TOWN OF GROTTOES GROTTOES TOWN HALL April 10, 2023 5:30 P.M.  TOWN COUNCIL WORKSESSION AGENDA  CALL1 TO ORDER - MAYOR PLASTER  1. Budget Review 2. B-2Zoning Request 3. Funds for HVAC Repair 4. GCP Internet Infrastructure Phase II cave internet and emergency phone service  5. Other Business    TOWN OF GROTTOES  GROTTOES7  PVIRGINIE3  MEMORANDUM: TO: FROM: DATE:  TOWN COUNCIL TOWN MANAGER APRIL: 3, 2023  SUBJECT: PROPOSED FY2024 BUDGET  Executive Summary  Enclosed is the proposed Fiscal Year 2023-2024 budget for the Town totaling $4,234,602. The proposal includes all recommended personnel, operational, capital and debt serviçe expenses. The budget is balanced in accordance with state law. The budget as recommended reflects the Town's commitment to provide quality services, while understanding the impact of the cost of such services on the Town's residents and the business community. The proposed budget presents a 26% decrease over thel FY23  budget.  Revenues  General Fund  Real Property' Taxes. The recommended budget does not include an increase ine either the real estate or Personal Property Taxes. Due to personal property assessment values increasing, revenues inl PP taxes were up about 50% in fiscal year 2023. We expect to bring in the same amount of personal property Other Local Taxes and Fees. There are no changes in rates proposed in the areas of other local taxes and fees, such as sales tax, meals tax, business licenses, and other like fees and charges. Iti is important for the town toj promote business growth so revenues in these categories can increase and provide a revenue stream to support infrastructure improvements, quality services to our citizens, appropriate staffing levels tos support excellence ins service and to allow us to provide for and improve the overall quality of life here Regarding land development fees, the budget proposal includes clarification on land use plans by adding line items for Residential and Commercial site plan applications and reviews and preliminary and final subdivision plat reviews. This inclusion covers staff members' time required to review the plan amendment, and to assist with advertising costs if readvertising is necessary.  personal property tax rates.  revenue in the fiscal year 2024.  int town. A thriving local economy is essential for sustaining the town.  FY24 Proposed Budget Summary  1    State Funds. The Town has not received final estimates from the Commonwealth regarding actions taken during the most recent General Assembly session. Final estimates are not expected until late May.  The budget reflects the best estimate currently.  Federal Funds. No federal funds are expected to be received this fiscal year.  Over fiscal years 2022 and 2023 the Town received $2.2 million in federal American Rescue Plan. Act, State and Local Fiscal Recovery Funds. The funds were allocated into the general fund, water fund, sewer fund and parks and facilities fund. Aj portion of those funds have been expended. The Town has until  December 31, 2026, to expend all funds.  Other Funds  Water, Sewer and Trash Collection Fees. Since the water and sewer rates increased 3% last year there is no suggested increase in this year's budget proposal. The senior citizen discount increase will remain at $2.35 pers service. Additionally, although fees may need to incrementally increase to help support the overall cost of maintaining the infrastructure, there is no suggested increase in water and sewer connection fees this fiscal year. Our forecasted number of connections for the coming year is set at 25 based on current growth trends in town. Therefore, we are projected to bring in signifiçantly less in Due to a sizable rate increase in refuse service by our contracted provider Waste Management, there is a need to increase the trash collection fee. The new two-month rate to cover the collection service and all landfill fees will be $36.50. This represents and $3.50 per month increase over the current rate. Parks Fund. With annual visitation of 70-75 thousand people, the parks fund continues to see growth due to month-over-month increases in admission sales. This year's proposed budget includes, generally, a $2 per admission type increase in the various classes of entrance fees for cave admission and an increase of $10 per admission to our "adventurous" tour offerings. We also propose increasing shelter rentals by $5 per day. We anticipate no reduction in admission or rentals from these increases. The additional revenue from these streams will allow us to continue to have funds to invest in the parks and facilities, and the offerings they provide to our guests and citizens. Staff did an analysis of the fees charged by other cavesi in the region to make sure that these increases are consistent and will not cause an issue froma a competitiveness basis. Grand Caverns continues to have the most affordable rates in almost every  revenue from these streams in FY24 than we didi inl FY23.  category.  Expenditures  General Comments  As you review the budget you will note that there are: increases overall in materials, supplies, gas/diesel, equipment costs and electricity. This is mainly due to the current economic environment and the difficulty with supply of products as well as energy rate increases. Therefore, more money will need to be expended Personnel. Reflected in this year's 's proposed budget is an emphasis on staffing structure, position descriptions, and compensation. The goal is to clearly define work responsibilities and to create career path possibilities within' Town employment, also, to retain and recruit a skilled, knowledgeable workforce, raising wages is necessary. As the town continues to grow assuring, we have a skilled, dedicated, and fairly compensated staffi is important as is assuring positions with similar responsibilities  tor maintain the provision of government services generally.  FY24 Proposed Budget Summary  2    are on an even footing with one another. For example, a position that deals with accounting and payment ofinvoices should not necessarily have a wage that far exceeds aj position that has responsibility for managing al business function within the town and supervises several employees. Therefore, iti is important to restructure staffing in many departments, to refine most position descriptions, and to create a comparable and just salary/wage structure. Also, keep in mind that the Consumer Price Index has 2022 inflation at a rate of 6.5%. Individual position salary adjustments were made with the base rate increase Additional positions proposed in the public works department include an Assistant Director tol have management staff in place to allow dedicated time to work on the larger Town infrastructure projects taking place or planned fori in the future. Also proposed is aj part-time WWTP Technician. The plant is currently operated by one full-time employee. A pay rate adjustment of $2.50 per hour for the Public Int thel Parks and Tourism department significant staffing structure and salary/wage adjustments are warranted. Town staff has been working on restructuring the department and creating aj professional, educational, and self-sufficient staff of Park Rangers, who will in the future also maintain the parks. This will free up two technicians to transition back to Public Works on a full-time basis to assist with the infrastructure work including pumping and maintenance of septic tanks. Therefore, the pay structure for the park rangers is more than the minimum wage structure of the traditional tour guide position. Salary and wage increases by department/fund are outlined in the table below. The FY24 proposed increase in salaries and wages, including new positions, is $117,015.95 or 7.4 % over FY23 salaries and  being 5%.  