Town of Onancock Town Council Meeting October 28, 2019 7:00 p.m.  1. Call to Order and Roll Call 2. Pledge of Allegiance 4. Public Business  3. Consideration and Approval of the Meeting Minutes from the September 23, 2019  Regular Town Council Meeting.  a. Public Hearing - Request for an Amendment to Special Use Permit 01-17: New Property Owner, Suzanne ohnson/Pickles Properties, LLC- Town b. Discussion on the Potential Purchase of 9 Watson Street Property - Town Boat Ramp Policy - Town Manage William Kerbin d. Tree Board Update - Mr. William Burnham, Tree Board Chair e. Request for an Additional Day Off for Town Staff (Monday, December 23,  Manager William Kerbin Manager William Kerbin  2019)-Vice-Mayor Robert Bloxom  5. Public Comment  6. Planning Commission Report - Councilmember Robert Bloxom 7. Waterfront Committee Report- Councilmember Robert Bloxom 8. Personnel Committee Report- Councilmember Catherine Krause 9. Sewer' Transmission Line Steering Committee Report- Councilmember Robert  Bloxom  10. Mayor's Report - Mayor Fletcher Fosque 11. Town Manager's Report - Mr. William Kerbin 12. Financial Report- Mr. William Kerbin 13. Follow-up on Council Action Items - Mr. William Kerbin 14. Council Comments 15. Closed Session-ifneeded 16.Adjourn    Town of Onancock Town Council Meeting September 23, 2019 7:00 p.m.  Call to Order and Roll Call:  Mayor Fosque called the meeting to order at 7:00 p.m. and roll was called. Mayor Fletcher Fosque and Councilmembers Robert Bloxom, Joy Marino, Catherine Krause, Maphis Oswald and Matt Spuck were present. AI majority of members were present, and a quorum was established. Councilmember Ray Consideration and Approval of the Meeting Minutes from the August 26, 2019 Regular Town Council Mayor Fosque asked if there were any changes or corrections to the minutes as: submitted. Councilmember Oswald asked that the August 26th minutes to be changed from "called a steering Councilmember Spuck made a motion to the approve the minutes as amended. Councilmember Bloxom  Burger arrived at 7:01 p.m.  Meeting and the September 3,2019 Work Session Meeting:  committee" to "asked ifi it would be a steering committee" on page 2. seconded the motion. The motion passed by unanimous voice vote.  Public Business:  a. General Update from the Onancock' Volunteer Fire Department - Adam James, Chief: Mr.. James updated council on the Fire Department's operations, items such as number of calls and the need to purchase new equipment were discussed. Mr.James also expressed his displeasure with al letter that was sent from Town Manager, William Kerbin, regarding future rules for having events at the town's marina. Mr. James's concerns were specific to the content and Council discussion followed. Council decided that the town property rental policy needs further Road Maintenance Plan Budget - Town Manager William Kerbin: Mr. Kerbin explained that this isaf follow-up from the. July meeting. The chart int the agenda packet lays out the street repairs needed/cost associated with those repairs and the: streets that will be turned over to Virginia  timing of the letter. review.  Department of1 Transportation (VDOT). Council discussion followed.  King Street Parking Lot - Mayor Fletcher Fosque: Mayor Fosque explained that there is a vacant lot that Mr. Bill Bagwell owns on King Street and he has asked if the town would be interested in renting it as overflow marina parking. Mayor Fosque asked if council would be interested in granting permission for Mr. Kerbin to discuss the potential rental with Mr. Bagwell. Mayor Fosque added that this rental would help get parked trailers off Market and King Streets. Council discussion followed. All council members confirmed that they would bei interested in  having Mr. Kerbin discuss this potential rental with Mr. Bagwell.  1    d. Vacant Property at 8 Watson Street -Town Manager William Kerbin: Mr. Kerbin explained that there is a burned-out property on Watson Street that has been up for tax sale twice. Both time the bids were not enough to cover attorney fees, county and town taxes. The town could bid on Council discussion followed. Mayor Fosque asked that council concerns be addressed at the e. Councilmember Maphis Oswald's Appointment to the Personnel Committee - Mayor Fletcher Fosque: Mayor Fosque explained that Councilmember Oswald requested to be appointed to the Personnel Committee to fill the vacant seat left behind by Mr.. Joshua Bundick. Councilmember Marino made a motion that Councilmember Oswald be appointed to the Personnel Committee. Councilmember Bloxom seconded the motion. The passed by  the property and then take the structure down.  next council meeting.  unanimous voice vote.  Mayor Fosque then explained that Mr. Byrd's name was let off the initial motion to appoint Councilmember Bloxom made a motion to appoint Mr. T. Lee Byrd to the Sewer Transmission Line Steering Committee. Councilmember Marino. seconded the motion. The motion passed  the members oft the Sewer Transmission Line Steering Committee.  