TOWN OF GROTTOES TOWN COUNCIL MEETING AGENDA March 13, 2023 7:00 P.M.  CALL TO ORDER - MAYOR PLASTER CALLING OF THE ROLL BY THE CLERK  WELCOME CITIZENS  APPROVAL OF MINUTES - MEETINGS OF FEBRUARY 13, 2023 PRESENTATION OF PETITIONS AND CLAIMS (PUBLIC COMMENT)  REPORTS OF THE: STANDING COMMITTEES: Finance - Council member Raynes, Chair 1. Approval of Financial Reports  Water and Sewer - Council member Bailey, Chair  Ordinance, Health, and Property - Council member Kohl, Chair Streets and Street Lights - Council member Justis, Chair  Parks, Recreation and Public Facilities - Council member Sterling, Chair  1. Grottoes Community Little League Liaison Special Events - Council member Leeth, Chair  Personnel, Fire and Police Protection - Mayor Plaster, Chair  STAFF REPORTS:  Town Manager- ACTIONITEM - Aspen Avenue waterline replacement bid.  Town Attorney Treasurer  Assistant to Town Manager Chief of Police Public Works Director    Parks and Tourism Director  NEW BUSINESS  1. Senior Class 2023 Signs/Banners  OLD BUSINESS ADJOURN    February 7, 2023  A retreat of' Town Council of the Town of Grottoes was held on Tuesday, February 7, 2023 at  5:00 p.m. at the Grottoes Town Hall, Grottoes, Virginia.  CALLTOO ORDER 5:02 p.m.  Mayor Plaster called the retreat of February 7, 2023 of the Grottoes Town Council to order at ATTENDANCE: Council Members present: Jim Justis, Tim Leeth, David Raynes, Mark  Sterling, Joshua Bailey, and Michael Kohl.  Planning Commission members present: René Ehlenfeldt, Eddie Chittum and Gleamer Sullivan. Other Town Officials present were: Town Manager Stefanie McAlister, Attorney Nathan Miller, Clerk Tara Morris, Parks/Tourism Director Austin Shank, Treasurer Rhonda Danner, Public Works Director. AJ Hummel, Crew Leader Tyler Breeden, and Police Chief. Jason Sullivan.  Strategic Plan Review, Validation, Update  Manager McAlister gave aj presentation regarding the Councils Strategic Plan adopted in March 2022, and process made on it goals and initiatives. She asked Council if we need to make any changes to the Vision Statement or Mission Statement that was adopted at the last workshop. Attorney Miller suggested defining community. Council did not feel anything needed tol be Manager McAlister moved onto the strategic plan prioritized goals that were voted on by the Council and staff. She said with in those 61 top goals several things have been accomplished. She went through the goals and the actions that have occurred or are planned to take place. Manager McAlister said we have been working on these top six goals and asked if the council felt it necessary to rework or re-prioritize the any of the other goals or to continue working on these. No comments were made. Manager McAlister asked Council to look at the other goals to consider if any should be re-prioritized and we can discuss this topic next week at the work  changed.  session. Finances  Manager McAlister said the next topic is Finances. She went over each fund and what was budgeted and what has been spent year-to-date. Manager McAlister said we over estimated the number of water and sewer connections for the year basing it off oft the number of houses in the next phase of Shady Creek, in which construction has now stopped. She said we estimated 71 connections and year-to-date we have had 23 water connections and 24 sewer connections. Manager McAlister said we have a shortfall of $216,500.00 in the water fund and $205,500.00in    the sewer fund. She explained that we are able to make up this difference from the capital improvementreserve line item, which reduced the amount going to that line item to $36,812.00. She stated that this will: not affect the overall water fund budget and current projects. Manager McAlister said for the sewer fund $220,173.00 will be saved out of the capital reserve, chemicals, engineering fees, and capital outlay line items. She said this will leave $14,673.00in Manager McAlister said next she wanted to go over the ARPA funds and what has been spent and future projects. She said there was $820,419.76 allocated to the Administration/ General Fund and $342,464.06 have been used. Manager McAlister said we need to discuss how we want top proceed with the emainings477.955.70. She said one item she would like Council to consider is bringing the third well into the system. Other suggestions were renovations at the Town Hall, upgrade the restrooms at the parks, business district/economic development plan, and a pocket park at the corner of 6th Street and Dogwood Avenue. Manager McAlister said Council allocated One million dollars to the Water Fund. She said $770,000.00 was for water line replacement projects and $230,000.00 for radio read meters. Manager McAlister said $158,046.90 has been spent on water pipe, valves, and hydrants leaving $841,953.10 for the water projects. Manager McAlister said $40,000.00 is allocated for the sewer fund and $400,000.00 is allocated for the parks fund but no money has been expended from these funds. Manager McAlister said the desired project for the park fund is the replacement of the electrical system in Grand Caverns.  