TOWN OF GROTTOES February 13, 2023 6:00 P.M.  TOWN COUNCIL WORKSESSION AGENDA  CALL TO ORDER - MAYOR PLASTER 1. Grand Caverns Park Pool Update a. Quote for expansion joint repair b. Status update regarding water loss  2. Strategic Plan a. Goal validation b. Prioritizations 3. Other Business  a. Roberts Rules of Order    TOWN OF GROTTOES TOWN COUNCIL MEETING AGENDA February 13, 2023 7:00 P.M.  CALL TO ORDER - MAYOR PLASTER CALLING OF THE ROLL BY THE CLERK  WELCOME CITIZENS  APPROVAL OF MINUTES - MEETINGS OF, JANUARY 9, 2023 PRESENTATION OF PETITIONS AND CLAIMS (PUBLIC COMMENT)  REPORTS OF THE STANDING COMMITTEES: Finance - Council member Raynes, Chair 1. Approval of Financial Reports  Water and Sewer - Council member Bailey, Chair  Ordinance, Health, and Property - Council member Kohl, Chair Streets and Street Lights - Council member Justis, Chair  Parks, Recreation and Public. Facilities - Council member Sterling, Chair  Special Events - Council member Leeth, Chair  Personnel, Fire and Police Protection - Mayor Plaster, Chair  STAFF REPORTS: Town Manager Town Attorney Treasurer  Assistant to' Town Manager Chief of Police Public Works Director Recreation and Tourism Director    NEW BUSINESS  1. Consideration of the U-1 Resolution  OLD BUSINESS  CLOSED SESSION - Pursuant to Section 2.2-3711(A)5 of the code of Virginia for the discussion concerning aj prospective business where no previous announcement has been made of the business.  ADJOURN    January 9, 2023  A work session of Town Council of the Town of Grottoes was held on Monday, January 9, 2023,  at 6:00 p.m. at the Grottoes Town Hall, Grottoes, Virginia.  CALL TOC ORDER at 6:01 p.m.  Mayor Plaster called the work session of. January 9, 2023, of the Grottoes Town Council to order ATTENDANCE: Council Members present: Mayor Jo Plaster, Tim Leeth, David Raynes, Other Town Officials present were: Town Attorney Nathan Miller, Town Manager Stefanie McAlister, Clerk Tara Morris, Treasurer Rhonda Danner, Public Works Director AJ Hummel, Mayor Plaster said the first thing on the agenda was aj pool update. Manager McAlister gave a detailed update of the status of the pool. She stated that staff drained the pool and National Pools came out on November 29th and did a pressure test, which checked out good. Manager McAlister said National Pools sent their contractor to take out all the caulk along the expansion joint and check the water stop. She said they re-caulked the expansion joint and reinforced an area where they think the water stop is broken or missing. Manager McAlister said the caulk bubbled and came loose in places and National Pools sent the contractor back to take that caulk out and re- caulk again. Manager McAlister said National Pool is putting a quote together to put in a new water stop and expansion joint, which they could schedule to do in the fall of 2023. She said since the pool was refilled the water loss has been 1,000 gallons per day, which is much better than before. Manage McAlister said that she needed council to decide if we are going to have a pool season for 2023 because we need to advertise for a pool manager and get lifeguards hired and trained if they choose to have the season. Mayor Plaster said if we are going to open we need tor recruit and if we do not open can we still use it for the swim team? Parks Director Shank said we need to recruit in February but we don'thave a pool manager. Council member Justis said if we don't open it and allow certain groups to use it, he feels that our citizens would be upset. Council member Justis asked for staff's recommendation. Manager McAlister said she does not think we should have a pool season. Park Director Shank said he feels we are too small of a town to lose money every year on aj pool. He said the pool looses $30,000+ per year, and he feels we could better use the money to improve areas of the park that are making money. Director Shank stated that he does not recommend opening the pool. Council member Kohl said he feels we should see what the cost is to repair the pool, try to get a pool manager, and have aj pool season. He said last year the pool was losing 10,000 gallons of water per day and now it is 1,000 gallons of water. He said that'sa a 90% reduction in water lose and we had a pool season last year and don'twant to have a season this year? Council member Bailey if we have a pool season we need to put out information on how much the pool was losing. He said he is not in favor of opening  Michael Kohl, Jim Justis, and Joshua Bailey. Absent Mark Sterling.  Parks Director Austin Shank and Police ChiefJason Sullivan.    the pool. Council member Leeth said he doesn't like anything about it. He asked how you hire a pool manager with a pool that we don't know if we will be able to open it. Parks Director Shank said since 2016 the pool has lost $469,000.00.He said the majority of that was repairs and upgrades but when you add it all up it becomes al lot of money for something that loses money each year. Council member Bailey made a motion that we do not open the pool this year and wait until we get the repair quote to determine the future. Council member Leeth seconded the motion. Council member Justis amended the motion to not drain the pool. Council member Leeth accepted the amendment. Council member Kohl stated that he has aj problem closing the pool when isi it losing 90% less water. Council member Justis said his concern is staffing it. With no further discuss Mayor Plaster called for the vote. The vote carried 4-1, voting recorded as follows: RAYNES - AYE; BAILEY -A AYE; LEETH - AYE; KOHL -NAY,JUSTIS -AYE.  Mayor Plaster adjourned the work session at 6:47 p.m.  ATTEST: Clerk  Mayor    January 9, 2023  Aj joint public hearing and the regular session of the Town Council oft the Town of Grottoes was held on Monday, January 9, 2023, beginning at 7:00 p.m. at the Grottoes Town Hall, Grottoes,  Virginia. CALL TO ORDER  Mayor Plaster called the joint public hearing of the Grottoes Town Council and the Grottoes ATTENDANCE: Planning Commission Members present: Chairman Dylan Nicely, Gleamer Sullivan, René Ehlenfeldt Darrel Baker, Eddie Chittum, and Michael Kohl. Absent: Nathan Council Members present: Mayor Jo Plaster, Jim Justis, Joshua Bailey, David Raynes, Tim Mayor Plaster said the reason for the public hearing is to hear citizen comments on a request for ac Conditional Use Permit at 700 Dogwood Avenue for two townhouse units in a B-2 zoning.  Planning Commission to order at 7:01 p.m. on January 9, 2023.  Foerster.  Leeth, and Michael Kohl. Absent: Mark Sterling.  Speaking for the request - None.  Speaking against the request - Scott Sacra said he knows the code allows for residential in a business district but feels the council needs to look at this closer when allowing business and residential to be mixed. He. said the type of business is not know at this point and it could become a problem for the people in those townhouses. He said just because you can doesn't  mean you should.  There was no discussion from Council or Planning Commission.  Mayor Plaster closed the public hearing at 7:03 p.m. and turned the meeting over to the Planning Chairman Nicely asked the Commission ift they had any comments or ift they were prepared to On a motion from Commission member Ehlenfeldt, seconded by Commission member Baker, and carried by a 4-0-1 vote, voting as follows: SULLIVAN - AYE; EHLENFELDT - AYE; NICELY- AYE; BAKER - AYE; CHITTUM - ABSTAIN; KOHL - AYE, to recommend the Conditional Use Permit at 700 Dogwood Avenue for the two townhouse units in the B-2 zoning.  Commission.  make a recommendation.  Chairman Nicely adjourned the meeting at 7:07 p.m.    CALLTOORDER  Mayor Plaster called the regular session of. January 9, 2023, of the Grottoes Town Council to ATTENDANCE: Council Members present: Jim Justis, Joshua Bailey, David Raynes, Michael Other Town Officials present: Attorney Nathan Miller, Attorney Michael Helms, Clerk Tara Morris, Town Manager Stefanie McAlister, Treasurer Rhonda Danner, Public Works Director A.J. Hummel, Parks/Tourism Director Austin Shank, and Police Chief. Jason Sullivan.  order at 7:07 p.m. Mayor Plaster asked Clerk Morris for a roll call.  Kohl, and Tim Leeth. ABSENT: Mark Sterling.  APPROVAL OF MINUTES  On motion by Council member Raynes, seconded by Council member Leeth, and carried by a vote of 5-0, voting recorded as follows: RAYNES - AYE; BAILEY - AYE; LEETH - AYE; KOHL - AYE, JUSTIS - AYE; the Council approved the minutes of the December 12, 2022  meetings as presented.  PRESENTATION OFI PETITIONS AND CLAIMS (public comment)  REPORTS OF STANDING COMMMITTEE:  FINANCE - Council member Raynes made a motion, seconded by Council member Leeth, and carried by a vote of 5-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; RAYNES - AYE; LEETH - AYE; KOHL - AYE, to approve the financial reports for the month  of December.  