by unanimous voice vote.  Public Comment:  Mr. Matthew' Yoder, Holly Street, asked if the new cellular tower would be 5g. Mayor Fosque explained that it would not be! 5g. Mr. Yoder expressed his concerns over the potential health risk of 5g, especially Ms.. Janet Turner, Candidate for the Accomack County School Board, shared that the Town of Onancock would bei in her district, if elected. Ms. Turner shared that we have good schools in our district which Ms. Karen Gravelle, Division Street, asked which streets were up to be transferred to the Virginia Ms. Thelma Gillespie, Watson Street, expressed her concern with the three burned out dilapidated structures located on Watson Street. Counciimember Marino asked if Ms. Gillespie would like to see the town purchase the property and cleari it out. Ms. Gillespie indicted that she would. Mr.. James Lilliston, Candidate for the Accomack County Treasurer'ss seat, introduced his wife and shared his credentials with council. Mr. Lilliston emphasized his experience with working in the Treasurer's  in! homes with small children.  makes a strong healthy community. Ms. Turner also shared her credentials. Department of Transportation (VDOT). Mr. Kerbin read the list aloud.  Office since 2005. Planning Commission Report:  Councilmember Spuck explained that there was a public meeting at the Historic Onancock School to discuss what the public likes/dislikes about the town as well as what some potential goals for the town  2    might look like. Chairman Judith Grier and Mr. Jim McGowan are working on gathering all oft the  comments for the Planning Commission's review. Waterfront Committee Report: No meeting. Personnel Committee Report: Nor meeting.  SewerTransmision Line Steering Committee Report:  Councilmember Bloxom shared that their first meeting will be September 26th at 10:00a.m.  Mayor's Report:  County Supervisors and Town Councils will hold a meeting to discuss petitioning the Courts to be placed in Hampton Roads Sanitation District's service area on October 24th from 5:00p.m.-7:00pm. Mayor Fosque asked about planting a tree this Fall for Ms. Anne Nock instead oft the Spring. Councilmember Burger explained that a different tree would need to be decided on since the currently Councilmember Burger and Mayor Fosque were present at the Friends of Onancock School Board Meeting. They are making progress on room rentals, exterior painting and the LOVE sign. Councilmember Marino shared that she was glad to see the water leak in front of the school had been  decided upon tree must be planted in the Spring.  repaired.  Town Manager's Report: Mr. Kerbin read his report aloud.  Replacement of Mt. Prospect Bridge Water Line: The Health Department has signed off on the replacement of the water line under Mt. Prospect Bridge and this line can now be operational Northeast Section Revitalization Proiect: The ANPDC is working on the planning grant for proposed community development improvements for the Northeast Section neighborhood. The Business Revitalization Planning Grant: The town has requested assistance from the ANPDC fora a business revitalization planning grant. The town is awaiting a response from ANPDC for approval Police Department: The police department has been awarded 2 grants recently: 1) $5500 fora highway safety grant from the State of Virginia for police officer salaries, and 2) $2,000 for traffic Business Licenses: There are 3 businesses without 2019 business licenses and these 3 businesses Northeast Section Park Improvements: Mr. Kerbin attended a workshop hosted by the Virginia Foundation for Healthy Youth for potential funding for the Northeast Section park. This funding will need to be applied fori next year since we need data from the Northeast Section Revitalization  again.  grant is due on September 30.  of the assistance since other towns have also applied. delineators and traffic cones from a' VML insurance grant.  will be referred to our attorney.  project.  3    Financial Report:  Mr. Kerbin askedi if there were any questions. Councilmember Spuck shared that the year-to-date for  the previous fiscal year was extremely helpful. Follow-up on Council Action Items:  Councilmember Oswald asked that the sign for Little League include the accomplishment of both the senior boys' and girls' team. Mayor Fosque asked where the sign would be located, explaining that he just wanted a directional sign. Mayor Fosque suggested that Mr. Kerbin talk with Little League about  where they would like the sign. Council Comments:  Councilmember Bloxom expressed his concern over the plethora of mosquitos. Counciimember Krause mentioned that the mosquito sprayer is spraying at the wrong time. Councilmember Krause also expressed her concern about it being done at dusk: since there are sO many people out on the streets at Councilmember Marino and Krause thanked everyone for coming out for tonight's meeting. Councilmember Burger mentioned that he attended the Onancock Harbor Challenge and that he hopes Councilmember Oswald: shared that the Parksley Railroad Festival is coming up and that she isi in need of Councilmember Spuck mentioned that he was looking forward to the steering committee beginning  that time.  tos see more people at it next year.  volunteers.  