Town of Onancock Town Council Meeting August 26, 2019 7:00 p.m.  1. Call to Order and Roll Call 2. Pledge of Allegiance Town Council Meeting. 4. Public Business 5. Public Comment  3. Consideration and Approval oft the Meeting Minutes from the July 25, 2019 Regular  a. Discussion oft the Eastern Shore Sanitary Sewer Transmission Force Main Project and Appointment of Committee Members Mayor Fletcher Fosque  6. Planning Commission Report- Councilmember Robert Bloxom 7. Waterfront Committee Report- Councilmember Robert Bloxom 8. Personnel Committee Report - Councilmember Catherine Krause  9. Mayor's Report - Mayor Fletcher Fosque 10.Town Manager's Report- - Mr. William Kerbin 11. Financial Report  Mr. William Kerbin (No Report) 12.F Follow-up on Council Action Items - Mr. William Kerbin  13. Council Comments 14. Closed Session- if needed 15.Adjourn    Town of Onancock Town Council Meeting July 25, 2019 7:00 p.m.  Call to Orderand Roll Call:  Mayor Fosque called the meeting to order and roll was called. Mayor Fletcher Fosque and Councilmembers Robert Bloxom, Joy Marino, Ray Burger, Maphis Oswald and Matt Spuck were present. Councilmember Catherine Krause was absent, and a quorum was established.  The Pledge of Allegiance was recited.  Consideration and Approval oft the Meeting Minutes from the. June 24, 2019 Regular Town Council Meeting: Mayor Fosque asked if there were any changes, corrections or additions to the minutes as Councilmember Bloxom asked that the Accomack County Sewer Amended Agreement vote be corrected to say that Councilmember Bloxom made the motion and Councilmember Burger seconded it instead of Counciimember Spuck asked that under "Council Comments" on page five the word "negations" be Councilmember Bloxom made a motion to approve the. June 24, 2019 meeting minutes as corrected. Councilmember Burger seconded the motion. The motion passed by unanimous voice vote.  submitted.  the reverse.  corrected to say "negotiations".  Public Business:  a. Discussion of the Amended: Sewer Agreement with Accomack County - Town Manager William Kerbin: Mr. Kerbin explained that the amended sewer agreement with Accomack County was passed in the. June meeting, but that council added a pretreatment condition to the agreement. Mr.. John Custis, Town Attorney, was present to discuss removing the pretreatment condition to the agreement. Mr. Custis explained that the amended agreement without the pretreatment condition addendum had already addressed some items the initial agreement was lacking. All new additions to the agreement were in the town'sf favor. Mr. Custis asked that council remove the pretreatment condition, for now, from the agreement. Mr. Custis shared that it is an issue that Accomack County also wants to work towards but would like to be done correctly which  will take more time. Council discussion followed.  Councilmember Bloxom made a motion to approve the amended agreement as presented. Discussion followed. Councilmember Bloxom then amended his initial motion to approve the agreement as presented to council tonight but with the effort on both parties to have the conversation to negotiate the pretreatment: standards as quickly as possible. Councilmember Spuck seconded the motion. Mr. Custis asked that the motion. state "affective immediately". Councilmember Bloxom confirmed that approval would be as of tonight with the effort to negotiate pretreatment standards as quickly as possible. Councilmember. Spuck. seconded the  1    motion. Councilmembers Bloxom, Marino, Burger and Spuck were inj favor. Councilmember b. FY2020 Budget Amendment - Town Manager William Kerbin: Mr. Kerbin explained that when the budget was passed in the May Town Council Meeting the water and sewer expenses were out of balance withi its revenues. Expenses exceeded revenues by $2,631.70. Mr. Kerbin suggested that two line items on the general fund side could be comfortably reduced so that the general fund could transfer funds into the proprietary fund to cover its projected expenses. The two line items recommended were the Mosquito Sprayer Contract expenditure and the Weed Councilmembers Burger and Oswald asked if the town was allowed to do that since our loan documents state that the proprietary fund needs to be self- supported and not balanced by general fund dollars. Mayor Fosque said that the town could legally transferi into the  Oswald abstained. The motion passed.  Control Contract expenditure.  proprietary fund.  