Town of Onancock Town Council Meeting November 22, 2019 7:00 p.m.  1. Call to Order and Roll Call 2. Pledge of Allegiance 4. Public Business  3. Consideration and Approval of the Meeting Minutes from the October 28, 2019  Regular Town Council Meeting.  a. Public Hearing - Regarding the Purchase oft the 9 Watson Street Property b. Boys & Girls Club Presentation - Ms. Desiree Kellam, Youth of the Year Resolution oft the Town of Onancock's Petition to Accomack County Circuit Court for Inclusion into the Hampton Roads Sanitation District Commission's Service Area - Councilmember Robert Bloxom and' Town Manager William d. Revised Road Maintenance Plan - Town Manager William Kerbin Code Enforcement Action Plan - Town Manager William Kerbin Approval of Request for Proposal for Engineering Services Regarding the Wastewater Plant Operation's Study - Councilmember Robert Bloxom g. Discussion of the St. Patrick's Parade - Mayor Fletcher Fosque h. Little League Sign Contribution - Mayor Fletcher Fosque King Street Lot Lease for Wharf Overflow Parking Mayor Fletcher Fosque  Mayor Fletcher Fosque  Kerbin  5. Public Comment  6. Planning Commission Report- Councilmember Robert Bloxom 7. Waterfront Committee Report - Councilmember Robert Bloxom 8. Personnel Committee Report - Councilmember Catherine Krause 9. Sewer Transmission Line Steering Committee Report - Councilmember Robert  Bloxom  10. Mayor's Report - Mayor Fletcher Fosque 11.Town Manager's Report - Mr. William Kerbin 12. Financial Report - Mr. William Kerbin 13. Follow-up on Council Action Items - Mr. William Kerbin 14.Council Comments 15.Closed Session- ifneeded 16. Adjourn    Town of Onancock Town Council Meeting October 28, 2019 7:00 p.m.  Call to Orderand Roll Call:  Vice-Mayor Bloxom called the meeting to order at 7:00 pm and roll was called. Vice-Mayor Robert Bloxom and Councilmembers. Joy Marino, Catherine Krause, Ray Burger, Maphis Oswald and Matt Spuck were present. Mayor Fletcher Fosque was absent. Ar majority of members were present, and a quorum  was established.  The Pledge of Allegiance was recited.  Consideration and Approval oft the Meeting Minutes from the September 23, 2019:  Vice-Mayor Bloxom asked if there were any changes, corrections or additions to the meeting minutes as submitted. Councilmember Spuck mentioned that the itemized listing of prioritized streets was not part oft the meeting minutes. Councilmember Spuck wanted to make sure they were on Town Manager Mr. William Kerbin's list. Vice-Mayor Bloxom suggested that Mr. Kerbin to add the streets to his action Councilmember Oswald made a motion to approve the meeting minutes as. submitted. Councilmember  items report.  Spuck seconded the motion. The motion passed by unanimous voice vote.  Public Business:  a. Public Hearing - Request for an Amendment to Special Use Permit 01-17: New Property Owner, Suzanne Johnson/Pickles Properties, LCC-Town Manager, William Kerbin: Vice-Mayor Bloxom opened the public hearing at 7:03 p.m. Mr. Kerbin reviewed the special use permit request. The previous owners of 49 King Street were granted a special use permit for two separate rental apartments upstairs. The new owners are requesting permission to have three studio apartments for rent upstairs. Town Attorney, John Custis, said that council would need to Council discussion followed. Some items discussed were possible zoning restrictions, parking  approve an amendment to the existing special use permit.  and ingress/egress.  The public hearing closed at 7:08 p.m.  Councilmember Spuck made a motion to approve. Amendment to. SUPO 01:19. Councilmember Oswald. seconded the motion. The motion passed by unanimous voice vote. b. Discussion on the Potential Purchase of 9 Watson Street - Town Manager William Kerbin: Mr. Kerbin explained that at the last meeting more information was requested for discussion on this topic. Mr. Kerbin suggested that the purchase of the property be funded through the council contingency line item and that the cost for demolition come from the buildings and grounds  department's repair and maintenance line item.  Council discussion followed.  1    Councilmember Marino made a motion that the Town of Onancock make an offer to acquire the property located at 91 Watson Street for an amount of $2,000 and subsequently make plans to demolish the: structure located on this property and haul the debris away. Vice-Mayor Bloxom asked a clarifiçation question regarding the timing of the demolition. Councilmember Oswald stated that it would take place in this fiscal year. Councilmember Marino amended her motion to include $4,200 for the demolition costs. Councilmember Krause seconded the motion. The motion, passed by unanimous voice vote. Boat Ramp Policy - Town Manager William Kerbin: Mr. Kerbin explained that the current sign states that ramp access is free for town residents. Itis confusing since it is free for town  residents with a valid decal which is not free. Council discussion followed.  