capital reserve.  Development and Services  Manager McAlister said the next item for discussion is Development and Services. She said from January 2021 to December 2022 there have been 152 new dwellings built in town. During this same period there has been limited retail business growth. She compared real estate and personal property taxes with another town (of our size) within Rockingham County and the income was very comparable. She stated she then compared meals tax were we collected $330,000.00 and the other locality collected $1.2 million. She said this is why business growth is important and need Manager McAlister said looking forward toj possible development we have 63 houses planned in an R7 zoned area between 13th-1 17th Streets, Town houses planned along Aspen Avenue in the same area which could be 40-50 units. She said there is a potential of 154 dwellings in Shady Creek. Manager McAlister said we have 28 townhouses going in on 12th Street and 33 townhouses on 21S Street, both plans have already been approved. She said there is aj possibility of298 houses built within the next 5 years. Manager McAlister said this bring up concerns about infrastructure. She said this would be about 750,000 gallons of water per month which could cause our output to be more than our current license allows by the Virginia Department of Health. She said this would also mean approximately 250 more septic tanks that will need tol be maintained. Manager McAlister said connection fees will help with some expenses for water and sewer but upgrades to these facilities will also be required. She said this would increase the  in town to help elevate some of the expenses off the residents.    town's population by approximately 750 people. Manager McAlister said with all the growth the town is experiencing we will need to look at increasing staff. She said we will need to increase our police staff by two officers tol handle larger coverage area and scheduling conflicts. Manager McAlister said we would need to look at restructuring positions and adding additional positions such as: code enforcement official, Economic Development/ Tourism Specialist, Facilities and Maintenance Technician and Public Works staffing including septic tank technicians. Manager McAlister said with the growth in the town and staffing needs we will need additional office space for town staff. She said she knows this is a lot ofi information to process and suggested everyone look over the information and bring back any feedback or questions to the work  session.  Mayor Plaster adjourned the workshop at 8:04 p.m.  ATTEST:  Mayor  Clerk    February 13,2023  A work session ofTown Council of the Town of Grottoes was held on Monday, February 13,  2023, at 6:00 p.m. at the Grottoes Town Hall, Grottoes, Virginia.  CALL' TO ORDER order at 6:00 p.m.  Mayor Plaster called the work session of February 13, 2023, of the Grottoes Town Council to ATTENDANCE: Council Members present: Mayor Jo Plaster, Tim Leeth, David Raynes, Other Town Officials present were: Town Attorney Nathan Miller, Town Manager Stefanie McAlister, Clerk Tara Morris, Treasurer Rhonda Danner, Public Works Director AJ Hummel, Mayor Plaster said the first thing on the agenda was aj pool update. Manager McAlister stated that she has received a quote from National Pools to repair the expansion joint for a little over $21,000.00. She said they could schedule the repair work for the fall of 2023. Manager McAlister gave an update on the water loss at the pool. She said that it is currently losing around 12,000 gallons of water a day. She said the main fill line to the pool broke, sO they are having to fill it with a garden hose. Director Shank gave council the water loss since the Spring 2022 which has been 932,000 gallons. He felt before the pool could be opened again that we would need to do another geophysical study. Council member Kohl said that the repair is much cheaper than we thought it would be and would like to us fix the pool. Council member Bailey said we have already spent too