Works Technicians is proposed.  wages. Administration Public Works Police Streets Water Sewer Parks  Department/Fund Total Salary and Wages  $135,682.12 $31,532.41 $393,799.77 $231,717.17 $149,589.72 $261,307.56 $443,530.64  Regarding fringe benefits, the Town' s health insurance premiums increased for the coming year by $70 per employee per month. Beginning this fiscal year, iti is proposed, and the finance committee has agreed, that a 60/40 employee/employer. rate split be offered to employees who opt-in to dual or family insurance Operations. There are no significant changes in the Administration budget. Aside from salaries, wages and benefits, sizable expenditures will come out of professional services, and service contracts. This will allow the town to work with a consultant on planning projects (comprehensive, economic, financial, etc. Under service contracts we will continue our operations including equipment and software service. Donations is a significant line item as the town continues to contribute to the GVFD, GRS, and other organizations. As Council continues to work to bring special events to town for the citizens an increase in In the Public Works function (departments include Public Works, Street Maintenance, Water, and Sewer), funding is included to maintain operations and services to the town. There is an expense included this  plans. No other fringe benefit will change this year.  special events to $20,000 has been recommended for this year.  FY24 Proposed Budget Summary  3    year to replace the meters at each of the Town' 's wells. This will assure accurate monitoring of water usage. This will allow for a separation of materials and salt/chemicals from equipment and autos as well as needing more space to keep all items out of the weather and to keep our property looking orderly. Therei is approximately $141,000 budgeted for paving of streets and sidewalk maintenance in the coming year. Carry-over funds from previous years will also be included inj paving/street maintenance, giving the town approximately $250,000 toward paving our streets. Staffi is currently working with the contractor to In the Police Department, the focus for the coming year continues to be to upgrading and maintaining equipment and computers, and to ensure that the Town can provide at fully staffed department with uniforms and safety equipment. Funding to cover these expenses as well as to continue with the payment oft body camera equipment and tasers and the supporting software, is requested. Also included is continued funding for the Lexipol on-line policy software, with an emphasis on training to ensure officers Water & Sewer Funds. Due to the current economic situation in the country, we. have increased the budget lines for supplies, materials, chemiçals and repairs by approximately double last year's amounts. Other expenses include typical water and sewer line maintenance and repair items. From the sewer fund staff plans to put inj place an inflow meter and manhole at the waste water treatment plant. This meter will allow plant operations to be more efficient as staff will know the amount of inflow into the plant and can Parks Fund. Expenses in this fund will focus on improvements to grounds and facilities in both parks, and to assure professional staff is inj place. These assurances will allow the department to continue to see improved revenue streams. Staff will also continue to work with the Parks Committee to prioritize for Council the capital projects included in the parks plan. This plan is comprehensive and there are many  determine and prioritize the streets to be paved.  are kept up to date on the most reçent legislative changes and court rulings.  gauge treatment oft the sewage more effectively.  considerations for the Committee and Council.  FY24 Proposed Budget Summary  4    TOWN OF GROTTOES TAX & FEE SCHEDULE  Proposed FY24 FY24  TAXES: Real Estate Tax Personal Property" Tax Machinery and Tools' Tax Farm Machinery' Tax Mobile Home Tax Communication Tax Utility Tax Bank Stock" Tax  Additional Fees and/or Notes  $0.10 Per $100.00 assessed value $0.38 Per $100.00 assessed value $0.38 Per $100.00 assessed value $0.38 Per $100.00 assessed value $0.10Per $100.00 assessed value Set by State Code 58.1-622 Set by State Code 58.1-2900  80%] On Net Capital ofthe State Rate of the Franchise Tax  Motor Vehicle Licensing Fee (Automobiles) Motor Vehicle Licensing Fee (Motorcycles) Motor Vehicle Licensing Fee (Trailers Under 1,500 Ibs.) Motor Vehicle Licensing Fee (Trailers Over 1,500 Ibs.) Golf Cart /UTV Registration Meals' Tax Cigarette Tax Transient Occupancy' Tax Business License/ Occupation Tax: Solicitors Bill Posters Carnivals/Circuses Animal Shows Coin-Operated Machines or Devices  $20.00 $7.50 $6.50 $15.00 $25.00 $0.20 Per Pack $25.00 $30.00 $100.00 Per Day  5% based on gross receipts for prepared meals 2% On the amount paid for short term rental  $10.00 Per Machine(Not to Exceed $200 Annually) $0.12 Per $100.00 of Gross Receipts $0.12 Per $100 of Gross Receipts (Minimum $25) (Based on $25,000 or Greater Project) $0.30 Per $100.00 of Gross Receipts  Contractors Services Fortune Tellers Peddlers Retail Merchants  Financial, Real Estate, & Other, Professional  $100.00] Per Week $500.00  Repair, Personal, &1 Business Services Direct Sellers (for sales exceeding $4,000) Telephone and' Telegraph Companies Water, Heat, Light & Power Companies Wholesale Merchants Hobby Horses/ Merry-Go-Rounds Shooting Galleries Photographer (w/no place of business) Retail Sellers of Alcoholic Beverages Junk Dealers  $0.20 Per $100 of Gross Receipts (Minimum $25) $0.12 Per $100 of Gross Receipts (Minimum $50) $0.20 Per $100 of Retail Sales, OR $0.05/Per $100 of Wholesale Sales; whichever is applicable 0.50%of Gross Receipts 0.50% of Gross Receipts $0.05 Per $100 of Purchases (Minimum $25) $30.00 $30.00 $10.00  $10.00! In addition to Retail Merchant Taxation $50.00For license for transacting business; +$25.00For doing business at premise other than listed on the  license $ 50.00 Per Day  Itinerant (Precious Metals/Gems) Dealer Taxicab Driver's License  $0.50Each Application Form;  +$5.00! Each Fingerprinting by the Police Department; +$5.00For Making of Photographs by the Police Dept;    +$1.50For Each License Issued; +$1.00 For Each License Renewal $0.25Per-Page $125Per-Page $30.00 $10.00 $20.00 $100.00 $50.00 $25.00 $50.00 $25.00 $20.00 $20.00 $30.00  ADMINISTRATIVE FEE SCHEDULE:  Cepies- Faesimile Return Check Fee Hard Copy of Large Town Map Hard Copy of Zoning Ordinance Parking' Tickets: Handicapped Zone Fire Lane No Valid Inspection Fire Hydrant No Valid Plates/License No Parking Zone/Painted Curb Blocking stabishment/Driveway DMV Processing Administrative Fee ZONING/PLANNING FEE SCHEDULE: Zoning Permit Conditional/Special Use Application Variance Application Rezoning Site Plan Application & Reivew Residential Commercial Subdivision Plat Preliminary Final  $2.50 Per $1,000 of Value (Minimum $30.00) $200.00 (Plus Cost of Zoning Permit) $250.00 (Before BZA) $250.00 plus $10 per lot $250.00 Plus $10 per unit, if applicable $250.00 Plus $10j per 1/4 acre 250,0Pssi@peramikfapplieable $250.00] Plus $10 per lot $150.00 $100.00 $100.00 $250.00  PelmiayamAppleaionPseesinge  Lot Line Adjustment (Deed Exception) Approved Plan Amendment or Revision Comprehensive Plan Amendment FACILITY FEE SCHEDULE: Community Room Mountain View Park:, Small Shelter Large Shelter Shifflett Field Light Usage Grand Caverns Park: Shelter #1 Shelter #2 Shelter #3 Shelter #4 Shelter #5 Miniature Golf Grand Caverns: Regular Adult Admission Regular Child Admission Grottoes Resident Rate Grottoes Resident Child Rate Senior Citizen Rate  $150.00 Per Day (Includes $50.00 Refundable Deposit)  $40.00 Per Day $5 increase $50.00 Per Day $5i increase $75.00 Per Day $5 increase $90.00 Per Day $5 increase $75.00 Per Day $5 increase $75.00 Per Day $5 increase $60.00 Per Day $5i increase $3.00 Ist Game ($2.00 each game after) $ 25.00 $2 increase $ 10.50 $2 increase $ 23.50 age 60+ $2 increase  $10.00 Per Hour (Excludes RCBL and GCLL Teams)  $ 13.50 Ages 3-12 (Ages 2 & Under. Not Allowed) $2 increase $ 13.50 Proof of Residency Required $2 increase    AAA Adult Rate AAA Child Rate Military/Public Servant Adult Rate Military/Public Servant Child Rate AARP Member Rate Rock Bottom Tour Rock Bottom' Tour student Grottoes Crawl Tour The Gauntlet Tour Grand Caverns Rental: First 2 hours Additional per hour charge: Weddings in the Cave: Rental Fee Rental Fee Rental Fee Tipl Fee Pool Admissions: Daily-Admissiens ReetDatyAdmisien Gremp-Chid-Rate-ex-Dayeares) ResidentPamilyPass Ne-Resaetmyas AddiHiema-FaHiVy-MemberlerPass idividmal-Resident Pass aMdeRetw 40-Visit-Pass Pol-Pary-Remial-Pe Public Works Labor Charges: Mowing Fees Removal of] Junk Trash Collection: Regular Rate Additional Trash Can Water & Sewer Fund: Water Account Deposit Sewer Account Deposit Service Reconnection Fee (Regular Hours) Service Reconnection Fee (After Hours) WATER RATES: Base Rate (Based on 2,000 Gallons of Usage) Rate per 1,000 Gallons of Consumption Standpipe Fees Senior Citizen Reduction Meter Testing SEWER RATES:  $ 22.50Card Required $2 increase $ 12.50 $1 increase $ 13.50 $2 increase $ 22.50 Card Required $2 increase $ 65.00 $10 increase $ 55.00 $10 increase $ 80.00 $10 increase 120.00 $10 increase $500.00 (Minimum Charge) $100.00 $1,500.00 Package' #1 $2,500.00 Package #2 $3,500.00 Package #3  $ 22.50 Proper ID Required (Fire, Police, & Rescue) $2 increase  $50.00 Per Tour Guide (1 Guide per 25 Persons) $5-00/Pe-Pay-Ages2amdUmder-Phee) 4-09PeofeFResideney-Reguired BA9ercHM/FerPayGwpsliBeMwe) oafd-syeuinifmiret, ay4O  $225.0Ramilyef4) $30.00! $100.00 $35.00  $160.00 50-PersOn-MANaely $100.00 Per Hour (Minimum $100.00) $60.00 Per Hour (Minimum $50.00) $1.50 Per month charge  $36.50Bi-Monthly per customer (was 29.50; WM Rate Increase)  $75.00 $75.00 $35.00 $70.00 $21.36 Bi-Monthly $2.08Bi-Monthly $2.25 Bi-Monthly $5.00 $49.21 Bi-Monthly $3.88 Bi-Monthly $2.25 Bi-Monthly  $13.20 Per Load (Plus Base Water Rate)  Base Rate (Based on 2,000 Gallons of Usage) Rate per 1,000 Gallons of Consumption Senior Citizen Reduction Septic' Tank Pumping WATER CONNECTION FEE:  $300.00 Per Pumping (If Not on Municipal System)    Residential Commercial SEWER CONNECTION FEE: Residential Commercial ONLINE PAYMENT: FEE: Transaction fee Online Convience fee  $4,500 $4,500 $4,500 $4,500 2.5%+  $0.30 Per transaction (E-checks $1.50 flat) $1.00 Additional to transaction fee per Online Transaction    REVENUES  FY21-22 Proposed $286,000 $514,200 $71,040 $765,415 $- $- $1,636,655 $336,200 $571,900 $721,575 $186,354 $-  FY21-22  FY21-22 FY22-23 Amended Approved Proposed $286,000 $344,538 $ 375,108 $514,200 $589,000 $ 632,500 $71,040 $73,940 $ 49,250 $765,415 $791,197 $ 839,161  FY23-24 Budget  Budget Amendments Budget  Budget  General Fund Property Taxes Other Local Taxes Other Local Revenue State Revenue Federal Revenue Use of Reserve Total General Fund Water Fund Sewer Fund Parks Fund Refuse Fund Total Revenues  $410,209 $410,209 $410,209 $ $410,209 $2,046,864 $2,208,884 $ 1,896,019 $500,000 $836,200 $1,103,069 $ 419,800 $20,000 $591,900 $865,769 $ 757,750 $200,000 $921,575 $1,039,528 $ 879,341  $-  $186,354 $212,860 $ 281,692  $3,452,684 $1,130,209 $4,582,893 $5,430,110 $ 4,234,602  EXPENDITURES  FY21-22 Proposed $380,133 $33,110 $- $8,500 $- $617,712 $- $597,200 $- $1,636,655 $336,200 $571,900 $721,575 $186,354 $-  FY21-22  FY21-22 FY22-23 Amended Approved Proposed  FY23-24 Budget  Budget Amendments Budget  Budget  General Fund Administration Public Works Street Lights Police Street Maintenance Total General Fund Water Fund Sewer Fund Parks Fund Refuse Fund Total Expenditures  $410,209 $790,342 $836,806 $ 491,340  $33,110 $36,534 $ 44,583 $617,712 $708,421 $ 688,163 $597,200 $618,623 $ 660,017  $8,500  $8,500 $ 11,915  $410,209 $2,046,864 $2,208,883 $ 1,896,019 $500,000 $836,200 $1,103,069 $ 419,800 $20,000 $591,900 $865,769 $ 757,750 $200,000 $921,575 $1,039,528 $ 879,341  $186,354 $212,860 $ 281,692  $3,452,684 $1,130,209 $4,582,893 $5,430,110 $ 4,234,602    TOWN OF GROTTOES TOWN COUNCIL MEETING AGENDA AT GROTTOES VOLUNTEER FIRE DEPARTMENT 109 3RD STREET,GROTTOES, VA 24441  APRIL 10, 2023 7:00 P.M.  CALL TOORDER - MAYOR PLASTER CALLING OF THE ROLL. BY THE CLERK  WELCOME CITIZENS 1. Special Presentation  APPROVAL OF MINUTES - MEETING OF MARCH 13, 2023 PRESENTATION OF PETITIONS AND CLAIMS (PUBLIC COMMENT)  REPORTS OF THE: STANDING COMMITTEES: Finance - Council member Raynes, Chair 1. Approval of Financial Reports  Water and Sewer - Council member Bailey, Chair  Ordinance, Health, and Property = Council member Kohl, Chair Streets and Street Lights - Council member Justis, Chair  Parks, Recreation and Public Facilities - Council member Sterling, Chair  Special Events - Council member Leeth, Chair  Personnel, Fire and Police Protection - Mayor Plaster, Chair  STAFF REPORTS: Town Manager Town Attorney Treasurer  Assistant to Town Manager Chief ofl Police    Public Works Director Parks and Tourism Director  NEW BUSINESS OLDI BUSINESS ADJOURN  1. B-2Zoning Request - Pavilion    March 13, 2023  A regular session of the Town Council of the Town of Grottoes was held on Monday, March 13, 2023,  at 7:00 p.m. at the Grottoes Town Hall, Grottoes, Virginia.  CALL TO ORDER  Mayor Plaster called the regular session of March 13, 2023, of the Grottoes Town Council to order at Mayor Plaster said we would need a motion to approve for Council member. Justis toj participate by phone. Council member Bailey replied sO moved. Council member Leeth seconded the motion. The vote was recorded as follows 5-0: BAILEY - AYE; STERLING-/ AYE; RAYNES - AYE; KOHL -4 AYE, ATTENDANCE: Council Members present: Joshua Bailey, Mark Sterling, Mayor Jo Plaster, David Raynes, Jim Leeth, and Michael Kohl. Council member Jim Justis participated by phone. Other Town Officials present: Attorney Nathan Miller, Town Manager Stefanie McAlister, Clerk Tara Morris, and Police Chief. Jason Sullivan. Parks Director Austin Shank arrived at 7:12 p.m. Absent:  7:01 p.m. Mayor Plaster asked for a roll call.  LEETH - AYE.  Treasurer Rhonda Danner and Public Works Director AJ Hummel.  