Councilmember Oswald made a motion that the Town of Onancock continue to allow residents to use the boat ramp forj free with at town boat trailer sticker on their trailer and to continue to allow nonresidents to use the boat ramp with either a; $5 launch, fee or with a; $30 annual nonresident sticker and to instruct the Town Manager to change the current sign to reflect this policy. Councilmember Krause. seconded the motion. The motion passed by unanimous voice d. Tree Board Update -Mr. William Burnham, Tree Board Chair: Mr. Bill Burnham highlighted for council the Tree Board's accomplishments throughout the year. Mr. Burnham also tooka a moment to express the board's sadness over losing such a pivotal member of the board, Mrs. Ann Nock. Mr. Burnham also discussed plans including the planting of the Willow Oak which will Council discussion followed which centered around the potential cost ofr maintaining all oft the trees in town. Vice-Mayor Bloxom asked Mr. Burnham to put together some numbers for the e. Request for an Additional Day Off for Town Staff (Monday, December 23, 2019)- - Vice-Mayor Robert Bloxom: Vice-Mayor Bloxom explained that Mr. Kerbin presented this idea to him a few weeks ago. Vice-Mayor Bloxom stated that he wasi ini favor of granting Monday, December 231d as an additional day off for town staff. Vice-Mayor Bloxom further explained that state employees get two additional holidays than the Onancock: staff gets. Council discussion followed. Some members raised concerns about being closed when the private sector would be open; the fact that town staff was already given a cost-of-living adjustment above and beyond other localities; and, the possibility of adding two floating Councilmember Krause suggested that this matter be discussed further in the Personnel  vote.  be dedicated to Mrs. Ann Nock's memory.  coming budget proposal for FY21.  holidays to the personnel manual.  Committee. All members were in agreeance.  2    Public Comment:  Mrs. Brandi Childress, Candidate for Accomack County Treasurer, thanked council for allowing her to speak. Mrs. Childress shared with council her credentials with her goals if elected to the Accomack Ms. Miriam Tina' Riggs, Candidate for Accomack County Board of Supervisors, shared her experience with council along with potential projects ofi interest that would involve the town. Mr. Bill Burnham, Burnham Guides, updated council the Harbor Challenge event that was heldi in September. The event raised $1,700 which was donated to the Onancock Volunteer Fire Department. Councilmember Oswald asked how the town could provide better support for the eventi in the future. Mr. Burnham suggested that the town help with expanded promotional outreach and port-a-johns, to Mr. Rick Turner, Onancock Street, asked what the town is doing about the homes that are boarded up and abandoned. Mr. Turner asked if the Town Code spoke to any of these issues. Mr. Kerbin reviewed his process for addressing code violations within the town. Mr. Turner then asked if there was a code addressing multi-family dwellings. Mr. Kerbin explained that most of the town is zoned residential one which means single family homes. Vice-Mayor Bloxom explained that neighbor complaints are the best Mr. Alan Silverman, Former Onancock Resident, urged council to review the Dayton ordinance which has Mr. Duke Shannahan, King Street, expressed his excitement that our local state representatives will be putting at five-million-dollar appropriation in the Governor's budget this year which will be used to  County Treasurer's position.  name at few.  way to handle situations such as these.  more aggressive rules governing derelict properties.  payoff Onancock's sewer debt. Planning Commission Report:  Vice-Mayor Bloxom shared that they met on October 15th and reviewed the input from the public session that was held in September at the Historic Onancock: High School. The public session was designed to gather input from residents about what they like/dislike about the town as well as what potential projects they would like to see the town doi in the future. From that session, the commission  decided what aspects need to be a part of the comprehensive plan update.  Waterfront Committee Report:  Vice-Mayor Bloxom shared Mr. T. Lee Byrd's report with council. Items discussed were the November 1* closing date of the Harbormaster Shack; possible discounts to increase reservations; the need for new assistants in the 2020 boating season; and, the possible rental of the Davis Oil lot for overflow  parking. Personnel Committee: Nor meeting.  