TOWN OF GROTTOES May 8, 2023 6:00 P.M.  TOWN COUNCIL WORKSESSION AGENDA  CALLTO ORDER. - MAYOR PLASTER  1. Budget discussion  2. Discussion on train horns and guide to the quiet zone establishment  3. Public hearing notifications  4. Parks Committee requested information.  5. Other business    a  STATES OF  NO  TRAIN  HORN  N TRACKS  GUIDE TO THE QUIET ZONE ESTABLISHMENT PROCESS  AN INFORMATION GUIDE  Federal Railroad Administration 1200 New. Jersey Avenue S.E. Washington, DC20590 Telephone: 202-493-6299 www.fra.dot.gov  Federal Railroad Administration  Highway-Rail Crossing and Trespasser Programs Division  Follow FRA on  and    Guide to the Quiet Zone Establishment Process  Purpose of the Guide  This brochure was developed to serve as a guide for local decision makers seeking a greater understanding of train horn sounding requirements and how to establish quiet zones. Its purpose is to provide a general overview and thus does not contain every detail about the quiet zone establishment process. For more detailed and authoritative information, the reader is encouraged to review the official regulations governing the use ofl locomotive horns at public highway-rail grade crossings and the establishment of quiet zones that are contained in 49 CFR Part 222. A copy of the rule can be downloaded or  printed at ttp:/www.fra.dotgov/elb/Details/L02809.  About Quiet Zones  FRA is committed to reducing the number of collisions at highway-rail grade crossings, while establishing a consistent standard for communities who opt to preserve quiet zones within which routine use of train horns at  NO  TRAIN HORN or enhance quality of life for their residents by establishing  crossings is prohibited.  Federal regulation requires that locomotive horns begin sounding 15-20 seconds before entering public highway-rail grade crossings, no more than one-quarter mile in advance. Only a public authority, the governmental entity responsible for traffic control or law en- Ad quiet zone is a section of a rail line at least one-half mile in length that contains one or more consecutive public highway-rail grade crossings at which locomotive horns are not routinely sounded when trains are approaching the crossings. The prohibited use of train horns at quiet zones only applies to trains when approaching and entering crossings and may be sounded in emergency situations or to comply with other railroad or FRA rules even within a quiet zone. Quiet zone regulations also do not eliminate the use of locomotive bells at crossings. Therefore, a more appropriate description of a designated Communities wishing to establish quiet zones must work through the appropriate public authority that is responsible for traffic control or law enforcement at the crossings.  forcement at the crossings, is permitted to create quiet zones.  does not  include train horn use within passenger stations or rail yards. Train horns  quiet zone would be a "reduced train horn area."    Guide to LIRURIZOIRBIOUIEIITEATFICKENY  Historical Context  Historically, railroads have sounded locomotive horns or whistles in advance of grade crossings and under other circumstances as a universal safety precaution. Some States allowed local communities to create whistle bans where the train horn was not routinely sounded. In other States, communities created whistle bans through informal  agreements with railroads.  In the late 1980's, FRA observed a significant increase in nighttime train-vehicle collisions at certain gated highway-rail grade crossings on the Florida East Coast Railway (FEC) at which nighttime whistle bans had been established in accordance with State statute In 1991, FRA issued Emergency Order #15 requiring trains on the FEC to sound their horns again. The number and rate of collisions at affected crossings returned to pre-whistle ban levels. In: 1994, Congress enacted a law that required  FRA to issue a Federal regulation requiring the sounding of locomotive horns at public highway-rail grade crossings. Italso gave FRA the ability to provide for exceptions to that requirement by allowing communities under some circumstances to establish "quiet  zones."  The Train Horn Rule became effective on June 24, 2005. The rule set nationwide standards for the sounding of train horns at public highway-rail grade crossings. This rule changed the criteria for sounding the horn from distance-based to time-based. It also set limits on the volume of a train horn. The rule also established a process for communities to obtain relief from the routine sounding of train horns by providing criteria for the establishment of quiet zones. Locomotive horns may still be used in the case of an emergency and to comply with Federal regulations or certain railroad rules.    Guide to the QuetzoneEstaDisnment. Process  Public Safety Considerations  Because the absence of routine horn sounding increases the risk of a crossing collision, a public authority that desires to establish a quiet zone usually will be required to mitigate this additional risk. At a minimum, each public highway-rail crossing within a quiet zone must be equipped with active warning devices: flashing lights, gates, constant warning  time devices (excepti in rare circumstances) and power out indicators. Inc order to create a quiet zone, one of fthefollowing conditions must be met  1. The Quiet Zone Risk Index (QZRI) is less than or equal to the Nationwide Significant Risk Threshold (NSRT) with or without additional safety measures such as supplementary Safety Measures (SSMs) or Alternative Safety Measures (ASMs) described below. The QZRI is the average risk for all public highway-rail crossings in the quiet zone, including the additional risk for absence of train horns and any reduction in risk due to the risk mitigation measures. The NSRT is the level of risk calculated annual- ly by averaging the risk at all of the Nation's public highway-rail grade crossings equipped with flashing lights and gates where train horns are routinely sounded. 2. The Quiet Zone Risk Index (QZRI) is less than or equal to the Risk Index With Horns (RIWH) with additional safety measures such as SSMs or ASMs. The RIWH is the average risk for all public highway-rail crossings in the proposed quiet zone when loco- 3. Install SSMs at every public highway-rail crossing. This is the best method to reduce to SSMs are pre-approved risk reduction engineering treatments installed at certain public highway-rail crossings within the quiet zone and can help maximize safety benefits and minimize risk. SSMs include: medians or channelization devices, one-way streets with gates, four quadrant gate systems, and temporary or permanent crossing closures. Exam- ASMs are safety systems, other than SSMs, that are used to reduce risk in a quiet zone. ASMs typically are improvements that do not fully meet the requirements to be SSMs and their risk reduction effectiveness must be submitted in writing and approved by FRA. FRA strongly recommends that all crossings in the quiet zone be reviewed by a diagnostic team. A diagnostic team typically consists of representatives from the public authority, railroad, and State agency responsible for crossing safety and FRA grade crossing  motive horns are routinely sounded.  reduce risks in a proposed quiet zone and to enhance safety.  ples of SSMs are shown on the next page.  managers.    GudetothequetzoneEsIdpIshmentProcess  Public Safety Considerations continued  Examples of SSMs  Crossing Closure  Four Quadrant Gate System  Gates with Channelization Devices Gatesv with Medians  Wayside Horns The train horn rule also provides another method for reducing the impact of routine locomotive horn sounding when trains approach public highway-rail grade crossings. A wayside horn may be installed at highway-rail grade crossings that have flashing lights, gates,  constant warning time devices (except in rare circumstances), and power out indicators. The wayside horn is positioned at the crossing and will sound when the warning devices are activated. The sound is directed down the roadway, which greatly reduces the noise footprint of the audible warning. Use of wayside horns is not the same as establishing a  quiet zone although they may be used within quiet zones.  Cost Considerations  The enabling Federal statute did not provide funding for the establishment of quiet zones. Public authorities seeking to establish quiet zones should be prepared to finance the installation of SSMs and ASMs used. Costs can vary from $30,000 per crossing to more than $1 million depending on the number of crossings and the types of safety  improvements required.  Legal Considerations  The courts will ultimately determine who will be held liable if a collision occurs at a grade crossing located within a quiet zone, based upon the facts of each case, as a collision may have been caused by factors other than the absence of an audible warning. FRA's rule is intended to remove failure to sound the horn as a cause of action in lawsuits involving collisions that have occurred at grade crossings within duly established quiet zones.    