TOWN OF GROTTOES July 10, 2023 6:00 P.M.  TOWN COUNCIL WORKSESSION AGENDA  CALL TO ORDER-MAYOR PLASTER  1. Discussion on Capital Improvement Projects and ARPA Funds Use  2. Police Department Surplus Supplies  3. Other Business  a. Quite Zone Establishment    TOWN OF GROTTOES TOWN COUNCIL MEETING AGENDA  July 10, 2023 7:00 P.M.  CALLTO ORDER - MAYOR PLASTER ROLL CALLING - DEPUTY CLERK WHETZEL  WELCOME CITIZENS  APPROVAL OFI MINUTES - FROM THE MEETINGS OF. JUNE12, 2023. PRESENTATION OF PETITIONS AND CLAIMS (PUBLIC COMMENT)  REPORTS OF THESTANDING COMMITTEES: 1. Finance - Council member Raynes, Chair a.A ACTION- Approval of Financial Reports 2. Water and Sewer- - Council member Bailey, Chair  3. Ordinance, Health, and Property - Council member Kohl, Chair 4. Streets and Street Lights - Council member Justis, Chair  5. Parks, Recreation and Public Facilities - Council member Sterling, Chair  6. Special Events Council member Leeth, Chair  7. Personnel, Fire and Police Protection - Mayor Plaster, Chair  STAFF REPORTS: 1. Town Manager 2. Town Attorney 3. Treasurer  4. Assistant to Town Manager 5. Police Chief 6. Public Works Director    7. Parks and Tourism Director  NEW BUSINESS  1. Citizen Pool Committee Update  OLD BUSINESS  1. Smith'srequest to purchase land on 3rd Street.  ADJOURN    June 12, 2023  A work session of the Town Council of the Town of Grottoes was held on Monday, June 12,  2023 at the Grottoes Town Hall, Grottoes, Virginia.  CALLTO ORDER 6:00 p.m.  Mayor Plaster called the work session of June 12, 2023, of the Grottoes Town Council to order at ATTENDANCE: Council Members present: Mayor Jo Plaster, Tim Leeth, David Raynes, Joshua Other' Town Officials present were: Town Attorney Nathan Miller, Town Manager Stefanie McAlister, Treasurer Rhonda Danner, Public Works Director AJ Hummel, Parks Director Austin Mayor Plaster said the first item on the agenda is R-7: zoning request. Clerk Morris said we received a request for a 6-unit apartment complex to be located at the corner of Aspen Avenue and 11th Street. She stated that staff reviewed the request and made some minor changes. She said the Planning Commission reviewed the request at their meeting on Tuesday, May 30, 2023 and moved to recommend the request to the Town Council. Clerk Morris stated that this is a permitted use by plan for the R7 zoning. Council member Sterling asked if we should keep allowing these multi family units to be built sinçe we need to upgrade our infrastructure. Attorney Miller said if ouri infrastructure cannot support it, we can deny it, but we would not be able to allow other development. Manager McAlister said that the developer would have to extend the road to the far property line. She said they would have to run water and sewer and they will be running an 8" water main from the area next to the 12th Street Townhouses. Mayor Mayor Plaster said the next item is al land purchase request. Manager McAlister said we received a letter from Ms. Smith wanting to purchase a parcel of land just west of the Dollar General that the Town owns. She said this property is zoned Conservation and would have to be rezoned depending on what use Ms. Smith is wanting the property for. Council asked Manager McAlister to reach out tol Ms. Smith to see what her intentions are for the property before any decision is Mayor Plaster said the next item on the agenda is Park and' Tourism fund project reassignment. Director Shank said he is asking the council to consider the use of residual departmental funds before the close of this year's budget. He said there is $30,807.73 remaining in the line items for part time pool wages and pool chemicals. He said staff has used these residual funds in a grant application with Augusta County Economic Development to acquire an additional $10,000.00 for an initial phase of renovating the retail space at the Stone Lodge. Director Shank said he has  Bailey, Jim. Justis, Michael Kohl, and Mark Sterling.  Shank and Police Chief Jason Sullivan.  Plaster said this item is under new business on the regular agenda.  