Town of Onancock Town Council Meeting July25,2019 7:00 p.m. 1. Call to Order and Roll Call 2. Pledge of Allegiance Town Council Meeting. 4. Public Business 3. Consideration and Approval oft the Meeting Minutes from the] June 24, 2019 Regular a. Discussion of the Amended Sewer. Agreement with Accomack County- Town b. FY2020 Budget Amendment - Town Manager William Kerbin Approval of Alternative Location of Civil War Trail Sign - Town Manager William Kerbin and Ms. Cara Burton, Eastern Shore Library d. 5-Year' Town Road Maintenance Plan - Town Manager William Kerbin e. FY2020 Budget Carry-Forward: Town Recodification Funding- Town Manager William Kerbin Manager William Kerbin 5. Public Comment 6. Planning Commission Report-C Councilmember Robert Bloxom 7. Waterfront Committee Report-C Councilmember Robert Bloxom 8. Personnel Committee Report- Councilmember Catherine Krause 9. Mayor's Report - Mayor Fletcher Fosque 10.Town Manager's Report- - Mr. William Kerbin 11.Financial Report - Mr. William Kerbin 12. Follow-up on Council Action Items - Mr. William Kerbin 13.Council Comments 14. Closed Session- ifneeded 15.Adjourn Town of Onancock Town Council Meeting June 24, 2019 7:00p.m. Callt to Order and Roll Call: Mayor Fosque called the meeting to order at 7:00 p.m. and roll was called. Mayor Fletcher Fosque and Councilmembers Robert Bloxom, Joy Marino, Ray Burger, Maphis Oswald and Matt Spuck were present. Councilmember Catherine Krause was absent. A majority of members were present, and a quorum was established. The Pledge of Allegiance was recited. Consideration and Approval of the Meeting Minutes from the May 20, 2019 Regular Town Council Meeting: Mayor Fosque asked if there were any changes, corrections, or additions to the minutes as submitted. Councilmember Marino asked that vote acknowledgement on page two under the discussion of advertising money for al billboard on Route 13 be changed: since the "unanimous voice vote" cannot be correct since Councilmember Spuck had abstained during the vote. With noj further corrections, Councilmember Bloxom made a motion to approve the minutes with the change. Councilmember Burger seconded the motion. The motion passed. by unanimous voice vote. Public Business: a. 2019-2020 Goals & Objectives Action Plan - Town Manager William Kerbin: Mr. Kerbin shared Councilmember Burger stated that this plan looks like a solid foundation to move forward with. Councilmember Spuck asked that more. specific action items be realized in the plan. Mayor Fosque shared that Capital Improvement action items will need to come from the Planning Commission. Councilmember Bloxom suggested that the Town Manager make the initial proposal to the Planning Commission sO that they can review the individual projects prior b. Waiver of Alcohol Ordinance for Mallard's at the Wharf's Event on September 20th & 21st-Town Manager William Kerbin: Mr. Kerbin reminded council that Mr. John Morrison was granted approval to hold a mini-HarborFest this coming September. Mr. Morrison is planning on serving alcohol during the event. The town's current Code does not allow for alcohol consumption: at the Onancock Wharf. This waiver would allow Mr. Morrison and other potential event holders the opportunity to be granted permission to consume alcohol at the wharf with council the list of projects the town hopes to complete in the coming fiscal year. to sending it along to council. approval. Council discussion followed. 1 Councilmember Bloxom made a motion that the Town of Onancock waive: Sec. 22-5 (f)of the Town of Onancock Code regarding the prohibition of alcohol in the wharf area fort the event sponsored by Mallard's scheduled for September 20 and September. 21, 2019 provided that: 1. An agreement is signed between the town and Mallard's that protects the town) from 2. A liability insurance policy is submitted to the town listing the town as an additional 3. Acopy of the ABC license is submitted to the town at least thirty (30) days in advance. Councilmember Oswald seconded the motion. The motion passed by unanimous voice vote. Approval of Location of Civil War Sign & Authorization - Town Manager William Kerbin: Mr. Kerbin explained that the Eastern Shore Library has received grant funding from the Onancock Business and Civic Association to erect a Civil War signi in Onancock and Parksley. They! have requested that the sign be placed in Custis Park across from the US Post Office. Council discuss followed. Some issues discussed were placing a Civil War sign in a park that was dedicated to an. African-American town employee. Some members asked to see the verbiage Mr. Rick Turner, Onancock Street, explained that historians and other tourists follow these signs. liability; insured at least