Councilmember Spuck expressed his concerned that an out of balance budget was passed in the first place and asked that better processes bei in place for future budget cycles. Councilmember Bloxom made a motion that the Town of Onancock approve a budget amendment in the amount of $2,631.70 and approve the tronsferofs2,631.70) from the general fund to the water/sewer, fund. Councilmember Spuck. seconded it. Councilmembers Bloxom, Marino, Burger and Spuck were inj favor of the motion. Councilmember Oswald was opposed. Approval of the Alternative Location oft the Civil War Trail Sign - Town Manager William Kerbin: Mr. Kerbin explained that he and Ms. Cara Burton, Eastern Shore Library, looked at Town Square and have decided that location would work for this project. Mr. Kerbin shared that he did approach the Onancock Postmaster about placing the sign on their property but that it was a no Ms. Burton came before council to ask for an easement so that the project could start moving forward. Ms. Burton shared that the Onancock Business and Civic Association (OBCA) has appropriated the grant funds necessary to fund this project. The idea behind this project is to promote historic tourism. Ms. Burton shared: some highlights of the project with council, such as: the sign in Parksley would point to Onancock, the Eastern Shore's participation would bridge the gap between the Delaware, North Carolina & Maryland trails; and, that this program hasa  The motion passed four to one.  go.  national reputation for this type of tourism. Council discussion followed.  Councilmember, Spuck made a motion that the Town of Onancock approve the location of Town Square. for a Civil War Trail sign and authorize the Town Manager to sign an easement granting permission to Civil War Trails, Inc. to enter the referenced property stated below and installa historical marker as part of the Civil War Trails program contingent upon:  A narrative for the sign is provided to Town Council prior to installation, for review  and approval.  2    Councilmember Bloxom seconded the motion. Councilmember Bloxom, Marino, Burger and Spuck were. inj favor of the motion. Councilmember Oswald was opposed. The motion passed d. 5-YearTown Road Maintenance Plan -Town Manager William Kerbin: Mr. Kerbin shared his action plan with council, some items discussed were. Jackson Street and the Town Hall Parking Council discussion followed. Council asked Mr. Kerbin to bring a more detailed plan to the . FY2020 Budget Carry-Forward: Town Recodification Funding - Town Manager William Kerbin: Mr. Kerbin explained that this project is still ongoing and the unspent funds from FY19 need to  four to one. Lot.  August Council Meeting.  come forward to FY20. Council discussion followed.  Councilmember Bloxom made a motion to carry) forward funds from FY2019 to FY2020 in the amount of $12,010.00 to complete the Town Code codification. Councilmember Oswald  seconded: the motion. The motion passed by unanimous voice vote.  Public Comment: campaign. Planning Commission Report: No meeting. Waterfront Committee Report: No meeting. Personal Committee Report: No meeting. Mayor'sReport:  Mr.J Jeffrey Barrett, North Street, shared his interest in the Civil War Trail Sign project. Mr. Barrett suggested that the Historic Cokesbury Church may help explain the split political beliefs during that  Mayor Fosque shared that the Central Accomack Little League (CALL) Senior Boys team was going to the Mayor Fosque also shared that the Onancock Main Street Initiative group went to a meeting in Mayor Fosque shared that there will be a public information session held in August for the regional  world series. Their game will be televised Saturday at 10:00a.m. Lynchburg which was an incredible learning experience for the group.  sewer transmission line. Town Manager's Report: Mr. Kerbin read his report aloud.  3    Wharf Interpretive Panel: The installation of the wharf interpretive panel is scheduled for. July 19, 2019. Mr. Kerbin have discussed the idea of having a ribbon cutting with Shannon Alexander from the Sewer Grinder Pump: Bob Bloxom, Bryan Horton and Mr. Kerbin will meet with county and hospital staff to discuss a proposed solution to the hospital rags affecting the town pump station. Onancock at Welcome Center: Businesses are encouraged to participate in Onancock Day at the Welcome Center on Saturday August 3 at the Welcome Center at the Bay Bridge Tunnel. The Tourism Commission is allowing businesses to set up tables in the patio area out front. The Welcome Center is open from 8:30 a.m. to 4:30 p.m. but business owners who are participating are encouraged to set up their tables and tents by 10:00 a.m. The town has tents and tables for business owners who may need them to sign out and take with them to the event. This will be an excellent opportunity for the businesses and the town to market itself. Thank you to Christy Betz at the Tourism Commission for this Transfer of Streets to VDOT: Mr. Kerbin is working on a few administrative items to finalize the transfer of East and Waples Streets to VDOT. East Street will require an approximate 10' right of way since the current right of way does not include all of the sidewalk and parking area. Mr. Kerbin is also awaiting The town is also able to include Lee Street to be transferred to VDOT but this street has not been Business Licenses: The Town still has 15 businesses who have not applied for a FY2020 business license. We have sent out another reminder to these businesses to apply for a license by August 13 or the Oak Tree in Town Square: The Oak Tree in Town Square will be removed due to disease. This will occur within the next couple of weeks. West Street may need to be closed and portions of the park as well. Sensitivity/Equity and Inclusion Training: Staff participated in sensitivity/equity andi inclusion training on  Accomack Northampton Planning District Commission once thisi is installed.  