Gurde IOLEAURZOnetEsIQaliment Process  The Quiet Zone Establishment Process  Under the Train Horn Rule, only public authorities are permitted to establish quiet zones. Citizens who wish to have a quiet zone in their neighborhood should contact their local government to pursue the establishment of a quiet zone. The following is a typical 1. Determine which crossings will be included in the quiet zone. All public highway-rail crossings in the quiet zone must have, at a minimum, an automatic warning system consisting of flashing lights and gates. The warning systems must be equipped with constant warning time devices (except in rare circumstances) and power out indicators.  example of the steps taken to establish a quiet zone:  The length of the quiet zone must be at least one-half mile in length.  2. Identify any private highway-rail grade crossings within the proposed quiet zone. Ift they allow access to the public or provide access to active industrial or commercial sites, a diagnostic review must be conducted and the crossing(s) treated in accordance with  the recommendations of the diagnostic team.  3. Identify any pedestrian crossings within the proposed quiet zone and conduct a diag- nostic review of those crossings too. They also must be treated in accordance with the diagnostic team's recommendations. NOTE: While iti is not required by the regulations, FRA recommends that every crossing within a proposed quiet zone be reviewed for  safety concerns.  4. Update the U.S. DOT Crossing Inventory Form to reflect current physical and operating conditions at each public, private, and pedestrian crossing located within a proposed  quiet zone.  5. Provide a Notice of Intent (NOI) to all of the railroads that operate over crossings in the proposed quiet zone, the State agency responsible for highway safety and the State agency responsible for crossing safety. The NOI must list all of the crossings in the proposed quiet zone and give a brief explanation of the tentative plans for mpementingeimprovememts within the quiet zone. Additional required elements of the NOI can be found in 49 CFR 222.43(b). The railroads and State agencies have 60 days in which to provide comments to the public authority on the proposed plan. 6. Alternative Safety Measures - If ASMs are going to be used to reduce risk, an application to FRA must be made. The application must include all of the elements provided in 49 CFR 222.39(b)(1) and copies of the application must be sent to the entities listed in 49 CFR 222.39(b)(3). They will have 60 days to provide comments to FRA on the application. FRA will provide a written decision on the application typically  within three to four months after it is received.    GUIUEIOEVPEIQUIESIEACyTORsS  The Quiet Zone Establishment Process continued  7. Determine how the quiet zone will be established using one of the following criteria: (Note that Options 2 through 4 will require the use of the FRA Quiet Zone Calculator 1. Every public highway-rail crossing in the proposed quiet zone is equipped with one 2. The Quiet Zone Risk Index (QZRI) of the proposed quiet zone is less than or equal to the Nationwide Significant Risk Threshold (NSRT) without installing SSMs or 3. The QZRI of the proposed quiet zone is less than or equal to the Nationwide Significant Risk Threshold (NSRT) after the installation of SSMs or ASMs. 4. The QZRI of the proposed quiet zone is less than or equal to the Risk Index with  available at itp:/safetydatafra.dotgovquiet.,  or more SSMs.  ASMs.  Horns (RIWH) after the installation of SSMs or ASMs.  8. Complete the installation of SSMs and ASMs and any other required improvements determined by the diagnostic team at all public, private, and pedestrian crossings within  the proposed quietzone.  9. Ensure that the required signage at each public, private, and pedestrian crossing is installed in accordance with 49 CFR Sections 222.25,222.27, and 222.35, and the standards outlined in the Manual on Uniform Traffic Control Devices. These signs may need to be  covered until the quiet zone is in effect.  10. Establish the quiet zone by providing a Notice of Quiet Zone Establishment to all of the parties that are listed in 49 CFR Section 222.43(a)(3). Be sure to include all of the required contents in the notice as listed in 49 CFR Section 222.43(d). The quiet zone can take effect no earlier than 21 days after the date on which the Notice of Quiet Zone Establishment is  mailed.  ***Appendix Cto the Train Horn Rule provides detailed, step by step guidance on how to  create a quiet zone.***    GudetotnequetzoneEsdpIsnInerocess  Required Documentation  Public authorities interested in establishing a quiet zone are required to submit certain documentation during the establishment process. FRA has provided checklists for the various documents that can be found at http://www.fra.dot.gov/Eib/Detais/L03055 FRA's Regional Grade Crossing Managers are available to provide technical assistance. A State's department of transportation or rail regulatory agency also may be able to Public authorities are encouraged to consult with the agencies in their State that have responsibility for crossing safety. Some States may have additional administrative or legal requirements that must be met in order to modify a public highway-rail grade crossing.  provide assistance to communities pursuing quiet zones.  Role of Railroads  Communities seeking to establish a quiet zone are required to send a Notice of Intent and a Notice of Quiet Zone Establishment to railroads operating over the public highway-rail grade crossings within the proposed quiet zone. Railroad officials can provide valuable input during the quiet zone establishment process and should be included on all diagnostic teams. Listed below are links to the Class I Railroads and Amtrak.  BNSF Railway (BNSF) CSX Transportation I (CSX) Canadian National (CN) Kansas City Southern (KCS)  Canadian Pacific (CP) Norfolk Southern (NS) Union Pacific (UP) Amtrak (ATK)  FINAL NOTE  The information contained in this brochure is provided as general guidance related to the Quiet Zone Establishment Process and should not be considered as a definitive resource. FRA strongly recommends that any public authority desiring to establish quiet zones take the opportunity to review all aspects of safety along its rail corridor. Particular attention should be given to measures that prevent trespassing on railroad tracks since investments made to establish a quiet zone may be negated if the horn has to be routinely sounded to  warn trespassers.    POINTS OF CONTACT  General Questions: Inga Toye, 202-493-6305 Debra Chappell, 202-493-6018 Ron Ries, 202-493-6285 Regional Contacts  Region 1 Connecticut, Maine, Massachusetts, New Hampshire, New Jersey,  New' York, Rhode Island, and Vermont  1-800-724-5991  Region 2 Delaware, Maryland, Ohio, Pennsylvania, Virginia, West Virginia,  and Washington, D.C. 1-800-724-5992  Region 3 Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina,  South Carolina, and Tennessee 1-800-724-5993  Region 4 Illinois, Indiana, Michigan, Minnesota, and Wisconsin  1-800-724-5040  Region 5 Arkansas, Louisiana, New Mexico, Oklahoma, and Texas  1-800-724-5995  Region 6 Colorado, lowa, Kansas, Missouri, and Nebraska  1-800-724-5996  Region 7 Arizona, California, Nevada, and Utah  1-800-724-5997  Region 8 Alaska, Idaho, Montana, North Dakota, South Dakota, Oregon,  Washington, and Wyoming 1-800-724-5998    OF TRANGR  STATES OF  Rail - Moving America Forward  The mission of the Federal Railroad Administration is to enable the safe, reliable, and efficient movement of people and goods for a strong America,  now and in the future.  U.S. Department of Transportation Federal Railroad Administration 1200 New. Jersey Avenue S.E. Washington, DC20590 Telephone: 202-493-6299 www.fra.dot.gov  Follow FRA on Facebook and Twitter  September 2013    TOWN OF GROTTOES TOWN COUNCIL MEETING AGENDA  May 8, 2023 7:00 P.M.  CALL TO ORDER - MAYOR PLASTER ROLL CALLING - CLERK MORRIS WELCOME CITIZENS  APPROVAL OF MINUTES - MEETINGS OF APRIL10, 2023.  ***  RECESS REGULAR MEETING PUBLIC HEARING:  1. FY23-24 Annual Budget and Proposed Fee Schedule  ADJOURN PUBLIC HEARING AND RETURN TO REGULAR MEETING  ***  PRESENTATION OF PETITIONS AND CLAIMS (PUBLIC COMMENT)  REPORTS OF THE STANDING COMMITTEES: 1. Finance - Council member Raynes, Chair a. ACTION Approval of Financial Reports 2. Water and Sewer- Council member Bailey, Chair  3. Ordinance, Health, and Property - Council member Kohl, Chair 4. Streets and Street Lights - Council member Justis, Chair  5. Parks, Recreation and Public Facilities - Council member Sterling, Chair  6. Special Events Council member Leeth, Chair  7. Personnel, Fire and Police Protection - Mayor Plaster, Chair    STAFF REPORTS: 1. Town Manager 2. Town Attorney 3. Treasurer  4. Assistant to Town Manager 5. Police Chief 6. Public Works Director 7. Parks and Tourism Director  NEW BUSINESS OLDBUSINESS ADJOURN  1. Consideration for a motion to rescind council's previous motion to demolish the pool.  