thirty (30) days in advance; and, prior to approval. This could be a perfect opportunity to increase tourism in Onancock. Council discussed finding al better location for the proposed sign. Ms. Ann Nock, Market Street, asked that council contact the US Post Office so that the sign d. Approval of Amended Sewer Agreement with Accomack County - Town Manager William Kerbin: Mayor Fosque asked if council had an opportunity to review the proposed changes. Mayor Fosque explained that the Town and County Attorney's have already amended the agreement as needed and Accomack County has already approved the changes. Council discussion followed. Some items of concern were the prematurity of the signed amended agreement; losing control over the town's asset; the county's lack of liability from their customers' flow; the potential requirement of pretreatment testing; and possibility of limiting of gallons of flow processed a day. Some counter concerns that were raised were that the town and county are already operating under the current agreement and at least the passage of the proposed amendments grants the town ai few new concessions. The town does not have leverage and needs to understand that the county's flow is vital to the wastewater plants continued services. The town also needs the county to be on board with the regional Councilmember Bloxom. made a motion that the Town of Onancock approve the amended. Sewer Agreement between the Town of Onancock. and Accomack County. Councilmember Burger could be placed there. sewer project ori it will never happen. seconded the motion. 2 Mr. Kerbin asked that the motion be amended toi include pretreatment standards. Further Mr. Hayden Rochester, King Street, shared his involvement with the original agreement in 2015. At that point the county threatened to walk away and build its own wastewater system. That would disastrous to the town. It appears that past animosities are finally dissipating. Mrs. Shirley Zamora, North Street, warned council of the horrible effects a denial would have on the now blossoming relationship the town has with the county. Mrs. Zamora stressed that with the countyspartnership future wastewater conçerns may be at thing oft the past in the town's Councilmember Burger amended Councilmember Bloxom's original motion to include a provision that the town and county reach an agreement on the pretreatment standards in this agreement prior to. September. 1, 2019. Councilmember Bloxom seconded the motion. The motion, passed with three affirmative voice votes. Councilmember Oswald voted against the motion and discussion followed. near future. Councilmember Marino abstained. Public Comment: No comments were heard. Planning Commission Report: Councilmember Bloxom shared that the Planning Commission had a short meeting. June 18th. Mr.Jim McGowan has offered his assistance with the Comprehensive Plan rewrite. Councilmember Bloxom also thanked Mr., John Boddie for his assistance with converting the pdf document into Word. Waterfront Committee Report: Councilmember Bloxom shared that the new Harbormaster is doing well and has hired at few new assistants. Councilmember Bloxom also shared that eh committee has been discussing lower off-season rates. Personnel Committee Report: Mayor Fosque shared that committee met recently to go over Mr. Kerbin's annual evaluation. Mayor's Report: Mayor Fosque shared the details about the regional sewer meeting he attended. Mayor Fosque shared the potential process for moving forward with this regional sewer project. The projected cost of the project is $20,000,000 and it appears that Hampton Roads Sanitation District may contribute that money. The Onancock Wastewater Plant could potentially become part of the Hampton Roads Sanitation District once the pipe is in place. Mayor Fosque shared that there are still at few details to work out and that he would keep council and the public apprised of future actions. Mayor Fosque also shared that the Onancock Business and Civic Association Ice Cream Social will be next Wednesday, July 3rd starting at 5:00 pm. This year's events have been expanded to include food trucks. 