APPROVAL OF MINUTES  On motion by Council member Raynes, seconded by Council member Leeth, and carried by a vote of 6- 0, voting recorded as follows: JUSTIS- AYE; BAILEY - AYE; STERLING-A AYE; RAYNES - AYE; KOHL - AYE, LEETH - AYE; the Council approved the minutes of the February 13, 2023 meetings as On motion by Council member Raynes, seconded by Council member Leeth, and carried by a vote of 6- 0,V voting recorded as follows: JUSTIS-/ AYE; BAILEY: - AYE; STERLING- - AYE; RAYNES- - AYE; KOHL - AYE, LEETH - AYE; the Council approved the minutes of the February 7, 2023 workshop  presented.  meeting as presented.  PRESENTATION OF PETITIONS AND CLAIMS (public comment)  Scott Sacra addressed the Council with a concern about the solid boxes Mr. Chittum brought up at the last meeting. He said reading the minutes there seems to be some ARPA money that could go into hiring ac contracting company to come in and assist with pumping these tanks out. Mr. Sacra said he knows that public works is behind on servicing these tanks and if we don'tmaintain them now, they will eventually Melissa Mays addressed the Council asking if they had approved for chickens to be allowed in the town. She said she is asking this because there is house on gth Street that has chickens, and she didn't remember Chapter 48 being changed. Mayor Plaster stated that the ordinance has not changed.  cost the town more.    Eddie Chittum addressed the Council asking about the school board elections. He said our children go to school in district 2 and the' Town of Grottoes votes for district 3. He wanted to know if the Grottoes  citizens were going to be able to vote for district 2. REPORTS OF STANDING COMMMITTEE:  FINANCE - Council member Raynes made a motion, seconded by Council member Leeth, and carried by a vote of 6-0, voting recorded as follows: JUSTIS - AYE; BAILEY: - AYE; STERLING-A AYE; RAYNES - AYE; KOHL-A AYE; LEETH - AYE, to approve the financial reports for the month of  February.  WATER AND SEWER - no report  ORDINANCE, HEALTH, AND PROPERTY = no report STREET AND STREET LIGHTS - no report  PARKS, RECREATION AND PUBLIC: FACILITIES - Mayor Plaster said she attended the Grottoes Community Little League meeting and is asking for a member of council to serve as the liaison. Council member Bailey volunteered to serve at the liaison for the Little League. Council  member Justis agreed to fill in when needed. SPECIAL EVENTS - no report  PERSONNEL, FIRE ANDI POLICE PROTECTION-  STAFF REPORTS  TOWN MANAGER. Manager McAlister said the bid opening for the Aspen Avenue waterline replacement was held on February 28, 2023 at 2:00 p.m. She said we: received one bid by the deadline and one bid was received late. She said the timely bid was submitted by Frank Loyd and that he is known to be a responsible contractor with all licensures. She said hei is familiar with the town's water system. Manager McAlister said his bid came in $34,580.00 and recommends we proceed with contracting Mr. Loyd'sservices for the Aspen Avenue water line replacement project. On a motion by Council member Bailey, seconded by Council member Leeth, and carried by a vote of 6-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; STERLING - AYE; RAYNES - AYE; KOHL 4 AYE, LEETH - AYE; to contract Mr. Loyd for the Aspen Avenue waterline replacement project. ATTORNEY. Attorney Miller reminded the council that the call-in option is only allowed twice a year TREASURER. Manager McAlister pointed out from the Treasurer's: staff report that the FY19 audit is complete. She said we are still waiting to hear from the Town's auditors PB Mares when FY20 audit ASSSTANTTOTOWN MANAGER. A written report was provided. There were no additional  for each council member.  will start.  comments from staff and no questions or comments from Council members.    POLICE CHIEF. A written report was provided. There were no additional comments from staff and no PUBLIC WORKS. Manager McAlister said there is a lot of information included in the staff report and RECREATION ANDTOURISM DIRECTOR. Director Shank apologized for his tardiness and said he just wanted to inform the council that the Blue Ridge Heritage Project will be holding a groundbreaking ceremony at Grand Caverns Park on Saturday, March 25, 2023 at 11:00 and invited all to come. NEW BUSINESS - Mayor Plaster stated in the past couple years the council has donated their council salary to cover the cost of the Senior Banners/Signs. She said she is trying to get an early start this year and wanted to see ift the council wants to proceed with sponsoring this recognition for our Senior Class of2023. Mayor Plaster said she would need a motion toj proceed. Council member Leeth replied SO moved, seconded by Council member Bailey, and carried by a vote of 6-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; STERLING - AYE; RAYNES - AYE; KOHL - AYE; LEETH = Mayor Plaster said she has talked with Caleb Bailey who will now be coordinating the Friday Night Bluegrass in the Park. She said that Caleb would like to rename the concert series to honor Mr. Roger Randall for all he has done to bring this series to town. Mayor Plaster said Caleb would like to come to next month' 's meeting to recognize Mr. Roger Randall. She said in the past the town has sponsored the event with a $1,500.00 donation and asked Council ift they wanted to do that again and if SO suggested to present it that night. Council member Leeth made. a motion to donate $1,500.00 to the Friday Night Bluegrass series. Council member Sterling seconded the motion. The vote was recorded 5-0-1 voting recorded as follows: JUSTIS - AYE; BAILEY - ABSTAIN; STERLING - AYE; RAYNES - AYE; Mayor Plaster stated that in the Town Manager's staff report she stated that she is working on quotes for the demolition of the pool. She said once the quotes are obtained, they will be brought to the Council for  questions or comments from Council members.  asked the council to read it over.  AYE.  KOHL - AYE, LEETH - AYE.  directions on how to proceed.  Mayor Plaster declared the meeting adjourned at 7:23 p.m.  Mayor  Clerk    #1  Treasurer's March 2023  Finance  Report  Revenues Water Sales Sewer Sales Trash Sales Utility Penalty Standpipe Real Estate Taxes Personal Property Vehicle License Fee Tax Penalty & Interest Business License Cell Tower Cigarette Tax Fines & Costs Golf Cart Decals House Bill 599 Fire Program Communication Tax Consumption Tax Utility Tax Meals Tax Rent Sales' Tax Transient Tax Zoning Permit GC Admissions GC Giftshop Sales GCI Mini Golf Sales GC: Shelter Rentals GCI Donation  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  21,736.71 44,161.93 16,635.11 105.00 243.84 2,614.52 4,009.44 3,393.93 683.03 5,470.96 1,495.00 6,000.00 1,216.11 125.00 15,766.00 15,000.00 1,955.70 728.88 2,885.69 13,951.95 150.00 17,225.98 110.73 682.50 1,469.92 40,447.27 7,973.91 33.00 3,670.14 100.00 230,042.25  John Painter Park Shelter Rentals    Treasurer's Report March 2023  Disbursements Accounts Payable Payroll Council Salary 3rd Quarter Federal Payroll Taxes Federal Payroll Taxes State Payroll Taxes State Payroll Taxes Anthem Aflac Intuit' Transfer Fee Merchant Bank Fee Town Visa Credit Cards Virginia Retirement System  $ $ $ $ $ $ $ $ $ $ $ $ $ $  200,926.03 79,711.25 1,950.00 11,717.62 11,592.27 1,684.00 1,659.00 21,123.00 1,450.67 163.95 28.02 5,234.85 17,374.54 354,615.20  Highway FY22 Carry-Over July - January Expenses 1st-3 3rd Quarter  $ $ $ $ $ $ $ $ $ $ $ $ $ $  201,153.65 (628,612.89) 521,850.20 