Town of Onancock Town Council Meeting February 24, 2020 7:00 p.m.  1. Call to Order and Roll Call 2. Pledge of Allegiance 4. Public Business  3. Consideration and Approval oft the Meeting Minutes from the) January 27,2020 Regular Town Council Meeting and the February 3, 2020 Special Meeting. a. Historic Onancock School Update - Ms. Joani Donohoe, Executive Director b. Discussion ofa Potential Dog Park in' Town - Mayor Fletcher Fosque Main Street Designation Resolution - Councilmember Catherine Krause d. Discussion ofTown Elections - Mayor Fletcher Fosque 6. Planning Commission Report - Councilmember Robert Bloxom 7. Waterfront Committee Report- Councilmember Robert Bloxom 8. Personnel Committee Report- Councilmember Catherine Krause 9. Sewer' Transmission Line Steering Committee Report-C Councilmember Robert  5. Public Comment  Bloxom  10. Mayor's Report - Mayor Fletcher Fosque 11. Town Manager's Report - Mr. William Kerbin 12. Financial Report - Mr. William Kerbin 13. Follow-up on Council Action Items - No Report 14. Council Comments 15. Closed Session- ifneeded 16.Adjourn    Town of Onancock Town Council Meeting January 27, 2020 7:00 P.M.  Call to Order and Roll Call:  Mayor Fletcher Fosque called the meeting to order at 7:00 P.M. Mayor Fletcher Fosque and Councilmembers Robert Bloxom, Ray Burger, Catherine Krause, Joy Marino, Maphis Oswald and Matt Spuck were present. All members were in attendançe and a quorum was established.  The Pledge of Allegiance wasi recited.  Consideration and Approval oft the Meeting Minutes from the December 16. 2019 Regular Town Mayor Fosque asked for any changes, corrections or additions to the meeting minutes as Councilmember Robert Bloxom made ai motion to approve the minutes as submitted. Councilmember Catherine Krause seconded. the motion. The motion passed by unanimous voice  Council Meeting: submitted.  vote. Public Business:  a. Onancock Main Street Initiative Update - Carol Tunstall  Carol Tunstall introduced the board members in attendance; Janet Fosque, Barbara Johnsen and Catherine Krause then gave an update on the Main Street Initiative. Highlights included data collection, partnerships with Eastern Shore organizations, creating a sustainable organizational structure which included creating an OMSI Board, acquiring 501c3 status, developing ai mission, vision and strategic plan, creating aj position for OMSI Program Manager and the opening ofa an office in March 2020. Future goals include receiving a Virginia Main Street Designation, increasing organizational capacity, developing and implementing a comprehensive funding strategy, partnering with the Town to develop branding for the Town of Onancock and prioritizing grant opportunities and applying for at least two grants in the next two years.  Council discussion followed.  b. State of the Town Address - Town Manager William Kerbin  Mr. Kerbin gave his State of the Town Address. Highlights included the formation ofa steering committee to considerj joining the Hampton Roads Sanitation District, the Christmas Homes Tour celebrated its' 20th anniversary with ai new tree lighting ceremony and decorating contest, the Eastern Shore Home and Garden Tour was held in Onancock in May and the Central Accomack Little League girls team won the state championship and the boys team went to the  world series after winning the state and regional championships.  Council discussion followed.  1    C. Revised Road Maintenance Plan - Town Manager William Kerbin: Mr. Kerbin reviewed the road maintenance plan with council.  Council discussion followed.  d. Northeast Project Update - Town Manager William Kerbin:  Mr. Kerbin updated council on the recent community meeting that was held at the AME Church on January 24, 2020. Surveys have been handed out to the residents in the Northeast Section and are tol be returned to Town Hall. The next step will be to perform a window survey. Mr. Kerbin  stated iti is al long process and derelict buildings may have to be addressed.  Council discussion followed.  e. VPA Application Grant Match for Ramp Repairs - Mayor Fletcher Fosque: Mr. T.Lee Byrd, resident and Waterfront Committee Chairman, updated the council on the Virginia Port Authority 2020 Aid to Local Ports Grant Presentation and shared with the council that he and the mayor will attend a meeting on Tuesday February 11,2020 toj present their need based presentation to the Virginia Port Authority for funding to replace the boat ramp. Mr. Byrd thanked David Pryor and Alison Weeks of Clark Nexson for their help preparing the  presentation.  Council discussion followed.  f.Town Council Meeting Schedule for Calendar Year 2020 - Town Manager William  Kerbin:  Mr. Kerbin presented the 2020 calendar year schedule. Council verbally agreed to the meetings as presented.  Public Comment:  Janet Fosque announced the opening of the Onancock Winter Market on Saturday February 8, 2020 from 9:00 A.M. until 12:00: noon extending the market to year-round for the food vendors. Councilmember Bloxom thanked resident Jim McGowen for his help with the Comprehensive Plan and reported to council that at their Tuesday January 21, 2020 meeting the Commission members and two members of the Main Street Group had a visioning session and came up with a  Planning Commission Report:  vision statement for the Comprehensive Plan which he read aloud.  Waterfront Committee Report: Personnel Committee Report: be no floating holiday.  No report  Councilmember Krause reported to the council that the committee met and decided there would  2    Sewer Transmission Line Steering Committee Report:  Councilmember Bloxom recognized and thanked members of the committee Carol Tunstall, T Lee Byrd, Eric Dodge, Duke Shannahan, Alan Silverman, Keith Colona, Matt Spuck and himself. He stated the group was established by the council in August of 2020 to evaluate the Hampton Roads Sanitation District (HRSD) regional sewage project preliminary proposal. He stated they split into three subcommittees; Finance, Operations and Legal /Procedural to divide the work. He stated the conclusion the group reached was that the HRSD regional plan was going to bei the best lower cost solution for all Town residents. One important fact he stated was the USDA Waste Water Treatment Plant (WWTO) bonds must be extinguished in order to transfer the WWTP tol HRSD. He also stated that in their interviews with other small communities all were very pleased with their relationship with HRSD. Councilman Bloxom stated the Operations committee was tasked with determining capital and operating costs ifthe Town keeps the plant. The Town hired independent engineering firm Davis, Bowen and Friedel (DB&F) to help and based on their preliminary information on just capital expenditures the costs ofaretention scenario are double that ofai transfer scenario. He stated that our present model is untenable because we have not budgeted for any replacements or capital improvements. Councilmember Spuck then addressed the council about the cost (the math) of water and sewer if Onancock owns, maintains and manages the sewer system or ifHRSD owns, maintains and  manages the system. Council discussion followed.  