AGENDA  HILLSVILLE TOWN COUNCIL HILLSVILLE TOWN HALL  MAY 13, 2024 & MAY 22, 2024 PUBLIC HEARING  I. - CALL TO ORDER-7:00PM II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES V. PUBLIC HEARINGS  A. MARCH 25, 2024 & MARCH 26, 2024 BUDGET WORK SESSION A. PROPOSED UTILITY RATE CHANGES EFFECTIVE 7/1/2024  B. PROPOSED FY 2024/25 BUDGET  VI. CITIZENS TO BE HEARD VII. TOWN MANAGER'S REPORT VIII. TOWNATTORNEYS REPORT IX. POLICE CHIEF'S REPORT X. REPORTS OF MAYOR AND COUNCIL XI. UNFINISHED BUSINESS XII. NEW BUSINESS  A. RECOGNITION OF MRS. ZULA COLEMAN: 20+ YEARS OF SERVICE ON THE B. APPOINTMENT OF MR. MATTHEW: GOAD TO HILLSVILLE PLANNING COMMISSION FOR REMAINDER OF ZULA COLEMAN'S TERM EXPIRING SEPTEMBER 1, 2026 C. CONSIDERATION OF CANCELLATION OF TOWN COUNCIL MEETING FOR D. CONSIDERATION OF UTILITY RATE CHANGES EFFECTIVE 7/1/2024  HILLSVILLE PLANNING COMMISSION  MAY27,2024, DUE TO MEMORIAL DAY HOLIDAY  . E BILLVOUCHERS  XIII. CLOSED SESSION  A. ACCORDING TO $2.2-3711(A)(1) OF THE CODE OF VIRGINIA, AS AMENDED- B. ACCORDING TO $2.2-3711(A)7) OF THE CODE OF VIRGINIA, AS AMENDED- C. ACCORDING TO $2.2-3711(A)8) OF THE CODE OF VIRGINIA, AS AMENDED- CONSULTATION WITHLEGAL COUNSEL--ADMINISTRATION, WASTEWATER  PERSONNEL-ADMINISTRATION, FLSA EXEMPT CONFACTUAL-POUCE DEPARTMENT  Recess    AGENDA  HILLSVILLE TOWN COUNCIL HILLSVILLE TOWN HALL PAGE: 2  MAY 13, 2024 & MAY22, 2024 PUBLIC HEARING  XIV. RECONVENE ON MAY 22, 2024, 4:00 P.M., AT TOWN HALL  XV. PUBLIC HEARING XVI. ADJOURNMENT  A. ISSUANCE OF BONDS    May 13,2024 &1 May 22, 20241 Public) Hearing Page 1of4 COMMONWEALTH OF VIRGINIA TOWNO OFI HILLSVILLE semimonthly meeting.  Hillsville Town Council met at Town) Hall onl Monday, May 13,2024, at7:00 P.M. fort their regular  COUNCIL: Gregory N. "Greg" Crowder, Mayor, Absent Ed" Terry, Pine Creek Greg Yonce,] Laurell Fork David Young, Pipers Gap, Absent Barry. Jessup, Sulphur Springs Town) ManagerTreasurer, LeAnna Surratt Assistant tot the Town Manager, Valerie Padgett Town Attorney, Trent Crewe Police Chief, Shannon Goad Town) Engineer, Steve) Bowman Clerk ofC Council, Vickie Yonce  .CALLTO ORDER-7:00 PM ILINVOCATION  Vicel Mayor Ed' Terry calledt ther meetingt to order at 7:04) P.M. Councilman Greg Yonce gave thei invocation. Thel Pledge of Allegiance was recitedi in unison.  II.) PLEDGE OF ALLEGIANCE IV.APPROVAL OFI MINUTES  A. March 25, 2024 & March 26, 20241 Budget Work Session  Onan motion by) Barry. Jessup and as second by Greg Yonce, Council moved to approve the minutes ofMarch 25, 20244 & March 26, 2024 Budget Work Session, as presented.  VOTE: Barry Jessup- -4 Aye Greg Yonce-A Aye V. PUBLICHEARING 7/1/2024.  Ed' Terry-A Aye David" Young- Absent  Vicel Mayor Terry opened thel Public Hearing for the Proposed Utility Rate Changes effective Ap public comment period was available to thej public and there were: no comments received; A copy oft thep proposed Utility Rate Changes effective 7/1/2024 wasi included with the minutes of Vicel Mayor Terry opened the Public) Hearing for the Proposed FY 2024/25) Budget. Ap public comment period was available tot the publica and there were: no comments received; A copy oft thel FY 2024/25 Budget was included with the minutes ofthel March 25, 2024, Council  A. Proposed Utility Rate Changes effective' 7/1/2024 therefore, Vicel Mayor Terry closed thel Public) Hearing. thel March 26, 2024, Budget Work Session. B. Proposed FY 2024/25 Budget  therefore, Vicel Mayor Terry closed thel Public) Hearing.  