Town Council: Bob Bloxom Ray Burger Thelma Gillespie Catherine Krause Marino Joy Maphis Oswald  Mayor: Fletcher Fosque Town Manager: Matt Spuck  ONANCOCK it Love it VIRGINIA FOUNDED1 1680 Town of Onancock Town Council Meeting December 21, 2020a at7:00p p.m.  15 North: Street Onancock, VA: 23417 757-787-3363 www.Onancock.com  Live  THIS ISAI VIRTUAL MEETING - NO IMKPERSONATTENDANCE  Topic: Town Council - Dec. 21, 2020  Time: Dec 21, 2020 07:00 PM Eastern Time (US and Canada)  Join Zoom Meeting  tps//1502web.zoomus/8557647029Pwd-SORPNNFDZA3MAZNaWUyalhleuZzdz09  Meeting ID: 85876470289 Passcode: 037409 Or by Telephone at  1-301-715 8592 Meeting ID 8587647 0289# Passcode 037409#  Agenda  1. Call to order and roll call 2. Pledge of Allegiance  3. Consideration and approval of meeting minute from: a. November 23, 2020Town Council meeting b. November 30, 2020 Public Hearing  4. Public Business: 5. Public comment 6. Committee Reports:  a. Motion to accept donation of 85A-2-9-28 and 85A-4-A-8  a. HRSD (Bob Bloxom) b. Waterfront (Bob Bloxom) Planning Commission (Bob Bloxom) d. Personnel (Catherine Krause) e. Strategic Planning (Fletcher Fosque)  7. Mayor's report 8. Town Manager'sreport 9. Council comments 10. Closed session (if required) 11. Adjourn    Town of Onancock Town Council Meeting Virtually November 23, 2020 7:00 p.m.  Call to Order and Roll Call:  Mayor Fosque called the meeting to order at 7:00 p.m. and roll was called. Mayor Fletcher Fosque and Councilmembers Catherine Krause, Joy Marino, Ray Burger, Maphis Oswald and Thelma Gillespie were present. Councilmember Robert Bloxom was absent. Ar majority of members were present, and a  quorum was established. The Pledge of Allegiance was recited.  Consideration and Approval of the October 26, 2020 Town Council Meeting Minutes: Mayor Fosque asked for a motion to discuss the minutes. Councilmember Oswald made a motion to approve the minutes. Councilmember Krause seconded the motion. Mayor Fosque asked fora any Councilmember Oswald stated that the discussion on page five regarding allowing boaters to tie up in empty slips for free for four hours reads like the town will require that they physically leave a credit card behind to utilize a slip for this purpose which is not the case. Mr. Spuck clarified that they will be required to give the wharf staff a credit card number which will then be entered into the town's marina management software, but the physical card will stay with the boater. Mr. Spuck suggested that the sentence be adjusted that say, "Mr. Spuck explained that after four hours we would charge the Councilmember Oswald also expressed concern with how Councilmember Gillespie's comment on page sixi is stated. Councilmember Oswald clarified that Councilmember Gillespie's commented on the need future lighting of the newly planted bushes is because of potential nefarious acts behind the grown bushes but the sentiment of the minutes read that her concern was due to the ascetics of having the Councilmember Oswald also stated that during the public comment section, the minutes need to reflect that thet town was in error and should not have disconnected on the wrong date. Mr. Spuck stated that he would bel happy make the appropriate adjustment so that iti is clearer, suggesting that it be changed tor reflect that while the town attempted to notify all recipients of the error in the date oft the delinquency notices, the town failed to contact this customer and should not have disconnected: services for that reason. It was indeed at town mistake and staff and council apologize to the customer.  changes, corrections, or additions to minutes as submitted.  published hourly rate to rent a slip."  bushes lit.  The corrected minutes were approved unanimously by voice vote.  Public Business:  a. Public Hearing: Regarding Town of Onancock consideration of USDA lending and grant possibilities for the purchase of police vehicles and equipment: Mayor Fosque opened the public hearing at 7:07 p.m. Mr. Spuck shared that Town Council adopted a resolution ofi intent to pursue funding as stated above. The town is required to have al Public Hearing so that residents can comment ont the intent to pursue USDA-Rural Development funds by either loan  1    or grant. Mayor Fosque asked for public comment. None wasreceived. The public hearing was b. Motion to approve revised appropriation of CARES Act funds: Councilmember Oswald made a motion to approve the revised appropriation of CARES Act funds. Councilmember Krause  closed at 7:09 p.m.  seconded the motion.  