WATER AND SEWER = no report  ORDINANCE, HEALTH, AND PROPERTY = Council member Kohl made a motion, seconded by Council member Raynes. Council member Bailey said that he feels we need to look at all the mixed uses within the zonings. Mayor Plaster explained that most business zonings allow for residential use too. She said some allow fori it on the second floor of a business. She stated this is not new it has been happening for many years. The vote carried 5-0, voting as follows: JUSTIS - AYE; BAILEY - AYE; RAYNES - AYE; KOHL - AYE; LEETH-A AYE, to  approve the Conditional Use Permit at 700 Dogwood Avenue STREET AND STREET LIGHTS - no report  PARKS, RECREATION AND PUBLIC FACILITIES - no report  SPECIAL EVENTS - Council member Leeth said he will be planning a committee meeting  later this month to set the calendar for the town events.    PERSONNEL, FIRE AND POLICE PROTECTION - Mayor Plaster said we have the list of the 2023 Officers for the Grottoes Volunteer Fire Department that was submitted for approval. Ona a motion by Council member. Justis, seconded by Council member Raynes, and carried by a vote of 4-0-1, voting recorded as follows: JUSTIS - AYE; BAILEY - ABSTAIN; RAYNES- AYE; LEETH - AYE; KOHL - AYE, to approve the 2023 officers for the Grottoes Volunteer  Fire Department. STAFF REPORTS  TOWN MANAGER. Manager McAlister said that she didn't find out until after her report was done but wanted the council tol know that Public Works staff was notified by a deputy that we will no longer be receiving the help of the Kockingham-Hamsonburg Regional Jail work crew. The crew willl be dedicated to assisting the county and Harrisonburg city with their needs. ATTORNEY Attorney Milleri informed the council that he has the closing packages ready for three parcels of land. He said he has not completed the alley deed of release yet but will get that done soon. Attorney Miller introduced Michael Helm, a partner at the law firm, and said that he will be helping with some of the locality'st night meetings. He said their firm covers seven localities and with the overlapping schedules and being out every night it's too much, sO they are going to use a tag team approach and said Michael will be here at some of the meetings. TREASURER. A written report was provided. There were no additional comments from staff ASSISTANTTOTOWN MANAGER. A written report was provided. There were no additional POLICE CHIEF. A written report was provided. There were no additional comments from staff PUBLICWORKS. A written report was provided. There were no additional comments from RECREATION ANDTOURISM DIRECTOR. A written report was provided. There were no additional comments from staff and no questions or comments from Council members.  and no questions or comments from Council members.  comments from staff and no questions or comments from Council members.  and no questions or comments from Council members. staff and no questions or comments from Council members.  NEW BUSINESS- -  ELECTION OF VICE MAYOR.  Mayor Plaster said Council member Raynes currently serves as Vice Mayor. Council member Justis asked Council member Raynes if he still would be Vice Mayor and Council member  Raynes replied yes.    Council member Leeth moved to nominate David Raynes for Vice Mayor, seconded by Council Voting to affirm Council member Raynes as Vice Mayor - Council member. Justis, Council member Bailey, Council member Kohl, Council memberLeeth, Abstaining from the vote =  member Justis.  Council member Raynes.  SETTING OF DATE. AND TIME OF MEETING.  Council member Justis made a motion to approve the schedule for the council meetings on the second Monday of the month except for October which will be the Wednesday after. Council member Justis amended his motion to include the work session meetings precedes the council meetings. Seconded by Council member Leeth, the vote carried 5 to 0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; RAYNES - AYE; KOHL -A AYE; LEETH - AYE. Mayor Plaster stated that we need a motion to approve the inclement weather policy. Council member Raynes stated so moved. Seconded by Council member Justis, and carried by a vote of 5-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; RAYNES - AYE; LEETH -  AYE; KOHL- AYE.  RESOLUTION #20230109-01  ORDINANCE AND RESOLUTION7 TO ESTABLISH THE DATES AND TIMES OF THE WORK SESSIONS AND REGULAR MEETINGS OF THE TOWN COUNCIL OF THE TOWN OF GROTTOES, VIRGINIA, FOR THE CALENDAR YEAR 2023  WHEREAS the Charter of the Town of Grottoes, Virginia (the "Town") requires the Town Council (the "Council") of the Town approve an ordinance to set forth the regular meeting  times of the Council; and  WHEREAS Va. Code $ 15.2-1416 requires the Council toj pass a resolution establishing such regular meeting times at the organizational meeting of the Council following the election of  the new members thereof.  THEREFORE BEI IT ORDAINED BY' THE TOWN COUNCIL OF THE TOWN  OF GROTTOES, VIRGINIA, to-wit:  1. A) Meeting Date and' Times for 2023. In accordance with the Town Charter, beginning January 9, 2023, and the second Monday of each month thereafter, the meeting oft the Council shall commence with a work session at 6:00 p.m., followed at 7:00 p.m. by the regular meeting, with the following exception: the meeting in October shall be held on Wednesday,  October 11,2023, beginning at 6:00 p.m.  B) Inclement Weather Policy for Council Meetings for 2023. Ifa meeting cannot be held due to inclement weather or for any reason as determined by the Mayor, or the Vice-Mayor    if the Mayor is not available, the meeting will be held at the scheduled time on the following  Monday, unless otherwise determined by the Council.  Town of Grottoes 2023 Meeting Dates  Work Session 6:00pm 9  Town Council 7:00 pm 9  Planning Commission 6:00pm 31  Jan *Jan *Feb Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec  25 - special meeting (6-8 pm) 7- work shop (retreat 5-8 pm)  13 13 10 8 12 10 14 11  13 13 10 8 12 10 14 11 11 13 11  28  30  25  26  11'Wednesday 13 11  28  Unless otherwise posted all Council meetings are held at 7:00 p.m. in the Council Chambers of the Town Hall. Work session meetings will be held at 6:00 pm. Planning Commission will meet at 6:00 p.m. If you have any questions, please  call the Town Office at 540-249-5896.    2023 COMMITTEE ASSIGNMENTS.  Mayor Plaster asked if anyone had any comments on the proposed committee assignments for With no changes being made, a motion by Council member Kohl, seconded by Council member Raynes, and carried by a vote of5to0, voting recorded as follows: JUSTIS - AYE; BAILEY- AYE; RAYNES - AYE; KOHL-4 AYE; LEETH - AYE, the Council approved the 2023  2023.  committees assignments.  WCmmlisAsimmeats  EINANCECOMMITTEE Chair: David Raynes Jol Plaster Tim Leeth  PERSONNEL. FIRE AND] POLICE ROTECIONCOMMITEE  Chair: Jo Plaster Mark Sterling Michael Kohl  ORDINANCE. HEALTHANDI PROPERTY COMMITTEE Chair: Michael Kohl Planning Commission Liaison  Joshua Bailey Mark Sterling  SPECIALEVENTS COMMITTEE  Chair: Tim Leeth James Justis Jol Plaster  WATER & SEWER COMMITTEE Chair: Joshua Bailey David Raynes Tim Leeth    PARKS.RECREATIONAND PUBLIC FACILITIES COMMITTEE  Chair: Mark Sterling James Justis Michael Kohl  STREETS ANDSTREETI LIGHTS COMMITTEE  Chair: James Justis Joshua Bailey David Raynes  Attorney Helm asked that the meeting date motion be amended due to the mayor's recap of the motion said October 15th and the date is October 11th. Council member Justis amended his motion for the October meeting tol be held on October 11, 2023. Council member Leeth accepted the amendment. The vote carried 5-0, voting recorded as follows: JUSTIS -4 AYE; BAILEY  AYE; RAYNES -AYE; KOHL - AYE; LEETH - AYE. CODE OF CONDUCT AND ETHICS.  On motion by Council member Leeth, seconded by Council member Kohl, and carried by a vote of5to0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; RAYNES - AYE; KOHL - AYE; LEETH - AYE, the Council approved Resolution #20230109-02 reaffirming and readopting a Code of Conduct and Ethics for the Members of the Grottoes Town Council, as  follows:  RESOLUTION 20230109-02  A RESOLUTION TO REAFFIRM AND ADOPT A CODE OF CONDUCT AND ETHICS WHEREAS, the Town of Grottoes Council has previously determined that the adoption ofa Code of Conduct and Ethics is important to emphasize the imperatives of integrity, fairness, and NOWTHEREFORE, BEITRESOLVED by the Grottoes Town Council this 9th day of. January 2023, the following Code of Conduct and Ethics, including Conduct and Ethical Standards, are  FOR THE MEMBERS OF THE GROTTOES TOWN COUNCIL  accountability in local government.  