made.    also negotiated a heavily discounted price with Mill Cabinet Shop in Bridgewater to craft original aesthetic furniture that was found inside the historic Stone Lodge. He said ift the grant is received, they will use that money towards refinishing the original wooden floors, trim and molding. Director Shank said ift this project is approved it will be completed no later than January 31, 2024. Council member Kohl said he doesn'tfeel that we should be taking left over money from the pool and using it elsewhere. He said he feels it should be put back for the pool. Council member Justis said we have not made any decisions regarding the pool and that using this money elsewhere is what we should do to help with improvements around the park. Council member Leeth said the park is our source of money and if we have budgeted money remaining we should use it for park improvements. Mayor Plaster said this will come up in Austin'ss staff Mayor Plaster asked if anyone had any other business. Manager McAlister informed the Council that she has put together aj packet ofi information that includes everything she could find on the pool from 2019 to present. She said shel has copies for all council members to review. Council member. Justis said he has mentioned this before and feels we need to prepare for the electrical grid to go out. He said ift the electrical grid goes out, they are saying it would be 30 days before it would be restored. Council member Justis said that we need to get generators for our well and wastewater treatment plant SO we can keep them operating. He said we have one generator now that we shuffled back and forth when we lost power for 4 days, but we cannot do that for 30 days. Council member Justis said that the Army gets rid of their equipment every seven years at no cost through the General Services Administration. He said the only cost the town would incur is for transportation and toi interface the generators. Manager McAlister said  report during the regular meeting.  that staff will look into this program.  Mayor Plaster adjourned the work session at 6:33 p.m.    June 12, 2023  A regular session of the Town Council of the Town of Grottoes was held on Monday, June 12, 2023, at  7:00 p.m. at the Grottoes Town Hall, Grottoes, Virginia.  CALLTOORDER  Mayor Plaster called the regular session of June 12, 2023, of the Grottoes Town Council to order at 7:00 ATTENDANCE: Council Members present: Jim Justis, Joshua Bailey, Mark Sterling, Mayor Jo Plaster, Other Town Officials present: Attorney Nathan Miller, Town Manager Stefanie McAlister, Clerk Tara Morris, Parks Director Austin Shank, Treasurer Rhonda Danner, Public Works Director AJ Hummel and  p.m. Mayor Plaster asked for a roll call. David Raynes, Tim Leeth, and Michael Kohl.  Police Chief. Jason Sullivan. APPROVAL OF MINUTES  On motion by Council member Raynes, seconded by Council member Justis, and carried by a vote of 6- 0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; STERLING - AYE; RAYNES - AYE; KOHL - AYE, LEETH - AYE; the Council approved the minutes of the meeting on May 8, 2023, the meetings on May16, 2023 and the special called meeting on May 31,2 2023 as presented. PRESENTATION OF PETITIONS AND CLAIMS (public comment)  Scott Sacra addressed the Council stating that he is opposed to the town selling the land west of the Dollar General or any land the town owns. He stated that the infrastructures need improvement, and we should not add anymore than we need to until that is done. Mr. Sacra spoke regarding the quiet zone and stated that he doesn't feel the town could afford the risk. He said the traffic has increased sO much. Gleamer Sullivan addressed the Council asking why it is mandatory for residents to use the Waste Management services in town. She said she feels this should be an option for residents and not a requirement. Ms. Sullivan also asked if more events and information could be on the town's website such as when the brush site will be open and when there is an event in the park. She said this can be put on the calendar page. Ms. Sullivan also mentioned a how to page to be included on the website which could explain that you must sign in at the meeting before it starts to be able to talk to council.  REPORTS OF STANDING COMMMITTEE:  FINANCE - Council member Raynes made a motion, seconded by Council member Leeth, and carried by a vote of6-0, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; STERLING-A AYE; RAYNES- - AYE; KOHL - AYE; LEETH - AYE, to approve the financial reports for the month of Council member Raynes made a motion, seconded by Council member Leeth, and carried by a vote of 5-1, voting recorded as follows: JUSTIS - AYE; BAILEY - NAY;S STERLING- AYE; RAYNES AYE; KOHL -4 AYE; LEETH - AYE, to approve the FY23-24 Annual Budget and fee schedule.  May.    