General Authority Minutes  May 14, 2024  MINUTES OF A REGULAR MEETING OF  THE GENERAL AUTHORITY OF THE CITY OF FRANKLIN  May 14, 2024  1.  Call to Order  The meeting was called to order at 6:00 p.m.  2.  RollCall  Members in Attendance: John Eckel Fred Leyda Caleb Williams Timothy Dunkle Chad Ellis Peter O'Polka Excused: Jody Freni Others in Attendance: Kurt McFadden, City of Franklin Devin Hines, Water Treatment Plant Clint Hoffman, Water Network Kyle Fritz, The EADS Group Josh Kalp, The EADS Group James Wetzel, City of Franklin Mike Moore, Wastewater Network Glenn Brown, Water Treatment Plant Brian Spaid, Dale Woodard Gent McFate Alex Spaid, Dale Woodard Gent McFate T.J. Parks, Recording Secretary Helen Fielding, The Derrick Donna Fletcher, 827 Elk Street Michael Gorman, Tech Resources Assistant  1    General Authority Minutes  May 14, 2024  3.  Adoption ofAgenda  Motion by Mr. Ellis and seconded by Mr. Williams to adopt the agenda as presented.  Motion passed unanimously. Approval of Minutes  4.  Mr. Dunkle noted the minutes should read, "as presented," under the Adoption oft the Agenda, and "as amended," under the Approval of the Minutes. There was also a place on page 6  where Mr. Williams' name was misspelled. as amended. Motion passed unanimously. Citizens' Inquiries - None Review 2023 Audit  Motion by Mr. Eckel and seconded by Mr. Ellis to approve the minutes of April 9, 2024  5. 6.  Mr. Dunkle stated that he received a phone call from the auditors, asking ifthere was anything that the. Authority had any issues or concerns to be addressed in the audit before it was finalized, and confirmed that the Authority has not been engaged in any illegal activity. The auditor advised that a single audit due to the expenditure of federal funds in excess of$1,000,000 for the Miller Hill waterline project, which will result in an increased fee to conduct the audit.  7.  Water  7.A. Operations/Project Reports 1. Staff Updates Mr. Hines  Well 13 motor went bad. It was fix by Moody's 's and is functioning. Moody's suggested that this could be a regular occurrence for the motors since the pumps  shut off and turn back on sO frequently.  Mr. Hoffman  Most oft the pipe at Woodland Drive has been installed. Will start restoration once everything is tied in. Mr. Wetzel interjected that the LFAR paving by IA Construction is scheduled to start June 10th. Mr. Hoffman had spoken to IA Construction to discuss a cost for them to include milling and paving to fill in the ditch line, in addition to their regular scheduled paving, and received an estimate  2    General. Authority Minutes  May 14,2024  ofapproximately $15,000. Mr. Wetzel stated that a change order for IA  Construction to perform the work would be $27,110.  Motion by Mr. Eckel and seconded by Mr. O'Polka to approve the change order to allow IA Construction to mill and pave the ditch line for the waterline replacement along the routes scheduled to be paved under the LFAR paving contract in the amount of $27,110. The motion passed  unanimously.  Waterline break at 1 Dale Avenue. Based on the amount of paving to be replaced,  itv would be approximately $40,000 in asphalt to repair.  Motion by Mr. Williams and seconded by Mr. Leyda to authorize the EADS Group tol begin preparing specifications for a bid package for the repaving of the affected areas of the parking lot at the Venango County Human Services building. The motion passed unanimously.  2. EADS Group  Front Street Waterline and Allegheny Boulevard Waterline  Mr. Kalp stated that M&B Services has not submitted their consent form. Hei is  not hopeful that it will be submitted in time to be bid in the. June/July timeframe as he had hoped.  Dam Removal  USG drain line cleaning will be scheduled once the reservoir level recedes. The EADS Group will submit a DCED Act 13 grant application on May 31, 2024. Motion by Mr. Williams and seconded by Mr. Eckel to submit the DCED Act 13 grant application in the amount of $300,000 for the Dam Removal and Stream Restoration Project, to enter into the Landowner Letter of Commitment, and to accept the Funding Commitment Letter as presented. The motion passed unanimously.  Reno Water System  Mr. Kalp announced that a virtual meeting is scheduled with Aqua PA on April  22,2024 to discuss pressure zone configuration. Barretts Flats Water Treatment Plant by the August 2026 deadline.  Mr. Kalp announced that a survey oft the property is scheduled at the beginning of July. He hopes to submit the PENNVEST application for the new water treatment plant  3    General Authority Minutes  May 14, 2024  15th Street Pump Station  Mr. Fritz reported that demolition oft the old pump station is scheduled to begin mid-May once aj piece of demo equipment becomes available. Substantial completion of  the project is anticipated for the June Authority meeting.  