Sewer Transmission Line Steering Committee Report:  Vice-Mayor Bloxom explained that the committee has met three times and that there are three subcommittees also working on the separate aspects of this potential project. Vice-Mayor Bloxom also reviewed the last public information session that was held at the Eastern Shore Community College  3    which included members from both Accomack & Northampton County's Board of Supervisors as well as Council discussion followed. Vice-Mayor Bloxom closed by stating that the committee hopes to finish  council members from other interested localities. their review by the end of. January 2020.  Mayor's Report: No report. Town Manager's Report: Mr. Kerbin read his report aloud.  Northeast Section Revitalization Project: The planning grant has been submitted for the Northeast Section Revitalization Project. We should receive notice if the town has been awarded  in mid to late November.  Taxes: Staff will: send out tax: statements around November1.  Holiday Preparations and Christmas Parade: Public works staff with the assistance of the Holiday Committee has begun preparations for putting up Christmas decorations. Staff will also begin preparations for the upcoming Christmas parade scheduled for December 15. Police Department Halloween Night Event: The police department will again be hosting activities Halloween night including handing out candy and performing skits for the kids. Town Code Review Update: Staff has reviewed and made changes to the Town Code. The Town Attorney is currently conducting his review and will have recommended changes prepared by January1,2020. These changes will then go to Municode for proofs and these changes should be finalized by February 29, 2020. The code will then go to Council for review. Mr. Kerbin is ICMA Conference: Mr. Kerbin attended the ICMA Conference in Nashville last week. VDOT Transfer of Streets: Mr. Kerbin is awaiting cost estimates for needed repairs for East and Waples Streets in order to turn these streets over to VDOT. Mr. Kerbin is also awaiting a survey for Lee Street which can also be turned over to VDOT this year. Mr. Kerbin will also be meeting  estimating a 60-day review period.  with VDOT1 to verify the exact streets that can be transferred over.  Financial Report:  Mr. Kerbin asked if there were any questions.  Vice-Mayor Bloxom asked about why there was a change to the police salary appropriations. Mrs. Fiege explained that with the hire of the new officer we needed to increase his initial salary since he would  not need to be trained. Follow-up on Council Action Items: Mr. Kerbin askedi if there were any questions.  4    Vice Mayor Bloxom asked that the street prioritizations be added to the action items for the next council  meeting. Council Comments:  Councilmember Oswald asked for ai follow up on how the town reviews and addresses zoning issues in problem areas. Councilmember Oswald also shared that the Parksley Railroad Festival was al lot of fun Councilmember Burgera asked ift the cell tower was operational. Mr. Kerbin shared that it should be any Councilmember Marino thanked Mr. Turner for his comments. Councilmember Marino agreed that there are: several properties in town that need to be addressed. Councilmember Marino also thanked  and she thanked those that volunteered to help with the festival.  day.  Mr. Burnham for his Tree Board update. Closed Session, if needed: None was needed. Adjourn:  Councilmember Krause made a motion to adjourn. Councilmember Marino seconded the motion. The  motion passed by unanimous voice vote. The meeting adjourned at 8:29 pm.  Robert Bloxom, Vice-Mayor  Lisa Fiege, Deputy Clerk  5    TOWN OF ONANCOCK PUBLIC NOTICE  The Onancock Town Council will meet on Monday November 25, 2019, at 7:00 p.m. int the Onancock Town Council Chambers located at 15 North Street in Onancock, VA for the purpose of conductinga a public hearing on the following item: the purchase of real property located at 9' Watson Street, Onancock, VA. The Town proposes purchasing such Property for the following uses: demolition of the  structure located on the property.  Anyone interested in the above matter should attend the scheduled hearing.    SUGGESTED MOTION (S): Mr. Mayor, I move that the Town of Onancock approve the Resolution of Inclusion in the Hampton Roads Sanitation District commission service area.  AGENDA  TOWN COUNCIL  November 25,2019  SUBJECT: Approval of Resolution of Inclusion in the Hampton Roads Sanitation District  commission service area.  RECOMMENDATION: Staffrecommends approval of the resolution.  