Mayor Fosque thanked the group for their great work and professionalism.  Mayor's Report:  Mayor Fosque reported to council that elections were scheduled for May 05,2020 and the Mayor Fosque reported that he attended a board meeting ofThe Friends of Onancock School. They have an event coming up on Saturday February 01, 2020 called Ragtime, a speakeasy. He reported one problem they are having is no handicap access. They are looking at putting in an elevator to the second floor at a cost of approximately $100,000.00 to 150,000.00. They will try to fund it through a capital campaign. They are also looking at a dog park somewhere on the He also reported on the progress oft the Civil War Trail Sign. The group that handles the Civil War Trail Signs had some trouble with the wording; they did not like it. The group also did not like the location, they would rather have it at the Wharf. Mayor Fosque asked ift the Council had any concerns about changing the wording or changing the location of the sign.  deadline to be on the ballot is March 03, 2020.  grounds but are not interested in the planning or funding.  Council discussion followed.  Council agreed to have Mayor Fosque speak with them and Council will make the final decision.  3    Town Manager's Report: Mr. Kerbin read his aloud.  St. Patrick's Parade: Planning has started for the St. Patrick's Parade. Town staffi is working with the new coordinator, Claire Marie Smith to make plans for the parade. Mr. Kerbin thanked Claire Marie  for assuming this leadership role.  Town Code Review Update: Staff and the Town Attorney are finishing up review of the Town Code and willl be forwarding a draft of the code for review to Town Council around February 1. Tree Grant Proposal: The Virginia' Trees for Clean Water proposal was submitted in early. January. The proposal includes tree plantings for the Outlaw Building property. The award should be announced in VPA Grant Application: T.Lee Byrd and Clark Nexson have been coordinating to prepare a VPA application for ramp repairs. The application presentation is set for February 11, 2020 in Norfolk. Mr. Kerbin thanked both T.I Lee and Clark Nexson fort their volunteer hours on this project.  early February 2020.  Northeast Section Project: Mr. Kerbin has been working with Bobbie Wert from the ANPDC to fulfill requirements fora a $40,000Community Development Block Grant Planning Grant. The requirements inçlude a public meeting, a window housing survey and an infrastructure assessment. All activities must Mr. Kerbin announced to the council that hel had accepted a position as Municipal Manager for the Village of Woodstock, Vermont and his last day with the Town of Onancock would be March 20, 2020. Mr. Kerbin asked council ifthere were any questions. Councilmember Spuck asked why the water repair and maintenance line item was over budget. Councilmember Spuck expressed his concern that the overage in Water Expenses Section / Repair & Maintenance SVC needs tol be  be complete by February 7,2020.  Financial Report:  addressed in the minutes for future budgeting purposes.  Follow -up on Council Action Items:  No report. Council Comments:  Councilmember Spuck stated the Sewer Line Steering Committee was a truly remarkable group. Councilmember Oswald wants to see the old and new wording when the council gets the new Town code. She stated the Onancock Fire Department banquet was very nice and thanked them fori inviting the Town Council. She asked that the Fire Department be invited to a meeting to share with the public a short film that shows how they respond when called. Councilmember Krause thanked everyone for their hard work on the wastewater treatment  project.  4    Councilmember Marino agreed and stated shel had attended many oft the meetings and was very impressed with the intelligence oft the group and the time they puti in to reach a very researched  data-driven product. Closed Session:  Councilmember Krause made ai motion that Town Council convene a Closed Meeting for the purpose of holding a discussion ofthe personnel, pursuant to Section 2.2-3711(A)(1) ofthe Code ofVirginia of 1950, as amended. Councilmember Marino seconded. the motion. The motion  passed with a unanimous voice vote. Closed session started at 8:45P.M.  Councilmember Krause made a motion that the Town Council reconvene in Open. Meeting, and that ai roll call vote be taken and recorded. on this motion sO that each. member who votes in favor shall, thereby, certify compliance with all ofthe matters identified in Section 2.2-3712 (D) ofthe Code of Virginia of1 1950, as amended. Councilmember Bloxom seconded the motion.  Roll Call Vote Bloxom Krause Oswald  NO NO NO  Marino Burger Spuck  Open session reconvened at 9:28 P.M.  Adjourn:  Councilmember Bloxom made a motion to adjourn. Councilmember Marino seconded the  motion. The motion passed with a unanimous voice vote.  The meeting adjourned at 9:281 P.M.  Fletcher Fosque, Mayor  Mariellen Mearsheimer, Assistant Deputy Clerk  5    Town of Onancock Town Council Special Meeting February 3, 2020 7:00 p.m.  Callt to Order and Roll Cal!: Fletcher Fosque Joy Marino Ray Burger Matt Spuck  Mayor Fosque called the meeting to order at 7:00 p.m. and roll was called.  ABSENT N/ABSENT ABSENT PRESENTAESEND  Robert Bloxom Catherine Krause Maphis Oswald  ABSENT VABSENT SEN VABSENT  A quorum was established. The Pledge of Allegiance was recited.  Closed Session:  Councilmember Bloxom made ai motion that Town Council convene a Closed Meeting for the purposes of holding a discussion, of the personnel, pursuant to Section 2.2-3711(A)(1) of the Code of the Virginia of 1950, as amended. Councilmember Krause seconded the motion. The motion passed by unanimous  voice vote.  Closed Session began at 7:05 p.m.  