Mr. Spuck explained that he is asking Town Council to repurpose how the town spends spend its CARES Act allocation. Initially, it was recommended that council appropriate $25,0001 for FFCRA, which is what the town could use to cover the hourly wages of employee required quarantine. Since town: staff have not been required to quarantine, those funds are not being used. Mr. Spuck recommended that council appropriate those funds for thet following: A grant for businesses that were not open in 2019. Unfortunately, businesses that were not open in 2019 did not qualify for the last small business grant that council appropriated. This would give those businesses an opportunity for some additional financial support. Mr. Mr. Spuck also requested the following utility subsidies for low-income residents who have Utility Subsidy 1:t this subsidy would be for those people currently on a payment Utility Subsidy 2: this subsidy is for anyone whose gross income falls at or below 138% of the federal poverty guidelines and has been negatively impacted by COVID-  Spucki is asked council to appropriate $10,0001 for this purpose.  been negatively affected by COVID-19: plan for aj past due water bill.  19.  Mayor Fosque asked, what ifs someone is affected by COVID-19 but does not meet the federal poverty guidelines. Mr. Spuck stressed that clear guidelines need to bei in place andi ifr not enough people qualify under these guidelines then he may come back to council and ask for the Councilmember Oswald asked if Mr. Spuck was asking for discretion on how best to expend the funds. Mr. Spuck stated that hei is not and that applicants for the subsidies need to meet the Councilmember Marino asked how the businesses and residents will find out about the program. Mr. Spuck shared that businesses will not qualify for the utility subsidies and that for the business grant the town will reach out to them individually. The funds for the new business grant will be distributed equally among those that qualify. Mr. Spuck also shared that fort the utility subsidy the town will be reaching out to the local churches and team captains (from the NE Revitalization Project) to hopefully get this information out as quickly as possible. Councilmember Gillespie asked if the town would write al letter that could be passed out. Mr. Spuck shared that town staff will create a flyer to be distributed as well as a notice on Facebook  funds to be repurposed.  guidelines and have express need of thet funds due to COVID-19.  and the town's website.  With out any further discussion, the motion passed by unanimous voice vote.  2    Council Discussion:  a. Onancock Wharf & Marina: 3-Year Plan: Mr. Spuck explained that there is no need for council action at this meeting. Mr. Spuck asked council what they feel is the goal of the wharf. Isitto make money or break even? The assumptions that Mr. Spuck outlined assumed a 10% return to the town's general fund and an investment of 10% for future capital improvements and deferred maintenance costs. Ideally, the wharf would be staffed from 7:30 a.m. to sundown during the boating season which consists of 21 weeks. This willl help the transient boating guests and locals. When calculating the number of slips (13) by the number of weeks in a season, the town has 1,911 slip nights available for rent which would generate $114,700 for the season. There is also a key metric on gas income/expenses, as prices fluctuate. The margin is income less expense. Wages are also critical, especially if we staff from sunup to sundown. What hourly wage is appropriate for part-time staff and how can we manage that staff better? We also need to make sure that the Harbormaster has the staff in place sO that he can manage his time and vaçations better. Mr. Spuck also explained that the town will no longer be charging a credit card fee, there will no longer we a cash discount on fuel. The credit card fees will be absorbed by the town, as the cost of doing business. Advertising costs have also been amped up over thei three-year outlook which is reflective of inflationary costs. Mr. Spuck stressed that the Councilmember Oswald asked fori information on how thet town's marina compares to others. Harbormaster Tanner said that there are al bunch of free publications that are brought to the Councilmember Marino thanked Harbormaster Tanner for doing an excellent job at the wharf. Councilmember Marino also asked ifit is reasonable to project only $87,500 in revenue when the potential is $114,700. Mr. Spuck explained that the research is challenging but that usinga 30ft boat as the average boat size to factor into the equation was on the conservative side. Councilmember Krause thanked Mr. Tanner for working with the kids that have been playingi in the trees at the Kayak Landing, stating that he did a good job getting them to relocate. b. Update on boat ramp renovation permits and project: Mr. T. Lee Byrd gave an update on the project. Mr. Byrd explained that the Accomack County Wetlands Board heard the application request for the rampi project, it was approved unanimously. With the assistance of J.W. Salm, Engineer, Virginia Marine Resource Commission (VMRC) is expected to grant the permit within the next month. If all goes well, time wise, the contractor, Murtech Inc., should' be able to Discuss meeting electronically: Mr. Spuck explained the procedures for public participation while council meets electronically due to COVID-19, stating that to actively participate the viewer must be a part of the Zoom meeting. Ifsomeone is only interested in viewing the  town will not see a 10% returni immediately.  