General Authority Minutes  January 9, 2024  MINUTES OF A REGULAR MEETING OF  THE GENERAL AUTHORITY OF THE CITY OF FRANKLIN  January 9, 2024  1.  Call to Order  The meeting was called to order at 6:01 p.m.  2.  Roll Call  Members in Attendance: John Eckel Fred Leyda Chad Ellis Peter O'Polka Jody Freni Caleb Williams Timothy Dunkle Excused: None Others in Attendance: Kurt McFadden, City of Franklin Devin Hines, Water Treatment Plant Clint Hoffman, Water Network Kyle Fritz, The EADS Group Josh Kalp, The EADS Group Michael Gorman, Tech Resources Coordinator James Wetzel, City ofl Franklin Mike Moore, Wastewater Network Brian Spaid, Dale Woodard Gent McFate Alex Spaid, Dale Woodard Gent McFate T.J.P Parks, Recording Secretary Helen Fielding, The Derick Donna Fletcher, 827 Elk Street  1    General Authority Minutes  January 9, 2024  Mr. Spaid administers Oaths ofOffice to Mr. Dunkle and Mr. Leyda.  3.  Adoption of Agenda  Mr. Spaid requested to add item 8(A)(2)(c) "Approval ofCsO Flow Monitoring by Motion by Mr. Eckel and seconded by Mr. Williams to adopt the agenda, as amended.  EADS Group."  Motion passed unanimously.  4.  Nominations and Election ofOfficers  Motion by Mr. Eckel and seconded by Mr. Ellis to nominate Mr. Dunkle to serve as Motion by Mr. Eckel and seconded by Mr. Ellis to close the nominations for Chairperson. Motion by Mr. Williams and seconded by Mr. Ellis to nominate Mr. Eckel to serve as Motion by Mr. Ellisand seconded by Mr. Williams to close the nominations for Vice Motion by Mr. Eckel and seconded by Mr. Ellis to nominate Mr. O'Polka to serve as Motion by Mr. Eckel and seconded by Mr. Leyda to close the nominations for Treasurer. Motion by Mr. Ellis and seconded by Mr. Freni to nominate Mr. Williams to serve as Motion by Mr. Ellis and seconded by Mr. Eckel to closed the nominations for Secretary. Motion by Mr. Leyda and seconded by Mr. Eckel to nominate Mr. Ellis to serve as Motion by Mr. Eckel and seconded by Mr. Ellis to close nominations for Assistant  Chairperson. The motion passed unanimously. The motion passed unanimously.  Vice Chairperson. The motion passed unanimously. Chairperson. The motion passed unanimously. Treasurer. The motion passed unanimously. The motion passed unanimously.  Secretary. The motion passed unanimously. The motion passed unanimously.  Assistant Secretary. The motion passed unanimously. Secretary. The motion passed unanimously.  2    General Authority Minutes  January 9, 2024  5.  Approval of Minutes  Motion by Mr. Eckel and seconded by Mr. Leyda to approve the minutes of December  12, 2023 as presented. Motion passed unanimously.  6. 7.  Citizens' Inquiries - None  Water  6.A. Operations/ Project Reports 1. Staff Updates Mr. Hines  Bearings appear to be going bad on the pump at the gth Street plant. Mr. Hines Well extensions for Wells 2 and 13 are completed and will be painted in spring. Crews have been digging curb boxes and noticed some leak detection in the Received quotes to replace waterlines at the following locations:  will get pricing for new bearings.  Mr. Hoffman  process.  Bell Avenue to be done in conjunction with Sugarcreek Borough'smill Wintergreen Avenue, from Moreland Avenue to 15th Street, which includes installing a fire hydrant at 15th Street - $35,500 Pin Oak Drive, from Moreland Drive to Edgewood Drive-$ $36,282  and pave project - $24,377 Woodland Avenue - $47,700  2. EADS Group  Front Street Waterline and Allegheny Boulevard Waterline  Mr. Kalp reported that the PENNVEST application, in the amount of $3,680,000, was submitted on October 19, 2023. The PENNVEST advisory board meets on January 24th to announce their decision of approval or disapproval. He advised that a PennDOT Highway Occupancy Permit will be required, but it would otherwise be ready to bid out,  iff funding was awarded. Dam Removal  Mr. Kalp informed that the Local Share Account (LSA) grant application for $952,520 was submitted on November 11, 2023. The Growing Greener grant application was not approved. There has been no correspondence with DEP to date on this matter.  3    General Authority Minutes  January 9, 2024  15"h Street Pump Station  Mr. Fritz reported that the pump station has been installed and the electrical work is complete. He explained that al bill from Penelec in the amount of $5,514.37 to replace the existing bank for upgraded service is ini the Water Fund bills for approval. Once that is paid, Penelec will provide electrical services and the SCADA system can begin being  set up.  