Town of Onancock Town Council Meeting September 23, 2019 7:00 p.m.  1. Call to Order and Roll Call 2. Pledge of Allegiance 4. Public Business  3. Consideration and Approval oft the Meeting Minutes from the August 26, 2019 Regular Town Council Meeting and the September 3, 2019 Work Session Meeting. a. General Update from the Onancock Volunteer Fire Department-A Adam b. Road Maintenance Plan Budget- - Town Manager William Kerbin d. Vacant Property at 8 Watson Street- Town Manager William Kerbin Councilmember Maphis Oswald's Appointment to the Personnel Committee -  James, Fire Chief  King Street Parking Mayor Fletcher Fosque  Mayor Fletcher Fosque  5. - Public Comment  6. Planning Commission Report- - Councilmember Robert Bloxom 7. Waterfront Committee Report- Councilmember Robert Bloxom 8. Personnel Committee Report - Councilmember Catherine Krause 9. Sewer Transmission Line Steering Committee Report-C Councilmember Robert  Bloxom  10. Mayor's Report - Mayor Fletcher Fosque 11.Town Manager's Report - Mr. William Kerbin 12. Financial Report- - Mr. William Kerbin 13.1 Follow-up on Council Action Items - Mr. William Kerbin 14.Council Comments 15.Closed Session- ifneeded 16.Adjourn    Town of Onançock Town Council Meeting August 26, 2019 7:00 p.m.  Call to Order and Roll Call:  Mayor Fosque called the meeting to order at 7:00 p.m. and roll was called. Mayor Fletcher Fosque and Councilmember Robert Bloxom, Joy Marino, Catherine Krause, Ray Burger, Maphis Oswald and Matt  Spuck were present. All members were present, and quorum wase established.  The Pledge of Allegiance was recited.  Mayor Fosque asked for a moment of silence in honor of Ms. Anne Nock.  Consideration and Approval of the Meeting Minutes from the. July 25, 2019 Regular Town Council Meeting: Mayor Fosque asked if there were any changes, additions or corrections to the minutes as Councilmember Spuck asked that in paragraph two under section A, the word "affective" be changed to "effective" as well as under section Bi in the third paragraph the word "concerned" be changed to Councilmember Marino asked that' "Personal" Committee be changed to "Personnel".  submitted.  "concern".  Councilmember Bloxom made a motion to approve the minutes as amended. Councilmember Oswald Mayor Fosque explained that Central Accomack Little League Senior Boys team was present at the meeting and that the Onancock Town Council is honoring them this evening for their hard work making it the Little League World Series this summer. The Town of Onancock is proud to host the Central Accomack Little League ini its town. Mayor Fosque read the Resolution of Commendation aloud. After council thanked them for coming, discussion followed regarding a sign acknowledging their achievement. Mayor Fosque also suggested that the town look into putting a sign up directing people to  seconded the motion. The motion passed by unanimous voice vote.  the little league field. Public Business:  a. Discussion of the Eastern Shore Sanitary Sewer Transmission Force Main Project and Appointment of Committee Members - Mayor Fletcher Fosque: Mayor Fosque shared an overview of the Public Information Sessions that were held in the middle of the month. Mayor Fosque explained that there are still al lot of questions the town needs answers to before signing Councilmember Bloxom suggested that a committee be set-up to delve into these questions.  on the dotted line.    Councilmember Oswald stressed that this decision needs to be played out in public and that the entire council be a part of this process, and then maybe down the road ask a committee to  review it further.  Council continued to discuss the potential benefits ofa a committee.  Councilmember Bloxom explained that the committee would have public meetings and council will have input into the scope of work. Councilmember Bloxom also explained that al library of documents will be created, and everyone will be able to review those documents. Councilmember Bloxom suggested that aj joint work session be scheduled for the town council Mayor Fosque listed the individuals who have been asked to serve on the committee; Councilmember Bloxom, Councilmember Spuck, Mr. Eric Dodge, Mr. Alan Silverman, Mr. Duke Councilmember Krause made a motion to appoint the individuals namedj for the Hampton Roads  and the committee.  Shannahan, Ms. Carol Tunstall, and Mr. Keith Colona.  Sanitation Evaluation Committee.  Councilmember Oswald asked thati it be called a steering committee.  Councilmember Bloxom. seconded the motion. The motion passed by unanimous voice vote. Mayor Fosque scheduled aj joint work session for Tuesday, September. 3rd at 7:00 p.m. Mayor Fosque and Mr. Kerbin added an additional agenda item regarding the Onancock Main Street Initiative and the AtcomackNorhampion Planning District Commission (ANPDC): Mr. Kerbin explained that this is for the Downtown Revitalization grant project. The town has been asked to submit a request, on behalf of the Main Street Initiative, to the ANPDC1 for assistance with this downtown revitalization CDBG planning grant. Mr. Kerbin shared that this Council discussion followed. Some members were concerned that this grant proposal would negatively affect the Northeast Revitalization CDBG Grant Project. Mr. Kerbin explained that Mayor Fosque explained that vote tonight would grant approval for Mr. Kerbin to write al letter tot the ANPDC asking for their assistance with: submitting this grant. The ANPDC would also Councilmember Bloxom. made a motion that the Town of Onancock. instruct the Town Manager to submit a letter of request of assistance to the A-NPDC to apply for a Downtown Revitalization Community Development Block Planning Grant. Councilmember Marino: seconded the motion.  