Town Council: Bob Bloxom Ray Burger Thelma Gillespie Catherine Krause Joy Marino Maphis Oswald  Mayor: Fletcher Fosque Town Manager: Matt Spuck  ONANÇOCK Live itLove it VIRGINIA FOUNDED 1680 Town of Onancock Town Council Meeting February: 22, 2021 at 7:00 p.m.  15 North. Street Onancock, VA23417 757-787-3363 www.0nancock.com  THIS IS A VIRTUAL MEETING- NO IN-PERSON ATTENDANCE  www.0nancock.com: select link under Upcoming Events: Town Council Meeting  or by Telephone:  301-715-8592 Meeting ID: 869 45152 2915 Passcode: 142802  Or watch on YouTube (30-second delay) by selecting the YouTube icon ati the bottom of www.0nancock.com  Agenda  1. Call to order and roll call 2. Pledge of Allegiance  3. Consideration and approval of meeting minute from: a. February 22, 2021 Town Council meeting b. March 15, 2021 Town Council Budget Workshop a. Public Hearing - N.E. Project Planning Grant - Application Specifics b. Motions to comply with DHCD Requirements Resolution for USDA loan (police cars ande equipment) d. Adopt Onancock Logo as presented by Onancock Main Street on 3/15/21  4. Public Business:  5. Council Discussion: a. American Rescue Plan of 2021 6. Public comment 7. Committee Reports: a. HRSD (Bob Bloxom) b. Waterfront (Bob Bloxom) Planning Commission (Bob Bloxom) d. Personnel (Catherine Krause) e. Strategic Planning (Fletcher Fosque)  8. Mayor'sreport 9. Town Manager's report 10. Council comments 11. Closed session (if required) 12. Adjourn    Town of Onancock Town Council Meeting February 22, 2021 7:00 p.m.  Call to Order and Roll Call:  Mayor Fosque called the virtual meeting to order at 6:59 pm and roll was called. Mayor Fletcher Fosque and Councilmembers Robert Bloxom, Joy Marino, Catherine Krause, Maphis Oswald, Ray Burger and Thelma Gillespie were present. All members were present, and a quorum was established.  The Pledge of Allegiance was recited.  Mayor Fosque shared that this meeting was being conducted virtually by the powers vested in the Commonwealth of Virginia and stated that if anyone would like the exact Virginia Code they should Consideration: and Approval of the Meeting Minutes from the January 25, 2021 Regular Town Council Mayor Fosque asked if council had any changes, additions or corrections to the minutes as submitted. Councilmember Bloxom explained that on page four the word "garage" should be "garbage". Councilmember Oswald asked a clarifying question from page three, "dictated by State Code", there isa difference between dictate and permit, should the minutes not say "allowed by" instead. Mr. Spuck Councilmember Oswald stated that on page three, her question about what residents get for their Councilmember Oswald stated that on paget four- paragraph four, her comment about keeping the neighboring properties informed, her intent was that it would help keep the neighbors informed. Mayor Fosque stated that if the minutes reflect what was said that they should not be amended. Councilmember Oswald stated that the minutes are not at transcript and therefore should be corrected. Councilmember Bloxom made a motion to accept the amended minutes. Councilmember Gillespie  contact Town Manager, Matt Spuck.  Meeting:  stated that dictated was the appropriate word when referencing State Code. $27.00 decal fee is incorrect. She stated that she said $30.00 fee.  seconded the motion. The motion passed by unanimous voice vote.  Public Business:  a. Historic Onancock School - Annual Report Presentation: Ms. Joani Donohoe, Executive Director the Historic Onancock School (HOS), shared with council some highlights oft their annual report. Ms. Donohoe stated that due to COVID-19 most of their 2020 plans were postponed. Ms. Donohoe shared that this summer theyi intend on starting a new strategic plan which will focus on building and open space improvements. During 2020, HOS had to cancel approximately 30 events due to COVID-19. HOS received a $50,000 grant from the Eastern Shore Foundation last year to assist with the elevator installation whichi is in and operational. Some grant funds were also received from the United Way of the Eastern Shore for mulching and plantings. HOS was also awarded $48,0001 from a private group, to update the playground equipment. HOS lost two tenants during 2020 COVID-19 but those spaces have been filled already and they are current. at  1    100% capacity. HOS also received $18,0001 inj private onations/contributions: Ms. Donohoe also shared with council an upcoming 5k event they are planning called the Creekside Crawl which will bel held on April 3, 2020. This is ai family friendly outdoor event. Ms. Donohoe shared that HOS hopes to do a ribbon cutting in 2021 for the LOVE sign as well as the for the new elevator. Ms. Donohoe thanked council for their $7,500 contribution towards the elevator as Councilmember Marino thanked Ms. Donohoe for her report and asked about the building beside the Home Economics building. Ms. Donohoe explained that the building is the old Shop Building which needs to come down. Mr. Spuck also shared that he plans on working with the Department of Emergency Management to secure grant funds to take the building down since it b. Public Hearing - Special Use Permit, 67 Market Street: Mayor Fosque opened the Public Hearing at 7:21 p.m. Mr. Spuck explained that the Onancock Baptist Church has placed al bid on the property at 67 Market Street and because churches are only allowed in the Business Downtown (B1) district via special use permit Town Council would need to grant them permission to own that property as a church. Mr. Spuck did state that once the church became the owner of the property that property could no longer be taxed by the town for real estate taxes whichis approximately $500 annually. Mr. Spuck shared that the church's intent is to use the back third of the building for ay youth ministry and to rent out the front third to al business. The church's main goal in the property acquisition is the parking lot andi they have told the town that the Councilmember Oswald asked about treating thet front third differently in regard to real estate taxes since it would be rented out for at for-profit business. Mr. Spuck shared that while Mallard's at the Wharf isa ai for-profit business the Eastern Shore Historical Society does not pay real estate taxes on that property. Mr. Spuck explained that this is a muddy area because some non-profits pay real estate taxes in town and some do not. Councilmember Oswald stated that the town needs a consistent plan for these types of properties. Mr. Spuck shared that staff is currently working on an analysis to share with council on this matter. Councilmember Oswald stated that council should not act ont this special use permit request until there is a clear policy inp place. Mayor Fosque explained that this permit request is a zoning issue not a taxing issue. Councilmember Bloxom explained that this is a single parcel property and taxed as such, even if 1/3 of the property will be used for at for-profit business the parcel will bet treated as a single Mayor Fosque asked if there was any public comment on this permit request. With none, he Mr. Spuck explained that this permit request was discussed at the Planning Commission meeting and the Commissioners thought the request was should be approved by Town Council.  well as their continued support.  isal high risk building especially during high wind events.  public may use the parking lot during non-church hours.  parcel and not taxed.  closed the public hearing at 7:31 p.m.  2    Councilmember Bloxom made a motion to approve the properly filed special use permit application, SUP02:21, made by the Onancock Baptist Church with the following request: Onancock Baptist Church considers aj formal agreement with the Town of Onancock to allow public parking during times when church activities are noti ins session. Onancock Baptist Church makes reasonable attempts to secure a tenant for the. storefront that would enhance the vibrancy of the Onancock. Downtown District.  Councilmember Burger seconded the motion.  Councilmember Krause stated that she was unclear about having ai for-profit business in a space that does not get taxed. Councilmember Oswald stated that this would encourage churches to get into the real estate business. Mr. Spuck explained that the purpose of the church buying the property is for the parking lot. Councilmember Krause stated that she is concerned with what is Councilmember Marino asked if the property has been sold. Mr. Spuck explained that the sale is Councilmember Gillespie shared that churches tend to assist the community with their funds and that it seems like al big help that they would allow the public to use the parking lot during Mayor Fosque explained that there is nothing in the approval of this permit that would exempt them from taxes. This issue is merely a zoning matter. Councilmember Oswald asked ifi this motion removed them from the tax roll. Mayor Fosque stated that it does not. It is just a zoning matter. Mr. Spuck explained that the property's removal from the tax roll is just a consequence  taxable versus what is not.  contingent upon council's approval oft the special use permit.  non-church hours.  of the permit approval. Robert Bloxom Joy Marino Catherin Krause  With no further discussion a roll call vote was taken:  Yay Yay Yay  Ray Burger Maphis Oswald Thelma Gillespie  Yay Nay Yay  The motion, passed five to one.  Public Hearing -T Town Coode 36-19 to 36-29, Town' Wharf: Mayor Fosque opened the public hearing at 7:45 p.m. Mr. Spuck shared that council that they have heard this proposed language changes twice. Mr. Spuck further explained that there is a motion in the packet should they decide to vote on this code change tonight. Mayor Fosque asked for public comment. With Councilmember Oswald stated thati in Section 36-23 (d) parking fees shall be assessed but it does not specially mention assessed at the marina. Councilmember Oswald stated that public streets and rights-of-way is tool board of a description. Mr. Spuck explained that the reason is 5O broad is that it captures trailers that park on public propertyanywhere in town. Mr. Spuck  none, he closed the public hearing at 7:47 p.m.  3    further explained that thet feei is only assessed if they do not have an Accomack County trailer decal. Councilmember Oswald asked how thet town plans on enforcing this policy. Mr. Spuck explained that it will be captured by the marina staff when the boater puts their boat in at our Councilmember Marino stated that she can not find anywhere in the State Code where iti is considered a Class 4 Misdemeanor which is a criminal offense and can carry a fine upt to $250.00. Mr. Spuck stated that this comes from Virginia Code and is promulgated by the County and Commonwealth. Mayor Fosque suggested that we get legal counsel to weigh in on this Councilmember Oswald asked about adding language regarding boaters using loud or obscene language, stating that this past season one boater flew ai flag with obscene language on it. Mr. Spuck shared his concern with council infringing upon the First Amendment right of freedomof Councilmember Oswald asked about allowing people to enjoy alcoholic beverages when down at the marina. Mr. Spuck said he would looki into but that there was probably ABC rules that d. Public Hearing - Town Code REPEAL 26-71 and ADD 16-243 to 16-251, Vehicle License: Mayor Fosque opened the public hearing at 8:00 p.m. Mr. Spuck explained that thet first item would repeal the vehicle decal requirement language and the second item would add the vehicle license fee to the personal property tax bills. Mr. Spuck stated that by doing this, it will help ensure that the town collects the fees. Currently, only a small fraction oft thet town purchases their decals. Mayor Fosque asked for public comment. With none, he closed the public hearing Councilmember Marino asked that some of the grammar issues be reworded in Section 16-251. Councilmember Marino also asked about the DMV Stop program. Mrs. Lisa Fiege explained that itis an administrative program thet town can utilize to go into DMV'sI mainframe to place stops Councilmember Oswald asked about the proration section. Mr. Spuck explained that the town will prorate for those individuals moving into but not those that move out of town. Councilmember Oswald asked for Section 16-249 to be re-worded because how can at taxpayer not pay. Mr. Spuck stated that he will work on the clarifying the language. Mayor Fosque suggested that council vote ont this ordinance change after Mr. Spuck finalizes the language. Mrs. Fiege shared that council that they were running out of time make a decision on this matter for this year. Decals are due on vehicles by April 15th and go on sale March 1'and they would need to be ordered before March 1st. Mr. Spuck recommended that council approve the code change but that he would still work on correcting the language as directed by council.  ramp.  issue before adopting the change.  speech.  would prohibit that activity.  at 8:01 p.m.  on delinquent taxpayer's license and/or vehicle renewals.    Councilmember Bloxom made a motion to repeal. Sections. 26-71 through 26-78 and add Section 16-243 through 16-251 as presented in Ordinance 2102 as provided in agenda item 4d.  Councilmember Oswald seconded the motion. With no further discussion a roll call vote was taken:  Robert Bloxom Joy Marino Catherin Krause  Yay Yay Yay  Ray Burger Maphis Oswald Thelma Gillespie  Yay Yay Yay  The motion, passed. six to. zero.  e. Public Hearing - Town Code 28-20, Trash: Mayor Fosque opened the public hearing at 8:09 p.m. Mr. Spuck explained that this code change requires that residents leave their garbage cans out no longer than 24 hours before or after collection day. This item was heard in the. January meeting. The yard debris section that was also part oft this language was removed based on council discussion in the January meeting. Fines will be assessed on a complaint basis. Mayor  Fosque asked for public comment.  Mr.. John Holdren, Mr. Prospect Avenue, spoke in favor of the ordinance. With no additional comments, Mayor Fosque closed the public hearing at 8:10 p.m. Councilmember Oswald stated that many residents leave their cans when out of town and they may forget to ask ar neighbor to help them bring it upi from the street. This ordinance would create a burden for those individuals. Councilmember Oswald shared that this ordinance seems overbearing, stating that we should be good neighbors and handle this without having to create acode. Councilmember Gillespie shared that she has a neighbor that leaves it out week after week and that she and her other neighbor gave upt trying to bringi it upi to the house for them. Councilmember Marino made a motion to repeal Sections 28-20 and replace it as presented in ordinance 2103 as provided in agenda item 4e. Councilmember Gillespie seconded the motion.  With no further discussion a roll call vote was taken:  Robert Bloxom Joy Marino Catherin Krause  Vay Yay Yay  Ray Burger Maphis Oswald Thelma Gillespie  Yay Yay Yay  The motion, passed. six to zero.  