TIMING: Current  DISCUSSION: Petitioning the Circuit Court is step one in the process of becoming part of HRSD's service area and is a prerequisite for any County or Town to contract with HRSD to collect or treat wastewater should they desire. When Accomack County petitions the Court, it will be doing sO on behalf of both the incorporated and unincorporated areas in the County. Nothing changes as a result of filing this petition; local sewer services will continue to be owned and operated by the Town. If the Court grants the County's petition, Onançock will then have the opportunity to enter into an operating agreement with HRSD to collect and treat its contractual obligations with HRSD, only provides Onancock the authority, ifthe Court grants the  wastewater.  Just the reiterate, the attached resolution does not commit Onancock to any  petition, to enter into an agreement with HRSD.  Staff: Bill Kerbin Town Manager Attachment: Resolution  Copy:    TOWN OF ONANCOCK  ONANCOCK Live it Love it VIRGINIA FOUNDED: 1680  15 North Street Onancock, VA 23417  RESOLUTION OF THE TOWN COUNCIL OF ONANCOCK, VIRGINIA, AUTHORIZING THE INCLUSION OF THE TOWN OF ONANCOCKI IN A PETITION TOTHE CIRCUIT COURT OF ACCOMACK COUNTY FOR THE TOWN TOBE ADDED TOTHE HAMPTON ROAD SANITATION DISTRICT The Town Council of Onancock, in its meeting on the 25th ofl November 2019,  adopted the following:  RESOLUTION  WHEREAS, the Town Council has interest on behalf ofits citizens to be included in the Hampton Roads Sanitation District ("HRSD") for the purpose of potentially providing sanitary  sewer services for the public health, safety, and welfare ofi its citizens; and  WHEREAS, the Hampton Roads Sanitation District Commission, a political subdivision of the Commonwealth of Virginia, was established as a governmental instrumentality to provide  for the public health and welfare; and  WHEREAS, the County of Accomack, on behalf of all County citizens, has initiated discussions with the HRSD regarding becoming a part of the territory included in the District in accordance with the Enabling Act creating the Hampton Roads Sanitation Commission (Chapter  66ofthe 1960 Acts of Assembly, as amended); and  WHEREAS, the HRSD has represented that if the Town of Onancock's territory is included in the HRSD, sanitary sewer services would not be provided by the HRSD until the Town and the HRSD have entered into a formal Operating Agreement, which agreement would be separate and apart from this resolution and which would be specific to the Town of Onancock;  and  WHEREAS, the HRSD has represented and the Town confirms that if the Town's territory is included in the HRSD area, the Town will continue to have all land use decision  making authority;  NOW, THEREFORE, BE IT RESOLVED, that the Town of Onancock be included in a Petition to the Circuit Court of Accomack County for the purpose of adding the territory of the  Town of Onancock to the HRSD.  BE IT FURTHER RESOLVED that a certified copy of this Resolution be forwarded to  the County Administrator of Accomack County.  (757) 787-3363 Phone  (757),787-3309 Fax  www.onancock.com Website    Recorded Vote: Moved By: Seconded By: Yeas: Nays:  TOWN COUNCIL ofthe TOWN OF ONANCOCK, VIRGINIA  By: Mayor  The undersigned Clerk of the Town of Onancock, Virginia, hereby certifies that the foregoing constitutes a true and correct copy ofal Resolution adopted by the Town Council of the Town of Onancock, Virginia, at a regular meeting held on the 25th day ofl November 2019.  Clerk  2    sicivi        SUGGESTED MOTION (S): Mr. Mayor, I move that the Town of Onançock approve the  Request for Proposal for Engineering Services from  in the amount of  to complete an engineering study of the Onancock Wastewater  Treatment plant. AGENDA  TOWN COUNCIL  November 25, 2019  SUBJECT: Approval of Request for Proposal for Engineering Services  RECOMMENDATION: N/A TIMING: Current  DISCUSSION: The Sewer Transmission Line Steering Committee requested proposals from engineering firms to complete an engineering study on the wastewater operations as part ofits efforts to collect data and information to assist the Town Council in its decision whether to join or not join the Hampton Roads Sanitation Commission. The Operations Subcommittee will provide a recommendation at the November 25, 2019 meeting from the Request for Proposals  received.  Staff: Bill Kerbin Town Manager Attachment: N/A Copy:    Town Manager's Report November 25, 2019  Taxes  Staff continues to collect taxes which are due on December 5. Holiday Preparations and Christmas Parade  Public Workscontinues toj put up Christmas decorations. Staffcontinues to prepare for the annual Christmas parade. Please let Mrs. Lisa Fiege know if you plan on participating in parade as an Onancock Town  Council member by December 10. Town Code Review Update  Staff will meet on December 10, 2019 to confer on proposed changes These changes will then go to Municode for proofs and these changes should be finalized by February 29, 2020. The code will then go to Council for review and any proposed additions or changes. Iam estimating a 60 day review period.  