque, Mayor  AR  4