Public Hearing - NE Project Planning Grant - DHCD Previous Use Funds: Mayor Fosque opened the public hearing at 8:15 p.m. Mr. Eric Luchansky from the Accomack- Northampton Planning District Commission (ANPDC), explained to council the reason for tonight's public hearing. Per the grant requirement from DCHD for the NE Project Planning Grant the town is to hold two public hearings. The first public hearing is to disclose funding availability. This grant is the  5    planning grant which will lead to al larger grant which will benefit low to moderate income families. Grant fund availability for housing needs willl be based on whether you own or live in the house. These projects can include water/sewer, drainage and lighting, to name at few. Mr. Luchansky shared that the second public hearing will take place at the next council meeting. Mr. Luchansky further explained that he is currently working on the project's draft application. Mayor Fosque asked for public comment. With none, the public hearing was closed at 8:22 p.m. a. 2022 Town Budget: Mr. Spuck presented his budget narrative. Mr. Spuck explained that this is not the full budget but that he hopes it helps sparks the initial phases of council's budget conversation. Mr. Spuck explained that what he is presenting is al balanced budget with no tax increases and that it's al budget with a story to tell. The story is that Onancock is open for business and easy to work with. Part of Mr. Spuck's budget assumptions are that the sewage plant will no longer be an asset of the towns in FY2022. Some highlights were: removing the gross sales receipts requirement for business licenses, helping our low-volume water customers with their bills, helping our high-volume customers with their water bills, removing the credit card transactions fee, and that the town will be looking aggressively for non-tax revenue Mayor Fosque asked Mr. Spuck what he needs from council. Mr. Spuck explained that he is looking for council'sg guidance on strategic direction. What story does Town Council want to tell. Councilmember Gillespie shared that this is her first budget presentation as a council member Councilmember Bloxom mimicked Coundimembersdlepes: sentiment and added that he Councilmember Marino said she was happy that there would be no taxi increase but was concerned. about the message being that the town was open for business. Councilmember Marino suggested that Mr. Spuck add something in the narrative about Onancock being a great Councilmember Burger stated that it will be helpful to see the full budget to see what items Mayor Fosque shared that he had been unhappy with the gross sales receptsrequirements for the business license tax. Mayor Fosque was also excited to see that the credit card fee would be removed. and was happy to see ar restricting for water rates for low and high-volume users.  Council Discussion:  sources.  and that she is happy that initiatives can bei funded without taxi increases.  was excited to review the hard numbers.  place to live as well.  were up/down over the year.  Public Comment:  Mr. Haydon Rochester, King Street, asked that council continue to fund the Orchestra of the Eastern  Shore through the Local Challenge Grant in the coming fiscal year budget.  6    Committee Reports:  HRSD, Robert Bloxom: Bob-Counclmember Bloxom stated that Mr. Spuck would be reviewing this Waterfront Committee, Robert Bloxom: Councilmember Bloxom shared that there was no meeting. Planning Commission, Robert Bloxom: Councilmember Bloxom shared that the Commission reviewed the special use permit heard by Town Council tonight. The Commission also set at timeline to complete the Comprehensive Plan, projecting its completion in early summer. Councilmember Bloxom also shared that the Commission has two openings and two interested parties. Councilmember Bloxom put forth Mr. Brandon Brockmeier to Town Council to be appointed to the Onancock Planning Commission. Councilmember Bloxom made a motion to appoint Mr. Brockmeier to the Planning Commission.  matter in his Town Manager Report.  Councilmember Krause seconded the motion. With no further discussion aroll call vote was taken:  Robert Bloxom Joy Marino Catherin Krause The motion, passed six to. zero.  Yay Yay Yay  Ray Burger Maphis Oswald Thelma Gillespie  Yay Yay Yay  Strategic Planning, Fletcher Fosque: Mayor Fosque shared that the committee did not meet. Mayor's Report: Mayor Fosque shared that he would be conducting a straw poll among council members to see whether or not the board was interested in moving forward with the creation ofal Town Mayor Fosque asked if those council members requiring al hard copy of the Town Code had received Mayor Fosque shared that he hopes to get back to in person meetings sometime in May 2020. Mayor Fosque explained that staff have been working diligently to clean out upstairs at Town Hall.  dog park.  their copy. If not, they were asked to contact Mrs. Fiege.  Mayor Fosque thanked Mr. Spuck for getting it accomplished.  Town Manager's Report:  Office Health and Wellness: The office remains closed to the public and to any non-full-time employee. We do not have any way to manage access and maintain physical distancing in the entry way. As vaccinations become more broadly complete, we will open by appointment until we are able toi fully  manage the safety ofe employees and visitors Budget 2022: Preliminary Budget process schedule:  Internal first pass budget complete:  2/9 (completed)  Town Council first meeting with strategic budget discussion: 2/22 (underway) Possible Town Council Budget Work Session (unscheduled): 3/15? (for Council  consideration)  First Public Hearing on 2022 Budget: Second Public Hearing on 2022 Budget:  3/22 4/26  7    Town Council vote to adopt 2022 Budget:  5/24  CDBG Grant: We have received 5 completed applications for grants. 3 have been submitted for DHCD approval. Upon first level of approval, thei town writes the businesses checks for the grant and waits for reimbursement. The 2 other applications have missing information and when received we will: submit. FEMA Grant: We received notification that the monies were appropriated, andi funds willl be disbursed to Onancock. A little over: $5,100. We also receive funds for administrative time in addition to the Boat Ramp: We have received the US Army Corps of Engineers permit. Murtech has been contacted HRSD: First revision of agreement sent back to HRSD after town and town attorney prepared. A Carnival Grounds: First! 5 parcels sold to developer. Zoning applications in hand. 911 addresses will be Online Payment: We began implementation of online payment system today (called Invoice Cloud). We expect to bel live at the end of April with marketing and communication plans to notify. Treasury Management: Engaged with' VIP (Virginia Investment Pool) to begin treasury management VPA Application: Working on application and presentation to VPA for next funding possibility of the entire westward facing bulkhead. The presentation has been completed. This week Mr. Spuck will Infrastructure: Put a plan together for alli town street projects (Jackson, Warren, King, Justis) to Dog Park: This has not been approved by Town Council. lam preparing a plan to share with Councilto  grant.  and asked to put us on1 their calendar for the soonest available start date.  message was left for HRSD for update on status. assigned tomorrow, then issued.  with short and long-term funds.  submit a request for carry-over and new project funding. determine order of magnitude and funding requirements.  Upcoming Activities:  show the budget impact and timing ofa a potential dog park on the new property Advertising: Preparing online and print media advertising for the Wharfa and Town.  Collection: Going tol begin a concerted effort to collect unpaid taxes and fees (collection calls, liens, and As Onancock attracts new businesses, lwant to share with Council any newly approved business Mr. Spuck also confirmed with Town Council that they would be holding al Budget Work Session on  attorney). New Business Licenses:  licenses: Fashion Splash Boutique, 25A Market St., Felita Land.  March 15th at 5:30 p.m. Council Comments:  Councilmember Krause thanked everyone for a great meeting as well as Mr. Phillips for sharing his Councilmember Marino shared that she is thrilled at the prospect of a dog park. She also expressed concern over the condition of Turner Street which was brought to her attention by a resident that is  insight on the County regulations regarding churches and real estate taxes.  8    currently working on upgrading her family's house on Turner Street. Lastly, Councilmember Marino Councilmember Oswald stated that she was pleased with the budget story and was looking forward to the Work Session. Councilmember Oswald urged Council to proceed with the Work Session in person as  thanked Mr. Spuck and Mrs. Fiege for all oft their hard work.  opposed to virtually. Closed Session, ifr needed: None was needed. Adjourn:  Councilmember Marino made a motion to adjourn. Councilmember Oswald: seconded the motion. The  motion passed by unanimous voice vote. The meeting adjourned at 9:24 p.m.  Fletcher Fosque, Mayor  Lisa Fiege, Deputy Clerk  9    March15, 2021 - Virtual Town Council Budget Work Session  Town of Onancock March 15, 2021 7:00 p.m.  Town Council - Virtual Budget Work Session  Mayor Fosque opened with an explanation of how the Work Session wouid operate. Stating that thisis ap preliminary discussion oft the FY2022 budget, nothing will be voted on at this meeting and no public discussion willl be entertained. Mayor Fosque shared that public input will be heard during the official  public hearing in the April Town Council meeting.  Callt to Order and Roll Call:  May Fosque called the virtual meeting to order at 5:31 p.m. and roll was called. Mayor Fletcher Fosque and Councilmembers Robert Bloxom, Joy Marino, Catherine Krause, Ray Burger, Maphis Oswald and Thelma Gillespie were present. All members were present, and a quorum was established. Presentation by Onancock Main Street Regarding Town Logo and Branding, Mr. Robert Spoth and Mrs. Karin Rush-Monroe: Mrs. Rush-Monroe shared that the Onancock Main Street organization received a marketing grant for branding. Onancock Main Street enlisted the services ofa a marketing firm, Otto, to help rebrand the town. Mr. Pete Leddy, President of Otto, presented the rebranding process to Town Council. Mrs. Rush-Monroe explained that Council will hear this presentation again at their regular Town Council meeting on March 22, 2021. At that meeting Town Council will be asked toi formally adopt Councilmember Oswald for clarification on "AI Little Slice of Nowhere Else". Mr. Leddy shared that iti is Mayor Fosque explained that Town Council will get to decide if this is also the tagline, slogan and logo that the town wants to use. Mr. Spuck stressed the importance of continuity of slogan and logo for  the new brand, logo and tagline.  thet tagline or slogan that has been selected for Onancock.  town organizations.  Budget FY2022 -1 Town Council Workshop:  Mr. Spuck explained that Town Council was already presented with the summary of the proposed budget in the February Town Council meeting. Mr. Spuck shared that staff went through the budget line by line, department by department to be able to present to Council with this budget proposal. Mr. Councilmember Krause asked if there were: any funds designated in this proposal for water infringement and infrastructure, stating that there are several areas in Town that have these types of issues. Mr. Spuck shared that hei is hoping that once the weather improves these issues will be addressed int this fiscal year. Mr. Spuck explained that there are two freshwater issues and two wastewater issues. Mr. Spuck shared further that the Town will be going through a leak detection process this week to help Councilmember Marino asked that Town Council get a report on the Town reserves. Mr. Spuck shared that he sent a report on the reserves earlier but that he would send ita again. Mr. Spuck explained to Town Council how the reserves come to be, when the Town saves money during a fiscal year those  Spuck asked if there were any Council questions.  determine the source of these issues.  1    March 15, 2021-1 Virtual Town Council Budget Work Session  dollars become the Town's reserve funds. These funds help with grant matching requirements for Councilmember Marino asked about Mrs. Fiege's salary being divided among the Administration and Water Departments. Mr. Spuck explained that Mrs. Fiege spends a portion of her time on water billing and account maintenance andi therefore some of her salary should come from that department. Councilmember Bloxom shared that through his discussions with the Town's auditors that Town should be reviewing more closely how employee time is spent so that their wage allocation is representative of Mayor Fosque asked if the Town: should also be planning on a sewer budget in case the Hampton Roads Sanitation District (HRSD) does not take over the sewer plant. Mr. Spuck shared that the contract negotiations are plugging along, and they are on their second iteration. Mr. Spuck did say that should Mayor Fosque asked about worker's compensation for the police department, it appears to be a new expenditure for the department was the Town paying fort that already. Mr. Spuck explained that there used to be an insurance department, hei is removing that department and disbursing those expenses to Mayor Fosque asked that Council consider increasing the Holiday Decoration line item, stating that there are still items to be purchased. Mr. Spuck shared that he may have as solution to increase that line item without changing the budget. The Waterfront Committee has discussed the lot on King Street, which the Town rented last year for $4,800. The discussion centered around the cost/benefit of the lot. Not many trailers fiti in the lot, due to poor parking efforts and not many trailers even tried last year. Some Waterfront Committee members want to tryi it for one more year, some do not. The owner of the lot has offered the lot to1 the Town at a reduced rate, $3,000, for half the year. IfTown Council opts to do that, the $4,800 that has been budgeted for the lot for the full year can reroute the unnecessary $1,800 to the Holiday Decorations line item. Town Council agreed to give the lot one more year but at the Councilmember Gillespie asked why the Landscaping Department budget went up 239%. Mr. Spuck explained that iti is due to salaries. Currently, the people who landscape for the Town get paid out ofa different department. Mr. Spuck is restructuring the Department of Public' Works and now one person will bei in charge of Water, one in charge of Buildings and Roads, and one in charge of Landscaping and Mayor Fosque reminded everyone that the Public Hearing will be held in the April Town Council Councilmember Gillespie asked whyt the trash revenue tripled. Mr. Spuck explained that in the past Council reduced the trash fee to help residents with their water bills but what the Town collects does not cover the cost of the service. In this proposed budget, the trash fee is increased to help cover the Councilmember Oswald asked about the minimum water bill chargei in the coming year. Mr. Spuck explained that if HRSD adjusts their billing tiers to match the towns the new minimum will be approximately $105.00 as oppose to the current minimum of $111.87. Councilmember Oswald asked  grants that have not yet been applied for as well as unfunded emergencies.  that time.  the deal fall through a sewer budget will need to be drafted.  the appropriate departments.  reduced rate for half the year.  each one's salaries and benefits will come from their home department.  meeting.  