Councilmember Bloxom made a motion that Town Council reconvene in Open Meeting, and that a roll call vote shall be taken and recorded on this motion so that each member who votes in favor shall, thereby, certify compliance with all oft the matters identified in Section 2.2-3712(D) oft the Code of  Virginia of 1950, as amended. Councilmember Krause seconded the motion.  Roll Call Vote:  Robert Bloxom Catherine Krause Maphis Oswald  SINO ESNO ESNO  Joy Marino Ray Burger Matt Spuck ABSENT  NO )NO  Open Session reconvened at 78:35 p.m.  Adiourn:  Councilmember Krause made a motion to adjourn. Councilmember Oswald seconded the motion. The  motion passed by unanimous voice vote. The meeting adjourned at 7:36 p.m.  Fletcher Fosque, Mayor  Robert Bloxom, Vice-Mayor  1    HISTORIC ONANCOCK: SCHOOL  Friends of Onancock School Annual Report 2019  The Friends of Onancock School, a! 501(c)(3) non-profit organization, formed in 2006 by a group of concerned citizens to promote the use of the premises of the Historic Onancock School in Onancock, VA, is today a thriving community and cultural campus. In addition, The Friends of Onancock School is undertaking the rehabilitation of the old school building so that it may be preserved as al Historical Landmark and a valuable resource to the Town of The Historic Onancock School is a 99 year old historic building located on 13 acres of land at the tip of the middle branch of Onancock Creek. The grounds include soccer fields, a children's playground, now handicap accessible, nature trail with native plant specimens, picnic tables and open green space. The grounds are open to the public at all times and the building provides studio space and meeting space for public use. The Friends of Onancock School Our Mission: Friends of Onancock School (FOS) is a 501-c(3) non-profit dediçated to strengthening the economic and cultural vitality of the Eastern Shore's diverse community through the rehabilitation of the Historic Onancock School and its adjoining campus. FOS achieves its goals with the support of a broad based and engaged population involved in community: service and recreational activities, the arts, educational programs, and small business  Onancock, it's citizens and visitors.  maintain the grounds and building in order to provide services and benefits to the community.  entrepreneurship initiatives. Highlights from 2019:  Our' Values are: Integrity, Heritage, Enrichment, Diversity and Environment  The Historic Onancock. School, which serves as an arts & community center for the Eastern Shore of Virginia, saw more than 8,800 known visitors to the grounds and building during 2019. We are not able to count the many other  visitors who enjoy the spacious grounds at their leisure. Significant events were as follows:  Following a successful fundraising campaign in late 2018, our community events room was enlarged and Friends of Onancock School partnered with Eastern Shore Chamber of Commerce hosting a successful Business After Hours and ribbon cutting to celebrate the new events room and a second ribbon cutting for The Friends of Onancock School held several successful fundraisers and events that raise awareness of our mission and gather community support. These included Art & Flowers in May, Champagne & Oyster Tasting in November and Holiday Artisan Market in December. We are very happy to partner with OBCA for the Ice Cream Social & Patriotic Concert in July and the Artisans Guild for their Holiday Tour. We also participated in The Waterman's Heritage Museum continues to draw large numbers of visitors on a monthly basis and is a  remodeled in early 2019.  the opening for a new tenant/business, Ten Good Sheep.  Second Fridays/Fab Fridays in Onancock. strongresident in the building.    Many ofourr resident artists participate in OBCA'sSecond Friday Art' Walk with open studios and special events. Several artists also held additional open house and workshop events in their studios during they year. Many organrationsthoughout the Shore continue to use the grounds to sponsor walks, runs and bike-a-thons The Eastern Shore Soccer League used the soccer fields for both Spring and Fall Leagues. The soccer fields Friends of Onançock School participated in Give Local 757, an online regional local Giving Day, in May. The grounds were enjoyed by children and families using the playground and soccer fields, walkers enjoying the nature trail and observation deck, golfers practicing their putting, visitors who came for Geo-caching, bird watching, studying Eastern Shore native plantings and owners who brought their dogs for a place to train and Thel building hosted dozens of meetings, classes and workshops, including Master Naturalists 10v week training, several Eastern Shore Garden Club meetings, Onancock Market meetings, A.L.L. Floral design workshops and Yoga classes and the legal Aid Justice Center held their pro-bono legal counseling for the underserved citizens on the Eastern Shore that included a family day, soccer match and dinner. Migrant Head Start Training held a 8v week training course and several family gatherings and HOS was the Accomack County Democratic We were fortunate to receive the services of YouthWorks volunteers for 3 weeks to help us complete the painting to the interior of our building and work on landscaping chores. We also completed a 3 year endeavor  to benefit local non-profits. Such as: MS Walk for Babies and Walk for the Animals.  again hosted the Paul Nolz Summer Camp.  exercise.  headquarters for 3 months.  to repair and paint the exterior of the building with the aid of OBCA funding.  Organizational Highlights:  Staffing: In 2018, a full time Executive Director was named. We continue to increase usage of building and grounds with Special Event rentals and maintain 95-100% leased studio rentals. Both of these rentals Website and Social Media and Memberships: Our website has been updated allowing us to provide better information on events held on the school grounds as well as upcoming events for visitors to the site. Visitors to our website SISIESSSR have increased 36% in the past 18 months. Our Facebook presence has grown providing an additional platform to communicate with the community. Both website and Facebook analytics show a significant increase, growing annually, over previous years. We also maintain a presence on many local and regional websites, and calendars ie: esvatourism.org, virginia.org and the artisanscenterohvirgns. org., esvachamber.org, and Onancock.com and Onancock.org. Historic Onancock School is a Trail Member of ACV, and member of our Chamber of Commerce and Onancock Business & Civic Association, Eastern Shore's Own, Eastern Shore of Virginia Historical Society, the Artisans Guild of the Conservation: The Eastern Shore Master Naturalists continue to maintain and monitor the Nature Trail on the grounds oft the school along Onancock Creek. The informational signage on the trail and observation deck allow visitors to enjoy the beauty of the grounds, flora and fauna of our town. The trail is handicap Strategic Plan: The Board of Directors continue to focus on our Strategic Plan 2018-2021. This plan guides our efforts toi improve the building and open spaces and to increase the value of the Historic Onancock School as a cultural and  provide a major portion of our revenues.  