RULES FOR PUBLIC HEARINGS  Persons wishing to speak at the hearing must sign-up prior to the start oft the meeting. The CoumclCommisowlourd will hear up to 3 speakers from each side FOR/AGAINSI). Eachs speaker is limited to 3 minutes, whether speaking on behalf of a group or as an individual.  Repetitive testimony is discouraged.  All comments shall be directed to the Town Council. Debate is prohibited. Mayor/Chairman shall have the authority to end a presentation that violates these rules.    April 10, 2023  A work session of the Town Council of the Town of Grottoes was held on Monday, April 10,  2023, at 5:30; p.m. at the Grottoes Town Hall, Grottoes, Virginia.  CALLTO ORDER at 5:30 p.m.  Mayor Plaster called the work session of April 10, 2023, of the Grottoes Town Council to order ATTENDANCE: Council Members present: Mayor Jo Plaster, Tim Leeth, David Raynes, Michael Kohl, and Mark Sterling. Council members Joshua Bailey and Jim Justis arrived late. Other' Town Officials present were: Town Attorney Michael Helm, Town Manager Stefanie McAlister, Clerk Tara Morris, Treasurer Rhonda Danner, Public Works Director AJ Hummel, Mayor Plaster stated the first item on the agenda was the budget review. Manager McAlister presented a detailed presentation of the proposed budget. She stated this year's budget represents a 26% decrease from last year, which is primarily due to not receiving any federal funds. Manager McAlister stated that there is an increase in expenses in the budget for electricity, materials, supplies, and gas/ diesel. She stated that with this budget there has been restructuring in staffing, position descriptions and compensations. She said this budget proposal also includes a 60/40 split for dual and family health insurance verses the previous 80/20 split. Manager McAlister said there are no increases proposed for real estate or personal property taxes ori in the water and sewer fees. However, Manager McAlister. said that our refuse fund which is a user fund and must pay for itself, has to incur a $3.50 increase per month. She stated that Waste Management has increased our contract rate due to. the increase in fuel prices and wages. Manager McAlister said the Park fund represents a restructuring of staff to work a variety of tasks in the park and not just as a tour guide. She stated that the Parks Director is looking to create Park Aide and Park Ranger Ip positions to assist with more. responsibilities but will also mean higher compensation than the current minimum wage rates. Manager McAlister said in January 2024 the Park Department is looking to hire one Park Ranger II position, which would be full-time, and would include maintenance and upkeep of the parks. Council member Bailey asked about using the merit and cola process for the raises. Manager McAlister said this year she ist trying to get staff at a comparable wage sO we don'tlose our staff, is refining position descriptions, and plans to use the merit and cola process for raises next budget. Council member Bailey said when the council prioritized goals for the strategic plan that staffing wasn'taj priority for council. He said he knows the staff voted on that goal, but the council did not. Council member Bailey asked if the council could get aj plan of positions that will be needed over the next few years sO we can have aj plan in place to implement them. Council member Leeth said he feels the next workshop should be about what Josh was saying about staffing and what we are  Parks Director Austin Shank and Police ChiefJason Sullivan.  going to do tol bring revenue into the town.    Mayor Plaster said the next item on the agenda is the B-2 zoning request. Clerk Morris said that Kenny May, property owner, 703 Dogwood Avenue is requesting to build up to a 40'x60' pavilion to provide a covered outdoor area for customers to dine, enjoy entertainment and help absorb the noise from the live entertainment. She stated that the pavilion would be constructed SO in the future it could be enclosed for use during the winter months. Clerk Morris said the Planning Commission reviewed and discussed the request and unanimously recommended approval of the request to council. She stated that this is an action item on the regular meeting Mayor Plaster said the next item on the agenda is funds for HVAC repairs. Manager McAlister said Riddleberger has notified us that our HVAC unit over the town office needs to be replaced. She said the unit has been working at halfi its capacity for serval years and does not have much freon sO the air conditioning will not work adquatley, and the heat will only work on emergency heat. Our service provider recommends that we replace the unit and gave us aj price of $44,000.00 to replace the 15-ton unit. Manager McAlister stated a problem we have run into is therei is a 20-30-week lead time on getting one of these units here. She said we have reached out to get other quotes and are still waiting on two, but we did receive a quote from Landes for $36,000.00 for a 15-ton unit which they have in stock and can get here in a couple of weeks. Council member Bailey made a motion, seconded by Council member Leeth, to replace the HVAC unit at a cost not to exceed $40,000.00. Council member Bailey amended his motion to add quickest availability, Council member Leeth accepted the amendment. The vote carried by a vote of 6-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; STERLING - AYE; Mayor Plaster said the next item on the agenda is phase II for the cave internet. Director Shank stated that we. have completed the first phase of running the internet to the cave. He stated that we were planning to complete the second phase in the future but the need to upgrade the emergency phones, which have been a continuous problem, has become an immediate need versus a future need. Director Shank said that this quote includes running conduit in the walking paths to get the internet into all areas of the cave and emergency phones spread out throughout the cave. He stated that this will also include conduit for running new electric lines into the cave. Director Shank said he would like to start this project sooner verses later and asked to use the ARPA funds to cover the cost. Council member Justis made a motion to spend up to $80,000.00 to complete the second phase oft the cave internet and emergency phone service project. Council member Sterling seconded the motion. Council member Justis amended the motion to clarify the funds would come from the ARPA funds. Council member Sterling accepted the amendment. The vote carried by a vote of6-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; Mayor Plaster asked if there was anything under other business. Council member Bailey asked if we could limit discussion at our meetings to town residents. He said he feels there could be a lot of people here to speak about the pool tonight and feels that we should hear from our town  agenda under new business.  RAYNES - AYE; KOHL - AYE, LEETH - AYE.  STERLING - AYE; RAYNES - AYE; KOHL = AYE, LEETH - AYE.    residents since their tax money goes toward operating costs. Mayor Plaster said she does not know of a policy to exclude non- -residents from speaking during the public comment section. She said she was going to ask for all town residents to identify themselves, all Rockingham County residents to identify themselves, and all Augusta County residents to identify themselves. She said she feels that we can definitely listen to the Grottoes residents first. Council member Kohl said he feels we should listen to all the citizens because they obviously support our pool, businesses, and community. Council member Bailey made a motion to ask staff to work with counsel to draft aj policy for comments to recommend to the council at the next workshop. Council member Sterling seconded the motion. The vote carried by a vote of 6-0, voting recorded as follows: JUSTIS -4 AYE; BAILEY - AYE; STERLING - AYE; RAYNES-AYE;  KOHL- - AYE, LEETH - AYE.  With no further business Mayor Plaster adjourned the work session at 6:30 p.m.    April 10, 2023  A regular session of the' Town Council of the Town of Grottoes was held on Monday, April 10, 2023, at 7:00 p.m. at the Grottoes Volunteer Fire Department, Grottoes, Virginia.  CALL TO ORDER  Mayor Plaster called the regular session of April 10, 2023, of the Grottoes Town Council to ATTENDANCE: Council Members present: Joshua Bailey, Mark Sterling, Jim Justis, Jo Other Town Officials present: Town Manager Stefanie McAlister, Clerk Tara Morris, Attorney Michael Helm, Parks Director Austin Shank, Treasurer Rhonda Danner, Public Works Director  order at 7:00 p.m. Mayor Plaster asked for a roll call. Plaster, David Raynes, Tim Leeth, and Michael Kohl.  