hereby reaffirmed, and adopted:    GROTTOES TOWN COUNCIL CODE OF CONDUCT AND ETHICS PREAMBLE. The citizens of Grottoes are entitled to fair, ethical, accountable, and effective local government.  Such a government requires that public officials:  Comply with both the letter and the spirit of the laws, ordinances. and policies affecting  government.  Bei independent, impartial, and fairi in theirj judgment and actions. Use their public office for the public good, not for personal gain. Conduct public deliberations and processes openly.  Act with respect and civility.  To this end, the Grottoes Town Council has adopted this Code of Conduct and Ethics to emphasize the imperatives of integrity, fairness, and accountability in local government.  I.Acti in the Public Interest  Recognizing that stewardship of the public interest must be their primary concern, Council Members shall work for the common good of the people of Grottoes and not for any private or personal interest. They will treat all persons, claims, and transactions  in a fair and equitable manner. 2. Conduct of Members  Council Members shall at all times restrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the Town Council, boards, commissions, committees, staff, or the public.  3. Respect for Process  Council Member duties shall be performed in accordance with the processes and rules established by the Town Council. A Council Member shall respect a decision once it  has been made by the majority of Council.  4. Communication  Itis the responsibility of Council Members to share substantive information that is relevant to a matter under consideration that they have received from sources outside  of the decision- making process with all other Council Members.    Council Members shall interact with one another honestly, forthrightly, and respectfully. Discussions shall focus on issues, policies, and other substantive matters  relating to the function ofTown government.  5. Confidential Information  Council Members shall respect and preserve the confidentiality ofi information provided to them concerning the matters of the Town. They shall neither disclose confidential information without proper legal authorization nor use such information  toadvance their personal, financial, or private interests.  6.A Advocacy  To the best of their ability, Council Members shall represent the official policies and positions of the Town Council. When presenting their personal opinions or positions, members shall explicitly state that they do not represent the Council or the Town.  7. Positive Work Environment  Council Members shall support and maintain a positive and constructive environment for residents, businesses, Town employees, and others involved in Town activities.  8. Compliance  The Grottoes Town Council Code of Conduct and Ethics expresses standards of ethical conduct expected of Members of the Grottoes Town Council.  Members of the Council have the primary responsibility to ensure that ethical standards are understood and met, and that the public can continue to have full confidence in the  integrity of the Town Council.  TOWN OF GROTTOES, VIRGINIA Conduct and Ethical Standards  Guidelines and Suggestions to Maintain Good Working Relationships  1.1 Relationships with other Council Members  A Council Member wants to be a success in getting certain policies approved and carried out. The most important factor in determining whether this will happen is the attitude of other  Council Members. They are a crucial audience. Questions you need to ask yourself:    Do you act in a way that suggests you are concerned primarily with your own benefit (ora select group)? Or does your behavior convince your colleagues that you are acting in the Do you help your colleagues obtain the information they need toj participate effectively? Do you try to get everyone trying to agree on an issue? Or are you satisfied once you  best interest of the entire town?  Or do you try to look good at their expense? know the majority is achieved? Ins short: Do you compete or cooperate?  A Council Member will be respected by colleagues if the Member behaves in a way that is seen as fair as well as effective. Knowing and understanding your colleagues is central to  establishing, building, and maintaining effective relationships.  Keys to working well together: Be willing to listen to others. Respect others' skills and attitudes. Keep an open mind.  Disclose yourself to others openly and freely. Express your opinion and let colleagues Offer criticism of colleagues only in private meetings with appropriate individuals or in ADHERETOTHE ESTABLISHED CODE OF CONDUCT AND ETHICS  learn why you think the way you do on issues.  Make a conscientious effort to be well prepared for each meeting.  closed meeting.  2. Remember the Rule of Four!  When it comes to adopting policy or getting any item approved in our community, you need tore remember the Rule of Four. A simple question you need to ask is, "How many citizens does it take to get any policy or action item approved?" The answer is four. The point is the three additional citizens you convince have to currently share aj position with you on the Council or one of them be the Mayor. Obviously, your own mind is made up on an issue, if you persuade three other Council Members or two and the Mayor (in case of ties) in your favor, then the motion will pass. So, although the citizens are very important in what we do, when it comes to approving policy and items at hand, you need to convince your colleagues. Iti is easier to accomplish this by working with them instead of alienating them.  3. Management of Conflict  Council Members who don't think and act as part of a team, who are difficult to get along with, most often become ineffective. They are left out of the decision- making process,    which is a loss to the entire Council. Disagreements among Council Members are inevitable, and a normal part of any decision-making process. Itisi important that disagreements do not interfere with cooperative processes. The most serious paralysis a Council can have is the inability of Members to work with one another. This inability becomes visible to the community and reduces the Council's political authority within the community. The interests ofindividual Members become personal and apparently more important than the interests of other citizens. To manage conflict constructively may require that ground rules be established, SO that an atmosphere can be created where differences can be raised, and  respectful dialogue can occur. 4. Relationships with Town Staff  Staff bashing is tempting for a Council Member who wants to look good to those who are complaining. But the local government pays a heavy price for such behavior. The morale of town employees is likely to decline if the Council expects the laws to be enforced, but then publicly jumps on those responsible for enforcement. Therefore, Council Members should be careful about how they deal with specific complaints about staffexpressed at a public  meeting.  Things to remember about staff relationships: Treat all employees with courtesy and respect.  Avoid publicly criticizing any employee in any way that reflects on the competence and Make clear to a citizen that the complaint will be addressed and ask the Town Manager to Don't let the staff be blamed for major policies, since those are the responsibility of the Remember that the success of every policy depends on its implementation by an effective Ift there is a problem with a staff person, resolve it in private rather than at aj public meeting (or the press). Raise concerns about employees with the Town Manager, and  integrity of the employee.  Don't try to resolve controversies during a public meeting. appoint a staff member to contact the citizen.  Council. staff.  concerns about the Town Manager with the Mayor. Town Manager- Council Relationships  Council Members must understand that their role is to develop policy, not get involved in administration. Such activity can erode the manager's authority with staff members and  often lead to morale and productivity problems within the staff.    Council Members should maintain consistent positions in both their public declarations and their private discussions with the Town Manager. Our actions can increase or All dealings with town staff should be handled via the Town Manager, unless he or she  minimize the quality of work by our Town Manager and Staff.  prescribes otherwise.  