actual cost incurred.  2    March 15, 2021 - Virtual Town Council Budget Work Session  how confident Mr. Spuck was that HSRD would change the tiers. Mr. Spuck shared that the bill could be end up being higher if HRSD does not accept the change, if that is the case the Town will keept the Councilmember Marino asked why Mr. Craig Tanner's salary was being divided into the Wharfand Building and Roads Departments. Mr. Spuck explained that during the winter months when the Wharf is Councilmember Bloxom commended Mr. Spuck and Mrs. Fiege for1 their work on the budget. Councilmember Burger shared that hel hopes to find money fort the Historic Onancock: School  current water: and sewer rates.  closed Mr. Tanner assists the other department.  Community Center in future budgets.  Adjourn:  Councilmember Bloxom made a motion to adjourn. Councilmember Marino. seconded the motion. The  motion passed by unanimous voice vote. The meeting adjourned at 6:28 p.m.  Fletcher Fosque, Mayor  Lisa Fiege, Deputy Clerk  3    Position. 5 LOAN RESOLUTION (Public Bodies)  USDA Form RD 1942-47 (Rev. 12-97)  FORM APPROVED OMB: NO.0575-0015  ARESOLUTION OF THE Town Council OFTHE Town of Onancock FY21 DCI Police Vehicles WHEREAS, iti is necessary for the  AUTHORIZING ANDI PROVIDING FOR THE INCURRENCE OF INDEBTEDNESS FOR THE PURPOSE OF PROVIDING A PORTION OF THE COST OF ACQUIRING, CONSTRUCTING, ENLARGING, IMPROVING, AND/OR EXTENDINGI ITS  FACILITY TOSERVE AN AREALAWFULLY WITHIN ITS. JURISDICTION TOS SERVE.  Town of Onancock (Public Body)  (herein after called Association) to raise a portion of the cost ofs such undertaking by issuançe ofi its bonds in the principal amount of  62,000.00  pursuant to the provisions of Va Code 15.2  and  WHEREAS, the Association intends to obtain assistance from the Rural Housing Service, Rural Business Cooperative Service, Rural Utilities Service, or their successor Agencies with the United States Department of Agriculture, (herein called the Government) acting under the provisions of the Consolidated Farm and Rural Development Act (7 U.S.C. 1921 et seq.) in the planning, financing, and supervision of such undertaking and the purchasing of bonds lawfully issued, in the event that no other acceptable purchaser for such 1. Tol have prepared on its behalfa and to adopt an ordinance or resolution for thei issuance of its bonds containing such items and in such forms as are required by State statutes and as are agreeable and acceptable to the Government. 2. Torefinance the unpaid balance, in whole or inj part, ofits bonds upon the request ofthe Government ifa at any time itshall appear to the Government that the Association is ablet to refinance its bonds by obtaining, a loan for such purposes from responsible cooperative or private sources at reasonable rates and terms for loans for similar purposes and periods oftime as required by section 333(c) ofs said Consolidated Farm and Rural Development Act (7U.S. C. 1983( (c)). 3. Top provide for, execute, and comply with Form RD 400-4,' "Assurance Agreement," and Form RD 400-1, "Equal Opportunity Agreement," including an' "Equal Opportunity Clause," which clause is to be incorporated in, or attached as a rider to, each 4. Toi indemnify the Government for any payments made or losses suffered byt the Government on behalf oft the Association. Such indemnification shall be payable from the same source oft funds pledged toj pay the bonds or any other legal permissible 5. That upon default in the payments of any principal and accrued interest on the bonds or in the performance of any covenant or agreement contained herein or in the instruments incident to making or insuring, thel loan, the Government at its option may (a) declare the entire principal amount then outstanding and accrued interest immediately due and payable, (b) for the account of the Association (payable from the source of funds pledged to pay the bonds or any other legally permissible source), incur and pay reasonable expenses for repair, maintenance, and operation of the facility and: such other reasonable expenses as may be necessary to cure the cause of default, and/or (c) take possession of the facility, repair, maintain, and operate or rent it. Default under the provisions ofthis resolution or any instrument incident tot the making or insuring of the loan may be construed by the Government to constitute default under any other instrument held by the Government and executed or assumed by the Association, and default Not to sell, transfer, lease, or otherwise encumber the facility or any portion thereof, or interest therein, or permit others to 7. Not to defease the bonds, or to borrow money, enter into any contract or agreement, or otherwise incur any liabilities for any purpose in connection with the facility (exclusive of normal maintenance) without the prior written consent of the 8. Toplace the proceeds of the bonds on deposit in an account and in a manner approved by the Government. Funds may be deposited ini institutions insured byt the State or Federal Government or invested inr readily marketable securities backed by the full faith and credit of the United States. Any income from these accounts will be considered as revenues of thes system. 9. To comply with all applicable State and Federal laws and regulations andt to continually operate and maintain the facility in 10. Top provide for the receipt of adequate revenues to meet the requirements of debt service, operation andi maintenance, and the establishment of adequate reserves. Revenue accumulated over and above that needed to pay operating and maintenance, debt service and reserves may only be retained or used to make prepayments on the loan. Revenue cannot be used toj pay any expenses which are not directly incurred for the facility financed by the Government. No free service or use ofthe facility will dccordng 10 the Paperwork Rahton Actof 1995, nop persons dre requiredi tor respond loas collectons oft iformatont less idsplmas vahdoMB comtrol mamher Thes valoMB control mumber) for thist mformutoncalketont IS 0575-0015. The ume reguredi lncomplae this mformanone collectionise esmated Maverage lhour perr response, mclucing the me for nevewmg mstruchons, searchne exIsIIg dakas soures, gatherng amantanmg thes data needed. ando compleimg andrevermg thre collecnone) nformation.  bonds is found by the Association:  NOWT THEREFORE in consideration of the premises the Association hereby resolves:  construction contract and subcontract involving in excess of$ 10,000.  source.  under any such instrument may be construed by the Government to constitute default hereunder.  dos sO without the prior written consent ofthe Government.  Government ifsuch undertaking would involve the source of funds pledged to pay the bonds.  good condition.  be permitted.    -2-  1I. Toa acquire and maintain such insurance and fidelity bond coverage as may be rèquired by the Government. 12. To establish and maintain such books and records relating to the operation oft the facility andi its financial affairs and to provide for required audit thereof as required by the Government, to provide the Government a copy of each such audit without its request, and to forward to the Government such additional information and reports as itr may from time tot time 13. Top provide the Government at all reasonable times access to all books and records relating to the facility and access to the property oft the system so that the Government may ascertain that the Association is complying with the provisions hereof 14. That ifthe Government requires that a reserve account be established and maintained, disbursements from that account may be used when necessary for payments due on the bond ifsufficient funds are not otherwise available. With the prior  require.  and of the instruments incident to the making or insuring of the loan. written approval of the Government, funds may be withdrawn for: (b)! Repairing or replacing short-lived assets. (c)? Making extensions ori improvements to the facility. reached the required funded level.  (a) Paying the cost of repairing or replacing any damage to the facility caused by catastrophe.  Any time funds are disbursed from the reserve: account, additional deposits willl be required until the reserve account has 15. Toj provide adequate service to all persons within the service area who can feasibly and legally! be served and to obtain the Government's concurrence prior to refusing new or adequate services to such persons. Upon failure to provide services which are feasible and legal, such person shall have a direct right of: action against the Association or public body. 16. To comply with the measures identified in the Government's environmental impact analysis for this facility for the purpose ofavoiding or reducing the adverse environmental impacts of the façility's construction or operation.  17. Toaccept a grant in ana amount not to exceed $  33,000  under the terms offered by the Government; that the. Town Manager  and Mayor  ofthe Association are hereby authorized and empowered to take all action necessary  ora appropriate in the execution of all written instruments as may be required in regard to or as evidence of such grant; and The provisions hereof and the provisions of all instruments inçident to the making or the insuring of the loan, unless otherwise specifically provided by the terms of such instrument, shall be binding upon the Association as long as the bonds are held or insured by the Government or assignee. The provisions ofs sections 6t through 17 hereofr may be provided fori in more specific detail in the bond resolution or ordinance; to the extent that the provisions contained ins such bond resolution or ordinance should be found to be inconsistent with the provisions hereof, these provisions shalll be construed  to operate the facility under the terms offered in said grant agreement(s).  as controlling between the Association and the Government or assignee  The vote was:  Yeas  Nays  Absent  INV WITNESS WHEREOF, the Town Council  ofthe 2021  Town of Onancock  has duly adopted this resolution and caused it  tol be executed by the officers below in duplicate on this  day of  (SEAL) Attest:  By_ Title  Title    Community Development Block Grant (CDBG) Housing & Community Improvement Projects ACCOMACK-NORTHAMPTON. PLANNING DISTRICT COMMISSION ACCOMACK-NORTHAMPTON. REGIONAL HOUSINGAUTHORITY EASTERNSHORE OF VIRGINIA HOUISNGALLIANCE  PROVIDED  PLANNING, GRANT WRITING, GRANTADMINSTRATION,ANDOR  CONSTRUCTION MANAGEMENT. SERVICES.  Accomack County  COMMUNITY WHITESVILLE BAYSIDE MACEDONIA WESTI HORNTOWN WITHAMS MAKEMIE PARK SAVAGETOWNI /CATSBRIDGE 1998 LOCUST MOUNT LEAD-PAINT ABATEMENT METOMPKIN COSPELTEMPLEADAMS CROSSING 2020 *2011 TANGIER HEALTHCLINIC  YEAR 1982 1988 1991 1991 1994 1998 2000 2004 2004  NUMBER OF HOUSES 41 28 33 30 35 12 37 24 17 20 5**Active Program CLINIC  Northampton County  COMMUNITY TREHERNEVILLE BIRDSNEST I BIRDSNESTI NEW ROAD BAYVIEW EAST FAIRVIEW WESTFAIRVIEW CULLS  YEAR 1989 1993 1995 1995 1999 2000 2007 2010  NUMBER OF HOUSES  31 26 14 45 15 38 12 15 CLINIC  *2017 EASTVILLE RURAL HEALTH        Towns- - Accomack & Northampton  TOWN  YEAR 1979 1981 1986 1989 1989 1990 1990 1991 1992 1993 1993 1993 1993 1995 1996 2000 SHORE-WIDE  NUMBER OF HOUSES  ONANCOCK- NORTHEASTI CAPE CHARLES - NORTHEASTI EXMORE VIRGINIA STREETI EXMORE USDA HOUSING PRESERV 1987 ONANCOCK: - NORTHEASTIL ONANCOCK-NORTHEASTUSDA KELLER REHABILITATIONI EXMORE VIRGINIA STREETII NASSAWADOX REHABI CHINCOTEAGUE REHAB KELLER REHABILITATIONIT MELFA REHABILITATION SOUTH CHERITON REHAB BLOXOM REHABILITATION EXMORE NEW ROADII EAST CHERITON TANGIER DRI  7 5 40 9 23 12 21 17 24 38 15 21 9 21 38 16 8  HOUSING REPAIR PROGRAMS  PROGRAM WEATHERIZATION  YEAR 1986 1989 1989 1989 1989 1989 1989 1992 1997 2004 2005 2006 2007 2008 2009  NUMBER OF HOUSES  30 12 4 18 10 2 5 4 9 19 2 3 12 11 7 8 3  MULTIF FAMILY REHABILITATION SINGLE-FAMILY REHABILITATION TREHERNEVILLE TRAILER PARK REHAB 1989 HIDDEN VALLEY RENTAL REHAB RT. 622 RENTAL REHAB WOODSIDE LANDING RENTAL REHAB EXMORE RENTAL REHAB FARM LABOR HOUSING REPAIR PROGRAM 1989 SINGLE-FAMILY HOUSING REHAB BUILD FOR THE FUTURE TRAINING LEAD-PAINT ABATEMENT PROGRAM LEAD-PAINT ABATEMENT PROGRAM LEAD-PAINT ABATEMENT PROGRAM LEAD-PAINT ABATEMENT PROGRAM LEAD-PAINT ABATEMENT PROGRAM LEAD-PAINT ABATEMENT PROGRAM    Community Development Block Grant (CDBG)  National Objectives  In accordance with Section 104(b)(3) of the Housing and Community DevelopmentActof  1974, the use ofthe CDBG funding must:  1. Give maximum feasible priority to activities which will benefit low- and moderate- 3. May also include activities which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and  income families,  2. Aid in the prevention or elimination of slums and blight, and  immediate threat to the community.  The Virginia CDBG Program makes funding available to local governments for planning and implementing community development projects in non-entitlement localities. Each project and activity utilizing CDBG funding must meet a national objective. Project which do not meet at  least one of the three national objectives will not be considered for funding.  Awarded Funds  This limitation includes Competitive Grant contracts, and Open Submission (Community Economic Development Fund contracts, Construction Ready Water and Sewer Fund contracts, Planning grant contracts, and Community Development Innovation Fund) contracts. Contracts for Planning Grants, Self-Help and Regional projects are exempt from the $2.5 million  limitation.  Planning Grant  Open basis from January: 1, 2020 until September 30, 2020 Community! Improvement Grants (CIG)  There isa Pre-application phase, typically due by the end of January, and the Competitive Grant is due  early to late spring.    PROJECT SUMMARY  Project Title: Project Grantee:  Northeast Neighborhood of Onancock  Town of Onancock, 15 North Street, Onancock Virginia 23417  Fletcher Fosque, Town Mayor CamacdAgmgyepenw: lucnanshy@a-pac.org  Accomack.Nornampton Planning DistrictCommission Eric Luchansky, Community Development Coordinator  Locality(ies) Served: Town of Onancock  National Objective:  Activities Benefiting Low- And Moderate-Income Persons  Funding:  Amount $587,296 %100 Total  % $587,296 100%  Source  CDBG- CIG Grant  Description:  Demolition of 6 abandoned structures Rehabilitation of 10 occupied, substandard houses Provide and update existing luminaries in neighborhood Cross Street new low-point relief (install new ditch)  Clean existing ditch, School Street, Cross Street and Boundary Avenue School Street, Cross Street and Extension. Remove debris and clean  extension  existing street closed road section Install new Cross-street drainage pipe Church Street new low-point relief (Install new ditch)  Install new sidewalk from Kerr Street to Boundary Avenue and Pine Street  toN Market Street.  