Council member Bailey stated that he does not feel that the budget represents what the council has listed as their primary goals, but instead focuses on the restructuring of personnel and non-incentivized pay  increases.  REVENUES  FY21-22 Amended Budget $286,000 $514,200 $765,415 $410,209 $-  FY22-23 FY23-24 Approved Proposed Budget Budget  General Fund Property Taxes Other Local Taxes Other Local Revenue $71,040 State Revenue Federal Revenue Use of Reserve Total General Fund Water Fund Sewer Fund Parks Fund Refuse Fund Total Revenues EXPENDITURES  $344,538 $ 375,108 $589,000 $ 632,500 $73,940 $791,197 $ 839,161 $410,209 $ $-  $ 49,250  $2,046,864 $2,208,884 $1,896,019  $836,200 $591,900 $921,575 $186,354  $1,103,069 $ 419,800 $865,769 $ 757,750 $1,039,528 $ 879,341 $212,860 $ 281,692  $4,582,893 $5,430,110 $4,234,602  FY21-22 Amended Budget $790,342 $33,110 $8,500  FY22-23 FY23-24 Approved Proposed Budget Budget  General Fund Administration Public Works Street Lights  $836,806 $ 491,340 $36,534 $8,500  $ 44,583 $ 11,915    Police Street Maintenance Total General Fund Water Fund Sewer Fund Parks Fund Refuse Fund Total Expenditures  $617,712 $597,200  $708,421 $ 688,163 $618,623 $ 660,017  $2,046,864 $2,208,883 $1,896,019  $836,200 $591,900 $921,575 $186,354  $1,103,069 $ 419,800 $865,769 $1,039,528 $ 879,341 $212,860 $ 281,692  757,750  $4,582,893 $5,430,110 $4,234,602  PROPOSED TAX RATES Adopted 2023 $.10 $.10 $.38 $.38 $.38  Classification of Tax Real Estate Manufactured Home Personal Property Machinery & Tools Farm Machinery  Proposed 2024 $.10 $.10 $.38 $.38 $.38  WATER AND SEWER - no report  ORDINANCE, HEALTH, AND PROPERTY - no report STREET AND STREETI LIGHTS - no report  PARKS, RECREATION AND PUBLIC: FACILITIES - no report  SPECIAL EVENTS- - Council member Leeth announced the Party in the Park will be on June 24tha at John Painter Park beginning at 2:00 p.m. He said the Push, Pedal, and Pull Parade will be on July 4tha at 10:00 a.m. and bluegrass will be every Friday evening in July beginning at 7:00 p.m.  PERSONNEL, FIRE AND POLICE PROTECTION-  STAFF REPORTS  TOWN MANAGER. Manager McAlister updated the Council saying that she spoke with) Ms. Smith regarding her intended use of the land she is requesting to purchase. She said she wants to build a house  on the property.    Manager McAlister said she reached out to the railroad inquiring about the quiet zone. She said she received an email back saying that we will need to complete the initiation form and pay fees for them to  check the area and crossings before they will schedule to meet. ATTORNEY. Attorney Miller stated that he has no issues to report. we are moving through FY20. and plan fori it to be completed in July.  TREASURER. Council member Kohl asked where we are with the audit process. Treasurer Danner said ASSISTANTTOTOWAN. MANAGER. A written report was provided. There were no additional POLICECHIEE A written report was provided. There were no additional comments from staff and no PUBLIC WORKS. A written report was provided. There were no additional comments from staff and RECREATION AND TOURISM DIRECTOR. Director Shank said he has an action item on his staff report requesting funds from the current budget be reallocated for upgrades at the stone lodge. He said $30,000.00 is remaining in the line items for part-time pool wages and pool chemicals and would like to use those funds to match a grant for renovations, furniture, and upgrades at the retail space of the stone lodge. Mayor Plaster said Austin has asked that we take action for the reallocation of funds. Council member Leeth replied SO moved. Council member Justis seconded the motion. Council member Kohl said with the public'si interest and the citizens committee meeting trying to raise funds he doesn't feel we should reallocate the funds away from the pool. Council member Justis said whether we use these funds or take from the reserve it's the same money and that the money will still be there. Mayor Plaster called for the vote. The vote was 4-2, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; NEW BUSINESS - Council member Raynes made a motion, seconded by Council member Kohl, and carried by a vote of 5-1, voting recorded as follows: JUSTIS - AYE; BAILEY - AYE; STERLING NAY; RAYNES - AYE; KOHL - AYE, LEETH - AYE; to approve the R-7 zoning request for Aspen Council member Kohl made a motion to have staff explore video recordings of council meetings and what it would entail. Seconded by Council member Raynes. Council member Justis amended the motion to have that information back to the council by the September Council meeting. Council member Raynes accepted the amendment. The vote was 6-0, voting recorded as follows: JUSTIS - AYE; BAILEY-  comments from staff and no questions or comments from Council members.  