wharf and that we: seem tol be trend.  complete the project before the next boating season.  3    meeting, they may continue to do so through the town's' YouTube channel. Also, people may participate int the Zoom meeting either by video and audio or by audio only. d. Discuss changing the date of the December 28, 2020 Town Council Meeting to December 21, 2020: Mayor Fosque asked for a motion to open the floor up for discussion on1 thisi item. Councilmember Gillespie made a motion to change the December 28, 2020 meeting to December Councilmember Oswald asked why this was up for discussion. Mr. Spuck explained that the currently scheduled meeting falls between Christmas and New Year's, stating that people may  21, 2020. Councilmember Krause: seconded the motion.  be unavailable at that time duet to holiday travel.  With no further discussion, the motion passed by unanimous voice vote.  ITEM NOT ON THE AGENDA - Northeast Section Project: Mr. Spuck explained that the town will be responsible for 5% of the total grant value for this project. The town can apply for up to $1.4 million dollars fori infrastructure needs as well as housing rehabilitation, therefore the town could potentially need to pay out up to $70,000 plus $3,000 for a preliminary engineering report. Mr. Spuck shared that thet town can also look for alternate funding sources for help with Councilmember Marino made a motion to approve the. $3,000 for the preliminary engineering report. Councilmember Gillespie seconded the motion. The motion, passed by unanimous voice  the $70,000.  vote. Public Comment:  Mr. Bill Burnham, OBCA President, shared the Christmas activity schedule with Town Council. The O8CA Christmas Homes Tour has been replaced by a driving tour which will be held on December 12th from 4:00 p.m. - 6:00 p.m. Participating homes will be decorated with the Believe! theme in mind. The tour will begin at the Old Onancock High School. Also, there will be at tree lighting at Ker Place on December 4th, 2020. Twenty have been purchased and decorated byl local businesses which will be on displayat Councilmember Oswald asked if Mr. Burnham had heard about what North Street Playhouse was planning on for the Christmas season. Mr. Burnham shared that they have a press release available Mrs. Carol Vaughn, Eastern Shore Post, shared that the details on the variety show were int the  Ker Place.  online andi that it appears that they will be hosting a virtual variety show.  November 20th edition of the Post. Committee Reports:  a. HRSD, Robert Bloxom: No report.  b. Waterfront Committee, Robert Bloxom: Mr. Byrd shared his thanks for Harbormaster Craig Tanner and Mr. Bill Burnham, sharing that they did a great job this past boating season. Mr. Byrd also thanked Mr. Spuck for working towards gettinga a courtesy car and golf carts for the  4    wharf guests. Mr. Byrd also mentioned that the committee is working on an off-season rate and ifanyone is interested int tying up at the wharf during the off-season that they should contact  Mr.7 Tanner.  I Planning Commission, Robert Bloxom: No meeting. d. Personnel Committee, Catherine Krause: No meeting.  e. Strategic Planning, Fletcher Fosque: No meeting although he did share that the committee has broken the town into: seven sections which will be reviewed individually over the coming months so that the committee can present a thoughtful comprehensive strategic plani to Town  Council. Mayor's Report:  Mayor Fosque thanked OBCA for getting the driving holiday tour together. Mayor Fosque shared that the Christmas lights in town will bet turned on the Wednesday (November 23), stating that due to the increase of COVID-19 cases the public tree lighting which was scheduled for November 26th has been  cancelled.  Town Manager's Report:  Mr.S Spuck highlighted the following items from his report:  Mr. Spuck shared that he is now a commissioner on the Eastern Shore Tourism Commission. Mr. Spuck gave an update on the recodification project, stating that the company has sent him an electronic final version oft the code which council will be voting on, hopefully, in the Mr. Spuck shared that council will be having a Public Hearing on Monday, November 30,to hear public comment on the CDBG Small Business Recovery Assistance program which will Mr. Spuck shared that HRSD plans to visit the town to review planning, staffing, costs, etc. Mr. Spuck shared that there has been al littie back and forth with HRSD in terms of staffing- Mr. Spuck has informally requested HRSD's policies for absorbing the staff of facilities they take over and what happens with the accrued vacation and sick time our employees have  January council meeting. begin at! 5:30 p.m.  banked.  