AJ Hummel, and Police Chief. Jason Sullivan. SPECIAL PRESENTATION  Mayor Plaster said we have a special presentation tonight. She asked Caleb Bailey and Roger "PeeWee" Randall to come forward. Caleb said that Roger has been coordinating the Friday Night Bluegrass in the Park for many years and has now passed the reins over to him. Caleb said he appreciates Roger'se efforts in organizing such a successful event for many years and feels that it is only right to give the honor where it is due. He renamed the Friday Night Bluegrass in the Park to the Roger "PeeWee" Randall Concert Series Bluegrass in the Park. Caleb presented a banner that will be hung during the shows. Roger Randall thanked Caleb and said this would not have been possible for all these years without the support of the Town. Mayor Plaster presented Caleb with a donation from the Town of Grottoes for the Concert Series. Caleb thanked Mayor  Plaster and Town Council for their continued support.  APPROVAL OF MINUTES  On motion by Council member Raynes, seconded by Council member. Justis, and carried by a vote of 6-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; STERLING-AYE; RAYNES - AYE; KOHL - AYE, LEETH- AYE; the Council approved the minutes of the  March 13, 2023 meeting as presented.  PRESENTATION OF PETITIONS AND CLAIMS (public comment)  Maite Taylor addressed the council concerned with the council's action to demolish the pool. She said she has aj petition with 1857 signatures on it and has a sponsor to donate $10,500.00 to help repair the pool. Ms. Taylor said she has reviewed all the documentation from the leak and the information from the geophysical report and structural engineers' report and does not feel    that the pool's structure is unsafe. Ms. Taylor feels the council needs to reconsider their action on Sara Kinzer addressed the council and stated that she moved here from a small town in Ohio that closed their community pool and the outcome from that was not good. She said it led to children and teens getting into trouble with the law and using drugs. Ms. Kinzer said that the next closest pool is 15-30 minutes away and the kids can' t walk or ride their bikes to those pools. She said a pool is a lifeline for these children and asked the council toj please fix our pool. Rachel Jackson addressed the council and stated that she was here tonight to express her concern about the council's action to demolish the pool. She said that she has lived in Grottoes all her life and spent most of her child and teenage years at the pool. She said that's where you went to connect with your friends over the summer. Ms. Jackson said the pool is not concrete and water. It'sc community! She said she knows there was concern about the number of family passes that were sold but feels that residents were reserved about investing the money, when the pool was closed several days during the week for private use. She said we have been hearing about a community center for years and if we are having problems getting a few lifeguards and a cashier how could we staff a community center. Ms. Jackson thanked the council for reconsidering their Nadina Pupic addressed the council stating that she has lived in Grottoes for 8 years now and grew up in the Town of Timberville. She said as a child growing upi in Timberville she spent her summers at the Timberville pool. She said she would like her kids to have the same experience. Ms. Pupic said we keep hearing about a community center, but she doesn'ti feel that is al big interest to residents because there is a community center less than 71 miles away in Weyers Cave. She expressed her sadness to the council and asked them to repair the pool and not to demolish Pat Holloway addressed the council stating that she served as a council member for Grottoes many years ago and knows the tough decisions that they must make. However, she does not feel that this is the right decision for the town based on the reports from the engineers. She said her daughter manages a pool and it is very successful. Ms. Holloway said that advertising should be done to promote the pool, events could be! held, late evening swim hours on certain days could all help the success of the pool. She said having the pool closed several days for private events is ridiculous and such events should not be happening during business hours. Ms. Holloway asked  demolishing the pool.  decision to demolish the pool.  it.  the council not to give up on the pool because the community needs it.  REPORTS OF STANDING COMMMITTEE:  FINANCE - Council member Raynes made a motion, seconded by Council member Leeth, and carried by a vote of 6-0, voting recorded as follows: JUSTIS - AYE; BAILEY -4 AYE; STERLING - AYE; RAYNES- - AYE; KOHL - AYE; LEETH - AYE, to approve the financial  reports for the month of March.    WATER AND SEWER - Council member Bailey stated that wel have water lines that need to be upgraded and it will cost $4.5 million and a lagoon that needs tol be dredged that will cost $1.5  million. He said the council is trying to be good stewards of your money. ORDINANCE, HEALTH, AND PROPERTY - no report STREET AND STREET LIGHTS. - no report PARKS, RECREATION AND PUBLICI FACILITIES  SPECIAL EVENTS - Council memberI Leeth announced the Grand Caverns 5K is scheduled for April 28"h, Chief Charlie's Kid's Fish Day will be held on May 6", and the community yard  sale will also be on May 6th.  PERSONNEL, FIRE AND POLICE PROTECTION-  STAFF REPORTS  TOWN MANAGER. A written report was provided. There were no additional comments from  staff and no questions or comments from Council members.  ATTORNEY. No report  TREASURER. A written report was provided. There were no additional comments from staff ASSISTANT TOTOWNI MANAGER. A written report was provided. There were no additional POLICECHIEE. A written report was provided. There were no additional comments from staff PUBLIC WORKS. A written report was provided. There were no additional comments from RECREATION AND TOURISM DIRECTOR. A written report was provided. There were no additional comments from staff and no questions or comments from Council members.  and no questions or comments from Council members.  comments from staff and no questions or comments from Council members.  and no questions or comments from Council members. staff and no questions or comments from Council members.  NEW BUSINESS  On a motion by Council member Kohl, seconded by Council member Sterling, and carried by a vote of6-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; STERLING - AYE; RAYNES - AYE; KOHL - AYE, LEETH - AYE; to approve the B-2 zoning request to build a  pavilion at 703 Dogwood Avenue.    Mayor Plaster asked the council to cease demolishing the pool until we have all the figures in Council member. Justis made a motion, seconded by Council member Sterling, to cease demolishing the pool until further information for clarification can be obtained. Council member Sterling said he thought that was the original motion. Council member Bailey stated that he doesn't feel the pool is safe to be opened. Council member Kohl said he doesn't think we are looking at an unsafe pool but feels the decision is if we are going to spend the money to repair it. Mayor Plaster called for a vote, the vote carried 5-1, voting recorded as follows: JUSTIS -AYE; BAILEY-NAY, STERLING - AYE; RAYNES - AYE; KOHL - AYE, LEETH- - AYE. Council member Kohl made a motion for a special meeting for public comment. Council  place.  member Kohl withdrew his motion. on next month's agenda. ADJOURNMENT  Council member Kohl asked for consideration to rescind the council's previous motion be placed  Mayor Plaster adjourned the meeting at 7:47 p.m.    Finonce +1a  Treasurer's Report April 2023  Revenues Water Sales Sewer Sales Trash Sales Utility Penalty Standpipe Sewer Connections Water Connections Real Estate Taxes Personal Property Vehicle License Fee Tax Penalty & Interest Business License Cell Tower Cigarette Tax Fines & Costs KFD Donation Golfo Cart Decals Communication Tax Consumption Tax Utility Tax Meals Tax Rent Sales Tax Transient Tax Zoning Permit Zoning Fees John Painter Park Shelter Rentals GC Admissions GC Giftshop Sales GC Mini Golf Sales GC: Shelter Rentals GCI Donation  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  16,392.35 33,369.83 15,194.50 159.98 73.68 31,500.00 36,000.00 309.88 661.32 667.30 101.83 8,779.98 1,495.00 3,000.00 880.17 300.00 150.00 2,161.88 651.00 2,919.02 19,936.80 150.00 18,168.58 163.07 1,920.00 390.00 599.47 53,028.35 12,680.98 307.00 1,537.85 375.00 264,024.82    Disbursements Accounts Payable Payroll Federal Payroll Taxes Federal Payroll Taxes State Payroll Taxes State Payroll Taxes Caverns Sales Tax Anthem Aflac Intuit Transfer Fee Merchant Bank Fee Town Visa Credit Cards Virginia Retirement: System  $ $ $ $ $ $ $ $ $ $ $ $ $ $  101,723.67 79,275.18 12,106.90 11,186.05 1,708.00 1,611.00 324.63 20,341.00 1,450.67 247.22 13.50 3,340.76 18,171.62 251,500.20  Highway FY22 Carry-Over July - January Expenses 1st-3rd Quarter  $ $ $ $ $ $ $ $ $ $ $ $ $ $  201,153.65 (656,762.48) 521,850.20 66,241.37 6,638.69 4,110.23 27,637.00 9,384.90 19,111.21 1,336,971.80 1,925,949.30 6,539,011.53 (66,241.37) Highway $ 1,925,949.30 ARPA 4,546,820.86  Veterans Memorial Town Activities RBEG Checking Kids Fish Day Savings ARPA Funds  