questions or comments from Council members. no questions or comments from Council members.  STERLING - NAY; RAYNES - AYE; KOHL - NAY, LEETH - AYE.  Avenue Apartments.  AYE; STERLING - AYE; RAYNES - AYE; KOHL- AYE, LEETH- AYE.  Mayor Plaster declared the meeting adjourned at 7:23 p.m.  Mayor  Clerk    Staff Report #1  GROTTOES  VIRGINIA  MEMORANDUM  TO: FROM: DATE:  Mayor and Town Council Stefanie McAlister, Town Manager July 10, 2023  SUBJECT: Staff Report  1. Capital Improvement Projects  A capital improvement project is the acquisition or improvement of facilities, equipment, or services that are major expenditures and that have a useful life of two or more years. Thus, an item's cost and how often it needs to be replaced are the primary criteria used to define a capital project. Staff have been working to compile al list of capital projects, determine estimated budgets and organize projects by timeframes. Review of these projects and discussion about them, along with projects identified in the Council's  strategic plan is necessary to move forward. 2. ARPA-SLFRF Project Designations  ARPA-SLFR funds received were allocated to specific funds within the town's budget. The adminstrationgenera fund received $820,419.76 with $477,955.70 remining. The water fund received $1,000,000 with $841,953.10 remaining and projects underway, the sewer fund received $40,000 with all remaining, and the parks fund received $400,000 with $336,279.48 remaining. During Council's February workshop it was agreed that from the administration fund, future projects are bringing the 3rd well into the water system and replacing well lot water meters, renovations to the historic town hall. Review of fund balances, projects underway and future commitments to projects needs to be discussed and decided on by Council, therefore I am recommending a workshop with  Council to discuss further. 3. Virginia State Budget  The Commonwealth currently has a biennium budget in place; however, lawmakers are currently at a stalemate regarding annual revisions. According to the Virginia Municipal League, "the budget impasse leaves Virginia with $3.6 billion in available resources that will remain in abeyance instead of filtering through our economy. In other words, no additional tax relief, no increases for local school divisions, no boosts to financial aid for college students, and no investments in behavioral health system." Town staff is hopeful that there will be minimal effect on our local budget regarding funding we receive from the state, however, that will not be certain until budget amendments are decided on by the  General Assembly.    Staff Report #3  Treasurer's! Staff Report July 2023 Audit  We have been given an estimated completion date by the end oft this month for the FY20. audit. We are nearing the completion of the standard auditing process, and this will be followed by a draft for our review. Once completed we will be moving along with setting up the schedule to  get the FY21 audit underway.  Taxes  Below is the FY23 tax revenue.  Real Estate: $286,405.52: : 101% of budgeted amount collected. Personal Property: $92,796.33: 160% of budgeted amount collected. Vehicle License Fee: $53,411.72: 119% of budgeted amount collected. Personal Property Tax Relief: $23,861.00; 100% of budgeted amount collected.  Utility Billing Billing Period: Billing Date: Due Date: Total Billing: Bills Generated: Bills Printed: Bills Emailed: New Applications: 21 Accounts Payable Date: Number of May Checks: Total June AP Expense: Business License Issued in June: Total June Revenue: Total FY23 Revenue:  4/15/2023-6/152023 7/5/2023 8/5/2023 $186,348.31 1366 1088 278  June 2023 105 $149,885.46  48 $92,042.85  150% of budgeted amount collected.    