5. - Relationships with the Media (Print, Radio, TV, Websites)  When talking with the media, avoid attacking others, even if they attacked you. Don't let an aggressive reporter or citizen lure you into battle. Fighting with a citizen, staff member, or fellow Council person can make you look small minded and divert attention from what you were elected to do. Resist the urge to be vindictive. While Facebook, blogs, wikis and other forms of online discourse are individual interactions, please remember that to our citizens, you are always a representative of the Town of Grottoes. We have an official Town website and Face book page for our town Please refrain from conducting any town related business on personal websites. If you receive questions via personal websites, please direct people to our official Town website  and that content is controlled by Town Staff  orl Facebook page to find information and/or post comments.  6.1 Relations with the Public (Citizens)  Avoid aj private lifestyle that casts public doubt upon the integrity and competence of the  town government  Pay all taxes due to the county, state, or national government. comfortable in their roles as observers or participants.  Work to create a positive environment in public meetings where citizens will feel Be tolerant. Allow citizens, employees, or colleagues sufficient opportunity to present Be respectful and attentive. Avoid comments, body language or distracting activity that conveys a message of disrespect for the presentations from citizens, personnel or  their views.  colleagues.  When making comments, make sure you clarify when you are speaking individually and There will be times when we are asked to speak at public meetings, with the media, post comments on websites, etc. Ifyou are sharing your personal thoughts and/or opinions, you need to make this clear to your audience by stating your comments do not represent the  not for the Council as a whole.    Council as a whole. misunderstandings. are made.  Reflect on your comments before you speak to make sure they cannot be misinterpreted. Comments based on fact and forethought will hopefully eliminate any possible Serious issues should be discussed as a whole (Council and Staff) before public comments Remember that even though you are an individual, in the eyes oft the public and media, you represent the Counçil and our community. Choose your words wisely and make decisions  appropriately.  Council member Justis stated that he would like the document to be signed by all members of  council.  OLDI BUSINESS - none ADJOURNMENT  Mayor Plaster declared the meeting adjourned at 7:26 p.m.  Attest  Mayor  Clerk    TREASURER'SI REPORT JANUARY 2023  Financ#1  Revenues Water Sales Sewer Sales Trash Sales Utility Penalty Real Estate Taxes Personal Property Vehicle License Fee Tax Penalty & Interest Sewer Connections Water Connections Business License Fines & Costs Communication Tax Consumption Tax Utility Tax Meals Tax Sales Tax Transient Tax Zoning Permit Uhaul Rental Tax Conditional Special Use Permit Thomas & Kathleen Tourje KW&DR Properties Patterson Variance Application John Painter Park Shelter Rental GC Admissions GC Giftshop Sales GC Contracts  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  17,703.57 48,491.77 17,307.95 175.00 180,586.71 37,810.11 23,743.14 3,266.24 9,000.00 9,000.00 25.00 775.28 2,029.61 786.49 2,772.68 15,051.96 18,174.27 139.72 1,069.65 4.46 200.00 1,520.50 2,961.50 250.00 43.84 21,282.21 3,581.48 3,685.00 421,438.14    TREASURER'S REPORT JANUARY2023  Disbursements Accounts Payable Payroll Federal Payroll Taxes Federal Payroll Taxes State Payroll Taxes State Payroll Taxes VRAI Payment GC: Sales Tax Analysis Activity Aflac Intuit' Transfer Fee Merchant Bank Fee Town Visa Credit Cards Virginia Retirement: System  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  337,453.78 80,175.42 12,919.38 12,505.85 2,393.00 1,781.00 64,679.61 313.34 40.64 1,450.67 110.53 13.50 2,898.31 17,626.83 534,361.86  Highway FY22 Carry-Over July -) January Expenses 1st & 2nd Quarter Veterans Memorial Town Activities RBEG Checking Kids Fish Day Grand Caverns Playground Fund Mtn. View Playground Fund Savings ARPA Funds  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  201,153.65 (582,921.81) 329,608.00 (52,160.16) 6,638.69 4,110.23 27,637.00 9,384.90 19,111.21 5,870.00 1,336,971.80 1,943,908.80 6,498,357.38 $ 1,943,908.80 ARPA 4,554,448.58  Highway    TOWN OF GROTTOES BUDGETTO. ACTUAL REPORT January 2023 10 GENERAL FUND REVENUES DESCRIPTION  BUDGET $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  YTD  VARIANCE  %  10-300-3001 REAL ESTATETAXES 10-300-3002 PERSONAL PROP.TAXES 10-300-300STAX PENALTIES 10-300-3006 TAXI INTEREST 10-300-3007 UTILITYTAX 10-300-3008 SALES TAXES 10-300-3009 BANK: STOCK TAX 10-300-3011 ROLLING STOCK TAX 10-300-3015 PPTRA REVENUE 10-300-3100 VEHICLE LICENSE FEE 103003TIOBUSINESS LICENSES 10-300-3125 COMMUNICATIONTAX 10-300-3130ZONING PERMITS 10-300-3203 ZONING FEES 10-300-3400 FIREI PROGRAM REVENUES 10-300-3415 GRANTS 10-300-3420 HOUSEI BILL: 599 10-300-34301 HIGHWAY REINBURSEMENT $ 10-300-3700 FINES/COSTS 10-300-3830 CELL TOWER 10-300-3900 MISCELLANEOUS INCOME 10-300-3950 CONSUMPTIONTAX 10-300-3960 MEALSTAX 10-300-3961 CIGARETTE TAX 10-300-3962 TRANSIENT OCCUPANCYTAX $ 10-300-9550 KID'S FISHI DAY 10-300-9700 RENTAL 10-300-9850 PARKING TICKET 10-300-9862 GOLF CART DECAL 10-300-9904 ARPA FUNDS Reallocate ARPA To Water/Sewer/Parks TOTAL REVENUE 10 GENERAL FUND EXPENDITURES DESCRIPTION ADMINISTRATION 10-400-5005 P/C SALARIES 10-400-5010 T/C SALARIES 10-400-5020 SALARIES/WAGES 10-400-50401 FICA 10-400-5050 MED-FICA 10-400-5060 GROUP INSURANCE  282,538 $ 226,543.37 $ 58,000 $ 41,130.35 $ 2,000 $ 2,000 $ 27,000 $ 16,566.07 $ 200,000 $ 130,845.74 $ 42,000 $ 1,350 $ 23,861 $ 23,861.00 $ 45,000 $ 25,234.18 $ 90,000 $ 38,515.37 $ 27,000 $ 14,075.96 $ 17,000 $ 6,138.77 $ 500 $ 15,000 $  (55,994.63) 80.2% (16,869.65) 70.9% (1,102.67) 44.9% (477.92) 76.1% (10,433.93) 61.4% (69,154.26) 65.4% (42,000.00) (42.61) 96.8% (19,765.82) 56.1% (51,484.63) 42.8% (12,924.04) 52.1% (10,861.23) 36.1% (470.00) (15,000.00) 50,000.00 (25,831.00) 2,769.68 149.5% (25,725.00) 28.9% 10,683.92 206.8% (2,497.87) 58.4% (62,015.42) 63.4% (33,000.00) 45.0% 172.35 117.2% 1,750.00 (1,537.50) 48.8% (1,460.00)  897.33 $ 1,522.08 $  $ 1,307.39 $  0.0% 100.0%  30.00 $ $ $ 50,000.00 $ 57,363 $ 31,532.00 $ 5,600 $ 36,190 $ 10,465.00 $ 10,000 $ 20,683.92 $ 6,000 $ 169,217 $ 107,201.58 $ 60,000 $ 27,000.00 $ 1,000 $ $ 3,000 $ 1,500 $ 150 $ 410,209 $ 410,209.00 $  6.0% 0.0% 0.0% 55.0%  618,623 $ 329,608.00 $ (289,015.00) 53.3%  8,369.68 $ 3,502.13 $ 1,172.35 $ 1,750.00 $ 1,462.50 $ 40.00 $ 150.00 $  0.0% 2.7% 100.0% 100.0%  - 2,212,101.00 $ ,529,813.77 $ (682,287.23) 69.2%  BUDGET $ $ $ $ $ $  YTD  VARIANCE $ 975.00 $ 3,474.80 $ 812.66 $  % 0.0% 53.1% 48.3% 47.8% 63.7%  500 $ 2,250 $ 116,921 $ 62,085.15 $ 7,200 $ 1,700 $ 18,299 $ 11,659.68 $  500.00 1,275.00 43.3% 54,835.85 3,725.20 887.34 6,639.32    10-400-5065 LIFE INSURANCE 10-400-5070 RETIREMENT 10-400-6110 TELEPHONE 10-400-6111 CELL PHONES 10-400-6115 ANSWERING SERVICES 10-400-6130 ELECTRICAL 10-400-6131 GAS/DIESEL 10-400-6150 M&R BUILDING & GROUNDS $ 10-400-61601 M&R EQUIPMENT 10-400-6163 INTERNET EXPENSES 10-400-6300 POSTAGE & FREIGHT 10-400-6320 ADVERTISING 10-400-6330 TRAINING & EDUCATION 10-400-6340 DUES & SUBSCRIPTIONS 10-400-6350 PROFESSIONAL SERVICES 10-400-6351 LEGAL FEES 10-400-6360 AUDITS COSTS 10-400-6380 LIABILITY/ PROPERTY INS. 10-400-6401 SERVICES CONTRACTS 10-400-6500 SUPPLIES & MATERIALS 10-400-7030 CAPITAL OUTLAY/EQUIP 10-400-8020 DONATIONS 10-400-8030 SPECIAL EVENTS EXPENSES $ 10-400-8090 FIRE DEPARTMENT PLEDGE $ 10-400-8100 MEDICAL FEES 10-400-90001 MISCELLANOUS EXPENSES 10-400-9400 TECHNICAL SUPPORT 10-400-9921 BANK ANALYSIS FEE 10-400-9929 ARPA FUNDS EXPENSE TOTAL-ADINSTRATION IOGENERALFUND DESCRIPTION PUBLICWORKS 10-410-5020 SALARIES & WAGES 10-410-50401 FIÇA 10-410-5050 MED-FICA 10-410-5060 GROUP INSURANCE 10-410-5065 LIFE INSURANCE 10-410-5070 RETIREMENT 10-410-6111 CELLI PHONES 10-410-9400 TECHNICAL SUPPORT TOTAL-PUBLIC WORKS 10G GENERAL FUND DESCRIPTION STREETLIGHTS 10-420-61301 ELECTRIC TOTAL-S STREETLIGHTS 10 GENERAL FUND DESCRIPTION POLICE 10-450-5020 SALARIES & WAGES 10-450-50301 PARTTIME SALARIES 10-450-50401 FICA  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  1,500 $ 15,000 $ 1,055 $ 2,900 $ 1,200 $ 18,000 $ 10,034.43 $ 500 $ $ 1,000 $ 740 $ 2,500 $ 5,000 $ 3,500 $ 4,000 $ 50,000 $ 45,000 $ 19,370.00 $ 6,000 $ 15,500 $ 11,660.50 $ 20,950 $ 7,484.66 $ 11,000 $ 11,698.53 $ 26,000 $ 10,995.00 $ 19,500 $ 6,000 $ 15,000 $ 500 $ 1,500 $ 8,600 $ 500 $ 410,209 $ 65,601.37 $ 840.024 $ 277.391.98 $  976.92 $ 9,088.68 $ 2,686.76 $ 1,634.87 $ 597.30 $ $ 6,224.62 $ 582.25 $ 271.35 $ 3,922.93 $ 1,787.89 $ 6,452.02 $ 3,340.00 $ 5,471.55 $ $  523.08 5,911.32 (1,631.76) 254.7% 1,265.13 602.70 7,965.57 500.00 (6,224.62) 417.75 468.65 (1,422.93) 156.9% 3,212.11 (2,952.02) 184.3% 660.00 44,528.45 25,630.00 6,000.00 3,839.50 75.2% 13,465.34 (698.53) 106.4% 15,005.00 19,125.00 (3,443.85) 157.4% 15,000.00 500.00 (1,083.70) 172.2% 2,793.54 67.5% 205.95 344,607.63 562.632.02 VARIANCE 14,991.51 906.06 261.24 1,867.18 63.8% 218.59 27.1% 2,442.60 376.42 500.00 21.563.60 41.0%  65.1% 60.6% 56.4% 49.8% 55.7% 0.0% 0.0% 58.2% 36.7% 35.8% 83.5% 10.9% 43.0% 0.0% 35.7% 0.0% 1.9% 0.0% 0.0% 58.8% 16.0% 33.0% % 39.0% 39.6% 34.7% 23.7% 58.2% 0.0% % 79.7% % 50.0% 29.4% 45.7%  375.00 $ 9,443.85 $ $ $ 2,583.70 $ 5,806.46 $ 294.05 $  BUDGET $ $ $ $ $ $ $ $ $  YTD 9,580.49 $ 593.94 $ 138.76 $ 3,293.82 $ 81.41 $ 757.40 $ 523.58 $ $  24,572 $ 1,500 $ 400 $ 5,161 $ 300 $ 3,200 $ 900 $ 500 $ 36.533 $ 14.969.40 $  BUDGET  YTD  VARIANCE 1,729.58 1.729.58 79.7%  8,500 $ 6,770.42 $ 8.500 $ 6.770.42 $  $  BUDGET $ $ $  YTD  VARIANCE 196,942.02 28,251.72 14,595.23  393,515 $ 196,572.98 $ 40,000 $ 11,748.28 $ 26,900 $ 12,304.77 $    10-450-5050 MED-FICA 10-450-5060 GROUP INSURANCE 10-450-5065 LIFE INSURANCE 10-450-5070 RETIREMENT 10-450-61101 TELEPHONE 10-450-6111 CELLI PHONES 10-450-6131 GAS/DIESEL 10-450-6160 M&RI EQUIPMENT 10-450-6170 M&R AUTOS/TRUCKS 10-450-6330 TRAINING/EDUCATION 10-450-63501 PROFESSIONAL: SERVICES 10-450-6500: SUPPLIESMATERIALS 10-450-6510 EQUIPMENT & SUPPLIES 10-450-6520 UNIFORMS 10-450-6530 QUALIFICATION. AMMO 10-450-6535 PUBLICI RELATIONS 10-450-7000 SOFTWARE CONTRACT 10-450-7030 CAPITAL OUTLAY 10-450-7100. ACADEMY MEMBERSHIP 10-450-8200 INTERNET 10-450-8300 INTERPRETER SERVICES 10-450-8400 TOWING 10-450-8500 TECHNICAL ASSISTANCE 10-450-8702 COURT APPT.ATTORNEY 10-450-8703 MISC. EXPENSES 10-450-8706 SERVICE CONTRACT 10-450-8708 RANGE FEES TOTAL- POLICE 10G GENERAL FUND DESCRIPTION HIGHWAYS  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  6,300 $ 65,688 $ 44,904.67 $ 5,100 $ 2,767.90 $ 50,000 $ 25,571.90 $ 1,055 $ 2,002.87 $ 7,103 $ 15,600 $ 14,176.15 $ 3,500 $ 8,000 $ 10,378.55 $ 4,000 $ $ 4,000 $ 30,000 $ 21,908.11 $ 7,500 $ 4,151.54 $ 3,000 $ 3,000 $ 15,000 $ 6,000 $ 3,720 $ 740 $ 400 $ 300 $ 5,400 $ 1,200 $ 200 $ 800 $ 400 $ 708.421.00 $ 369.554.08 $  2,877.75 $  3,422.25 20,783.33 2,332.10 24,428.10 51.1% (947.87) 189.8% 3,342.62 1,423.85 1,210.26 (2,378.55) 129.7% 2,430.00 39.3% (300.00) 0.0% 1,911.58 8,091.89 73.0% 3,348.46 1,600.00 176.24 13,900.24 6,000.00 3,720.00 468.65 400.00 300.00 1,708.80 720.00 200.00 386.00 400.00 338.866.92 VARIANCE  45.7% 68.4% 54.3% 52.9% 90.9% 65.4% 52.2% 55.4% 46.7% 94.1% 7.3% 0.0% 0.0% 36.7% 0.0% 0.0% 68.4% 40.0% 0.0% 51.8% 0.0% 52.2% % 59.4% 45.8% 49.6% 49.3% 68.2% 81.4% 77.5% 58.2% 71.6% 80.6% 78.2% 17.5% 0.0% 7.5% 86.8% 97.5% 99.6% 0.0% 54.7%  3,760.38 $ 2,289.74 $ 1,570.00 $ 300.00 $ 2,088.42 $ 1,400.00 $ 2,823.76 $ 1,099.76 $ $ $ 271.35 $ $ $ 3,691.20 $ 480.00 $ $ 414.00 $ $  BUDGET $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  YTD 1,007.00 $ 9,152.00 $ 5,897.23 $ 1,379.14 $ 1,790.98 $ 523.59 $ 9,737.17 $ 1,926.68 $ 500.00 $ 3,367.14 $ $  10-470-5019TOWN: COUNCIL SALARIES 10-470-5020 (HWY) SALARIES 10-470-5030 (HWY) PARTTIME SALARIES $ 10-470-5040 (HWY) FICA 10-470-5050 (HWY) MEDI FICA 10-470-5060 (HWY)GROUP INSURANCE 10-470-5065 LIFEI INSURANCE 10-470-5070 (HWY) RETIREMENT 10-470-6130 (HWY) CELLI PHONE 10-470-6130 (HWY) ELECTRIC 10-470-6131 (HWY)GAS/DIESEL 10-470-6160 (HWY) M&RI EQUIPMENT 10-470-6170 (HWY) M&R AUTO/TRUCKS 10-470-6350 PROFESSIONAL: SERVICES 10-470-64001 (HWY)CONT.: SERVICES 10-470-6500 MISUPTIESMATERAS $ 10470-00CWY)CAP. OUTLAY EQUIP. $ 10-470-73101 UNIFORMS 10-470-7320. AUDIT COSTS TOTAL- HIGHWAY  2,250 $ 171,758 $ 101,967.71 $ 20,000 $ 11,900 $ 2,800 $ 34,252 $ 23,363.54 $ 2,200 $ 21,500 $ 16,662.58 $ 900 $ 20,000 $ 14,322.38 $ 12,075 $ 21,600 $ 16,899.62 $ 11,000 $ 4,000 $ 147,808 $ 11,085.00 $ 32,400 $ 28,125.14 $ 92,800 $ 90,484.31 $ 3,380 $ 6,000 $ 618.623 $ 338.191.21 $  1,243.00 44.8% 69,790.29 10,848.00 6,002.77 1,420.86 10,888.46 409.02 4,837.42 376.41 5,677.62 2,337.83 4,700.38 9,073.32 3,500.00 136,723.00 4,274.86 2,315.69 12.86 6,000.00 280.431.79 1.205.224 45.5%  GENERAL FUND TOTAL: EXPENDITURES $ 2.212.101 $ 1.006.877 $  Revenue Over/(Under) Expenditures  522,936.68  20 WATER FUND    INCOME DESCRIPTION  BUDGET $ 4,000 $ $ $ 3,300 $ $ $ $ $ $ $ 500,000 $  YTD  VARIANCE  % 59.6%  20-310-3519UTIIY PENALITIES 20-310-3520 WATER SALES 20-310-3530 STANDPIPE SALES 20-310-3810 RECONNECTION FEES 20-310-3820 CONNECTION FEES 20-310-3821 ONLINE CONVIENCE FEE Reallocate Adm ARPA Funds TOTAL- INCOME 20 WATER FUND EXPENSES DESCRIPTION  3,894.15 $ (154,525.94) 97.4%  276,269 $ 164,768.54 $ (154,525.94)  1,974.58 $ 200.00 $ $  (1,325.42) 59.8% 200.00  319,500 $ 112,000.00 $ (207,500.00) 35.1% $ 1,103,069 $ 282,837.27 $ (517,677.30) 25.6%  0.0% 100.0%  BUDGET 2,250 $ $ 128,931 $ 69,893.06 $ $ 8,000 $ $ 1,900 $ $ 24,591 $ 13,768.00 $ $ 1,600 $ $ 16,000 $ $ 1,055 $ $ 900 $ $ 740 $ $ 16,800 $ 12,595.13 $ $ 1,000 $ $ 3,500 $ $ 750 $ $ 1,500 $ $ 3,000 $ $ 2,000 $ $ 3,000 $ $ 3,300 $ $ 1,000 $ $ 2,000 $ $ 6,000 $ 3,700 $ $ 7,000 $ $ 15,500 $ 11,660.50 $ $ 25,000 $ 21,001.76 $ $ 7,000 $ $ 2,200 $ $ 21,500 $ $ 38,040 $ 20,079.96 $ $ 253,312 $ $ 500,000 $ 152,186.90 $ $ 1,103.069 $ 328.472.17 $  YTD 975.00 $ 4,164.79 $ 974.16 $ 569.85 $ 5,301.68 $ 1,651.46 $ 523.58 $ 271.32 $ 1,374.82 $ $ 91.98 $ 1,159.96 $ $ 820.45 $ $ 2,385.00 $ $ 309.75 $ $ 3,702.00 $ $ $ 1,628.56 $ 1,382.50 $  VARIANCE % 1,275.00 43.3% 59,037.94 54.2% 3,835.21 52.1% 925.84 51.3% 10,823.00 56.0% 1,030.15 35.6% 10,698.32 33.1% (596.46) 156.5% 376.42 58.2% 468.68 36.7% 4,204.87 75.0% (374.82) 137.5% 3,500.00 0.0% 658.02 12.3% 340.04 77.3% 3,000.00 0.0% 1,179.55 41.0% 3,000.00 0.0% 915.00 72.3% 1,000.00 0.0% 1,690.25 15.5% 6,000.00 0.0% (2.00) 100.1% 7,000.00 0.0% 3,839.50 75.2% 3,998.24 84.0% 7,000.00 0.0% 571.44 74.0% 20,117.50 6.4% 17,960.04 52.8% 253,312.00 0.0% 500,000.00 30.4% 926.783.73 29.8%  20-450-0I0ELECTED OFFICAL SALARIES $ 20-450-5020 SALARIES & WAGES 20-450-5040 FICA 20-450-5050 MED-FICA 20-450-5060 GROUP INSURANCE 20-450-5065 LIFE INSURANCE 20-450-5070 RETIREMENT 204SOGTOTELEPIONE 20-450-6120 CELL PHONE 20-450-6121 INTERNET 20-450-6130 ELECTRIC 20-450-6131 GAS/DIESEL 20-450-6145 CONNECTIONS 20-450-6150 M&R BUILD/GROUNDS 20-450-6160 M&RI EQUIPMENT 20-450-6200 M&R WATERI LINES 20-450-63001 POSTAGE/FREIGHT 20-450-6330TRAINNINGEDUCATION 20-450-6340 DUESSUBSCRIPTIONS 20-450-6345 ONLINE PAYMENT FEE 20-450-6350 PROFESSIONAL SERVICES 20-450-6352 ENGINEERING FEES 20-450-6353 WATER WORKS PERMIT FEE $ 20-450-6360. AUDIT COSTS 20-450-63801 INSUR. LIABILITY/PROP. 20-450-6500 SUPPLIESMATERIALS 20-450-6502 FIREI HYDRANTS 20-450-6520 UNIFORMS 20-450-6530 SERVICE CONTRACTS 20-450-7030 CAPITAL OUTLAY/EQUIP. 20-450-9400 CAP. IMP/RESERVE 20-450-9929 APRA FUNDS EXPENSE TOTAL WATER DAOOOOIOTRANSFER OUT- ADMIN 0AG-OISTRANSPER OUT-HIGHWAY 20-460-0030 TRANSFER OUT- SEWER  $    20-460-0050 TRANSFER OUT- PARKS WATER FD TOTAL EXPENSES. &  1,103,069 $ 328,472.17 $ $ (45,634.90)  926,783.73  29.8%  Income Over(Umder)Expenses  30 SEWERI FUND INCOME DESCRIPTION 30-320-3520 SEWER: SALES 30-320-3599 UTILITY PENALITIES 30-320-3820 CONNECTION FEES 30-320-3821 ONLINE CONVIENCE FEE 30-320-4219. ARPA FUNDS Reallocate Adm ARPA Funds TOTAL- INCOME 30 SEWER FUND EXPENSES DESCRIPTION  BUDGET $ 4,000.00 $ $ $ 20,000.00 $  YTD  VARIANCE $ 200.00 $ $ $  % 0.0% 37.1% 0.0% 100% 0.0%  $ 529,269.00 $ 326,874.52 $ (202,394.48) 61.8% $ 312,500.00 $ 116,000.00 $ (196,500.00)  (4,000.00) 200.00  $  865,769.00 $ 443,074.52 $ (402,694.48) 51.2%  BUDGET $ 2,250 $ $ 203,417 $ 122,846.04 $ $ 12,600 $ $ 2,900 $ $ 41,758 $ $ 2,600 $ $ 25,300 $ 10,600.43 $ $ 1,055 $ $ 900 $ $ 35,000 $ 21,295.36 $ $ 1,000 $ 2,146.33 $ $ 740 $ $ 3,000 $ $ 6,500 $ $ 1,000 $ $ 1,000 $ $ 2,500 $ $ 1,500 $ $ 4,820 $ $ 1,000 $ $ 9,750 $ $ 60,000 $ $ 7,000 $ 15,500 $ 11,660.50 $ $ 14,500 $ $ 2,200 $ $ 40,000 $ $ 123,000 $ 29,178.11 $ $ 1,251 $ $ 90,173 $ $ 1,000 $ $ 93,057 $ 93,056.76 $  YTD 975.00 $ 7,432.88 $ 1,738.44 $ 4,830.30 $ 1,139.71 $ 1,621.85 $ 523.58 $ 788.52 $ 3,361.84 $ $ 851.40 $ 496.11 $ 820.47 $ 48.00 $ 4,310.00 $ $ 1,434.00 $ $ $ 4,856.83 $ 1,462.20 $  VARIANCE  %  30-450-5010 ELECTED OFFICALS! SAL. 30-450-5020 SALARIES & WAGES 30-450-5040 FICA 30-450-5050 MED-FICA 30-450-5060 GROUP INSURANCE 30-450-5065 LIFEI INSURANCE 30-450-5070. RETIREMENT 30-450-6110TELEPHONE 30-450-6111 CELLI PHONES 30-50-6130ELECTRIC 30-450-6131 GAS/DIESEL 30-450-6132 INTERNET 30-450-6150 M&RI BUILDING/GROUNDS 30-450-6160 M&RI EQUIPMENT 30-450-6170. M&R AUTOS/TRUCKS 30-450-6190 M&R SEWER SYSTEM 30-450-63001 POSTAGE & FREIGHT 30-450-630TRAINNINGEDUCATION 30-450-6340 DUESSUBSCKIPTIONS 30-450-6345 ONLINE PAYMENT: FEE 30-450-6350. PROFESSIONAL SERVICES 30-450-6352 ENGINEERING