Eastern Shore and Eastern Shore Art League.  accessible.  community center.    Community Benefit  Friends of Onancock School (FOS) provides vital, long term community benefit to the citizens of the Eastern Shore through the school & its grounds. In executing our mission as a community & cultural center, FOS routinely hosts or Community Improvement - Many non-profit groups from the Eastern Shore use the building and grounds for fundraising events to benefit the community. These include: Run for the Animals, March for Babies, Multiple Sclerosis Bike Ride and the CBES Bike Ride. In addition, the school building provides meeting space for community meetings and the grounds are available to the community for their use at all times.  supports various activities of local organizationsin including nonprofits. Sample activities include:  Museums = The Waterman's Heritage Museum is located in the Historic Onancock School. The building also houses the Historic Onancock School Museum which includes artifacts and memorabilia from the past 90 years. Presently we are creating a space to display more OHS memorabilia for our 100th anniversary in 2021. Performing Arts, Culture and Humanities - The building is home to 16 artists & artisans in residence, plus the 140 member ES Art League and the Accomack CommUnity Band. Many special events have featured local musicians, artists and performers. We host a spring Student Art Show. Studios are open to the public for events, open houses, receptions and for Second Friday Art Walks. Artist studios are also available by appointment. Education - The Eastern Shore Master Naturalists conduct training courses in the building. Workshops are held by artists and potters ini their studios. Events are held on the grounds and the Nature Trail to educate the community about conserving our natural resources. Legal Aid Justice Center of Virginia holds workshops and meetings for the Hispanic community to advise and educate on legal matters and ES Migrant Head Start held Child and Youth Development, Recreation and Sports The soccer grounds are the home for the Accomack Soccer League held in spring and fall, as well as the Paul Nolz soccer camp. The Cub Scouts hold a week long day camp for educational and experiential activity for youngsters. With United Way funding, a portion of the children's playground has been equipped with a swing for handicap access and safe, recycled rubber mulch. The grounds are available to the community at all times, dawn to dusk, providing space for socializing, walking, Conservation, Environmental Beautification, and Horticulture, Environmental Conservation or Preservation- = FOS partners with the Eastern Shore Master Naturalists and the Chesapeake Bay Foundation to plant and maintain native trees and plants to conserve our shoreline and grounds. A Nature Trail provides conservation and beauty and a Riparian Buffer has been planted on the grounds to helpi improve the water quality of the creek. An Eagle Scout project resulted in a rain garden on the north lawn which controls runoff from the building roof and adds beauty to the grounds. A-N PDC: selected the grounds of FOS as a site for a Shore Big tree planting, Historical Preservation - The mission of the Friends of Onancock School is to rehabilitate the school building and preserve this 99 year old structure to serve as a community center for the Eastern Shore. Following on funding from a' Virginia Department of Housing & Community Development planning grant in 2013, we continue to work  classes, training and social functions.  playing, geo-caching, and general exercise benefitting a healthy lifestyle.  a program shore-wide to plant legacy trees that will last for centuries.  on the adaptive rehabilitation process of the school building.    The building provides a venue for small indoor events such as gala's, parties, exhibits, lectures or mini concerts.  Examples are: Artisan Guild Open Studio (ESAL) Shows & Art Presentations Residents Art Shows/Open Studios Waterman'sMuseum visitors Second Friday Art Stroll events  Nov: 2019 Jan-Nov 2019 throughout year weekends/yearly April--Dec2019  400+ attendees 350attendees 250 visitors 300 visitors 500 visitors 65 visitors 1,290+ visitors 350visitors 600+ visitors 300+ attendees  ES Chamber of Commerce Bus. After Hours May 2019 Private, parties, reunions, & gatherings FOS Fundraisers & events Artisan Market at ES garden Tour Holiday Artisan Market  throughout year throughout year May 2019 Dec 2019  Approximate number of people served: 4,420  The building also serves as studio space for individual artists, a table tennis club, personal training gym, space  for non-profits, museum space as well as rehearsal space. Examples include:  Eastern Shore CommUnity Band weekly rehearsals  20 members 140+ members 16artists/artisans studios 25 members 1 member each 1member 4members 30+ members  Eastern Shore. Art League Resident Artists  Recreational organization, E.S. table Tennis Club 2small entrepreneurs; boutique & event planner  Landscape Architect Waterman's Heritage Museum Personal Training Gym  The grounds and building provide a venue for large outdoor events, runs, concerts, bike rides, etc. Many of these events are: sponsored byl local non-profits as fundraisers to benefit their organizations. Host nonprofits pay us ar reduced  fee for rental. Examples include: Run for the Animals March for Babies Cub Scout Camp  April 2019 May 2019 July2019 Sept 2019 August 2019  250attendees 300attendees 40 campersx5 days 175 players 100 attendees  Legal Aid. Justice Ctr Meeting/Tourney RCEC Free Movie Under the Stars    The