Staff Report #4  GROTTOES  VIRGINIA  Land Development Staff Report Zoning Permits issued (June 2023)  July 2023  2023 total to date 57 Total Permits 2023Total Dwellings 8Single-Family OTownhouse units  141 Permits OSingle Family OTown houses 21 Fence 3Storage building 3Garage 4Deck 2 Remodels  Forest Station - (215t Street) - Construction continues on the first group of six townhouses. Cherry Street Townhouses Construction continues on the Cherry Street Townhouses. R-7 Area East of Cherry Avenue - The area from 13th Street to 18th Street has been purchased for development with approximately 60 new homes. This area is R-7 SO any development, other than single family residential, will have to have a plan submitted and go before the Planning Commission and' Town Council. The developers will have to run all service lines and construct the roads to state standards. In Shady Creek - Site plan has been submitted forl Phases 3-7 which will include an additional 167 housing units. The plans are being reviewed by all departments for feedback. The developer has obtained the easements for the left turn lane off Eastside Highway. Once the turn lane is completed and  this area construction has begun on 16th Street and 14th Street.  the plans are approved, construction for those phases can begin.  Respectfully submitted:  Tara Morris, Assistant to Town Manager    Staff Report #5  Grottoes Police Department  Staff Report July 2023 Staffing Chief Sergeant Officer Administrative Asst.  Authorized I 4 1  Filled 1 1 4 1  Vacant 0 0 0 0  All full-time positions continue to stay filled  Staff Development  Sgt. Knight has completed the Department of Criminal Justice Driver' Trainer course. He is now  certified to teach patrol car driver training courses.  Sale of Surplus Equipment  The police department currently has a surplus of equipment and supplies that has been taken out of service. I would like to sell that equipment and to have any funds from the sale oft the surplus 120 cases of 40 caliber ammunition. Each case contains 20 boxes of 50 rounds. Currently, the distributor will pay $10.00 per 50-round box. Irequest to offer the ammunition for sell to other departments and to current Grottoes Police Department officers, for the price of $15.00 Leather duty gear. The police department has switched to nylon duty gear, due toi its  equipment and supplies placed back into the Police Department budget.  per 50-round box.  durability and ease of maintenance. Non ballistic tactical gas vest.  Heat shield flashlight combo, used on patrol rifles. This piece of equipment is no longer in production and is outdated. Parts for this accessory are no longer able to be purchased in new  condition.  Respectfully submitted: Jason Sullivan Chief of Police    71e5  e   9o  0o 8 Solmlollolr " 9 a  o  9o  ol   No    Staff Report #6  July 2023  PUBLIC WORKS STAFF REPORT  Staffing  Authorized 1 1 1 6 1 3  Filled 1 1 1 6 1 3  Vacant 0 0 0 0 0 0  Public Works Director Public Works Crew Leader Lead Maintenance Tech Maintenance/Ultilities Tech Wastewaterlreatment Operator Part-Time Seasonal Laborer  As development takes place in town, it is important that we monitor issues of strain on our current water and: seweri infrastructure and other factors that can affect the overall "health" oft the: system, such as the age ofe existing lines and fittings, etc., maintenance of existing and future lines, amount of water usage and health department regulations, and other factors. Also, continued development in new areas oftown will mean more roads that will bel brought into our system that will need tol be maintained, plowed with snow, paved, etc. Maintaining: sufficient staffing levels is critical and should be evaluated  periodically. STREETS  The Streets Committee approved construction of 21st Street to connect it from Dogwood Avenue to Cherry Avenue. The Contractor is working on getting the dirt removed for grade. The weather has slowed the dirt removal. Iti is almost complete then town staff will work on getting the ditch work done. Smith's paving has us ons scheduled for August  for final grade and paving. WATER AND SEWER SepticTanks  Staffa are working a rotating schedule to get the septic tank pumping back ona a consistent schedule. In the future, we will be pumping businesses ini town with higher sewer usage (.e., restaurants and convenience. stores) more frequently, once ayear, ata a minimum. Currently there are 1,107 septic tanks in town. Besides working on a consistent rotating schedule of pumping, staffa also pump tanks as requested by citizens. Ofthat total number of tanks, 335 (33%) have not been pumped in the last 10 years and are our priority. The EPA: suggests that septict tanks should be pumped every 5 years. Since our system is designed differently than ai typical residential septic tank and drain    fields system, pumping should not be necessary that frequently. However, the staffis working to assure that all tanks arei inspected at a minimum every 5-years, and al log citing the condition of the tanki is kept. Also, septic tank lids that are plastic and getting  brittle and replacing them with metal covers.  