Benefits:  Provide safe, decent, and affordable housing Improved standard of living conditions for the neighborhood Remove blighted structures within community Update neighborhood lighting to improve visibility Improving and cleaning drainage infrastructure    Adding safe accessibility to the downtown  Outputoutcome:  Out/put  Demolition of6 abandoned structures Rehabilitation of 10 occupied, substandard houses Provide and update existing luminaries in neighborhood Distribution upgrades to underground existing overhead lines on Pine Clean existing ditches, School Street, Cross Street and Boundary Avenue School Street, Cross Street and Extension. Remove debris and clean Install new sidewalk from Kerr Street to Boundary Avenue and Pine Street  Street extension  Cross Street new low-point relief (install new ditch)  existing street closed road section Install new Cross-street drainage pipe  to Market Street. Outcome  Removal of blight in the Northeast Neighborhood of Onancock Rehabilitation of 10 occupied, substandard houses Cross Street new low-point relief (install new ditch)  Removal of 6 abandoned houses  Distribution upgrades to underground existing overhead lines on Pine School Street, Cross Street and Extension. Remove debris and clean  Street  existing street closed road section Install new Cross-street drainage pipe Church Street new low-point relief (Install new ditch)  Improvements in VDOT road rights- of way. Clean existing roadside ditches, install new roadside ditches, install new driveway culvert pipes, jet Install new sidewalk from Kerr Street to Boundary Avenue and Pine Street  clean existing driveway culvert pipes.  to Market Street.    - 9 9  $  6A 3A  3  6 $    SA $ SA $    A  A  a  $  6  $    Appendix 7  SECTION504REQUIREMENTS  The U. S. Department of Housing and Urban Development (HUD) has adopted policies and procedures to assure nondiscrimination based on handicap in programs and activities receiving Federal financial assistance. These requirements, contained in 24 CFR Part 8, implement Section 504 of the Rehabilitation. Act of1973 as amended. All local government recipients of CDBG funds awarded by the DHCD must take certain actions to insure compliance with these requirements. These actions include:  1.  Non-discrimination Notices: All local government grant recipients must take appropriate steps to notify participants, beneficiaries, applicants, and employees, including those with impaired vision or hearing, and unions or professional organizations holding collective bargaining agreements that it does not Methods of notification include publication of advertisements in newspapers, posting ofr notices, and distribution of memoranda or other written materials. Ifal local government publishes or uses recruitment materials or publications containing general information that is made available to participants, beneficiaries, applicants, or employees, the policy ofr nondiscrimination based on The local government must ensure that members of the population eligible to be served or likely to be affected who have visual or hearing impairments are provided with the information necessary to understand and participate in the program. Means for ensuring participation include qualified sign language and oral interpreters, readers, or the use of taped and Braille materials. 504 Coordinator: Only local government grant recipients that employ fifteen or more persons must designate at least one person to coordinate compliance. All notification regarding nondiscrimination shall identify the coordinator by name and title. Itis recommended that this person not be the Grant Administrator. Effective Program Outreach and Communication: All local government grant recipients must take appropriate steps to ensure effective communication with applicants, beneficiaries, and members ofthe public. Telecommunication devices for deaf persons (TDDS) or equally effective communication systems shall be used for telephone communications with applicants and beneficiaries. The Virginia Relay Service may also be utilized at no charge. For more information about this service, call Virginia Relay Customer Care at 800-552- 9717 (voice/TTY) or e-mail FrontdskQvddhh.virginia.gov. Or, visit their web  discriminate on the basis ofl handicap.  handicap must be included.  2.  3.  site at www.varelay.org.  12/03/2012  Appendix 7: Section 504 Requirements  x    All published notices related to the CDBG program must include a' TDD Grievance Procedures: Only local government grant recipients that employ fifteen or more persons must adopt grievance procedures that incorporate appropriate standards for due process and provide for the prompt and equitable Conduct a Self-Evaluation: All local government grant recipients must conduct aself-evaluation to evaluate current policies and practices to determine whether in whole or in part they meet Section 504 requirements regarding nondiscrimination. Individuals with disabilities, organizations representing such individuals or other interested persons should be consulted as part ofthe self-evaluation process. Modifications to existing policies and practices and corrective actions to remedy any discrimination found may be necessary. Areas  number.  4.  resolution of complaints.  5.  tol be evaluated include:  Completion of the Site Accessibility Checklist for 504 Requirements. This review for physical accessibility need only be done on those buildings used for CDBG program activities, including the location of public meetings and where applications for benefits will be taken; Development of a narrative that reviews the following areas:  Identification of 504 Coordinator;  Program outreach and communication, including the need to list the TDD number on all notices and advertisements required by  DHCD;  Eligibility and admission criteria and practice; Employment practices, including EEO and 504 grievance  procedures; and  - Complaint and appeals procedures.  Local governments are not necessarily required to make each facility accessible to individuals with handicaps, and need not take any action which can be demonstrated to impose an undue financial and administrative burden. Methods of achieving program accessibility may include the following actions:  Locate programs or services in accessible facilities; Assign aides to assist beneficiaries;  12/03/2012  Appendix 7: Section 5041 Requirements  2    Conduct home visits;  Add or redesign equipment or furnishings; Change management policies or procedures; Acquire or build new facilities; and Selectively alter existing facilities.  The written self-evaluation must be kept on file for three (3) years following completion and made available for review by the members of public, DHCD, The locality must also document any actions taken to correct past or current Resource Material on Accessible/Adaptable Housing and  and/or HUD.  discrimination based on handicap.  Facilities  Adaptable Housing: Marketable Accessible Housing for Everyone U.S. Department ofHousing and Urban Development (1987) Uniform Federal Accessibility Standards (UFAS)  U.S. Architectural and Transportation Barriers Compliance Board (1984)  American National Standard for Buildings and Facilities - Providing Accessibilityand  Usability for Physically Handicapped People American National Standards Institute, Inc. (1986) Handicapped Requirements Handbook Federal Programs Advisory Service (1987)  12/03/2012  Appendix 7: Section 5041 Requirements  3    PUBLIC NOTICE SAMPLE  [Instructions: Publish as a displayadverfisement in the local paper.)  PUBLIC NOTICE  DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT  HANDICAPPED REGULATIONS  This notice is published pursuant to the requirements of 24 CFR Part 8, Nondiscrimination Based on Handicap in Federally Assisted Programs and Activities of the Department of Housing and Urban Development, as published in the Federal Register on June 2, 1988. 24 CFR Part 8 prohibits discrimination against qualified (Town of Onancock) advises the public, employees, and job applicants that it does not discriminate on the basis of handicapped status in admission or treatment or (Town ofOnancock) has designated the following as the contact to coordinate efforts to  individuals because of theirhandicapped. status.  employment in, its programs and activities. comply with this requirement. Such inquiries should be addressed to:  Town ofOnancock 757-787-3363 Virginia Relay 711 Grantee 's Fax Number  15 North Street, Onancock, VA 23417  8:30a.m. - 4:30 p.m  12/03/2012  Appendix 7: Section 504 Requirements  4    SELF-EVALUATION SITE ACCESSIBILITY CHECKLIST  This checklist is intended to be used as a relatively quick and easy guide to determine a building's physical accessibility. Detailed specifications for each area can' be found in Comments should be made on all "No" answers, and should include alterations that can or will be made, any insurmountable obstacles to accessibility, or other relevant  the Uniform Federal Accessibility Standards (UFAS).  circumstance or considerations.  Name of Site:  PARKING  YES  NO  Does the facility have designated parking spaces for  disabled individuals?  Are spaces of adequate width (13 ft.)?  Are the spaces marked with the universal access symbol?  Are they near the building'se entrance?  Comments:  BUILDING ENTRANCE  YES  NO D  Is the main entryway wheclchair-accessible, Ifnot, is there a reasonable alternative entry? Is the entry relatively free of obstacles?  (Level entry or properly sloped ramp; 32" wide, non-revolving door)D  D  Comments:  06/30/2014  Appendix 7: Section 504 Requirements  5    MEETING ROOMS  YES  NO  Can all rooms to be used for meetings or meals be reached Ifelevator use is required, are the elevators accessible? tactile buttons, auditory floori indicators) (36" wide hallways, free of obstacles)  without using steps or escalators?  (36" wide door, 54" deep X 68" wide car, wheelchair accessible controls, Ifroom changes are required between sessions, are pathways accessible? Are doorways wide enough to accommodate a wheelchair?  (32" wide) Comments:  FACILITIES  YES  NO  Are restrooms wheelchair-accessible, (Adequate floor space for wheelchair; grab bars, paper products, lavatories at proper height; extended faucet handles) Are paths to the restrooms accessible? Are drinking fountains wheelchair accessible? Can telephones be used from a wheelchair?  Comments:  PREPARER: Preparer's Signature  Date  Preparer's? Name (printed) 06/30/2014  Title (printed)  Appendix 7: Section 504 Requirements  6    Section 504 Grievance Procedure Sample  The following grievance procedure has been adapted from a sample grievance procedure developed by the U.S. Treasury, Office of Revenue Sharing based on material prepared by the U. S. Department ofHealth and Human Services, Office of Civil Rights, Regional Technical Assistance Staff. Iti is intended as a guide only, to be tailored by recipient governments to suit their own particular circumstances and in consideration of any applicable state or local laws. This sample grievance procedure once completed should satisfy the requirements ofthe Department ofHousing and Urban Development's (HUD) Section 504 regulations (24 CFR Part 8.53(b). Recipients should be reminded that existing grievance procedures may be used to meet the HUD  requirements.  Grievance Procedure  The (Town of Onancock) has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by the Department of Housing and Urban Development's (HUD) (24 CFR 8.53(b) implementing Section 504 of the Rehabilitation Act of 1973, as amended (29 USC 794). Section 504 states, inj part, that "no otherwise qualified handicapped individual. shall solely by reason of his handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Complaints should be addressed to: (Town of Onancock, 15 North Street, Onancock, VA. 23417), who has been designated to coordinate Section 504 compliance efforts.  federal financial assistance. . "  1.  Ac complaint should be filed in writing or verbally contain the name and address of the person filing it, and briefly describe the alleged violation of the A complaint should be filed within (7 days) after the complainant becomes aware of the alleged violation. (Processing of allegations of discrimination occurring before this grievance procedure was in place will be considered on a An investigation, as may be appropriate, shall follow a filing of a complaint. The investigation will be conducted by (Town of Onancock). These rules contemplate informal but thorough investigations, affording all interested persons and their representatives, if any, an opportunity to submit evidence relevant to a complaint. Under 24 CFR 8.53(b), the (Town of Onancock) need not process complaints from applicants for employment or from applicants for  regulations.  2.  case-by-case basis.)  3.  admission tol housing.  06/30/2014  Appendix7: Section 504 Requirements  7    4.  A written determination as to the validity of the complaint and description of resolution, ifany, shall be issued by (Town of Onancock) and a copy forwarded The Section 504 coordinator shall maintain the files and records of the (Town of The complainant can request a reconsideration of the case in instances where he or she is dissatisfied with the resolution. The request for reconsideration should be made within (7 days) to (officer or employee responsible for handling  tot the complainant no later than (7 days) after its filing. Onancock) relating to the complaints filed.  5. 6.  appeals).  7. The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies such as the filing ofa Section 504 complaint with the Department ofHousing and Urban Development. Utilization of this grievance procedure is not a prerequisite to the These rules shall be construed to protect the substantive rights of interested persons, to meet appropriate due process standards and to assure that the (Town ofOnancock) complies with Section 504 and the HUD regulations.  pursuit of other remedies.  8.  Duly adopted at the regular meeting of the  on  20  Signature of Authorized Official  06/30/2014  Appendix 7: Section. 504 Requirements  8    Appendix  NON-DISCRIMINATION POUCY  The (Town of Onancock) or any employee thereof will not discriminate in employment, housing or accommodations because of race, color, religion, national origin, sex or gender, age, familial status, source ofincome, veteran status, disability, sexual orientation or gender identity. Administrative and personnel officials will take affirmative action to insure that this policy shall include, but not be limited, to the following: employment, upgrading, demotion or transfer; rates of pay or other forms of compensation; and  selection for training.  Duly adopted at the regular meeting oft the  on.  20  Signature of Authorized Official  Rev.07/01/2020  Appendix 6: Non-Discrimination Policy    Rev. 07/01/2020  Appendix 6: Non-Discrimination Policy  2    THIS PAGE INTENTIONALLY LEFT BLANK  Rev.07/01/2020  Appendix 6: Non-Discrimination Policy  3    Appendix  27 CERTIFICATIONOFSIGNATURESANDADDRESS  Explanation of Form  The Certified Signatures and Address Form is required for DHCD to verify signatures on contracts and contract sensitive correspondence. Itn must be filled out by the grantee's chiefadministrative official. The form must be received by DHCD prior to contract execution. Resubmittal oft the Certification is required ifeither the certified signatures or  certified address change.  At least four different persons must sign this Certification: 1. The certifying local chief executive; 2. The notary public; and  3. The two (2) persons authorized to submit remittances in the Centralized Application and Management System (CAMS). Cannot be the same persons as the ones who sign the Grantee's checks without prior approval from the DHCD's  Fiscal Analyst.  