Grand Caverns Playground Fund    $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  2,679,806.33 May 2,622,604.80 June 2,829,618.69 July 2,846,244.77 August 2,786,813.66 September 2,796,243.19 October 2,965,002.58 November 3,051,286.74 December 2,769,022.25 January 2,980,451.18 February 3,017,450.90 March 3,057,813.64 April 3,204,302.29 May 3,246,596.66 June 3,559,607.27 July 3,516,433.04 August 3,482,288.13 September 3,517,604.69 October 3,670,278.42 November 3,577,996.12 December 3,554,664.07 January 3,696,417.72 February 3,915,847.71 March 3,939,212.50 April 4,089,874.55 May 4,275,280.22 June 4,032,723.06 July 4,419,360.46 August 4,294,386.84 September 4,521,896.55 October 4,505,710.47 November 4,482,733.94 December 4,554,448.58 January 4,467,420.84 February 4,504,422.41 March  2020 2020 2020 2020 2020 2020 2020 2020 2021 2021 2021 2021 2021 2021 2021 2021 2021 2021 2021 2021 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2023 2023 2023  $ $ $ $  4,977,875.92 Statement $ 1,377,110.57 GCStatement 300,142.78 Sturgis (116,117.74) Checks 6,539,011.53    TOWN OF GROTTOES BUDGETTO ACTUAL REPORT April 2023 10 GENERAL: FUND REVENUES DESCRIPTION  BUDGET $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  YTD  VARIANCE  %  10-300-3001 REAL ESTATE' TAXES 10-300-3002 PERSONAL PROP. TAXES 10-300-3005 TAXI PENALTIES 10-300-3006 TAXI INTEREST 10-300-3007 UTILITYTAX 10-300-3008 SALES TAXES 20-300-3009 BANK STOCK TAX 10-300-3011 ROLLING STOCK TAX 10-300-3015 PPTRA REVENUE 10-300-3100 VEHICLE: LICENSE! FEE 10-300-31101 BUSINESS LICENSES 10-300-3125 COMMUNICATIONTAX 10-300-3130 ZONING PERMITS 10-300-3203 ZONING FEES 10-300-3400 FIREI PROGRAM REVENUES 10-300-3415 GRANTS 10-300-3420 HOUSE BILL: 599 10-300-3430 HIGHWAY REINBURSEMENT $ 10-300-3700 FINES/COSTS 10-300-3830 CELLTOWER 10-300-3900 MSCELLANEOUS INCOME 10-300-3950 CONSUMPTIONTAX 10-300-39601 MEALSTAX 10-300-3961 CIGARETTETAX 10-300-3962 TRANSIENT OCCUPANCY TAX $ 10-300-9550 KID'S FISH DAY 10-300-9700 RENTAL 10-300-9850 PARKING TICKET 10-300-9862 GOLF CARTI DECAL 10-300-9904 ARPA FUNDS Reallocate ARPA To Water/Sewer/Parks TOTAL REVENUE 10 GENERAL FUND EXPENDITURES DESCRIPTION ADMINISTRATION 10-400-5005 P/C SALARIES 10-400-5010T/C: SALARIES 10-400-5020: SALARIES/WAGES 10-400-5040FICA 10-400-050MED-FICA 10-00-S060GROUP INSURANCE  282,538 $ 283.466.37 $ 58,000 $ 91,967.57 $ 2,000 $ 2,658.48 $ 2,000 $ 27,000 $ 22,370.78 $ 200,000 $ 187.557.85 $ 42,000 $ 1,350 $ 23,861 $ 23,861.00 $ 45,000 $ 52,358.17 $ 90,000 $ 52,911.31 $ 27,000 $ 16,031.66 $ 17,000 $ 9,113.77 $ 500 $ 420.00 $ 15,000 $ 15,000.00 $ $ 50,000.00 $ 57,363 $ 47,298.00 $ 618,623 $ 521,850.20 $ 5,600 $ 11,286.11 $ 10,000 $ 23,280.79 $ 6,000 $ 4,882.01 $ 169,217 $ 152,008.30 $ 60,000 $ 42,000.00 $ 1,000 $ $ 3,000 $ 1,500 $ 150 $ 410,209 $ 410,209.00 $  928.37 100.3% 33,967.57 158.6% 658.48 132.9% 172.80 108.6% (4,629.22) 82.9% (12,442.15) 93.8% (42,000.00) (42.61) 96.8% 7,358.17 116.4% (37,088.69) 58.8% (10,968.34) 59.4% (7,886.23) 53.6% (80.00) 84.0% 50,000.00 (10,065.00) 82.5% (96,772.80) 84.4% 5,686.1E 201.5% 13,280.79 232.8% (1,117.99) 81.4% (17,208.70) (18,000.00) 70.0% 623.25 162.3% 1,625.00 (1,212.50) 59.6% (1,430.00) 275.00 283.3%  2,172.80 $  $ 1,307.39 $  0.0% 100.0%  100.0% 0.0%  36,190 $ 14,950.00 $ (21,240.00) 41.3%  89.8% 0.0% 4.7% 100.0%  1,623.25 $ 1,625.00 $ 1,787.50 $ 70.00 $ 425.00 $  $ 2,212,101.00 $ 2,044,492.31 $ (167,608.69) 92.4%  BUDGET $ $ $ $ $ $  YTD  VARIANCE $ 1,462.50 $ 4,854.89 $ 1,135.43 $  % 500.00 0.0% 787.50 65.0% 29,363.69 74.9% 2,345.11 67.4% 564.57 66.8% 133.68 99.3%  500 $ 2,250 $ 116,921 $ 87,557.31 $ 7,200 $ 1,700 $ 18,299 $ 18,165.32 $    10-400-5065 LIFEI INSURANCE 10-400-5070 RETIREMENT 10-400-6110 TELEPHONE 10-400-6111 CELL PHONES 10-400-6115. ANSWERING: SERVICES 10-400-6130 ELECTRICAL 10-400-6131 GAS/DIESEL 10-400-6150 M&RI BUILDING & GROUNDS $ 10-400-6160 M&R EQUIPMENT 10-400-6163 INTERNET EXPENSES 10-400-6300 POSTAGE & FREIGHT 10-400-6320 ADVERTISING 10-400-6330 TRAINING & EDUCATION 10-400-6340 DUES & SUBSCRIPTIONS 10-400-6350 PROFESSIONAL SERVICES 10-400-6351 LEGALI FEES 10-400-6360. AUDITS COSTS 10-400-6380 LABILITY/PROPERTY INS. 10-400-6401 SERVICES CONTRACTS 10-400-6500 SUPPLIES & MATERIALS 10-400-6505 RUG SERVICE 10-400-7030 CAPITAL OUTLAY/EQUIP 10-400-8020 DONATIONS 10-400-8030 SPECIAL EVENTS EXPENSES $ 10-400-8090 FIRE DEPARTMENT PLEDGE $ 10-400-8100 MEDICAL FEES 10-400-9000 MISCELLANOUS EXPENSES 10-400-9400 TECHNICAL SUPPORT 10-400-9800 KIDS FISH DAY 10-400-9910 VETERAN'S! MEMORIAL 10-400-9912 IST RESPONDERS BRICKS 10-400-9916 HEAVEN ONI EARTH PLAY GD $ 10-400-9921 BANK. ANALYSIS FEE 10-400-9929. ARPA FUNDS EXPENSE TOTAL-ADINSTRATON 10G GENERALFUND DESCRIPTION PUBLICWORKS 10-410-5020 SALARIES & WAGES 10-410-5040 FICA 10-410-5050 MED-FICA 10-410-5060 GROUP INSURANCE 10-410-5065 LIFE INSURANCE 10-410-5070 RETIREMENT 10-410-6111 CELL PHONES 10-410-9400TECHNICHNICALSUPPORT TOTAL- PUBLIC WORKS 10GENERALI FUND DESCRIPTION STREETLIGHTS 10-420-61301 ELECTRIC TOTAL-STRETLIOHTS 10GENERALI FUND DESCRIPTION  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  1.500 $ 15.000 $ 12.390.53 $ 1.055 $ 3.368.69 $ 2,900 $ 1,200 $ 18,000 $ 19.480.64 $ 500 $ $ 1.000 $ 740 $ 2,500 $ 5,000 $ 3.209.68 $ 3,500 $ 4,000 $ 50,000 $ 11.906.60 $ 45,000 $ 26,403.64 $ 6,000 $ 15,500 $ 15,395.50 $ 20,950 $ 10,560.46 $ 11,000 $ 15,507.94 $ $ 26,000 $ 10,995.00 $ 19,500 $ 6,000 $ 15,000 $ 15,000.00 $ 500 $ 1,500 $ 3,454.16 $ 8,600 $ $ $ $ $ 500 $ 410,209 $ 76,851.82 $ 840.024 $ 395.044.87 $  1.308.19 $ 2.351.86 $ 918.30 $ $ 867.44 $ 853.65 $ 567.26 $ 5,005.12 $ 6,787.02 $ 3,380.34 $ 6,600.00 $ 78.08 $ 1,875.00 $ 9,818.85 $ 56.00 $ 7,686.56 $ 81.47 $ 99.65 $ 2,817.90 $ 5,870.00 $ 322.07 $  191.81 87.2% 2,609.47 82.6% (2.313.69) 319.3% 548.14 81.1% 281.70 (1.480.64) 108.2% 500.00 (867.44) 146.35 85.4% 172.74 76.7% (2.505.12) 200.2% 1,790.32 64.2% (3,287.02) 193.9% 619.66 38,093.40 18,596.36 (600.00) 110.0% 104.50 99.3% 10,389.54 (4,507.94) 141.0% (78.08) 15,005.00 17,625.00 (3,818.85) 163.6% 444.00 (1,954.16) 230.3% 913.44 (81.47) 0.0% (99.65) 0.0% (2,817.90) (5,870.00) 177.93 333,357.18 444.979.13 VARIANCE 11,391.21 682.86 209.10 (41.72) 100.8% 159.44 46.9% 1,850.80 42.2% 162.71 500.00 14.914.40 VARIANCE  76.5% 0.0% 0.0%  84.5% 23.8% 58.7% 50.4% 0.0% 0.0% 9.6% 100.0% 11.2% 89.4% 0.0% 0.0% 64.4% 18.7% 47.0% % 53.6% 54.5% 47.7% 81.9% 0.0% 59.2% %  BUDGET $ $ $ $ $ $ $ $ $  YTD  24,572 $ 13,180.79 $ 1,500 $ 400 $ 5,161 $ 300 $ 3,200 $ 900 $ 500 $ 36.533 $ 21.618.60 $  817.14 $ 190.90 $ 5,202.72 $ 140.56 $ 1.349.20 $ 737.29 $ $  BUDGET  YTD  8.500 $ 10.291.16 $ 8.500 $ 10.291.16 $  (1,791.16) 121.1% (1.791.16) 121.1%  BUDGET  YTD  VARIANCE  %    POLICE 10-450-5020: SALARIES & WAGES 10-450-5030 PART TIME: SALARIES 10-450-5040FICA 10-450-50501 MED-FICA 10-450-5060 GROUP INSURANCE 10-450-5065 LIFE INSURANCE 10-450-5070 RETIREMENT 10-450-6110TELEPHONE 10-450-611F CELLI PHONES 10-450-6131 GAS/DIESEL 10-450-61601 M&R EQUIPMENT 10-450-6170M&R. AUTOSTRUCKS 10-450-6330TRAININGIEDUCATION 10-450-63501 PROFESSIONAL: SERVIÇES 10-450-6500: SUPPLIESMATERIALS 10-450-65101 RUG SERVICE 10-450-65101 EQUIPMENT & SUPPLIES 10-450-6520 UNIFORMS 0ASOJOQUALIPCATON AMMO 10-450-6535 PUBLIC RELATIONS 10-450-7000 SOFTWARE CONTRACT 10-450-7030 CAPITAL OUTLAY 10-450-7100. ACADEMY MEMBERSHIP 10-450-8200 INTERNET 10-450-8300 INTERPRETER SERVICES 10-40-8400TOWING 10-450,8S00TECHNICAL ASSISTANCE 10-450-8702 COURT APPT. ATTORNEY 10-450-8703 MISC. EXPENSES 10-450-8706: SERVICE CONTRACT 10-450-8708 RANGE FEES TOTAL- POLICE 10GENERALI FUND DESCRIPTION HIGHWAYS  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  393.515 $ 289.047.02 $ 40.000 $ 13.588.28 $ 26.900 $ 17.812.34 $ 6.300 $ 4,165.81 $ 65,688 $ 69,746.01 $ 5,100 $ 50.000 $ 36,193.70 $ 1,055 $ 7,103 $ 15,600 $ 19,523.94 $ 3,500 $ 2,915.07 $ 8,000 $ 13,062.17 $ 4,000 $ $ 4,000 $ $ 30,000 $ 21,869.95 $ 7,500 $ 3,000 $ 3,000 $ 15,000 $ 10,637.96 $ 6,000 $ 3,720 $ 740 $ 400 $ 300 $ 5,400 $ 1,200 $ 200 $ 800 $ 400 $ 708.421.00 $ 535.181.15 $  104,467.98 26,411.72 9,087.66 2,134.19 (4,058.01) 106.2% 1,267.31 13,806.30 (1,800.53) 270.7% 1,682.24 (3,923.94) 125.2% 584.93 (5,062.17) 163.3% 1,226.17 (300.00) 1,171.96 (78.08) 8,130.05 585.35 1,600.00 176.24 4,362.04 6,000.00 3,720.00 172.74 400.00 300.00 (116.30) 102.2% 720.00 200.00 (28.00) 103.5% 400.00 173.239.85 VARIANCE  73.5% 34.0% 66.2% 66.1% 75.2% 72.4% 76.3% 83.3% 69.3% 0.0% 70.7% 0.0% 72.9% 92.2% 46.7% 94.1% 70.9% 0.0% 0.0% 76.7% 0.0% 0.0% 40.0% 0.0% 0.0% 75.5% % 83.3% 68.8%  3,832.69 $ 2,855.53 $ 5,420.76 $ 2,773.83 $ 300.00 $ 2,828.04 $ 78.08 $ 6,914.65 $ 1,400.00 $ 2,823.76 $ $ $ 567.26 $ $ $ 5,516.30 $ 480.00 $ $ 828.00 $ $  BUDGET $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  YTD 1,549.50 $ 8,182.57 $ 1,913.64 $ 2,406.18 $ 737.30 $ 7,742.11 $ 500.00 $ 3,484.26 $  10-470-5019TOWN: COUNCIL SALARIES 10-470-5020 (HWY) SALARIES 10-470-5030 (HWI)PARTTIME: SALARIES $ 10-470-5040 (HWY)FICA 10-470-5050 (HWY) MED FICA 10-470-5060 (HWY) GROUP INSURANCE 10-470-5065 LIFE INSURANCE 10-470-5070 (HWY) RETIREMENT 10-470-6130 (HWY) CELL PHONE 10-470-61301 (HWY)ELECTRIC 10-470-6131 (HWY)C GAS/DIESEL 10-470-6160 (HWY) M&R EQUIPMENT 10-470-6170 (HWY) M&R AUTO/TRUCKS 10-470-6350 PROFESSIONAL SERVICES 10-470-6400 (HWY) CONT. SERVICES 10-470-6500(HWY)S SUPPLIESMATERIALS $ 1047070OHWY)CAP. OUTLAYI EQUIP. $ 104707310UNIFORMS 10-470-7320AUDIT: COSTS TOTAL-HICHWAY  2,250 $ 171,758 $ 143,088.57 $ 20,000 $ 12,480.00 $ 11,900 $ 2,800 $ 34,252 $ 36,362.00 $ 2,200 $ 21,500 $ 22,795.14 $ 900 $ 20,000 $ 19,932.38 $ 12,075 $ 12,219.87 $ 21,600 $ 22,240.64 $ 11,000 $ 4,000 $ 32,400 $ 38,909.01 $ 92,800 $ 67,123.43 $ 3,380 $ 6,000 $ 6,600.00 $ 618,623 $ 667.081.60 $  700.50 68.9% 28,669.43 7,520.00 62.4% 3,717.43 886.36 68.3% (2,110.00) 106.2% (206.18) 109.4% (1,295.14) 106.0% 162.70 67.62 (144.87) 101.2% (640.64) 103.0% 3,257.89 3,500.00 (6,509.01) 120.1% 25,676.57 (104.26) 103.1% (600.00) 110.0% (48.458.60) 107.8%  81.9% 99.7% 70.4% 0.0% 72.3%  147,808 $ 258,815.00 $ (111,007.00) 175.1%    20 WATER FUND INCOME DESCRIPTION  BUDGET $ 4,000 $ $ $ 3,300 $ $ $ $ $ $ $ 500,000 $  YTD  VARIANCE  % 83.3% 47.7% 0.0% 100.0% 35.2% % 787.50 65.0% 32,752.51 74.6% 2,256.70 71.8% 556.61 70.7% 2,018.98 91.8% 687.05 57.1% 7,268.22 54.6% (1,278.36) 221.2% 162.71 81.9% 172.79 76.7% (2,361.83) 114.1% (698.87) 169.9% 3,500.00 0.0% 482.30 35.7% (10.96) 100.7% 487.00 83.8% 874.58 56.3% 2,820.00 6.0% 915.00 72.3% 1,000.00 0.0% 1,549.55 22.5% 6,000.00 0.0% (2.00) 100.1% (600.00) 108.6% 104.50 99.3% (2,608.78) 110.4% 7,000.00 (78.08) 150.15 93.2% 20,117.50 (27,294.96) 171.8% 253,312.00  20-310-3519 UTILITY PENALITIES 20-310-3520 WATER SALES 20-310-3530 STANDPIPE SALES 20-310-3810 RECONNECTION FEES 20-310-3820 CONNECTION! FEES 20-310-3821 ONLINE CONVIENCE FEE Reallocate Adm ARPA Funds TOTAL-INCOME 20 WATER FUND EXPENSES DESCRIPTION  2,580.04 $ (154,525.94) 64.5%  276,269 $ 230.241.01 $ (154.525.94) 319,500 $ 152,500.00 $ (167,000.00) $ 1,103,069 $ 387,836.65 $ (476,836.28)  2,315.60 $ 200.00 $ $  (984.40) 70.2% 200.00  BUDGET 2,250 $ $ 128,931 $ 96,178.49 $ $ 8,000 $ $ 1,900 $ $ 24,591 $ 22,572.02 $ $ 1,600 $ $ 16,000 $ $ 1,055 $ $ 900 $ $ 740 $ $ 16,800 $ 19,161.83 $ $ 1,000 $ $ 3,500 $ $ 750 $ $ 1,500 $ $ 3,000 $ $ 2,000 $ $ 3,000 $ $ 3,300 $ $ 1,000 $ $ 2,000 $ $ 6,000 $ 3,700 $ 3,702.00 $ $ 7,000 $ $ 15,500 $ 15,395.50 $ $ 25,000 $ 27,608.78 $ $ 7,000 $ $ $ $ 2,200 $ 2,049.85 $ $ 21,500 $ $ 38,040 $ 65,334.96 $ $ 253,312 $  YTD 1,462.50 $ 5,743.30 $ 1,343.39 $ 912.95 $ 8,731.78 $ 2,333.36 $ 737.29 $ 567.21 $ 1,698.87 $ $ 267.70 $ 1,510.96 $ 2,513.00 $ 1,125.42 $ 180.00 $ 2,385.00 $ $ 450.45 $ $ 7,600.00 $  VARIANCE  20-450-5010 ELECTED OFFIÇAL SALARIES $ 20-450-5020 SALARIES & WAGES 20-450-5040FICA 20-450-5050 MED-FIÇA 20-450-5060 GROUP INSURANCE 20-450-5065 LIFE INSURANCE 20-450-5070 RETIREMENT 204SOGTOTELEPHONE 20-450-6120 CELL PHONE 20-450-6121 INTERNET 20-450-6130 ELECTRIC 20-450-6131 GAS/DIESEL 20-450-6145 CONNECTIONS 20-450-6150 M&RI BUILD/GROUNDS 20-450-6160 M&RI EQUIPMENT 20-450-6200 M&R WATER LINES 20-450-6300 POSTAGEFREIGHT 20-450-6330 TRAINNING/EDUCATION 20-450-6340 DUESSUBSCRIPTIONS 20-450-6345 ONLINE PAYMENT FEE 20-450-6350 PROFESSIONAL SERVICES 20-450-6352 ENGINEERING FEES 20-450-6353 WATER WORKS PERMIT FEE $ 20-450-6360. AUDIT COSTS 20-450-6380 INSUR. LIABILITY/PROP. 20-450-6500 SUPPLIES/MATERIALS 20-450-6502 FIREI HYDRANTS 20-450-6505 RUGS SERVICE 20-450-6520 UNIFORMS 20-450-6530 SERVICE CONTRACTS 20-450-7030 CAPITAL OUTLAY/EQUIP. 20-450-9400 CAP. IMP/RESERVE  $ 78.08 $ 1,382.50 $  0.0% 0.0% 6.4% 0.0%  $    20-450-9929 APRA FUNDS EXPENSE TOTAL' WATER 30 SEWER FUND INCOME DESCRIPTION  500,000 $ 176.006.40 $ 1.103.069 $ 469,033.59 $ 810.041.81  500,000.00  35.2% 42.5%  BUDGET  YTD  VARIANCE  %  30-320-3520 SEWER: SALES 30-320-3599 UTILITY PENALITIES 30-320-3820 CONNECTIONI FEES 30-320-3821 ONLINE CONVIENCE FEE 30-320-4219. ARPA FUNDS Reallocate Adm ARPA Funds TOTAL-INCOME 30 SEWER FUND EXPENSES DESCRIPTION  $ 529,269.00 $ 458,187.43 $ 4,000.00 $ $ $ 20,000.00 $  (71,081.57) 86.6% (1,419.96) 64.5% 200.00  2.580.04 $ 200.00 $ $ $  $ 312,500.00 $ 147,500.00 $ (165.000.00) 47.2%  $  0.0% 100% 0.0%  865,769.00 $ 608,467.47 $ (237,301.53) 70.3%  BUDGET $ 2,250 $ $ 203,417 $ 174,798.53 $ $ 12,600 $ 10,562.34 $ $ 2,900 $ $ 41,758 $ 12,204.62 $ $ 2,600 $ $ 25,300 $ 16,273.25 $ $ 1,055 $ $ 900 $ $ 35,000 $ 35,210.43 $ $ 1,000 $ $ 740 $ $ 3,000 $ $ 6,500 $ $ 1,000 $ $ 1,000 $ $ 2,500 $ $ 1,500 $ $ 4,820 $ $ 1,000 $ $ 9,750 $ $ 60,000 $ $ 7,000 $ 15,500 $ 15,395.50 $ $ $ $ 14,500 $ 21,853.14 $ $ $ $ 2,200 $ $ 40,000 $  YTD 1,462.50 $ 2,470.39 $ 1,707.60 $ 1,920.63 $ 737.28 $ 3,110.68 $ 971.70 $ 1,183.01 $ 4,514.35 $ 1,763.78 $ 770.07 $ 1,125.44 $ 48.00 $ 4,310.00 $ $ 7,479.00 $ $ 7,600.00 $ 243.60 $ 78.04 $ 2,019.79 $ 923.00 $  VARIANCE  %  30-450-5010 ELECTED OFFICALS SAL. 30-450-5020 SALARIES & WAGES 30-450-50401 FICA 30-450-5050 MED-FICA 30-450-5060 GROUP INSURANCE 30-450-5065 LIFE INSURANCE 30-450-5070 RETIREMENT 30450GIOTELEPHONE 04SOATICELLPHONES 30-450-6130 ELECTRIC 30-450-6131 GAS/DIESEL 30-450-6132 INTERNET 30-450-6150N M&R BUILDINGIGROUNDS 30-450-6160 M&R EQUIPMENT 30-450-61701 M&R AUTOS/TRUCKS 30-450-6190 M&R SEWER SYSTEM 30-450-63001 POSTAGE & FREIGHT 30-450-6330 TRANMINGEDUCATION 30-450-6340 DUESSUBSCKIFTIONS 30-450-6345 ONLINE PAYMENT FEE 30-450-6350 PROFESSIONAL SERVICES 30-450-6352 ENGINEERING FEES 30-450-6360. AUDIT COSTS 30-450-6380 INSURANCE/LIABIL./PROPER. $ 30-450-6401 CONTRACTED SERVICES 30-450-6500 SUPPLIESMATERIALS 30-450-6520 RUG SERVICE 30-450-6520 UNIFORMS 30450630CHEMICALS  (787.50) 65.0% (28,618.47) 85.9% (2,037.66) 83.8% (429.61) 85.2% (29,553.38) 29.2% (892.40) 65.7% (9,026.75) 64.3% 865.63 (162.72) 81.9% 210.43 2,110.68 311.1% 231.70 131.3% (1,816.99) 39.4% (1,985.65) 69.5% 763.78 176.4% (229.93) 77.0% (1,374.56) 45.0% (1,452.00) (510.00) 89.4% (1,000.00) (2,271.00) 76.7% (60,000.00) 600.00 108.6% (104.50) 99.3% 243.60 7,353.14 150.7% 78.04 (180.21) 91.8% (39,077.00)  182.1% 100.6%  3.2% 0.0% 0.0% 0.0% 0.0% 2.3%    30-450-7030 CAPITAL OUTLAY 30-450-9400 LEGAL FEES 30-450-9450 CAPITAL RESERVE 30-450-9500 SERVICE CONTRACTS 30-450-9925 WWTP LOANI PRINCIPLE 30-450-9926 WWTPI LOANI INTEREST 30-450-9927 VRAI FEE 30-450-9929 ARPA FUNDS EXPENSE TOTAL-SEWER 501 PARKS FUND INCOME DESCRIPTION  $ $ $ $ $ $ $ $  123.000 $ 29.178.11 $ 1,251 $ 90.173 $ 1,000 $ 93.057 $ 93,056.76 $ 34,498 $ 33.509.97 $ 3,000 $ 20,000 $  (93,821.89) 23.7% (1.251.00) (90.173.00) 382.50 138.3% (0.24) 100.0% (988.03) 97.1% (207.51) 20,000.00  $ $ 1,382.50 $ 2.792.49 $ $  0.0% 0.0%  0.0% 0.0%  865.769 $ 490.656.50 $ (335.112.50) 56.7%  BUDGET YTD $ 3.500 $ 3.775.89 $ $ 600,000 $ 454,888.35 $ (145,111.65) $ 95,000 $ 95,406.89 $ $ 2,000 $ 1,748.00 $ $ 8,000 $ 9,062.23 $ $ 10,000 $ 20,458.90 $ $ $ 18,628.40 $ $ 44,000 $ 16,469.78 $ $ 5,000 $ 2,805.25 $ $ $ 11,752.38 $ 5,000 $ 3,084.00 $ $ 1,800 $ 814.50 $ $ $ 1,215.00 $ 65,228 $ $ 200,000 $  VARIANCE  % 75.8% 100.4% 113.3% 0.0% 0.0% 0.0% 0.0% 0.0% 100%  50-330-1001 JPI PARK SHELTER RENTAL 50-330-1002 CAVERNS ADMISSIONS 50-330-1003 GIFTSHOP SALES 50-330-1005 MINI-GOLF. ADMISSIONS 50-330-1006 GC: SHELTER RENTAL 50-330-1007 G.CAVERNS CONTRACTS 50-330-1010 MISC. INÇOME 50-330-1011 POOL 50-330-1014 POOL CONCESSIONS 50-330-4002 HAUNTED CAVE 50-330-4003 CAROLING IN THE CAVERNS $ 50-330-4004 BALLFIELD RENTAL 50-330-9046 DONATIONS 50-330-90471 TRANSFER CAPITAL RESERVE $ Reallocate Adm ARPA Funds TOTAL-INCOME 501 PARKS FUND EXPENSES DESCRIPTION  275.89 107.9% 406.89 (252.00) 87.4% 1,062.23 10,458.90 204.6% 18,628.40 (27,530.22) 37.4% (2,194.75) 56.1% 11,752.38 (1,916.00) (985.50) 1,215.00 $ (65,228.00) 0.00%  $  $ 1,039,528 $ 640,109.57 $ (199,418.43) 61.6%  BUDGET $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  YTD  VARIANCE  %  50-450-5020 SALARIES & WAGES 50-450-5030 PART-TIME WAGES 50-450-5035 PART-TIME POOLS STAFF 50-450-5040 FICA 50-450-5050 MED-FICA 50-450-5060 GROUP INSURANCE 50-450-5065 LIFE INSURANCE 50-450-5070 RETIREMENT 50-450-6113 INTERNET 50-450-6130 ELECTRIC 50-450-6131 GAS 50-450-6150 M&RI BUILDING 50-450-6160 M&R EQUIPMENT 50-450-6350 PROFESSIONAL SERVICES 50-450-6401 CONTRACTED SERVIÇES 50-450-6500 SUPPLIES ANDI MATERIALS 50-450-9000 MINI GOLF SUPPLIES  218,320 $ 152,846.67 $ 154,960 $ 111,931.18 $ 26,600 $ 17,461.83 $ 6,200 $ 44,574 $ 35,325.71 $ 2,846 $ 27,903 $ 13,257.33 $ 3,200 $ 21,600 $ 20,211.64 $ 4,000 $ 5,000 $ 13,336.25 $ 3,000 $ 3,000 $ $ 20,000 $ 24,286.16 $ 1,000 $  (65,473.33) 70.0% (43,028.82) 72.2% (9,138.17) 65.6% (2,116.16) 65.9% (9,248.29) 79.3% (1,464.04) 48.6% (14,645.67) (341.43) 89.3% (1,388.36) 93.6% (1,100.44) 72.5% 8,336.25 266.7% (975.05) 67.5% (1,252.25) 0.0% 295.10 4,286.16 121.4% (1,000.00)  55,000 $ 28,191.30 $ (26,808.70) 51.3%  4,083.84 $ 1,381.96 $ 2,858.57 $ 2,899.56 $ 2.024.95 $ 1,747.75 $ 295.10 $ $  47.5%  0.0% 0.0%    50-450-9002 CONTRACTS EXPENSE 50-450-9005 EDUCATION SUPPLIES 50-450-9006 CREDIT CARD FEE 50-450-9007 MDSE. RESALE/GIFTSHOP 50-450-9008 GC SALES SUPPLIES & EXP 50-450-9009 CAP. OUTLAY EQUIPMENT 50-450-9010. AUDIT COSTS 50-450-9011 PRINTING & BINDING 50-450-9012. ADVERTISING 50-450-9013 