94,390.96 6,638.69 4,110.23 27,637.00 9,384.90 19,111.21 $ 1,336,971.80 1,943,908.80 6,542,641.17 (94,309.96) Highway 1,943,908.80) ARPA 4,504,422.41  Veterans Memorial Town Activities RBEG Checking Kids Fish Day Savings ARPA Funds  Grand Caverns Playground Fund    GROTTOES  Staff Report #1  LEVRGINI3  MEMORANDUM  TO: FROM: DATE:  Mayor and Town Council Stefanie McAlister, Town Manager April 6, 2023  SUBJECT: Staff. Report  1. Fiscal Year 2023-2024 Budget Process and budget adoption will occur in June. 2. Grand Caverns Park Pool  The draft FY24 Proposed Budget Packet is attached and will be reviewed at the April 10 work session. Following that, aj public hearing for the budget will be conducted in May  Following council's action in February to "demolish the current pool and fill it in and maintain the concession stand", I was contacted by a few contractors who were: interested inj providing an estimate to do the work. To date, two estimates have been collected. One was from a company outside oft the area and was for $152,000. The other was al local company and was for $85,000. Both were based on final site condition being able to  support some type offuture development.  3. HVAC Unit - Town Hall  The rooftop HVAC unit at town hall is 20+ years old and no longer works. Iti must be replaced. Based on a quote received, the cost to do sO will be around $45,000. Lead time to get a unit is up to 30 weeks, therefore Ineed to move on having this done. Iwould like for Council to approve an unbudgeted expense of up to $50,000 for the replacement ofa  rooftop HVAC unit.  4. 7th and 13th Streets Water Line Replacements  Staffi is working with the Town's contracted engineer, Rob Mangrum, on the design, survey, engineering work, etc for water line replacements along 7th and 13th Streets. An RFP will be compiled and released as necessary. The process will follow what was done for the Aspen waterline replacement project. These projects will include more. line taps and bores and will involve a crossing of Dogwood Ave. These projects will utilize a portion of the ARPA-SLFRF funds allocated by Council for water line replacement  projects.    Staff Report #3  Treasurer's Staff Report April 2023 Audit  We are waiting to hear back from PB Mares regarding when the firm will be able to begin the FY20 audit. FY19 was completed and the invoice was paid over a month ago. The arrangement letter to PB Mares for the FY20 audit has been signed and returned. Staff continues to reach out  regarding moving forward.  Taxes  Below is the FY23 budget to actual tax revenue as of 3/31/2023. Delinquent tax notices are. sent  on the first of every month.  Real Estate: $282,764; 100% of budgeted amount collected. Personal Property: $91,492; 158% of budgeted amount collected. Vehicle License Fee: $51,810; 115% of budgeted amount collected. Personal Property Tax Relief: $23,861.00; 100% ofbudgeted amount collected.  GolfCart Decals  Golf cart decals went on sale March 1. Ifresidents wish to operate their cart in the town limits, they must bei inspected by our police department and a decal displayed by April 15,2023.  Utility Billing Billing period: Billing date: Due date: Total billing amount: $ Number of bills generated: Difference from previous billing: Number of bills printed: Number of bills emailed:  12/15/22-2/1520. 3/5/2023 4/5/2023 $167,497.84 1,359 -1 1,110 249 5  Total number of new Water, Sewer, Trash applications processed during the month of March  2023: AP Date:  March 2023 116 $193,373.26  Number of March invoices entered/credit memos: 166  Number of March checks printed: Total amount of March checks issued:    Business License BUSINESS LICENSE Date renewal letters sent: Number of renewal letters sent: Increase over last year Number of renewal applications received in March 2023: Number of new business licenses issued in March 2023: Total amount of revenue received in March 2023: Date of final FY 22-23 notices sent Certified Mail-Return Receipt Requested: Number of Final notices sent:  3/24/2023 210 34 2 7 $370.40 3/22/2023 9( (2inside town limits; 7 outside) 7-Eleven (Retail) Sunrise Cleaning - (Repair, Personal & Business Service) 7( (outside town; changed to inactive) Empower Solar/Affordable Electrical & Control Inc. Grace Custom Homes (Contractor) Green Pest Services (Contractor) J.Walton Enterprises LTD (Contractor) Madison Run Guttering (Contractor) Shenandoah Real Estate (Financial, Real Estate, Pro Valley General Emergency Restoration (Contractor)  (Contractor)  Services)    Staff Report #4  GROTTOES  VRGINI3  Land Development Staff Report Zoning Permits issued (March 2023)  April 2023  2023 total to date 21 Total Permits 2023 Total Dwellings 3Single-Family OTownhouse units  10 Permits 1Single Family OTown houses 7F Fence Sign permit Garage addition  Aspen_Avenue & 11th Street (R-7 zoning) - Staff reviewed the site plan and have responded with corrections that need to be made. Once resubmitted, the plan will be reviewed by the PC for their  recommendation. The site plan is for a six-unit apartment building.  This is a permitted use in the R7 zoning district.  Zoning Violation - A: zoning violation letter was sent to aj property owner on gth Street for keeping chickens. This violation was brought up to Council at the March meeting. After 30 days the property will be checked again. If the violation continues, another notification will be sent. Information regarding 703 Dogwood Avenue (B2 Zoning) - The landowner has submitted a request to build a 40'x 60' pavilion. He is requesting this to allow for a covered shelter for customers to dine, enjoy the entertainment, and help absorb noise from the live music. His plan is to build the pavilion sO that it could be enclosed in the future for use during the winter months. This request went to the Planning Commission on March 28, 2023 and was discussed. A unanimous vote was taken to recommend the Forest Station - (21sStreet)- - Construction continues on the first group of six townhouses. 700 Dogwood Avenue (B2 Zoning) = Staff is working with the developer on creating and submitting a site plan that contains all required information as cited in Town Code. When the site plan process is 200 Augusta Avenue - Remodeling is progressing, and the Rite Aid Pharmacy is still on track foran 600 Augusta Avenue - The Family Dollar Store is getting ready to start a 3,400 square foot expansion  this violation carrying a penalty of a Class 4 misdemeanor will be included.  request to Council as presented.  complete, and permits are issued construction can begin.  April 27 opening. project.  Respectfully submitted:  Tara Morris, Assistant to Town Manager    Staff Report #5  Grottoes Police Department  Staff Report April 2023 Staffing Chief Sergeant Officer Administrative Asst. Police Activities  Authorized 1 1 4 1  Filled 1 1 4 1  Vacant 0 0 0 0  The officers of the police department challenged themselves for the last few months to serve all outstanding warrants for subjects that reside in the town. As of April 1,2023, they achieved that goal. The goal was achieved by either apprehending the wanted subject personally or passing on information to other agencies to assist in the apprehension of the wanted subjects.  Grants  The police department has applied for two grants at this time.  