much money and the maintenance cost keeps going up, sO we are losing more and more. Council member Sterling said he doesn't think that we should keep putting money into the pool. Council member. Justis asked if we knew how many residents use the pool. Director Shank said an abbreviated pool season last year put the number of residential passes sold at less than 30. Council member Leeth said that he feels we need to stop dumping money into the pool and any money we can save use it in the park fori improvements. Council member Bailey asked if we could earmark the money that we would have used for staffing toward a future facility/pool. Manager McAlister stated that she hates that we have are having to deal with this type of decision but if they pool were to close, she would like to see those budgeted funds go toward improvements to other areas in the parks. Council member Bailey moved to demolish the current pool and fill it in and maintain the concession stand depending on what we want to do with that. Council member) Leeth seconded the motion. Council member Kohl stated that he feels this is premature to demolish the pool and feels that we should do more research before we make ai final decision. By a vote of4 4-2 and recorded as follows: JUSTIS-NAY; BAILEY- - AYE; STERLING - AYE; RAYNES - AYE; KOHL-I NAY,LEETH-A AYE. Council member Leeth  Michael Kohl, Jim Justis, Mark Sterling, and Joshua Bailey.  Parks Director Austin Shank and Police Chief Jason Sullivan.  asked for this to be included in the next newsletter, SO citizens are aware.    Mayor Plaster said the next item on the agenda is the Strategic Plan. Manager McAlister asked council ift the priorities that were set in 2022 are still the ones that need the most attention orif there should be some changes. While discussing this the council agreed to move forward with a thorough comprehensive plan and follow up with an action plan. Manager McAlister said that a comprehensive plan would cost around $50,000.00 which could be spread across two budget Mayor Plaster said the next item on the agenda is other business and said we had spoke about Roberts Rules of Order. She said wel have purchased a new edition oft the Roberts Rules of Order  years.  for anyone who wants tol look over them.  Mayor Plaster adjourned the work session at 6:47 p.m.  ATTEST: Clerk  Mayor    February 13, 2023  A regular session of Town Council of the Town of Grottoes was held on Monday, February 13,2023, at  7:00 p.m. at the Grottoes Town Hall, Grottoes, Virginia.  CALL TOORDER  Mayor Plaster called the regular session of February 13, 2023, of the Grottoes Town Council to order at ATTENDANCE: Council Members present: Jim Justis, Joshua Bailey, Mark Sterling, Mayor Jo Plaster, Other Town Officials present: Attorney Michael Helms, Town Manager Stefanie McAlister, Clerk Tara Morris, Treasurer Rhonda Danner, Public Works Director A.J. Hummel, Park Director Austin Shank,  7:01 p.m. Mayor Plaster asked for a roll call. David Raynes, Jim Leeth, and Michael Kohl.  and Police Chief. Jason Sullivan. APPROVAL OF MINUTES  On motion by Council member Raynes, seconded by Council member Leeth, and carried by a vote of 6- 0, voting recorded as follows: JUSTIS- AYE; BAILEY - AYE; STERLING - AYE; RAYNES - AYE; KOHL - AYE, LEETH - AYE; the Council approved the minutes of the January 9, 2023 meetings as  presented.  PRESENTATION OF PETITIONS AND CLAIMS (public comment)  Colleen Mullen addressed the council and asked if the town has aj plan on how to respond ifa a train derailed in our town. She said there has been several train derailments and wanted to know if we have any type of plan in place for such an event. Council member Bailey said the town does have a plan in place for such events. He said the town is part of the adopted Emergency Management Plan with Rockingham County which includes resources from the State. Council member Bailey said there is training for these types of events, sO responders are prepared if something would happen. Eddie Chittum addressed the council and said he was thinking about the solid tanks and thought maybe increasing the staff's pay on the day or days they are working on the septic truck pumping tanks. He said  he knows its not aj pleasant job, but it may help if they got a little extra pay.  REPORTS OF STANDING COMMMITTEE:  FINANCE- Council member Raynes made a motion, seconded by Council member Leeth, and carried by a vote of 6-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; STERLING- AYE; RAYNES - AYE; KOHL - AYE; LEETH - AYE, to approve the financial reports for the month of  January.  