building contains al large main events room and several smaller rooms that provide space for meetings/classes for  many local groups and organizations. Examples include:  Christmas Homes Tour Reception Onancock Market Vendor Meeting A.L.L. Classes Art/Pottery classes Accomack County Democratic Party Beekeepers Guild ofE.S. Delmarva Council of Boy Scouts America Master Naturalist Class Garden Club ofES Univ. Connecticut Wetlands Research VA DEQ Permit meetings ESTraining & Consulting (ESTACI) Yoga classes East Coast Migrant Head Start  Nov 2019 April 2019 Spring & Fall throughout year Aug-November 8times/year July 2019 Sept = Nov2019 May 2019 June 2019 April & Dec August 2019 weekly 30 weeks/yr April-June 2019  15 attendees 20 attendees 200 attendees 250 ++ visitors 30+ attendees 20 visitors 30 per class/x10 wks) 50 attendees 45 attendees 170+attendees 50attendees 12-attendees/weeky 320 attendees  50+ students  Ina addition to the services provided to the community! listed above, the Historic Onancock. School hosts several  Programs on an annual basis. These programs benefit the youth of our community and provide for conservation and  beautification of our natural resources. Eastern Shore Soccer League Paul Nolz soccer camp  May-June & Sept-Nov 2019 approx. 700a attendees  Aug 2019  100 campers  Eastern Shore Master Naturalists Nature Trail maintenance approx. 4volunteers Line up and organization for town sponsored St Patrick's Parade and Christmas Parade Partnering with OBCA for the. July 3 Ice Cream Social & Patriotic Concert  Approximate number of people served through Programs: 2,900+  There are uncounted hundreds of visitors to our open grounds to use the playground, picnic, plays soccer, disc We also have a dedicated team of volunteers who logged over: 1,800 hours on projects, large & small in the building  golf, walk dogs, enjoy the nature trail and observation deck.  and on the grounds in 2019.    ORIC ONANCOCK  Historic Onancock School  Annual Report 2019 - Executive Summary  The Friends of Onancock: School are committed to establishing the Historic Onancock: School and the 13 acre grounds as a vital and vibrant cultural and community center to benefit the Town of Onancock and the citizens of the entire Eastern Shore of Virginia. This report summarizes the major initiatives and accomplishments of the organization during 2019.  Strategic Plan  The Board of Directors continue to focus on our Strategic Plan 2018-2021 completed in late 2017. This plan guides our efforts to improve the building and open spaces and to increase the value oft the Historic Onancock: School as a cultural  and community center. The Goals are as follows:  Continue to improve the building and open space oft the Historic Onancock: School Ensure sufficient income to cover operational expenses and to increase contingeny/captalfunds Establish an identity which will capture the essence of who we are and what we do  Increase the usage of the building space and open space.  Building and Open Space Improvements:  Early 2019: saw a complete remodel of the community events room. The ceiling, lighting, and floor were replaced and The painting and repairs to exterior trim, doorsand all porches has been completed. Improvements continue on the Painting of the entire interior of the building has been completed, there is now a directory of tenants with room ID'sin Using the Engineering Study recommendations, improvements continue to be made to interior and exterior spaces. Plans are underway to install an ADA Vertical Platform Wheelchair Lift through grant funding and a capital campaign. Additional ADA rubber mulch will be added to the play space using funds from United' Way of the Eastern Shore. Revenues of $101.7K. Includes $53.8K in studio rentals, $18.8K in fundraising income, $10.1K in Special Event income Expenses of $130.9K, including $38.2.0i in building maintenance, facilities improvements and enhancements, $39.8i in Net Income of $-28.5K reflects $25.8K income from 2018 for main room remodel and unused grant funds, plus  upgraded and the room: size increased to accommodate more rentals and use. roof. Several rental spaces have been improved on both upper and lower level. place. Lighting has been upgraded to LED in most of the building for maximum efficiency.  We have begun to prepare the Home Economics cottage for reuse.  Financials:  and $13.9K in donations and grant income. payroll expenses and $16.7K in utilities costs.  extensive facilities repairs completed. Bank balances of $63.9K at end of2 2019.  Building and Grounds Use:  100% of first floor studios rented; 95% of lower level rented. during 2019. Countless others use the grounds at their leisure.  Ine excess of 8,800 people visited or attended functions on the grounds or in the Historic Onançock School building  Organization Development: Looking Ahead in 2020:  Several new directors were added to the Board  Completion and celebration of LoveWorks in Onancock Capital Campaign to ensure complete ADA accessibility to HOS    10:06A AM 01/15/20 Cash Basis  Friends of Onancock School Balance Sheet As of December: 31, 2019  Dec: 31,19  ASSETS Current Assets Checking/Savings Shore United Bank. -Money Market SunTrust Checking. Operations Total Checking/Savings Other Current Assets Contra AR Total Other Current Assets Total Current Assets Fixed Assets Buildings Accum Deprec Building Buildings Other Total Buildings Playground Equipment Accum Deprec Playground Playground Equipment-C Other Total Playground Equipment Computer Accum Depr Computer- Other Total Computer Land improvements Accum Deprl Land Improvements Land Improvements Other Total LandI mprovements Leasehold improvements Accum Depr Leasehold Impr Leasehold Improvements Other Total Leasehold improvements Office Equipment Accum Depr Office Equip Office Equipment- Other Total Office Equipment Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities VAI Withholding Liability 941 Liability Total Other Current Liabilities Total Current Liabilities Total Liabilities  54,667.86 9,295.97 63,963.83 320.00 320.00 64,283.83 -3,604.16 43.213.02 39,608.86 -416.20 1,763.99 1,347.79 -1,271.52 1,271.52 -2,238.88 5,970.13 3,731.25 -533.02 2,380.00 1,846.98 -1.612.07 2,381.01  0.00  768.94 47,303.82 111,587.65  342.00 3,790.19 4,132.19 4,132.19 4,132.19  Page 1    10:06 AM 01/15/20 Cash Basis  Friends of Onancock School Balance Sheet As of December: 31, 2019  Dec 31,19  Equity Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY  136,041.30 -28,585.84 107,455.46 111,587.65  Page2 2    3:23PM 01/21/20 Cash Basis  Friends of Onancock School Profit & Loss YTD Comparison  December 2019  Dec1 19  Jan- Dec 19  Ordinary! IncomelExpense Income OBCA-Lecture Series 2020 United Way Insurance Claim Capital Donation Handicap Accessibility Fund Main Room remodel Total Capital Donation Contributions and Support Fundraising Income Lockers tol Memorabilia Project Artisan Market Wine Tasting Rug & Yard Sale Champagne & Oyster Tasting Give Local 757 Membership Dues Income Total Fundraising! Income Rental Income Special Event Income Total Income Gross Profit Expense United Way Project Expenses Bank Charges Building Mainenance Capital Expense Main Room Remodel Total Capital Expense Dues & Subscriptions Expense Education and Training Equipment Rental and Maintenanc Façilities Improvements Exterior Painting (OBCA $6000) Façilitles Improvements - Other Total Facilities improvements Fundraiser Expense Speakeasy Event Donor Appreciation Artisan Market Second Friday Event Wine Tasting Class Champagne and Oyster Tasting Membership Drive Expenses Fundraiser Expense- Other Total Fundraiser Expense  0.00 0.00 0.00 0.00 0.00 0.00 250.00 -96.81 55.00 0.00 0.00 0.00 0,00 0.00 -41.81 3,945.00 225.00 4.378.19 4,378.19 0.00 0.00 211.43 0.00 0.00 0.00 19.74 0.00 0.00 -1,737.96 -1,737.96 175.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 175.00  1,800.00 1,756.33 0.00 500.00 853.95 1,353.95 13,986.63 1,419.71 285.00 2,986.09 750.00 9,638.47 398.06 3,396.22 18,873.55 53,847.50 10,171.35 101,789.31 101,789.31 1,113.63 13.00 2,935.91 15,087.88 15,087.88 218.00 19.74 150.00 10,000.00 13,096.80 23,096.80 175.00 972.44 101.85 131.44 1,776.01 3.519.73 338.84 30.21 7,045.52  Page 1    3:23PM 01/21/20 Cash Basis  Friends of Onancock School Profit & Loss YTD Comparison  December 2019  Dec 19 0.00 0.00 2,170.00 87.66 250.00 0.00 533.50 0.00 3,218.00 254.90 1.15 0.00 0.00 5.49 0.00 1,691.82 99.00 6,979.73 -2,601.54 13.10 13.10 13.10 -2,588.44  Jan-D Dec 19 57.76 3,663.98 3.004.00 701.67 3,000.00 822.50 2,414.05 1,983.79 39,856.18 6,996.86 148.15 400.00 125.00 64.53 -216.34 16,709.81 1,527.00 130,939.42 -29,150.11 564.27 564.27 564.27 -28,585.84  Grant and Contract Expense Grounds Maintenance Expense Insurance Expense Janitorial Supplies Janitoriall labor Legal & Professional Fees Marketing Expense Office Supplies Expense Payroll Payroll Taxes FOS Postage and Delivery Renta! Deposit Refund Special Event Refund Telephone Travel Utilities Website Total Expense Net Ordinary Income Other Income/Expense Other Income Interest income Total Other Income Net Other Income Net! Income  Page2    Proposed2 2020B Budget INCOME OPERATING BUDGET Proposed2 2020 United Way UnitedWay ands Support Challenge Fundraisingk Income Events Sponsorships Locken Project Winel Tasting Champagne ando Oysters Dues New Events Interest LateF Fee Mis Income OBCA Studio Rental Relumedo Check Charges SpeclalE Events( (RoomR Rentais) TOTALW INCOME EXPENSES Bank Charges HomeE Ec Cotlagel Rehab Building Maintenance Duesa ands Subscriptions Education andT Training Faciltesk Improvement- General Faciltiesk Improvement. Unkted Way Facilinies improvement- OBCA Faciitiesk Improvement- Lockers FundraisingE Expenses FundraisingE Events Membership Drive Granta ando ContractE Expense Grounds Maintenance Insurance Janitorial Supplies Labor License and Corporate Fees Marketing Expense Office wpiPainyapacden Payrall PayrollT Taxes- FOS Postage andOellvery Studio Rental DeposkR Refund SpecialE Event Expenses (Community Travel Telephone Unilities Websie Oevelopment andM Maintenance TOTALE EXPENSES NETW INCOME.  Approveda al1 12.52019BODMig  Notes $1250 $842 designated forp playground $15000 $20000 $5000 $2000 $10000 $3500 $15000 $250 $52600 $12000 $137242 $6000 HVAC. rool.k interior fnishes $3000 $600 5200 $1285 playground $1040 511600 $400 $100 $5000 $3200 $1000 $3000 $800 $50 $2000 $2000 $40000 $4000 $200 $400 $70 $16500 $2000 $134645 $2597  $30200 rooll 10,000, guiters 4,000, HVAC4 4untsi 11,200, $5000p general  BUDGET  INCOME- CAPITALE BUDGET Handicap AccessibilkyF Fund HandicapA Accessiblity Fund Grantk Income TOTALI INCOME EXPENSES- CAPITALE BUDGET Faciities improvement. Handicap TOTAL EXPENSES NETINCOME- CAPITALE BUDGET  $23000 Donations $2000 UnitedV Way $50000 Easterns Shore $75000.00  Foundation-  access.  $750003 30,000e elevatoc: 30,000- installation; 15,000  $75000.00 $0.00    Background Information about Dog Parks  Typical Dog Park Rules (compiled from a survey of rules from a number of dog parks currently in  operation)  All dogs using the dog park must display a current dog license and proof of vaccination. All dogs over thirty pounds must use the large dog area, and they are not permitted in the  All dogs using the dog park must be at least four months old. Dogs thirty pounds or less must use the small dog area. Dog handlers must be sixteen years old or older. Dog park gates must be securely closed at all times.  small dog area.  Dog handlers must remain inside the dog park with their dog at all times. Dog handlers must be in control and in visual contact of their dogs at all times. Handlers must follow the double gate protocol when entering and leaving the dog park. Children seven years old and younger are not allowed in the dog park. Children older than 7 and less than 16 must be accompanied by a responsible parent or other Dog handlers must clean up after their dog, and dispose of dog waste in the designated  responsible adult. receptacles. dog when required. the dog park.  Dogs in heat are not allowed in the dog park.  Dogs must be on leash when entering and leaving the dog park.  Handlers must always carry a leash inside the dog park to impose immediate control over their Dogs exhibiting aggressive behavior must leave the dog park at the first sign of aggression; a dog consistently exhibiting aggressive behavior on multiple visits is permanently banned from  Dogs that bark continuously must be removed from the dog park. Handlers must replace divots and fill any holes caused by their dog. No animals other than dogs are permitted in the dog park. Professional dog trainers may not conduct business in the dog park. Glass containers are not permitted in the dog park. Dog grooming is not permitted in the dog park.  Ahandler is limited to two dogs both of which must remain in the same area of the dog park.  The dog park is a smoke free zone.  