The first grant is through the Department Of Motor Vehicles. We have requested funds to replace two existing radar units and funds to help support traffic safety enforcement. The second grant that we have applied for is through the Department of Criminal Justice Services. This grant is designed to give us the ability to purchase specialized equipment that we would normally not have the funds for such as personal ballistic equipment, and other specialized equipment. The department of Criminal Justice Services used a formula and set a cap Currently, we are in the review phase of the grant processes. It may be several months before we  for the amount of funds we could receive. find out if we will be awarded funding.  Special Events  Preparation for kids' fish day is underway. The police department administrative assistant has been working on soliciting door prizes for the event and has been able to add new sponsors to the growing list. We have added the First Baptist Church of Grottoes and Harrisonburg Rockingham Communication Center to the list of participants that will be helping with activities on the day of the event. It is anticipated that Kid's Fish Day will be larger than last year, based on the number    of calls and social media interest in the event. Lawhorne Pond will be stocked on May 5, 2023, at On April 12, 2023, a member of the police department will be participating in Dolly's Read  an undisclosed time.  Aloud Tour at the Grottoes Library. This event will start at 11:00 am.  Respectfully submitted: Jason Sullivan Chief of Police    do 9  umoo ojojeleo  w    Staff Report #6  April 2023  PUBLIC WORKS STAFF REPORT  Staffing  Authorized 1 1 1 6 1 2  Filled 1 1 1 6 1 1  Vacant 0 0 0 0 0 1  Public Works Director Public Works Crew Leader Lead Maintenance Tech Maintenance/Utilities Tech WastewaterTreatment Operator Part-Time Seasonal Laborer  With continuous use, as development takes place int town, and while planning for future growth iti isi important that we monitori issues ofs strain on our current water and sewer infrastructure and other factors that can affect the overall "health" oft the system, such as the age of existing lines and fittings, etc., maintenance of existing and future lines, amount of water usage and health department regulations, and other factors. Also, continued development in new areas oftown will mean more: roads will be broughti into our system. Thisi infrastructure will need tol bei maintained, plowed of snow, paved, etc. Maintaining sufficient: staffing levels is critical and should be evaluated periodically.  STREETS  The Streets Committee approved construction of 21st Street to connect it from Dogwood Avenue to Cherry Avenue. Surveying has been completed. Grading work: should' be: able  tol begin following that, weather permitting.  WATER AND SEWER SepticTanks  Staffi is working a rotating schedule to get the septic tank pumping back on ac consistent schedule. Int the future, we willl be pumping businesses in town with! higher sewer usage (i.e., restaurants and convenience stores) more frequently, once a) year, at ai minimum. Currently there are 1,107 septic tanks in town. Besides working on a consistent rotating schedule of pumping, staff also pumps tanks as requested by citizens. Ofthat total number oftanks, 335 (33%) have not been pumped in the last 10 years and are our priority. The EPA: suggests that septic tanks should be pumped every 5 years. Since our system is designed differently than at typical residential septic tank and drain field system, pumping should not be necessary that frequently. However, staffi is working to assure that all tanks are inspected at a minimum every 5-years, and al log citing the condition oft the tank is kept. Also, septic tankl lids that are plastic and getting brittle and replacing them with metal covers. Town: staffi is also working on sewer manhole    inspections for any 1&1 issues. Town staff has almost completed the manhole inspections  and are working to getaquote for repairs.  Wastewater Plant  We are currently talking to Mr. Blessings about working part-time at the WWTP. Currently we use) Josh to cover for when Alani is off from work which pulls a man from are daily work. Currently the WWTP operates at: about 75%  80% ofi its operating capacity. There is a need tol begin planning for the dredging of Lagoon A. Over the years sludge accumulates inl lagoons and should be periodically removed. Our understanding ist that this has not happened in Lagoon A. As sludge builds the capacity of the lagoon diminishes and makes thej processing less tolerant ofinfiltration. There is much involved with al lagoon dredging project especially considering that this is a clayl lined lagoon. Staff will continue to investigatel how to move forward with this project. Bradford Morris also sewer) jetted and used vac truck to clean the gravity line between Mr. Wolverton does great work for the towni ini running, complying, and maintaining the  the lagoons Alan reported thel lagoon levels were more. level.  WWTP. Water  Town staffi in the coming months will be working with our engineer to make progress on our next two water line replacements. This willl be on' 7th Street and 13th Street. Frank Loyd is planning to start the Aspen Ave. water line replacement on April 17,2023. Since our water system is showing some unaccounted-for water loss, the Virginia Rural Water Association was contacted to see ifthey could offer the town assistance with finding any "hidden" water leaks. Representatives came to town and conducted leak detection tests on water lines. They willl be providing a report of their findings to staff. We will: share that report with the Council's Water: and Sewer Committee. Staffi is replacing the water meters and setters to make reading meters more efficient and to update the setters tol have backflow prevention. The staffi is working with SLM Enterprises to install a totalizer in the elevated tank to read the tank level. This will allow the pumps to cut on using tank level. They currently engage by line pressure which fluctuates and is hard to adjust. We will also be able tol keep the tanks fuller. We will pressure wash andi repaint well house #1 when weather permits.  New/construction  The Public' Works Department conducts inspections for all new water, sewer, and street installations throughout town. As we alll know there isa al lot of construction around town. The town staff is always looking and trying to plan on the water: and sewer service  increases.  Shady Creek Subdivision There is no new construction currently.  2    VEHICLE. AND EQUIPMENT MAINTENANCE vehicles, including the police department. PARKS AND FACILITIES  The department: supplies preventative maintenance for the Town's equipment and  Public works staff are working with Parks to get projects at both locations done.  3    Straightened Signs Pumped septic tank pad  3/1/2023 Maintenance 3/1/2023 Homeowner 604 9th.St. 3/1/2023 Homeowner 3/2/2023 Maintenance 3/3/2023 Maintenance 3/3/2023 Maintenance Kellow Ave. 3/6/2023 Manager 3/6/2023 Maintenance 3/6/2023 Maintenance  Town 2004 4th.St. Town Hall 21st.St. Scruggs Ln. 502 4th.St. Town  LR,JS DS,LR JS,JP JS,TB,JP DS,JP DS,JP,LR DS,JP DS,JP LR,JS LR,JS LR,JS LR,JS  Straighten Signs Sewer Smell Pump septic tank gravel End of culvert smashed Add gravel for cut inrd. Install dead end sign list of post and signs Replace st.sign Signs Forest Ave. Signs Gum Ave. lid would not fit correct lid would not fit correct lid would not fit correct  Streets 3/1/2023 3Hrs. Sewer 3/1/2023 2Hrs. Admin. 