PROP./LIAB. INSURANCE 50-450-9014FLOOD: INSORANCE 50-450-9015TELECOMMUNICATIONS 50-450-9016 POSTAGE/FREIGHT 50-450-9017 HEATING SERVICES 50-450-9018 UNIFORMS 50-450-9021 DUES & ASSOC. MEMBERSHIPS $ 50-450-9025 MISC. EXPENSE 50-450-9028 CELL PHONES 50-450-9029 TRAININO/EDUCATION 50-450-9031 SERVICE CONTRACTS 50-450-9034 POOL CHEMICALS 50-450-9039 BULKI MAILING 50-450-9040 SPECIAL EVENTS 50-450-9041 TECHNICAL SUPPORT 50-450-9043 SIGNAGE 50-450-9929. ARPA Funds Expense TOTAL-PARKS 601 REFUSE. FUND INCOME DESCRIPTION 60-330-1000 REFUSE SALES 60-330-4000 SAVINGS INTEREST OG0.0OIOTRANSFER INA ADM TOTAL- INCOME 601 REFUSE FUND EXPENSES DESCRIPTION  $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $  500 $ 100 $ 3.000 $ 50,000 $ 61,482.90 $ 500 $ 50.000 $ 19,168.12 $ 6,000 $ 5.000 $ 15,500 $ 15,395.50 $ 12,000 $ 1,055 $ 4.249.14 $ 250 $ 8,000 $ 9.898.17 $ 4.500 $ 6,635.48 $ 4,700 $ 4,008.16 $ 500 $ 1,600 $ 1,000 $ 3,500 $ 9,000 $ $ 2,000 $ 2,191.06 $ 2,620 $ 4,576.70 $ 1,000 $ 200,000 $ 1,039.528 $ 634.279.82 $  $ $ 535.33 $ 1.422.03 $ 6.600.00 $ 535.00 $ 6.038.00 $ 33.68 $  (500.00) (100.00) (2,464.67) 11,482.90 123.0% 922.03 284.4% (30,831.88) 38.3% 600.00 110.0% (4,465.00) (104.50) 99.3% (5.962.00) 50.3% 3,194.14 402.8% (216.32) 13.5% 1,898.17 123.7% 2,135.48 147.5% (691.84) 85.3% 138.38 127.7% (402.53) 74.8% (960.00) 326.84 (3,999.03) 55.6% 130.84 191.06 1,956.70 174.7% (511.06) 48.9% 200,000.00 (5,248.18) 61.0%  0.0% 0.0% 17.8%  10.7%  60,000 $ 48,047.31 $ (11,952.69) 80.1%  638.38 $ 1,197.47 $ 40.00 $ 3,826.84 $ 5,000.97 $ 130.84 $ 488.94 $ $  4.0% 109.3% 0.0% 109.6% 0.0%  BUDGET $ $ $ $  YTD  VARIANCE $ $  %  208,860 $ 185,872.58 $ (22,987.42) 89.0%  4,000 $ $  212,860 $ 185,872.58 $  (26,987.42) 87.3%  BUDGET $ $ $ $ $  YTD $ 64,000 $ 47,953.36 $ 147,860 $ 128,207.63 $ 1,000 $ 212,860 $ 176.160.99 $  VARIANCE $  %  60-450-5020 SALARIES AND WAGES 60-450-6381 TIPPING FEES 60-450-6382 CONTRACTED: SERVICES 60-450-6521 INTERNET TOTAL-REFUSE  (16,046.64) 74.9% (19,652.37) 86.7% 36,699.01 82.8%    Staff Report #1  GROTTOES  VIRGINIA  Land Development Staff Report Zoning Permits issued (April 2023)  May 2023  2023 total to date 30 Total Permits 2023' Total Dwellings 3 Single-Family OTownhouse units  9 Permits 1Single Family OTown houses 7Fence 1Sign permit 1Garage  Aspen Avenue & 11th Street (R-7 zoning) - Corrections have been made to the site plan and now the plan will be reviewed by the PC for their recommendation. This is for a six-unit apartment building, Zoning Violation - The property owners at 200 gth Street have not complied with the zoning violation notice for having chickens. A second notice was sent giving them 10 days to comply or penalties will be imposed. Violation of chapter carries aj penalty of a Class 4 misdemeanor, a fine not to exceed $250. Forest Station - (21s! Street) - Construction continues on the first group of six townhouses. Cherry Street Townhouses Construction will soon begin on the Cherry Street Townhouses. These 200 Augusta Avenue - Rite Aid held their ribbon cutting ceremony on April 27, 2023. 600 Augusta Avenue - The Family Dollar Store has opted out of expanding the building due to the construction cost of the expansion. They are planning to remodel the current store.  which is aj permitted use in the R7 zoning district.  townhouses are located off of Cherry Avenue on 12th Street.  Respectfully submitted:  Tara Morris, Assistant to Town Manager    Staff Report #3  Treasurer's Staff Report May 2023 Audit  We are currently working with PB Mares on the FY20 audit. In April Ih had my first meeting with the auditing team and have been moving forward at a good pace by uploading items as they are requested for testing. Itist too early to have an estimation of a completion date, but I will  keep everyone updated on the progress.  Taxes  Below is the FY23 budget to actual tax revenue as of 4/30/2023. Real Estate: $283,466.37: 100% of budgeted amount collected. Personal Property: $91,967.57: 158% ofbudgeted amount collected. Vehicle License Fee: $52,358.17: 116%0 of budgeted amount collected. Personal Property Tax Relief: $23,861.00; 100% of budgeted amount collected.  Donations  We will be processing the Fire Department and Rescue Squad annual donation checks in the coming month. Each will receive $8,500.00 and will have their utility bill refunded from the previous year on the same check. We will also be processing the Grottoes Cardinals check for  $1,800.00. Utility Billing Billing Period: Billing Date: Due Date: Total Billing: Bills Generated: Bills Printed: Bills Emailed: New Applications: 13 Accounts Payable Date:  2152023-4/52023 5/5/2023 6/5/2023 $172,290.40 1356 1092 264  April 2023 $101,723.67  Number of April Checks: 86 Total April AP Expense:    Business License Issued in April: Total April Revenue: Total FY23 Revenue:  44 $8,859.18  $52,911.31: 59% oofbudgeted amount collected.    GROTTOES  Staff Report #4  VIRGINIA  MEMORANDUM  TO: FROM: DATE:  Mayor and Town Council Stefanie McAlister, Town Manager  May 4, 2023  SUBJECT: Staff Report  1. Fiscal Year 2023-2024 Budget Process  Aj public hearing regarding the draft FY23-24 proposed budget occurs on May gth at 7PM. During this time a presentation will be given regarding the draft and anyone wishing to speak on the proposal may do SO. Following the meeting, if required by Council adjustments will be made to the budget. A final draft will be presented to  Council for adoption at the June 12 meeting. 2. Shentel GloFiber Installation  Shentel's contractor. Edge Fiber Solutions LLC submitted six site plans for the installation of GloFiber throughout town. Staff have reviewed the plans and will be conferring with the contractor on site when each phase of the installation occurs. This will help assure that Town utilities aren'ti impacted or disrupted. Installations are planned  to start in August with completion by the end of the calendar year.  3. Dominion Energy  Dominion Energy has notified the Town that there are areas where the current electric service is not enough to support the amount of residential growth that is occurring. This includes the area of 12th Street Between Cherry Avenue to the dead end as well as the future growth that is expected in the area of 13th Street to 17h Street from Aspen Avenue tol Birch Avenue. Dominion Energy is making plans to increase the service through the  addition of electrical poles and transmission and service lines.  4. Notification of Public Hearings  Several Town leaders have been discussing the state code requirement of public hearing notifications being published in the paper. Several localities have had issues with their notice publications lately and subscribership has decreased. The localities are considering approaching local lawmakers to see ift there is widerinterest in having the requirement move to an on-line notification. Talks are in the preliminary stages; however, I would like  to get a sense of Council's feeling about this topic.    Staff Report #5  Grottoes Police Department  Staff Report May 2023 Staffing. Chief Sergeant Officer Administrative Asst.  Authorized I 4 1  Filled 1 1 4  Vacant 0 0 0 0  All full-time positions continue to stay filled.  Police Activity/ Services.  Staff continues to be diligent with locating and serving subjects that reside in the town that have Officers continue to be diligent with after-hours business checks, security checks, and requested Officers have increased traffic safety enforcement by almost 50 % compared to this time last  outstanding arrest warrants or summonses.  residence checks. yeari in 2022.  Town Ordinance Enforcement  As of May 1,2 2023, a total of 24 Town Ordinance Chapter 53 violation notices have been served. out of the 24 notices 9 residences have come into full compliance, 9 are pending 60-day inspection, and 6 were given an additional 30 days to come into compliance.  Community Events  The police department assisted with traffic control for the Grand Caverns Signature 5k on April On May 26, 2023, First Grade students from South River Elementary will be visiting the police  28. 2023, no problems ori incidents occurred during this event.  department on a field trip.  Respectfully submitted: Jason Sullivan Chief of Police.    9o   m6  d vjo    Staff Report #6  April 2023  PUBLIC WORKS STAFF REPORT  Staffing  Authorized 1 1 1 6 1 2  Filled 1 1 1 6 1 1  Vacant 0 0 0 0 0 1  Public Works Director Public Works Crew Leader Lead Maintenance Tech Maintenance/Utilities Tech WastewaterTreatment Operator Part-Time Seasonal Laborer  As development takes place int town, iti isi important that we monitor issues of strain on our current water and sewer infrastructure and other factors that can affect the overall "health" oft the system, such as the age ofe existing lines and fittings, etc., maintenance of existing and future lines, amount of water usage and health department regulations, and other factors. Also, continued development in new areas of town will mean more roads that will be brought into our: system that will need to be maintained, plowed of snow, paved, etc. Maintaining sufficient staffing levels is critical and: should be evaluated  periodically. STREETS  The Streets Committee: approved construction of21st Street to connect it from Dogwood  Avenue to Cherry Avenue. Surveying has been completed.  