MATI  ONANCOCK 1680 VIRGINIA'S EASTERN SHORE  Town Council: Ray Burger, Thelma Gillespie, Cynthia Holdren, Joy Marino, Sarah Nock and Maphis Oswald  Mayor: Fletcher Fosque I Town Manager: Matt Spuck  Personnel Committee March 1, 2022 Town Hall, 3:30pm  Agenda 1. Call to order  2. Distribute Personnel Policy handbook 3. Discuss Police retention 4. Discuss Holiday list 5. Discuss. Job Description 6. Items for April 5, 2022 meeting  7. Adjourn  151 North Street 1 Onancock, Virginia 23417 I 757.787.3363 - onancock.com    S 8 09 W R9 N W N W S 0  E 0o co a D0 41 a a 13 LE co 3  4 1 1 u m 2 un N s 4 1 6  4 2  3    Onancock Police Deparment-VA010200 - NIBRS Agency Crime Overview  L Entorcement Eaployees Saorn Mde Seorn! 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Police Department employees willl be paid at ther rate oft time and al halff for all hours worked ine excess ofe eighty (80) hours bi-weekly. Unless authorized to do: sol beforehand, employees The Town Manager may grant a bonus or non-monetary award (e.g., award time off, lunch  should not work over eighty (80) hours during al biweekly pay period.  D. Bonuses and non-monetary; awards  "on the town") to an employee to recognize superior service to the Town.  E. Retirement  The Town participates in the Virginia Retirement System for all employees eligible for  retirement benefits pursuant to the rules and policies ofVRS.  VI. HOLIDAYS AND LEAVE A. Holidays balances:  The following holidays are observed by the Town. Full-time and part-time salaried employees shall be granted time off for these days without charging the time against leave  New Year's Day Martin Luther King Jr Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day - Day after Thanksgiving o Christmas Eve - Christmas Day  January 1  Third Monday inj January Third Monday in February Last Monday in May July 4 1st Monday in September November 11 4th Thursday: in November 4th Friday in November December 24 December 25  When an employee is required to work on one oft these holidays, compensatory time off will be given on an hour for hour basis for the hours worked on the holiday OR employees who are not exempt under the Fair Labor Standards Act (non-exempt) will be paid at the rate of time and al half for all hours worked. Holidays falling on Saturday or Sunday shall be taken on the Friday or the Monday, respectively, as announced by the Town. Each non- exempt employee oft the police department shall be paid the equivalent of one (1) shift per holiday. (e.g. Each non-exempt police officer will be paid for ten (10) hours worked per holiday)  The: state code lists state holidays in $2.2-3300.  B. Inclement Weather Policy  Itn may be necessary delay opening of the Town Office, close the Town office early or close the Town Office due to weather conditions. This decision will be made by the Town Manager, ori in his or her absence, the Mayor. The Town Manager will notify all department heads, and, in turn, department heads will notify their employees. The closings and delays  11    Code of Virginia  Title 2.2. Administration of Government Subtitle II. Administration of State Government Part A. General Provisions Chapter 33. State Holidays and Other Special Days S 2.2-3300. Legal holidays  Iti is the policy of the Commonwealth to fix and set aside certain days in the calendar year as legal holidays for the people of Virginia. In each year, the following days are designated as legal  holidays:  January 1 = New Year's Day. (1929-1968), defender of causes.  The third Monday in January Martin Luther King, Jr., Day to honor Martin Luther King, Ir., The third Monday in February George Washington Day tol honor George Washington (1732- The last Monday in May = Memorial Day to honor all persons who made the supreme sacrifice in giving their lives in defense of Virginia and the United States in the following wars and engagements and otherwise: Indian Uprising (1622), French and Indian Wars (1754-1763), Revolutionary War (1775-1783), War of1812 (1812-1815), Mexican War (1846-1848), Civil War (1861-1865), Spanish-American War (1898), World Warl(1917-1918), World War II (1941-1945), Korean War (1950-1953), Vietnam War (1965-1973), Operation Desert Shield-Desert Storm (1990-1991), Global War on' Terrorism (2000-), Operation Enduring Freedom (2001-), and Operation Iraqi Freedom (2003-). On this day all flags, national, state, and local, shall be flown atl half-staff or half-mast to honor and acknowledge respect for those who made the supreme June 19 = Juneteenth to commemorate the announcement of the abolition of slavery in Texas, the last of the former Confederate States of America to abolish slavery, and to recognize the significant roles and many contributions of African Americans to the Commonwealth and the July 4 - Independence Day to honor the signing of the Declaration of Independence. The first Monday in September - Labor Day to honor all people who work in Virginia. - The second Monday in October Columbus Day and Yorktown Victory Day to honor Christopher Columbus (1451-1506), a discoverer of the. Americas, and the final victory at Yorktown on  1799), the first President of the United States.  sacrifice.  nation.  October 19, 1781, in the Revolutionary War. free society to exercise the right to vote.  OT The Tuesday following the first Monday in November = Election Day for the right of citizens ofa November 11 - Veterans Day tol honor all persons who served in the. Armed Forces of Virginia and the United States in the following wars and engagements and otherwise: Indian Uprising (1622), French and Indian Wars (1754-1763), Revolutionary War (1775-1783), War of1812 (1812- 1815), Mexican War (1846-1848), Civil War (1861-1865), ,Spanish American War (1898), World    WarI(1917-1918), World War II (1941-1945), Korean War (1950-1953), Vietnam War (1965- 1973), Operation Desert Shield-Desert Storm (1990-1991), Global War on' Terrorism (2000-), Operation Enduring Freedom (2001-) ), and Operation Iraqi Freedom (2003-). The fourth Thursday in November and the Friday next following Thanksgiving Day tol honor and give thanks in each person's own manner for the blessings bestowed upon the people of  Virginia and honoring the first Thanksgiving in 1619.  