WATER AND SEWER - no report  ORDINANCE, HEALTH, AND! PROPERTY - no report STREET AND STREET. LIGHTS = nor report    PARKS, RECREATION AND PUBLIC FACILITIES - no report  SPECIAL EVENTS - no report  PERSONNEL, FIRE AND POLICE PROTECTION: - Mayor Plaster said she attended the Grottoes Rescue Squad's appreciation banquet. She said it was very humbled and she got to meet the people that  were involved in a motorcycle accident right beside her house.  STAFF REPORTS  TOWN MANAGER. Manager McAlister said that we received a congratulatory letter from FEMA regarding the adoption of our updated floodplain ordinance. She informed the council that the bid is out for the Aspen Avenue waterline replacement project and that all bids are due by 2:00 p.m. on February  28, 2023 at which time they will opened and read aloud.  ATTORNEY.  TREASURER. A written report was provided. There were no additional comments from staff and no ASSISTANTTOTOWNMANAGER, A written report was provided. There were no additional POLICE CHIEF. A written report was provided. There were no additional comments from staff and no PUBLIC WORKS. A written report was provided. There were no additional comments from staff and RECREATION AND TOURISM DIRECTOR. Director Shank stated that they have lost five employees to competitive jobs with higher pay and are struggling to attract desirable candidates for NEW BUSINESS - Mayor Plaster asked for a staff update for the U-1 Resolution. Clerk Morris stated that this resolution is for the addition of streets into our maintenance payment program with VDOT. She said the street has to up to constructed and up to state standards for a year before we can add iti into our system. Mayor Plaster asked for a motion to accept the resolution. Council member Bailey replied sO moved. Council member Leeth seconded the motion. The vote carried by a vote of 6-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; STERLING - AYE; RAYNES - AYE; KOHL - AYE;  questions or comments from Council members.  comments from staff and no questions or comments from Council members.  questions or comments from Council members. no questions or comments from Council members.  employment.  LEETH - AYE.  RESOLUTION 20230213-01  WHEREAS, due to construction of certain streets within the town limits of Grottoes, there is additional  street mileage which is eligible for maintenance payments as follows:    Collector/Local streets which meet the requirements of Section 33.1-41.1 oft the Code of Virginia that are eligible for maintenance payments totaling 0.60 lane miles are listed on VDOT form U-1 and shown in  yellow on the attached town map.  NOW THEREFORE BE IT RESOLVED THAT, the Town of Grottoes respectfully requests the Virginia Department of Transportation to make maintenance payments effective. July 1,2023  CLOSED SESSION- On motion by Council member Leeth, seconded by Council member Raynes, and carried by a vote of 6to 0, voting recorded as follows: JUSTIS - AYE; BAILEY -AYE; STERLING - AYE; LEETH - AYE; RAYNES - AYE; KOHL - AYE; the Council recessed the meeting from 7:18 p.m. to 7:26] p.m., for a closed meeting pursuant to Section 2.2-3711(A)5 of the Code of Virginia for the discussion concerning aj prospective business where no previous announcement has On motion by Council member Leeth, seconded by Council member Raynes, and carried by a vote of6 to0, voting recorded as follows: BAILEY - AYE; JUSTIS - AYE; STERLING - AYE; RAYNES - Mayor Plaster read the certification of the closed session - "to the best of your knowledge that only public business matters lawfully exempted from open meeting requirements under section 2.2-3711(A)5 of the Code of Virginia, as only such public business matters that were identified in the motion by which aclosed meeting were heard, discussed, or considered in the closed meeting". Clerk Morris took a roll call.J.Justis; SO certified, J. Bailey; SO certified, M. Sterling; SO certified, J. Plaster; sO certified, D. Council member Justis stated that we will be out of the state for a medical procedure during the March council meeting and would like toj participate electronically. Mayor Plaster asked council if anyone objected, no one objected, and Mr. Justis will be able to participate in the March meeting electronically.  been made of the business.  AYE; LEETH - AYE; KOHL - AYE; the Council returned to open session.  Raynes; SO certified, T. Leeth; sO certified, M. Kohl, SO certified.  Mayor Plaster declared the meeting adjourned at 7:29 p.m.  