Meeting.    May 13, 2024 &I May 22, 20241 Public Hearing VI. CITIZENS TOI BEI HEARD There were. no Citizens Tol Bel Heard. VILTOWNI MANAGER'S: REPORT  Page2of4  Copies oft the Town Manager's report were distributed priort tot the meeting. Mrs. Valeriel Padgett, Assistant tot the' Town Manager, statedt that! Mrs. Surratt sent her regrets for being: absent from the meeting duet tol her daughter Emma Grace being hospitalized over the weekend, but statedt that she  hadi improved and was releasedi from the hospital earlier int the evening.  VIL. TOWN ATTORNEY'S: REPORT IX. POLICE CHIEF'S: REPORT  Town Attorney Trent Crewe hadi nothing tor report.  Copies ofthep police report were distributed prior tot the meeting. A copy is attached herewith and made aj part oft these minutes. ChiefGoad! hadi nothing furthert to report. Councilman Greg Yonce expressed his appreciation for everyone's! hardy work tor maket the Second Saturday concert/cruise-ina a success and expressed regrett that the crowd dwindled when itb began tor rain anl hour into the event, expressed appreciation for the flowers planted and distributed throughout the town by Tourism Director Lauren Chitwood, thanked the town employees and volunteers for their continued hard work, expressed appreciation tol Mrs. Padgett for fillingi ini for Mrs. Surratt att the council meeting, and requested prayers for Emma Grace's Councilman Barry Jessup requested prayers for) Emma Grace, expressed appreciation for the new Welcome tol Hillsville sign att thel I-77i interchange and for all those whol had worked oni it, and expresseda appreciation for the towne employees and volunteers for their continued! hardy work and Councilman Ed Terry expressed his appreciation for everyone'sl hard work duringt the Second Saturday event andi thankfulness that Emma Gracel had been released from the hospital, and requested that Mrs. Surratt ber made aware that Councill had expressed their concerns  X.1 REPORTS OF MAYOR. AND COUNCIL  continued! healing.  for Mrs. Padgett fillingi inf forl Mrs. Surratt.  andj prayers forl her. XI. UNFINISHED BUSINESS There was no Unfinished Business. XII.I NEW: BUSINESS  A. Recognition OfMrs. Zula Coleman: 20+ Years OfService On' Thel Hillsville! Planning Mayor Crowder expressed his appreciation for Mrs. Zula Coleman, who unfortunately was unablet to attend the council. meeting due to poor health and who hadr resigned from the Hillsville Planning Commission after serving for overt twenty: years, and statedt thata a delegation would go tol her home and present ai token ofa appreciation tol her for her service. B. Appointment OfMr. Matthew Goad' To) Hillsville Planning Commission For) Remainder OfZula Coleman's? Term Expiring September 1,2026 Onar motion byl Barry. Jessup and as second by Greg Yonce, Council moved to appoint Mr. Matthew Goadt tot thel Hillsville Planning Commission to serve for Zula Coleman'sremaining  Commission  term to expire September 1,2026. VOTE: Barry Jessup- -Aye Greg Yonce- -Aye  Ed7 Terry-Aye David Young Absent    May 13,2024 &1 May 22, 2024) Public Hearing  Page3of4  Consideration OfCancellation OfTown Council Meeting) For May 27,2024, Due