December 25 = Christmas Day.  Whenever any of such days falls on Saturday, the Friday next preceding such day, or whenever any ofs such days falls on Sunday, the Monday next following such day, and any day SO appointed by the Governor of the Commonwealth or the President of the United States, shalll be a legal Code 1950, S 2-19; 1954, C.3 328; 1958, C. 167; 1966, C. 677,52 2.1-21; 1970, C. 682; 1972, C. 114; 1973, C. 421; 1978, C. 7; 1982, C. 325; 1984, C. 671; 1989, C. 190; 1992, C. 622; 1993, CC. 177, 872; 2000, CC. 392, 454;2001, C. 844;2010, C. 860;2020, CC. 417, 418;2020, Sp. Sess. I, CC. 4,5. The chapters ofthe acts of assembly referenced in the historical citation at the end of this section(s) may not constitute. a comprehensive list of such chapters and may exclude chapters  holiday as to the transaction of all business.  whose provisions have expired.    Director ofAdministration GENERALI DESCRIPTION OF WORK:  Leads all aspects of town administration including financial system oversight, billing and payroll preparation, purchasing, payroll and human resources, computer systems and network: administration, Town Council meeting minutes and clerk responsibilities, grant management and administration, and any other administrative task as required by your  direct supervisor, the Town Manager.  TYPICALTASKS:  Receive and process all invoices, secure approval for payment, ensure policy adherence, purchase items when required, and process payment. Prepare town bills (utility, tax, fees, etc.) and receive payments from all sources, includingin-person, via mail, ACH and wire, and online. Administer all computer systems and serve as primary contact for upgrades, Responsible for organizing all records aligning Commonwealth record retention. Responsible to administrate all payroll and benefit functions. Takes meeting minutes, types and distributes to appropriate individuals. Administer grants after received to ensure compliance.  maintenance, and training. Prepare bank reconciliation.  Event coordination. Oversee administrative assistant. Other tasks as assigned.  KNOWLEDGE.SKILISANDABLTIES:  Strong knowledge ofl business processes and systems. Exceptional Microsoft Office skills. Independent and collaborative work ethic.  Accounting and bookkeeping knowledge and demonstrated experience. Communication skills and demeanor to deal with our diverse community. Strong familiarity with cloud-based banking, insurance, payroll, and human  resource platforms. Accurate, organized, and planful. Ahigh degree of confidentiality. EDUCATIONAND EXPERIENCE:  Bachelor's Degree from an accredited college or university. A minimum of four years of  experience in positions with similar skill requirements.    ADA COMPLIANCE  Physical Ability:  Tasks involve the ability to exert light physical effort in sedentary to light work. Tasks may involve some lifting, carrying, pushing and/or pulling of object and materials ofl light weight (up to 20 pounds). Tasks mayi involve extended periods at  al keyboard or work station.  Dexterity:  Requires the ability to perform skilled coordinated movements, such as keyboarding, usinga calculatorand operating office equipment and a cash register. Some tasks require visual perception and discrimination. Some tasks require clear,  Sensory_Requirements: oral communications ability. Environmental Factors:  Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease or pathogenic substances.  (This job description isi in draft form and requires adoption oft the Town Council for  inclusion in the Town of Onancock Personnel Handbook)    TOWN OF ONANCOCK PERSONNEL POLICIES1  PURPOSE  The objective of these Personnel Policies ("Policy") is to provide a uniform system of personnel administration for the staff ofThe Town of Onancock ("Town"), based on merit principles, equitable compensation, open competition in hiringand advancement, Itis thej policy of the Member to establish reasonable rules ofe employment conduct (i.e., guidelines for management and employees to follow) and to ensure compliance with these rules through a program consistent with the besti interests of the Member and its employees. THIS MANUAL IS NOT, AND SHALL NOT BE CONSTRUED AS. AN EXPLICIT ORIMPLIED CONTRACT; SHALLI NOT MODIFY, ANY EXISTINGAT-WILLSTATUS OFANY TOWN EMPLOYEE; AND SHALL NOT CREATE ANY DUE PROCESS REQUIREMENT IN EXCESS OF FEDERAL OR STATE CONSTITUTIONAL OR STATUTORY REQUIREMENTS. THE TERM AT-WILL MEANS EMPLOYEES CAN TERMINATE VOLUNTARILY OR BE TERMINATED AT WILL. EXCEPTIONS ARE EMPLOYEES HAVING WRITTEN Additionally, it is the policy of the Town to strive for safety in all activities and operations, and to carry out the commitment of compliance with health and safety laws applicable to the Town by enlisting the help ofall employees to ensure that public and  and equal employment opportunities.  CONTRACTS SIGNED BY' THE CAO.  work areas are free ofhazardous conditions.  II. DERINITIONS  Wheneverr responsibilities fall to the Town Manager underthese Policies, he or she may A. Exempt Employee - a salaried employee who performs executive, administrative or professional duties as defined under the Fair Labor Standards Act and its regulations. Full-time, part-time, and temporary employees may be exempt. B. Full-time Employee - an individual hired on either a salary or wage basis for an established position for ani indefinite term who is expected to work: a minimum of32 Part-time Employee - an individual hired on either a salary or wage basis for an established position for an indefinite term who is expected to work an established  designate another to fulfill his or her responsibilities.  hours a week.  period oft time thati is less than 32 hours per week.  The Town of Onancock reserves the right to modify, amend, or rescind these policies in whole or inj part without prior  notice. See Section XIII  5