VDOT Transfer ofStreets  Parks Paving will begin making repairs to East and West Streets in order to transfer these streets over to  VDOT. Litter Grant  The town was awarded a litter grant in the amount of $814 for the doggie bag stations.  Tree Grant Proposal is due on January 8, 2020. Playground Equipment Grant  Iam working with Bill Burnham on submitting a grant for tree plantings for the Outlaw building. The grant  Joy Marino and I attended a grant workshop sponsored by the Virginia Department of Conservation and Recreation. There is grant funding that may be used to improve the Northeast Section Park. The  application willl be available 2020. Iwill follow up with the contact for that grant.  Police Department Town Audit  The department had 2 officers participate in cultural diversity training.  The town auditors, Robinson, Farmer & Cox & Associates, will be here the week of December 2.    Town of Onancock October 2019 Financial Report  Buildings & Grounds:  Janitorial Supplies - This account Is higher than average due to the purchase of specialty  can liners which is not an annual purchase.  Mosquito/Weed Control:  Mosquito Contract - The contractor that provided this season's services to the town charged substantially! higher rates. In previous years the town paid $75.00/spray, this  year the town paid $525.00/spray.  Police:  New Vehicle When preparing this fiscal year's budget, the purchase price for a new Police Interceptor was approximately: $32,000.00. The price when purchased was $34,506.90. The additional $1,592.30 was for tinting, radio equipment and the cost of Office Supplies & Police Supplies = The Police Department obtained a grant for unbudgeted office equipment in the amount of $5,000.00. Once received those funds will be transferred back into the supply accounts for future use.  the police decal.  Solid Waste  Vehicle Maintenance - Ar new transmission for the small dump truck ($5,844.00)- $3,00.00 came out of this account in. July which brought the remaining available funds to zero. Also, the big dump truck had to have its ABS brakes replaced in August Repair & Maintenance - $1,000.00 came out of this account for the small dump truck Note - The remaining $1,844.00 came out of council contingency  ($3,873.69). transmission.  Street Maintenance:  Vehicle Repair - The Public Works truck was in as small fender bender in. July. The insurance company reimbursed the town for the cost minus the deductible. The November finançial report will reflect the move of those dollars, which are currently acknowledged in our Miscellaneous Revenues, to the Vehicle Repair line item for this  department.  Sewer: Water:  Vehicle Repair $1,613.08 expense for repairs to the front end of the 2010 Ford Ranger. Outside Contracting - An increase in vendors fees which were not budgeted. Repair & Maintenance - This account is currently overbudget due to water line repair under the Bagwell Bridge. VDOT will be reimbursing the town $$119,902.36. Note Some of the expense oft this project was incurred in FY19.        00 0e  888  888888 E8888  88  a        E  d& d8 88 85888  a 8    5  88  888  e %o    88  688  5 e  a a - -  88  #Ef e $EE  * 41 a  - Es  -     AS688  85    6  88  de      A a  ) 0f 00  0 88 a 00  %e    0 0f )  6 22 6 8 >  2  -  t3  4:8 2  8888    d0 / 9 y f 9  9 88 48 0 3 R ? 8 a  R  0  28    -8        Town of Onancock Town Council Action Items October 28, 2019 Town Council Meeting  Action item list of addresses.  Outcome  Develop Code Enforcement Action Report with Report is attached as part of packet.  Send around wharf sign for Council comment.  Sign was distributed to Council and the: sign has been ordered integrating Council's  comments.  Update Street Maintenance plan with the list Updated report is attached.  of streets to be included, list of any current street projects and year to date expenditures  on street line item.    ONANCOCK POLICE DEPARTMENT Summary of Police Activities for  October 2019 1,703  Events Initiated Court  *756.00  Number of times attended: Five  Fines: N/A  Traffic  Number of summonses issued: 25 Number of warnings: 30  Event  Number of: 2 1 1 1 1 3 1 10 13 1 37 18  Event  Number of: 1 1 3 1 1 2 6 2 1,186 96 4  Disorderly Conduct Breaking & Entering Theft from Vehicle Protective Order Violat  Public Drunkenness Domestic Trepassing Hit & Run Animal Complaint Vandalism Accidents Mental Health Special Patrol BUSINESS- chech Special Detail  Arson Larceny Weapons Violation BUSINESS- assist/complaint CITIZEN- assist/complaint Fraud Residence Check ASSIST- other agencies