FEES 30-450-6360. AUDIT COSTS 30-450-6380 NSURANCAABLPROPER $ 30-450-6500S SUPPLESMATERIALS 30-450-65201 UNIFORMS 30-450-6530 CHEMICALS 30-450-7030 CAPITAL OUTLAY 30-450-9400 LEGALI FEES 30-450-9450 CAPITAL RESERVE 30-450-9500: SERVICE CONTRACTS 30-450-9925 WWTP LOANE PRINCIPLE  (1,275.00) 43.3% (80,570.96) 60.4% (5,167.12) 59.0% (1,161.56) 59.9% (36,927.70) (1,460.29) 43.8% (14,699.57) 566.85 153.7% (376.42) 58.2% (13,704.64) 60.8% 1,146.33 214.6% 48.52 106.6% 361.84 112.1% (6,500.00) 0.0% (148.60) 85.1% (503.89) 49.6% (1,679.53) 32.8% (1,452.00) (510.00) 89.4% (1,000.00) (8,316.00) 14.7% (60,000.00) (7,000.00) (3,839.50) 75.2% (9,643.17) 33.5% (737.80) 66.5% (93,821.89) 23.7% (1,251.00) 0.0% (90,173.00) 0.0% 382.50 138.3% (0.24) 100.0%  11.6% 41.9%  3.2% 0.0% 0.0% 0.0%  923.00 $ (39,077.00) 2.3%  $ $ 1,382.50 $    30-450-9926 WWTPI LOANI INTEREST 30-450-9927 VRAI FEE 30-450-9929 ARPA FUNDS EXPENSE TOTAL-SEWER 501 PARKS FUND INCOME DESCRIPTION  $ $ $  34,498 $ 33,509.97 $ 3,000 $ 20,000 $  (988.03) 97.1% (207.51) 20,000.00  2,792.49 $ $ 76.991.90  0.0% 0.0%  865,769 $ 366.082.62 $ (459,686.38) 42.3%  Income OverCUmder)Expenses  BUDGET YTD $ 3,500 $ 1,706.50 $ $ $ $ 2,000 $ 1,384.00 $ $ 8,000 $ 3,784.24 $ $ 10,000 $ 12,415.00 $ $ $ 18,628.40 $ $ 44,000 $ 16,469.78 $ $ 5,000 $ 2,805.25 $ $ $ 11,752.38 $ 5,000 $ 3,084.00 $ $ 1,800 $ 362.50 $ $ $ 740.00 $ 65,228 $ $ $ 200,000 $ $  VARIANCE  %  50-330-1001 JPI PARK SHELTER RENTAL 50-330-1002 CAVERNS ADMISSIONS 50-330-1003 GIFTSHOP SALES 50-330-1005 MINI-GOLF ADMISSIONS 50-330-1006 GC SHELTER RENTAL 50-330-1007 G. CAVERNS CONTRACTS 50-330-1010MISC. INCOME 50-330-1011 POOL 50-330-10141 POOLI CONCESSIONS 50-330-4002 HAUNTED CAVE 50-330-4003 CAROLING IN THE CAVERNS $ 50-330-4004 BALLFIELD RENTAL 50-330-9046 DONATIONS 50-330-9047 TRANSFER CAPITAL RESERVE $ Reallocate Adm ARPA Funds TOTAL- INCOME 501 PARKS FUND EXPENSES DESCRIPTION  (1,793.50) 48.8% (616.00) 69.2% (4,215.76) 47.3% 2,415.00 124.2% 18,628.40 (27,530.22) (2,194.75) 56.1% 11,752.38 (1,916.00) 0.0% (1,437.50) 740.00 (65,228.00) 0.00%  600,000 $ 331,194.74 $ (268,805.26) 55.2% 95,000 $ 68,626.98 $ (26,373.02) 72.2%  0.0% 37.4% 0.0% 0.0% 0.0% 100%  $ 1,039,528 $ 472,953.77 $ (366,574.23) 45.5%  BUDGET $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  YTD  VARIANCE  %  50-450-5020: SALARIES & WAGES 50-450-50301 PART-TIME WAGES 50-450-5035 PART-TIME POOL STAFF 50-450-5040FICA 50-450-5050 MED-FICA 50-450-5060 GROUP INSURANCE 50-450-5065 LIFEI INSURANCE 50-450-5070 RETIREMENT 50-450-6113 INTERNET 50-450-6130 ELECTRIC 50-450-6131 GAS 50-450-61501 M&R BUILDING 50-450-6160 M&R EQUIPMENT 50-450-6350 PROFESSIONAL SERVICES 50-450-6500 SUPPLIES. AND MATERIALS 50-450-9000 MINI GOLF SUPPLIES 50-450-9002 CONTRACTS EXPENSE 50-450-9005 EDUCATION SUPPLIES 50-450-9006 CREDIT CARDI FEE 50-450-9007 MDSE. RESALE/GIFISHOP 50-450-9008 GC SALES SUPPLIES & EXP  218,320 $ 105,920.01 $ (112,399.99) 48.5%  154,960 $ 86,857.39 $ 55,000 $ 28,191.30 $ 26,600 $ 13,272.06 $ 6,200 $ 3,103.93 $ 2,846 $ 27,903 $ 3,200 $ 2,198.50 $ 21,600 $ 13,596.88 $ 4,000 $ 5,000 $ 12,906.07 $ 3,000 $ 3,000 $ 20,000 $ 22,124.37 $ 1,000 $ 500 $ 100 $ 3,000 $ 50,000 $ 49,603.55 $ 500 $  (68,102.61) 56.1% 25,712.70 (13,327.94) (3,096.07) 50.1% (2,031.92) 28.6% (20,326.10) 27.2% (1,001.50) 68.7% (8,003.12) 62.9% (1,616.84) 59.6% 7,906.07 258.1% (1,426.93) 52.4% (2,112.25) 2,124.37 110.6% (1,000.00) (500.00) (100.00) (2,752.39) (396.45) 99.2% 755.19 251.0%  0.0% 49.9%  44,574 $ 21,145.99 $ (23,428.01) 47.4%  814.08 $ 7,576.90 $ 2,383.16 $ 1,573.07 $ 887.75 $ $ $ $ 247.61 $ 1,255.19 $  0.0% 0.0% 0.0% 0.0% 8.3%    50-450-9009 CAP. OUTLAY EQUIPMENT 50-450-9010. AUDIT COSTS 50-450-9011 PRINTING & BINDING 50-450-9012 ADVERTISING 50-450-9013 PROP./LIAB. INSURANCE 50-450-9014FLOOD INSURANCE 50-450-9015TELECOMMUNICATIONS 50-450-9016 POSTAGE/FREIGHT 50-450-90171 HEATING SERVICES 50-450-9018 UNIFORMS 50-450-9021 DUES & ASSOC. MEMBERSHIPS $ 50-450-9025 MISC. EXPENSE 50-450-9028 CELLI PHONES 50-450-9029 TRAINING/EDUCATION 50-450-9031 SERVICE CONTRACTS 50-450-9034 POOL CHEMICALS 50-450-9039 BULK MAILING 50-450-9040 SPECIAL EVENTS 50-450-9041 TECHNICAL: SUPPORT 50-450-9043 SIGNAGE 50-450-9929 ARPA Funds Expense TOTAL- PARKS 601 REFUSE FUND INCOME DESCRIPTION 60-330-1000 REFUSE SALES 60-330-4000 SAVINGS INTEREST 60-360-0010 TRANSFER IN ADM TOTAL- INCOME 60 REFUSE. FUND EXPENSES DESCRIPTION  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  50,000 $ 6,000 $ 5,000 $ 60,000 $ 37,126.06 $ 15,500 $ 11,660.50 $ 12,000 $ 1,055 $ 250 $ 8,000 $ 4,500 $ 4,700 $ 500 $ 1,600 $ 1,000 $ 3,500 $ 9,000 $ $ 2,000 $ 2,620 $ 1,000 $ 200,000 $  4,387.72 $ $ 270.00 $ 6,038.00 $ 3,055.52 $ 6.89 $ 4,861.08 $ 876.99 $ 3,228.00 $ 53.10 $ 801.53 $ $ 3,117.47 $ 5,000.97 $ 104.09 $ 1,410.30 $ 2,097.55 $ 488.94 $ $ 14.711.25 YTD  (45,612.28) (6,000.00) 0.0% (4,730.00) (22,873.94) 61.9% (3,839.50) 75.2% (5,962.00) 50.3% 2,000.52 289.6% (243.11) 2.8% (3,138.92) 60.8% (3,623.01) (1,472.00) 68.7% (446.90) 10.6% (798.47) 50.1% (1,000.00) (382.53) 89.1% (3,999.03) 55.6% 104.09 (589.70) 70.5% (522.45) 80.1% (511.06) 48.9% 200,000.00  8.8% 5.4%  19.5% 0.0% 0.0%  0.0%  1,039,528 $ 458.242.52 $ (128.764.08) 44.1%  Income OverUnder)Expenses  BUDGET $ $ $ $  VARIANCE (81,109.45) $ $  % 61.2%  208,860 $ 127,750.55 $ 4,000 $ $ 212,860 $ 127,750.55 $  (85,109.45) 60.0%  BUDGET $ $ $ $  YTD $ 64,000 $ 32,504.76 $ 147,860 $ 90,159.31 $ 1,000 $ 212,860 $ 122,664.07 $  VARIANCE $  %  60-450-5020 SALARIES AND WAGES 60-450-6381 TIPPING FEES 60-450-6382 CONTRACTED: SERVICES 60-450-6521 INTERNET TOTAL-REFUSE  (31,495.24) 50.8% (57,700.69) 61.0% 90.195.93 57.6%  5,086.48    Staff Report #1  GROTTOES  LEVIRGINIA3  MEMORANDUM TO: FROM: DATE:  Mayor and Town Council Stefanie McAlister, Town Manager February 10, 2023  SUBJECT: Staff Report  1. Aspen Ave - Caverns Blvd Water Line Replacement  Staff has released a request for proposals (RFP) for the constructon/replacement of the water line along Aspen Ave near Caverns Blvd. Staff has been working closely with our contracted engineer, Rob Mangrum, on the design, survey, engineering work, etc for this project. He assisted us with the advertising and the RFP compilation and release. Mr Mangrum will also lead the construction pre-bid meeting on February gth and will be assisting staff with reviews. Bid submission and opening is on February 28th. ARAP-  SLFRF will be used for this project. 2. Radio Read Water Meter RFP  Staff is working to finalize an RFP for our radio read water meter project. We have a draft RFP that we have developed specifically for our requirements. An advertisement for that RFP will be running in the coming weeks with a bid submission date sometime in  April. ARAP - SLFRF will be used for this project. 3. Flood Plain Ordinance and Permit Application  The town received a Congratulatory Ordinance Letter from FEMA regarding the adoption of our updated floodplain ordinance. The letter states "This ordinance is now in compliance with the current conditions of the National Flood Insurance Program (NFIP) as required per the conditions of the Community Assistance Visit (CAV) conducted by Virginia Department of Conservation and Recreation (DCR) in the Town of Grottoes on May 10, 2022. Your efforts toward reducing future flood Staff has also been working with Rockingham County to assure we are synchronized in our efforts regarding construction in the floodplain, including proper review and permitting, inspection, etc. Last week staff met with the Rockingham County engineer to discuss a Floodplain Development Review Application that will be required going forward for any development that is planned to take place in the floodplain within the town. And will also be required before Rockingham County will issue a building permit. Work on having properties come into compliance with the requirements of the floodplain  losses in' Town of Grottoes are commendable."  ordinance continues.    Staff Report #3  Treasurer's Staff Report February 2023  Audit  The FY19 audit has been completed. Ihave closed out the FY19 and am currently working on the opening entries for FY20. We will bei in contact with the auditors this month to set up a  schedule to get the FY20 audit underway.  Taxes  We are preparing to mail out second notices. We are processing abatements for personal property and real estate payments from mortgage companies. We will be bringing in more personal property revenue this FY do to the new vehicle assessments provided by Rockingham  County. Below is the FY23 budget to actual tax revenue as of2/9/2023.  