their work on Thursday. Closed Session, ifneeded:  None. Adiourn:  Councilmember Bloxom made a motion to adjourn. Councilmember Spuck. seconded: the motion. The  motion passed by unanimous voice vote. The meeting adjourned at 8:26 p.m.  Fletcher Fosque, Mayor  Lisa Fiege, Deputy Clerk  4    STAFF REPORT  To: Town Council Tax Map: 85-A2-A-24 General Information Applicant Owner ofRecord Requested. Action  Date: October 28, 2019 From: William H. Kerbin Jr.  Case Number: Amendment to SUP 01:17  Suzanne Johnson/Pickles Properties Suzanne Johnson/Pickles Properties Proposed use oft tax map parcel 85-A2-A-24 to change the approved use from 2 bedrooms to 3 bedrooms currently zoned Business Downtown, The parcel is located on the north side of King The total acreage oft the parcel is. .13 açres. The parcel is currently used as commercial on the 1St floor and a 2-bedroom apartment on the 2nd The surrounding properties are designated B-1,  B-1. Street.  Location Parcel. Area Existing Land Use  Floor.  Adjacent Land Use Submitted Proffers Analysis  Business Downtown. None  Ine evaluating this application staff considered the Statement of Intent of the Downtown Business District B-1. The Statement of Intent for the Downtown Business District, B-1 states the following; "The Downtown Business District, B-1 is intended to provide for the conduct of limited business which provide convenience, goods and services to town residents and those people living in close proximity to the town." The Downtown District Business B-1 Zoning District ordinance also states: "The following uses shall be permitted in the B-1, Downtown Business District subject to all the other requirements of this ordinance, only upon the obtaining ofa Special Use Permit, as defined in Article XV, from the Town Council: Apartments on floors above the ground floor with occupants to use off-street parking." The applicant is requesting to convert the current approved use from two (2) bedrooms to three (3) bedrooms. The Town  Council approved the current use at its February 27, 2017 meeting.    Conclusion  It is staff's opinion that the application is consistent with the statement ofintent found within the Zoning Ordinance and, based on consultation with the Town Attorney, continues to meet the  special exception language set forth in the. Zoning Ordinance. Mr. Chairman, Ir move to approve Amendment to SUP 01:19.  Suggested Motion  2    SUGGESTED MOTION (S): Mr. Mayor, I move that the Town of Onancock continue to allow residents to use the boat ramp for free with a town boat trailer sticker on their trailer and to continue to allow nonresidents to use the boat ramp with either a $5 launch fee or with a $30 annual nonresident sticker and to instruct the Town Manager to change the current sign to reflect  this policy. AGENDA  TOWN COUNCIL  October 28, 2019  SUBJECT: Approval to continue the current boat ramp policy  RECOMMENDATION: Staff recommends the continuation of this policy  TIMING: Current  DISCUSSION: The harbormaster, as a policy, has not been charging residents for use of the boat ramp if the resident has a town sticker on their boat trailer. In addition, the harbormaster nonresidents may use the boat ramp with either a $5 launch fee or a $30 annual nonresident sticker. Ifapproved, the current sign will need to be changed and reflect the attached language.  Staff: Bill Kerbin Town Manager Attachment: Copy:    SUGGESTED MOTION (S): Mr. Mayor, Ir move that the Town of Onancock make an offer to acquire the property located at 9 Watson Street for an amount of $2,000 and subsequently make plans to demolish the structure located on this property and haul the debris away; or, Mr. Mayor I move to delay the purchase of the 9 Watson Street property pending the results of the submittal of the Community Development Block Grant Application and any unanticipated  expenses from the Buildings and Grounds, or contingency line items.  AGENDA  TOWN COUNCIL  October 28, 2019  SUBJECT: Approval oft the purchase of9 Watson Street property and demolition of property  RECOMMENDATION: Staff does not have ai recommendation.  TIMING: Current  DISCUSSION: To follow-up from your September 23, 2019 meeting, I have looked at the budget for funds to pay for the acquisition of the 9 Watson Street property and subsequent Ifcouncil approves the project, Contingency funds would be used for the purchase:  demolition of the structure on the property.  $27,156 (Contingency funds currently available) $2,000 (Purchase of property) $25,156 (Total remaining in budget line item)  Ifcouncil approves the project, Buildings and Grounds funds would be used for the demolition:  $17,991.40 (Buildings and grounds funds currently available) $4,200 (Demolition of structure) $13,791.40 (Total remaining in budget line item)  Staff: Bill Kerbin Town Manager Attachment: Copy:    Town of Onancock October 2019 Financial Report  3rQuarter Transient Occupancy is due 10/31/2019.  The Police Department did a budget change in September 2019 - they reduced projected costs in some line items so that they could increase the budget for salaries and benefits. These items are highlighted in yellow int the budget spreadsheet. The numbers in the spreadsheet are the  new budgeted amounts. ITEM SALARIES 10-5524-1100 OVER-TIME COMP 10-5524-1200 FICA 10-5524-2100 RETIREMENT 10-5524-2200 LIFE INSURANCE 10-5524-2400 TRAINING 10-5524-3140 VEHICLE FUEL 10-5524-6008 POLICE SUPPLIES 10-5524-6016  ORIGINAL BUDGET $217,261.00 $9,300.00 $17,400.00 $34,523.00 $2,847.00 $6,500.00 $10,000.00 $9,000.00  AMENDED BUDGET $223,041.00 $6,000.00 $17,842.00 $35,441.00 $2,923.00 $5,000.00 $8,784.00 $2,210.97  Town Council approved a budget carry-forward ($12,010.00) for the recodification project in  July 2019. The budget spreadsheet now recognizes that change.        8885  888 00  SERRE  885  a    1  88 :   f  &  E 8S5 8E8888 e 888  %    888  0  o0 s  5a  88  888  888 :  sg  s    88  -  00  a a  88 8  8 888 888  5  - 1 le    B888 8888  S &  &8 48  a  10    e  38  88  E8  888      * WA  88 S  0 0 o  00 a  89    & 9  2    &  S 00 a     0 5 00 8R  8 LE  38   A  T $  &  a3            s    Town ofOnancock Town Council Action Items September 23, 2019 Town Council Meeting  Action item Boys  Outcome  Install Congratulations sign for Accomack Senior Will meet with Bobbie Wert and Billy Justice  to discuss in late October. to discuss in late October.  Order Little League field "home of state and regional champions" directional sign Revise road maintenance plan to reflect spent; Verify streets to be transferred over to  Will meet with Bobbie Wert and Billy. Justice Awaiting to hear from VDOT on meeting date  streets to be paved and what funds have been to verify streets to be transferred  VDOT.  Eliminate parking spots at corner of North Street property and demolish structure on  Parking spots have been eliminated.  and Market Streets property. 16 Watson Street.  Check budget for funds to purchase 9 Watson Motion is part of 10/28/19 packet.  Letters sent to owners of 8 Watson Street and Letters have been sent to property owners.    Town Manager's Report October 28, 2019  Northeast Section Revitalization Project  The planning grant has been submitted fori the Northeast Section Revitalization Project. We should  receive notice ift the town has been awarded in mid to late November.  Taxes  Staff will send out tax statements around November 1. Holiday Preparations and Christmas Parade  Public works staffwith the assistance of the Holiday Committee has begun preparations for putting up Christmas decorations. Staff will also begin preparations for the upcoming Christmas parade  scheduled for December 15.  Police Department Halloween Night Event candy and performing skits for the kids. Town Code Review Update  The police department will again be hosting activities Halloween night including handing out  Staff has reviewed and made changes to the Town Code. The Town Attorney is currently conducting his review and will have recommended changes prepared by January 1, 2020. These changes will then go to Municode for proofs and these changes should be finalized by February 29,2020. The code will then go to Council for review. Iam estimating a 60 day review period.  ICMA Conference  Iattended the ICMA Conference in Nashville last week.  VDOT Transfer of Streets  Iam awaiting cost estimates for needed repairs for East and Waples Streets in order to turn these streets over to VDOT. Iam also awaiting a survey forl Lee Street which can also be turned over to VDOT this year. I will also be meeting with VDOT to verify the exact streets that can be  transferred over.    ONANCOCK POLICE DEPARTMENT Summary of Police Activities for  September 2019  Events Initiated Court  1,513  Number of times attended: Three  Fines: 6,024  Traffic  Number of summonses issued: 18 Number of warnings: 27  Event  Number of: 1 3 2 4 2 2 1,412 8 3  Event  Number of: 1 1 2 4 7 1 97 22 20  Public Intoxication Property Destruction Cruelty to Animal Larceny Trespassing Domestic  Sexual Battery Embezzlement Breaking & Entering Disorderly Conduct BUSINESS- assist/complaint Fraud BUSINESS- check CITIZEN- residence check ASSIST- other agencies  SPECIAL PATROL- area/check CITIZEN- assist/complaint SUSPICIOUS- person/vehicle