No food is permitted in the dog park with the exception of small dog training treats. Any dog bite to a human or to another dog must be reported immediately to the Chincoteague Police Department and to 911 should a person require immediate medical attention, and parties involved may not leave the area until the police and EMTs (if summoned) arrive. Violations of dog park rules may incur fines, revocation of dog park access or other punitive Incident reports will be available at the entrance, and dog park users are encouraged to report any infraction of the rules or any questionable behavior to the town manager. Handlers bringing their dogs to the unleashed area understand that they are doing so at their Dog handlers and the dog owners, and not the (Town of Chincoteague), are fully responsible for  measures.  own risk.  any damage or injury caused by their dogs while using the dog park.    Typical Dog Park Fees Ocean City,MD Resident Non-Resident  Annual Pass $50 ($5 for each additional dog) Half Year Pass $30.00 (After. July 1st) Annual Pass $100 ($5 for each additional dog) Half Year Pass $60.00 (after July 1st) Seven Day Access Pass $15.00 ($5 for each additional dog)  One Day Pass $5.00 per dog All get wallet-size cards. Residents Non-Residents  Virginia Beach A single permit is good for all four Virginia Beach dog parks.  Annual use permit: $15 per dog Registrant is given a wallet-sized dog park pass. Annual use permit - $20 per dog Registrant is given a wallet-sized dog park pass.  Note: The website gives no information about daily or weekly use permits.  Chesapeake, VA- A single permit is good for all four Chesapeake dog parks.  Residents and Non-Residents  Annual use permit $10 per dog Registrants get a collar tag Daily use permit Resident and Non-Resident Registrant is given a card.  $5  Ann Arbor. MI  Resident and Non-Resident  Annual use permit - $50 ($35 if dog is spayed or neutered)  Each additional dog -$10 ($5 if dog is spayed or neutered)  Registrant is given a collar tag.  Note Fee cycle is based on a calendar year fee for permits issues after June 1a are Note: The website gives no information about daily or weekly use permits.  halved.  Minneapolis, MN Residents Non-Residents  Annual use permit: First dog $35, additional dogs $25 Registrant is given a wallet-sized permit to carry. Annual use permit: First dog $60, additional dogs $35 Registrant is given a wallet-sized permit to carry. Registrant is given a wallet-sized permit to carry.  Daily use permit Resident and no-resident  $5    2019 Dog Park Permit Expires: 04/15/20 Rables Vac. Expiration:  Assumption of Risk and Release Agreement 1,form myself, named! here asa patron and/or participant inal Town of Chincoteague, Inc. facility and/or program, ama aware ofthe possibility of accidental or other physicali injuryt that mayb befallr mec or my dog during use oft the facility, equipment: and/or program conducted by the Town,i including programs sponsored by other agencies. Idol hereby assume the risks ofp possible accidenta! injuries that lor my dog mays suffer while utilizing the Town of Chincoteague, lnc Dog Park facility and/orp programs and release from any and alll liability ofc cause ofa action the Town of Chincoteague, Inc., its employces and volunteers. Also, lhereby agreet tof follow allt the rules and regulations established by the Town  Owner:_ Address_ Dog Type & Description: s35-Amnual Fee Oss-I Dog #2  ofChincoteague, Inc. Signature:  s15-WeklyF Fee  Proofo ofCurrent Rables Shot Date:  CHINCO  2019  Assumption of Risk and Release Agreement Lfore myself, named here asa patron and/orp participant ina Town of Chincoteague, Inc facility and/or program, ama aware oft the program conducted by the Town, including programs sponsored by other agencies. Ido hereby assume the risks ofp possible accidental injuries that lor my dog may suffer whileu ulilizing the Town of Chincoteague, Inc Dog Park facility and/orp programs and release from any and all liability ofc caused ofaction the Town of Chincoteague, Inc, its employces and volunteers. Also, Ihereby agree tof follow allt the rules and regulations esiablished by the Town ofChincotcague. Inc. possibility of accidental or other physical injury that may befall me or my dog during use ofthe facility,  Dog Park WEEKLY Permit Expires: Rabies Vac. Expiration:  Owner: Address_ Dog Type & Description: Os35-A Annual Fee $5-Dog #2  equipment and/or Signature:  Osis-Weekly Fee  Proof of Current Rabies Shot Date:    Town of Chincoteague, Inc. Dog Park Rules and Etiquette:  Dog park will be open from Dawn to Dusk.  All dogs using the dog park must display a current dog license All dogs using the dog park must be at least 4 months old All dogs over 30 pounds must use thc large dog area and are Dogs 30 pounds or less must use the small dog area. Dog handlers must reman inside the dog park with their dog at Dog handlers must be 16 years old or older. Dog handlers must be in control and in visual contact with ther Handlers must follow the double gate protocol when entering Dog park gates must be securely closed at all times Children 7 years old and younger are not allowed in the dog Children older than 7 and less than 16 must be accompanied by Dog handlers must clean up after their dog and dispose of dog Dogs must be on a leash when entering and lcaving the dog Handlers must always carry a leash inside the dog park to impose immediate control over their dog when required, Dogs exhibiting aggressive behavior must leave the dog. park at the firsl sign of aggression; a dog consistently exhibiting aggressive behavior on multiple visits is permanently banned Dogs that bark continuously must be removed from the dog  and proof of vaccination  NOT permitted in the small dog area.  all times.  dog at all limes. and leaving the dog park.  park.  aresponsible parent or adult.  Dogs In heat are not allowed in the dog park. waste in the designated receptacles  park.  from the dog park. park.    