Real Estate: $272,392.01 96% Collected Personal Property: $80,129.28 138% Collected Vehicle License Fee: $43,508.36 97% Collected Personal Property Tax Relief: $23,861.00 100% Collected  Utility Billing Billing period: Billing date: Due date: Total billing amount: $ Number of bills generated: Difference from previous billing: Number of bills printed: Number of bills emailed:  10/15/22-12/15/22 1/5/2023 2/6/2023 $179,912.68 1,360 26 1,112 248 8  Total number of new Water, Sewer, Trash applications processed during the month of. January 2023:  Accounts Payable Date:  January 2023 150 99 $337,423.78  Number of January invoices entered: Number of. January checks printed: Total amount of. January checks issued:    Business License Date renewal letters sent: Number of renewal letters sent:  5/18/2022 176 79 1 $43,479.49 7/19/2022 45  Number of renewal applications received in September, Number of new business licenses issued in September, Total amount of revenue received in September, 2022:  2022: 2022:  Date of second notices sent: Number of second notices sent:  Number of new business licenses issued in. January 2023: 1 Number of renewal applications received in January 2023: 0 Total amount of revenue received in. January 2023: Date of final notices sent Certified Mail-Return Receipt  $25.00 12/8/2022  Requested:  Number of Final notices sent:  Date of police department notifying business to cease operation, due to no business license: Number of notifications made:  2/1/2023    Staff Report #4  CROTTOES  PVRCRI3  2/3/2023  Land Development Staff Report Zoning Permits issued (January 2023)  January 2023  2023 total to date 7Total Permits 2023 Total Dwellings 1Single-Family OTownhouse units  71 Permits 1Single Family OTown houses 1Solar Panel 2Fence Remodel Concrete pad 1P Propane tank install  Shady Creek - Currently, there is no building activity in the development.  Forest Station - Construction continues on the first group of six townhouses. The development is B-2 Plan = 700 Dogwood Avenue - The joint public hearing was. held on January 9, 2023, and the conditional use permit was approved. Since then, the existing building was removed and plans for the new building have been submitted. As the property is zoned planned business district B-2, additional information in the form of a site plan, was requested by staff. Once that information is received staff will 200Augusta Avenue - A zoning permit has been issued for the remodel of the former bank building. A Aspen Avenue & 11th Street (R-7 zoning) - Staff met with an engineer and contractor on aj proposal they want to submit for a 6-unit apartment building. The property is zoned R-7, therefore; aj plan will need tol be submitted, reviewed by staff for compliance, be presented to the planning commission where they will decide a recommendation to council, and then the matter will be brought before Council for  permitted for 33 total townhouses.  review it, and the process will proceed.  sign permit has also been issued. You will soon see changes in this area.  their consideration.  Respectfully submitted: Tara Morris Assistant to Town Manager    Staff Report #5  Grottoes Police Department  Staff Report February 2023 Staffing Chief Sergeant Officer  Authorized 1 4  Filled 1 4  Vacant 0 0 0  Recently, A.G. Elmore was hired as a full-time officer. All officer positions are currently filled. Ofc. Elmore comes to us from the Rockingham County Sheriff's office where he served as a patrol deputy. His official start date was February 6, 2023. Ofc. Elmore will complete a modified field training  period this month. Staff Development Justice Academy.  Sgt. Knight completed a 3-day First Line Supervisors course held at the central Shenandoah Criminal Ofc. B. Weaver is scheduled to attend Crisis Intervention Training at the end of this month. This training is designed tol help an officer develop the skills to respond to individuals that may be Ofc.J.S Shipley is scheduled to attend Glock Armorers school this month. This class is designed to certify individuals to help maintain firearms in working order and make necessary repairs to weapons as needed. This class is endorsed and conducted by the Glock firearms company.  experiencing a mental health crisis.  Town Ordinance Violations:  Officers have started to make notifications to residents about Chapter 53 violations (Inoperable vehicles). Officers are making personal contact with the residents that are in violation, providing them with a copy of Chapter 53 of the Town ordinance and instructing them on how to come into The town has been divided up into 4 sectors, each officer has been assigned a sector that they are responsible for as indicated on the attached map. Enforcement efforts started in sectors 2 and 3in January and enforcement efforts started in sectors 1 and 4 this month. Idecided to stagger the start ofe enforcement efforts to control the number of phone calls that administrative personnel and the A total of 6residents (11 vehicles) in sectors 2 and 3 have been notified that they violate Chapter 53.  compliance.  police department would receive about the ordinance violations.  Respectfully submitted: Jason Sullivan Chief of Police    9  ojo        Staff Report #6  February 2023  PUBLIC WORKS STAFF REPORT  Staffing  Authorized 1 1 1 6 1 2  Filled 1 1 1 6 1 1  Vacant 0 0 0 0 0 1  Public Works Director Public Works Crew Leader Lead Maintenance Tech Maintenance/Ultilties Tech Wastewater' Treatment Operator Part-Time Seasonal Laborer  As development takes place in town, iti is important that we: monitori issues of strain on our current water and: seweri infrastructure and other factors that can affect the overall "health" of the system, such as the age of existingl lines and fittings, etc., maintenance of existing and future lines, amount of water usage and health department: regulations, and other factors. Also, continued development in new areas oftown will mean more: roads that will bel broughtinto our system that will need to bei maintained, plowed ofsnow, paved, etc. Maintaining sufficient staffing levels is critical and should be evaluated  periodically. STREETS  Smith's Paving completed thej priority paving projects in town. Overall and as usual, they did a very good job. There were two areas of concern. First was on Dogwood. Ave where the new) pavement met the old. There were "humps" in the pavement att these locations. The shifti in height made fora al bit ofal bump in those areas and could cause issues when plowing the streeti in bad weather as the higher section could be damaged by the snow plow or vice versa. Smith's Paving was contacted and they corrected the issue.. Also, along 9th Street the new pavement height was significantly taller than what was there previously. This made the transition into some driveways problematic for The Streets Committee. approved construction of 21st Street to connect it from Dogwood. Avenue to Cherry Avenue. Surveying has been completed. We are working with the adjacent property owner in the county who has offered to clean out trees and his fence on the: shared property line along 21st Street and in the new construction area. Grading work: should be able to begin following that, in the near future. After fixing several mechanical issues with the dump truck and the leaf vacuum staffwas  citizens. Public Works putg gravel inj place to ease the transition.  able to complete leaf collection.    WATER AND SEWER SepticTanks  Staffi is working a rotating schedule to gett the septic tank pumpingl back on a consistent schedule. Int the future, we willl bej pumping businesses in town withl higher sewer usage (i.e., restaurants and convenience stores) more frequently, once aj year, ata a minimum. Currently there are 1,107 septic tanks in town. Besides working on a consistent rotating schedule of pumping, staff also pumps tanks as requested by citizens. Oft that total number of tanks, 335 (33%) have notl been pumped int thel last 10 years and are our priority. Thel EPA suggests that septic tanks should be pumped every 5 years. Since our system is designed differently than a typical residential septic tank and drain field system, pumping: should not be necessary that frequently. However, staffi is working to assure that all tanks are inspected at ai minimum every 5-years, and al log citing the condition of the tank is kept. Also, septic tankl lids that are plastic and getting brittleand  replacing them with metal covers. Wastewater Plant  Currently the WWTP operates at about 75% 80% ofi its operating capacity. In December the DEQ conducted a compliance evaluation inspection oft the plant. That inspection noted some minor corrective action that needed to take placei in the documenting of calculated flow, concentrations and load volumes. Mr. Wolverton does great work for the town ini running, complying and maintaining the WWTP.  