7.B. Water Financial Report  Total Unrestricted Water Funds Balance is $603,212. Motion by Mr. Eckel and seconded by Mr. Ellis to accept the financial report for May. Motion passed unanimously. Motion by Mr. Leyda and seconded by Mr. Williams to pay the following bills.  Motion passed unanimously.  City of Franklin General Services Fee for May Dale Woodard Gent Law Firm for Water General  $ 18,166.67 $ $ $ $ $ $  225.00 30.00 50.00 827.50 300.00 375.00  Matters  Dale Woodard Gent Law Firm for Sandycreek Township Dale Woodard Gent Law Firm for Water Tower Leases Dale Woodard Gent Law Firm for Inclined Conveyor Dale Woodard Gent Law Firm for Water Agreement Dale Woodard Gent Law Firm for Water Treatment Plant MaherDuessel for 2023 Financial Statement Audit The EADS Group for 2024 Engineering Anthony Parks for April Meeting  Damage Claim (Hawbaker Inc.) (Aqua Pennsylvania)  Project Billing  $ 7,750.00 $ 750.00 $ 50.00 $ 1,988.87 $ 1,244.80  The EADS Group for 15!h Street Pump Station HCS Instrumentation LLC for 15' Street Pump Station  4    General Authority Minutes  May 14, 2024 622.40 $ 2,356.50 $ 12,708.40 $  HCS Instrumentation LLC for 151h Street Pump Station HCS Instrumentation LLC for 15'h Street Pump Station HCS Instrumentation LLC for 15!h Street Pump Station The EADS Group for GACF Allegheny Blvd. Water Vincent Excavating & Gravel for Wintergreen Drive Vincent Excavating & Gravel for Bell Avenue Vincent Excavating & Gravel for Bell Avenue Vincent Excavating & Gravel for Woodland Drive Franklin Concrete Products for Woodland Drive Franklin Concrete Products for Woodland Drive Franklin Concrete Products for Woodland Drive Franklin Concrete Products for Woodland Drive Franklin Concrete Products for Woodland Drive Franklin Concrete Products for Woodland Drive Franklin Concrete Products for Woodland Drive Franklin Concrete Products for Woodland Drive Cooperstown Sand and Gravel for Woodland Drive  $  459.00 $ 779.87 $ 1,330.78  1,034.09 $ 1,189.54 $ 230.00 $ 230.00 $ 230.00 $ 230.00 $ 230.00 $ 230.00 $ 230.00 $ 230.00 $ 2,251.77 $1 16,182.10 $ 429.30 $ 44,891.74  Line  LB Water for Woodland Drive LB Water for Bell Avenue  Water Fund Monthly Invoices for Approval  5    General Authority Minutes May 14, 2024 $ 117,833.32  Totals:  Additional items to be reviewed: Pre-approved payroll for 4/5/24 and 4/19/24  Pre-approved invoice and payroll reimbursements to General Fund  4/30/24 YTD draft budget including a detail ofinvoices paid and revenue received.  8.  Sewer  8.A. Operations/Project Reports  1. Staff Mr. Brown  Tree fell behind the wastewater treatment plant and took out the fiber optics causing damage to the SCADA. Damages were submitted to the insurance  company.  Exhaust system was installed in the bar screen room.  Mr. Moore  Ali line was plugged with tree roots on Crestview Drive. When he went to unclog  the line, sewage backed up into a house on Gurney Road.  2. EADS Group WWTP  Mr. Kalp is waiting for more information from RAS and WAS pump  manufacturers on pump recommendations.  One bid was received for the Sludge Removal project from CWM Environmental Motion by Mr. O'Polka and seconded by Mr. Leyda to award the sludge removal contract to CWM Environmental in the amount of $129,625. The motion passed  in the amount of $129,625.  unanimously.  Mr. Kalp discussed the Engineering agreement for the Wastewater Treatment Plant's emergency generator that they will be receiving as a result oft the H20 grant that was awarded to the Authority. The cost for basic services under the agreement is  $70,000, plus $7,000 for additional services.  6    General Authority Minutes  May 14, 2024  Motion by Mr. Eckel and seconded by Mr. Ellis to approve the Engineering Agreement with the EADS Group as presented. The motion passed unanimously. A-108 Phase I Sewer Replacement & CSO Elimination Project  Mr. Fritz reported that the PENNVEST application was submitted on April 30, 2024. Comments were received from the PENNVEST representative, which were then addressed and submitted back to PENNVEST for review. Part II permits were submitted last week. Mr. Fritz then presented the agreement for Railroad Crossing #2 in the amount  of$2,250.  Motion by Mr. Williams and seconded by Mr. Eckel to approve the agreement with Western New York and Pennsylvania Railroad in the amount of $2,250. The motion  passed unanimously. amount of $600.  Next, Mr. Fritz presented a request for approval of the yearly rental fee in the Motion by Mr. Eckel and seconded by Mr. Ellis to approve the payment oft the yearly rental fee in the amount of $600 to Western New York and Pennsylvania Railroad.  The motion passed unanimously.  The HOP for the Atlantic Avenue bore pit was submitted to PennDOT and is under review. The Second Opinion Review was addressed and final documents submitted  to Dr. Kim on April 18, 2024. 7.B. Sewer Financial Report  Total Unrestricted Sewer Funds Balance of $(192,850).  Motion by Mr. Ellis and seconded by Mr. Leyda to accept the sewer financial Motion by Mr. Eckel and seconded by Mr. Ellis to pay the following bills. The  report for May. The motion passed unanimously.  