Miller Hill Waterline  Mr. Fritz reported that Mortimer's completed all remaining punchlist items and Motion by Mr. Eckel and seconded by Mr. Leyda to approve Payment Application No. 9 in the amount of$15,000 as presented. The motion passed  submitted Payment Application No. 9 in the amount of$15,000.  unanimously.  Mr. Fritz also presented Change Order No. 6 for approval. He explained the purpose oft the change order is to account for the quantity ofmaterials actually installed, which reduces the contract amount by $120,007, and to revise the substantial completion  date to August 18, 2023.  Motion by Mr. Eckel and seconded by Mr. Williams to approve Change Order  No. 6 as presented. The motion passed unanimously.  7.B. Water Financial Report  Total Unrestricted Water Funds Balance is $460,841. Motion by Mr. Eckel and seconded by Mr. Freni to accept the financial report for January. Motion passed  unanimously.  Motion by Mr. Williams and seconded by Mr. Eckel toj pay the following bills.  Motion passed unanimously.  City ofFranklin General Services Fee for January Dale Woodard Gent Law Firm for Water General Dale Woodard Gent Law Firm for Inclined Conveyor  $ 18,166.67 $ $  467.50 60.00  Matters  Damage Claim  4    General Authority Minutes  January 9, 2024 520.00 80.00 948.40 50.00 $ 2,563.75 $ 2,330.60 $ 5,514.37 $ 15,000.00 $ 1,520.26 $ 41,384.66 $ 88,606.21  Dale Woodard Gent Law Firm for Water Agreement Dale Woodard Gent Law Firm for Bankruptcy - Creditor  $ $ $ $  (Aqua Pennsylvania) (Rite Aid Corporation)  The EADS Group for 2023 Engineering Anthony Parks for December Meeting  Svetz Energy Services for Electric Power Procurement The EADS Group for 15" Street Pump Station Penelec for 15!h Street Pump Station - replacing existing Mortimer's Excavating for 151h Street Pump Station The EADS Group for GACF Allegheny Blvd. Water Water Fund Monthly Invoices for Approval  Services for 2024  bank  Line  Totals:  Additional items to be reviewed:  Pre-approved invoice and payroll reimbursements to General Fund Pre-approved payroll for 12/1/23, 12/15/23 and 12/29/23  12/31/23 YTD draft budget including a detail ofinvoices paid and revenue received.  8.  Sewer  7.A. Operations/ Project Reports  1. Staff Mr. Brown  Still waiting for the expansion tank for the boiler  Waiting for the rebuilt pump  5    General. Authority Minutes  January 9,2024  Due to the recent heavy rains, the two (2) new: storm pumps are working to their  fullest potential, as are the other two (2)  Mr. Moore  Still waiting for a phone call regarding the sewerjet  2. EADSGroup WWTP  Mr. Kalp stated that he made additional testing and adjustments to the influent pumps on September 19th. He is waiting for a storm event tol be able to adequately verify Hei requested pricing for RAS and WAS pumps and is hoping they can be reduced AM Stabilizers submitted a request to discharge 4,200 gallons per month of industrial waste into the Franklin sewage collection system. Mr. Kalp said he reached out to AM Stabilizers for more information and DEP for their input. It was noted that the EPA must approve this, since we don't have aj pre-treatment discharge program. The Authority was awarded an H20 Grant in the amount of $585,000 for an emergency generator. Matching funds of $292,500 will have to be submitted when the  their performance. in size.  The Chapter 94 report due on January 315.  grant agreement is received.  A-108 Phase I Sewer Replacement & CSO Elimination Project  Mr. Fritz reported that the revisions to the design drawings required to obtain E&S, GP and NPDES were submitted and approved. The Part II permits are ready to be submitted but he is waiting until after the PENNVEST consultation on January 25th. He added that Railroad Permits are ready to be submitted, but cost $1,000 for each of the two  (2) railroad crossings.  Motion by Mr. O'Polka and seconded by Mr. Eckel to approve the $1,000 permit After the railroad permits are approved, Mr. Fritz advised that there will be additional fees associated with construction occurring at the railroad crossings. These costs will be worked into the construction contract which will become part of the funding Mr. Fritz reminded everyone of the PENNVEST consultation at 9 A.M.on Mr. Fritz provided the current cost estimates for the project. There is expected to be 55,400 linear feet of sewer lines, 37,400 ofwhich will be open cut and the remaining  fee for each railroad crossing permit.  