Handlers must replace divots and fill any holes caused by their AH handler IS limited to 2 dogs. both of which must remain in the No animals other than dogs are permitted in the dog park. Professional dog trainers may not conduct business in the dog Glass containers are not permitted in the dog park. Dog grooming IS not permitted in the dog park. No food IS permitted mn the dog park with the exception of smali Any dog bite to a human or to another dog must be reported immediately to the Chincoteague Police Department and to 911 should a person requre immediate medical attention. and parties involved may not leavo the area untif the police and EMS Violations of dog park rules may incur lines, revocation of dog Incident reports will be available at the entrance and dog park users are encouraged to report any infraction of the rules or any questionable bchavior to the Chincoteague Police Department: Handlers bring their dogs to the unleashed area understanding that they are doing sO at their own risk. Dog handlers and the dog Owners. and not the Town of Chincoteague. are fully responsible for any damage or injury caused by their dogs while using the dog park.  dog.  same area of the dog park. The dog park IS a smoke frec zone.  park  dog training treats  (ifs summoned) arnve.  park access or other punitive measures.  A  Town Oifice 757-336-6519 Chincotengue Police Department 757-336-3155    Dog Parks Rules  Dog Park willl be open from Dawn to Dusk.  All dogs using the dog park must display a current dog license and proof of vaccination. All dogs over thirty pounds must use the large dog area, and they are: not permitted in the small  All dogs using the dog park must be at least four months old. Dogs thirty pounds or less must use the small dog area. Dog handlers must be sixteen years old or older. Dog park gates must be securely closed at all times.  dog area.  Dog handlers must remain inside the dog park with their dog at all times. Dog handlers must be in control and in visual contact of their dogs at all times. Handlers must follow the double gate protocol when entering and leaving the dog park. Children seven years old and younger are not allowed in the dog park. Children older than 7 and less than 16 must be accompanied by a responsible parent or other Dog handlers must clean up after their dog, and dispose of dog waste in the designated  responsible adult. receptacles.  Dogs in heat are not allowed in the dog park.  Dogs must be on leash when entering and leaving the dog park.  Handlers must always carry a leash inside the dog park to impose immediate control over their Dogs exhibiting aggressive behavior must leave the dog park at the first sign of aggression; a dog consistently exhibiting aggressive behavior on multiple visits is permanently banned from the dog  dog when required.  park.  Dogs that bark continuously must be removed from the dog park. Handlers must replace divots and fill any holes caused by their dog. No animals other than dogs are permitted in the dog park. Professional dog trainers may not conduct business in the dog park. Glass containers are not permitted in the dog park. Dog grooming is not permitted in the dog park.  A handler is limited to two dogs both of which must remain in the same area oft the dog park.  The dog park is a smoke free zone.  No food is permitted in the dog park with the exception ofs small dog training treats. Any dog bite to a human or to another dog must be reported immediately to the Chincoteague Police Department and to 911 should a person require immediate medical attention, and parties involved may not leave the area until the police and EMTs (if summoned) arrive. Violations of dog park rules may incur fines, revocation of dog park access or other punitive Incident reports will be available at the entrance, and dog park users are ençouraged to report any infraction oft the rules or any questionable behavior to the Chinçoteague Police Department. Handlers bringing their dogs to the unleashed area understand that they are doing sO at their own  measures.  risk.    Dog handlers and the dog owners, and not the (Town of Chincoteague), are fully responsible for Fee for use oft the park would be $35/year and $15/week, with a cost of $5 for additional dogs. The fee would be administratively similar to boat ramp user fees in that it would be assessed in April ofe each year, and no prorations would be applied for a portion oft the year.  any damage or injury caused by their dogs while using the dog park.    Town Manager's Report February 24, 2020  Business License Renewals St.Patrick's Parade  Business license renewals were mailed out. 2020 business licenses are due by April 30, 2020.  Final preparations are being made for the St. Patrick's parade scheduled for March 15 at2:00 p.m.  Tree Grant Proposal  The Town was awarded a grant in the amount of $4,400 for the Virginia Trees for Clean Water proposal that includes tree plantings for the Outlaw Building property. The tree plantings must be completed by  December 31, 2020. VPA Grant Appliçation the wharfparking lot. Northeast Section Project  T. Lee Byrd and Fletcher Fosque provided a presentation to the Virginia Port Authority on February 11, 2020 in Norfolk. The application includes repairs to the wharf ramp and duckbills to reduce flooding in  All of the requirements for eligibility for a $40,000 Community Development Block Grant Planning Grant have been completed. The requirements included a public meeting, a window housing survey and an infrastructure assessment. The next step will be for the Northeast Section management team to develop a list of improvements for thel Northeast Section based on information gathered from the public meeting and  surveys.    Town of Onancock  January 2020 Financial Report Highlights  Transient occupancy tax collections are down. 4th Quarter submissions were due. January 31, 2020. No one has submitted 4th quarter to date. Letters will be going out to these businesses Cellular tax collections are also down. Submissions from the state have been less this fiscal year  Thursday, February 20th. than anticipated.        600 a  88  188 388688  &&  o    s  1  888 8888 &88 e 8  8    8888    8  - 3  j      AS8  :6  ::88  30s    68 n B8 85 & E88  2  3    60  0    a  -  00 10  - -    0 16 i 6 * S83  4 6  38        Town ofOnancock Town Council Action Items February 24, 2020 Town Council Meeting  Action item dog park.  Outcome  Contact insurance carrier regarding creation of  VRSA sent the town some information regarding starting dog park. That information isi included in the packet. VRSA emphasized the importance of signage. isu unrelated to clerical error for the trash revenue. That error was corrected in last year's budget and reflected in current report. This current line item is related to the VDOT reimbursement for the water line under Mt. Prospect Bridge. VDOT has since reimbursed  Add note about $117,000 line item under sewer Upon further review, this $117,000 line item  repairs.  the Town.