grant is for $35,000 and there is no match required from the town.  they are two separate grants and will have no effect on each other.  administer the grant funds.  The motion passed by unanimous voice vote.  2    Public Comment:  Mrs. Fiege read Mr. Haydon Rochester's letter to town council regarding the possible partnership with  Hampton Roads Sanitation District aloud. Planning Commission Meeting: Nor meeting. Waterfront Committee Meeting:  Councilmember Bloxom shared that the committee discussed marketing our slips during the off-season along with the possibility of making one oft the bathrooms available to town residents which would be marked as open to the public when the building is open. The committee also discussed the possibility of multi-night stay discounts for transient guests. The next meeting willl be on September 10 at 5:30 p.m. Councilmember Krause shared that the next Personnel Committee meeting will be Friday, August 30th. Councilmember Oswald asked who comprised the committee. Mayor Fosque shared that iti is Town  Personnel Committee Meeting:  Manager Kerbin, Mayor Fosque, and Councilmember Krause.  Mayor's Report: plaque in her honor.  Mayor Fosque asked council if they would be interested in planting a tree or having a bench placed by the Town Gazebo in honor of Ms. Ann Nock. All members agreed adding that the town should also doa Mayor Fosque shared that he had received an email from a man who was upset about the Trump Mayor Fosque mentioned that town staff was coordinating al Robert's Rules of Order training for Town Council. Councilmember Krause asked that an email with the possible dates be sent around so that  banner a guest at the marina was flying.  council could a pick a date from that email. Town Manager's Report: Mr. Kerbin read his report aloud.  Wharf Interpretive Panel: The wharf interpretive panel has been installed and staff is looking at Sewer Grinder Pump: Bob Bloxom, Bryan Horton and Mr. Kerbin met county and hospital staff to discuss a proposed solution to the hospital rags affecting the town pump: station. All parties agreed to a period of joint monitoring by county and Town staff to determine if the problem is Onancock Day at Welcome Center: The Onancock Day at the Welcome Center was very successful. Burnham Guides, Onancock Sailing Adventures, Onancock School and The Samuel Outlaw organization had tables at the event. Other businesses sent literature down to be handed out to visitors. The Welcome Center counted 788 individuals visiting the center that Cell Tower: Verizon is conducting some final testing to make the tower operational.  further screening to cover the existing gaps between the signs.  still occurring.  day.  3    Replacement of Mt. Prospect Bridge Water Line: The water line that had been broken under Mt. Prospect Bridge has been replaced. There will now also be access to water on the Onançock Resilience Adaptation Feasibility Tool (RAFT) Tool 1 Year Meeting: Joy Marino and Mr. Kerbin attended the 1-year RAFT meeting. Localities reported their progress on various RAFT activities over the past year. They reported on our comprehensive plan review, investigation of mitigation measures to alleviate flooding at the wharf such as a duckbill and production of  Landing Side for watering plants.  magnets with emergency" information.  Financial Report: No report.  Follow-up on Council Action Items: No discussion followed. Council Comments: town.  Councilmember Marino wanted to thank the owner of Shooting Star Gallery for re-framing the Willie Crockett painting thati is located in the front office of Town Hall. This was done at no charge to the Councilmember Krause mentioned that the Bagwell Bridge sounds horrible when riding a bicycle overi it and asked Mr. Kerbin to follow-up with the Virginia Department of Transportation about this concern. Councilmember Oswald asked Mr. Kerbin to write a follow-up response to Mr. Rochester's letter to Councilmember Spuck asked Mr. Kerbin why there was no financial report this month. Mr. Kerbin explained that he was on vacation which left him short on1 time. Councilmember Spuck stated that he  council about the potential sewer transmission line project.  would still like to see the year to year comparison.  Closed Session, ifneeded: None. Adjourn:  Councilmember Krause made a motion to adjourn. The motion was: seconded by Councilmember  Bloxom. The motion passed by unanimous voice vote. The meeting adjourned at 8:00 p.m.  Fletcher Fosque, Mayor  Lisa Fiege, Deputy Clerk  4    Town of Onancock September 3, 2019 7:00 p.m.  Town Council & Sewer Transmission Line Steering Committee Joint' Work Session  Call to Order and Roll Call:  Mayor Fosque called the meeting to order and roll was called. Mayor Fletcher Fosque and Councilmembers Robert Bloxom, Joy Marino, Catherine Krause, Ray Burger, Maphis Oswald and Matt Spuck were present. All members were present, and a quorum was established.  