Councilmember Marino complimented Mr. Spuck on the street repair update as well as asked if he would consider adding Warren Street to the list oft town roads to be repaired. Councilmember Marino shared her concern with public health and safety with the current state of Warren Street - citing! large potholes with collected water could become a mosquitol breeding ground. Councilmember Oswald also expressed concern with the trash collection for those residents that put their cans on' Warren Street. Mr. Spuck explained that the garbage truck is too! big to travel down Warren Street and per Davis Disposal's request, the town has asked those residents to take their cans to Meadville Drive so that the truck can easily handle their garbage. Notices were hand-delivered to those residents on Meadville Drive that were placing their cans on Warren Street. Mr. Spuck also shared that he plans on looking into getting Warren Street tar and chipped which will work better for maintaining the integrity oft the street  5    than crush and run. Council Comments:  Mayor Fosque thanked the town staff for getting the Christmas decorations up.  Councilmember Krause updated council on Onancock Main! Street, stating that they are working witha marketing company on rebranding the town. The cost of the rebrand has been paid for through a $7,000g grant that the Onancock Main Street has received. Councilmember Krause shared that they  hope deliverables in early 2021. Closed Session, if needed: None. Adiourn:  Councilmember Krause made a motion to adjourn. Councilmember Marino. seconded the motion. The  motion, passed by unanimous voice vote. The meeting adjourned at 8:38 p.m.  Fletcher Fosque, Mayor  Lisa Fiege, Deputy Clerk    Town Council: Bob Bloxom Ray Burger Thelma Gillespie Catherine Krause Joy Marino Maphis Oswald  Mayor: Fletcher Fosque Town Manager: Matt Spuck  ONANCOCK Live it Love it VIRGINIA FOUNDED1680  15 North: Street Onancock, VA23417 757-787-3363 www.0nancock.com  Town of Onancock Public Hearing - held virtually November 30, 2020, 5:30PM  Minutes  1) Call meeting to order  a) Mayor Fosque called the meeting to order at 5:30 PM b) Mayor Fosque asked Mr. Spuck to call roll: Councilmember Bloxom ii) Councilmember Burger iii) Councilmember Gillespie iv) Councilmember Krause v) Councilmember Marino vi) Counciimember Oswald (1) Aquorum was present  Attended via video Attended via video Absent Attended via video Attended via telephone  Attended via video (arrived at 5:35pm)  2) Mayor Fosque requested a motion to accept the minutes from the public hearing held on November 19, 2020: 4) Mayor Fosque called the public hearing to order and requested Mr. Spuck to open the hearing with a short presentation that explains the purpose for the hearing and certain pertinent background information  a) Moved by Councilmember Bloxom with a proper second by Councilmember Marino  3) The motion passed unanimously, 5-0, without abstention  a) Mr. Spuck shared:  The Virginia Community Development Block Grant (CDBG) program funds local governments to address critical community development needs, including housing, infrastructure, and economic development. This program has been administered byt the Virginia Department and Community Development (DHCD) since 1982. CDBG funds are made available to DHCD by the U.S. Department of Housing and Urban Development In accordance with Section 104(b)(3) of the Housing and Community Development Act of1974, the use of (1) Give maximum feasible priority to activities which will benefit owandmoderateincome families; (3) May: also include activities which are designed to meet other community development needs havinga particular urgency because existing conditions pose a serious and immediate threat to the community. iii) The Virginia CDBG program makes funding available to local governments for planning and implementing community development projects in non-entitlement localities. Each project and activity utilizing CDBG funding must meet at national objective. Projects that do not meet at least one of the three national  (HUD).  CDBG funds meet one of thei following national objectives: (2) Aidi in the prevention or elimination of slums and blight, and;  objectives will not be considered for funding.  1    Town Council: Bob Bloxom Ray Burger Thelma Gillespie Catherine Krause Joy Marino Maphis Oswald  Mayor: Fletcher Fosque Town Manager: Matt. Spuck  ONANCOCK Live it Love it VIRGINIA FOUNDED 1680  15 North. Street Onancock, VA 23417 757-787-3363 www.Ononcock.com  b) The Town of Onancock Town Council authorized the Town Manger to submit an application to DHCD for CDBG funding to meet the national objective of HUD for Urgent Need to help Onancock: small business recovery from C) A copy of the: application and letter ofi interest submitted by Mr. Spuck are available for public review both on d) The purpose of this public hearing is to solicit public input on local community development and housing needs in relation to Community Block Grant (CDBG) funding for a project in our community. Attendees are encouraged i) Five residents attended the hearing and after several attempts to solicit comment, none were made. 5) Motion to adopt resolution for adopt resolution regarding Town's CDBG application for COVID-19 Small Business  the devastating impact of COVID-19.  