The Grantee may authorize more than two signatures, if desired. The authorized names For those localities still receiving paper check disbursement for CDBG remittances, iti is ofu utmost importance that the certified address includes the correct content and be in the required format. The format restrictions (listed below) were made by the Virginia Department of Accounts, and failure to conform to their format may delay processing of payment requests. Funds can only be paid or transferred to the Grantee locality.  must be typed (or printed). and signed.  Checks may not be paid or transferred to any third parties. Format and content requirements for the Certified Address:  1. Maximum 4 lines. Up to 40 characters, including spaces, in line 1. Upto32 2. Use no punctuation and abbreviate words whenever possible. Abbreviate Virginia as VA, Street as ST, Post Office Box as PO BOX, and use initials instead oft the full name (e.g., Mary Hart, Treasurer as MI HARTT TREAS). Delete all extraneous words and symbols that do not affect delivery or Grantee 3. PAYEE - must name grant locality first and, space permitting, may also include the project name. The locality must be listed with name first and 'County' 'City' or Town' after (e.g. Town of Grantsburg is shown as GRANTSBURG  characters in lines 2 and 3.  processing of the payment.  TOWN).  Rev. 03/27/2017  Appendix 27: Certification of Significations and Address    4. ADDRESS checks may be sent to eitheral local government address or directly Federal Identification Number (Fin): is required by the Virginia Department of Accounts and remittances will not be processed without this number. Be sure to use the Virginia Department of Accounts has instituted electronic transfer to the locality's general funds açcount. Be sure to use the suffix number assigned by the Virginia Department of Accounts for your CDBG electronic transfer to ensure that your funds are deposited to  to a bank for deposit.  FIN and your suffix number that applies to your CDBG bank account.  the correct account.  Electronic Transfer and Debt Off-Set  The Commonwealth will transfer the CDBG amount requested via an electronic transfer according to the agreement set up between the Locality and the Department of Accounts. This agreement will need to be reviewed before your first Remittance Request to insure that the transfer will be made to the correct bank account, or revised to include your new A transfer can be made to a separate account by having the Department of Accounts add a"suffix" to your Federal Identification Number. To have remittances deposited to separate accounts, complete the Electronic Transfer forms available at the Virginia htp/www.doavirginiagov/Admin. Services/EDI/EDL Main.cfm. Forinformation about filling out these EDI forms or on the Commonwealth of Virginia' 's Financial Electronic Data Interchange program, refer to the "EDI Guide for Vendors, Localities, Grantees, State Agencies and Non-state Agencies" on the Department of Accounts website, www.doavirginiagoy, Click the "EDI" button and scroll down for a listing of the EDI documents available on the website. These forms can be faxed to (804)414- 9896, scanned and emailed to edi@doavirginiagoy or mailed to Department of Accounts, eCommerce Unit, P.O. Box 1971, Richmond, VA 23215-1971. Call 804.692.0473 or email edi@doavirginiagoy ifyou have any questions. Allow approximately five (5) working days for DOA to set up: your Locality for electronic Ift the amount received is higher than the amount requested, there is probably a second or third non-CDBG transfer being made at the same time. Each Grantee should be receiving a' "remittance advice" for each component ofthe transfer and these could be used to Ifthe transfer is for an amount less than requested, in most cases, the Department of Taxation has captured all or part oft the transfer within the Debt Off-Set program. In other words, your locality was showing on their list as owing the state money, and the  CDBG checking account.  Department of Accounts website,  transfer of funds.  reconcile the total transfer.  CDBG transfer was captured to fulfill that debt.  Rev. 03/27/2017  Appendix 27: Certification of Significations and Address  2    Please note that the full amount oft the CDBG remittance must be deposited. Should all or part ofar remittance go to satisfy an outstanding obligation with the state, the locality must make up the difference out oft their own funds, or be subject to an interest penalty. Bes sure to check the DOA website regularly for updated EDI-related forms and information. Remember to refresh your screen to get the most recent version. Remember to resubmit the Trading Partner EDI Notification ofChange form ifyour banking information changes. This form must be submitted fifteen (15) days in  advance ofany changes.  Rev. 03/27/2017  Appendix 27: Certification of Significations and Address  3    THIS PAGE INTENTIONALLYLEFTBLANK  Rev. 03/27/2017  Appendix 27: Certification of Significations and Address  4    CERTIFICATION OF SIGNATURES AND ADDRESS RE: CDBG COMMUNITY DEVELOPMENT BLOCK GRANT #  being first duly sworn, does hereby certify that  ist the Chief Executive Officer of  and that only the following  named individuals are authorized to submit remittances for CDBG Community Development Block Grant funds from the Department of Housing and Community  Development, Program Administration and Assistance Office:  Name (please type) Name (please type)  Signature Signature  The affiant does further state that all payments made by the Department of Housing and Community Development pursuant to CDBG Community Development Block Grant should be made only to the named payee and address below, which payee the affiant hereby certifies to be authorized to receive such funds at the address below:  #  PAYEE (Grantee):  Address:  City, State, Zip code: CERTIFIED by:  Signature of Chief Executive Officer  Title  The Federal Identification Number (FIN) for this account is:  Sworn  and subscribed before me, a Notary Public, in and for the Commonwealth of Virginia,  this  day of  20  SIGNATURE:  Notary Public  My commission expires:  Registration number:  12/03/2012  Appendix 27: Certification of Significations and Address  5    THIS PAGE INTENTIONALLY LEFT BLANK  12/03/2012  Appendix 27: Certification of Significations and Address  6    Appendix 9  FAIRHOUSING CERTIFICATION  Fair Housing Certification  Compliance with Title VIII of the Civil Rights Act of 1968  Whereas, the (Insert Grantee 's Name) has been offered and intends to accept federal funds authorized under the Housing and Community Development Act of 1974, as Whereas, recipients of funding under the Act are required to take action to  amended, and  affirmatively further fair housing;  Therefore, the (Insert Grantee' 's Name) agrees to take at least one action to affirmatively further fair housing each grant year, during the life of its project funded with Community Development Block Grant funds. The action taken will be selected from a list provided by the Virginia Department of Housing and Community  Development.  Signature of Authorized Official  Date  12/03/2012  Appendix 9: Fair Housing Certification    THIS PAGE INTENTIONALLY LEFT BLANK  12/03/2012  Appendix 9: Fair Housing Certification  2    Appendix 4.A  SECTION3  BUSINESSAND EMPLOYMENT PLAN  1. The (Town of Onancock) designates as its Section 3 Business and Employment 2. The (Town of Onancock), its contractors, and designated third parties shall in utilizing Community Development Block Grant (CDBG) funds utilize businesses and lower income residents of the County in carrying out all activities, to the 3. Ina awarding contracts for construction, non-construction, materials, and supplies the (Town of Onancock), its contractors, and designated third parties shall take the following steps to utilize businesses which are located in or owned in substantial  Project Area the County of  (Accomack).  greatest extent feasible.  part by persons residing in the County: conduct the CDBG activities. appropriate sources including:  (a) The (Town of Onancock) shall identify the contracts required to (b) The (Town of Onancock shall identify through various and  Local Newspaper of General Circulation  the business concerns within the County which are likely to provide construction contracts, non-construction contracts, materials, and services which will be utilized in the activities funded through the CDBG. (c) The identified contractors and suppliers shall be included on bid lists used to obtain bids, quotes or proposals for work or procurement contracts which (d) To the greatest extent feasible the identified business and any other project area business conçerns shall be utilized in activities which are funded with  utilize CDBG funds.  CDBG funds.  4. The (Town of Onancock) and its contractors and subcontractors shall take the following steps to encourage the hiring of lower income persons residing in the (a) The (Town of Onancock) in consultation with its contractors (including design professionals) shall ascertain the types and number of positions for both  County:  12/03/2012  Appendix 4.B: Section 3 County Business and Employment Plan  1    trainees and employees which are likely to be used to conduct CDBG  activities.  (b) The (Town ofOnancock) shall advertise through the following sources  Project Area Newspaper of General Circulation  the availability of such positions with the information on how to apply. (c) The (Town of Onancock), its contractors, and subcontractors shall be required tor maintain a record of inquiries and applications by project area residents who respond to advertisements, and shall maintain a record of the status of (d) To the greatest extent feasible, the (Town of Onancock), its contractors, and subcontractors shall hire lower income project area residents in filling training and employment positions necessary for implementing activities funded by  such inquires and applications.  the Community Development Block Grant (CDBG).  5. In order to document compliance with the above affirmative actions and Section 3 ofthe Housing and Community Development Act of1974, as amended, the (Town of Onancock) shall keep, and obtain from its contractors and subcontractors, Registers ofContractors, Subcontractors and Suppliers and Registers of Assigned Employees for all activities funded by the CDBG. Such listings shall be completed and shall be verified by site visits and employee interviews, crosschecking of payroll reports and  invoices, and through audits if necessary. Duly adopted at the regular meeting oft the  on  20  Signature of Authorized Official  12/03/2012  Appendix 4.B: Section 3 County Business and Employment Plan  2    Appendix 4.B  SECTION3  BUSINESSAND EMPLOYMENT NOTICE  [Instructions: Publish as a display advertisement in the county paper's non-legal (Insert Locality' 'sname) is preparing to carry out (Northeast Neighborhood of Onancock Revitalization) through the use ofV Virginia Community Development Block Grant Funds. In the implementation ofthis project the following. job types may be available:  section.)  (Insert List ofJob Classifications 10 be used during project here)  In carrying out this project (Town of Onancock), its contractors and subcontractors will, to the greatest extent feasible, utilize qualified persons who permanently reside within All job openings will be listed with the local office of the Virginia Employment Commission. Persons qualified for the jobs listed should register at the following  (Accomack) for employment and training positions.  location:  Virginia Employment Commission 25036 Lankford Highway Unit 16 Onley, VA 23418  Additionally, the following contracts and procurements will/may be made:  Insert list ofconstruction, non-construction, and. service contracis to be procured during Insert list ofconstruction subcontracis, major, specific equipment and general lypes of (Town of Onancock) will, to the greatest extent feasible, use businesses located in and  the project.  materials to be used during the project.  owned by persons residing in (Accomack Counly).  12/03/2012  Appendix 4.B: Section 3 County Business and Employment Plan  3    Any person residing or firm located in the above named localities may request to participate in procurement opportunities associated with this project by contacting the  following person within ten (10) days of this notice:  Town of Onancock 757-787-3363 Virginia Relay: 711 Grantee 's Fax Number  15 North Street, Onancock, VA 23417  Written requests should include the name, address, product or service and phone number. All above-referenced procurements will be made on a competitive basis. The names of businesses who respond to this notice will be included on procurement lists for this  project. Names ofjob seekers will be given to contractors.  12/03/2012  Appendix 4.B: Section 3 County Business and Employment Plan  4    12/03/2012  Appendix 4.B: Section 3 County Business and Employment Plan  5    Appendix 4.C  SECTION3PLANOFACTION CONTRACTORORSUBCONTRACTOR  CONTRACTOR OR SUBCONTRACTOR For contracts exceeding $100,000 Section 3 Plan of Action  (Name ofcontractor) businesses within the County of  agrees toi implement the following specific Plan of  Action steps directed at increasing the utilization of1 lower income residents and  A. Toa ascertain from the locality's Grantee the exact boundaries oft the Section 3 covered project area and where advantageous, seek the assistance oflocal officials inj preparing and implementing the Section 3 Plan of Action for  (Name  oft Business)  B. Attempt to recruit from within the Section 3 area the necessary number of lower income residents through: a display advertisement in a local newspaper, signs placed at the project site, directly contacting the local Virginia Employment Commission (VEC)office, the local County (or City) Department of Social Services, or any Community Action Agencies that serve the Section 3 area. C.M Maintain a list of all lower income residents who have applied either on their own or on referral from any source, and to employ such persons that are qualified, if D. For all solicitations in excess of$100,000 for subcontractors, determine ife each responding subcontractor is a Section 3 business for the project and insert this Section 3 Plan of Action requirement in any resulting agreement. Contracts and subcontracts for less than $100,000 are exempt from the preparation ofa a Section E.1 To formally contact subcontractors and other appropriate groups to secure their F. To ensure that all appropriate project area business concerns are notified oft the G. Ton maintain records, including copies of correspondence, memoranda etc., which document that all oft the above affirmative action steps have been taken.  otherwise eligible and ifa vacancy exists.  31 Plan of Action.  cooperation for the program.  pending sub-contractual opportunities.  03/27/2017  Appendix 4.C: Section 31 Plan of Action, Contractor or Subcontractor  6    H. To appoint or recruit an executive official of the company or agency as Equal Opportunity Officer to coordinate the implementation ofthis Section 3 Plan. I. Tol list on Table A information related to subcontracts to be awarded. J. To list on Table B all projected workforce needs for all phases oft this project by  occupation, trade, skill level, and number of positions.  As officers and representative of (Name /Comcersboncez undersigned have read and fully agree to this Section 3 Plan of Action, and becomea  we the  party to the full implementation of this program.  