Mayor  Clerk    GROTTOES  Staff Report #1  LEVIRGINIA  MEMORANDUM TO: FROM: DATE:  Mayor and' Town Council Stefanie McAlister, Town Manager March 10, 2023  SUBJECT: Staff Report  1. Aspen Ave - Caverns Blvd Water Line Replacement  A request for proposals (RFP) for the constnucton/repacement of the water line along Aspen Ave near Caverns Blvd was released and bids were to be submitted by 2PM on February 28th. We received one bid by the deadline and one bid approximately 28 minutes late. The timely bid was submitted by Frank Loyd. He is known to be a responsible contractor with all required licensure, and he has familiarity with the town's water system. His price for the work was $34,580. Staffrecommends: that we proceed with contracting the services of] Mr. Loyd for the replacement of 1,082 feet of 8 inch water line along a portion of Aspen Avenue. This project will utilize a portion of the ARPA-SLFRF funds allocated by Council for water line replacement projects. Staff will begin working with the' Town's contracted engineer, Rob Mangrum, on the design, survey, engineering work, etc for this water line replacement project. An RFP will be compiled and released as necessary. The process will follow that done for the Aspen waterline replacement project, and we hope that the project will be consecutive, meaning that work will begin on this project as soon as the. Aspen line replacement is done. This project will include more line taps and bores and will involve a crossing of Dogwood Ave. This project will also utilize a portion of the ARPA-SLFRF funds  2. 7th Street Water Line Replacement  allocated by Council for water line replacement projects.  3. Fiscal Year 2023-2024 Budget Process  Staff is currently working to develop a draft budget for the upcoming fiscal year (FY23- 24). The draft will be provided to the finance committee in March for their review and feedback. The draft will then be presented to Council in April. A public hearing for the budget will be conducted in May and budget adoption will occur in June.  4. Grand Caverns Park Pool  Following council's action in February to "demolish the current pool and fill it in and maintain the concession stand",Ihave been planning how to move forward with this direction. Staff will be engaging contractors to determine how best to proceed and what  costs will be involved.    Staff Report #3  Treasurer's Staff Report March 2023 Audit  The FY19 audit was completed in February and all closing procedures have been successfully posted. All preparations for the FY20 audit have been completed and uploaded to the PB Mares system. We are waiting to hear back from PB Mares regarding when the firm will be able to begin the FY20 audit. Second notices were sent out for both personal property and real estate taxes in February. Monthly delinquent notices will be sent at the first of each month once interest has been accrued and posted to  Taxes  each account. Below is the FY23 budget to actual tax revenue as of2/28/2023.  Real Estate: $279,659.50 99% Collected Personal Property: $87,542.54 151% Collected Vehicle License Fee: $48,376.94 108% Collected Personal Property Tax Relief: $23,861.00 100% Collected  Health Insurance Renewal  Iti is time for the renewal of The Local Choice Health Benefits Program. The deadline for the Town to complete paperwork is April 1,2023. There was an increase of $70.00 per employee per month for the next budget year. We currently offer two tiers of coverage to our employees to choose from. One being Key Advantage Expanded which has a lower deductible and the other being Key Advantage 1000 which has al higher deductible. Open enrollment for employees will be held May 2 through May  16. Utility  SECOND NOTICES Billing date: Due date: Cut-off date:  2/7/2023 2/21/2023 25 2/23/2023 40 5 34 0 8  Number of notices printed 2/7/23: Number of notices emailed 2/7/23:  165+31 WHO MADE. ARRANGEMENTS  Number of accounts on cut-off list for non-payment: Number of accounts who requested an extension: Number of accounts cut-off for non-payment: Number of accounts still off from 10/26/22c cut-off Total number of new Water, Sewer, Trash applications processed during the month of February 2023:    AP Date:  February 2023 172 97 $155,369.64  Number of January invoices entered: Number of January checks printed: Total amount of January checks issued: Business License  Number of new business licenses issued in February 2023: 2 Number oft renewal appliçations received in February 2023: 0 Total amount of revenue received in February 2023:  $50.00    Staff Report #4  GROTTOES  1892 VIRGINIA  3/6/2023  Land Development Staff Report  March 2023  Zoning Permits issued (February 2023)  2023 total to date 117 Total Permits 2023' Total Dwellings 2 Single-Family OTownhouse units  41 Permits 1Single Family OTown houses 2F Fence 1Sign permit  Shady Creek = Currently, there is no building activity in the development. Developer must complete Forest Station - Construction continues on the first group of six townhouses. The development is B-2 Plan - 700 Dogwood Avenue Staffi is waiting for the site plan to be submitted. Once the 200 Augusta Avenue Construction on the remodel has begun and they are planning to have it  the left turn lane before construction can resume.  