To Onan motion by) Barry Jessup and as second by Greg Yonce, Council movedt to cancel the council meeting onl Monday, May 24,2024, due tot thel Memorial: Day! holiday. D. Consideration OfUtility Rate Changes Effective 7/1/2024  Memorial Day Holiday VOTE: Barry. Jessup- -4 Aye Greg Yonce-Aye  Ed Terry- - Aye David Young- Absent  Onar motion by Barry Jessup and a second by Greg Yonce, Council moved to approve and implement the proposed utility rate changes effective. July 1,2024, as presented att the  March 26, 2024, Budget Work Session. VOTE: Barry. Jessup- - Aye Greg Yonce- Aye E. Bill Vouchers part oft these minutes. VOTE: Barry. Jessup Aye Greg Yonce-Aye XIII. CLOSED SESSION  Ed7 Terry- Aye David Young- Absent  Ona a motion by Barry. Jessup and as second by Greg Yonce, Council moved to approve the two Bill Vouchers, as presented. Copies oft thel Bill Vouchers are attached herewith and madea  Ed Terry-Aye David Young- Absent  A. According To $2.2-3711(A)() OfThe Code OfVirginia, As Amended- B. According To $2.2-3711(A)(7) OfThe Code Of Virginia, As Amended- According To $2.2-3711(A)(8) OfThe Code Of Virginia, As Amended- Consultation With] Legal Coumcl-Admiaistration, Wastewater Onan motion byl Barry. Jessup anda as second by Greg Yonce, Council moved to convene in Closed Session at 7:13 p.m., according to $2.2-3711(A)(I) of the Code of Virginia, as amended-- Permomel-Administaion, FLSAI Exempt, according to $2.2-3711(A)7) ofthe Code of Virginia, asa amended- Contractual-Police) Department, and according to 223711(A/8)ofthe Code of Virginia, as amended-Legal Coumel-Administation; Wastewater. Onan motion by Barry. Jessup anda a second by Greg Yonce, Council moved out of  Personnel -Administration, FLSAI Exempt Contractual-Polite) Department  VOTE: Barry. Jessup- - Aye Greg Yonce- -4 Aye Closed Session at 8:25 p.m. VOTE: Barry. Jessup Aye Greg Yonce- Aye Int the closed session just concluded, closed session,  Ed7 Terry- Aye David Young- Absent Ed' Terry- -Aye David Young- - Absent  On coming out ofo closed session, Vicel Mayor Terry read thei following statement: (1) Only public business matters exempt from open meeting requirements were discussed ins said (2) Only thosel business matters identified int the motion convening the closeds session were heard, Onar motion by Barry. Jessup and as second by Greg Yonce, byar roll call vote, Council agreed with the statement read by Vicel Mayor Terry and tor returnt to Open Session.  discussed, or considered duringt the session.  VOTE: Barry. Jessup- - Aye Greg Yonce- Aye  Ed1 Terry-Aye David Young- Absent    May 13, 2024 & May 22, 20241 Public Hearing  Page 4of4  Council unanimously agreed tor recess the meeting at 8:26p p.m., andr reconvene on Wednesday, May 22,2024, at 4:00 p.m. at' Townl Hall fora al Public Hearing for thel Issuance ofE Bonds. XIV. PUBLIC: HEARING-RECONVENE ON WEDNESDAY, MAY22,2 2024, 4:001 P.M., Hillsville Town Council reconvened on' Wednesday, May 22, 2024, at4 4:00) P.M. at Town) Hall.  TOWN: HALL  PRESENT WERE: Gregoryl N. "Greg" Crowder, Mayor  Ed7 Terry, Pine Creek Greg Yonce, Laurel Fork Barry. Jessup, Sulphur Springs Town ManagerTreasurer, LeAnna Surratt Assistant tot the' Town Manager, Valerie) Padgett Clerk of Council, Vickie Yonce  Mayor Crowder calledt ther meetingt to order at4 4:051 P.M.  