3/2/2023 5Hrs.  Check Septic lid Sewer 3/1/2023 .5Hrs.  Dig out dirt install Installed gravel  Fixed culvert Streets 3/3/2023 1Hr. Added gravel Streets 3/3/2023 1Hr.  Town  Installed dead end sign Needing replaced Replaced Replaced  Streets 3/6/2023 1Hr. Streets 3/6/2023 Hrs. Streets 3/6/2023 Hrs. Streets 3/6/2023 Hrs.  Seed and Straw Seed and Straw Water 3/6/2023 1Hr.  1.5 1.5 2.5  3/6/2023 Maintenance 10th.and Elm 3/6/2023 Maintenance 4th.14th.16th. 3/6/2023 Maintenance 4th.10th.11th. /16/2023 Maintenance /17/2023 Maintenance /17/2023 Maintenance /17/2023 Maintenance /20/2023 Maintenance 122/2023 Maintenance ASt.&340 /23/2023 Maintenance 124/2023 Maintenance 127/2023 Homeowner /27/2023 Maintenance /28/2023 Maintenance  Replaced sign Streets 3/6/2023 .5Hrs.  12th.17th. Garage MH505B MH60A MH309 Cottonwood A St. Cottonwood/A St. Cottonwood/A St. 109 4th.St. Alley 15th.16th. St. ASt. & Park Ave.  DS,LR,BK Brakes/Oil change 1ton Dump truck Streets 3/16/2023 3Hrs.  JP,JS JS,JP JS,JP All All on/off TB,LR DS,LR  Removed rust Sewer 3/17/2023 1Hr. Removed rust Sewer 3/17/2023 1Hr. Removed rust Sewer 3/17/2023 1Hr.  11  DS,LR,JP Water leak 3/4" Fixed water leak Water 3/20/2023 Hrs.  Replaced 2" valve  2"Valve leaking Repair Rd. from leak Spread gravel along Rd. cleaned culvert 6"V Valve leaking Pump septic tank  Water 3/22/2023 8Hrs.  Water leak 3/4" Fixed water leak Water 3/23/2023 9Hrs.  Repaired Rd. Streets 3/24/2023 3Hrs.  Fixed  Streets 3/27/2023 1Hr.  DS,LR,BK Alley overgrown  Cleaned up Sewer 3/27/2023 2Hrs.  Replaced 6" valve Pumped septic tank  11  All JP,JS  Water 3/28/2023 Hrs. Sewer 3/29/2023 2Hrs.  /29/2023 Homeowner 3046th.St.  4    Staff Report #7  Parks & Tourism Staff Report  April 2023 Staffing: Parks & Tourism Director Parks & Tourism Assistant Director Parks Coordinator Tour Guide Revenue:  Authorized 1 1 21  Filled 1 1 1 9  Vacant 0 0 0 12  Parks & Tourism has generated $54,117.45 in revenue for the month of March making it the highest grossing March ever. To compare with previous years please reference the charts at the end of this report.  Grand Caverns Park/John El Painter Park:  1. Staffing:  The Parks Department is still struggling to attract desirable candidates which isi inevitably a reflection of the current economic strains and competing. job opportunities with higher pay. We have been sO poorly staffed that we' ve been forced to limit tours and thereby turn away business. Our capacity to capture revenue has now become limited due to our chroniçally anemic staffing 2. *ACTION ITEM: As discussed with the Parks Committee nearly a year ago, and again recently, staff has identified a 2-Phase approach to install and expand critical communications infrastructure inside Grand Caverns. This project expands high-speed internet and a new analog phone line to emergency phones throughout the cave. Staff desires to expand the 2nd Phase from its original scope. Instead of hanging new internet and phone lines on cave formations (as is currently done) this scope of work would bury these lines in conduit in the gravel pathway. This removes eyesores and tripping hazards for spelunking tours and improves access to the infrastructure. Additionally, Irequested an additional 4h emergency phone station, and that all emergency phone stations contain two phones, one that calls out to our internal network and a second that calls out directly to emergency services. Lastly, I had the scope of work includea large empty conduit run parallei (buried into the gravel pathway). so that future electrical upgrades could be installed with minimal repeated trenching labor. The proposal will provide critical communication redundancy in the form ofa a VOIP phone network, new landlines, new weatherproof phones, and' Wi-Fiaccessibility for employees throughout parts of the cave. Originally, staff intended this project to coincide with the electrical renovation project, however, the emergency phones have begun failing so frequently that I must recommend we consider its execution as soon as possible. These changes and the rising cost of materials resulted in al higher quote than a year ago. The cost has risen from $44,100.34 to $79,650.65. In confirming with the Town Manager, we currently have a contract with Edge ITM for technology services, therefore,I ask Town Council to consider making a motion to authorize the use of ARPA funds allocated to the Parks & Tourism Department to cover the full cost of the 2nd Phase of this project.  levels.  Respectfully submitted, Austin Shank Parks & Tourism Director    140,000.00 120,000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 0.00 -20,000.00  July Aug Sept Oct Nov Dec  Jan  Feb Mar Apr May June  2016 2017 2018 2019 2020 2021 2022 2023  Total Revenue 654,971.06  800,000.00 600,000.00 544,070.57 400,000.00 200,000.00 0.00  703,926.54  591,826.74  609,864.94  551,599.86  553,147.00  416,466.11    2016  2017  2018  2019  2020  2021  2022  2023    Edge ITM PO Box 2308 Harrisonburg, VA 22801 540-908-4240 blingeedge-tm.com  ESTIMATE  EDGEITM The Edge in Technology Solutions  -  DATE ESTIMATE#  3/14/2023 Q1489  BILLTO  LOCATION  Town of Grottoes Grand Caverns 5Grand Caverns Drive Grottoes, VA 24441 US QTY  ITEM  DESCRIPTION  RATE 1.55 342.75 0.35 78.74 24.10 26.30 478.78 45.99 24.99 35.99 2.24 185.99 1,476.25 1.55 342.75 0.35 78.74 24.10 25.10 478.78 45.99  TOTAL  Phase #2 Internet/Phone into Cave and electrical pathway Fiber + Analog Telephone from Switch in Cave entrance to IDF's1 (Near Persian Palace) 24 Strand Armored Direct Bury Single Mode Fiber 14x12x6 NEMA 4X Fiberglass Weatherproof RF Transparent Wireless Enclosure with Non Metallic Equipment Mounting Plate 18-2 Shielded Wirev with Drain (Per Foot) 1Panel Wall mount Termination Box Enclosure LGX Chassis w/ Flange, Single Mode, Black. 12 Ports Total Fiber Connector FAST, Pre-polished, Field-installable, LC, SM, 900um FS IE3100 8p port POEI Industrial switch with power supply FS Fiber Transceivers 10GB 1m (3ft) LC UPC to ST UPC Duplex 2.0mm PVC(OFNR) OM2 Multimode Fiber Optic Patch Cable 50 Foot Cat6e cable Cat6 3ft Patch Cable Ubiquiti Nanol HD weatherproof emergency phone.  400 ACC-ASST-HW 1 LAN-RACK-SECURE 400 ACC-ASST-HW 1 LAN-RACK-SECURE 2 ACC-ASST-HW 1 LAN-SW-FS 2 FIB-SFP-10GB 2 FIB-PATCH-3FT 1 CAB-CATS-50FT 2 CAB-CAT6-3FT 1 LAN-WRLS-UBI 1 TEL-POL-VVX 700 CAB-FIB-CONNECT 1 LAN-RACK-SECURE 700 ACC-ASST-HW 1 LAN-RACK-SECURE 1 LAN-RACK-SECURE 2/CAB-FIB-CONNECT 1 LAN-SW-FS 2 FIB-SFP-10GB  620.00 342.75 140.00 78.74 24.10 52.60 478.78 91.98 49.98 35.99 4.48 185.99 1,476.25 1,085.00 342.75 245.00 78.74 24.10 50.20 478.78 91.98  Unflooded.  1 CAB-PANEL-16PRIPIOH Fiber Adapter Panel Loaded with 6 Duplex LCE Blue Ceramic Adapters  Polycom Base Station/phone coupled with a Viking single action Fiber + Analog Telephone From IDF1 to IDF2 (Near Dantes Inferno) 24 Strand Armored Direct Bury Single Mode Fiber Unflooded. 14x12x6 NEMA 4X Fiberglass Weatherproofi RF Transparent Wireless Enclosure with Non Metallic Equipment Mounting Plate. 18-2 Shielded Wire with Drain (Per Foot) 1P Panel Wall mount Termination Box Enclosure LGX Chassis Fiber Adapter Panel- Loaded with 61 Duplex LC Blue Ceramic. Adapters w/ Flange, Single Mode, Black. 