Water  Town staffi in the coming months willl bel busy getting quotes and plans to get some of the 2" water mains replaced. We are currently working on the projects listed in our waterline replacement plan to begin elimination oft thel biggest problem areas. Worki is underway on the Aspen Ave/Caverns Blvd. water line replacement. Since our water. system is showing some unaccounted-for water loss, the Virginia Rural Water. Association was contacted to see if they could offer the town assistance with finding any hidden" water leaks. Representatives came to town and conducted leak detection tests on water lines. They will be providing a report oft their finding to staff. We will share that report with Council's Water and Sewer Committee. Staffi is replacing the water meters and setters to make reading meters more efficient and to update the setters to havel backflow prevention. The: staffi is working with SLM Enterprises to install at totalizer in the elevated tank to read the tankl level. This will allow the pumps to cut on using tank level. They are currently cut on by line pressure which fluctuates and is hard to adjust. We will also be able to keep the tanks fuller. Town staff have been working on fixing the buildings at the well lot. We replaced the  2    facia boards that were rotted behind the gutters. We will pressure wash and repaint  well house #1 when weather permits. New.construction  The Public Works Department conducts inspections for all new water, sewer, and street installations throughout town. As we: alll know therei is al lot of construction around town. The town staff is always looking and trying toj plan on the water and sewer service  increases.  Shady Creek Subdivision There is no new construction currently.  VEHICLE AND EQUIPMENT MAINTENANCE vehicles, including the police department.  The department supplies preventative maintenance fort the' Town's equipmentand  PARKS AND FACILITIES  Public works staff are working with Parks to get projects atl bothl locations done.  3    94 Caverns Blvd, 8A Food Lion  1/3/2023 Homeowner 1/6/2023 Maintenance 209 17th.St. /10/2023 Maintenance /10/2023 Maintenance 407 18th.St. /10/2023 Maintenance 1803 Gum Ave. /10/2023 Maintenance 403 Elm Ave.  JS,JP JS,JP LR,DS DS,LR DS,LR DS,LR DS,LR DS,LR,JP DS,LR,JP TB,DS DS,LR BK,LR JS,JP JP,JS All DS,LR JP,BK,LR  Pump Tank Replace septic lid Pump Tank Pump Tank Pump Tank Pump Tank Pump Tank Replace water meter Replace water meter Pump Tank CO. Replace mailbox post Pump Tank Pump Tank Pump Tank Water leak 2" main Fix truck mirror Vehicle Main.  Pumped Tank Sewer 1/3/2023 2Hr Pumped Tank Sewer 1/10/2023 2Hrs Pumped Tank Sewer 1/10/2023 2Hrs Pumped Tank Sewer 1/10/2023 2Hrs Pumped Tank Sewer 1/10/2023 2Hrs Pumped Tank Sewer 1/12/2023 2Hrs  Replaced septic lid  Sewer 1/6/2023 5Hr  Replaced facia & drip Repaired leaf vac. Replaced everything Replaced everything  /12/2023 Maintenance Well lot building GC,LK,WM Facia boards rotted  Water 1/12/2023 8Hrs Streets 1/17/2023 8Hrs Water 1/18/2023 2Hrs Water 1/18/2023 2Hrs  1800 Dogwood Ave. Garage  /12/2023 Homeowner /17/2023 Maintenance  DS,TB,BK,LR Repair leaf vac.  /18/2023 Maintenance 403 Gum Ave. /18/2023 Maintenance 606 10th.St. /19/2023 Homeowner 605 18th.St /20/2023 Homeowner 94 Park Ave. 123/2023 Homeowner 98 Park Ave. /24/2023 Homeowner /24/2023 Homeowner 703 Forest Ave. /25/2023 Maintenance 127/2023 Maintenance /13/2023 Maintenance  Pumped Tank Sewer 1/19/2023 2Hrs Replaced post Streets 1/20/2023 2Hrs Pumped Tank Sewer 1/23/2023 2Hrs Pumped Tank Sewer 1/24/2023 2Hrs Pumped Tank Sewer 1/24/2023 2Hrs  1402 Dogwood Ave. 300 Dogwood Ave. Garage Garage  Fixed 2" water main Fixed truck mirror #88 Routine Maint.  Water 1/25/2023 5Hrs Sewer 1/27/2023 2Hrs Police 1/31/2023 3hrs  4    Staff Report #7  Parks & Tourism Staff Report  January 2023 Staffing: Parks & Tourism Director Parks & Tourism Assistant Director Parks Coordinator Tour Guide Pool Manager Head Lifeguards Lifeguards Concession/Check-n Revenue: report.  Authorized 1 1 21 1 2 8 6  Filled I 1 9 0 0 0 0  Vacant 0 0 0 12 1 2 8 6  Parks & Tourism has generated $29,243.19 in revenue for the month of January making it the highest grossing January ever. To compare with previous years please reference the charts at the end ofthis  Grand Caverns Park/John El Painter Park:  1. Staffing:  The Parks Department is still struggling to attract desirable candidates which is inevitably a reflection of the current economic strains and competing. job opportunities with higher pay. We have only filled two positions since the job posting on September 19, alternatively, we' ve lost six  employees, five to competing, jobs with higher pay, within that same time.  2. Grand Caverns Pool:  The swimming pool continues to leak despite the professional caulking service provided (for free) through National Pools. Since my last staff report the pool's leak has reversed. Instead of diminishing from 10K to 1K, it has increased from IK to 12K. Additionally, the main fill line was discovered broken with strong suspicions that this break is located underneath the concrete pad of the pool. Presently, the pool's fill rate is being maintained by a garden hose.  Respectfully submitted, Austin Shank Parks & Tourism Director    Revenue per Month by Fiscal Year  2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 91,217.55 114,666.02 109,906.75 109,049.62 96,790.05 83,045.02 121,183.39 126,333.08 78,485.00 82,400.00 90,052.60 86,369.02 75,955.14 73,099.04 90,498.86 95,857.62 38,486.33 53,621.00 47,728.97 44,111.49 48,171.93 45,446.76 55,187.46 71,849.43 13,182.19 15,989.60 16,933.85 20,391.97 18,631.61 18,618.06 17,038.43 29,243.19 42,066.00 35,916.00 46,890.09 33,851.06 19,130.58 28,944.34 44,157.10 77,142.33 77,932.89 89,339.00 68,952.85 29,959.89 93,205.09 90,247.33  July August October January March April May June 140,000.00 120,000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 0.00 20,000.00  September 39,103.40 40,864.00 46,500.01 42,753.13 39,037.34 45,294.81 49,867.95 53,129.49 November 26,563.31 29,960.14 35,864.01 31,040.05 35,719.21 28,575.92 45,122.38 45,510.93 December 24,887.29 19,065.81 25,078.17 26,501.92 28,439.56 15,788.80 43,131.17 39,826.13 February 20,357.17 19,589.22 24,394.21 22,570.37 25,357.98 16,009.96 27,089.55  38,050.00 56,393.64 59,677.04 65,301.31 54,530.00 45,428.42 62,606.36 58,972.15  -777.78 55,284.51 66,405.33 50.60 48,287.55 53,997.59  Total 544,070.57 591,826.74 654,971.06 609,864.94 416,466.11 551,599.86 703,926.54 461,759,87  July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June  2016 2017 2018 2019 2020 2021 2022 2023  Total Revenue  800,000.00 700,000.00 600,000.00 544,070.57 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 0.00  703,926.54  654,971.06  591,826.74  609,864.94  551,599.86  461,759.87  416,466.11  2016  2017  2018  lllli  2019  2020  2021  2022  2023    NewBuisnes  Jol Plaster Mayor David Raynes Council Member Tim Leeth Council Member Mark Sterling Council Member Michael Kohl Council Member Jim Justis Council Member Joshua Bailey Council Member  Stefanie D. McAlister Town Manager Rhonda Danner Town" Treasurer Tara Morris Assistant to1 Town Manager Jason Sullivan Police Chief A.J. Hummel Public Works Director Austin Shank Parks &7 Tourism Director Nathan Miller Town Attorney  GROTTOES  1892 RPORAT VIRGINIA  RESOLUTION 20230213-01  WHEREAS, due to construction of certain streets within the town limits of Grottoes, there is additional  street mileage which is eligible for maintenance payments as follows:  Collector/ Local streets which meet the requirements of Section 33.1-41.1 of the Code of Virginia that are eligible for maintenance payments totaling 0.60 lane miles are listed on VDOT form U-1 and shown  in yellow on the attached town map.  NOW THEREFORE BE IT RESOLVED THAT, the Town of Grottoes respectfully requests the Virginia Department of Transportation to make maintenance payments effective July 1,2023  ADOPTED this  day of February, 2023  TOWN OF GROTTOES, INC.  BY:  Jol Plaster, Mayor  ATTEST:  Clerk of Council  601 Dogwood. Avenue. P.O. Box 146-Grottoes, Virginia 24441 Telephone 249-5896-249-0256-1 Fax 249-5726  www.igrolioes.ya.is    NN  88  gRel 16  e888    WIFUIK  Lynnwood Farms  South! River Elementdry Schod! Mpts (825)  1BIS Phs bnst 1hs  15hs  ihs His  Sths Ths taths  Garagoui as  Bis Phst Shs Bbhst  S  Town of Grottoes Grottoes Grottoes Town Office  Eths  Cambridge Court, Grottoes Rescue Sqyad 3405 Groost  Sths Bhss  4hhs G 3rdst  Grottoes Substation  Unid Stats Aist Offiça 4hst 2nd Grottoes Volunteer Fire Department  pollar General Herby's  /s%  Grottoès Phammacy  Grand Caves Museumand Entrance  a OdForge Gemetery  First Baptist Churchof Grottoes  e Pactiv  CaveHilly  FoodLion    v2