3 Town Manager's Report: Mr. Kerbin read his report aloud. Cellular Tower Progress: Constructionis: still scheduled to be complete by August 1, 2019 provided Wharfinterpretive Panel: The installation oft the wharfi interpretive paneli is scheduled for July 19, 2019. Mr. Kerbin discussed thei idea of having a ribbon cutting with Shannon Alexander from the Resurfacing Jackson Street: Mr. Kerbin received a cost estimate for resurfacing Jackson Street. Due to the high cost, Davis Bowen and Friedel is going to provide some alternative options for Sewer Grinder Pump: Bob Bloxom, Bryan Horton and Mr. Kerbin had at telephone conference with Aaron Goller at Davis Bowen and Friedel regarding the installation of a grinder pump to address hospital rags affecting the town pump station. Since February 2019, we have had ongoing discussions with hospital and County staff to address this matter. The solution recommended by our engineer is a grinder at a manhole along the county portion of the line. The grinder would shred the materials into smaller pieces. The cost would be approximately $50,000. Further discussionswitht the County will occur within the next few weeks regarding this proposed solution. Suntrust Bank: Mr. Kerbin met with Cindy Gazda, Vice President at Suntrust Bank, regarding rumors of their branch closing. She has reassured me there is no plan to close this branch at this time. IfSuntrust decided to close the branch, the bank would provide ample notice to Customers, Northeast Revitalization Project: Mr. Kerbin met with Bobbie Wert and Nancy Gonzalez from Habitat for Humanity on June 7. We discussed the beginning phase of the project which will be the submittal of a Community Development Block Grant planning grant. This grant will be Transfer of Streets: Mr. Kerbin have received the surveys for the 2 streets slated to be turned over to' VDOT this year. Imet with Chris Isdell and Dale Pusey from VDOT this morning, June 24, New Businesses: Flo's Unique Cleaning and Larkins Attic are 2 new businesses int town. Downtown Revitalization Grant Opportunity: Mr. Kerbin and Carol Tunstall from the Main Street group had a telephone conference with Curt Smith from the Accomack Northampton Planning District Commission. We discussed the possibility of a Community Development Block Grant application for a planning grant and community improvement grant. The planning grant phase would be the first step and would inçlude completion of a downtown inventory and marketing plan. The community improvement phase would be the second step and could include façade improvements, pedestrian enhancements or a revolving loan fund for businesses. The planning grant can be applied for from January through September each year. The community improvement grant is due at the end of March each year. Curt Smith will plan to come to the August Town Councilmeeting to provide more information and answer questions on this process. VLGMA Summer Conference: Mr. Kerbin attended the Virginia Local Government Managers' Conference last Thursday. The topics included broadband, the General Assembly and crisis there are no weather delays. Accomack Northampton Planning District Commission once this is installed. repairing the street inçluding tar and chip and overlaying the street. possibly evena ay year. submitted this summer. to discuss next steps ini the process. communication. 4 Financial Report: Mr. Kerbin read his report aloud. Some items that were highlighted were tax collections, wharf fees and Councilmember Spuck asked that future financial reports also show year-to-date for the previous fiscal Mayor Fosque mentioned that he and another councilmember will not bei int town for the. July meeting. Discussion followed about when to reschedule the meeting. It was decided that the. July meeting would sales along with water and sewer billing. year. be held on Thursday, July 25th at 7:00 p.m. Follow-Up on Council Action Items: Mr. Kerbin asked if any members had any questions on the follow-up action items listed ini the agenda package. Mr. Kerbin also clarified that the broken water line at the Bagwell Bridge should be repaired by mid-August. Council Comments: Councilmember Marino shared that the Eastern Shore Broadband Authority has begun wiring the town for high speed internet. ESVBA anticipates that home connections will begin within the month. Councilmember Oswald asked that future contract negations be presented to council prior to any of the Councilmember Bloxom made a motion to convene a Closed Meeting for the purpose of holding a discussion, of the personnel, pursuant to Section 2.2-3711 (A)(1)of the Code of Virginia of 1950, as amended. Councilmember Marino: seconded the motion. The motion passed by unanimous voice vote. parties involved signing the agreement. Closed Session, if needed: Town Council convened the Closed Meeting at 8:45 p.m. Councilmember Bloxom made a motion to reconvene in Open Meeting, and that a roll call vote can be taken andi recorded on this motion. so that each member who votes in favor shall, thereby, certify compliance with all matters identified in Section. 2.2-3712 (D) of the Code of Virginia of 1950, as amended. Councilmember Spuck. seconded the motion and a roll call vote was taken. Robert Bloxom Catherine Krause Joy Marino YES)NO Absent GESNO Ray Burger Maphis Oswald Matt Spuck ES/NO