motion passed unanimously.  City of Franklin General Services Fee for May Dale Woodard Gent McFate for Sewer General Matters Dale Woodard Gent McFate for A-108 Project MaherDuessel for 2023 Financial Statement Billing  $ 18,166.67 $ 225.00 $ 655.00 $ 7,750.00  7    General Authority Minutes  May 14, 2024 $ 1,762.50 $ 2,936.41 $  The EADS Group for 2024 Engineering The EADS Group for Chapter 94 Report Anthony Parks for April Meeting The EADS Group for CSO Flow Monitoring  50.00 $ 3,875.00 $ 7,500.00 $ 936.04 $ 1,932.26 S 23,547.47 $ 2,250.00 $ 600.00 $ 20,061.37 $115,795.19  Pennsylvania DEP for Major Sewage Facility with CSO Venango Newspaper for Sludge Removal Ad  The EADS Group for WWTP RAS & WAS Pump Replacement  The EADS Group for A-108 Planning S03-21  RELTEK for Final Document Preparation and Processing - RR Western New York and Pennsylvania Railroad, LLC: for First Year  Crossing #2  Rent - RR Crossing #2  Sewer Fund Monthly Invoices for Approval  Totals:  Additional items to be reviewed: Pre-approved payroll for 4/5/24 & 4/19/24  Pre-approved invoice and payroll reimbursements to General Fund  4/30/24 YTD draft budget including a detail ofinvoices paid and revenue received.  8. Reports A. Chair 's Report:  Mr. Dunkle announced Source Water Protection Plan Committee meeting is scheduled for May 21,2024 at 10A A.M. Al DEP representative in Meadville offered to assist in the process.  8    General Authority Minutes  May 14, 2024  B.City Manager' 's Report  Mr. Wetzel reported that the Water Network 2000 GMC 1-ton dump truck received thirty-seven (37) bids on Municibid, with the high bid being $8,400 by Rigger Excavating. Motion by Mr. Eckel and seconded by Mr. Leyda to accept the bid in the amount of Mr. Wetzel asked the Authority ifthey would like to keep to old sewer jet or give it to the Motion by Mr. Eckel and seconded by Mr. O'Polka to give the chassis to the Street Mr. Wetzel asked the Authority's 's final decision to use the paving to be done on 12th Street as a result oft the A-108 project as the match for the Green-Light Go grant that the City was awarded to upgrade the traffic signal at the 12th and Liberty intersection. serve as match to the Green Light Go grant. The motion passed unanimously.  $8,400 as presented. The motion passed unanimously.  City's Street Department.  Department. The motion passed unanimously.  Motion by Mr. Leyda and seconded by Mr. Eckel to approve the paving on 12th Street to City Hall will be receiving HVAC and lighting upgrades, paid for, in part, with grant funds the City received. The engineer's estimate was higher than the awarded funds, leaving an approximately $350,000 shortfall. Mr. Wetzel reminded the Authority of their obligation under the Management Agreement that the Water and Sewer funds are responsible for 16.5% oft the operating costs ofCity Hall, which results in each fund being responsible for about $50,000. Thel EADS Group drafted an agreement for the FKLI Development Infrastructure Evaluation & Recommendations in the amount of$2,500, to be split three (3) ways among the  Water, Sewer, and City accounts.  Motion by Mr. O'Polka and seconded by Mr. Ellis to approve the agreement with the Mr. Wetzel presented aj proposition from Home Serve for a service line warranty program for commercial leak adjustments. Ifa commercial establishment has a leak that costs at least twice the amount ofai normal bill, the policy would cover the extra cost. The party responsible for paying the water/sewer bill would have to submit a claim to the company, who would then pay the City the amount that exceeds the normal bill. The Authority decided to continue  EADS Group at the rate as presented. The motion passed unanimously.  discussion next month.  Pennsylvania Municipal Authorities meeting is May 30, 2024 at Penn State Behren. D  Requested time in Executive Session for negotiations.  9    General Authority Minutes  May 14, 2024  C.Public Utilities Director's Report:  Mr. McFadden reported that dump truck #204 required a motor repair. Kenworth T480 truck has been delivered to the body manufacturer for installation.  Delivery is expected in the next couple weeks.  D.A Mapping Update: 20th.  Attended the annual American Association of Geographers conference from April 16"-  CCR has been delivered and the final paperwork was submitted to DEP. Mr. Spaid is working on the Sandycreek Township agreement.  E.Solicitor' 's Report:  Mr. Alex Spaid noted that the PFAS litigation settlements will start June 13th and July  17th.  9. Executive Session  The Authority entered into Executive Session at 7:28 P.M. Executive Session ended at  7:47 P.M. with no additional action.  Meetings  The next committee meeting is May 23, 2024 at 10:00 A.M. The next regular meeting is. June 11, 2024 at 6:00 P.M. at City Hall.  12. Adjournment:  There being no further business, the meeting was adjourned at 7:47 P.M.  ARL  Mmutes prepared by T.J. Parks  10