Signature  Title  Date  Signature  Title  Date  Attachments:  Table. A - Proposed Subcontracts Breakdown Table B - Estimated Project Workforce Breakdown  03/27/2017  Appendix 4.C: Section 31 Plan of Action, Contractor or Subcontractor  7    Appendix 4.D  SECTION3  PROPOSED SUBCONTRACTS BREAKDOWN  TABLEA  PROPOSED SUBCONTRACTS BREAKDOWN  For the period covering.  20 through  20  (Duration oft the CDBG-Assisted Contract)  COLUMNI TYPEOF CONTRACT (BUSINESS OR PROFESSION)  COLUMN2 TOTAL NUMBER OF CONTRACTS  COLUMN3 TOTAL APPROXIMATE DOLLAR AMOUNT  COLUMN4 4 COLUMNS ESTIMATED NUMBER OF CONTRACTSTO AMOUNTTO PROJECT AREA PROJECT AREA BUSINESSES*  ESTIMATED DOLLAR BUSINESSES*  *The Project Area is coextensive with the city of  's boundaries.  Company Project Name  Project Number  EEO Officer (Signature) 12/03/2012  Date  Appendix 4.D: Section 3 Proposed Subcontracts Breakdown  8    THIS PAGE INTENTIONALLY LEFT BLANK  12/03/2012  Appendix 4.D: Section 31 Proposed Subcontracts Breakdown  9    Appendix 4.E  SECTION3  ESTIMATED PROJECT WORKFORCE BREAKDOWN  TABLEB  ESTIMATED PROJECT WORKFORCE BREAKDOWN  COLUMN1 JOB CATEGORY OFRICERSSUPERVISORS PROFESSIONALS TECHNICIANS HOUSING SALESRENTALMOMT: OFFICE CLERICAL SERVICE WORKERS OTHERS TRADE: JOURNEYMEN APPRENTICES MAXIMUMNO. TRAINEES OTHERS TRADE: JOURNEYMEN APPRENTICES MAXIMUM NO. TRAINEES OTHERS  COLUMN2 COLUMN3 COLUMN4 COLUMNS  NO. POSITIONS CURRENTLY PERMANENT EMPLOYEES  NO. POSITIONS NOT CURRENTLY FILLED WITH OCCUPIED  NO. POSITIONS TOBE LIPAR*  TOTAL ESTIMATED OCCUPIEDBY POSITIONS  *Lower Income Project Area Residents, Individuals residing within the City/County of Accomack whose family income does not exceed 80% ofthe median income.  Company  12/03/2012  Appendix 4.E: Section: 3 Estimated Project Workforce Breakdown  10    THIS PAGE INTENTIONALLY LEFT BLANK  12/03/2012  Appendix 4.E: Section 3 Estimated Project Workforce Breakdown  11    Appendix 4.F  SECTION3  BUSINESS - CERTIFICATION  COUNTY OF  ADDRESS PHONEI NUMBER  CERTIFICATION FOR BUSINESS CONCERNS SEEKING NOTIFICATIONG OF ECTIONJCONTRACTING (SERVICES AND CONSTRUCTION)  OPPORTUNITIES  Name of Business Address of Business Phone # DUNS Number Type of] Business:  Email Address  EIN# Corporation Sole Proprietorship  orSS#(s). Partnership Joint Venture  County Business License Registration #  A Section 3 Resident is defined as any individual who resides within the County in which the federal assistance is expended and whose household income does not exceed 80% of the median income of the County adjusted for household size. A Section 3 Business means a business that meets one or more of the following (1) The business is 51% or more owned by Section 3 residents; (2) The business has 30% or more permanent full-time employees that (3) The business provides written evidence of a commitment to  criteria:  are certified Section 3 residents; or with a Section 3 Business.  subcontract in excess of 25% of the dollar award of all subcontracts  12/03/2012  Appendix 4.F: Section 31 New Employee Tracking Form  12    To become CERTIFIED as a Section 3 Business please check all boxes that apply  and provide written evidence of the same: Business owner(s) live in  County.  Business is 51% or more owned by Section 3 residents. Business has 30% or more permanent full-time employees that Business will subcontract in excess of25% of the dollar award ofall  are certified Section 3 residents.  subcontracts with a Section 3 Business(es).  (Corporate Seal)  Printed Name of Authorized Official ofCompany  Signature of Authorized Official of Company  Date  12/03/2012  Appendix 4.F: Section 31 New Employee Tracking Form  13    Appendix 4.G  SECTION3  NEw! EMPLOYEETRACKING FORM  CONTRACTOR'S/SUBCONTRACTOR'S NEW EMPLOYEE INFORMATION FORM  One New Employee Information Form is completed by the employer for each new employee hired for work on this project during the construction phase of the project. Thisi is a required form and should accompany the first payroll on which the name oft the  newly hired employee appears. 1.1 Name of Grant Recipient 2. CDBG Contract Number 3. Name of Employer 4. Name ofNewl Employee 5. Street Address or P.O. Box # 6. City and Zip Code 7. Date of Hire ofNew Employee  8. Methods sofattempting to recruit local persons of low and moderate income include: display advertisement in a local newspaper, public bulletin board, consideration of all applications received, U.S. employment service (i.e. local VEC office), a sign at the project site, and the posting ofa notice at the project  site. On the line below, list the method(s) used:  9. Does the employee live within the corporate limits (boundaries) of the Section 3 **The Resident Employment Data sheet must accompany this form.  area listed on line 1? Yes  No  Signature ofE Employer or Employer Representative  Date  Ift the answer to 9is"Yes": and ifthe household income is below thei income category based on the number of persons residing in the household, and based on current Section 8 income limits, the employee is a Section 3 employee. 10. Is the above listed employee a Section 3 employee? Dy Yes  No  Signature OfCDBG Grant Manager  Date  12/03/2012  Appendix 4.G: Section 3 New Employee Tracking Form  14    THIS PAGE INTENTIONALLY LEFT BLANK  12/03/2012  Appendix 4.G: Section 31 New Employee Tracking Form  15    Appendix 4.H  SECTION3 NCOME LIMITS  SECTION. 31 INCOME SURVEY  Your signature below will serve as self-certification of your Gross Household Income based on your! household size. Circle the household size that reflects the total number of persons that currently reside iny your household. Then review the corresponding income level and indicate whether your Gross Household Income is above or below the corresponding HH income referenced for your household size. Feel free to ask for assistance ify you do not understand these  instructions.  Name of Head ofl Household Street Address /Town / State /Zip Code Gross HH Income Level for the Section 3 County  Number of Persons Living in Household  Income ABOVE  Income BELOW  $ $ $ $ $ $ $ $  2 3 4 5 6 7 8  WARNING: Title 18, Section 1001 ofthe U.S. Code states that a person is guilly ofaj felony for knowingly and willingly making false orj fraudulent statements to any department of the United  States Government. Householder Signature Print Name Witness Signature Print Name 12/03/2012  Date  Date  Appendix 4.H: Section 3 Income Limits  16    THIS PAGE INTENTIONALLY LEFT BLANK  12/03/2012  Appendix 4.H: Section 3 Income Limits  17    GENERAL ASSURANCES AND CERTIFICATION (Original copy in original proposal; photocopies in other copies)  The applicant hereby assures and certifies that:  (a) It possesses legal authority to apply for the grant, and to execute the proposed program. (b) Its governing body has duly adopted or passed as an official act a resolution, motion, or similar action authorizing the filing of the application including all understandings and assurances contained therein, and directing and authorizing the person identified as the offiçial representative of the applicant to act in connection with the application and to (c) Itsc chiefexecutive officer or other officer of applicant who has been approved by the  provide such additional information as may be required.  Virginia Department ofHousing and Community Development:  Consents to assume the status ofai responsible Federal official under the National Environmental Policy Act of 1969 (NEPA) and other provisions of] Federal law, as specified at 24 CFR 58.5(a) through (h) which serve to further the purposes OfNEPA insofar as the provisions ofs such Federal law apply to this Program; ii. Isa authorized and consents on behalfo of the applicant and himself to accept the jurisdiction ofthe Federal and Commonwealth of Virginia courts for the purpose of  enforcement ofhis responsibilities as such an official.  (d) Itwill comply with the regulations, policies, guidelines and requirements of the Code of Federal Regulations (24 CFR Part 85), OMB Circular A-128 and Circular A-87 as they relate to the application, acceptance, and use ofl Federal funds under this Program; and, as applicable, all State laws and administrative requirements which may supersede them (by (e) It will comply with the provisions of Executive Order 11988, relating to evaluation of flood hazards and Executive Order 12088 relating to the prevention, control and  virtue of being more stringent).  abatement of water pollution.  (f) Itv will require buildings or facilities designed, constructed, or altered with funds provided under this Program to comply with the "American Standard Specifications for Making Buildings and Facilities Accessible to, and Usable by, the Physically Handicapped," Number A-117.1-R 1980, or Uniform Federal Accessibility Standards (UFAS)in accordance with the Virginia Uniform Statewide Building Code. The applicant will be responsible for conducting inspections to insure compliance with these specifications by  the contractor.    (g) It will not recover the capital costs for public improvements financed in whole or in part with CDBG funds through assessments against properties owned and occupied by low- and moderate-income persons nor will fees or assessments be charged to such persons asa condition of obtaining access to the public improvements. (Per section 04DX5)orTitelor  Housing and Community Development Act of 1974, as amended).  (h) It will comply with:  Title VI ofthe Civil Rights Act of1964 (Pub. L 88-352), and the regulations issued pursuant thereto (24 CFR Part 1), which provides that no person in the United States shall on the grounds ofrace, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance. A recipient, in determining the types ofhousing, accommodations, facilities, services, financial aid, or other benefits which will be provided under any such program or activity, or the class of persons to whom, or the situations in which, such housing, accommodations, facilities, services, financial aid, or other benefits will be provided under any such program or activity, or the class of persons to be afforded an opportunity to participate in any such program or activity, may not, directly or through contractual or other arrangements, utilize criteria or methods of administration which have the effect ofs subjecting persons to discrimination because of their race, color, or national origin, or have the effect of defeating or substantially impairing accomplishment oft the objectives of the program or activity as respect to persons ofa a particular race, color, or national origin. The project service area shall not be selected in such a manner as toj provide services toa population in which the proportion of minority and other protected population groups is substantially lower than the proportion of those groups throughout the jurisdiction ofthe the areas of disproportionate conçentrations oft minority and other protected there are definite plans for the imminent provision ofs similar services to those areas, there is reasonable justification for the provision of services to the selected area notwithstanding the substantially lower proportion of minority and other protected  locality unless:  population groups has already been served, or  or  population groups.  ii. Title VIII of the Civil Rights Act of1968 (Pub. L. 90-284), as amended, administering all programs and activities relating to housing and community development in a manner toa affirmatively further fair housing; and will take action to affirmatively further fair housing in the sale or rental ofhousing, the financing of1 housing, and the provision of  brokerage services.  iii. Section 109 ofthe Housing and Community Development Act of 1974, and the regulations issued pursuant thereto (24 CFR Part 570.602), which provides that no person in the United States shall, on the grounds ofrace, color, national origin, or sex, be    excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity funded in whole or part with funds provided under this Program. Any prohibition against discrimination on the basis of age under Discrimination Act of 1975 or with respect to an otherwise qualified handicapped individual as provided in Section 504 oft the Rehabilitation Act of1973 as amended shall iv. Executive Order 11063 on equal opportunity in housing and nondiscrimination in the sale V. Executive Order 11246, and the regulations issued pursuant thereto 41 CFR Chapter 60), which provides that no person shall be discriminated against on the basis ofr race, color, religion, sex or national origin in all phases ofemployment during the performance of Federal or federally assisted construction contracts. Contractors and subcontractors on Federal and federally assisted construction contracts shall take affirmative action to insure fair treatment in employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation and selection for training and apprenticeship.  also apply to this Program.  or rental ofl housing built with Federal assistance.  () Itwill comply with Section 3 oft the Housing and Urban Development Act of 1968, as amended, requiring that to the greatest extent feasible opportunities for training and employment be given tol lower-income residents of the project area and contracts for work in connection with the project be awarded to eligible business concerns which are located in, or owned in substantial part by, persons residing in the area of the project.  () Itwill:  Ina acquiring real property be guided, to the greatest extent practicable under State law, by the land acquisition policies in Sections 301 and 302 ofthe Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970; and  ii. Pay or reimburse property owners for necessary expenses as specified in Section 303 and ili. Comply with the applicable Sections (202 through 205) ofTitle II (relocation assistance) oft the Uniform Act in providing relocation payments and relocation assistance; and iii. Comply with DOT regulations at 49 CFR Part 24 in implementing the requirements, it  304 ofthe Uniform Act; and  will:  1) Carry out the policies and procedures of Part 24 in a manner that insures that the acquisition and relocation processes do not result in different or separate treatment to persons on account of race, color, religion, sex, national origin, or source ofi income;  and    2) Assure that, within a reasonable period oft time prior to displacement, comparable decent, safe and sanitary replaçement dwellings will be available to all displaced families and individuals and that the range of choices available to such persons will not vary on account ofrace, color, religion, sex, national origin, or source ofincome; 3) Inform affected persons of their rights under the policies and procedures set forth under the regulations in Part 24, including their rights under Title Vloft the Civil Rights Act of 1964 and Title VIII oft the Civil Rights Act of1968, as amended.  and  (k) Itv will establish safeguards toj prohibit employees from using positions for aj purpose that is or gives the appearance ofb being motivated by a desire for private gain for themselves or others, (I) Itwill comply with the provisions of the Hatch Act which limits the political activity of (m)lt will comply with the provisions of the Davis-Bacon Act as amended and the Contract Work Hours and Safety Standards Act as determined by the Secretary ofLabor. This section shall apply to rehabilitation of residential property only ifsuch property is designed for (n) It will give the Virginia Department ofHousing and Community Development and the Comptroller General through any authorized representatives access to and the right to examine all records, books, papers, or documents related to the grant.  