permitted for 331 total townhouses.  information is received staff will review it, and the process will proceed.  complete in April.  Aspen Avenue & 11th Street (R-7 zoning) Staff just received a site plan from the engineer and will be reviewing it for compliance before the plan can be sent to the planning commission. Once the planning commission reviews the plan and makes their recommendation the plan will then come to council for their consideration. The site shows that a six-unit apartment building is planned. This is aj permitted use 600 Augusta Avenue The Family Dollar Store is getting ready to start a 3,400 square foot expansion  in the R7 zoning district.  project.  Respectfully submitted: Tara Morris Assistant to Town Manager    Staff Report #5  Grottoes Police Department  Staff Report March 2023 Staffing. Chief Sergeant Officer Administrative Asst. patrol level. Staff Development  Authorized 1 4 1  Filled 4 1  Vacant 0 0 0 0  The police department is currently fully staffed and all officers are now operating on a solo  Ofc. J. Shipley satisfactorily completed Glock Armour school. He is certified by Glock Firearms toj perform routine maintenance and repair to the department-issued Glock Firearms. Ofc. B. Weaver satisfactorily completed Crisis Intervention training. The department is one step closer to having all officers C.I.T. certified, only one officer is left to attend the training. Having all all officers complete Crisis Intervention Traing is not a DCJS mandate, but is a department  goal.  Town Ordinance Violations:  The police department continues to make notifications to residents and property owners that violate Chapter 53 ofThe Town Code. So far 5 oft the residents or property owners that were notified in January 2023 have made corrective measures that have brought them into compliance. Others that were notified in. January and February of2 2023 and have shown signs of trying to  come into compliance. Officers continue to work with residents.  Respectfully submitted: Jason Sullivan Chief of Police.    eo  1o     Staff Report #6  March 2023  PUBLIC WORKS STAFF REPORT  Staffing  Authorized 1 1 1 6 1 2  Filled 1 1 1 6 1 1  Vacant 0 0 0 0 0 1  Public' Works Director Public Works Crew Leader Lead Maintenance Tech Maintenance/Utities Tech Wastewater Treatment Operator Part-Time Seasonal Laborer  As development takes place int town, iti isi important that we monitor issues of strain on our current water and: sewer infrastructure and other factors that can affect the overall "health" oft the system, such as the: age ofe existing lines and fittings, etc., maintenance of existing and futurel lines, amount of water usage and health department regulations, and other factors. Also, continued development in new areas oft town will mean more: roads that willl be brought into our system that will need to be maintained, plowed ofsnow, paved, etc. Maintaining sufficient staffing levels is critical and: should be evaluated  periodically. STREETS  The Streets Committee approved construction of21st Street to connect it from Dogwood Avenue to Cherry Avenue. Surveying has been completed. We are working with the adjacent property owner int the county who has cleared the trees. Grading work should  be able to begin following that, weather permitting.  