XV.PUBLICHEARING  Mayor Crowder opened thel Public Hearing for thel Issuance of Bonds.  A. Issuance Of Bonds  Ap public comment period was available tot the public and there werer no comments received; Copies oft the Resolution Authorizing the Issuance and Sale ofa General Obligation and Sewer Revenue Bondi in an Amount Not Tol Exceed $1,265,000 oft the" Town of Hillsville, and the draft Financing Agreement and Funding Agreement were distributed prior tot the meeting. Onan motion by) Ed Terry and a second by) Barry. Jessup, the meeting was adjourned at  therefore, Mayor Crowder closed thel Public Hearing.  XVLADOURNMENT 4:06p p.m. VOTE: Barry. Jessup- - Aye Greg Yonce- Aye  Ed Terry Aye David Young- - Absent  Mayor  *  BikiPote  Viçke Yonce, ClerkofCouncil    38 EB 38  EB w8  38        Town Council Meeting May 13, 2024  Law Enforcement Activity Numbers Hillsville Police Department March 1, 2024 to March 31, 2024  Activity  Totals 17 14 4 9 8 24 3 0 1 9 3 13 15 5 6 1201 1 10 254 5 6 173 12 0 0 0 0 3 0 443 42 0 2 2 0 34 0 15 0 0 0 37  Assist Motorists Assist County Assist Fire Department Assist EMS Assist Other Departments Assist HPD Officers Custody Orders Detention Orders Protective Orders Criminal Investigations Domestic Complaints Accident Investigations Follow-Up Investigations Warrants Obtained Warrants Served Business Checks House Checks Welfare Checks Community Engagement Foot Patrols Escorts Service Calls (Other) False Calls/Unfounded DUI-/ Alcohol Arrests DUI- Drugs Arrests Drunk in Public Arrests Criminal Arrests - Traffic Stop Criminal Arrests - Non-Traffic Field Sobriety Tests Uniform Summons - Speeding Uniform Summons - Reckless Driving Uniform Summons - Safety Belts Uniform Summons - Child Safety Seats Uniform Summons - Fail to Move Over Uniform Summons - Hands Free Violations Uniform Summons - Other Traffic Magistrate Summons (Non-Uniform) Warnings Traffic Stop Uniform Summons Unsecured Trash Uniform Summons Littering Warnings Unsecured Trash Vehicles Observed (Carrying Trash)  Months of March and April 2024; Page 10 of2    Town Council Meeting May 13, 2024  Law Enforcement Activity Numbers Hillsville Police Department April 1, 2024 to April 30, 2024  Activity  Totals 16 15 9 4 8 22 0 1 0 4 4 8 8 7 6 1163 1 9 235 4 8 154 3 2 0 2 0 0 2 489 38 1 2 0 9 42 1 32 0 0 0 20  Assist Motorists Assist County Assist Fire Department Assist EMS Assist Other Departments Assist HPD Officers Custody Orders Detention Orders Protective Orders Criminal Investigations Domestic Complaints Accident Investigations Follow-Up Investigations Warrants Obtained Warrants Served Business Checks House Checks Welfare Checks Community Engagement Foot Patrols Escorts Service Calls (Other) False Calls/Unfounded DUI- Alcohol Arrests DUI- Drugs Arrests Drunk in Public Arrests Criminal Arrests Traffic Stop Criminal Arrests - Non-Traffic Field Sobriety Tests Uniform Summons - Speeding Uniform Summons - Reckless Driving Uniform Summons - Safety Belts Uniform Summons - Child Safety Seats Uniform Summons - Fail to Move Over Uniform Summons Hands Free Violations Uniform Summons Other Traffic Magistrate Summons (Non-Uniform) Warnings - Traffic Stop Uniform Summons Unsecured Trash Uniform Summons Littering Warnings Unsecured Trash Vehicles Observed (Carrying Trash)  Months of March and April 2024; Page 2 of2