WATER AND SEWER SepticTanks  Staffi is working a rotating schedule to get the septic tank pumping back on a consistent schedule. Int the future, we will be pumping businesses in town with higher sewer usage (i.e., restaurants and convenience. stores) more frequently, once ay year, at a minimum. Currently there are 1,107: septic tanks in town. Besides working on a consistent rotating schedule of] pumping, staffa also pumps tanks as requested by citizens. Oft thati total number of tanks, 335 (33%) have not been pumped in the last 10 years and are our priority. The EPA: suggests that septic tanks should be pumped every! 5 years. Since our system is designed differently than a typical residential septic tank and drain field system, pumping should not be necessary that frequently. However, staffi is working to assure that all tanks are inspected at a minimum every 5-years, and al log citing the condition of the tank is kept. Also, septic tank lids that are plastic and getting brittle and    replacing them with metal covers. Town staffi is also working on sewer: manhole inspections for any I&I issues. Town staff has almost completed the manhole inspections  and are working to get a quote for repairs.  Wastewater Plant  Currently the WWTP operates at about 75% - 80% ofi its operating capacity. There isa need to begin planning for the dredging of Lagoon. A. Over the years sludge accumulates inl lagoons and should be periodically removed. Ourunderstanding: is that this has not happened in Lagoon A. As sludge builds the capacity oft the lagoon diminishes and makes the processing less tolerant ofi infiltration. There is much involved with al lagoon dredging project especially considering that this is a clay lined! lagoon. Staff will continue to investigate how to move forward with this project. Mr. Wolverton does great work for the towni inj running, complying, and maintaining the  WWTP. Water  Town staffi in the coming months will be' busy getting quotes and plans to get some of the 2" water mains replaced. We are currently working on the projects listed in our waterline replacement plan to begin elimination oft the biggest problem areas. Workis underway on the Aspen Ave/Caverns Blvd. water line replacement. Mr. Frank Loyd has installed the 8" water main and 21 new hydrants on Aspen Ave. The existing 4"i is also tied in on both ends making it a looped system. They are: nowi int the process oft the 31 road bores and the 3 reconnects. Rob Mangrum is working on the plans The staffi is working with SLM Enterprises to install a totalizer in the elevated tank to read the tank level. This will allow the pumps to cut on using tank level. They: are currently cut on by line pressure which fluctuates and is hard to adjust. We will also be able to keep the tanks fuller. We will pressure wash and repaint well house #1 when  for the 13th.St. replacement: and the 7th,St. replacement.  weather permits. New construction  The Public' Works Department conducts inspections for all new water, sewer, and street installations throughout town. As we: alll know there is al lotofconstruction around town. The town staff is always looking and trying toj plan on the water and sewer service  increases.  Shady Creek Subdivision Therei is no new construction currently.  2    VEHICLE AND EQUIPMENT MAINTENANCE vehicles, including the police department.  The department supplies preventative maintenance for the Town's equipment and  PARKS AND FACILITIES  Publicworks staff are working with Parks to get projects at both locations done.  3    4/1/2023 Maintenance 46 Teter Rd. 4/3/2023 Homeowner 4/3/2023 Homeowner  JP,JS,LR JP,DS JP,LR DS,JP JP,JS JS,LR JP LR,JS JP,DS,TB DS,LR JP,JS JP,JS JP,JS TB JS,LR  Water leak 2" main Fixed water leak Water 8Hrs.  Pumped septic tank Pumped septic tank Installed meter Fixed Yards Pulled weeds Pumped septic tank Fixed 3/4 line Cleaned pond Pumped septic tank Fixed fill pipe line Pumped septic tank  1083rd. St. 706 12th.St.  Pump septic tank Pump septic tank Install water meter Replace st.sign Pull weeds Pump septic tank 1"Water tap Install 2 Benches Clean pond/dye/filter Pump septic tank Fix fill pipe to pond line Pump septic tank  Sewer 2Hrs. Sewer 2Hrs. Water 1Hr. Water 2Hrs. Admin. 1Hr. Sewer 2Hrs. Water 7Hrs. Parks 3Hrs. Sewer 2Hrs. Parks 3Hrs. Water 36 Hrs. Sewer 2Hrs.  4/4/2023 Maintenance 203 ABCDE 12th. 4/5/2023 Maintenance 201A,B 12th.St. 4/6/2023 Maintenance 9th.St.& Gum 4/6/2023 Maintenance 4/6/2023 Maintenance 4/9/2023 Homeowner 4/14/2023 Maintenance 4/18/2023 Maintenance 4/21/2023 Maintenance Painter Park 4/24/2023 Maintenance 4/26/2023 Maintenance 400 15th.St. 4/26/2023 Maintenance 4/28/2023 Maintenance  Install 5 water meters Installed 5 meters Water 1Hr.  Replaced sign Streets 1Hr.  Yard work Town Hall 606 9th.St. 200 13th.St. 1447 Mandolin Ave. Painter Park Painter Park Aspen Ave.  JP,DS,LR Fix Yards water leaks  Tapped&set meter Water 2Hrs. Installed benches Parks 12Hrs.  JP,JS,LR,DS Water leak 3/4 line  Inspect Aspen water Inspected water  4/28/2023 Homeowner 8208822 Carson    Staff Report #7  Parks & Tourism Staff Report  May 2023 Staffing: Parks & Tourism Director Parks & Tourism Assistant Director Parks Coordinator Tour Guide Revenue:  Authorized 1 21  Filled  Vacant 0 0 0 12  9  Parks & Tourism generated $77,696.74 in revenue for the month of April making it the highest grossing April ever. To compare with previous years please reference the charts at the end of this report.  Grand Caverns Park/John) EI Painter Park:  1. Staffing: The Parks Department is still struggling to attract desirable candidates, which is inevitably ai reflection oft the current economic strains and competing. job opportunities with higher pay. We have been sO poorly staffed that we' ve been forced to limit tours and thereby turn away business. Our capacity to capture revenue has now become limited due to our chronically 2. Phase 2 Communications in Grand Caverns: Staffi is finalizing the scope of work with Edge ITM and fine-tuning logisticsyscheduling for the installation. We'll attempt to minimize impact on our capacity to conduct business while also keeping the project to less than 30 days. We're 3. Parks Committee Meeting Report: You have received the report from the Parks Committee meeting of April 17h. It contains a recommendation to Council and staff on how demolition of a. Parks Committee Action Item for Staff: During the Parks Committee meeting on 4-17- 23, staff were given direction to put together an estimated total cost of bringing the pool back to operational status. The estimated total cost comes to - $133,300.00-  anemic staffing levels.  planning tol begin in May and end in. June.  the Grand Caverns Park pool should proceed.  $205,300.00.  This estimate does not include costs associated with opening loperating the pool such as  water treatment chemicals, concession items, and staffing.  $2,000.00 repair main fill line $6,300.00 geophysical study 10,00000-522.000.00 waterstop installation and recaulking 45,00000-575,000.00 void remediation 57000.00-51000000 resurfacing pool  Respectfully submitted, Austin Shank Parks & Tourism Director    Revenue per Month by Fiscal Year  2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 91,217.55 114,666.02 109,906.75 109,049.62 96,790.05 83,045.02 121,183.39 126,333.08 78,485.00 82,400.00 90,052.60 86,369.02 75,955.14 73,099.04 90,498.86 95,857.62 38,486.33 53,621.00 47,728.97 44,111.49 48,171.93 45,446.76 55,187.46 71,849.43 13,182.19 15,989.60 16,933.85 20,391.97 18,631.61 18,618.06 17,038.43 29,243.19 42,066.00 35,916.00 46,890.09 33,851.06 19,130.58 28,944.34 44,157.10 54,117.45 77,142.33 77,932.89 89,339.00 68,952.85 29,959.89 93,205.09 90,247.33  July August October January March April May June  September 39,103.40 40,864.00 46,500.01 42,753.13 39,037.34 45,294.81 49,867.95 53,129.49 November 26,563.31 29,960.14 35,864.01 31,040.05 35,719.21 28,575.82 45,122.38 45,510.93 December 24,887.29 19,065.81 25,078.17 26,501.92 28,439.56 15,788.80 43,131.17 39,826.13 February 20,357.17 19,589.22 24,394.21 22,570.37 25,357.98 16,009.96 27,089.55 37,269.68  38,050.00 56,393.64 59,677.04 65,301.31 54,530.00 45,428.42 62,606.36 58,972.15  -777.78 55,284.51 66,405.33 77,696.74 50.60 48,287.55 53,997.59  Total 544,070.57 591,826.74 654,971.06 609,864.94 416,466.11 551,599.86 703,926.54 630,843.74  140,000.00 120,000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 0.00 -20,000.00  July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June  2016 2017 2018 2019 2020 2021 2022 2023  Total Revenue  800,000.00 700,000.00 600,000.00 544,070.57 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 0.00  703,926.54  654,971.06 609,864.94  630,843.74  591,826.74  551,599.86  416,466.11  Illl  2016  2017  2018  2019  2020  2021  2022  2023