particularly those with whom they have family, business, or other ties.  employees.  residential use ofe eight or more families.  (o) It will insure that facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the program are not listed on the Environmental Protection Agency's (EPA) list ofViolating Facilities and that it will notify the Virginia Department of Housing and Community Development of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under (p) It will comply with the flood insurance purchase requirements of Section 102 (a) of the Flood Disaster Protection Act of 1973, Pub. L. 93-234, 87 Stat. 975, approved December 31, 1973. Section 103 (a) required, on and after March 2, 1974, the purchase offlood insurance inc communities where such insurance is available as a condition for the receipt ofany Federal financial assistance for construction or acquisition purposes for use in any area, that has been identified by the Secretary of the Department ofHousing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. (q) It will in connection with its performance of environmental assessments under the National Environmental Policy Act of1969, comply with Section 106 oft the National Historic  consideration for listing by the EPA.    Preservation Act of 1966 (16 U.S.C. 470), Executive Order 11593, and the Preservation of Archeological and Historical Data Act of1966 (16 U.S.C. 469a-1,et. Seq.) by: Consulting with the State Historic Preservation Officer to identify properties listed in or eligible for inclusion in thel National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the proposed activity, and ii. Complying with all requirements established by HUD and the Virginia Department of Housing and Community Development to avoid or mitigate adverse effects upon such  properties.  (r) Assure upon funding, it will implement a "residential anti-displacement and relocation (s) It will implement all required actions to ensure compliance pursuant to 24 CFR Part 8, Nondiscrimination Based on Handicap in Federally Assisted Programs and Activities. (t) The undersigned certifies, to the best of his or her knowledge and belief, that:  assistance plan," pursuant to Section 570.496a(b).  No Federal appropriated funds have been paid or will be paid, by or on behalfofthe undersigned, to any person for influencing or attempting to influence an officer or employee or any agency, a Member of Congress, an officer or employee of Congress, or an employee ofal Member of Congress in connection with the awarding of any Federal contract, the making ofa any Federal grant, the making of any Federal loan, the entering into ofany cooperative agreement, and the extension, continuation, renewal, amendment, or modification ofany Federal contract, grant, loan, or cooperative agreement. ii. Ifany funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting toi influence an officer or employee or any agency, Member of Congress, an officer or employee of Congress, or an employee ofal Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. iii. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification isa prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject toa civil penalty of not less than $10,000 and not more than $100,000 for each such failure.  certify and disclose accordingly.    (u) Any survey information submitted with the application is a true representation of the data and has not been altered or fabricated. The survey was conducted and analyzed in strict  accordance with the methodology stated.  (v) The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. Ifiti is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department ofHousing and Urban Development, in addition to any other remedies available to the Federal Government, take  action authorized under the! Drug-Free Workplace Act.  Chief. Administrative Official:  Name  Title  Signature  Date    DRUG-FREE WORKPLACE ASSURANCES AND CERTIFICATION (Original copies in original proposal; photocopies in other proposal copies.)  The grantee certifies that it will provide a drug-free workplace by:  (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use ofacontrolled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such  prohibition;  (b) Establishing a drug-free awareness program to inform employees about  The dangers of drug abuse in the workplace;  ii. The grantee's policy ofmaintaining a drug-free workplace;  ii. Any available drug counseling, rehabilitation, and employee assistance programs; and iv. The penalties that may be imposed upon employees for drug abuse violations occurring (c) Making it a requirement that each employee to be engaged in the performance of the grant be (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of  in the workplace;  given a copy oft the statement required by paragraph (a); employment under the grant, the employee will- i. Abide by the terms oft the statement; and  ii. Notify the employer of any criminal drug statue conviction for a violation occurring in the (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph i. Taking appropriate personnel action against such an employee, up to and including  workplace no later than five days after such conviction;  notice ofs such condition;  (d)(2), with respect to any employee who is SO convicted- =  termination; or    ii. Requiring such employee toj participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law (g) Making a good faith effort to continue to maintain a drug-free workplace through  enforcement, or other appropriate agency;  implementation of paragraphs (a), (b), (c), (d), (e) and( (f).  Chief. Administrative Official:  Name  Title  Signature  Date    APPLICANT DISCLOSURE REPORT  Partl-Summary Information  Applicant Address  The Town of Onancock  15North Street, Onancock, VA23417  Contact Person Fletcher Fosque. Mayor of Onancock  Address  15) North Street, Onancock, VA 23417  Phone Number 757-787-3363  Project Name FIN or SS# DUNS Number  Northeast Neighborhood of Onancock Revitalization  Are you requesting CDBG funding of $200,000 or more?  YES  NO  Ifyes, the remainder of this Applicant Disclosure Report must be completed and the original must be attached to the original copy oft the proposal. Photocopies in other copies.  Part I- Other Governmental Assistance in Project  Source of Assistance  Program I Use of Funds  Type of Assistance none  Amount  none  none  $0    Part III- Interest Disclosure Interested Parties  Social Security /FIN EmployerID none  Type of Participation none  Financial Interest In Project (S and %) none  none  Ihereby certify that, to the best of my knowledge, the information contained in this Applicant  Disclosure Report is true and accurate. Chief Administrative Official:  Name  Title  Signature  Date    CDBG CITIZEN PARTICIPATION  For All Potential Local Government Applicants:  Itisi important that community development projects carried out wholly or in part with Virginia Community Development Block Grant (CDBG) funds involve extensive citizen participation during the proposal development process. Local citizen participation should be encouraged throughout the process of developing a Community Improvement Grant (CIG) proposal. In particular, participation by low- and moderate-income (LMI) residents of the project service area oras slum and blight area should be encouraged. Participation is encouraged prior to submitting a The following steps, however, are required for each local government wishing to submit a Community Improvement Grant proposals, including both competitive round projects and  Planning Grant proposal, but there are no firm requirements.  projects being submitted under the open submission funds.  Public Hearing Requirement  Atar minimum, at least two public hearings must be held during the CIG proposal development  period.  The two hearings must, at a minimum, be held one week apart.  Advertisements for the two public hearing must be published separately. Applicants may not only publish one advertisement that includes information on both public hearings. Both public hearings must be held within twelve months ofthe application deadline (defined by DHCD in 2016 as after March 31,2015). In the case of the same proposal being resubmitted from the prior competitive year, DHCD may waive the public hearing Files must be maintained containing documentary evidence that the hearings were held, toi include at a minimum a list ofattendees, minutes of the hearings, and notices (2 types) For regional proposals, each participating locality must hold two public hearings as Applicants must provide timely written answers to written comments and grievances,  requirement on community development needs (first public hearing).  of the public hearings. described above.  within 15 working days where practicable.  Each hearing must be held after adequate notice as described below:  Notice of Public Hearings  Advertisement must be made in a non-legal, locally-circulated newspaper with the largest general circulation at least seven days prior to each hearing. The public hearing notices must provide the address, phone number, TDD, and times for submitting comments and grievances to the applicant locality. Ifpublishing in a weekly paper, be sure the ads are published in such a  manner as to comply with the requirements outlined here.    At least one other type ofannouncement must be done for each public hearing (examples below), at times and locations convenient to potential or actual beneficiaries, and with Advertisement through locally-received radio and/or television stations; Distribution of flyers in LMI areas and in the proposed service area(s); Announcements at local community organization meetings; or,  accommodation for the handicapped.  Announcements through local churches and community centers located in LMI and proposed  project areas. First Public Hearing  The first hearing must be held early in the CIG proposal development process to identify the applicant's community development and housing needs, the range ofe eligible project types funded through the CDBG program and the amount of money available to the applicant, as well as the applicant's past performance (if applicable) in the CDBG program during the previous five years. Atar minimum citizens should be furnished with information concerning the amount of funds available (including program income) for proposed activities and the range of activities that may be undertaken, including the estimated amount to be used for activities that will benefit low- and moderate-income persons, the proposed CDBG activities likely to result in displacement, and plans for minimizing displacement of persons as ai result ofthe CDBG project, and plans to assist persons actually displaced by the project. Between the two hearings applicants must make available to the public ai fact sheet or proposal summary that identifies the proposed activities and objectives for the project and identifies who will be affected by these activities. Citizens must have an opportunity to comment on this  document.  Second Public Hearing  A second hearing must be held for public review of and comment on the final draft oft the CIG proposal. A final draft or detailed fact sheet presenting the key activities and eligible benefits of  the project must be available at the second public hearing, ifnot before.  Additional Citizen Participation Requirements  Local citizens should be provided with reasonable and timely access to local meetings, information, and records relating to the applicant locality's proposed and actual use ofCDBG funds. Meetings should be conducted according to the standards established for the public hearings cited below (#4). CDBG-related information and records must be made available to interested citizens with the availability of such items announced at least in the same manner. as Technical assistance must be provided to groups representative of persons of low- and moderate- income that request such assistance in developing proposals for use ofCDBG funds. The level and type of assistance is determined by the applicant locality but must include at least consultation and written communication between a local contact person responsible for the  the public hearing advertisements.    CDBG proposal's development and interested groups. The name, address, and telephone number of the contact person(s) must be made available upon request and announced at all public Where 5 percent or more of public hearing participants can be reasonably expected to be non-English speaking residents, applicants must take measures to accommodate their needs. Census data on the proposed project area and on the locality as a whole should be consulted to determine ifthis provision applies in aj particular instance. Meeting this provision requires, at a minimum, having printed material available in the non-English language(s) and retaining the services of an interpreter(s) for all CDBG-related meetings and public hearings. An applicant with a current CIG project to which activities are to be added, deleted, or substantially changed (that is, substantial changes made ini terms of purpose, scope, location, or beneficiaries) must provide local citizens through a public hearing with an opportunity for comment on such changes, after the locality has informed citizens oft the changes at least seven Applicants must keep documentation ofhow they met the above requirement in their CDBG files  meetings held on the CDBG proposal.  days prior to the hearing.  for verification. This documentation should include:  Documentation oft the Public Hearing advertisements,  Documentation oft the second method used to notify citizens oft the public hearings,  List ofattendees, Available funds, Available activities, Past use ofCDBG funds, Minutes from the second hearing showing: Description of proposed activities, Any requested special accommodations.  Minutes from the first hearing showing:  Plans to minimize displacement and assist displaced persons (if applicable), and  None ofthe foregoing may be construed to restrict the responsibility or authority oft the local government applicant in the development and execution of its Community Improvement Grant  project.    Public Hearing Advertisements  These advertisements should be made in accordance with the Plan above.  Model Advertisement - First Public Hearing  (Locality) will hold aj public hearing on (date) at (time) at (location) to solicit public input on local community development and housing needs in relation to Community Development Block Information on the amount of funding available, the requirements on benefit to low- and moderate-income persons, eligible activities, and plans to minimize displacement and provide displacement assistance as necessary will be available. Citizens will also be given the opportunity to comment on (locality's) past use of CDBG funds. All interested citizens are urged to attend. For additional information, contact (local contact name and information). Comments and grievances can be submitted in writing to (locality) at (address) or by phone at Ifyou plan to attend and have any special needs requirements, please call the number listed  Grant (CDBG) funding for aj project in our community.  (phone number and TDD) until (cut-off date).  above.  