wonderful opportunity!  another utility provider to submit a right of way permit to' VDOT.  scheduled for a survey at this point.  business will be turned over to the Town Attorney.  An appropriate tree willl be planted in its place.  July 18.  Mr. Kerbin also added:  The Verizon cell tower will be in place Friday, July 26th.  Public Information Sessions for the Regional Sewer Transmission line is scheduled for August 14th from 5:00 p.m. -7 7:00p.m. at the Onley Town Center as well as August 15th from 5:00 p.m.- Mr. Kerbin is also looking into scheduling a Robert's Rules of Order training for council as well as Mr. Curtis Smith will be at the August Town Council meeting to discuss the Community  7:00 p.m. at Exmore's Town Hall. a Board Governance training class. Development Block Grant with council.  4    Financial Report:  Mr. Kerbin shared his report aloud. Mr. Kerbin highlighted that the general fund had a surplus at year  end FY19 and that water/sewer had a deficit.  Councilmember Spuck asked that the report be more quantitative in thei future.  Mayor Fosque shared that the VML Annual Meetingi is this coming October and that it will be held in Roanoke. Mayor Fosque asked that interested council members contact Mr. Kerbin sO that he can  schedule the meeting for them. Follow-up on Council Action Items: No discussion. Council Comments:  Councilmember Oswald asked about possible resolutions to the consumption ofa alçohol at the wharf Councilmember Oswald also asked that council start using the word marina in lieu of wharf at future Councilmember Oswald also asked about the interpretive panel and whyi it was not covering the gas  issue. Mr. Kerbin shared that he was still working on that item.  meetings.  tank. Mayor Fosque asked that the Waterfront Committee review this issue.  Closed Session, ifr needed:  None. Adjourn:  Councilmember Bloxom made a motion to adjourn. Councilmember Marino: seconded the motion. The  motion passed by unanimous voice vote. 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Investigate screening options for interpretive panel at wharf. Research ABC license laws to determine if  Need updated figures from Davis Bowen and Staff and the waterfront committee are investigating options Based on research and consultation with the prohibits drinking in public and an ABC license can only be granted for specific events  area can be designated for drinking at wharf. Town Attorney and the police chief, state law  for specific dates.    Town Manager's Report August 26, 2019  WharfInterpretive Panel between the signs. Sewer Grinder Pump  The wharfinterpretive panel has beeni installed and staffis looking ati further screening to cover the existing gaps  Bob Bloxom, Bryan Horton and I met county and hospital staff to discuss a proposed solution to the hospital rags affecting the town pump station. All parties agreed to a period ofjoint monitoring by county and Town  stafft to determine if the problem is still occurring. Onancock Dayat Welcome Center  The Onancock Day at the Welcome Center was very successful. Burnham Guides, Onancock Sailing Adventures, Onancock School and The Samuel Outlaw organization had tables at the event. Other businesses sent literature down to be handed out to visitors. The Welcome Center counted 788 individuals visiting the  center that day. CellTower  Verizon is conducting some final testing to make the tower operational.  Replaçement of Mt. Prospect Bridge Water! Line tov water on the Onancock Landing Side for watering plants. Resilience Adaptation FamsihiliylRAED.Tol 1 Year Meeting  The water line that had been broken under Mt. Prospect Bridge has been replaced. There will now also be access  Joy Marino and I attended the I-year RAFT meeting. Localities reported their progress on various RAFT activities over the past year. We reported on our comprehensive plan review, investigation of mitigation measures to alleviate flooding at the wharf such as a duckbill and production of magnets with emergency  information.    ONANCOCK POLICE DEPARTMENT Summary of Police Activities for  July 2019 2,018  Events initiated Court Traffic  Number oft times attended:  Once  Fines:  $174.00  Number of summonses issued: 47  Number of warnings:  45 Number of: 1 2 2 2 3 1 1 1 1 1 45 34  Number of: 2 3 1 1,514 2 163 8 1 1 1 1 1 2  Event: Accidents BUSINESS- assist/complaint Mental Health Special Patrols Trespassing BUSINESS- checks CITIZEN- assist/complaints Disorderly Conduct Larceny Noise Complaint ASSAULT-8 general LARCENY-shoplifting SUSPICIOUS- person/vehicle  Event: Vandalism Domestic ASSIST- motorist Welfare Check Alarm  BUSINESS- found unsecure MINOR- delinquency of FIREWORKS- illegal use Missing Person BURNING- open air Residence Checks ASSIST- other agencies