WATER AND SEWER SepticTanks  Staffi is working a rotating schedule to get the septic tank pumping back on a consistent schedule. In the future, we will bej pumping businesses in town with higher sewer usage (i.e., restaurants and convenience stores) more frequently, once aj year, at a minimum. Currently there are 1,107 septic tanks in town. Besides working on a consistent rotating schedule of pumping, staff also pumps tanks as requested by citizens. Oft that total number of tanks, 335 (33%) have not been pumped in the last 10 years and are our priority. The EPA: suggests that septic tanks should be pumped every 5j years. Since our system is designed differently than at typical residential septic tank and drain field system, pumping should not bei necessary that frequently. However, staffi is working to    assure that all tanks are inspected at a minimum every 5-years, and al log citing the condition oft the tank is kept. Also, septic tankl lids that are plastic and getting brittle and replacing them with metal covers. Town staffi is also working on sewer manhole  inspections for any 1&1 issues. Wastewater Plant  Currently the WWTP operates at about 75% - 80% ofi its operating capacity. There isa need to begin planning for the dredging ofl Lagoon A. Over the years sludge accumulates in lagoons and: should be periodically removed. Our understanding is that this has not happened in Lagoon A. As sludge builds the capacity of the lagoon diminishes and makes the processing less tolerant ofinfiltration. There is much involved with al lagoon dredging project especially considering that this isa a clayl lined lagoon. Staff will continue to investigate how to move forward with this project. Mr. Wolverton does great work for the town ini running, complying, and maintaining the  WWTP. Water  Town staffin the coming months will bel busy getting quotes and plans to get some of the 2" water mains replaced. We are currently working on the projects listed in our waterline replacement plan to begin elimination of the biggest problem areas. Worki is underway on the Aspen Ave/Caverns Blvd. water line replacement. Since our water system is showing some unaccounted-for water loss, the Virginia Rural Water Association was contacted to see ifthey could offert the town assistance with finding any" "hidden" water leaks. Representatives came to town and conducted leak detection tests on waterl lines. They will be providing a report oft their finding to staff. We will share that report with Council's' Water and Sewer Committee. Staffi is replacing the water meters and setters to make reading meters more efficient and to update the setters to have backflow prevention. The staff is working with SLM Enterprises to install a totalizer ini the elevated tank to read the tank level. This will allow the pumps to cut on using tank level. They are currently cut on by line pressure which fluctuates andi isl hard to adjust. We will also be able to keep the tanks fuller. We will pressure wash andi repaint well house #1 when weather permits.  New construction  The Public' Works Department conducts inspections for all new water, sewer, and: street installations throughout town. As we alll know there isa al lotofconstruction: around town. The town staffi is always looking and trying toj plan on the water: and sewer service  increases. 2    Shady Creek Subdivision There is no new construction currently.  VEHICLE AND EQUIPMENT MAINTENANCE vehicles, including the police department. PARKS AND FACILITIES  The department supplies preventative maintenance for the Town'sequipment: and  Public works staff are working with Parks to get projects atl both locations done.  3    Fixed 2" water main Pumped septic tank Pumped septic tank Pumped septic tank Pumped septic tank Removed trees,brush  1.5 1.5  2/1/2023 Maintenance 2/1/2023 Homeowner 2/2/2023 Homeowner 2/2/2023 Homeowner 1402 Elm Ave. 2/3/2023 Maintenance 2/6/2023 Homeowner 703 5th. St. 2/6/2023 Homeowner 206 20th. St. 2/7/2023 Maintenance 2/7/2023 Homeowner 2/7/2023 Homeowner 2/7/2023 Homeowner 306 9TH.St. 2/7/2023 Maintenance 2/7/2023 Homeowner 600A 17th.St. 2/9/2023 Maintenance 5024th.St. 2/9/2023 Maintenance 903 Elm Ave. 2/9/2023 Maintenance /10/2023 Homeowner /10/2023 Maintenance /13/2023 Homeowner  Elm & 8th. 4766 Eastside Hwy. Garage  JP,DS,R,JS Water leak 2" main  Water 2/1/2023 Hrs Sewer 2/2/2023 2Hr: Sewer 2/2/2023 2Hr: Sewer 2/6/2023 2Hr: Sewer 2/6/2023 2Hr: Streets 2/7/2023 Hrs  206 3rd.St. JP,DS,LR,JS Replace culvert Replaced culvert Streets 2/1/2023 Hrs  JP,JS GC,LK AJ,TB JP,JS JP,JS DS,LR,BK JS,JP JS,JP JS,JP DS,LR,BK JP,JS BK,JP,JS BK,JS JP,BK,JS TB,LK TB JP,JS DS,LR LR,BK JS,JP BK,LR JS,JP JS,JP TB,GC,LK JP,JS JP,JS DS,LR,BK  Pump septic tank Pump septic tank Replace mirror Pump septic tank Pump septic tank Remove trees,brush Add gravel at driveway Add gravel at driveway Add gravel at driveway Remove trees,Drush Pump septic tank Replace meter setter Pump septic tank Pump septic tank Pump septic tank Pump septic tank Replace meter lid Pump septic tank Replace lights with led Remove leaning tree Pump septic tank Pump septic tank Install sleeve under rd. Install push wall/center  Replaced mirror Streets 2/3/2023 1/2H  10  15th. St. 302 9th.St. 3049th.St. Corner of Park Ave.  