The Pledge of Allegiance was recited.  Work Session:  Mayor Fosque outlined the structure of the work session. The purpose oft this meeting was for Town Council to have an opportunity to give input into the Sewer Transmission Line Steering Committee's scope of work. Mayor Fosque asked council what questions they would like answered by the  committee.  Councilmember Bloxom explained that the committee's purpose is to delve into the underlying analysis of the project and that certain things will be discussed directly with Hampton Roads Sanitation District  (HRSD) and are beyond the scope of this committee.  Councilmember Spuck asked the following questions oft the committee.  1. How would a stand-alone Water Department look fort the town, should the HRSD partnership go 3. Would the town need to carry forward the depreciation and have it factored in the town's 4. Can we. review the long debt by department in our audit as opposed to the combined view we Councilmember Oswald concurred with Councilmember Spuck's interest in seeing the debt broken 6. What is the deciding factor for Onancock residents? Is this potential partnership a benefit to Councilmember Burger stated that he had no specific questions to ask the committee at this time but  into place? annual budget? see now?  2. How would specific capital assets remain on the town's books?  5. How will the town's long-term obligation look in the town's annual audit? down by department. Councilmember Oswald asked the following question.  Onancock residents?  also wants to see the potential benefits for Onancock residents. Mayor Fosque asked the following questions.  7. What will it take for the town, in terms of rates, to retain ownership of the plant? 8. What are the potential policy changes at the state level that could also put additional financial Councilmember Bloxom stated the town needs to be clear on what the rates will need to be for the  burdens on the town?  9. What are costs associated with repairs to the collection system?  coming capital expenses.  1    Councilmember Krause shared that this project has al lot of intricate elements associated withit. Councilmember Krause stated that the bottom line is, what willi it cost our residents to turn their faucets Councilmember Marino thanked Councilmember Bloxom and the members of the Steering Committee for all the work they will be putting in to this project. Councilmember Marino highlighted one of Councilmember Bloxom's scope of work questions which stated that the committee should check in with other localities that have recently underwent this process with HRSD. Councilmember Marino also mentioned that HRSD. should start looking into climate change, how will they deal with those changes?  on?  Mayor Fosque opened up the floor for public comments.  Public Comments:  Mr.. Jeffrey Barrett, North Street, said that the residents need to see what the future rates and increases Councilmember Bloxom also explained that Town Council will need to come up with al budget for the committee sO that they can hire professional consultants to review some of the more complex questions. Councilmember Bloxom also shared that Mrs. Fiege will get committee meeting notices out Mr. Eric Dodge, Steering Committee Member, wants to understand the exact rate that HRSD is Mr. Duke Shannahan, Steering Committee Member, asked if HRSD's! $80.00 charge is set in stone. Councilmember Oswald stated that HRSD's minimum of 6,000 gallons for $80.00 does not help those Councilmember Marino stated that the Chesapeake Bay Foundation should be involved in this project as Councilmember Spuck asked about our current staffing. Will they become HRSD employees ifthis Mrs.. Janet Rochester, King Street, asked about the timeline for this project. Mrs. Rochester also expressed her concern over the projects impact on the environment, with more significant water Mr. Glenn Smith, Market Street, asked that the HRSD presentation be made available on the town's website. Mr. Smith also suggested that the town hire an attorney works with municipalities to negotiate on our behalf. Councilmember Bloxom shared that this request is beyond the scope of this committee. Mayor Fosque explained thati it would need to be up to council in regards to hiring an attorney. Mr. Steven. Johnsen, Ames Street, shared that the counties will probably petition the courts. sometime in November and HSRD will be meeting with the Accomack and Northampton Board of Supervisors in  will look like from both HRSD and the town.  oncea as schedule has been decided on.  proposing.  that aim for water conservation.  well.  partnership happens?  outflow, will shore line erosion increase?  September.  2    Adjourn:  Councilmember Bloxom made a motion to adjourn. Councilmember Krause seconded the motion. The  motion passed by unanimous voice vote. The meeting adjourned at 7:44 p.m.  