application. January 25, 2024.  6    General. Authority Minutes  January 9, 2024  18,000 will be trenchless. The preliminary construction estimate is $17,000,000. He The semi-annual report for A-108 and 15th Street NOV is complete and ready to Uniontown Heights Municipal Authority received a grant to make improvements Mr. Fritz asked ifthe Authority wants tol keep the CSO Monitoring Agreement the same for 2024 as it was in 2023 with no additional scope of work and no price increase. Motion by Mr. Eckel and seconded by Mr. O'Polka to maintain the same terms and costs outlined in the CSOI Monitoring Agreement between the Authority and The EADS Group for the 2024 contract year. The motion passed unanimously.  suggests requesting $21,000,000 in the PENNVEST application.  submit.  tot their sewer system.  7.B. Sewer Financial Report  Total Unrestricted Sewer Funds Balance of($47,534).  Motion by Mr. Freni and seconded by Mr. Williams to accept the sewer financial Motion by Mr. Ellis and seconded by Mr. Leyda to pay the following bills. The  report for January. The motion passed unanimously.  motion passed unanimously.  City of Franklin General Services Fee for January Dale Woodard Gent McFate for Sewer General Matters The EADS Group for 2023 Engineering Anthony Parks for December meeting  $ 18,166.67 $ 307.50 $ 4,560.00 $  50.00 $ 3,875.00 $ 2,563.75 $ 23,877.52 32,051.22 $ 22,512.74  The EADS Group for Flow Monitoring 5 CSO Sites  Svetz Energy Services for Electric Power Procurement Services  The EADS Group for A-108 Planning S03-21  General Authority Water capital for 15'h Street Pump Station  Project Reimbursement  Sewer Fund Monthly Invoices for Approval  7    General Authority Minutes  January 9,2024 $ 107,964.40  Totals:  Additional items to be reviewed:  Pre-approved invoice and payroll reimbursements to General Fund Pre-approved payroll for 12/1/23, 12/15/23 and 12/29/23  12/31/23 YTD draft budget including a detail ofinvoices paid and revenue received.  9. Reports A.C Chair's Report:  Received "Thank You" car for Mr. Stoltenberg's s flowers and for attending his celebration ofl life. The plaque that was discussed at the December meeting has been Received an email from Mr. Gibbons regarding cyber security. Reeves Information Technology feels that the cyber security on all City systems is adequate and does not foresee a need to be concerned. Mr. Hines said he will check on the current emergency Announced a Cyber Security Symposium being offered at Emergency Management Institute. Registration is free but does not include meals. Runs March 24-28. Registration  installed on the fire hydrant.  response procedures. is due February 1S1. B.City Manager's Report:  Now that Miller Park is closed out, the City owes the Authority roughly $140,000 for its Construction oft the cell tower next to the Bully Hill water tank will begin soon. Received notice that the 2024 membership dues to the Pennsylvania Municipal Legue are due and are $2,700. The Authority has been a member in the past. Will look into what perks are associated with being a member before deciding to renew. Possible interest in the old sewer. jet, but the sale ofit will have to be put out for bid regardless. Mr. Wetzel will check with staff to see ifa any oft the other departments havea use for the chassis before submitting it for public auction.  share oft the project cost.  Beginning to assess the fee schedule Requested time in Executive Session  C.Public Utilities Director's Report:  Chassis for the 2024 Kenworth T480 truck will be brought to the 3rd Street garage for DEP informative session tomorrow in Meadville regarding PFAS training  review before it is installed on the body of the truck. F550 dump truck should be delivered in May  8    General Authority Minutes  January 9, 2024  D.Mapping Update:  Continuing to update mapping  Preparing the Consumer Confidence Report for the public  ESolicitor's Report:  Requested time in Executive Session for the purposes of potential litigation and  negotiations 10. Executive Session  The Authority entered into Executive Session at 7:10 P.M, which ended at 7:35 P.M.  Meetings  The next committee meeting is January 25, 2024 at 10:00. A.M. The next regular meeting is February 13, 2024 at 6:001 P.M. at City Hall.  11. Adjourmment:  There being no further business, the meeting was adjourned at 7:35 P.M.  ABE  Minutes prepared by T.J. Parks  9