Wastewater Plant  Currently the WWTP operates at: about 75% - 80% ofits operating capacity. There isa need to begin planning for the dredging ofL Lagoon A. Over the years sludge accumulates inl lagoons and should bej periodically removed. This has not happened in Lagoon A.As sludge builds the capacity of the lagoon diminishes and makes the processing less tolerant ofinfiltration. There is much involved with al lagoon dredging project especially considering that thisi is a clay lined lagoon. Staff will continue to investigate how to move forward with this project. Staff has spoken with the Town's Engineer, Rob Mangrum, to evaluate the current conditions of the plant and offer suggestions on Currently, the processing equipment from the pitsi into the lagoons is in need oft repair. When not functioning correctly, thej pits must bej pumped and the waste taken to thel HR Regional Sewer. Authority. Thisi incurs a cost based on the amount ofr matter taken.  improvements to help withi inflow, capacity and outflow.  Water  Town staffi in the coming months willl be busy getting quotes and plans to get some of the 2" water mains replaced. We are currently working on the projects listed in our waterline replacement plan to begin elimination of the biggest problem areas. Rob Mangrum is finished with the plans for 7thSt. & 13ths St. the advertisement has been The: staffi is working with SLM Enterprises to install at totalizer in the elevated tank to read the tank level. Dean's Electric started thej process of running the wiring Monday the 26th, This will allow the pumps to cut on using tank level. They are currently cut on by line pressure which fluctuates and is hard to adjust. We will also be able to keep the  ran: and aj pre-construction meeting iss scheduled for July 6.  tanks fuller. Town staff painted the well house at the well lot.  Newc construction  The Public Works Department conducts inspections for all new water, sewer, and street installations throughout town. As we all know there isa al lot of construction around town. The town staffi is always looking and trying to plan on the water and: sewer service  increases.  ShadyCreek: Subdivision There is no new construction currently.  2    VEHICLE AND EQUIPMENT MAINTENANCE vehicles, including the police department.  The department: supplies preventative maintenance for the Town'se equipment and  PARKS AND FACILITIES  Public works staff are working withl Parks to get projects at bothl locations done. R&L Construction has completed the John Painter Park sign structure. and arej just waiting on the sign. R&L construction has also begun the equipment storage addition on  the back of the restrooms at John Painter Park.  3    6/1/2023 Maintenance 6/1/2023 Maintenance 6/1/2023 Maintenance 6/2/2023 Homeowner 6/5/2023 Maintenance 6/6/2023 Maintenance 6/6/2023 Maintenance 6/8/2023 Maintenance 6/8/2023 Maintenance 6/8/2023 Maintenance 6/9/2023 Homeowner 804 Edgewood 6/9/2023 Maintenance 6/10/2023 Homeowner 6/12/2023 Maintenance 6/12/2023 Maintenance  1033rd. St. 1502 Dogwood Ave. Painter Park 706 14th.St. 305 13th.St. Garage Well lot 303 19th.St. Town Hall Garage Painter Park 503 11th.St. 21st.St. Garage  TB,JP,JS DS,JP,LR JS,BK TB,JS DS,LR DS,LR DS,LR TB,LR JS,LR All JP,DS,TB  Cap off 2" Main Mulch New sign Pump septic tank Pump septic tank Water leak 2" main  Capped off 2" main Water 3Hrs.  DS,JP,LR Replace Meter/ Setter  Replaced Mulched Pumped septic tank Pumped septic tank Fixed 2" water main Changed Oil/Blades Trimmed Checked Fixed yards Changed oil/Blades Graveled Installed Changed oil Cleaned ditch Replaced meter/setter Fixed tarp Cut up tree Pumped septic tank Replaced meter/setter Painted  Water 3Hrs. Parks 1Hr. Sewer 2Hrs. Sewer 2Hrs. Water 2Hrs. Streets 1.5Hrs. Water 3Hrs. Water 1Hr. Water 1Hr. Streets 2Hrs. Parks 3Hrs. Water 2.5Hrs. Streets 2Hrs. Admin. 1Hr. Streets 1Hr. Water 3Hrs. Streets 1.5Hrs. Streets 3Hrs. Sewer 2Hrs. Water 2Hrs. Parks 8Hrs.  6/1/2023 Homeowner 403 Augusta Ave.  JP,TB,CAM Maintenance mowers JP,CAM,BK Trim limbs off fence DS,JP,JS Fix Yards water leaks JP,JS,CAM Maintenance mowers JP,CAM Gravel around shelters  6/7/2023 Homeowner 824 Carson Circle  Water Cloudy Spread gravel new wall Broken septic lid CO,Water leak 3/4 line Fixed 3/4 line install 50tpost/fence Change oil police Tahoe Clean ditch Fix tarp #27 Cut up tree that fell Pump septic tank Switch banners Paint bathroom addition  Spread gravel Admin. 