Fletcher Fosque, Mayor  Lisa Fiege, Deputy Clerk  3        MEMORANDUM  TO: FROM:  Mayor and Town Council of Onancock Bill Kerbin, Town Manager  SUBJECT: Dilapidated and Vacant Structure of8 Watson Street  DATE:  September 17, 2019  The 2-story structure located at 8 Watson Street burned approximately 15 years ago and was listed for tax sale. The Town has received a bid in the amount of $1,000 twice for the property. This bid was insufficient to cover taxes for this property. The current County taxes are $996.65, and the Town taxes are $282.82. If the town decided to request more bids, we would incur further In order to address the dilapidated structure on the property, the Town could submit an offer of $2,000 for this property to cover the remaining taxes. According to the attorney handling our real estate collections, the property would not have to be put back up for auction. The current County assessed value is $14,300. The cost to demolish the property is approximately $4200.  attorneys' fees.    Town Manager's Report September 18, 2019  Replacement ofMt. Prospect Bridge Water Line Bridge and this line can now be operational again. Northeast Section Revitalization Project  The Health Department has signed off on the replacement of the water line under Mt. Prospect  The ANPDC is working on the planning grant for proposed community development improvements for the Northeast Section neighborhood. The grant is due on September 30.  Business Revitalization Planning Grant  The town has requested assistance from the ANPDC for a business revitalization planning grant. The town is awaiting a response from ANPDC for approval of the assistance since other towns  have also applied. Police Department  The police department has been awarded 2 grants recently: 1)$5500 for al highway safety grant from the State of Virginia for police officer salaries, and 2) $2,000 for traffic delineators and traffic cones from  aVML insurance grant. Business Licenses attorney.  There are 3 businesses without 2019 business licenses and these 3 businesses will be referred to our  Northeast Section Park Improvements  Iattended a workshop hosted by the Virginia Foundation for Healthy Youth for potential funding for the Northeast Section park. This funding will need to be applied for next year since we need data from the  Northeast Section Revitalization project.    August 2019 Financial Report Highlights  The following are taxi items int the general fund that are collected at specific times of the year:  Current real estate and personal property taxes are only collected November 1st- December 315t (some are submitted to the town earlier which are considered pre- payments). Business License taxes are collected for the current fiscal year. January 1. - April 30th. There are at few payments that have been collected so far this fiscal year and those are due to some Vehicle decals are collected from the beginning of March and are due on vehicles no later than April 15th. Those payments that are already recorded for this year are either new residentsor  delinquent businesses getting caught up.  those that are getting caught up with their delinquency. Bank Stock taxes are collected in the middle of May. fiscal year. The charge went from $10.00/month to $4.00/month.  Trash collection revenues are down due to the fee change approved by Town Council for the current Under each department's hospitalization expenditures/expenses there are three months of premiums Under the Insurance Department the carry-forward for the Town Codification project that council approved in the. July meeting was not entered into the system by the end of August. It will appeari in  recorded in this two-month financial report.  September's financial report.  All other items appear to be on track for the year.        N  3666E e  0  a a g  -  88BB8  68 #SA88E B888S $  88 %    W  888 888888 se 888 86E  &    888  $8888 %  $8888 e  88S  60 6  8888888 %o  880 S8  o0 E  888  66888668  88888 8 DP M 888  8888 9999  8888 9989  38 88    88  RB8 8KB 888 8 88888  e 4 $5  600 00 888 0    3  88 &  3 &e  $88588 888 S8E 668 - E8A8R  5  46  14w    9888  & &  88 $8688  8 & &  -      38 38  88E - 688 &88 $ E88  888 0 60 - >        348  0 d88 00 8 N 3 E 5 A a5  f  5  of 3  888 d0 o 8888 888 de 888 00 8  d0 00 00 0 I 5  888 5 d0 1 &  00  :a40  5 1    E848  8  86   0  8        Town of Onancock Town Council Action Items August 26, 2019 Town Council Meeting  Action item Boys  Outcome  Install Congratulations sign for Accomack Senior Needs to be completed.  Order Little League field "home of state and regional champions" directional sign Contact Robinson Farmer and Cox about work on sewer project  Needs to be completed.  Robinson Farmer and Cox said there is no conflict of interest if the Town wanted to hire the firm to handle accounting work related to the project. The cost quoted was $30,000 but this may change with a more expanded scope of work provided to them and if there is less assistance form was also completed. Awaiting decision on request from assistance from  travel involved.  Letter to ANPDC to request assistance with Letter was submitted and a request for  downtown revitalization grant Ask Bill Burnham about status of tree Ask John Custis about legality ofn no obscenity clause in wharf lease.  ANPDC.  The tree has been removed.  removal  John Custis does not recommend putting ano obscenity clause in the wharf lease. and subsequently tightened the bolts oft the  Contact Chris Isdell about Mt Prospect bridge VDOT assessed the condition oft the bridge Send letter to Haydon Rochester in response Letter was mailed to Haydon Rochester.  wooden planks.  tol letter on sewer transmission project