Added gravel Streets 2/7/2023 1/2H Added gravel Streets 2/7/2023 1/2H Added gravel Streets 2/7/2023 1/2H  Removed trees,brush Pumped septic tank Replace everything Pumped septic tank Pumped septic tank Pumped septic tank Pumped septic tank Replaced meter lid Pumped septic tank  Streets 2/7/2023 8Hn Sewer 2/7/2023 2Hr Water 2/9/2023 6Hr Sewer 2/9/2023 2Hr Sewer 2/10/2023 2Hr: Sewer 2/13/2023 2Hr: Sewer 2/14/2023 2Hr Water 2/15/2023 1Hr Sewer 2/16/2023 2Hr  Garage 102 3rd.St. Town Hall 6064th.St.  Change oil #12 Changed oil #12 Streets 2/9/2023 1Hr Install plywood Installed plywood Admin. 2/10/2023 6Hr:  /14/2023 Homeowner 4078th.St. /15/2023 Maintenance 1131 Stanley /15/2023 Maintenance /16/2023 Scheduled /16/2023 Maintenance /21/2023 Maintenance /21/2023 Maintenance  504 5th.St. 20514th.St. WWTP Town Hall Caverns  Finish putting straw Finished straw Water 2/15/2023 5Hr Install tarp exhaust Installed tarp Sewer 2/16/2023 1H:  Replaced lights Admin. 2/21/2023 2Hrs Removed tree Parks 2/21/2023 Hrs  3.5  Pumped septic tank Pumped septic tank  /21/2023 Maintenance 5056th.St. /21/2023 Maintenance 806 Gum Ave. /21/2023 Maintenance Kellow Ave.  Sewer 2/21/2023 2Hr Sewer 2/21/2023 2Hr:  Installed sleeve Water 2/21/2023 8Hr installed walls Streets 2/22/2023 8Hr  /22/2023 Maintenance New pole barn TB,JP,BK,LR  4    /23/2023 Maintenance Grand Caverns TB,GC,LK Cut 21 trees down  Cutt trees Pumped septic tank Pumped septic tank Pumped septic tank Pumped septic tank  Parks 2/23/2023 8Hr: Sewer 2/23/2023 2Hr: Sewer 2/26/2023 2Hr: Sewer 2/27/2023 2Hr Sewer 2/28/2023 2Hr  1003 Dogwood Ave. 1079th.St. Garage 21st.St.  /23/2023 Homeowner /26/2023 Homeowner 127/2023 Maintenance 127/2023 Maintenance /28/2023 Homeowner 206 19th.St. /28/2023 Maintenance /28/2023 Maintenance 1302 Riverside  JP,JS JS,LR TB,JP JS,JP BK,JP BK,JP  Pump septic tank Pump septic tank Pump septic tank Replace hoses on cut Pump septic tank Clean Brush up Replace septic lid  Replaced hoses Streets 2/27/2023 2Hr Cleaned up Streets 2/28/2023 2Hr Replaced lid Sewer 2/28/2023 1Hr  5    Staff Report #7  Parks & Tourism Staff Report  February 2023 Staffing: Parks &' Tourism Director Parks & Tourism Assistant Director Parks Coordinator Tour Guide Revenue: report.  Authorized I 1 21  Filled 1 1 9  Vacant 0 0 0 12  Parks & Tourism has generated $37,269.68 in revenue for the month of February making it the highest grossing February ever. To compare with previous years please reference the charts at the end oft this  Grand Caverns Park/John E. Painter Park:  1. Staffing:  The Parks Department is still struggling to attract desirable candidates which isi inevitably a reflection of the current economic strains and competing job opportunities with higher pay. We have only filled two positions since thej job posting on September 15, alternatively, we' ve lost six  employees, five to competing. jobs with higher pay, within that same time.  Respectfully submitted, Austin Shank Parks & Tourism Director    Revenue per Month by Fiscal Year  2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 91,217.55 114,666.02 109,906.75 109,049.62 96,790.05 83,045.02 121,183.39 126,333.08 78,485.00 82,400.00 90,052.60 86,369.02 75,955.14 73,099.04 90,498.86 95,857.62 38,486.33 53,621.00 47,728.97 44,111.49 48,171.93 45,446.76 55,187.46 71,849.43 13,182.19 15,989.60 16,933.85 20,391.97 18,631.61 18,618.06 17,038.43 29,243.19 42,066.00 35,916.00 46,890.09 33,851.06 19,130.58 28,944.34 44,157.10 77,142.33 77,932.89 89,339.00 68,952.85 29,959.89 93,205.09 90,247.33  July August October January March April May June  September 39,103.40 40,864.00 46,500.01 42,753.13 39,037.34 45,294.81 49,867.95 53,129.49 November 26,563.31 29,960.14 35,864.01 31,040.05 35,719.21 28,575.92 45,122.38 45,510.93 December 24,887.29 19,065.81 25,078.17 26,501.92 28,439.56 15,788.80 43,131.17 39,826.13 February 20,357.17 19,589.22 24,394.21 22,570.37 25,357.98 16,009.96 27,089.55 37,269.68  38,050.00 56,393.64 59,677.04 65,301.31 54,530.00 45,428.42 62,606.36 58,972.15  777.78 55,284.51 66,405.33 50.60 48,287.55 53,997.59  Total 544,070.57 591,826.74 654,971.06 609,864.94 416,466.11 551,599.86 703,926.54 499,029.55  140,000.00 120,000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 0.00 20,000.00  July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June  2016 2017 2018 2019 2020 2021 2022 2023  Total Revenue  800,000.00 600,000.00 544,070.57 400,000.00 200,000.00 0.00  703,926.54  591,826.74 654,971.06 609,864.94  551,599.86  499,029.55  416,466.11  TTil  2016  2017  2018  2019  2020  2021  2022  2023