Model Advertisement - Second Public Hearing  (Locality) will hold a public hearing on (date) at (time). at (location) to solicit public input on the proposed Community Development Block Grant (CDBG) proposal to be submitted to the Virginia Department ofHousing and Community Development for (project name). Residents of the project area are encouraged to attend. The (project name) proposal will include the following The draft CDBG proposal will be presented for comment along with information on projected beneficiaries, including the number oflow- and moderate-income residents to benefit from the proposed project, and plans to minimize displacement. Citizens will also be given the opportunity to comment on (locality's) past use ofCDBG funds. A fact sheet on the proposed project and the draft proposal is available at (location). For additional information, contact (local Comments and grievances can be submitted in writing to (locality) at (address) or by phone at Ifyou plan to attend and have any special needs requirements, please call the number listed  activities (list activities).  contact name and information).  (phone number and TDD) until (cut-off date).  above.    CITIZEN PARTICIPATION ASSURANCES AND CERTIFICATION The applicant assures and certifies that it has provided its citizens adequate opportunities to  participate in the development of this proposal by:  Holding at least two public hearings in the locality prior to the submission of the proposal, the first one for the purpose of obtaining the views of citizens on community development and housing needs and the second (held at least 7 days after the first) for the purpose ofinforming the public on the proposed CDBG project. Participation by low- and moderate-income residents and stakeholders in the project or service area and the community at large was encouraged. The hearings were held at times and locations convenient to potential beneficiaries and with accommodation for the disabled. Public input into the development of  this proposal was obtained at hearings held on:  02/22/2021 (date)  AND  03/22/2021 (date)  Publishing a notice to advertise the public hearings and availability of proposal information at least 7 days prior to the dates of the hearings in the non-legal section of a NEWSPAPER of local general circulation and AT LEAST ONE OTHER TYPE OF ANNOUNCEMENT. The  advertisements ran on:  02/05/2021 (date)  AND  03/05/2021 (date)  Advertisements for the two public hearing must be published separately. Applicants may not only publish one advertisement that includes information on both public  hearings.  Maintaining files which contain documentary evidence that the hearings were held. These files must contain proof of publication of the hearing notices, written and/or recorded minutes of Making CDBG program and proposal documentation available to the public for comment during regular office hours. This documentation should include the range of proposed activities, the estimated amounts of funding which will benefit low- and moderate-income persons, the plans to minimize displacement and provide displacement assistance where applicable, and a summary of the proposed application. This documentation should also include public information on any other CDBG project undertaken within the last 5 years; Providing technical assistance to groups representative of persons of low- and moderate- income that request such assistance in developing proposals for the use ofCDBG funds, with  the hearings, and lists ofcitizens attending the hearings;  the level and type of assistance determined by the locality;    Providing timely written responses to written complaints and grievances, within 15 working Accommodating the needs of non-English speaking residents at public hearings where more than 5% oft the attendees can be reasonably expected not to speak English; and, Adhering to the CDBG Citizen Participation Plan per the 2015 CDBG Program Design.  days where practicable;  ChiefA Administrative Official  Name  Title  Signature  Date  Attach original copies ofa all newspaper Public Hearing notices. Original notice copies should be clipped from the appropriate newspapers and attached with clear tape to 8 %-inch x 11-inch white paper with the date of publication clearly visible. Photocopies should be made for  other proposal copies  In Regional proposals, each participating locality must conduct two public hearings and the proposal must contain, from each participating locality, a signed copy of this page and copies ofa all newspaper advertisements. Again, originals in original copy and photocopies  in other copies.    SAMPLE RESOLUTION  Be it resolved that, pursuant to two public hearings, LOCALITYNAME wishes to apply for AMOUNTof' Virginia Community Development Block Grant funds for PROJECT TITLE. Whereas LISTAMOUNTS, AND SOURCES OF OTHER FUNDS will also be expended on this project, it is projected that NUMBER. AND TYPE OF BENEFICIARIES will result from the implementation of this project, of which NUMBER will be low-and moderate-  income persons (where applicable).  Be it further resolved that CHIEFADMINISTRATIVE OFFICIAL is hereby authorized  to sign and submit appropriate documents for the submittal oft this Virginia Community  Development Block Grant proposal.  All resolutions should be signed and dated with the exact dollar amounts pledged tol help  leverage the project. Contact DHCD with any questions.    Appendix 5  MINORITY-O)WNED ANDFEMALE-OWNED  BUSINESSNOTICE  [Instructions: Publish as a legal notice in a regional paper with a multi-county (The Town ofOnancock) is preparing to carry out (Northeas! Neighborhood of Onancock Revitalization) through the use of Virginia Community Development Block Grant Funds. In the implementation of this project the following kinds of contracts will be issued and  circulation of15,000 or greater.)  procurements made:  a. List ofconstruction and. service contracis  b. List ofconstruction. subcontracts, major, specific equipment and general types (The Town of Onancock) is soliciting the participation of minority-owned and female- owned businesses, contractors and suppliers in carrying out this project. Such businesses may be included on appropriate bid and procurement lists by submitting a written request within ten (10) days of this notice. Requests should state the name, address, product or service, and how the firm qualifies as ai minority or female owned business concern.  ofmaterials to be used  Such requests should be addressed to: The Town ofOnancock 15 North Street, Onancock, VA 23417 757-787-3363 Virginia Relay: 711 Towns Fax #  All above referenced procurements will be made on a competitive basis.  Rev. 06/30/2014  Appendix 5: Minority-Owned and Female-Owned Business Notice    THIS PAGE INTENTIONALLYIEYT BLANK  Rev. 06/30/2014  Appendix 5: Minority-Owned and Female-Owned Business Notice  2    Appendix 8  RESDENTIALANTHDISPLACEMENT AND! RELOCATION/ASSISTANCEPLAN  All Grantees must commit to minimizing project-related displacement and the hardships iti imposes. The statutory and regulatory requirements of this commitment assure that individuals who are displaced or relocated because of project activity are fairly and fully compensated, and LMI dwelling units demolished or converted to non-LMI dwelling uses are replaced. Prior to signing a contract with DHCD, the Grantee must formally adopt, make public, and certify to DHCD that it is following a Residential Ant-Displacement and Relocation Assistance Plan. The Grantee must also certify that it will minimize 1. Regardless of whether displacement or conversion to non-LMI residential use is planned as part oft the project, the plan must include, at a minimum, the following: a. Provision for one-for-one replacement ofany LMI dwelling units demolished or b. Provision for relocation benefits to any households displaced as a result oft this  displacement of persons as a result of assisted activities.  converted to any other use as a result oft this project;  project;  C. Ad description of the proposed assisted activity;  d. Steps the jurisdiction will take to minimize the displacement of persons from their  homes;  The complaint and appeals process; and  . An adopted housing standard defining an unoccupiable or uninhabitable house as ac dwelling unit that does not meet local building codes and cannot be rehabilitated  tor meet code for $25,000 or less.  2. Projects including displacement, relocation, conversion or demolition must include all information listed above, as well as the following elements in their Anti-  Displacement and Relocation Assistance Plan:  a. The location (mapped) and size (by number of bedrooms) of each dwelling unit that will be demolished or converted to a use other than as an LMI dwelling unit b. A time schedule for the commencement and completion of the demolition or  asa direct result of the assisted activity;  conversion;  12/03/2012  Appendix 8: Residential Anti-Displacement andl Relocation Assistance Plan    C. The location (mapped) and size of units (by number ofbedrooms) that will be d. The source of funding and a time schedule for the provision of replacement  provided as replacement dwelling units;  dwelling units;  e. The policy that any fixed moving expense and dislocation allowance will be based upon the current Federal Home Administration payment schedule; The basis for concluding that each replacement dwelling unit will remain an LMI dwelling unit for at least 10 years from the date ofinitial occupancy; and Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units is consistent with the housing needs ofLMI households in  the jurisdiction.  One-For-One Replacement Rule  Projects including housing demolition or conversion must adhere to the "one-for-one replacement" rule: All occupied and vacant occupiable LMI dwelling units demolished or converted to any use other than as LMI dwelling units as a result of an assisted project activity must be replaced with LMI dwelling units. This is not required if Grantee can document that there are available units available to LMI in the community.  The key elements oft this rule are:  1. Replacement LMI units may be provided by any government agency or private 2. Replacement units must be located within the Grantee's jurisdiction, and to the extent feasible and consistent with other statutory priorities, the units shall be located in the 3. Replacement units must be comparable in size and number to those units demolished or converted sO that at least the same number ofindividuals can be housed in the replaçement units. Replacement units must not be smaller than those they replace, e.g., demolition ofone 2-bedroom unit and construction oft two 1-bedroom units.  developer.  same neighborhoods as the units replaced.  4. Replacement units must be in standard condition.  5. Replacement units may include vacant units that have been raised to standard  condition provided that:  a. No person was displaced from the unit as a result of an assisted project activity,  and  12/03/2012  Appendix 8: Residential. Anti-Displacement andl Relocation Assistance Plan  2    b. The unit was vacant for at least three (3) months before execution oft the agreement between the Grantee and the property owner.  6. Replacement units must initially be made available for occupancy during the period beginning one (I)year prior to the Grantee's completion and submission ofa Residential Anti-Displacement and Relocation Assistance Plan to DHCD and DHCD's approval of such al Plan and ending three (3)years after the commencement 7. Replacement units must be designed to remain as LMI dwelling units for at least ten (10) years from the date ofinitial occupancy. Replacement units may include public housing or existing housing receiving Section 8 assistance under the Housing Act of Under certain narrowly defined circumstances, a Grantee may request and be granted a waiver, by HUD, oft the one-for-one replacement rule. For more information on waiver requirements, contact your DHCD Community Development Specialist. These elements point to the necessity ofhaving complete information on the current housing stock and market in the locality. This information must be available for use and  oft the demolition or conversion.  1937.  incorporated in drafting the Plan, prior to contracting with DHCD.  12/03/2012  Appendix 8: Residential Anti-Displacement and Relocation Assistance Plan  3    RESIDENTIAL ANTEDISPLACEMENT AND RELOCATION ASSISTANCE PLAN  CERTIFICATION  The (Town of Onancock) will replace all occupied and vacant occupiable low/moderate-income dwelling units demolished or converted to a use other than as low/moderate income dwelling unit as a direct result of activities assisted with funds provided under the Housing and Communily Development Act of1974, as amended. All replacement housing will be provided within three (3) years of the commencement oft the Before obligating or expending funds that will directly result in such demolition or conversion, the (Town of Onancock) will make public and advise the state that it is undertaking such an activity and will submit to the state, in writing, information that  demolition or rehabilitation relating to conversion.  identifies:  1.A Ad description of the proposed assisted activity;  2. The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate-income dwelling units as a direct result of the assisted activity; 3. A time schedule for the commencement and completion of the demolition or 4. The general location on a map and approximate number of dwelling units by size (number ofbedrooms) that will be provided as replacement dwelling units; 5. The source of funding and a time schedule for the provision of replacement dwelling 6. The basis for concluding that each replacement dwelling unit will remain a low/moderate-income dwelling unit for at least 10 years from the date of initial 7. Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units is consistent with the housing needs of low- and moderate-  conversion;  units;  occupancy; and  income households in the. jurisdiction.  12/03/2012  Appendix 8: Residential Anti-Displacement and Relocation Assistance Plan  4    The (Insert Grantee's Name) will provide relocation assistance to each low/moderate income household displace by the demolition ofhousing or by the direct result of assisted activities. Such assistance shall be that provided under Section 104 (d) of the Housing and Communily Development Acl of 1974, as amended, or the Uniform Relocation Assistance and Real Property Acquisition Policies Act of1970, as amended.  The (Town of Onancock) FY  project includes the following activities:  (Description ofActivities as outlined in grant application)  The activities as planned will not cause any displacement from or conversion of occupiable structures. As planned, the project calls for the use of existing right-of-way or easements to be purchased or the acquisition oft tracts of land that do not contain housing. The (Town of Onancock) will work with the grant management staff, engineers, project area residents, and the Department of Housing and Community Development to insure that any changes in project activities do not cause any displacement from or conversion In all cases, an occupiable structure will be defined as a dwelling that meets local building codes or a dwelling that can be rehabilitated to meet code for $25,000 or less.  ofoccupiable structures.  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