2Hrs. Replaced w/metal Sewer 1Hr.  6/21/2023 Maintenance 16th.&17th. Ditch JP,TB,JS,CD  6/21/2023 Maintenance 401 Forest Ave. DS,LR,BK Replace meter/setter  6/22/2023 Maintenance 6/25/2023 Homeowner 6/29/2023 Maintenance 6/30/2023 Maintenance 6/30/2023 Maintenance  Garage 3029th.St. 50418th.St. 6th.St. Painter Park  LR,BK,CD JP,TB,BK TB,BK JP,LR,BK JP,LR,BK  6/23/2023 Maintenance Dogwood Ave.  JP,TB,JS,LR Replace meter/setter  Switched banners Streets 1Hr.  4    Staff Report #7  Parks & Tourism Staff Report  July 2023 Staffing: Parks & Tourism Director Parks & Tourism Assistant Director Parks Coordinator Park Ranger II Park RangerI Park Aide  Authorized  Filled 1 1 1 0 10 0  Vacant 0 0 0 1  Park Aide and Park Ranger I positions replace the prior terminology of Tour Guide. Previously, there were 21 authorized tour guide positions. Staff will determine employee numbers once each position type is filled. With thisi improved staffing structure, we anticipate needing fewer overall employees. Parks & Tourism generated $82,750.641 in revenue for the month of June. To compare with previous years  Revenue:  please reference the charts at the end of this report. Grand Caverns Park/John El Painter Park:  1. Staffing: The Parks Department has been able to improve applicant responsiveness, both in quality and quantity, thanks to the improved wages adopted in the fiscal year 2024 budget. During fiscal year 2023 we had a total of 8' Tour Guide applications, despite chronic vacancies. In the last two weeks we' ve had 38 Park Rangerlapplications, at least one was a previous employee 2. Cave & Karst Expo 6/10: This was a new: special event your Parks & Tourism Department organized and hosted during National Cave Week at Grand Caverns Park. The event was profoundly successful for its inaugural year both in attendance and inj partners/sponsors. A post- event evaluation report will be submitted to the Special Events Committee at the end of July for their review. These reports detail the expenditures/eyenues, feedback, and ideas for improvement. We are already looking forward to building upon this event in years to come. 3. Phase 2 Communications in Grand Caverns: Staff has tentatively scheduled the work to begin inr mid-August. This project willi impact staff's capacity to conduct business, however, staff has proactively detailed scope of work and scheduling to minimize any inconvenience to the public.  who left fori improved pay elsewhere.  Staff will continue to update the Council as the project progresses.  Respectfully submitted, Austin Shank Parks & Tourism Director    Revenue per Month by Fiscal Year  2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 91,217.55 114,666.02 109,906.75 109,049.62 96,790.05 83,045.02 121,183.39 126,333.08 78,485.00 82,400.00 90,052.60 86,369.02 75,955.14 73,099.04 90,498.86 95,857.62 38,486.33 53,621.00 47,728.97 44,111.49 48,171.93 45,446.76 55,187.46 71,849.43 13,182.19 15,989.60 16,933.85 20,391.97 18,631.61 18,618.06 17,038.43 29,243.19 42,066.00 35,916.00 46,890.09 33,851.06 19,130.58 28,944.34 44,157.10 54,117.45 77,142.33 77,932.89 89,339.00 68,952.85 29,959.89 93,205.09 90,247.33 82,750.64  July August October January March April May June 140,000.00 120,000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 0.00 20,000.00  September 39,103.40 40,864.00 46,500.01 42,753.13 39,037.34 45,294.81 49,867.95 53,129.49 November 26,563.31 29,960.14 35,864.01 31,040.05 35,719.21 28,575.92 45,122.38 45,510.93 December 24,887.29 19,065.81 25,078.17 26,501.92 28,439.56 15,788.80 43,131.17 39,826.13 February 20,357.17 19,589.22 24,394.21 22,570.37 25,357.98 16,009.96 27,089.55 37,269.68  38,050.00 56,393.64 59,677.04 65,301.31 54,530.00 45,428.42 62,606.36 58,972.15  -777.78 55,284.51 66,405.33 77,696.74 50.60 48,287.55 53,997.59 57,678.58  Total 544,070.57 591,826.74 654,971.06 609,864.94 416,466.11 551,599.86 703,926.54 771,272.96  July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June  2016 2017 2018 2019 2020 2021 2022 2023  Total Revenue  900,000.00 800,000.00 700,000.00 600,000.00 544,070.57 500,000.00 400,000.00 300,000.00 200,000.00 100,000.00 0.00  771,272.96  703,926.54  654,971.06  591,826.74  609,864.94  551,599.86  416,466.11  Ill  2016  2017  2018  2019  2020  2021  2022  2023