the website and in hard copy at the Town Hall, located at 15 North Streeti in Onancock.  to also comment on the Town's past use of CDBG funds. e) Mayor Fosque closed the public hearing at 5:42pm  Recovery Assistance grant  a) Moved by Councilmember Gillespie with a proper: second by Councilmember Oswald. a) Moved by Councilmember Oswald with a proper second by Councilmember Burger. a) Moved by Councilmember Oswald with a proper second by Councilmember Gillespie. a) Moved by Councilmember Oswald with a proper second by Councilmember Burger. a) Moved by Councilmember Oswald with a proper: second by Councilmember Bloxom. a) Moved by Councilmember Oswald with a proper: second by Councilmember Gillespie. 11) Mayor Fosque requested a motion to adjourn the Town Council meeting of November 30, 2020 at 5:56pm a) Moved by Councilmember Oswald with a proper second by Councilmember Bloxom  The vote was unanimous, 5-0, with no abstentions. 6) Motion to adopt the Town of Onancock Business and Employment Plan ) The vote was unanimous, 5-0, with no abstentions. 7) Motion to adopt the Town of Onancock Non-Discrimination Policy The vote was unanimous, 5-0, with no abstentions. The vote was unanimous, 5-0, with no abstentions. The vote was unanimous, 5-0, with no abstentions. The vote was unanimous, 5-0, with no abstentions. i) The motion passed unanimously, 5-0, without abstention.  8) Motion to adopt the Town of Onancock. Section 504 Grievance Procedure 9) Motion to adopt the Town of Onancock Handicapped Regulation 10) Motion to adopt the Town of Onancock Fair Housing Certification  2    DOA  SAOSOrE ao  M  3  sas87 SAORAL 215A204A 1503505;  BZAOEI)  JOSE  OMBENOUmMES    Town Council: Bob Bloxom Ray Burger Thelma Gillespie Catherine Krause Joy Marino Maphis Oswald  Mayor: Fletcher Fosque Town Manager: Matt Spuck  ONANCOCK Live it Love it VIRGINIA FOUNDED 1680 Town Manager Report Period Ended 12/9/20 Town Administration  15 North: Street Onancock, VA23417 757-787-3363 www.Onancock.com  Much of my time has been administering grants:  CDBG: Small Business Recovery - We completed all the pre-contract work which inçluded two conference calls to coach us through program design and management, the writing of each the design and management plans, compiling and administering all policy and resolution CDBG: NE Planning - We met to finalize the engineering quote and secured Council's approval to pay half the amount the quote exceeded the budget. We scheduled our meeting with ANPDC VPA, BIG, and Forestry grants were managed regarding expenditures and reporting. CARES Act - We: spent an incredible amount of time managing expenditures and creating utility Utility Arrears- - this grant opportunity was released last week with an overly-simplified application (literally! 5 pieces ofi information requested). We applied and received the award letter on Monday. We need to use the County as a Fiscal Agent (as we had with the CARES Act). We worked with the County to move this process ahead and get on the Supervisor's agenda for their next meeting. When this is adopted by them, we will communicate with qualified  requirements as well as public notice and hearing requirement.  and the engineering firm.  subsidy programs as well as new business grants.  residents.  Coordinated efforts to accept donation of land  Completed the code modifications. We have 3 hard, bound copies. lam securing electronic copies for Attended the Tourism Commission board where we discussed the decorations and COVID-conscious activities taking place in Onancock. We also spent a good amount of time with the state commission We configured and attended training on the communication system to allow text messaging messages toand from Town. After more testing, Council will bei invited to test fully! before iti is released for public Attended the steering committee for traffic on route 13 at the 179 interchange. Iwas invited to sit on this committee because of the impact the traffic pattern has when feeding visitors to Onancock.  Council to review before we consider codifying in January.  learning the 5-year marketing plan. Ishared the plan with Council via email.  consumption.  Police    Town Council: Bob Bloxom Burger Ray Thelma Gillespie Catherine Krause Joy Marino Maphis Oswald  Mayor: Fletcher Fosque Town Manager: Matt. Spuck  ONANCOCK Live it Love it VIRGINIA FOUNDED 1680  15 North. Street Onancock, VA23417 757-787-3363 www.Ononcock.com  Training Calls  PPE policy for police, PPE use and procedure, Crisis Management, COVI-19 for law enforcement, Infectious Agents Exposure Reduction fort first responders Interceded on several domestic conflicts, DUI, mental stability assistance, public disturbances, support other police agencies, hospital unruly subjects, door checks with follow up required, business customer disruption, shots fired, and 911 reponses. Many hours of surveillance at homes with suspected drug activity and another at which  the subject in a drive by shooting was reported.            95s  98j9  3898    ss18  s5  a88388  3,993933    888888  5 89998: 918        N9  98  f    6   6 6A  6  $