12 Ports Total Fiber Connector- FAST, Pre- polished, Field- installable, LC, SM, 900um FSIE3100 8 port POEI Industrial: switch with power supply FS Fiber Transceivers 10GB  SUBTOTAL SALES TAX (0.0%) TOTAL  Signature  Page 1    Edge ITM PO Box 2308 Harrisonburg, VA: 22801 540-908-4240 blling@edge-tm.com  ESTIMATE  EDGEIM The Edge in Technology Solutions  4  - - - - -  DATE ESTIMATE#  3/14/2023 Q1489  BILL TO  LOCATION  Town of Grottoes Grand Caverns 5Grand Caverns Drive Grottoes, VA 24441 US QTY  ITEM 2 FIB-PATCH-3FT 1 CAB-CAT5-50FT 2 CAB-CAT6-3FT 1 WRLS-UBQ-UNFI 1 TEL-POL-VVX 400 CAB-FIB-CONNECT 1 CAB-CAT-MOD 1 LAN-RACK-SECURE 1 LAN-RACK-SECURE 1 CAB-FIB-CONNECT 1 LAN-SW-FS 2 FIB-SFP-10GB 2 FIB-PATCH-3FT 1 CAB-CAT-BULK 1 CAB-CAT6-3FT WRLS-UBQ-UNFI 1 TEL-POL-VVX 700 CAB-FIB-CONNECT 1 CAB-CAT-MOD 1 LAN-RACK-SECURE  DESCRIPTION  RATE 24.99 35.99 2.24 185.99 1,476.25 1.55 342.75 0.35 78.74 24.10 25.10 478.78 45.99 24.99 35.99 2.24 185.99 1,476.25 1.55 342.75 0.35 78.74  TOTAL 49.98 35.99 4.48 185.99 1,476.25 620.00 342.75 140.00 78.74 24.10 25.10 478.78 91.98 49.98 35.99 2.24 185.99 1,476.25 1,085.00 342.75 245.00 78.74  1m (3ft) LC UPC to ST UPC Duplex 2.0mm PVC(OFNR) OM2 Multimode  Fiber Optic Patch Cable 50 Foot Cat6e cable Cat6 3ft Patch Cable Ubiquiti Nano HD weatherproof emergency phone.  Polycom Base Station/phone coupled with a Viking single action Fiber + Analog Telephone From IDF2 to IDF3 (New Location) 24 Strand Armored Direct Bury Single Mode Fiber Unflooded. 14x12x6 NEMA 4X Fiberglass Weatherproof RF Transparent Wireless Enclosure with Non Metallic Equipment Mounting Plate 1Panel Wall mount Termination Box Enclosure LGX Chassis Fiber Adapter Panel Loaded with 60 Duplex LC Blue Ceramic Adapters w/ Flange, Single Mode, Black. 12 Ports Total Fiber Connector FAST, Pre-polished, Field-installable, LC, SM, 900um FS IE31008 port POEI Industrial switch with power supply FS Fiber Transceivers 10GB 1m (3ft) LC UPC to STUPCI Duplex 2.0mm PVC(OFNR) OM2 Multimode Fiber Optic Patch Cable 50 Foot Cat6e cable Cat6 3ft Patch Cable Ubiquiti Wireless Access Point weatherproof emergencyphone.  400 CAB-BELKN-6FTFRWRE 18-2 Shielded Wire with Drain (Per Foot)  Polycom Base Station/phone coupled with a Viking single action Fiber + Analog Telephone From IDF21 tol IDF3 (Near Jackson Hall): 24 Strand Armored Direct Bury Single Mode Fiber Unflooded. 14x12x6 NEMA 4X Fiberglass Weatherproof RF Transparent Wireless Enclosure with Non Metallic Equipment Mounting Plate 1Panel Wall mount Termination Box Enclosure LGX Chassis  700 CAB-BELKN-6FTFRWRE 18-2 Shielded' Wire with Drain (Per Foot)  SUBTOTAL SALES TAX (0.0%) TOTAL  Signature  Page 2    Edge ITM PO Box 2308 Harrisonburg, VA: 22801 540-908-4240 billing@edge-tm.com  ESTIMATE  EDGEITM The Edge in Technology Solutions  -  -  a  DATE ESTIMATE#  3/14/2023 Q1489  BILLTO  LOCATION  Town of Grottoes Grand Caverns 5Grand Caverns Drive Grottoes, VA: 24441 US QTY  ITEM 1 LAN-RACK-SECURE 6 CAB-FIB-CONNECT 1 LAN-SW-FS 2 FIB-SFP-10GB 2 FIB-PATCH-3FT 1 CAB-CATS-S0FT 3 CAB-CAT6-3FT 1 WRLS-UBQ-UNFI 1 TEL-POL-VVX 12 CAB-CAT-MOD 170 CAB-FIB-CONNECT 1 ACC-ADPTR-MSC 1 LAB-PC-FLRATE 1 PART-ELEC-MIS 1 PART-REIM-EDGE  DESCRIPTION  RATE 24.10 25.10 478.78 45.99 24.99 35.99 2.24 185.99 1,476.25 19.25 74.95 391.24 49,252.25  TOTAL 24.10 150.60 478.78 91.98 49.98 35.99 6.72 185.99 1,476.25 231.00 12,741.50 391.24 49,252.25  Fiber Adapter Panel- Loaded with 60 Duplex LCI Blue Ceramic Adapters w/ Flange, Single Mode, Black. 12 Ports" Total Fiber Connector FAST, Pre-polished, Field-installable, LC, SM, 900um FS IE3100 8 port POE Industrial switch with power supply FS Fiber Transceivers 10GB 1m (3ft) LCI UPC1 to ST UPCI Duplex 2.0mm PVC(OFNR) OM2 Multimode Fiber Optic Patch Cable 50 Foot Cat6e cable Cat6 3ft Patch Cable Ubiquiti Wireless Access Point weatherproof emergency phone. Conduit for fiber protection at stairwells 3" PVC 10' electrical conduit Sweeps, 45's, Couplers  Polycom Base! Station/phone coupled with a Viking single action  Commercial Service Labor Installation of the above services and hardware to provide a working wireless network and redundant phone service int the designated areas oft the cave via at fiber link. In addition to thet fiber a 3i inch conduit will bei installed beside fiber. Consumables including: zip ties, caulk, grommets, screws, replacement  650.00 850.00  650.00 850.00  blades, glue/primer ect Rock Saw Rental  SUBTOTAL SALES TAX (0.0%) TOTAL  Signature  Page 3    Edge ITM PO Box 2308 Harrisonburg, 22801 540-908-4240 biling@edge-itm.com  ESTIMATE  EDGEITM The Edge in Technology Solutions  VA  - -  DATE ESTIMATE#  3/14/2023 Q1489  BILLTO  LOCATION  Town of Grottoes Grand Caverns 5Grand Caverns Drive Grottoes, VA 24441 US QTY  ITEM  DESCRIPTION  RATE  TOTAL  Cave Phase: 2( (Fiber and Hardware! SOW) between IDF 2and3 3. feeding other three terminated at shielded wire willl be  Terminated: at three existing locations and ar new 4th Mid point 24 Strand fiber Daisy chained (Splice thru)( fromi first IDF to 12s strand IDFS)from new network racki in Cave entrance building 1 pair willl be each IDF with spare pair of fiber left dark for spare/future. 18 Gauge run alongside fiber to provide af fresh analog phone feed for backup. Wireless and Emergency! Phone Overlay composing of 4 locations along the cave path. A3i inch PVC conduit willl be layed beside the 24 strand fiber to faciltate a pathway for future electrical upgrades.  SUBTOTAL SALES TAX (0.0%) TOTAL  $79,650.65 $0.00 $79,650.65  Signature  Page 4    NewBusiness +1  TOWN OF GROTTOES TOWN COUNCIL. STAFF REPORT  B-2 REQUEST- 703 DOGWOOD AVENUE  SUBJECT:  Kenny May is requesting permission to build a 40x60 pavilion at 703 Dogwood Avenue.  Current Proposal  To construct a pavilion to provide a covered outdoor area for customers to dine, enjoy entertainment and tol help absorb noise from the live music. The construction of the pavilion will be done sO in the future garage doors can be added to enclose the pavilion for use during the winter months. According to Town Code Article XV Planned Business District B2, section 100-64 permitted uses, the request must be approved by the Planning Commission and Town Council before a zoning permit can be issued.  ZONING ANDLOCATION:  The subject property is zoned B-2 and is located on the west side of Dogwood Avenue. The subject property is a total of0.32 acres identified as tax map numbers 60DI-Q)-B87-L5, 160DI-(D-B87-L6,  60DI-C)-B87-L7, 60DI-(I)-B87-L8.  BMist  91D  ROCKII  $  PLOT PLAN:  This plot plan shows the location of the pavilion and where the roof line will connect with the existing  structure. This plan shows the pavilion meets the B-2 setbacks.    Gro 0es  Built Similar To Lil' Gus' Proposed Pavilion Kenny! May/ /7 70001 Raines Rd. Grottoes, VA/1540)2713315  Specifications: Size: 40'x60 Base: Concrete Slab Frontals Setback: 5 fromf front propertyl line  This photograph, submitted by the applicant, shows the proposed stylc of pavilion.  STAFF RECOMMENDATIONS:  Staff recommends approval of the request since it conforms with the land use and zoning requirements  for B-2.    PLANNING COMMISSION RECOMMENDATIONS:  The Planning Commission met on Tuesday, March 28, 2023, and discussed the request from Kenny May tol build aj pavilion at 703 Dogwood Avenue. After discussion, a unanimous vote was taken to  recommend the request to the council as presented.  Submitted by: Tara Morris  Assistant to Town Manager